Print

FINANCE PROPERTY & PROJECTS COMMITTEE

NOTICE OF MEETING
Wednesday, 21st April 2010


15th April 2010


His Worship The Mayor and Councillors


I have by direction to inform you that a meeting of the Finance Property & Projects Committee of the Council will be held at the Civic Centre, Hurstville on Wednesday, 21st April 2010 at 7.00 pm for consideration of the business mentioned hereunder.



Victor G D Lampe
General Manager


BUSINESS

1. Apologies

2. Disclosures of Interest

3. Consideration of reports


COMMITTEE MEMBERSHIP

His Worship the Mayor, Councillor P Sansom (Chairperson)
Councillor J Jacovou
Councillor D Perry
Councillor A Wagstaff

The Quorum for the meeting is 3

Print
FINANCE PROPERTY & PROJECTS COMMITTEE

SUMMARY OF ITEMS
Wednesday, 21st April 2010

ITEMS


FIN021-10 DISCLOSURES OF INTEREST (09/1560)
(Report by Manager Governance, Mr B Cooke)


FIN022-10 CERTIFICATE OF CASH & INVESTMENTS AS AT 31 MARCH 2010 (D10/38356)
(Report by Financial Control & Risk Manager, May Chew)


FIN023-10 ICTC SOCIETY 2010 CONFERENCE & EXHIBITION (09/1246)
(Report by Manager Governance, Mr B Cooke)


FIN024-10 2010 FUTURE OF LOCAL GOVERNMENT SUMMIT (10/16)
(Report by Manager Governance, Mr B Cooke)


FIN025-10 ST GEORGE CHARITY GOLF DAY (09/93-2)
(Report by Manager Governance, Mr B Cooke)


Print
FINANCE PROPERTY & PROJECTS COMMITTEE
Wednesday, 21st April 2010


FIN021-10DISCLOSURES OF INTEREST
Report Author(s)Manager Governance, Mr B Cooke
File09/1560
Reason for ReportFor information
Existing Policy?NoNew Policy Required?No
Financial ImplicationsNil
Previous Reports ReferencedYes



EXECUTIVE SUMMARY

Section 450A of the Local Government Act 1993 requires Disclosure of Interest Returns lodged, to be tabled at the first meeting of the Council after the last day of lodgement. The returns for designated persons have been received and are tabled before this Council.


AUTHOR RECOMMENDATION

THAT the officer holding the position of Development Compliance Officer be a Designated Person under Section 441 of the Local Government Act 1993.

FURTHER THAT the Disclosure of Interest Returns lodged by the Designated Persons listed in the report be received and noted.


REPORT DETAILS

At its meeting on 27 June 2007 Council resolved that officers holding certain positions would be Designated Persons, as defined in Section 441 for the purpose of submitting Disclosure of Interest Returns under Section 449. Amendments have been made to the list at subsequent Council meetings, including most recently in Reports CCL157-08 (22 October 2008) and CCL214-08 (10 December 2008) and CCL091-09 (24 June 2009). It is now proposed to add the following new position to the list of previously approved Designated Persons:


The following completed returns for new staff occupying 'Designated Persons' positions, required within three (3) months of becoming a designated person under Section 449(1), have been lodged with Council:
The returns have been filed in the appropriate register, which is now tabled for the information of Council in accordance with the requirements of Section 450A of the Local Government Act 1993. The Register of Disclosure Interest Returns is available for inspection.


COMMITTEE RECOMMENDATION - FIN

THAT the officer holding the position of Development Compliance Officer be a Designated Person under Section 441 of the Local Government Act 1993.

FURTHER THAT the Disclosure of Interest Returns lodged by the Designated Persons listed in the report be received and noted.
(Moved Councillor C Hindi / Seconded Councillor A Wagstaff)



RESOLUTION - CCL

THAT the officer holding the position of Development Compliance Officer be a Designated Person under Section 441 of the Local Government Act 1993.

FURTHER THAT the Disclosure of Interest Returns lodged by the Designated Persons listed in the report be received and noted.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX


Print
FINANCE PROPERTY & PROJECTS COMMITTEE
Wednesday, 21st April 2010


FIN022-10CERTIFICATE OF CASH & INVESTMENTS AS AT 31 MARCH 2010
Report Author(s)Financial Control & Risk Manager, May Chew
FileD10/38356
Reason for ReportFor information
Existing Policy?YesNew Policy Required?No
Financial ImplicationsN/A
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

The Certificate of Cash & Investments as at 31 March 2010 is attached as an Appendix.


AUTHOR RECOMMENDATION

THAT the report be received and noted.


REPORT DETAILS

Total Funds of $33.1 million have increased by $400k in March. Net Unencumbered Investments have increased by $600k to $1.1 million as a result of a monthly operating surplus and new bin purchases from the Domestic Waste Reserve.

Actual interest earnings to date of $1.4 million is higher than budget. This is due to quarterly coupons continuing to be received from most structured investments based on their face values. We are also starting to see the benefit of increased official interest rates by the Reserve Bank.

The Book Value of GREEN Collateralised Debt Obligation has been reduced to nil, as its credit subordination is now all but exhausted.



COMMITTEE RECOMMENDATION - FIN

THAT the report be received and noted.

(Moved Councillor C Hindi / Seconded Councillor A Wagstaff)



RESOLUTION - CCL

THAT the report be received and noted.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX
Certificate of Cash and Investments March 10 Final Version.XLS


Print


FIN023-10 ICTC SOCIETY 2010 CONFERENCE & EXHIBITION
Report Author(s)Manager Governance, Mr B Cooke
File09/1246
Reason for ReportFor Council approval
Existing Policy?YesNew Policy Required?No
Financial ImplicationsFunds provided within existing approved budget
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

Council has received advice that the ICTC (International Cities, Towns & Communities) Society 2010 Conference and Exhibition will be held at Coffs Harbour, New South Wales, from 12-15 October 2010.


AUTHOR RECOMMENDATION

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the conference, and that registration fees, other expenses and sustenance allowances be met by Council.


REPORT DETAIL

Conference Details

Council has received advice that the ICTC (International Cities, Towns & Communities) Society 2010 Conference and Exhibition will be held at the Opal Cove Convention Centre, Coffs Harbour, New South Wales, from 12-15 October 2010. Coffs Harbour City Council is supporting the event.

The theme of the conference is Interdependence - Web of Relationships Internationally and Locally. Details of the conference are available in the attached brochure.

The Society

The Society's published aims are:


Attendance arrangements

Councillor attendance at conferences is outlined in the Civic Office Expenses Policy and a budget is provided in the Delegates Expenses program.

Councillors that are attending the conference are requested to contact Julie Attard, Executive Assistant to the General Manager before 15 July 2010 so that 'early-bird' registration and other arrangements can be made.


COMMITTEE RECOMMENDATION - FIN

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the conference, and that registration fees, other expenses and sustenance allowances be met by Council.
(Moved Councillor C Hindi / Seconded Councillor A Wagstaff)



RESOLUTION - CCL

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the conference, and that registration fees, other expenses and sustenance allowances be met by Council.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX
ICTC Conference brochure.pdf


Print


FIN024-10 2010 FUTURE OF LOCAL GOVERNMENT SUMMIT
Report Author(s)Manager Governance, Mr B Cooke
File10/16
Reason for ReportFor approval
Existing Policy?YesNew Policy Required?No
Financial ImplicationsFunds provided within existing approved budget
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

Council has received advice that the 2010 Future of Local Government Summit is to be held in Melbourne from 23 to 24 June 2010. The theme of the conference is 'the opportunity for leadership in a re-localised future'.


AUTHOR RECOMMENDATION

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the 2010 Future of Local Government Summit, and that registration fees, other expenses and sustenance allowances be met by Council.


REPORT DETAIL

Conference Details

Council has received advice that the 2010 Future of Local Government Summit is to be held in Melbourne from 23 to 24 June 2010.

The theme of the conference is 'the opportunity for leadership in a re-localised future'. In particular the following issues may be relevant to Councillors:


Details can be found at www.mav.asn.au/folg2010

Attendance arrangements

Councillor attendance at conferences is outlined in the Civic Office Expenses Policy and a budget is provided in the Delegates Expenses program.

Councillors that are attending the conference are requested to contact Julie Attard, Executive Assistant to the General Manager, by 30 May 2010 so that registration and other arrangements can be made.


COMMITTEE RECOMMENDATION - FIN

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the 2010 Future of Local Government Summit, and that registration fees, other expenses and sustenance allowances be met by Council.
(Moved Councillor C Hindi / Seconded Councillor A Wagstaff)



RESOLUTION - CCL

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the 2010 Future of Local Government Summit, and that registration fees, other expenses and sustenance allowances be met by Council.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX


Print
FINANCE PROPERTY & PROJECTS COMMITTEE
Wednesday, 21st April 2010


FIN025-10ST GEORGE CHARITY GOLF DAY
Report Author(s)Manager Governance, Mr B Cooke
File09/93-2
Reason for ReportFor consideration
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes, from existing budget
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

Council has received a request to sponsor the St George Charity Golf Day and Celebrity Luncheon on 14 May 2010 at Beverly Park Golf Club in support of The St George Children with Disabilities Fund.


AUTHOR RECOMMENDATION

THAT Council declines sponsorship to the extent of $500, the St George Charity Golf Day and Celebrity Luncheon on 14 May 2010 at Beverly Park Golf Club in support of The St George Children with Disabilities Fund.


REPORT DETAILS

Council has received a request to sponsor a table of 6 for $500 at the St George Charity Golf Day and Celebrity Luncheon on 14 May 2010 at Beverly Park Golf Club in support of The St George Children with Disabilities Fund.


The St George Children with Disabilities Fund was formed in 2005 to assist children with multiple disabilities in the St George and Sutherland areas. Officers are unaware of the activities of this organisation in the Hurstville LGA.

Council has not supported this organisation in the past.

At the time of writing this report, the status of the relevant budgets is:

There may be other requests for donations and sponsorship considered by Council at the April meeting.


COMMITTEE RECOMMENDATION - FIN

THAT Council approves sponsorship, to the extent of $500, to the St George Charity Golf Day and Celebrity Luncheon on 14 May 2010 at Beverly Park Golf Club in support of The St George Children with Disabilities Fund.
(Moved Councillor C Hindi / Seconded Councillor C Wong)



RESOLUTION - CCL

THAT Council approves sponsorship, to the extent of $500, to the St George Charity Golf Day and Celebrity Luncheon on 14 May 2010 at Beverly Park Golf Club in support of The St George Children with Disabilities Fund.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX