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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE

NOTICE OF MEETING
Wednesday, 16th May 2012


Thursday, 10 May 2012


His Worship The Mayor and Councillors


I have by direction to inform you that a meeting of the Service Delivery Child Care Policy & Senior Citizens Policy Committee of the Council will be held at the Civic Centre, Hurstville on Wednesday, 16th May 2012 at 7.00 pm for consideration of the business available on Council's website at http://www.hurstville.nsw.gov.au/Agendas-and-Minutes.


Victor G D Lampe
General Manager


BUSINESS

1. Apologies

2. Disclosures of Interest

3. Consideration of reports


COMMITTEE MEMBERSHIP

Councillor B Giegerl, OAM
Councillor N Liu
Councillor A Wagstaff
Councillor P Sansom (Chair)

The Quorum for the meeting is 3

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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE

SUMMARY OF ITEMS
Wednesday, 16th May 2012



ITEMS


SD006-12 KINGSGROVE COMMUNITY CENTRE'S CHILDREN'S DAY 2012 (D12/45285)

SD007-12 REQUEST TO LODGE A DEVELOPMENT APPLICATION AT GANNONS PARK (D12/45682)

SD008-12 LUGARNO SPRING FESTIVAL 2012 (D12/45864)

SD009-12 CONCESSIONAL RENTAL - PARKS AND RESERVES (11/492)

SD010-12 PROPOSED FLOOD MANAGEMENT PLAN FOR COOKS RIVER & WOLLI CREEK CATCHMENTS (12/829)

SD011-12 AMENDMENT TO ALLOCATION OF BUILDING MAINTENANCE INFRASTRUCTURE PLUS FUNDS FOR 2012/13 (11/1622)
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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE
Wednesday, 16th May 2012
Addendum


SD006-12KINGSGROVE COMMUNITY CENTRE'S CHILDREN'S DAY 2012
Report Author(s)Sport & Recreation Officer, Mrs C Irwin
FileD12/45285
Reason for ReportFor information
Existing Policy?NoNew Policy Required?No
Financial ImplicationsNil
Previous Reports ReferencedYes



EXECUTIVE SUMMARY

At the Council meeting on 22 November 2011, Council approved the concessional rental of Smith Park for the Kingsgrove Community Aid for a Children's Day event. Council also gave approval for rides and activities to be held at the park. Due to wet weather the event was postponed.

This report is to advise Council that the event has been rescheduled for 25 May 2012. All activities as stated in the original report remain unchanged.


AUTHOR RECOMMENDATION

THAT the report be received and noted


REPORT DETAILS

Kingsgrove Community Aid sent an email on 4 May advising Council of the rescheduled date for their first children's day event at Smith Park Kingsgrove. The event is scheduled for 25 May 2012 from 10am to 1pm. The event is to provide fun activities for the four playgroups that are held at the centre. The groups are Mother's with mental illness, Indigenous, mainstream and children 0-2.

The original date approved by Council was postponed due to a period of heavy and consistent rain leading up to the event.


COMMITTEE RECOMMENDATION - SD

THAT the report be received and noted

(Moved Councillor B Giegerl, OAM / Seconded Councillor N Liu)



RESOLUTION - CCL

THAT the report be received and noted
(Moved Councillor P Sansom / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX


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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE
Wednesday, 16th May 2012
Addendum


SD007-12REQUEST TO LODGE A DEVELOPMENT APPLICATION AT GANNONS PARK
Report Author(s)Sport & Recreation Officer, Mrs C Irwin
FileD12/45682
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsNil
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

Lugarno Football Club, are seeking Council's permission to lodge a Development Application to undertake an extension on top of the existing canteen/amenities building in Gannons Park.


AUTHOR RECOMMENDATION

THAT Council, as owner of the land, approve the lodgment of the Development Application and subsequent Construction Certificate to extend the existing canteen/amenities building .

THAT the usually applicable Damage Deposit and related inspection fee associated with Construction Certificate Application be waived.

FURTHER THAT Lugarno Football Club be informed of Council's decision.


REPORT DETAILS

Lugarno Football Club made representation to Council Officers requesting land owners consent to lodge a development application to build above the existing canteen/amenities building at Gannons Park.

The clubhouse which they propose to build will meet the needs of their growing membership base, and address current storage issue.

Further consultation with Council Officers should be undertaken prior to lodgement of the Development Application.


COMMITTEE RECOMMENDATION - SD

THAT Council, as owner of the land, approve the lodgment of the Development Application and subsequent Construction Certificate to extend the existing canteen/amenities building .

THAT the usually applicable Damage Deposit and related inspection fee associated with Construction Certificate Application be waived.

FURTHER THAT Lugarno Football Club be informed of Council's decision.

(Moved Councillor B Giegerl, OAM / Seconded Councillor N Liu)



RESOLUTION - CCL

THAT Council, as owner of the land, approve the lodgment of the Development Application and subsequent Construction Certificate to extend the existing canteen/amenities building .

THAT the usually applicable Damage Deposit and related inspection fee associated with Construction Certificate Application be waived.

FURTHER THAT Lugarno Football Club be informed of Council's decision.
(Moved Councillor P Sansom / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX


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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE
Wednesday, 16th May 2012
Addendum


SD008-12LUGARNO SPRING FESTIVAL 2012
Report Author(s)Sport and Recreation Officer, Mrs C Irwin
FileD12/45864
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, outside of existing budget
Previous Reports ReferencedYes



EXECUTIVE SUMMARY

The Lugarno Lions Club are again seeking Council's permission to hold the Lugarno Spring Festival in Gannons Park and supply Lugarno Lions with the requested items as in previous years. The Lions Club have also requested Council install a power box on the light pole near the cricket nets.


AUTHOR RECOMMENDATION

THAT the Lions Club of Lugarno be permitted to use Gannons Park from Thursday, 20 September 2012 to Saturday 22th September to setup provided schools and Georges River District Cricket Association are contacted and setup is around existing bookings, and all day Sunday, 23 September 2012 being the Festival.

THAT the Lions Club of Lugarno forward details of the amusement devices to be erected and evidence that the amusement device is registered under the Occupational Health and Safety Regulation 2001, as well as a copy of the Amusement Operators contract of insurance/and or indemnity which Indemnifies Council of any liability this should be in the amount of not less than $10millon.

THAT the Lions Club of Hurstville supply Council with a copy of their contract of insurance/and or indemnity which Indemnifies Council of any liability, this should be in the amount of not less then $10millon.

THAT Council provide the Lions Club of Lugarno with all requested materials, to be funded from Additional Donations Budget.

THAT Council hire a generator to meet the power needs of the Lugarno Lions to be located near the cricket nets.

THAT the park hire fee be waived, however a damage deposit of $1066.00 be imposed.

THAT the provision of the requested materials and services be on the condition that Council receives appropriate recognition on all promotional material and advertising associated with the event and that the Lions Club is notified of this requirement.

THAT the Lions Club of Hurstville need to contact Council’s Environmental Health Officer as soon as possible to advise of food stalls and vendors.

THAT permission be granted to use the middle portion of Gannons Park between Ernest St and Kara Lane to accommodate an overflow of public parking.

FURTHER THAT Council reserves the right to withdraw this authority in the case of prolonged inclement weather.



REPORT DETAILS

The Lugarno Lions Club have made representation to Council Staff requesting support for the 2012 Lugarno Spring Festival to be held in September at Gannons Park. The Lugarno Lions Club have requested that Council waive the park booking fees and supply the following:

Equipment


The cost of the park hire and assistance requested, comes to approximately $13,000.00. This is in addition to the funding already approved by Council on 4 April 2012,(CCL132-12), to cover the cost of marquee hire, to a maximum of $7,000.00

A new event will be featured at this years festival. The Australian Light Horse Brigade will provide four horsemen to compete in tent pegging and Skill at Arms. This will be located next to the Equestrian arena.

Lugarno Lions Club have also requested a power box be installed with 2 dual 15amp outlets and 4 dual 10amp outlets near the crickets nets as there is currently no power source in that area. A stage will be set up near the cricket nets located on the edge of field number eight and the power will be required for the audio system.

The estimated cost to install the power box would be approximately $5000.00. A cheaper alternative would be to hire a skid mounted silenced generator, at an approximate cost of $560.00 per day including delivery. Generator hire also eliminates any ongoing maintenance costs associated with a power box.

The cost of the provided material will be funded from the Additional Donations Budget. The annual budget is set at $20,000.00. The donation by Council to support the Lugarno Spring Festival will exceed the currently set budget. Council are advised that there are other reports which affect this Budget for consideration at the Council meeting of 16 May 2012.


COMMITTEE RECOMMENDATION - SD

THAT the Lions Club of Lugarno be permitted to use Gannons Park from Thursday, 20 September 2012 to Saturday 22th September to setup provided schools and Georges River District Cricket Association are contacted and setup is around existing bookings, and all day Sunday, 23 September 2012 being the Festival.

THAT the Lions Club of Lugarno forward details of the amusement devices to be erected and evidence that the amusement device is registered under the Occupational Health and Safety Regulation 2001, as well as a copy of the Amusement Operators contract of insurance/and or indemnity which Indemnifies Council of any liability this should be in the amount of not less than $10millon.

THAT the Lions Club of Hurstville supply Council with a copy of their contract of insurance/and or indemnity which Indemnifies Council of any liability, this should be in the amount of not less then $10millon.

THAT Council provide the Lions Club of Lugarno with all requested materials, to be funded from Additional Donations Budget.

THAT Council hire a generator to meet the power needs of the Lugarno Lions to be located near the cricket nets.

THAT the park hire fee be waived, however a damage deposit of $1066.00 be imposed.

THAT the provision of the requested materials and services be on the condition that Council receives appropriate recognition on all promotional material and advertising associated with the event and that the Lions Club is notified of this requirement.

THAT the Lions Club of Hurstville need to contact Council’s Environmental Health Officer as soon as possible to advise of food stalls and vendors.

THAT permission be granted to use the middle portion of Gannons Park between Ernest St and Kara Lane to accommodate an overflow of public parking.

FURTHER THAT Council reserves the right to withdraw this authority in the case of prolonged inclement weather.

(Moved Councillor B Giegerl, OAM / Seconded Councillor N Liu)



RESOLUTION - CCL

THAT the Lions Club of Lugarno be permitted to use Gannons Park from Thursday, 20 September 2012 to Saturday 22th September to setup provided schools and Georges River District Cricket Association are contacted and setup is around existing bookings, and all day Sunday, 23 September 2012 being the Festival.

THAT the Lions Club of Lugarno forward details of the amusement devices to be erected and evidence that the amusement device is registered under the Occupational Health and Safety Regulation 2001, as well as a copy of the Amusement Operators contract of insurance/and or indemnity which Indemnifies Council of any liability this should be in the amount of not less than $10millon.

THAT the Lions Club of Hurstville supply Council with a copy of their contract of insurance/and or indemnity which Indemnifies Council of any liability, this should be in the amount of not less then $10millon.

THAT Council provide the Lions Club of Lugarno with all requested materials, to be funded from Additional Donations Budget.

THAT Council hire a generator to meet the power needs of the Lugarno Lions to be located near the cricket nets.

THAT the park hire fee be waived, however a damage deposit of $1066.00 be imposed.

THAT the provision of the requested materials and services be on the condition that Council receives appropriate recognition on all promotional material and advertising associated with the event and that the Lions Club is notified of this requirement.

THAT the Lions Club of Hurstville need to contact Council’s Environmental Health Officer as soon as possible to advise of food stalls and vendors.

THAT permission be granted to use the middle portion of Gannons Park between Ernest St and Kara Lane to accommodate an overflow of public parking.

FURTHER THAT Council reserves the right to withdraw this authority in the case of prolonged inclement weather.

(Moved Councillor P Sansom / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX
2012 Lugarno Spring Festival request.docx


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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE
Wednesday, 16th May 2012
Addendum


SD009-12CONCESSIONAL RENTAL - PARKS AND RESERVES
Report Author(s)Sport & Recreation Officer, Mrs C Irwin
File11/492
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

This report is presented for Council to give consideration to the waiving of the standard booking fee of $375.00 for the use of Council's parks and reserves for annually conducted community focused events.


AUTHOR RECOMMENDATION

THAT Council waive the standard booking fee of $375.00 for all the events listed in the table contained in this report.

FURTHER THAT, a refundable cleaning deposit of $213.00 or a damage deposit of $1,066.00 as applicable be imposed according to the recommendation in the same table as applications are lodged.


REPORT DETAILS

Each year Council receives various requests from community based organisations to use our facilities, but more particularly to have the standard booking fee of $375.00 to use the parks or reserve waived.

This results in numerous reports to Council each year as Council Officers do not have the delegated authority to determine the waiving of fees. In order to make this process more efficient, it is recommended that a report goes to Council on an annual basis combining all such requests known for the forthcoming financial year.

Should additional requests be lodged throughout the year then these would be the subject of a separate report to Council.

The attachd list contains those events which are conducted annually and for which Council has in previous years determined that the booking fees be waived on the basis that they are community events.

Should Council support waiving the park booking fees for the tabled community events, the cost should be funded from the Additional Donations budget. The Additional Donations Budget annually is $20,000. At a Council meeting on 4 April 2012 CCL132-12, $7000.00 was approved by Council. Council are advised that there are other reports which affect this Budget for consideration at the Council meeting of 16 May 2012.


COMMITTEE RECOMMENDATION - SD

THAT Council waive the standard booking fee of $375.00 for all the events listed in the table contained in this report.

FURTHER THAT, a refundable cleaning deposit of $213.00 or a damage deposit of $1,066.00 as applicable be imposed according to the recommendation in the same table as applications are lodged.

(Moved Councillor B Giegerl, OAM / Seconded Councillor N Liu)



RESOLUTION - CCL

THAT Council waive the standard booking fee of $375.00 for all the events listed in the table contained in this report.

FURTHER THAT, a refundable cleaning deposit of $213.00 or a damage deposit of $1,066.00 as applicable be imposed according to the recommendation in the same table as applications are lodged.
(Moved Councillor P Sansom / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX
Concessional Rental - Parks and Reserves .pdf


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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE
Wednesday, 16th May 2012
Addendum


SD010-12PROPOSED FLOOD MANAGEMENT PLAN FOR COOKS RIVER & WOLLI CREEK CATCHMENTS
Report Author(s)Manager Infrastructure Planning, Mr O Wijayaratna
File12/829
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

A representation has received from Canterbury City Council advising that they are planning to initiate a flood management plan for Cooks River and Wolli Creek Catchments. Canterbury City Council has invited Hurstville City Council to participate and extend the flood management plan to cover the catchment area under Hurstville City Council’s jurisdiction.


AUTHOR RECOMMENDATION

THAT Hurstville City Council participate in the proposed flood management plan for Cooks River and Wolli Creek Catchments.

FURTHER THAT the required funding for the proposed flood management study be allocated from the 2012-2013 Drains M & R Budget.


REPORT DETAILS

A representation has received from Canterbury City Council advising that they are planning to initiate a flood management plan for Cooks River and Wolli Creek Catchments. The plan will require a flood risk management study to evaluate management options for the floodplain in respect of both existing and proposed developments within the subject catchments.

The proposed development of the plan presents an opportunity for Hurstville City Council to participate and extend the flood management plan to cover the catchment area under Hurstville’s jurisdiction. Canterbury City Council has approached Hurstville City Council in this regard. The other local government areas that falls within this catchment include Rockdale, Marrickville, Burwood, and Strathfield.

The proposed study will use the 1994 Cooks River Flood Risk Management Study, the 1995 Cooks River Risk Management Plan and the 1996 Wolli Creek Flood Study as a basis. It is considered that these studies are outdated and need to be reviewed as the demography the Cooks River and Wolli Creek Catchment areas have changed notably since 1996.

It is advised that suburbs of Hurstville, Kingsgrove, Beverly Hills, about 80% of Penshurst and Narwee drains into Cooks River and Wolli Creek catchments. The proposed study will provide guidance in managing stormwater with respect to both existing and proposed developments in these suburbs.

Canterbury City Council has not finalised the final scope of works for the proposed study as it will dictate by the level of financial contributions they receive from the Councils listed above. Canterbury has suggested basing the level of contributions on each council’s length of frontage onto Cooks River. Canterbury has advised that couple of Councils have already committed to contribute to the proposed study.

The estimated cost to develop the proposed flood management plan is in the order of $240,000 as detailed in the table below.

Estimated Cost to Develop the Proposed Flood Management Plan:
Activities
Estimated Cost
Preliminaries – Prepare consultancy brief & tender documentation, appoint a consultant, site visits and review of existing documentation.
$50,000
Flood Risk Management Study – Identify existing, continuing and future flood risks to be managed; flood model analysis; identify floodplain management & hazard reduction options; and flood management planning.
$120,000
Flood Risk Management Plan – Community consultation; adopt flood management plan by participating councils; prepare preliminary project evaluation & implementation program; and prepare Final Flood Management Plan
$70,000
TOTAL COST
$240,000
Canterbury Council has made a submission to the NSW Government requesting to fund part of the proposed study under the NSW Government’s Floodplain Management Program. They have sought $160,000 in grant funding with remaining $80,000 to be funded by the participating Councils. The table below lists the estimated level of contribution expected from each council based on the length of frontage onto the river with and without the grant depending on the outcome of the grant application.


Estimated Level of Contribution from Each Council
Stakeholder
Length of River Bank (m)
% Length
Estimated Contribution without Grant Funding
Estimated Contribution with Grant Funding
Canterbury City Council
19,769
52%
$ 125,900
$ 41,967
Rockdale City Council
8,059
21%
$ 51,324
$ 17,108
Marrickville City Council
4,040
11%
$ 25,729
$ 8,576
Burwood Council
1,151
3%
$ 7330
$ 2,443
Strathfield Council
3,600
10%
$ 22,927
$ 7,642
Hurstville City Council
1,066
3%
$ 6,789
$ 2,263
TOTAL
37/685
100%
$ 240,000
$ 80,000
Accordingly, if Council accepted the offer from Canterbury City Council, Hurstville will require contributing about $6,800 without the NSW Government funding and with the NSW Government funding Hurstville’s contribution will be reduced to about $2,300. It should be noted that a similar stand alone study for the Cooks River and Wolli Creek Catchments in Hurstville LGA will cost about $100,000. Accordingly, it is cost-effective to participate in the proposed flood study.



COMMITTEE RECOMMENDATION - SD

THAT Hurstville City Council participate in the proposed flood management plan for Cooks River and Wolli Creek Catchments.

FURTHER THAT the required funding for the proposed flood management study be allocated from the 2012-2013 Drains M & R Budget.

(Moved Councillor B Giegerl, OAM / Seconded Councillor N Liu)



RESOLUTION - CCL

THAT Hurstville City Council participate in the proposed flood management plan for Cooks River and Wolli Creek Catchments.

FURTHER THAT the required funding for the proposed flood management study be allocated from the 2012-2013 Drains M & R Budget.
(Moved Councillor P Sansom / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX
Cooks River Catchment.pdf


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SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE
Wednesday, 16th May 2012
Addendum


SD011-12AMENDMENT TO ALLOCATION OF BUILDING MAINTENANCE INFRASTRUCTURE PLUS FUNDS FOR 2012/13
Report Author(s)Manager Building Maintenance, Mr P Dreghorn
File11/1622
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedYes



EXECUTIVE SUMMARY

This report is presented to Council to gain approval for the installation of timber decking and new handrails at the Booth Saunders Pavilion as part of the 2012/13 Building Maintenance Infrastructure Plus Program.


AUTHOR RECOMMENDATION

THAT Council approve the installation of timber decking and new handrails at the Booth Saunders Pavilion as part of the 2012/13 Building Maintenance Infrastructure Plus Program.


REPORT DETAILS

Council will recall that at its meeting on 27 April 2011, approval was granted to undertake repainting of the Booth Saunders Pavilion at Hurstville Oval. Repainting works included both external facade and internal walls. In accordance with Council's Procurement Policy, quotations were sought and a contract was awarded to undertake the works. The cost of the painting has come out cheaper than first estimated because of the contraction in the construction industry and as such there is surplus funds to do additonal works at the Booth Saunders Pavilion.

Over the past two years, Council has received numerous requests to level the viewing platform at Booth Saunders Pavilion for functions and general usage. This would include the installation of a Merbau deck and associated adjustments to handrails and balustrades to ensure that the deck complies with Australian Standards and Building Code of Australia Regulations. Quotations were sought for these works, with an estimated contract value of $20,000 received.

Accordingly, it is recommended that the surplus of Building Maintenance Infrastructure Plus Funds for 2012/13 allocated to the repainting of the Booth Saunders Pavilion be utilised to level the viewing platform as outlined above.


COMMITTEE RECOMMENDATION - SD

THAT Council approve the installation of timber decking and new handrails at the Booth Saunders Pavilion as part of the 2012/13 Building Maintenance Infrastructure Plus Program.

(Moved Councillor B Giegerl, OAM / Seconded Councillor N Liu)



RESOLUTION - CCL

THAT Council approve the installation of timber decking and new handrails at the Booth Saunders Pavilion as part of the 2012/13 Building Maintenance Infrastructure Plus Program.
(Moved Councillor P Sansom / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX