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COUNCIL MEETING

NOTICE OF MEETING
Wednesday, 19th October 2011


Thursday 13 October 2011


His Worship The Mayor and Councillors

I have by direction to inform you that a meeting of the Council Meeting of the Council will be held at the Civic Centre, Hurstville on Wednesday, 19th October 2011 at 7.00 pm for consideration of the business available on Council's website at http://www.hurstville.nsw.gov.au/Agendas-and-Minutes.

Victor G D Lampe
General Manager


BUSINESS

1. The National Anthem
2. Opening Prayer
3. Acknowledgement of traditional custodians
4. Apologies
5. Mayoral Minute
6. Matters of Privilege
- Condolences
- Other
7. Disclosures of Interest
8. Minutes of previous meetings
9. Council Reports
10. Notices of Motion
11. Questions With Notice
12. Committee of the Whole (Closed Council Meeting)
13. Consideration of Committee of the Whole Recommendations

The Quorum for the meeting is 7

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COUNCIL MEETING

SUMMARY OF ITEMS
Wednesday, 19th October 2011

ITEMS


CCL218-11 MINUTES: COUNCIL MEETING - 28/09/2011 (09/1229)CCL219-11 MINUTES: EXTRAORDINARY COUNCIL MEETING - 12/10/2011 (09/1229)CCL220-11 MINUTES: DEVELOPMENT ASSESSMENT COMMITTEE - 12/10/2011 (09/1214)CCL221-11 MINUTES OF AUDIT COMMITTEE MEETING (D11/101520)CCL222-11 RETURN OF THANKS (10/31)CCL223-11 COUNCIL AND COMMITTEE MEETING DATES - NOVEMBER 2011 - DECEMBER 2012 (10/1774)CCL224-11 CONCESSIONAL RENTAL – FITNESS NOW – SENIORS CITIZENS CENTRE (11/492)CCL225-11 CONCESSIONAL RENTAL – KALA INDIAN ARTS & CULTURE ASSOCIATION – MARANA AUDITORIUM IN THE ENTERTAINMENT CENTRE (11/492)CCL226-11 CONCESSIONAL RENTAL – CHRISTIAN IMMANUEL FELLOWSHIP – AMAROO ROOM IN THE ENTERTAINMENT CENTRE (11/492)CCL227-11 CONCESSIONAL RENTAL REQUEST- OATLEY PARK CASTLE (D11/98117)CCL228-11 REQUEST FOR CONCESSIONAL RENTAL OF PENSHURST PARK FOR COMMUNITY CAROLS (D11/98799)CCL229-11 AMENDMENT TO THE PARKS GARDENS & RESERVES 2011 - 2012 FEES AND CHARGES FOR THE HIRE OF MORTDALE MEMORIAL PARK FOR WEDDINGS (11/389)CCL230-11 YOUTH SPONSORSHIP REQUEST - HANNAH PENTECOST (11/59)CCL231-11 REQUEST FOR SUPPORT - SERENITY NSW INC (11/58)CCL232-11 EARLY INTERVENTION PRESCHOOL AUTISM SPECTRUM DISORDERS EDUCATION AND
THERAPY
(10/898)CCL233-11 REQUEST FOR REMOVAL OF PRIVATE TREE - 241 GLOUCESTER ROAD, BEVERLY HILLS (TR10/43)CCL234-11 2011 COMMUNITY BUILDING PARTNERSHIP PROGRAM (11/1704)CCL235-11 ST GEORGE AND SUTHERLAND SHIRE BUSINESS ENTERPRISE CENTRE (BEC) PATRONAGE (10/176)CCL236-11 DONATION - POLE DEPOT COMMUNITY CENTRE LIFT (10/507)CCL237-11 2011 MAYORAL GOLF DAY (11/329)CCL238-11 CONFERENCE - 2011 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS (11/1413)CCL239-11 DISCLOSURES OF INTEREST 2011 (11/57)CCL240-11 DRAFT PUBLIC SPACES LOCAL APPROVALS POLICY (09/1584)CCL241-11 GIFTS AND BENEFITS POLICY (10/136)CCL242-11 PENALTY INFRINGEMENT NOTICE (PIN) REVIEW COMMITTEE (11/1584)CCL243-11 QWN018-11 LEGAL EXPENSES 2010/11 AND PROCUREMENT PROCEDURES (09/1229)CCL244-11 QWN019-11 COUNCILLORS' EXPENSES 2010/11 FINANCIAL YEAR (09/1229)CCL245-11 QWN020-11 COST OF COUNCILLORS WEEKEND WORKSHOP AT MERCURE RESORT HUNTER VALLEY GARDENS IN AUGUST 2011 (11/983)CCL246-11 QWN022-11 SUSTAINABILITY HEALTH CHECK (09/464)CCL247-11 QUOTATIONS FOR MOTOR VEHICLE (SF11/383)CCL248-11 PROPERTY MATTER - COVENANT OVER 321 FOREST ROAD, HURSTVILLE (11/310)CCL249-11 TENDER FOR THE RECONSTRUCTION OF TURFED SPORTSFIELDS AT VARIOUS LOCATIONS (11/1418)CCL250-11 TENDER FOR THE REPLACEMENT OF CHILDREN'S PLAYGROUNDS AT VARIOUS LOCATION (11/956)CCL251-11 TENNIS COURT MANAGEMENT CONTRACT (11/1058)CCL252-11 PROPERTY MATTER - LEASE OF GROUND LEVEL, 38 HUMPHREYS LANE, HURSTVILLE (07/1532)NOM011-11 ENVIRONMENTAL AUDIT OF THE PEAKHURST INDUSTRIAL AREA/ESTATE (10/950)QWN026-11 ENVIRONMENTAL COMPLIANCE INSPECTIONS OF PEAKHURST INDUSTRIAL ESTATE (10/950)
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COUNCIL MEETING
Wednesday, 19th October 2011



CCL221-11

MINUTES OF AUDIT COMMITTEE MEETING

Report Author/s

Internal Auditor, Mr J Alburo

File

D11/101520

Reason for Report

For Approval

Existing Policy?

No

New Policy Required?

No

Financial Implications

Nil

Previous Reports Referenced

No



EXECUTIVE SUMMARY

The Council's Audit Committee held an extraordinary meeting on 4 October 2011 to consider Council's financial statements for the year ending 30 June 2011. The independent Chairperson, Mr Bryce McNair, has submitted a covering letter and minutes of the meeting for Council's consideration.


AUTHOR RECOMMENDATION

THAT the minutes of the Extraordinary Audit Committee meeting held on 4 October 2011 be received and noted.


REPORT DETAIL

The Council's Audit Committee held an extraordinary meeting on 4 October 2011 to consider Council's financial statements for the year ending 30 June 2011.

The independent Chairperson Mr. Bryce McNair, has submitted the following letter and attached the minutes of the meeting for Council's consideration:

As mentioned above, the minutes of the meeting are attached to this report.

This report is now submitted for Council's consideration.


RESOLUTION - CCL

THAT the minutes of the Extraordinary Audit Committee meeting held on 4 October 2011 be received and noted.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX
D11 101520  Minutes of Meeting of the Audit Committee - 4 October 2011.DOC


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COUNCIL MEETING
Wednesday, 19th October 2011


CCL222-11

RETURN OF THANKS

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

10/31



EXECUTIVE SUMMARY

For the information of Members.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAILS

For the information of Councillors, it is advised that Return of Thanks have been received from the following:



RESOLUTION - CCL

THAT the information be received and noted.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor J Jacovou)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011


CCL223-11

COUNCIL AND COMMITTEE MEETING DATES - NOVEMBER 2011 - DECEMBER 2012

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

10/1774



EXECUTIVE SUMMARY

The purpose of the report is to confirm meeting dates for the remaining period in 2011 and to schedule meeting dates for the year ending December 2012. Members would be aware that Council on 28 September considered a new draft Code of Meeting Practice which changed the Council's meeting structure. This meeting dates outlined in this report will replace those adopted by Council at its Extraordinary Meeting held on 12 September 2011.


AUTHOR RECOMMENDATION

THAT the dates for the meetings from November 2011 to December 2012 as outlined in the report be adopted.


REPORT DETAILS

The purpose of the report is to confirm meeting dates for the remaining period in 2011 and to schedule meeting dates for the year ending December 2012 for Council, Standing Committees and Workshop meetings, in addition to a number of Community and Advisory Committees.

This report reflects the current and proposed status of the active committees and their meeting schedule.

Wednesday Schedule

PreviousMeetingProposedMeeting
1st WednesdayDAC1st WednesdayCouncil meeting
2nd WednesdayWorkshop2nd Wednesday
3rd WednesdayStanding Committees/Workshop3rd WednesdayStanding Committees & Council meeting
4th WednesdayCouncil meeting4th Wednesday
5th WednesdayWorkshop5th Wednesday
The 2nd, 4th & 5th (as applicable) Wednesdays of the month would be available for Councillor Workshops and Extraordinary Council meetings, as required.

Monday / Tuesday Schedule
Advisory, Community Committees and Forums (Councillors by appointment)
Generally the Multicultural, Access and Community Safety Advisory Committees meet on the 1st, 2nd and 3rd Tuesday of the month at 4:30 pm respectively. The Aboriginal Advisory Committee meetings however are held on the 1st Monday of the month at noon. All of these meetings are held on a bi-monthly basis with the first meeting of the year being held in February to allow for 6 meetings per annum.

Advisory / Community Committees - (Councillors by appointment)
1st Monday - Aboriginal Advisory Committee - Noon.
1st Tuesday - Multicultural Advisory Committee - 4:30 p.m.
2nd Tuesday - Access Advisory Committee - 4:30 p.m.
3rd Tuesday - Community Safety Committee - 4:30 p.m.
As needed - Major Events
As needed - Special Projects Committee

Annual Advisory Committees / Forums - 7:00 p.m. (Full Council)
Sports Advisory Committee - July

Having regard to the comments above, it is appropriate for Council to now confirm the following meeting schedule. Firstly, Councillors would be aware that on 27 July 2011 Council resolved to advertise a draft Code of Meeting Practice to accommodate a proposal to change Council's meeting structure. The draft Code was adopted by Council on 28 September 2011.

      Date
Meeting – Commencement times are 7:00 p.m. unless otherwise noted
Nov – Dec 2011
2nd NovemberCouncil Meeting
9th NovemberFree
16th NovemberStanding Committees 7:00 pm / Council Meeting 7:30 pm
23rd NovemberFree
28th November - MonAboriginal Advisory Committee - noon
29th November - TuesMulticultural Advisory Committee 4:30 p.m.
30th NovemberCouncil Meeting
6th December - TuesAccess Advisory Committee 4:30 p.m.
7th DecemberFree
13th December - TuesCommunity Safety Committee 4:30 p.m.
14th DecemberCouncil Meeting
2012
31st January - TuesMulticultural Advisory Committee 4:30 p.m.
1st FebruaryCouncil Meeting
6th February - MonAboriginal Advisory Committee - noon.
7th February - TuesAccess Advisory Committee 4:30 p.m.
8th FebruaryFree
14th February - TuesCommunity Safety Committee 4:30 p.m.
15th FebruaryStanding Committees 7:00 pm / Council Meeting 7:30 pm
22nd FebruaryFree
29th FebruaryFree
7th MarchCouncil Meeting
14th MarchFree
21st MarchStanding Committees 7:00 pm / Council Meeting 7:30 pm
28th MarchFree
2nd April - MonAboriginal Advisory Committee - noon
3rd April - TuesMulticultural Advisory Committee 4:30 p.m.
4th AprilCouncil Meeting
Note: 6, 7, 8,& 9 April are public holidaysGood Friday, Easter Saturday, Easter Sunday & Easter Monday
10th April - TuesAccess Advisory Committee 4:30 p.m.
11th AprilFree
17th April - TuesCommunity Safety Committee 4.30 p.m.
18th AprilStanding Committees 7:00 pm / Council Meeting 7:30 pm
25th AprilAnzac Day
2nd MayCouncil Meeting
9th MayFree
16th MayStanding Committees 7:00 pm / Council Meeting 7:30 pm
23rd MayFree
30th MayFree
4th June - MonAboriginal Advisory Committee - noon
5th June - TuesMulticultural Advisory Committee 4:30 p.m.
6th JuneCouncil Meeting
12th June - TuesAccess Advisory Committee 4:30 p.m.
13th JuneFree
19th June - TuesCommunity Safety Committee 4:30 p.m.
18th to 20th June ALGA National General Assembly – Canberra – commences Monday and concludes Wednesday
27th JuneFree
4th JulyCouncil Meeting
11th JulyFree
18th JulyStanding Committees 7:00 pm / Council Meeting 7:30 pm
24 July - TuesSports Advisory Committee
25th JulyFree
1st AugustCouncil Meeting
6th August - MonAboriginal Advisory Committee - noon
(Note: Monday is Bank Holiday)
7th August - TuesMulticultural Advisory Committee 4:30 p.m.
8th AugustFree
14th August - TuesAccess Advisory Committee 4:30 p.m.
15th AugustStanding Committees 7:00 pm / Council Meeting 7:30 pm
21st August - TuesCommunity Safety Committee 4:30 p.m.
29th AugustFree
5th SeptemberFree
8th September - SaturdayCouncil elections
26th SeptemberCouncil Meeting – Mayoral Election
2nd October - TuesMulticultural Advisory Committee 4:30 p.m.
3rd OctoberCouncil Meeting
8th October - MonAboriginal Advisory Committee at noon (P/H on Mon 1st)
9th October -Tues Access Advisory Committee 4:30 p.m.
10th OctoberFree
16th October - TuesCommunity Safety Committee 4:30 p.m.
17th OctoberStanding Committees 7:00 pm / Council Meeting 7:30 pm
28th to 31st OctoberLGA Conference – Sunday to Wednesday inclusive - Dubbo
7th NovemberCouncil Meeting
14th NovemberFree
21st NovemberStanding Committees 7:00 pm / Council Meeting 7:30 pm
27th November - TuesMulticultural Advisory Committee 4:30 p.m.
28th NovemberFree
3rd December - MonAboriginal Advisory Committee at noon
4th December - TuesAccess Advisory Committee - 4:30 p.m.
5th DecemberFree
12th DecemberCouncil Meeting
18th December - TuesCommunity Safety Committee 4:30 p.m.


RESOLUTION - CCL

THAT the dates for the meetings from November 2011 to December 2012 as outlined in the report be adopted.

(Moved Councillor A Istephan / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011


CCL224-11CONCESSIONAL RENTAL – FITNESS NOW – SENIORS CITIZENS CENTRE
Report Author(s)Manager Library Museum & Entertainment, Ms R Schulz
File11/492
Reason for ReportFor approval
Existing Policy?YesNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedYes



EXECUTIVE SUMMARY

Council has received a request from Fitness Now asking that Council provide a concessional rental to reduce the cost of their booking of the Seniors Citizens Centre for their fitness exercise classes.



AUTHOR RECOMMENDATION

THAT the application for concessional rental of $29,627.90 for Fitness Now be approved.

THAT the hire fee charged to Fitness Now increase from $49.50 to $54.45 per session from 24 October 2011 to 30 June 2012, and that this fee increases by 10% each financial year over the next five years.

FURTHER THAT, if approved, the applicant be advised that they must acknowledge Council's sponsorship on all their promotion and marketing material (tickets, flyers, brochures etc) at programs and at the event/function.


REPORT DETAILS

Council has received a request from Fitness Now asking that Council provide a concessional rental for booking of the Seniors Citizens Centre for their fitness exercise classes. The total proposed cost of the event is $35,360 for the hire of the Seniors Citizens Centre, two nights per week, 5pm to 9pm on week days. In the past Fitness Now paid $49.50 per session. It is proposed that Fitness Now pay $54.45 per session from 24 October 2011 to 30 June 2012. As such, the concessional rental for this financial year will be $29,627.90.

Over the past 30 years, it is understood that Fitness Now paid approximately $5,044 per year for their booking. Their fees for this financial year will come to about $5,732. It is proposed to implemented a further 10% increase in 2012-2013 and each financial year after that, for the next five years.

Fitness Now meet some of the priorities as outlined in the Concessional Rental Policy (CD10/22):

  1. demonstrate a benefit to the communities within the Hurstville Local Government Area (LGA) - the organisation promotes healthy living
  2. are located in the Hurstville LGA - Fitness Now is located in Hurstville
  3. can demonstrate proof of their not-for-profit status - Fitness Now is a business
  4. are able to pay a percentage of the booking fee - the recommended concession equals about 83% of the total hire fees
  5. do not charge participants for their event - Fitness Now charges participants for classes
  6. place a tentative booking for the required space/facility in the Entertainment Centre booking system - Fitness Now has a booking in the Entertainment Centre system
  7. provide a copy of their latest operating (income) statement and balance sheet - Not available, to date.

In a report to Council on 25 May 2011 (CCL084-11) Council resolved to approve concessional rentals for the 2011/2012 financial year totalling $248,333.00. In September 2011 a further $7,884.00 was approved for Rotary Club of Hurstville and the International Community Fellowship. The total budget for concessional rentals in 2011/2012 is $283,034.00. Therefore, there is $26,817 in unallocated funds in 4065 – Community rental subsidy. It was proposed to leave the surplus amount in the budget as a contingency amount to consider applications that may be submitted to Council throughout the year which could be approved by the General Manager under delegated authority in accordance with Council’s Policy or by Council itself.


RESOLUTION - CCL

THAT the application for concessional rental of $29,627.90 for Fitness Now be approved.

THAT the hire fee charged to Fitness Now increase from $49.50 to $54.45 per session from 24 October 2011 to 30 June 2012, and that this fee increases by 10% each financial year over the next five years.

FURTHER THAT, if approved, the applicant be advised that they must acknowledge Council's sponsorship on all their promotion and marketing material (tickets, flyers, brochures etc) at programs and at the event/function.
(Moved Councillor J Jacovou / Seconded Councillor C Wong)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011


CCL225-11CONCESSIONAL RENTAL – KALA INDIAN ARTS & CULTURE ASSOCIATION – MARANA AUDITORIUM IN THE ENTERTAINMENT CENTRE
Report Author(s)Manager Library Museum & Entertainment, Ms R Schulz
File11/492
Reason for ReportFor approval
Existing Policy?YesNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedYes



EXECUTIVE SUMMARY

Council has received a request from Kala Indian Arts Association asking that Council provide a concessional rental to the value of $3,500.00 for booking of Marana Auditorium in the Hurstville Entertainment Centre on 4-5 and 7 October 2011 for their rehearsals and concert. It is noted, however, that the total hire cost for their event is $2,560.


AUTHOR RECOMMENDATION

THAT the application for concessional rental from Kala Indian Arts Association be denied.


REPORT DETAILS

Council has received a request from Kala Indian Arts Association asking that Council provide a concessional rental to the value of $3,500.00 for booking of Marana Auditorium in the Hurstville Entertainment Centre on 4-5 and 7 October 2011 for their rehearsals and concert. The Kala Indian Arts Association indicates that the total proposed cost of the event is $10,000. The organisation is requesting a 35% concession on their proposed cost. However, the total hire cost for their event is only $2,560.

In a report to Council on 25 May 2011 (CCL084-11) Council resolved to approve concessional rentals for the 2011/2012 financial year totalling $248,333.00. In September 2011 a further $7,884.00 was approved for Rotary Club of Hurstville and the International Community Fellowship. The total budget for concessional rentals in 2011/2012 is $283,034.00. Therefore, there is $26,817 in unallocated funds in 4065 – Community rental subsidy. It was proposed to leave the surplus amount in the budget as a contingency amount to consider applications that may be submitted to Council throughout the year which could be approved by the General Manager under delegated authority in accordance with Council’s Policy or by Council itself.

Kala Indian Arts Association do not meet the priorities set out in the Concessional Rental Policy:

  1. Demonstrate a benefit to the communities within the Hurstville Local Government Area (LGA) - Kala Indian Arts Association indicates that the organisation offers an introduction to Indian dance and culture.
  2. are located in the Hurstville LGA.
  3. can demonstrate proof of their not-for-profit status - Kala Indian Arts Association did not attach the required proof.
  4. are able to pay a percentage of the booking fee - Kala Indian Arts Association are requesting a concessional rental greater than the hire costs of the venue.
  5. do not charge participants for their event - Kala Indian Arts Association are charging an entry fee.
  6. place a tentative booking for the required space/facility in the Entertainment Centre booking system - Kala Indian Arts Association has a booking in the Entertainment Centre booking system.
  7. provide a copy of their latest operating (income) statement and balance sheet - Kala Indian Arts Association has not provided this statement.


RESOLUTION - CCL

THAT the application for concessional rental from Kala Indian Arts Association be denied.
(Moved Councillor J Jacovou / Seconded Councillor A Istephan)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL226-11

CONCESSIONAL RENTAL – CHRISTIAN IMMANUEL FELLOWSHIP – AMAROO ROOM IN THE ENTERTAINMENT CENTRE

Report Author/s

Manager Library Museum & Entertainment, Ms R Schulz

File

11/492

Reason for Report

For approval

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

Council has received a request from the Christian Emmanuel Fellowship asking that Council provide a concessional rental to the value of $7,650.00 for booking of the Amaroo Room in the Hurstville Entertainment Centre on Sundays 9.30am-12.30pm until June 2012 for their church services.


AUTHOR RECOMMENDATION

THAT the application for concessional rental from the Christian Emmanuel Fellowship be denied.


REPORT DETAIL

Council has received a request from the Christian Emmanuel Fellowship asking that Council provide a concessional rental to the value of $7,650.00 for booking of the Amaroo Room in the Hurstville Entertainment Centre on Sundays 9.30am-12.30pm until June 2012 for their church services. The organisation is requesting a 50% concession on their proposed cost.

In a report to Council on 25 May 2011 (CCL084-11) Council resolved to approve concessional rentals for the 2011/2012 financial year totalling $248,333.00. At this time the Christian Immanuel Fellowship applied for a concession which was unsuccessful. In September 2011 a further $7,884.00 was approved for Rotary Club of Hurstville and the International Community Fellowship. The total budget for concessional rentals in 2011/2012 is $283,034.00. Therefore, there is $26,817 in unallocated funds in 4065 – Community rental subsidy. It was proposed to leave the surplus amount in the budget as a contingency amount to consider applications that may be submitted to Council throughout the year which could be approved by the General Manager under delegated authority in accordance with Council’s Policy or by Council itself.

The Christian Emmanuel Fellowship meet the majority of priorities set out in the Concessional Rental Policy:

  1. demonstrate a benefit to the communities within the Hurstville Local Government Area (LGA) - the Christian Emmanuel Fellowship indicates that the organisation offers "enhanced Christian spiritual growth and preaching gospel to local people".
  2. are located in the Hurstville LGA - the Christian Emmanuel Fellowship is located in Penshurst.
  3. can demonstrate proof of their not-for-profit status - Christian Emmanuel Fellowship provided the required proof.
  4. are able to pay a percentage of the booking fee - Christian Emmanuel Fellowship request a 50% concession.
  5. do not charge participants for their event - Christian Emmanuel Fellowship is not charging an entry fee.
  6. place a tentative booking for the required space/facility in the Entertainment Centre booking system - Christian Emmanuel Fellowship has a booking in the Entertainment Centre booking system.
  7. provide a copy of their latest operating (income) statement and balance sheet - Christian Emmanuel Fellowship provided this statement.


RESOLUTION - CCL

THAT the application for concessional rental from the Christian Emmanuel Fellowship be denied.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor N Liu)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL227-11

CONCESSIONAL RENTAL REQUEST- OATLEY PARK CASTLE

Report Author/s

Sport & Recreation Officer, Mrs C Irwin

File

D11/98117

Reason for Report

For approval

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, outside of existing budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Georges River Life Care who are a not for profit charity organisation, is seeking Council approval to waive the booking fee for the hire of Oatley Park Castle on Wednesday 9th November 2011.


AUTHOR RECOMMENDATION

THAT the hire fee of $103.00 for the use of Oatley Park Castle by Georges River Life Care be waived.

FURTHER THAT Georges River Life Care be notified of this decision.


REPORT DETAIL

The following request was received on Tuesday 20th September :

"Georges River Life Care is a non profit charity providing a range of services to the local community. One of the services we conduct is the St George Grandparents support group which provides care, support, education and information to Grandparents in the St George Area who are formal carers of their grandchildren. Care is usually handed over following Children's Court Orders with DoCs intervention. We are holding lunch for grandparent carers at The Oatley Park Castle on the 8th November to try and connect with new grandparents in the area so that they can access much needed support. Georges River Life care would very much appreciate the support of Council to provide the venue free of charge."


RESOLUTION - CCL

THAT the hire fee of $103.00 for the use of Oatley Park Castle by Georges River Life Care be waived.

FURTHER THAT Georges River Life Care be notified of this decision.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor J Jacovou)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL228-11

REQUEST FOR CONCESSIONAL RENTAL OF PENSHURST PARK FOR COMMUNITY CAROLS

Report Author/s

Sport & Recreation Officer, Mrs C Irwin

File

D11/98799

Reason for Report

For approval

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, outside of existing budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

This report is presented to Council to gain approval for The Salvation Army Hurstville Corp to hold their Annual Community Carols Event in Penshurst Park on Sunday 18th December 2011.


AUTHOR RECOMMENDATION

THAT The Salvation Army Hurstville (in association with the Rotary Club of Hurstville) be permitted to use Penshurst Park to hold their Annual Carols by Candlelight on Sunday, 18 December 2010 from 10am – 10pm.

THAT The Salvation Army Hurstville forward details of the amusement devices to be erected and evidence that the amusement device is registered under the Occupational Health and Safety Regulation 2001, as well as a copy of the Amusement Operators contract of insurance/and or indemnity which Indemnifies Council of any liability this should be in the amount of not less than $10millon.

THAT Council provide the Lions Club of Lugarno with all requested materials, to be funded from Additional Donations (Parks & Miscellaneous) budget.

THAT Council impose a refundable cleaning deposit of $213.00 to ensure Penshurst Park is left clean and tidy, removing all rubbish and candle wax from the premises.

THAT an exclusion zone be set for the fireworks display and Foti International Fireworks P/L provide council with a copy of their indemnity insurance which Indemnifies Council of any liability, this should be in the amount of not less then $10millon.

THAT The Salvation Army and the Rotary Club of Hurstville provide Council with a copy of their Public Liability Cover which Indemnifies Council of any liability, this should be in the amount of not less then $10millon.

FURTHER THAT the provision of the requested materials and services be on the condition that Council receives appropriate recognition on all promotional material and advertising associated with the event and that The Salvation Army Hurstville is notified of this requirement.


REPORT DETAIL

The Salvation Army Hurstville Corp, have requested Council's permission to hold their annual Community Carols Event in Penshurst Park on Sunday 18th December 2011 due to Timothy Reserve no longer being a suitable venue. They have requested permission to hold rides and a fireworks display at the park as part of the entertainment. They have also requested Council's support by supplying barriers for the fireworks exclusion zone, additional toilets and rubbish bins.

The Salvation Army Hurstville sent in a letter on 26th September requesting the use of Penshurst Park (attached) to hold their annual Community Carols Event on Sunday 18th December. They had previously requested the use of Timothy Reserve, however they were advised that this venue is no longer suitable due to the lack of space with the upgrading of the park.

They have requested if Council could provide the following items:


The Hurstville Aquatic Centre have advised that they do not have any events happening at the centre that evening and that it is usually a quiet week at the Centre. The Salvation Army have been advised that the Aquatic Centre Carpark will not be available to them as there is limited parking due to the construction taking place.


RESOLUTION - CCL

THAT The Salvation Army Hurstville (in association with the Rotary Club of Hurstville) be permitted to use Penshurst Park to hold their Annual Carols by Candlelight on Sunday, 18 December 2010 from 10am – 10pm.

THAT The Salvation Army Hurstville forward details of the amusement devices to be erected and evidence that the amusement device is registered under the Occupational Health and Safety Regulation 2001, as well as a copy of the Amusement Operators contract of insurance/and or indemnity which Indemnifies Council of any liability this should be in the amount of not less than $10millon.

THAT Council provide the Lions Club of Lugarno with all requested materials, to be funded from Additional Donations (Parks & Miscellaneous) budget.

THAT Council impose a refundable cleaning deposit of $213.00 to ensure Penshurst Park is left clean and tidy, removing all rubbish and candle wax from the premises.

THAT an exclusion zone be set for the fireworks display and Foti International Fireworks P/L provide council with a copy of their indemnity insurance which Indemnifies Council of any liability, this should be in the amount of not less then $10millon.

THAT The Salvation Army and the Rotary Club of Hurstville provide Council with a copy of their Public Liability Cover which Indemnifies Council of any liability, this should be in the amount of not less then $10millon.

FURTHER THAT the provision of the requested materials and services be on the condition that Council receives appropriate recognition on all promotional material and advertising associated with the event and that The Salvation Army Hurstville is notified of this requirement.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor N Liu)





APPENDIX
Park booking - Penshurst Park - The Salvation Army Community Carols - 18-12-11.PDF - Park booking - Penshurst Park - The Salvation Army Community Carols - 18-12-11.PDF



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COUNCIL MEETING
Wednesday, 19th October 2011


CCL229-11AMENDMENT TO THE PARKS GARDENS & RESERVES 2011 - 2012 FEES AND CHARGES FOR THE HIRE OF MORTDALE MEMORIAL PARK FOR WEDDINGS
Report Author(s)Sport & Recreation Officer, Mrs C Irwin
File11/389
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

This report is presentated to Council requesting permission to make an amendment to the Parks Gardens & Reserves 2011-2012 fees & charges. Numerous requests have been received for weddings to be held at Mortdale Memorial Park. Currently the only venue available for bookings is the Oatley Park Castle. Due to the popularity of the Rotunda at Mortdale Memorial Park, it is proposed to allow wedding ceremonies to be held at this venue.


AUTHOR RECOMMENDATION

THAT Council approve the public exhibition of the amended Schedule of Fees & Charges 2011-2012 for a period of 30 days between 29 August and 27 September 2011.

FURTHER THAT following the exhibition period, a report be presented to the subsequent Council meeting advising of any submissions received relating to the amended Schedule of Fees & Charges 2011-2012.


REPORT DETAILS

In the last six months, Council Officers have received numerous requests and enquiries from the public, wishing to book the rotunda in Mortdale Memorial Park for weddings. At present, Council only offers bookings for weddings at Oatley Park Castle.

Due to the increase in requests from the public, it is proposed that Council amend its Fees & Charges to include a $100 hire fee for the Rotunda at Mortdale Memorial Park which would cover the administration costs. As there is no onsite Council staff located in this park, it is proposed that if the Rotunda is booked, a "Reserved" sign is placed at this location.

It should be noted that if marquees are required for an event, the request would be tabled at Council with a casual park booking fee and cleaning bond imposed if approved.


RESOLUTION - CCL

THAT Council approve the public exhibition of the amended Schedule of Fees & Charges 2011-2012 for a period of 30 days between 29 August and 27 September 2011.

FURTHER THAT following the exhibition period, a report be presented to the subsequent Council meeting advising of any submissions received relating to the amended Schedule of Fees & Charges 2011-2012.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor A Istephan)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL230-11

YOUTH SPONSORSHIP REQUEST - HANNAH PENTECOST

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

11/59

Reason for Report

For approval

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

A request has been received from Mrs Karin Pentecost seeking financial assistance for Hannah Pentecost, to help her attend the 2011 Australian Aerobics Championships in Melbourne.


AUTHOR RECOMMENDATION

THAT Council provides a donation in the amount of $300 under the provisions of Section 356 of the Local Government Act 1993 from the Donations (Youth Sponsorship) program budget to assist Hannah Pentecost attend the 2011 Australian Aerobics Championships in Melbourne.

FURTHER THAT Hannah Pentecost be requested to submit a report on the results achieved at the 2011 Australian Aerobics Championships.


REPORT DETAIL

The following letter has been received by Council on 10 October 2011 from Mrs Karin Pentecost:

To Whom It May Concern:

Application for Sponsorship (interstate) for Hannah Pentecost

My daughter Hannah Pentecost (DOB 19/06/1996) is competing in Gymnastics (Division Sport Aerobics National B). In 2010 she received two State Champion titles in Individual and Team Competitions. This year she has been competing at several State Trials and the SW State Championship in Sydney (Homebush) where she secured a 1st and 4th place. Hannah has been chosen to represent NSW at the Australian Championships in Melbourne from 2nd to the 6th October 2011. As extra expenses occur from this trip I would appreciate any consideration for a sponsorship for Hannah. Please see below a detailed list of costs for her participation at the Australian Championship 2011 in Melbourne.

State uniform $ 237.90
Travel to Melbourne $ 230.-
Accommodation & Meals $ 555.-
Entry Fee $ 93 .-
Team Support $ 95 .-
Total for Nationals $ 1.210.90

Kind Regards,
Karin Pentecost

Hannah is under 18 years of age and resides within the Hurstville City area. The application meets the criteria outlined in the Youth Sponsorship Policy adopted by Council on 27 July 2011. This policy provides sporting, cultural, art and academic sponsorship, to enable individuals selected by governing or sponsoring body of a recognised competition or performance to participate subject to:


Council's policy provides for donations of up to $350 depending on the location of the event venue, to assist with expenses for competitions and exhibitions. As this competition is being held interstate, Council's policy allows for a donation of $300.

Specific funding of $3000 has been made available in the 2011/2012 Adopted Program budget for Youth Sponsorship. At the time of the report being written, $900 has been expended.


RESOLUTION - CCL

THAT Council provides a donation in the amount of $300 under the provisions of Section 356 of the Local Government Act 1993 from the Donations (Youth Sponsorship) program budget to assist Hannah Pentecost attend the 2011 Australian Aerobics Championships in Melbourne.

FURTHER THAT Hannah Pentecost be requested to submit a report on the results achieved at the 2011 Australian Aerobics Championships.
(Moved Councillor J Jacovou / Seconded Councillor A Istephan)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL231-11

REQUEST FOR SUPPORT - SERENITY NSW INC

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

11/58

Reason for Report

For consideration

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Hurstville City Council has received a request from Serenity NSW Inc to purchase Australian Flag badges to aid in fundraising during Mental Health Month (October).


AUTHOR RECOMMENDATION

THAT Council considers the purchase of 100 badges at a cost of $500 from Serenity NSW Inc to aid with fundraising for their service.


REPORT DETAIL

Through His Worship the Mayor, Councillor S McMahon, Council received the following letter on the 10th October 2011 from Serenity NSW Inc:

Dear Mayor,
As you may be aware October is "Mental Health Month" with the 10 of October being 'World Mental Health Day' and we are writing to ask if Council could assist us with our work.

As a way of raising funds, especially the upkeep of our two websites and the 'Anxiety Infoline' available in four languages, Serenity NSW Inc. are selling Australian Flag lapel badges and thanks to a special deal with the manufacturer, we are able to offer 100 badges of quality for just $500 providing that you purchase them in that number, otherwise the price goes up dramatically. That is just $5 per badge and we would include delivery. No GST is payable.

You may have noticed American politicians like President Barak Obama wear their flag on the lapel of their suits and they look very good.

We would ask Council to consider purchasing 100 badges for Management and staff to wear during October as a sign of support for the mentally ill but they would also come in handy for Australia Day and Anzac Day as well as any trips that Councillors or staff may make overseas.

Mr Furolo, the Mayor of Canterbury City Council was also good enough last year to mention us in his 'Mayors Column' and as he is now holding the position of Opposition Spokesperson on Mental Health we assume he would again if he were able but is currently on sick leave. I don't know the Deputy Mayor but have written to ask that he do the same and would request that you also use your Column in the local newspapers to mention the local services that are available including the fact that our office line is available seven days between 9am and 9pm for help and referral including over the Christmas Holidays, after hours it is Lifeline on 13 11 14.

We would also ask that you let your library staff know about the second website that we are now setting up at www.anxietvinfamilies.org.au as it could save lives and is aimed at children, teens and parents.

Please let me know as above should you require a Tax Invoice and we look forward to hearing from you.

Yours sincerely,
Mr Ray Brookes JP ADM
on behalf of the Management Committee

Clarification : Please note that this is not a request for a donation or funding, it is simply a businesses offer whereby Council purchases 100 badges for $500, which we then use for community purposes.

Serenity NSW Inc is a totally unfunded charitable organisation. It is proposed that should Council elect to purchase the badges, the cost would be sourced from 3800.64804 Citizenship Ceremonies and the badges would be used as gifts for new citizens to celebrate the occasion.


RESOLUTION - CCL

THAT Council makes a donation of $500 to Serenity NSW Inc to aid with fundraising for their service.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor A Istephan)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL232-11

EARLY INTERVENTION PRESCHOOL AUTISM SPECTRUM DISORDERS EDUCATION AND
THERAPY

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

10/898

Reason for Report

For consideration

Existing Policy?

No

New Policy Required?

No

Financial Implications

Nil

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Hurstville City Council has received a request from the Lugarno Lions Club to lobby State and Federal Government to increase funding, as part of The Preschool Autism Spectrum Disorders Education and Therapy Lions Multiple District Project.


AUTHOR RECOMMENDATION

For Council consideration.


REPORT DETAIL

Mr Greg English, President of the Lugarno Lions Club, has written Hurstville City Council (letter attached) through the former Mayor, Councillor P Sansom, advising the Lions Clubs around Australia have adopted a project to assist parents of over 12,000 preschool children with Autism Spectrum Disorders (ASD) with the enormous cost of intervention therapies.

On behalf of the Lions, Mr English
"requests you consider the special needs of preschoolers with ASD in your local area. It would be appreciated if you lobby appropriate persons in State and Federal government to make them aware of the struggle parents of these children have in finding the assistance which their children need. Our request is that the Federal Government and other agencies fund financial support for early intervention preschool Autism Spectrum Disorders Education and Therapy provided by qualified health professionals to a minimum of $30,000 per child, per annum claimable through Medicare."

The matter is submitted for Council's consideration.


RESOLUTION - CCL

THAT the Mayor on behalf of Council writes to the State and Federal Government to request a funding increase as per the request in the report.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor N Liu)





APPENDIX
Request to lobby Federal Government to support the funding of preschool Autism Spectrum disorders Education & Therapy.PDF


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL233-11

REQUEST FOR REMOVAL OF PRIVATE TREE - 241 GLOUCESTER ROAD, BEVERLY HILLS

Report Author/s

Director Service Delivery, Mr L O'Connor

File

TR10/43

Reason for Report

For approval

Existing Policy?

No

New Policy Required?

No

Financial Implications

Nil

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Council has received a request to remove a private tree from the rear of property at 241 Gloucester Road, Beverly Hills.


AUTHOR RECOMMENDATION

THAT the removal of one Eucalyptus microcorys tree from the rear yard of 241 Gloucester Road, Beverly Hills, be approved due to the reasons listed in the letter forwarded to Council.


REPORT DETAIL

Following a request from the residents of 241 Gloucester Road, Beverly Hills, for the removal of a private tree an inspection was undertaken by the Hurstville Ward Councillors and the following letter was forward to Council for consideration:



RESOLUTION - CCL

THAT the removal of one Eucalyptus microcorys tree from the rear yard of 241 Gloucester Road, Beverly Hills, be approved due to the reasons listed in the letter forwarded to Council.
(Moved Councillor C Wong / Seconded Councillor A Istephan)





APPENDIX
241 Gloucester Rd Tree.pdf


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL234-11

2011 COMMUNITY BUILDING PARTNERSHIP PROGRAM

Report Author/s

Director - Service Delivery, Mr L O'Connor

File

11/1704

Reason for Report

For approval

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

This report is presented to Council to gain approval to submit applications for the 2011 Community Building Partnership Program for the Electorates of Kogarah, Oatley and Lakemba.


AUTHOR RECOMMENDATION

To be determined by Council


REPORT DETAIL

The NSW Government has announced the 2011 Community Building Partnership Program which provides $300,000 to each electoral district to contribute towards the cost of building important community infrastructure to improve the delivery of community services. An additional $100,000 is provided for electorates with relatively higher unemployment.

The 2011 Community Building Partnership Program for the Electorates of Kogarah, Oatley and Lakemba, is aimed at delivering a positive social, recreational or environmental outcomes. Councils are required to at least match their approved grant amount with funding from their own or other sources. In addition, all projects must be ready to commence by mid-2012 and be completed before the end of June 2013.

Accordingly, Council Officers have compiled a list of proposed projects for Council review, prior to submissions being lodged:

Project
Electorate
Project Details
Project Cost Estimate
Grant Funds Sought
Community Strategic Plan Reference
Supporting Documentation
Beverly Hills Park - Pedestrian / Cycle Path
Kogarah
Design and construction of a 2m wide concrete pedestrian / cycle path around park perimeter
$200,000
$100,000
Social & Cultural Development Pillar - Section A.5: Recreation & Sporting FacilitiesBeverly Hills Park Plan of Management - Landscape Masterplan & Key Strategy
Butler Reserve Raingarden
Kogarah
Design and construction of raingarden/biorentention system within Butler Reserve
$180,000
$90,000
Environmentally Sustainable Pillar-B.1 Environmentally Sustainable PracticeConcept Design, constraints analysis, indicative construction and maintenance budgets all prepared
Clarendon Road Raingarden
Lakemba
Design and construction of raingarden/bioretention system in median strip of existing roadway at the junction of Clarendon Rd and Ogilvy St North
$120,000
$60,000
Environmentally Sustainable Pillar-B.1 Environmentally Sustainable PracticePreliminary costings, siting and viability prepared/confirmed by Water Sensitive Urban Design (WSUD) consultant
Riverwood Park - Playground
Lakemba
Replacement of existing playground with new rubber softfall and shade structure
$120,000
$60,000
Social & Cultural Development Pillar - Section A.5: Recreation & Sporting FacilitiesHighlighted in Parks Asset Management Plan for replacement in future years
Gannons Park Landscape Masterplan
Oatley
Design and construction of the shared cycle/footpath within the upper and lower park
$400,000
$200,000
Social & Cultural Development Pillar - Section A.5: Recreation & Sporting FacilitiesDraft Gannons Park Landscape Masterplan
Guidance is sought by Council to ascertain what projects should be submitted for each Electorate for the 2011Community Building Partnership Program.



RESOLUTION - CCL

THAT Council makes submissions in relation to the projects recommended in the report, at the Director's discretion.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL235-11

ST GEORGE AND SUTHERLAND SHIRE BUSINESS ENTERPRISE CENTRE (BEC) PATRONAGE

Report Author/s

Manager Public Relations and Events, Ms Tanya Abraham

File

10/176

Reason for Report

For consideration

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Hurstville City Council has received a request from the St George and Sutherland Business Enterprise Centre (BEC) to continue its patronage in 2011/12. Council has been a patron of the BEC since 2001. Rockdale City Council and Kogarah City Council are also patrons. Council is represented on the BEC Board by Deputy Mayor, Councillor Con Hindi.


AUTHOR RECOMMENDATION

THAT Council determine its patronage of the St George and Sutherland Business Enterprise Centre (BEC) for 2011/12.

FURTHER THAT if Council approves patronage, that the St George and Sutherland Business Enterprise Centre (BEC) be requested to provide additional focus in the Hurstville local government area.

FURTHER THAT a detailed report be submitted to Council prior to consideration of 2012/13 patron membership outlining Hurstville-specific initiatives undertaken by the St George and Sutherland Business Enterprise Centre (BEC) in 2011/12.


REPORT DETAIL

The St George and Sutherland BEC covers both the Sutherland and St George regions and was expanded to included Bankstown in late 2009. Formed in 1989, it is part of a network of not-for profit, community based Business Enterprise Centres (BEC’s) throughout Australia. The St George & Sutherland BEC provides a free confidential Business Advisory Service with funding from Industry and Investment NSW to businesses covering the St George Region, Sutherland Shire, and Bankstown local government areas. It is an independent organisation that strongly focuses on creating local small business opportunities, with nurturing and support for small business start ups and growth in Southern Sydney.  The mission of the St George & Sutherland BEC is to help businesses in the community to prosper and grow.

The BEC provides a range of services across the regions including:


Hurstville Place Manager directs relevant business enquiries to the BEC and promotes BEC events to local business. Council also promotes the BEC on its website.

Council officers in the St George, Sutherland and Bankstown region actively promote the BEC to local businesses and work in partnership with the BEC wherever possible.

The BEC is the main business organisation in the regions. Although some activities occur in the Hurstville and Kogarah local government areas, many of the BEC’s activities are held in Sutherland Shire.


RESOLUTION - CCL

THAT Council continue its patronage of the St George and Sutherland Business Enterprise Centre (BEC) for 2011/12.

FURTHER THAT the St George and Sutherland Business Enterprise Centre (BEC) be requested to provide additional focus in the Hurstville local government area.

FURTHER THAT a detailed report be submitted to Council prior to consideration of 2012/13 patron membership outlining Hurstville-specific initiatives undertaken by the St George and Sutherland Business Enterprise Centre (BEC) in 2011/12.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor A Istephan)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL236-11

DONATION - POLE DEPOT COMMUNITY CENTRE LIFT

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

10/507

Reason for Report

For approval

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, outside of existing budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

A request has been received from the Men's Group that operates under the auspices of the Pole Depot Community Centre, seeking a donation to fix the building's lift.


AUTHOR RECOMMENDATION

THAT Council makes a donation of $2161.50 to the Pole Depot Community Centre to meet the cost of repairing the building lift.


REPORT DETAIL

On 4 October 2011, the General Manager of Hurstville City Council received correspondence from Mr Jack Mercer:

As I write on behalf of a men's group that meets in the Pole Depot Community Centre at Penshurst, allow me to appeal to your generosity of community spirit and the undoubted influence of your important position . I am appealing for financial assistance to overcome a problem which affects a broad section of the community.

The problem is the lift in this facility which currently is unable to lift a wheelchairbound member and a carer to the meeting room on an upper level. Obviously, a large number of people from different groups, because of their frailty and physical disabilities, are unable to use the dedicated room.

We, the members of the Men's Group, fully understand and acknowledge that whilst the Pole Depot facility is owned by the council , the Pole Depot Community Centre board is responsible for all maintenance and upkeep of the facility including the lift. However, because of the very nature and purpose of the centre in offering so much benefit and support for many groups, it is hard-pressed to sustain these commitments with limited income resources especially when finances are not robust. It therefore seemed not imprudent to seek financial assistance to overcome the problem and restore this sorely missed amenity.

The purpose of this appeal is not to seek ongoing financial support, but perhaps, by an ex- gratia sum the council could exhibit its joint belief in the welfare of such community groups and their benefit to the community.

Your close personal and favourable consideration of the appeal would be greatly appreciated.

Jack Mercer
Men's Group

A copy of the invoice for the cost of replacement of the faulty lift motor, to the sum of $2161.50 was included with the correspondence.

The Property Portfolio Manager, Mr D Vedamuthu, has confirmed that under the lease between Hurstville City Council and the Pole Depot Community Centre Inc, the Pole Depot are liable for maintenance of the building and the site. His advice is that, should Council wish to make a donation to the Pole Depot, it is clearly understood that Council are not warranting the repair to the lift or accepting responsibility for its on-going operation.

Councillors are also advised that as this cost has not been budgeted, should Council wish to make a donation to cover the repairs the amount would need to be funded from working funds surplus.


RESOLUTION - CCL

THAT Council makes a donation of $2161.50 to the Pole Depot Community Centre to meet the cost of repairing the building lift.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor A Wagstaff)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL237-11

2011 MAYORAL GOLF DAY

Report Author/s

Manager Engineering Services, Mrs M Whitehurst

File

11/329

Reason for Report

For approval

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

This report is presented to Council to gain approval for the closure of Hurstville Golf Course on Friday 18th November 2011 to facilitate the 2011 Mayoral Golf Day.


AUTHOR RECOMMENDATION

THAT Council approve the closure of the Hurstville Golf Course to the public on Friday 18th November 2011 to enable the Mayoral Golf Day to take place.


REPORT DETAIL

Council has received correspondence Mr Kevin Greene, Chairman Mayoral Charity Golf Day Committee seeking formal permission to conduct the annual Mayoral Charity Golf day at Hurstville Golf Course on Friday 18th November 2011. This year the beneficiary of the event will be the St George Prostate Cancer Institute.

Council, at its meeting on 19 November 2003, resolved that the Mayoral Golf day become an annual event with the beneficiaries being nominated by the Mayor of the day, on a yearly basis. Last year's event raised in excess of $40,000 for the St George Prostate Cancer Institute.

The event will require the closure of the course to the public for one day, resulting in the loss green fees for the management company, BlueFit Pty Ltd. BlueFit Pty Ltd have advised Council that they are happy to forego the loss of the green fees for this charitable event.


RESOLUTION - CCL

THAT Council approve the closure of the Hurstville Golf Course to the public on Friday 18th November 2011 to enable the Mayoral Golf Day to take place.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor A Istephan)





APPENDIX
Mayoral Golf Day.docx


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL238-11

CONFERENCE - 2011 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

11/1413

Reason for Report

For approval

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

Council has received advice that the 2011 National Local Roads and Transport Congress will be held in Mount Gambier, South Australia from 16-18 November.


AUTHOR RECOMMENDATION

THAT, in accordance with the Civic Expenses Policy, interested Councillors and staff approved by the General Manager be authorised to attend the 2011 National Local Roads and Transport Congress, and that registration fees, other expenses and sustenance allowances be met by Council.


REPORT DETAIL

Through the Mayor, Hurstville City Council has received the following advice that the 2011 National Local Roads and Transport Congress, the theme of which is Better Roads are Safer Roads, will be held in Mount Gambier, South Australia from 16-18 November.

The letter (attached) from the President of the Australian Local Government Association, Mayor Genia McCaffrey calls for delegates to attend, to reinforce Local Government's resolutions regarding the Roads to Recovery. Hurstville City Council passed the following resolution regarding Roads to Recovery at the ordinary Council Meeting of 22 August 2011:

THAT Council calls on the Federal Government to:
- recognise the successful delivery of the Roads to Recovery Program by local government since 2000;
- continue the Roads to Recovery Program on a permanent basis to assist local government meet its responsibilities of providing access for its communities;
- continue the Roads to Recovery Program with the current administrative arrangements, and
- provide an increased level of funding under a future Roads to Recovery Program that recognises the shortfall of funding on local roads of $1.2 billion annually.

(CCL158-11)

Councillor attendance to conferences is outlined in the Civic Office Expenses Policy and budget is provided in the Delegates Expenses program. Councillors wishing to attend the conference are requested to contact Ms P Lim, Executive Assistant to the Mayor and Councillors.


RESOLUTION - CCL

THAT, in accordance with the Civic Expenses Policy, staff approved by the General Manager be authorised to attend the 2011 National Local Roads and Transport Congress, and that registration fees, other expenses and sustenance allowances be met by Council.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX
2011 National Local Roads & Transport Congress - 16 - 18 November 2011.PDF


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL239-11

DISCLOSURES OF INTEREST 2011

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

11/57

Reason for Report

For information

Existing Policy?

No

New Policy Required?

No

Financial Implications

Nil

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Section 450A of the Local Government Act 1993 requires all lodged Disclosure of Interest Returns to be tabled at the first meeting of the Council after the last day of lodgement. The returns of all Councillors and designated persons for the 12 month period ending 30 June 2011, and for newly proposed designated persons, have been lodged and are now tabled before this Council meeting.


AUTHOR RECOMMENDATION

THAT Council confirms that the position holders of the positions listed in this report are designated persons as defined in Section 441 of the Local Government Act 1993.

FURTHER, THAT the Disclosure of Interest Returns for 2010/2011 submitted by Councillors and designated persons be received and noted.


REPORT DETAIL

At its meeting on 20 October 2010 Council resolved that certain officers holding nominated positions would be designated persons, as defined in Section 441 of the Local Government Act 1993 for the purpose of submitting Disclosure of Interest Returns under Section 449. Since that resolution Council has changed/added several positions to the designated persons list. Some positions on this previously approved list have also been renamed.

The positions below comprise the complete list of positions, whose occupants are existing or proposed designated persons as defined in Section 441 of the Local Government Act 1993. It is recommended that Council confirm these position holders as 'designated persons'.


Disclosure of Interest Returns have been received by Councillors and all occupants of the above positions as required by relevant sections of the Act:
All returns have been filed in the appropriate register, which is now tabled for the information of Council in accordance with the requirements of Section 450A of the Local Government Act 1993. The Register of Disclosure Interest Returns is available for inspection.


RESOLUTION - CCL

THAT Council confirms that the position holders of the positions listed in this report are designated persons as defined in Section 441 of the Local Government Act 1993.

FURTHER, THAT the Disclosure of Interest Returns for 2010/2011 submitted by Councillors and designated persons be received and noted.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor A Istephan)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL240-11

DRAFT PUBLIC SPACES LOCAL APPROVALS POLICY

Report Author/s

Hurstville Place Manager, Mr C Edmondson

File

09/1584

Reason for Report

For approval

Existing Policy?

No

New Policy Required?

Yes

Financial Implications

N/A

Previous Reports Referenced

No



EXECUTIVE SUMMARY

The draft Public Spaces Local Approvals Policy has been developed to provide guidance on how to satisfy Council’s requirements for the use of footways, roadways or other public spaces for non-commercial and commercial activities.


AUTHOR RECOMMENDATION

THAT the draft Public Spaces Local Approvals Policy be approved for exhibition in accordance with S160 of the Local Government Act.

FURTHER THAT following exhibition, the matter be reconsidered by Council, with any submissions received, for adoption.



REPORT DETAIL

The Roads Act 1993 and the Local Government Act 1993 require that a person or an organisation shall not carry out any activity on a public footway, road or place, or place any object in such locations without the prior approval of Hurstville City Council or other public or private land owners.

The purpose of the Draft Public Spaces Local Approvals Policy is to provide a framework for Council in dealing with requests by community groups, other organisations and local businesses on how to satisfy Council’s requirements for the use of footways, roadways or other public spaces for non-commercial and commercial activities.

Background
The Draft Public Spaces Local Approvals Policy has been developed in order to update and consolidate a number of individual Council policies and codes that date from the early 1990s. These policies were developed under part 9, Division 1 Roads Act 1993 and Sections 68 and 158 of the Local Government Act 1993.

The Policy has been developed to incorporate a range of activities on public footways and roadways in the Hurstville local government area, including Memorial Square and Diment Way, and the suburban town centres. New areas of development such as the proposed Central Park and Access Ramp forecourt would also be included.

The draft Policy has been reviewed and endorsed by the HCC Management Group.

Advertising
S160 of the Local Government Act states:

Public notice and exhibition of draft local policy
(1) The council must give public notice of a draft local policy after it is prepared.
(2) The period of public exhibition must be not less than 28 days.
(3) The public notice must also specify a period of not less than 42 days after the date on which the draft local policy is placed on public exhibition during which submissions may be made to the council.
(4) The council must, in accordance with its notice, publicly exhibit the draft local policy together with any other matter which it considers appropriate or necessary to better enable the draft local policy and its implications to be understood.

Review of Policy
Subject to the draft Policy being adopted by Council after the exhibition period, the Policy will be due for revision in June 2015.


RESOLUTION - CCL

THAT the draft Public Spaces Local Approvals Policy be approved for exhibition in accordance with S160 of the Local Government Act.

FURTHER THAT following exhibition, the matter be reconsidered by Council, with any submissions received, for adoption.

(Moved Councillor B Giegerl, OAM / Seconded Councillor A Istephan)





APPENDIX
Public Spaces Local Approvals Policy.pdf


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COUNCIL MEETING
Wednesday, 19th October 2011


CCL241-11

GIFTS AND BENEFITS POLICY

Report Author/s

Internal Ombudsman, Mr W Park

File

10/136



EXECUTIVE SUMMARY

Council last reviewed its Gifts and Benefits Policy on 25 July 2007 (FIN053-07). Since this time it has been modified by including additional related documents and by inserting a provision from the Council's adopted Code of Conduct. The Division of Local Government during their "Promoting Better Practice Review" recommended that the Policy be adopted by Council.

The opportunity has been taken to review the Policy before submitting such to Council considering there has been additional publications in this area. Some substantial additions have been made to enhance the Policy.

The draft Policy was considered by Council on 27 July 2011, CCL129-11 and was deferred for further consideration.

The Policy is now submitted for adoption.


AUTHOR RECOMMENDATION

THAT the Gifts and Benefits Policy be adopted and placed on Council's website.


REPORT DETAILS

Council last reviewed its Gifts and Benefits Policy on 25 July 2007 (FIN053-07). Since this time it has been modified by including additional related documents and by inserting a provision from the Council's adopted Code of Conduct. The Division of Local Government (DLG) during their "Promoting Better Practice Review" recommended that the Policy be adopted by Council.

There have been some substantial additions to the Policy and for ease of reference these are highlighted by red text. Once the Policy has been adopted the text will be converted to black prior to the document being placed on Council's website.

The Gifts and Benefits Policy was endorsed by the HCC Management Group on 29 June and approved by the Executive Committee on 6 July 2011 for submission to Council.

The draft Policy was considered by Council on 27 July 2011, CCL129-11 and was deferred for further consideration.


RESOLUTION - CCL

THAT the Gifts and Benefits Policy be adopted and placed on Council's website.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor A Istephan)





APPENDIX
Draft Gifts and Benefits Policy - 2011.pdf


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL242-11

PENALTY INFRINGEMENT NOTICE (PIN) REVIEW COMMITTEE

Report Author/s

Manager Environmental Services, Mr G Dickens

File

11/1584

Reason for Report

For consideration

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, outside of existing budget

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

This report is presented to Council seeking its endorsement to establish a PIN Review Committee to review all representations in relation to the issue of infringement notices for car parking offences, in a formal setting in accordance with the guidelines established by the Office of State and Revenue and the SDRO.


AUTHOR RECOMMENDATION

THAT Council establish a Penalty Infringement Review Committee (PINRC) to review representations in relation to the issue of infringement notices for car parking offences only.

THAT the Committee comprise six (6) representatives consisting of three (3) Council Officers whose positions are identified in this report and three (3) non-paid community representatives appointed by the Mayor, Deputy Mayor and General Manager.

FURTHER THAT the processes and procedures of the PIN Review Committee be undertaken as outlined in this report.


REPORT DETAIL

BACKGROUND
Penalty Infringement Notices (PIN's) are issued by Council Officers for particular offences under the regulated NSW Self-Enforcing Infringement Notice Scheme (SEINS). It is an automated administrative process of enforcement administered by the State Debt Recovery Office (SDRO).

The majority of PIN's issued at HCC are in the areas of parking infringements. Infringement Notices are never issued unless an offence prescribed by appropriate legislation has been committed, and in all cases contemporaneous notes are taken , and in certain circumstances photographic evidence and, or samples are taken. Offences range from parking, non-compliance with Orders and DA's, pollution offences, fire safety non-compliance and unsatisfactory food premises. In the 2010/11 Financial Year Council Officers issued approximately 17,200 PIN's - the overwhelming majority of which are for parking infringements (approximately 16,900). It is estimated that on average there are approximately 5 - 8 appeals per week, which is approximately 2% to 3% of all PIN'S issued.

As the overwhelming number of PIN's issued are in relation to parking offences, and as they are the most contentious of all enforcement penalties enacted by a local government, it is considered that the PIN Review Committee review PIN's issued only for parking offences.

ISSUING PENALTIES
No special dispensation is given when issuing PIN's. Infringements can be issued to members of the public, businesses, organisations, contractors, councillors, and council employees. PIN's are either issued manually or electronically, and regulations prescribe the processes in which are required to be undertaken in respect of both methods.

Gradually electronic infringement devices are overtaking manual methods and in the vast majority of cases electronic hand held infringement devices known as PDA's (Personal Digital Assistant's) are used in Hurstville Council's parking enforcement operations. All electronic infringements are recorded and saved within Council's corporate data base which are uploaded nightly into the database of the SDRO. This enables Council to view infringements, the date and time they occur, as well as any contemporaneous notes, and other evidence that may be applicable to an offence.

PAYMENT OR APPEAL
Under the legislation an individual has four (4) options available for the disposal of an infringement notice:

  1. Payment - pay the amount nominated on the PIN within the prescribed period where the PIN was issued on the person responsible for the offence.
  2. Payment (Onus Provision) - this requires a Statutory Declaration, nominating the name and address of the person actually responsible for the offence, where the PIN was issued, for example on a company.
  3. Court Elect the Matter - the person to which the PIN was issued can elect to have the matter determined by the Court, by completing a court election form (available on the SDRO's website).
  4. Representation to Review - the legislation allows for the SDRO to review all PIN appeals and representations, and Council could determine that all such appeals be heard through this method. It is however accepted that Council will receive representations directly, and at present there is no formal method of adjudication, other than dealing with each case on individual merit within the parameters set by the SDRO.

REVIEW PROCEDURES
In view of Council's review process it is considered that the establishment of a PIN Review Committee would provide a more transparent and formal process to deal with infringement representations made directly to Council, and accordingly it is recommended that a PIN Review Committee be established in accordance with the following guidelines:

1. The PIN Review Committee (PINRC) consists of:
- The Manager Customer Service;
- Senior Environmental Compliance Officer; and,
- Senior Traffic Engineer;
AND,
- Three (3) independent non-paid community representatives appointed by the Mayor, Deputy Mayor and General Manager.

The Chair of the Committee shall be one of the three (3) appointed Council Officers. The Chair shall be selected by the Mayor, Deputy Mayor and General Manager.

2. The PINRC to meet monthly in alignment with Council's meeting schedule. All matters dealt with by the PIN Review Committee shall be referred to Council for determination. It is considered that the report of the PINRC be heard in Committee of the Whole to afford the confidentiality of the appellant. To facilitate the administrative processes of the Committee a Penalty Notice Review Form will be allocated to each case. This form will contain the following information:-
- A brief description of the offence and the circumstances outlining the appeal;
- Comments and any other evidence as may be necessary (eg, photographs) from the Issuing Officer;
- Comments from the PINRC; and,
- A decision of the PINRC which will be one of two outcomes
i) Penalty to Stand;
ii) Penalty to be Withdrawn with a Caution or Warning issued where appropriate.

3. The PIN Review Committee shall only be responsible for the review of PIN's issued for parking offences. All other PIN's will be dealt with in accordance with guidelines established by the SDRO.

4. As soon as practicable after the receipt of an application to review a PIN (applications can be made in the form of a letter or E-mail), Council shall contact the SDRO and advise them of the appeal with a request that the maturity date of the offence be extended until the matter (case) is determined. The case shall then be placed on the Agenda for the next available PINRC meeting.

5. The PINRC shall adjudicate all cases on their individual merit in accordance with guidelines established by the SDRO. Discretion, commonsense, fairness and consistency will be the basis for all decisions made by the PINRC. The resultant effect on public attitude towards Council will always be borne in mind, as will Council's obligation to enforce applicable regulatory requirements in a manner that will serve to enhance health, safety and convenience and protect the community from damage or harm. Reference will always be made to the Infringement Notice, photographs, contemporaneous notes and any other evidence relevant to each case.Where considered necessary reference will be made to the guidelines, and any applicable Acts, Regulations, Legislation, or to any Council policies.

6. Each member of the PINRC must participate in the consideration of the representations in an impartial, professional and ethical manner. At all times they must comply with all laws relevant to the performance of their duties and all relevant Council policies.

7. All matters dealt with by the PINRC are to be referred to Council for its endorsement, and all reports to Council and recommendations of the PINRC are to be coordinated and submitted by the Chairperson of the PINRC. As soon as practicable after the endorsement of Council, the SDRO will be informed of the decision and for action to be taken as specified by the outcome.

8. All documents submitted to the PINRC, and the proceedings of the PINRC are to be appropriately recorded in Council's corporate records system (TRIM).

9. The composition of the PINRC shall be reviewed annually on the twelve (12) month anniversary of its commencement date.

SUMMARY
It is considered that the establishment of a PIN Review Committee would provide an effective and efficient governance tool that would enable Council to demonstrate to the community that it has a fair and consistent process in dealing with PIN reviews that not only provides a formal forum for appeals to be heard, but also reinforces Council's enforcement and compliance obligations in a positive manner. Accordingly, this report is submitted for Council's consideration.


RESOLUTION - CCL

THAT Council establishes a Penalty Infringement Review Committee (PINRC) to review representations in relation to the issue of infringement notices for car parking offences only.

THAT the Committee comprise six (6) representatives consisting of three (3) Council Officers whose positions are identified in this report and three (3) non-paid community representatives, one of whom is to be nominated by Member for Oatley Mark Coure MP, one to be nominated by Federal Member for Banks, Mr Daryl Melham MP, and one to be nominated by the Mayor, Deputy Mayor and General Manager. A staff member will be the chair and have a casting vote if necessary.

THAT the processes and procedures of the PIN Review Committee be undertaken as outlined in this report, with the exception that the words ‘The resultant effect on public attitude towards Council will always be borne in mind’ be removed from the report.

FURTHER THAT this be subject to a twelve month trial.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL243-11

QWN018-11 LEGAL EXPENSES 2010/11 AND PROCUREMENT PROCEDURES

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

09/1229

Reason for Report

For approval

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

This report responds to the question submitted by Councillor Wagstaff in regards to legal expenses incurred by Hurstville City Council in the 2010-2011 financial year.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAIL

Preceding the ordinary Council Meeting of 22 August 2011, Council received the following Question with Notice from Councillor Wagstaff:

Could a report please come to Council providing details (provider, nature of advice and fee paid) of all legal expenses paid to each legal provider during the 2010/11 financial year and an assurance that procurement procedures have been complied with in respect of each of these transactions?

The attached report provides a summary of each legal firm with whom Council incurred an expense during the 2010-2011 financial year, and the total amounts incurred.

With respect to details of each transaction, disclosure of such may reveal or indicate confidential legal information, or relate to private resident information and as such is not appropriate for a public report. Councillors are also reminded of the response to QWN011-11 Legal Expenses which was provided to Councillors on 25 May 2011. A review, replication and redaction of each transaction in order to ensure confidentiality would also require substantial resources, which are not currently available.

All invoices were approved under staff delegation and processed according to the procurement procedures.


RESOLUTION - CCL

THAT the information be received and noted.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX
Legal Expenses by Creditor.pdf


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL244-11

QWN019-11 COUNCILLORS' EXPENSES 2010/11 FINANCIAL YEAR

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

09/1229

Reason for Report

For approval

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Yes, within existing program budget

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

This report responds to the question submitted by Councillor Wagstaff in regards to Councillor Expenses in the 2010-2011 financial year.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAIL

Preceding the ordinary Council Meeting of 22 August 2011, Council received the following Question with Notice from Councillor Wagstaff:

Could a report come to Council showing the details of all councillors' expenses claimed in the 2010/11 financial year and an assurance from the internal auditor that Council's Civic Office Expenses Policy has been complied with?

The attached report provides a summary of Councillors' expenses claimed in the 2010-2011 financial year as per the requirements of the Annual Report.

Expense claims by Councillors were processed according to the requirements of the Civic Office Expenses Policy, which was reviewed and re-adopted on 27 July 2011. Council is advised that a review of expenses by Councillor was not an identified issue for inclusion in the Annual Audit Plan which was adopted by Council on 22 June 2011. A review by the Internal Auditor of every transaction is impractical given the resourcing constraints of internal audit.


RESOLUTION - CCL

THAT the information be received and noted.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX
Councillor Expenses.pdf


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL245-11

QWN020-11 COST OF COUNCILLORS WEEKEND WORKSHOP AT MERCURE RESORT HUNTER VALLEY GARDENS IN AUGUST 2011

Report Author/s

Manager Corporate Governance & Records, Mrs K Garske

File

11/983

Reason for Report

For information

Existing Policy?

No

New Policy Required?

No

Financial Implications

Nil

Previous Reports Referenced

No



EXECUTIVE SUMMARY

This report responds to the question submitted by Councillor Wagstaff in regards to the cost of the Weekend Workshop held in August 2011.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAIL

Preceding the ordinary Council Meeting of 22 August 2011, Council received the following Question with Notice from Councillor Wagstaff:

Could I please be advised the total cost of the Councillor Weekend Workshop at the Mercure Resort Hunter Valley Gardens in August 2011, showing details including but not limited to:

a) Friday 12 August

b) Saturday 13 Augustc) Sunday 14 Augustd) Hire of function room
e) Travel allowances
f) Incidentals on a per person basis

The attached report responds to each of these queries.


RESOLUTION - CCL

THAT the information be received and noted.
(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX
Councillor Weekend Workshop.pdf


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COUNCIL MEETING
Wednesday, 19th October 2011



CCL246-11

QWN022-11 SUSTAINABILITY HEALTH CHECK

Report Author/s

Manager Environmental Sustainability, Mr I Curtis

File

09/464

Reason for Report

For information

Existing Policy?

No

New Policy Required?

No

Financial Implications

Nil

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

This report provides a response to QWN022-11, Sustainability Health Check, which was submitted by Councillor Wagstaff prior to the Council meeting held on 28 September 2011.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAIL

Prior to the Council meeting held on 28 September 2011, Council received the following Question with Notice from Councillor Wagstaff:

Has Council completed its Sustainability Health Check? If so, when will Council be briefed of the outcomes?

In response to Councillor Wagstaff's question the following information is provided:

Council has not yet completed the Sustainability Health Check due to competing priorities within the Environmental Sustainability Section. In particular, since resolving to undertake the Health Check Council has been required to prepare a Sustainability Action Plan and Water Sensitive Urban Design (WSUD) Action Plan as a component of Council's participation in the NSW Government's Waste and Sustainability Incentive Payments (WaSIP) Program and the Lower Georges River Sustainability Initiative. Both documents, which have been endorsed by Council, provide a suite of actions that are focussed on improving the sustainability of the organisation and the local community. In this regard, these documents have a similar objective to the Sustainability Health Check, which is to improve the sustainability performance of the organisation.

With these documents now in place, the completion of the Sustainability Health Check is no longer considered to be a priority task. Moreover, while participating in the WaSIP Program Council will be required to report annually to the Office of Environment and Heritage (OEH) on its progress in implementing its adopted Sustainability Action Plan. As a result, a report will be presented to Council in mid 2012 detailing the implementation of the Sustainability Action Plan, while the completion of the Sustainability Health Check will be reconsidered during the 2012/13 period.


RESOLUTION - CCL

THAT the information be received and noted.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor N Liu)





APPENDIX


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Confidential
COUNCIL MEETING
Wednesday, 19th October 2011

CCL247-11QUOTATIONS FOR MOTOR VEHICLE
Report Author(s)Fleet Manager, Mr R Formica
FileSF11/383
Reason for ReportFor approval
Existing Policy?YesNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedNo



AUTHOR RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - COW

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Deputy Mayor, Councillor C Hindi / Seconded Councillor D Perry)





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Confidential
COUNCIL MEETING
Wednesday, 19th October 2011

CCL248-11PROPERTY MATTER - COVENANT OVER 321 FOREST ROAD, HURSTVILLE
Report Author(s)Commercial Property Manager, Mr G McDonald
File11/310
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, outside of existing budget
Previous Reports ReferencedYes



AUTHOR RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. Specifically, the matters to be dealt with pursuant to Section 10A (2) (d) contain commercial information of a confidential nature that would if disclosed reveal a trade secret.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - COW

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. Specifically, the matters to be dealt with pursuant to Section 10A (2) (d) contain commercial information of a confidential nature that would if disclosed reveal a trade secret.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Wong / Seconded Councillor A Istephan)





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Confidential
COUNCIL MEETING
Wednesday, 19th October 2011

CCL249-11TENDER FOR THE RECONSTRUCTION OF TURFED SPORTSFIELDS AT VARIOUS LOCATIONS
Report Author(s)Manager Engineering Services, Mrs M Whitehurst
File11/1418
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedYes



AUTHOR RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - COW

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Wong / Seconded Councillor A Istephan)





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Confidential
COUNCIL MEETING
Wednesday, 19th October 2011

CCL250-11TENDER FOR THE REPLACEMENT OF CHILDREN'S PLAYGROUNDS AT VARIOUS LOCATION
Report Author(s)Manager Engineering Services, Mrs M Whitehurst
File11/956
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedYes



AUTHOR RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - COW

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Wong / Seconded Councillor A Istephan)





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Confidential
COUNCIL MEETING
Wednesday, 19th October 2011

CCL251-11TENNIS COURT MANAGEMENT CONTRACT
Report Author(s)Manager Engineering Services, Mrs M Whitehurst
File11/1058
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, within existing program budget
Previous Reports ReferencedYes



AUTHOR RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - COW

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Wong / Seconded Councillor A Istephan)





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COUNCIL MEETING
Wednesday, 19th October 2011



CCL252-11

PROPERTY MATTER - LEASE OF GROUND LEVEL, 38 HUMPHREYS LANE, HURSTVILLE

Report Author/s

Manager Property Portfolio, Mr D Vedamuthu

File

07/1532

Reason for Report


Existing Policy?


New Policy Required?


Financial Implications


Previous Reports Referenced



AUTHOR RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - CCL

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matter dealt with in this report is to be considered in closed Council Meeting (Committee of the Whole) at which the press and public are excluded. In accordance with Section 10A (2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D, it is considered, that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it relates to a proposal where prior knowledge could confer unfair financial advantage on a person and prejudice Council’s ability to secure the optimum outcome for the community.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Wong / Seconded Councillor A Istephan)





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COUNCIL MEETING
Wednesday, 19th October 2011
Addendum


CCL253A-11

MINUTES: TRAFFIC ADVISORY COMMITTEE - 06/10/2011

Report Author/s

Manager Engineering Services, Ms M Whitehurst

File

09/345



EXECUTIVE SUMMARY

Members would be aware that due to a change in meeting schedules to accommodate the LGSA Conference there are no Standing Committees being held in October. The Minutes of the Traffic Committee Meeting held on 6 October 2011 would normally be referred to the Service Delivery Standing Committee for consideration and the next Service Delivery Committee Meeting is not scheduled until 16 November 2011. The Minutes of the Traffic Committee meeting have been published on Council's website since 13 October 2011 and due to the urgency of some items, the Minutes are now referred to Council for consideration.


AUTHOR RECOMMENDATION

THAT the Minutes of the Traffic Committee Meeting held on 6 October 2011 be considered.


REPORT DETAILS




RESOLUTION - CCL

THAT the Minutes of the Traffic Committee Meeting held on 6 October 2011 be adopted, with the exception of TAC132-11 Barratt Street, Hurstville - Request to Reduce the Length of the Bus Layover Area.

(Moved Councillor J Jacovou / Seconded Councillor A Istephan)





APPENDIX
TRAFFIC ADVISORY COMMITTEE

MINUTES OF MEETING

Thursday, 6th October 2011

The Meeting commenced at 1.00 pm.

PRESENT

Committee Members:

Councillor J Jacovou.
Director Service Delivery, Mr L O'Connor
Manager Infrastructure Planning, Mr O Wijayaratna
Member for Oatley, Mr M Coure MP representative,
Roads & Traffic Authority representative, Ms L Moran
Roads & Traffic Authority representative, Mr N Kocoski
NSW Police Service, Sergeant C Picker
NSW Police Service, Senior Constable Melinda Stewart
St George Cabs Co-operative Limited representative, Mr A Athanasiadis
Punchbowl Bus & Coach Company representative, Mr H Fraser
Veolia Transport NSW representative, Mr P Humphries
State Transit Authority representative, Mr P Whitney



APOLOGIES

Apologies for the inability to be present were tendered on behalf of Manager Engineering Services, Ms M Whitehurst, Senior Traffic Engineer, Ms S Selim, Member for Kogarah, Ms C Burton MP representative, Mr I Cutting. Traffic Engineering Officer, Ms A Kavanagh.

RECOMMENDED THAT apologies be accepted and leave of absence granted.


DISCLOSURES OF INTEREST

Councillor Jacovou declared an interest in a matter before the Committee for item TAC147/11.



MINUTES OF PREVIOUS MEETING

The minutes of the previous meeting held on 1 September 2011 were confirmed as a correct record.

ITEMS

TAC130-11 KINGS PLACE, BEVERLY HILLS - ROAD SAFETY CONCERNS AT STONEY CREEK ROAD (10/398)
Committee's Recommendation

THAT the existing No Stopping restriction on the western side of Kings Place at Stoney Creek Road, Beverly Hills be extended by 5-metres.

FURTHER THAT that Council’s Parking Compliance Officers be advised of Council's decision.

TAC131-11 11 MASHMAN AVENUE AND 7 COLVIN AVENUE, KINGSGROVE – REVISED CONSTRUCTION MANAGEMENT PLAN (10/DA-461:6)
Committee's Recommendation

THAT the revised Construction Traffic Management Plan for the proposed development at the Mashman Site (11 Mashman Avenue and 7 Colvin Avenue) in Kingsgrove be approved.

THAT the existing one hour period parking zone along the southern side of Paterson Avenue between Mashman Lane and Kingsgrove Road, Kingsgrove be removed and replaced with a No Parking restriction.

THAT 10m statutory No Stopping zones followed by 15m long No Parking zones be installed on both sides of Mashman Avenue at the corner of Northcott Avenue, Kingsgrove. The proposed No Parking restriction be removed with the completion of construction works at Mashman Site.

THAT a dilapidation report for all the streets involved with the proposed truck routes be prepared by the applicant and submitted to Council before commencement of any works.

THAT cost of implementation of all construction traffic management measures including the installation parking restrictions be borne by the applicant.

FURTHER THAT that developer be advised of Council's decision.

TAC132-11 BARRATT STREET, HURSTVILLE – REQUEST TO REDUCE THE LENGTH OF THE BUS LAYOVER AREA (11/793)
Committee's Recommendation

THAT Council's proposal to reduce the existing Bus Zone on the eastern side of Barratt Street, Hurstville for short-term bus layovers to 18 meters to accommodate only one bus to provide additional half an hour parking adjoining the Bus Zone be denied.

TAC133-11 BOORARA AVENUE, OATLEY – REQUEST TO EXTEND THE EXISTING PARKING RESTRICTIONS AT MIMOSA STREET, OATLEY (11/1463)
Committee's Recommendation

THAT a 25-metre No Parking restriction be installed on the western side of Boorara Avenue, Oatley at the bend outside property 2 to 2A Boorara Avenue, Oatley.

THAT the residents of 2 and 2A Boorara Avenue, Oatley be consulted before the installation of this parking restriction.

FURTHER THAT that the resident who made representation to Council be advised of Council's decision.

TAC134-11 CAMBRIDGE STREET, PENSHURST – ROAD SAFETY AT THE AQUATIC CENTRE CARPARK EXIT (10/2162)
Committee's Recommendation

THAT one of the 90 degree angle parking spaces to the right of the exit driveway of the Hurstville Aquatic Centre Carpark in Cambridge Street, Penshurst be replaced with a painted kerb blister.

THAT a GIVE WAY sign and GIVE WAY line markings be installed in the exit driveway of the Hurstville Aquatic Centre Carpark at Cambridge Street, Penshurst

THAT the above painted kerb blister in Cambridge Street be replaced with a landscape kerb blister in the future subject to availability of funding.

FURTHER THAT that resident be advised of Council's decision.

TAC135-11 FOREST ROAD, HURSTVILLE - ROAD CLOSURE FOR CHINESE NEW YEAR ON STREET FESTIVAL 21ST JANUARY 2012 (10/1642)


Committee's Recommendation

THAT the proposed temporary closure of Forest Road between Queens Road and Treacy Street, Hurstville from midnight Friday, the 20 January 2012 to 8:00pm Saturday, the 21 January 2012 to facilitate the 2012 Hurstville Chinese New Year’s Street Festival be approved subject to RTA and Police consent.

THAT a "No Right Turn - Buses Excepted' restriction be imposed, for eastbound vehicles on Queens Road turning right into Dora Street between the hours of 9am and 4pm, on Saturday, 21 January 2012 subject to the RTA and Police consent.

THAT Council engage a traffic control contractor to prepare a Traffic Management Plan for the proposed closure of Forest Road and the "No Right Turn - Buses Excepted' restriction for eastbound vehicles on Queens Road at Dora Street and submit to the RTA, Police and Council for approval.

THAT emergency services, bus operators, St George Cabs be notified if the proposed closure of Forest Road for the 2012 Hurstville Chinese New Year’s Street Festival.

FURTHER THAT all business owners along Forest Road be notified if the proposed closure of Forest Road for the 2012 Hurstville Chinese New Year’s Street Festival.


TAC136-11 KINGSGROVE ROAD, KINGSGROVE – REQUEST FOR A RIGHT TURN RESTRICTION AT PATTERSON AVENUE AND MASHMAN AVENUE (11/730)
Committee's Recommendation

THAT the requested right turn restrictions from Kingsgrove Road into Mashman Avenue and Patterson Avenue, Kingsgrove and possible AM and PM peak period parking restriction along Kingsgrove Road be considered as a part of the overall Traffic Management Plan for the Mashman Site Development.

FURTHER THAT that the business owner be advised of Council's decision

TAC137-11 LITTLETON STREET, RIVERWOOD- REQUEST TO BLOCK THREE CAR PARKING SPACES FOR THE 2011 REMEMBRANCE DAY SERVICE (11/84)
Committee's Recommendation

THAT the Riverwood Sub-Branch of Australian Legion of Ex-Servicemen & Women's request to temporarily reserve three (3) car parking spaces in Littleton Street, Riverwood outside the Riverwood Legion & Community Club for the Remembrance Day Service on Friday, the 11 November, 2011 be approved.

THAT the standard fees and charges as per Council’s 2011-2012 Schedule of Fees & Charges be waived for the proposed occupation of Littleton Street, Riverwood on Friday, the 11th November, 2010.

FURTHER THAT Mr. Alex Watling, Secretary of Australian Legion of Ex-Serviceman & Women Riverwood Sub-Branch be notified of Council’s decision.

TAC138-11 MARTIN PLACE, MORTDALE- REQUEST FOR A "NO PARKING" RESTRICTION ACROSS THE DRIVEWAY OF MORTDALE POST OFFICE (04/690)
Committee's Recommendation

THAT a "No Parking" restriction be installed over the Post Office driveway and the adjoining driveway of the multi-unit development in Martin Place, Mortdale.

FURTHER THAT the Council Enforcement Officers be advised of Council's decision.

TAC139-11 MORGAN AND MARGARET STREET, KINGSGROVE - ROAD SAFETY CONCERNS (10/757)
Committee's Recommendation

THAT the request to close Morgan Street (westbound) at Moya Crescent, Kingsgrove be denied.

FURTHER THAT the resident be advised of Council’s decision.

TAC140-11 MOYA CRESCENT, KINGSGROVE - REQUEST FOR A NO PARKING RESTRICTION AT THE CUL-DE-SAC (11/1633)
Committee's Recommendation

THAT a "No Parking" restriction be installed around the cul-de-sac turning area in Moya Crescent, Kingsgrove.

FURTHER THAT the resident be advised of Council's decision.

TAC141-11 PERCIVAL STREET, PENSHURST – REQUEST TO REMOVE THE EXISTING PARKING RESTRICTIONS (09/767)
Committee's Recommendation

THAT the existing kerb blister at the pedestrian crossing in Percival Street at Penshurst Street, Penshurst be changed to a footpath extension to comply with RTA Technical Directions for reducing parking restrictions at pedestrian facilities.

FURTHER THAT that Wesley Uniting Church in Penshurst be advised of Council's decision.

TAC142-11 TATE PLACE, LUGARNO- REQUEST TO CHANGE NO STOPPING RESTRICTION TO A NO PARKING RESTRICTION (10/398)


Committee's Recommendation

THAT the existing "No Stopping" zone in Forest Road at Tate Place, Lugarno be changed to a Bus Zone.

THAT A 10-metre statutory No Stopping zone be installed after the proposed Bus Zone in Forest Road at Tate Place Lugarno

FURTHER THAT Punchbowl Bus Company be advised of Council's decision.

TAC143-11 THE AVENUE, HURSTVILLE - REQUEST FOR DELINEATION (08/2191)
Committee's Recommendation

THAT a no parking restriction be installed across the driveways of 51 and 55 The Avenue, Hurstville.

FURTHER THAT the resident be advised of Council's decision.

TAC144-11 UNNAMED LANE, BEVERLY HILLS - REQUEST FOR PARKING BEHIND BEVERLY HILLS CINEMA (D11/71086)
Committee's Recommendation

THAT the request to remove the existing parking restrictions at the two car parking spaces in the unnamed lane at the rear of Beverly Hills Cinema be denied.

THAT the subject two spaces be hatched and marked as "No Parking".

FURTHER THAT the Manager of Beverly Hills Cinema by notified of Council's decision.

TAC145-11 WEBB STREET, RIVERWOOD - REQUEST TO REMOVE PARKING (09/2210)
Committee's Recommendation

THAT the request to install "No Parking" along the southern side of Webb Street, Riverwood be denied.

THAT delineation lines be installed at the driveways in Webb Street, Riverwood subject to the consent of individual property owners.

FURTHER THAT the resident be advised of Council's decision.

TAC146-11 YARRAN ROAD, OATLEY – REQUEST TO EXTEND THE EXISTING PARKING RESTRICTIONS (11/1357)
Committee's Recommendation

THAT the existing No Stopping restriction on the eastern side of Yarran Street, Oatley be extended 25 metres north.

FURTHER THAT that the resident be advised of Council's decision.

TAC147-11 FOREST ROAD, HURSTVILLE- ROAD SAFETY CONCERNS, PARKING AROUND BEND APPROACHING LUGARNO SEAFOOD RESTAURANT (10/1461)
Committee's Recommendation

THAT the report by the Traffic Engineering Officer be received and noted.

FURTHER THAT the resident be informed of Council's decision

TAC148-11 FOREST ROAD, HURSTVILLE – REQUEST TO INSTALL A MAIL ZONE (10/398)
Committee's Recommendation

THAT Australia Post be requested to relocate the existing street Posting Box in Forest Road near Diment way to a location on the southern side of Forest Road near the "No Parking - Police vehicles excepted zone".


TAC149-11 HURSTVILLE PUBLIC SCHOOL - ROAD SAFETY CONCERNS (10/849)
Committee's Recommendation

THAT Council’s Parking Compliance Officers be requested to regularly police Orange Street, Hurstville to enforce illegal parking behaviours of drivers.

THAT comprehensive traffic surveys be conducted in Orange Lane and Orange Street, Hurstville to establish the current traffic situation.

THAT a pedestrian survey be conducted in Orange Street, Hurstville at the corner of Orange Lane to examine whether the required warrants can be met to establish a pedestrian crossing at this location.

THAT investigations into the request to ban left turn movements from Orange Lane into Wright Street be differed until the RTA makes its decision on the appointment of a School Crossing Supervisor at this location.

FURTHER THAT Council Liu and the Principal of Hurstville Public School be advised of Council's decision.

TAC150A-11 BRIDGE STREET, PENSHURST- ROAD CLOSURE FOR PENSHURST RSL SUB-BRANCH REMEMBRANCE DAY SERVICE (06/1294)
Committee's Recommendation

THAT the Penshurst RSL Club's request to temporarily close Bridge Street and Connelly Street, Penshurst from 10:15 am to 11:45 am on Friday, the 11th of November, 2011 be approved.

THAT a Traffic Management Plan (TMP) be submitted to Council, RTA and Police for approval at least ten (10) days before the proposed road closure.

THAT the standard fees and charges as per Council's 2011-2012 Schedule of Fees & Charges be waived for the proposed closure of Bridge and Connelly Street, Penshurst on Friday, the 11th November 2011.

FURTHER THAT Ms Margaret Smith, General Manager of Penshurst RSL Club be notified of Council's decision

TAC151A-11 MACQUARIE PLACE, MORTDALE - PROPOSED ROAD CLOSURE BETWEEN MORTS ROAD AND THE STRAND
(11/84)


Committee's Recommendation

THAT the request to hold the Mortdale Community Fair in Macquarie Place, between Morts Road and The Strand, Mortdale on Saturday the 17th December 2011 between 7:00am and 4:00pm to hold a Mortdale Community Christmas Fair be approved pursuant to sections 139A and 144 of the Roads Act (1993).

THAT the request for the temporary closure of Macquarie Place, between Morts Road and The Strand, Mortdale on Saturday the 17th December 2011 between 7:00am and 4:00pm to facilitate Mortdale Community Christmas Fair be approved subject to following conditions:
THAT the request to erect stalls and entertainment on Macquarie Place, between Morts Road and The Strand, Mortdale on Saturday the 17th December 2011 between 7:00am and 4:00pm be approved pursuant to section 144 of the Roads Act 1993.

THAT all temporary food stalls operating on the day of the event shall comply with Hurstville City Council policies on temporary food stalls.

THAT the RTA conditions of Approval be complied with.

THAT the standard fees for road closures as per Council’s Schedule of Fees & Charges be waived for the proposed closure of Macquarie Place, between Morts Road and The Strand, Mortdale on Saturday the 17th December 2011 between 7:00am and 4:00pm to facilitate Mortdale Community Christmas Fair.

TAC152A-11 KING GEORGES ROAD - SPEED ZONE CHANGES
(09/929)
Committee's Recommendation

THAT the RTA advise in regard to the new speed zones on King Georges Road be received and noted

TAC153A-11 CROFTS AVENUE, HURSTVILLE – REQUEST TO RELOCATE THE BUS ZONE TO PROVIDE A LOADING ZONE (09/216)


Committee's Recommendation

THAT this matter be investigated in consultation with the Bus Companies to examine the possibility of providing a Loading Zone in Crofts Avenue, Hurstville.

TAC154A-11 FOREST ROAD, HURSTVILLE – REQUEST TO REDUCE THE LENGTH OF BUS ZONE TO PROVIDE A LOADING ZONE
(11/696)


Committee's Recommendation

THAT this matter be investigated in consultation with the Bus Companies to examine the possibility of providing a full-time or part-time Loading Zone near the Hurstville Bus Interchange in Forest Road, Hurstville.

TAC155A-11 SHENSTONE ROAD, RIVERWOOD - REQUEST FOR A ROAD CLOSURE TO HOLD POLICE OPEN DAY 22/10/11 (11/84)


Committee's Recommendation

THAT request from Hurstville Local Area Command to temporary close Shenstone Road, Riverwood between Belmore Road to just past the property line of Riverwood Police Station on Saturday the 29th of October 2011, between 10am and 2pm be approved provided that
THAT Council assists in providing barricades for the proposed road closure and preparation of a Traffic Management Plan for the event.

FURTHER THAT Hurstville Local Area Command be advised of Council's decision.




Print
COUNCIL MEETING
Wednesday, 19th October 2011




NOM011-11

ENVIRONMENTAL AUDIT OF THE PEAKHURST INDUSTRIAL AREA/ESTATE

Report Author(s)

Councillor A Wagstaff

File

10/950



EXECUTIVE SUMMARY

A Notice of Motion has been received requesting that in the next budget review Council receives a proposal for a program that would enable Council to undertake, complete and implement the findings of an environmental audit of the Peakhurst Industrial Estate/Area.


AUTHOR RECOMMENDATION

THAT in the next budget review Council receives a proposal for a program that would enable Council to undertake, complete and implement the findings of an environmental audit of the Peakhurst Industrial Estate/Area.


REPORT DETAILS

BACKGROUND
The Peakhurst Industrial Estate is an area of land comprising 630 hectares and 673 business premises are located within its boundaries. These businesses include motor vehicle repair and panel beating operations, waste transporters, manufacturers of building products, carpentry and joinery workshops, warehouses, and public utilities. All premises have the potential to pollute the catchment. Stormwater from the estate drains through the Hurstville Golf Course and into Lime Kiln Bay.

2003 Audit
A report (PPE072 – 03 ENVIRONMENTAL EDUCATION AUDIT PROGRAM OF THE PEAKHURST INDUSTRIAL AREA), which was presented to the Policy, Planning and Environment Committee in December 2003 (nearly 8 years ago), detailed the outcomes of the “Environmental Audit of Peakhurst Industrial Area and Impact of Land Use Operations on the Lower Georges River Catchment” project. This project was the last formal audit that was done of the LGA’s light industrial precincts and was funded by the former NSW Stormwater Trust. The project’s aim was to improve the environmental practices of businesses and to improve downstream water quality in Lime Kiln bay.

Due to the high number of businesses identified within the Peakhurst Industrial area (673), the program was redefined to concentrate on only high risk premises. Of the 196 high risk premises inspected, 125 industries were found to be non-compliant with the relevant legislation after the initial inspections were carried out.

The most common non-compliance issues were:


Initial awareness of their premises’ stormwater drainage system by business contacts showed no significant difference between low, medium or high awareness (Low 30%, Medium 38%, High 32%). When the follow up inspections were undertaken, awareness was again recorded and found to be (Low 3%, Medium 42%, and High 55%). This change in awareness indicates that the education program had a positive effect as business operators became more knowledgeable of their drainage system and how to manage it appropriately.

The project was successful in reducing non-compliance within the industrial area by 40%, which represents a 40% reduction in pollution entering the catchment. The lack of knowledge of relevant environmental legislation by business owners was identified as the key reason for environmental breaches within light industrial premises.

The report refers to the establishment of a premises data base to be used to inform future inspection/audit programs.

No auditing currently undertaken
Council’s Management Plans for the years 2008/12, 2009/13 and 2010/14 have all included the key action “Complete environmental audit of industrial estates" (over the subsequent 4 years). Recently it has been confirmed that the environmental audit has not been completed to date and Director Service Delivery advises “given current resource constraints, a formal industrial auditing program is not in place. Nevertheless, Council’s Compliance staff continues to monitor and respond to spills and other issues of non compliance within the light industrial precincts, as well as the entire LGA more generally.”

Further, Council's Management Plan 2011/15 does not even state that an environmental audit of the industrial estates is a key action anytime in the next four years.

Georges River Health Monitoring
The Autumn 2011 sampling campaign for the Community River Health Monitoring Program has been completed. This is the fourth sampling event conducted under current Australian Government funding. It is good to note that the grades for Lime Kiln Bay Estuary site have been C+, C-, C- and B+ which indicate that the condition at this site has ranged from fair to now good.

However, the grades for the Lime Kiln Bay Creek site have been E-, E- , F and F+ which indicate that the condition of fresh ecosystems in this sub catchment is poor. This may or may not be due to stormwater run off emanating from the Peakhurst Industrial Estate.

Golf Course stormwater harvesting project
Council has resolved to implement the stormwater harvesting scheme. This will intercept (most?) stormwater from the northern catchments including Peakhurst Light Industrial Estate, treat it and use the harvested water for golf course irrigation. It has been concluded that this will have water quality benefits in Lime Kiln Bay. The results of the water sampling and testing of stormwater running through the golf course undertaken earlier this year should inform the detailed design including treatment processes required however, will not necessarily determine the sources of any pollution detected.

Environmental Audit required
Although the Golf Course project is going ahead, it does not relieve Council of its responsibilities for ensuring compliance with environmental laws and adherence to best practice management by businesses in the LGA particularly the Peakhurst Industrial Estate.

Given that, during the 2003 audit it was found that there was a high turnover of businesses and/or their managers it is highly likely that in the last eight years the businesses have similarly changed even further to the extent that environmental management practices have deteriorated significantly.

It is suggested that an environmental audit:
• is now long overdue;
• would result in significant benefits to the environment and community; and
• may improve the design of the stormwater harvesting project and reduce the cost.

Council should finally proceed with this project which has been promised as a key action in every year since 2008/09.


RESOLUTION - CCL

THAT in the next budget review Council receives a proposal for a program that would enable Council to undertake, complete and implement the findings of an environmental audit of the Peakhurst Industrial Estate/Area.

(Moved Councillor A Wagstaff / Seconded Councillor B Giegerl, OAM)





APPENDIX


Print
COUNCIL MEETING
Wednesday, 19th October 2011


QWN026-11

ENVIRONMENTAL COMPLIANCE INSPECTIONS OF PEAKHURST INDUSTRIAL ESTATE

Author/s

Councillor A Wagstaff

File

10/950



COUNCILLOR QUESTION

Could a report please be submitted to Council with a list of those business premises in the Peakhurst Industrial Estate that have been inspected for environmental compliance (and non-compliance) since September 2008, providing details including but not limited to:



OFFICER RESPONSE




COUNCILLOR BACKGROUND

In response to my email regarding an environmental audit of the Peakhurst Industrial Estate, I was advised, “Given current resource constraints, a formal industrial auditing program is not in place. Nevertheless, Council’s Compliance staff continue to monitor and respond to spills and other issues of non compliance within the light industrial precincts, as well as the entire LGA more generally".


RESPONSE - CCL


(Moved Councillor A Wagstaff / Seconded Deputy Mayor, Councillor C Hindi)





APPENDIX