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COUNCIL MEETING

NOTICE OF MEETING
Wednesday, 28th April 2010


22 April 2010


His Worship The Mayor and Councillors

I have by direction to inform you that a meeting of the Council Meeting of the Council will be held at the Civic Centre, Hurstville on Wednesday, 28th April 2010 at 7.00 pm for consideration of the business mentioned hereunder.

Victor G D Lampe
General Manager


BUSINESS

1. The National Anthem
2. Opening Prayer - The Reverend Frank Langford, Riverside Christian Church
3. Acknowledgement of traditional custodians
4. Apologies
5. Mayoral Minute
6. Matters of Privilege
- Condolences
- Other
7. Disclosures of Interest
8. Minutes of previous meetings
9. Council Reports
10. Notices of Motion
11. Questions With Notice
12. Committee of the Whole (Closed Council Meeting)
13. Consideration of Committee of the Whole Recommendations

The Quorum for the meeting is 7

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COUNCIL MEETING

SUMMARY OF ITEMS
Wednesday, 28th April 2010

ITEMS


CCL062-10 MINUTES: COUNCIL MEETING - 24/03/2010 (09/1229)

CCL063-10 MINUTES: EXTRAORDINARY COUNCIL MEETING - 07/04/2010 (09/1229)

CCL064-10 MINUTES: FINANCE PROPERTY & PROJECTS COMMITTEE - 21/04/2010 (09/1213)

CCL065-10 MINUTES: POLICY PLANNING ENVIRONMENT & MASTER PLAN IMPLEMENTATION COMMITTEE - 21/04/2010 (09/1216)

CCL066-10 MINUTES: SERVICE DELIVERY CHILD CARE POLICY & SENIOR CITIZENS POLICY COMMITTEE - 21/04/2010 (09/1215)

CCL067-10 RETURN OF THANKS (09/151)

CCL068-10 QUESTIONS WITHOUT NOTICE (08/180)

CCL069-10 CODE OF MEETING PRACTICE REVIEW (10/246)

CCL070-10 PROPOSED AUDIT COMMITTEE (09/2339)

CCL071-10 ST GEORGE LOCAL BUSINESS AWARDS (07/876)

CCL072-10 REQUEST TO SPONSOR TVBA 2010 INTERNATIONAL CHINESE NEW TALENT SINGING CHAMPIONSHIP (SYDNEY REGION) (10/358)

CCL073-10 REQUEST TO MEET CHINESE DELEGATION FROM COMMONWEALTH BANK OF AUSTRALIA (10/337)

CCL074-10 COUNCIL DELEGATION VISIT TO SISTER CITY IN CHANGZHOU (SF09/366)

CCL075-10 2010 NATIONAL ASSEMBLY OF LOCAL GOVERNMENT (10/652)

CCL076-10 AUSTRALIAN COUNCIL OF LOCAL GOVERNMENT (10/78)

CCL077-10 MORTDALE COMMUNITY SERVICE INC REQUEST PERMISSION TO USE NICOL MURRAY RESERVE (10/42)

CCL078-10 LOWER GEORGES RIVER SUSTAINABILITY INITIATIVE DRAFT BUSINESS PLAN (09/240)

CCL079-10 ASSURANCE OF CHILDREN'S SERVICES COMPLIANCE (10/184)

CCL080-10 PROPERTY MATTER - EXERCISE OF LEASE OPTION WITHIN HURSTVILLE HOUSE (08/862)

CCL081-10 PROBITY ADVICE - CITY CENTRE LEP, DCP, MASTERPLAN REVIEW PROJECT (08/1087-1)

CCL082-10 PROPERTY STATUS REPORT (03/01037-1)

NOM008-10 NOTICE OF MOTION - QUARTERLY FINANCIAL HEALTH CHECKS (10/950)

NOM009-10 NOTICE OF MOTION - POLE DEPOT PARK (10/965)
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COUNCIL MEETING
Wednesday, 28th April 2010


CCL063-10

MINUTES: EXTRAORDINARY COUNCIL MEETING - 07/04/2010

Report Author/s

Manager Governance, Mr B Cooke

File

09/1229



EXECUTIVE SUMMARY




AUTHOR RECOMMENDATION

THAT the Minutes of the Extraordinary Council meeting held on 7th April 2010 be adopted.


REPORT DETAILS

The Meeting commenced at 7.03 p.m.

PRESENT

Council Members

His Worship the Mayor Councillor P Sansom
Councillor V Badalati
Councillor B Giegerl, OAM
Councillor C Hindi
Councillor A Istephan
Councillor J Jacovou
Councillor N Liu
Councillor S McMahon
Councillor D Perry
Councillor W Pickering
Councillor A Wagstaff
Councillor C Wong

Council Staff

General Manager, Mr. V Lampe
Director Administration, Mr J Tripp
Acting Director Service Delivery, Ms M Whitehurst
Director Planning & Development, Mr B Daintry
Chief Finance Officer, Mrs K Foldi
Manager Corporate Planning, Mr E Mishra
Commercial Property Manager, Mr G McDonald
Manager Public Relations & Events, Ms T Abraham
Office Team Leader, Ms Lorraine Stephens


APOLOGIES

There were no apologies to record.


DISCLOSURES OF INTEREST

There were no disclosures of interest to record.

Minute No. 111
PROCEDURAL MOTION:

RESOLVED THAT the Committee of the Whole item, COW020-10 Hurstville Bus Interchange Funding be discussed after the Open Council items.

(Moved Councillor S McMahon / Seconded Councillor C Hindi)

ITEMS

Minute No. 112
ECM004-10 HURSTVILLE BUS INTERCHANGE FUNDING (06/1322-3)
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to commercial financial information and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
(Moved Councillor C Wong / Seconded Councillor D Perry)


Minute No. 113
ECM005-10 PROPERTY MATTER - LAND CLASSIFICATION OF 320 FOREST ROAD, HURSTVILLE (C08/16)
RESOLVED THAT Council publicly notify its intention to classify the land at 320 Forest Road, Hurstville as Operational Land, with the text of the notification as noted in the body of the report.
(Moved Councillor S McMahon / Seconded Councillor C Wong)
It was noted that the decision was unanimous.


Minute No. 114
ECM006-10 DRAFT MANAGEMENT PLAN 2010-2014 (09/1305)
RESOLVED THAT Council approve the public exhibition of the Draft Management Plan 2010-2014 and the Draft Schedule of Fees & Charges 2010-2011 for a period of 30 days between 13 April and 12 May 2010. The Draft Management Plan 2010-2014 and the Draft Schedule of Fees & Charges 2010-2011 is exclusive of any drainage levy. .

THAT Council endorse the Director Administration to make minor modifications to any numerical, typographical, interpretation and/or formatting adjustments, if required, in the finalisation of the Draft Management Plan and Draft Schedule of Fees & Charges.

FURTHER, THAT following the exhibition period, a further report be presented to the Council Meeting to be held on 26 May 2010, advising of any submissions received relating to the Draft Management Plan 2010-2014 and/or Draft Schedule of Fees & Charges 2010-2011.


(Moved Councillor S McMahon / Seconded Councillor C Hindi)

Councillor A Wagstaff tabled the following document:
It was noted that Councillor A Wagstaff voted against the motion.

It was noted that Councillor C Hindi left the Chamber at 7.20pm, returning at 7.22pm, and also at 7.33pm, returning at 7.34pm, during discussion of this item.


COMMITTEE OF THE WHOLE (CLOSED COUNCIL)

As required under the provisions of Council's Code of Meeting Practice, before putting the motion below to the meeting, the Mayor requested those members of the public present to indicate whether they wished to make representations to the meeting, before it was closed to the public, as to whether that part of the meeting dealing with any or all of the above matters should or should not be closed. As no representations were received from members of the public, the Mayor put the motion.

Minute No. 115
RESOLVED THAT Council now resolve inself into a Committee of the Whole (Closed Council) and in accordance with Section 10A of the Local Government Act, 1993, Council Staff (other than members of the Executive, the Minute Secretary and others at the invitation of the Chairperson) and members of the Press and the public be excluded from the Council Chamber during consideration of the items referred to Committee of the Whole.

FURTHER THAT in accordance with the relevant provisions of the Act, the reports, correspondence and other relevant documentation associated with these matters be withheld from the Press and the public.
(Moved Councillor C Wong / Seconded Councillor D Perry)

Open Committee of the Whole: 7.40 pm

It was noted that Councillor W Pickering left the Chamber at 7.40 pm.

Minute No. 116
COW020-10 HURSTVILLE BUS INTERCHANGE FUNDING (06/1322-3)
RESOLVED THAT the recommendations within the report be adopted.

FURTHER THAT these recommendations be reflected in the Draft Management Plan 2010-2014 to be put on public exhibition.
(Moved Councillor S McMahon / Seconded Councillor C Hindi )

It was noted that Councillor A Wagstaff voted against the motion.

It was noted that Councillor W Pickering was absent during discussion and voting on this item.


Minute No. 117
RESOLVED THAT the Committee of the Whole revert to Open Council.
(Moved Councillor C Hindi / Seconded Councillor D Perry)

It was noted that Councillor W Pickering returned to the Chamber at 7.47pm.

Close Committee of the Whole: 7.47 pm.

OPEN COUNCIL

Minute No. 118
RESOLVED THAT the Report of the Committee of the Whole as detailed be received and that the recommendations be adopted.
(Moved Councillor S McMahon / Seconded Councillor W Pickering)


The meeting finished at 7.48 pm.



____________________________________
Chairperson



RESOLUTION - CCL

THAT the Minutes of the Extraordinary Council meeting held on 7th April 2010 be adopted.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX


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COUNCIL MEETING
Wednesday, 28th April 2010


CCL067-10

RETURN OF THANKS

Report Author/s

Manager Governance, Mr B Cooke

File

09/151



EXECUTIVE SUMMARY

For the information of Members.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAILS

For the information of Councillors, it is advised that Return of Thanks have been received from the following:



RESOLUTION - CCL

THAT the information be received and noted.
(Moved Councillor C Hindi / Seconded Councillor W Pickering)





APPENDIX


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COUNCIL MEETING
Wednesday, 28th April 2010


CCL068-10

QUESTIONS WITHOUT NOTICE

Report Author/s

Manager Governance, Mr B Cooke

File

08/180



EXECUTIVE SUMMARY

To update Members on the status of Questions Without Notice raised at previous Council meetings.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAILS

The Outstanding Questions Without Notice report is now submitted as an appendix for the information of Members.


RESOLUTION - CCL

THAT the information be received and noted.

(Moved Councillor C Hindi / Seconded Councillor S McMahon)





APPENDIX
Questions Without Notice 28 April 2010.doc


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COUNCIL MEETING
Wednesday, 28th April 2010



CCL069-10

CODE OF MEETING PRACTICE REVIEW

Report Author/s

Manager Governance, Mr B Cooke

File

10/246

Reason for Report

Adoption for advertising of proposed amendments

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Nil

Previous Reports Referenced

No



EXECUTIVE SUMMARY

A general review of Council’s Code of Meeting Practice was last held in 2006 (FIN158-06, 17 May 2006).

Following the general election in 2008 the Code of Meeting Practice has been amended twice in response to either amendments in legislation or an update to the Meeting Practice Note 16 issued by the Division of Local Government (DLG) in August 2009.


AUTHOR RECOMMENDATION

THAT the draft Code of Meeting Practice as submitted with amendments from the meeting be exhibited for a period of 28 days and for receipt of public submissions for a period of 42 days.

FURTHER THAT following the close of public submissions a further report be submitted to Council for consideration.


REPORT DETAIL

A general review of Council’s Code of Meeting Practice was last held in 2006 (FIN158-06, 17 May 2006).

Following the general election in 2008 the Code of Meeting Practice has been amended twice in response to either amendments in legislation or an update to the Meeting Practice Note 16 issued by the Division of Local Government (DLG) in August 2009.

There is no requirement within the Act as to how often the Code must be reviewed, but it is considered that it should be reviewed at least every 4 years following a general election of the Council and on an 'as needs' basis.

The relevant sections of the Local Government Act are reproduced below:

360 Conduct of meetings of councils and committees

As previously noted above, the DLG issued an update to its Meetings Practice Note No16 in August 2009 and a copy is attached. Also attached is the DLG Circular 09-32 dated 31 August 2009 advising of the updated Meeting Practice Note.

Following a review of the Practice Note it is recommended that some further enhancements be made to Council’s Code of Meeting Practice. These amendments have been included in the current Code of Meeting Practice with suggested amendments as follows:-

Red = Insert
Text = Delete
Italics = Notes for this document only

Conclusion

The provisions of Section 361 of the Act require councils to place a draft amended Code of Meeting Practice on public exhibition for a period of not less than 28 days, with submissions being received up to 42 days after the date on which the document is placed on exhibition.

Accordingly the proposed draft Code of Meeting Practice is attached and submitted for Council's consideration, and subject to any amendments, it should now be advertised in accordance with the Act.


RESOLUTION - CCL

THAT the draft Code of Meeting Practice as submitted with amendments from the meeting be exhibited for a period of 28 days and for receipt of public submissions for a period of 42 days.

FURTHER THAT following the close of public submissions a further report be submitted to Council for consideration.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX
DLG Meeting Practice Note 16 - August 2009.pdf DLG Circular 09-32 Meeting Practice Note.pdf Amended Code of Meeting Practice April Council Meeting.pdf


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COUNCIL MEETING
Wednesday, 28th April 2010



CCL070-10

PROPOSED AUDIT COMMITTEE

Report Author/s

Internal Auditor / Ombudsman, Mr W Park

File

09/2339

Reason for Report

For adoption and approval to advertise for External representation on Committee

Existing Policy?

No

New Policy Required?

No

Financial Implications

Funds provided in annual budget to cover fees etc

Previous Reports Referenced

No



EXECUTIVE SUMMARY

By Circular 08-64 dated 14 October 2008, the then Department of Local Government (DLG) issued Internal Audit Guidelines for Councils and County Councils. A copy of the Circular and Guidelines are attached. A further Circular 09-03 dated 4 February 2009 is also attached.

The need for Internal Audit has been highlighted through the Department’s “Better Practice Programs”. The Department found that although Councils were embracing the need for Internal Audit and Risk Management functions, there was still an opportunity for improvement hence the development of the Guidelines to assist Councils in this area.

The establishment of an Audit Committee at Hurstville is supported as it will further strengthen our governance function and provide for greater accountability and internal control. The Committee will monitor and provide guidance to improve Council’s processes, procedures and internal controls and to assist with the strategic management of risks.


AUTHOR RECOMMENDATION

THAT Council approves the establishment of an Audit Committee and endorses the recommendations outlined in the report.


REPORT DETAIL


By Circular 08-64 dated 14 October 2008, the then Department of Local Government (DLG) issued Internal Audit Guidelines for Councils and County Councils. A copy of the Circular and Guidelines are attached. A further Circular 09-03 dated 4 February 2009 is also attached.

The need for Internal Audit has been highlighted through the Department’s “Better Practice Programs”. The Department found that although Councils were embracing the need for Internal Audit and Risk Management functions, there was still an opportunity for improvement hence the development of the Guidelines to assist Councils in this area.

The Director General in his forward to the Guidelines said:-Under S23A of the Local Government Act (LGA) Councils are required to take into consideration any Guidelines issued by the DLG before exercising any of its functions.

Members would be aware that Council has been proactive in its internal audit function by actually implementing an Internal Audit Committee in July 2008 prior to the release of the DLG’s Guidelines for Audit Committees in October 2008. This Committee was formed to look at prioritising internal audits and to identify risk management issues facing Council in its operations.

The Committee has since been renamed the Governance and Risk Management Committee to ensure there is no confusion between this Committee and a proposed Audit Committee. Notwithstanding, this Committee and its activities will support Council’s internal audit function as it will deal with matters at the administrative level where an Audit Committee would tend to look at the more strategic level of the internal audit function.

This particular issue was highlighted when the DLG in March 2009 advised Council it had erred in issuing Circular 09-03 by referring to (audit) committees as “Internal Audit Committees” and in the Guidelines they are called “Audit Committees”. The DLG confirmed that the correct reference is “Audit Committees”, however, the Department has still not corrected their circular despite a number of requests.

On the 18 September 2009 an “Internal Audit Guidelines Council Evaluation Survey” issued by the DLG was completed.

One question within the survey regarding Audit Committees was:-The establishment of an Audit Committee at Hurstville is supported as it will further strengthen our governance function and provide for greater accountability and internal control. The Committee will monitor and provide guidance to improve Council’s processes, procedures and internal controls and to assist with the strategic management of risks.

The role of the Committee is to assist Council in meeting responsibilities in relation to its internal audit function, and is recommended by the DLG as it:-Key characteristics of a good practice Audit Committee are:-Secretariat services for the Audit Committee will be provided by the Internal Auditor / Ombudsman.

The DLG in its Guidelines under "What is an Audit Committee" states:-

This paper now addresses the issues of implementing an Audit Committee.The essential issues to consider are:-These issues are now outlined for consideration to enable the matter to proceed.Councillor Membership
It is suggested that the Mayor and Deputy Mayor of the day be appointed as Council’s representatives to this Committee.Membership could be annual as elected at the Mayoral Elections each September.

Independent Representative/s
The DLG’s model charter proposes that Audit Committees have 2 or 3 Independent Members.

The independent representative/s must have financial / legal / business / governance / audit committee experience in the public sector and be elected as Chair of the Committee.

The independent external representative/s will be sought through an expression of interest advertisement and membership could be either bi-annual or match the Council’s term. The independent representative/s would be eligible for re-appointment.

The selection Committee for the independent representative/s is suggested as being the Mayor, Deputy Mayor, Director Administration, CFO and Internal Auditor / Ombudsman.

It is suggested that the Charter provide for one independent representative to be appointed for a period concluding with this Council’s term of office (September 2012) and be the Chair of the Committee.

Staff Attendees
In addition to Councillor Membership and an Independent representative/s, it is proposed that the Director Administration (as the General Manager's representative), the Chief Financial Officer and Internal Auditor / Ombudsman be appointed to the Committee as non-voting members.

Independent Representative Fees
In discussions with other Council’s it is accepted that attendance of the independent representative/s would attract a meeting fee of between $200 and $600 per meeting. However this amount does vary between Councils and a significantly higher fee is paid by some. This is particularly so if a representative is sought from one of the big 4 accounting firms as this Council experienced with its Internal Audit Committee.

A fee for attendance by an independent representative/s is suggested to be $500 per meeting.

It is also proposed that the Committee meet 4 times per annum at times determined by the Committee. Additional meetings can be scheduled if the need arises, particularly when reviewing Council’s audited annual accounts.

Charter
A draft charter will be submitted to the first meeting of the Audit Committee for consideration and for subsequent approval by Council.

Conclusion
Should the Council be favourable to the implementation of an Audit Committee as outlined in the report a suggested recommendation could be:

RESOLUTION - CCL

THAT Council approves, in principle, the establishment of an Audit Committee and that the composition of the Committee be determined at a future Council meeting.
(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX
DLG Internal Audit Guidelines.pdf DLG Circular 09-03 Internal Audit Committees.pdf DLG Circular 08-64 Internal Audit Guidelines.pdf


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COUNCIL MEETING
Wednesday, 28th April 2010



CCL071-10

ST GEORGE LOCAL BUSINESS AWARDS

Report Author/s

Manager Public Relations and Events, Ms Tanya Abraham

File

07/876

Reason for Report

To seek Council's determination on the sponsorship request

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Yes - $5,000 + GST sponsorship from Public Relations and Events Program

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Council has been invited to support the St George Local Business Awards 2010 being held at Hurstville Entertainment Centre on Wednesday, 30 June 2010 by becoming a Major Sponsor at a cost of $5,000 (+ GST).


AUTHOR RECOMMENDATION

THAT Council accept the invitation to become a Major Sponsor of the St George Local Business Awards 2010 at a cost of $5,000 (+ GST) to be funded from the Public Relations and Events budget.


REPORT DETAIL

The General Manager has received the following correspondence inviting Council to support the St George Local Business Awards 2010 by becoming a Major Sponsor:


The Major sponsorship is for $5,000 (+ GST) and provides for six complimentary tickets. Council has set aside a sum in the Public Relations and Events 2009/10 budget for this sponsorship.


RESOLUTION - CCL

THAT Council accept the invitation to become a Major Sponsor of the St George Local Business Awards 2010 at a cost of $5,000 (+ GST) to be funded from the Public Relations and Events budget.
(Moved Councillor C Hindi / Seconded Councillor V Badalati)





APPENDIX



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COUNCIL MEETING
Wednesday, 28th April 2010



CCL072-10

REQUEST TO SPONSOR TVBA 2010 INTERNATIONAL CHINESE NEW TALENT SINGING CHAMPIONSHIP (SYDNEY REGION)

Report Author/s

Manager Public Relations and Events, Ms Tanya Abraham

File

10/358

Reason for Report

To seek Council's determination on the sponsorship request

Existing Policy?

No

New Policy Required?

No

Financial Implications

Yes, from existing budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Council has been invited to support the TVBA 2010 International Chinese New Talent Singing Championship (Sydney Region)


AUTHOR RECOMMENDATION

THAT Council considers the sponsorship request from the TVBA 2010 International Chinese New Talent Singing Championship (Sydney Region).

FURTHER THAT, if the sponsorship is approved, the Entertainment Centre and Public Relation & Events budgets be reimbursed from Concessional Rentals and Additional Donations respectively.


REPORT DETAIL

Council has received the following correspondence inviting Council to support the TVBA 2010 International Chinese New Talent Singing Championship (Sydney Region).

The sponsorship request is for $11,780 comprising:

RESOLUTION - CCL

THAT Council declines the sponsorship request from the TVBA 2010 International Chinese New Talent Singing Championship (Sydney Region).
(Moved Councillor C Wong / Seconded Councillor B Giegerl, OAM)





APPENDIX


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COUNCIL MEETING
Wednesday, 28th April 2010



CCL073-10

REQUEST TO MEET CHINESE DELEGATION FROM COMMONWEALTH BANK OF AUSTRALIA

Report Author/s

Manager Public Relations and Events, Ms Tanya Abraham

File

10/337

Reason for Report

For Council's consideration

Existing Policy?

No

New Policy Required?

No

Financial Implications

No

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Council has received a request from the Commonwealth Bank of Australia (CBA) to tour the Council Chambers with a Chinese delegation it will be hosting on 14 May 2010. The CBA has also requested a formal introduction between the delegation and the Mayor and Deputy Mayor.


AUTHOR RECOMMENDATION

THAT Council approves a request from the Commonwealth Bank of Australia to tour the Council Chambers with a Chinese delegation it will be hosting on 14 May 2010.

FURTHER THAT Council makes arrangements for a formal introduction between the Chinese delegation, His Worship the Mayor, Councillor P Sansom and the Deputy Mayor, Councillor C Hindi.


REPORT DETAIL

Council has received a request from the Head of Asian Banking Corporate of the Commonwealth Bank of Australia (CBA), Howard Ting, to tour the Council Chambers with a Chinese delegation it will be hosting on 14 May 2010. The CBA has also requested a formal introduction between the delegation and the Mayor and Deputy Mayor.

The delegation will comprise of:


Jinan is the capital of Shandong Province on China's east coast and is the province's political, economic and cultural centre. It has jurisdiction over five districts, four counties and Zhangqis City. Jinan has a total area of 8,227 square kilometres and a population of 5.49 million.

It is appropriate for the Mayor and Deputy Mayor participate in the tour of Council Chambers and to meet the delegation, especially given that one of the members of the delegation is the Mayor of Jinan Municipality.

Council also has a long standing relationship with the CBA through its on-going sponsorship of its Chinese New Year festivities. It would be a show of good faith and commitment to that relationship for the tour to proceed.


RESOLUTION - CCL

THAT Council approves a request from the Commonwealth Bank of Australia to tour the Council Chambers with a Chinese delegation it will be hosting on 14 May 2010.

FURTHER THAT Council makes arrangements for a formal introduction between the Chinese delegation, His Worship the Mayor, Councillor P Sansom and the Deputy Mayor, Councillor C Hindi.
(Moved Councillor C Wong / Seconded Councillor C Hindi)





APPENDIX


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COUNCIL MEETING
Wednesday, 28th April 2010



CCL074-10

COUNCIL DELEGATION VISIT TO SISTER CITY IN CHANGZHOU

Report Author/s

Mayor, Cr Philip Sansom; Deputy Mayor, Cr Con Hindi; Cr Clifton Wong; General Manager, Victor Lampe; and Manager Public Relations and Events, Ms Tanya Abraham

File

SF09/366

Reason for Report

Report on recent Council delegation visit to sister city in Changzhou

Existing Policy?

No

New Policy Required?

No

Financial Implications

No

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

Report on recent Council delegation visit to sister city in Changzhou


AUTHOR RECOMMENDATION

That the report be received and noted


REPORT DETAIL

A Council delegation, comprising the Mayor, Deputy Mayor, a Councillor, the General Manager and Manager Public Relations and Events, visited Hurstville City Council's sister city, Changzhou, from 28-31 March 2010.

During the visit, the delegation received a great insight into Changzhou. An ancient city which dates back more than 2,500 years, Changzhou covers a total land area of 4,385 square kilometres and has a population of approximately 5 million. In recent years, Changzhou has become a modern manufacturing city and economic centre, and for the past five consecutive years, has ranked in the top 15 of the "Best Commercial Cities in China" by Forbes Magazine. It boasts five main industries including equipment manufacturing, electronic information, new energy, new materials and biomedicine.

Discussions were held with various representatives during the visit, in essence, the decision-makers from the Changzhou Municipal People's Government. One such discussion was with the Vice Mayor of Changzhou Municipal People’s Government, Mr Zhu Rui. Council is currently investigating the main issues discussed, in particular Changzhou's involvement in the 2011 Hurstville Chinese New Year celebrations. Several options have been proposed and talks are continuing to determine Changzhou's involvement in the festival. Some of the opportunities being explored include, but not limited to, sending a delegation to Hurstville with an exhibition showcasing Changzhou and further book donations.

Another issue on the agenda was a staff exchange. As Councillors may be aware, Changzhou's Sister Cities translator, Ms Huang (Rita) Wenjie, spent three months on a staff exchange at Hurstville City Council in 2003. Council is in the process of trying to identify a relevant Council officer to spend up to three months in Changzhou learning and exchanging ideas from their counterpart in China. It is an excellent opportunity for staff development and great learning experience. One relevant example is a Health Inspector. The delegation toured a number of food preparation facilities because of the ongoing hygiene issue in food premises in the Hurstville local government area. It is Council's main tourist industry and must be protected. The staff exchange would enable a Council officer to learn how Changzhou educates their food operators and bring those lessons back to Hurstville.

Further to the staff exchange, Council is in discussions with local schools in an effort to re-introduce student exchanges between the two cities. The planned exchanges in 2009 were cancelled due to the outbreak of Swine Flu, however Council is currently trying to ascertain interest from a number of local schools interested in participating.

The delegation toured Changzhou No.1 High School and met with the principal, Mr Zhao Qi. During the meeting, Mr Qi went to great lengths to explain some concerns that he believed were emerging and impacting negatively on Sydney’s international reputation as a good educational provider.

The two issues were:


The Hurstville local government area boasts a large number of international students and there is a great need to protect its reputation of being a safe community where parents can send their children to receive a quality education. Council needs to play a role in assuring parents that Sydney, and in particular Hurstville, is still a leading educational provider. Council has made representations to Member for Banks, Daryl Melham MP to determine whether he can provide any additional support or information in the matter.

The delegation also visited a number of other facilities, including Changzhou No. 2 Hospital. The casualty department is split into two areas - one for emergencies and one for non-emergencies. The emergencies are further separated into adult and children sections. The system is very efficient with waiting times of only up to one hour in both areas. This information has been forwarded to the Member for Oatley, Kevin Greene MP for further discussions with his parliamentary colleagues.

Another place of interest was the Changzhou City Plan Exhibition Hall. It is evident that there was a great deal of forward planning in the city through the extensive and efficient rail and road networks. On a drive through the city, the delegation counted no less than 30 cranes in one small pocket of Changzhou. This indicates the large amount of construction work currently being undertaken in this thriving metropolis. Despite the large amount of high-rise buildings in the city areas, the residential and commercial units are set back far from the road and the intersections are very wide to give the feeling of open space. The city’s planning policy also requires that a park be located within 300 metres of each residential area. To encourage and protect open space, a number of local schools are participating in the “Green Program” where student volunteers are engaging in environmental protection projects. There is an emerging awareness of green issues and all of these initiatives are helping to create a more environmentally–friendly and greener city. Council can learn from a number of the projects already in place.

The Changzhou Museum is a combination of collection, research, and exhibition display, and includes the unique Children's Natural Museum. The museum features more than 20,000 cultural relics, 27 of which are considered to be national treasures. Council is undertaking discussions to secure a suitable exhibition be loaned for display at the Library, Museum, Gallery (LMG) as well as other museums throughout NSW.

All of these tours were highly educational and informative, especially in terms of how efficient and effective the various facilities and networks operate.

Prior to the visit to Changzhou, the delegation spent two days in Shanghai at its own expense. During this time, the delegation saw firsthand how Shanghai is developing at a rapid rate. There is a large amount of construction activity occurring in both the city and regional areas. The vision statement for Shanghai is "Better city, better life".

Again, there was a great deal of forward planning in the city with the rail and road networks. These networks cater for both the needs of today as well as future expansion. The road and rail networks also link to other areas and cities, enabling commerce to flow freely and easily.

The delegation also visited the Shanghai Urban Planning Exhibition Centre and witnessed how the city is balancing large scale development with sustainability and environmental needs. At the conclusion of the tour, the delegation was also presented with a book, “Shanghai Urban Planning Exhibition Centre”, in commemoration of the visit.

Due to the large amount of tours and official functions that the delegation attended, it was appropriate to distribute gifts to the various dignitaries. The General Manager personally purchased the official gift for Changzhou which was presented by the Mayor on behalf of Hurstville City Council. The gift was a pewter plate and Australian red wine. The General Manager also personally purchased 30 Australian ties and five merino wool scarves which were presented to various people on behalf of Hurstville City Council. The total cost of the gifts was $919.17.

At the conclusion of the official visit to Changzhou, the Mayor and Councillor travelled to Hong Kong and Guangzhou at their own expense. Whilst in Hong Kong, the Mayor and Councillor visited the headquarters of the Hong Kong Trade Development Council (HKTDC). The Head of Overseas Promotions and the Assistant Manager provided a briefing on the recent economic development of Hong Kong and Southern China (the Pearl Delta). An example which they provided on the day was of a Canadian wine producer who imports grapes from Canada to Hong Kong, produce the wine before shipping it to China tax-free under the Closer Economic Relations Agreement between China and Hong Kong. The Canadian red wine is now a strong competitor to locally-produced red wine. The HKTDC believes this is useful information for Australian wine producers who have the opportunity to tap into a very lucrative market. It should be noted that the HKTDC Sydney office has requested a follow-up meeting with Council to discuss possible future co-operation. This meeting is scheduled for 14 May 2010.

The Mayor and Councillor also visited the Baiyun District Government in Guangzhou, a district renowned for ecological management. Although the area is home to an international airport, the district boasts a large area of parks, open space and lakes within its 796 kilometre boundaries.

It boasts five main industries including pharmaceutical, electrical machinery, raw chemical materials and products, general equipment and transportation equipment. Guangzhou International Convention Centre is also five times larger than Sydney’s Convention Centre in Darling Harbour.

Guangzhou is a top-ranking aviation junction and the road and rail networks also link to other areas and cities, enabling commerce to flow freely and easily. Once again, the forward city planning and development is creating a dynamic and prosperous city.

In terms of balancing environmental issues with the large scale development, Guangzhou has banned all petrol motorbikes (electric motorbikes are permissible) in the city to help improve air quality. The same policy has also been adopted in Shanghai and Shenzhen. Furthermore, all vehicles more than 15 years of age are not allowed in the city area.

In conclusion, the delegation's visit to China was most successful. As outlined above, there is a number of projects underway which will benefit both the residents of Hurstville and Changzhou. The various contacts that the delegation established will enable both cities to exchange useful information and ideas well into the future.


RESOLUTION - CCL

THAT the report be received and noted
(Moved Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX


Print




CCL075-10

2010 NATIONAL ASSEMBLY OF LOCAL GOVERNMENT

Report Author/s

Manager Governance, Mr B Cooke

File

10/652

Reason for Report

For approval

Existing Policy?

Yes

New Policy Required?

No

Financial Implications

Yes, from existing budget

Previous Reports Referenced

No



EXECUTIVE SUMMARY

Council has received advice that the 2010 National General Assembly of Local Government is to be held in Canberra between 14 and 17 June 2010. The themes of the Assembly are: Population, Productivity, and Participation. The advice includes a call for motions.


AUTHOR RECOMMENDATION

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Assembly, and that registration fees, other expenses and sustenance allowances be met by Council.

THAT consideration be given to the possible submission of motions to the General Assembly and, if so, the General Manager be given delegated authority to finalise these motions in order to meet the Association's deadline of Friday 30 April 2009.

FURTHER THAT any possible motions be also forwarded to the Local Government Association of New South Wales.


REPORT DETAIL

Conference Details
Council has received advice that the 2010 National General Assembly of Local Government (NGA), hosted by the Australian Local Government Association (ALGA) is to be held in Canberra between 14 and 17 June 2010. The themes of the Assembly are: Population, Productivity, and Participation.

Call for Motions
The ALGA invites councils to submit motions for the Assembly.


Attached is the abovementioned Discussion Paper that addresses key policy issues that arise from consideration of the recent Treasury forecasts for each of the abovementioned themes.

Attendance arrangements
Councillor attendance at conferences is outlined in the Civic Office Expenses Policy and a budget is provided in the Delegates Expenses program.

Councillors that are attending the conference are requested to contact Julie Attard, Executive Assistant to the General Manager, before 15 May 2010 so that early registration, travel and accommodation arrangements can be made.


RESOLUTION - CCL

THAT in accordance with the Civic Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Assembly, and that registration fees, other expenses and sustenance allowances be met by Council.

THAT consideration be given to the possible submission of motions to the General Assembly and, if so, the General Manager be given delegated authority to finalise these motions in order to meet the Association's deadline of Friday 30 April 2009.

FURTHER THAT any possible motions be also forwarded to the Local Government Association of New South Wales.
(Moved Councillor B Giegerl, OAM / Seconded Councillor J Jacovou)





APPENDIX
D10 29253  2010 National General Assembly of Local Government - Call for Motions.pdf


Print
COUNCIL MEETING
Wednesday, 28th April 2010


CCL076-10AUSTRALIAN COUNCIL OF LOCAL GOVERNMENT
Report Author(s)Manager Governance, Mr B Cooke
File10/78
Reason for ReportFor approval
Existing Policy?YesNew Policy Required?No
Financial ImplicationsYes, from existing budget
Previous Reports ReferencedYes



EXECUTIVE SUMMARY

The Mayor has received advance notice that a formal invitation will be forthcoming to attend the third meeting of the Australian Council of Local Government (ACLG) in Canberra on 18 June 2010.


AUTHOR RECOMMENDATION

THAT Council endorses the Mayor's acceptance of the invitation to attend the third meeting of the Australian Council of Local Government in Canberra on the 18 June 2010, and that the Council meets the costs for travel, accommodation and sustenance.

FURTHER THAT, the Civic Offices Expenses Policy be amended to allow for the Mayor or his/her delegate to attend such State or Commonwealth Government initiated 'local government' forums with the approval of the General Manager, and that the Council meets the costs for travel, accommodation and sustenance.


REPORT DETAILS

His Worship the Mayor, Councillor P Sansom, has received advance notice from the General Manager, Regional and Local Government Policy Branch, Department of Infrastructure, Transport, Regional Development and Local Government that he will be receiving a formal invitation from the Minister to attend the third meeting of the Australian Council of Local Government (ACLG) in Canberra on 18 June 2010.

The Mayor's attendance at the two previous meetings in 2008 and 2009 has been approved, as outlined in Council Reports FIN059-08 and CCL087-09.

At the time of preparing this report the Delegates Expenses budget of $50,000 has a remaining balance of $18,865. There may be other reports being considered at this Council Meeting which will potentially impact on the budget.

It is proposed that future invitations to such State or Commonwealth Government initiated 'local government' forums, which are not social in nature, be approved by the General Manager in accordance with an amendment to the Civic Offices Expenses Policy.


RESOLUTION - CCL

THAT Council endorses the Mayor's acceptance of the invitation to attend the third meeting of the Australian Council of Local Government in Canberra on the 18 June 2010, and that the Council meets the costs for travel, accommodation and sustenance.

FURTHER THAT the Civic Office Expenses Policy be amended to allow for the Mayor or his/her delegate to attend such State or Commonwealth Government initiated 'local government' forums with the approval of the General Manager, and that the Council meets the costs for travel, accommodation and sustenance.

(Moved Councillor V Badalati / Seconded Councillor J Jacovou)





APPENDIX


Print
COUNCIL MEETING
Wednesday, 28th April 2010


CCL077-10

MORTDALE COMMUNITY SERVICE INC REQUEST PERMISSION TO USE NICOL MURRAY RESERVE

Report Author/s

Sport & Recreation Officer, Ms C Irwin

File

10/42



EXECUTIVE SUMMARY

Mortdale Community Service Inc have requested permission to use Nicol Murray Reserve to hold a social function for Seniors in the Hurstville Local Government Area.


AUTHOR RECOMMENDATION

THAT the Mortdale Community Service Inc be permitted to use Nicol Murray Reserve on Monday 10 May 2010.

THAT Mortdale Community Service Inc supply Council with a copy of the Insurance Policy to cover them as well as the Kindi Farm.

THAT Council waive the fee of $363.00 for hiring the park.

FURTHER THAT Council imposes a refundable cleaning deposit of $200.00 to ensure the park is left clean and tidy.


REPORT DETAILS

Council has received the following email from the Mortdale Community Services Inc:



RESOLUTION - CCL

THAT the Mortdale Community Service Inc be permitted to use Nicol Murray Reserve on Monday 10 May 2010.

THAT Mortdale Community Service Inc supply Council with a copy of the Insurance Policy to cover them as well as the Kindi Farm.

THAT Council waive the fee of $363.00 for hiring the park.

FURTHER THAT Council imposes a refundable cleaning deposit of $200.00 to ensure the park is left clean and tidy.
(Moved Councillor S McMahon / Seconded Councillor C Wong)





APPENDIX


Print
COUNCIL MEETING
Wednesday, 28th April 2010



CCL078-10

LOWER GEORGES RIVER SUSTAINABILITY INITIATIVE DRAFT BUSINESS PLAN

Report Author/s

Manager Environmental Sustainability, Mr I Curtis

File

09/240

Reason for Report

To seek Council endorsement of the Lower Georges River Sustainability Initiative Business Plan

Existing Policy?

No

New Policy Required?

No

Financial Implications

Through its participation in the Initiative Council will be able to access a $900,000 funding pool, to be shared amongst the 4 partner Councils, for on ground works and staff training and development activities during the life of the Project

Previous Reports Referenced

Yes



EXECUTIVE SUMMARY

Council has previously considered a report on the Lower Georges River Sustainability Initiative (LGRSI) and in February 2009 wrote to Rockdale City Council, the lead Council in the Project, confirming its support for the LGRSI. A key requirement in accepting the Project funds (approximately $2M) is the preparation of a Project Business Plan to guide the implementation of the Project. A draft Plan has been prepared and approved by the NSW Environmental Trust who are funding the Project. This report provides a brief overview of the draft Plan and some the activities that have been undertaken to date, and seeks Council's formal endorsement of the draft document prior to it being finalised and resubmitted to the Trust.


AUTHOR RECOMMENDATION

THAT Council endorse the Lower Georges River Sustainability Initiative Draft Business Plan as presented in this report .

THAT Council delegate its authority to the General Manager to formally endorse the Draft Business Plan by signing the final Draft document prior to it being resubmitted to the NSW Environmental Trust.

THAT the LGRSI Project Manager be invited to present the Project at future Councillor Workshop.

FURTHER THAT Council write a letter to the LGRSI Steering Committee advising it of Council's decision on this matter, and to acknowledge the efforts of the Committee and Project staff in progressing the LGRSI.


REPORT DETAIL

Background

In June 2008 Rockdale City Council, in partnership with Hurstville City, Kogarah City and Sutherland Shire Councils submitted a funding application to the NSW Environmental Trust under its Urban Sustainability Program. The application sought $1,999,506 for the Lower Georges River Sustainability Initiative (LGRSI) Project, which in general terms was focussed on improving the environmental condition and long term sustainability of the lower Georges River catchment.

In December 2008, Rockdale City Council (RCC) was advised that the funding application had been successful. As a result, a report was submitted to Council in February 2009 advising it of the success of the application. Having considered the report Council resolved that:


In response, a letter confirming Council’s support for the Project was sent to RCC on 27 February 2009.

A key requirement in accepting the funds was the preparation of a Project Business Plan that would guide the implementation of the 3 year Project. The Plan would include:

In May 2009 a Project Manger was appointed by RCC, and under the guidance of the Project Steering Committee, commenced the preparation of a draft Project Business Plan. The draft Plan was submitted to the Trust in January 2010.

The purpose of this report is to provide a brief overview of the draft Plan, and highlight those aspects of the Plan, and the Project more generally, that are most relevant to Council. The report also requests that Council endorse the draft Plan, and the various Project initiatives, activities and programs it describes. Should Council choose to endorse the draft Plan, which is also being submitted to the other partner Councils for approval, the finalised document will then be forwarded to the Trust.

A copy of the draft Plan is provided as Attachment 1

The LGRSI

The LGRSI is one of three Urban Sustainability Initiatives funded by the NSW Environmental Trust, including the Upper and Mid Georges River Sustainability Initiatives. These three projects have been developed in consultation with the Georges River Combined Councils Committee (GRCCC), which is represented on each of the project steering committees. The LGRSI Project Steering Committee comprises representatives from the following stakeholder groups:

One of the key strengths of the LGRSI is that it does not set out to deliver a sustainable lower Georges River catchment within 3 years. Instead, the Project is focussed on laying a foundation and assisting key stakeholder groups to take the ‘next steps’ toward sustainability. In this regard, the draft Plan does not specify what those steps are, rather it proposes a series of Action Plans through which stakeholder groups will be able to identify an implement those things that will assist them to take the next step toward sustainability. It is anticipated that these steps will in turn help the catchment community achieve a series of intermediate and ultimate outcomes and in time, the overall objective (Figure 1)


Figure 1 Project delivery framework

The Ultimate Outcomes described in the draft Plan can be grouped into two distinct categories. Outcomes 1-3 are focussed on the capacity of the partner Councils to deliver environmentally sustainable outcomes within the lower catchment, while outcomes 4-5 are focussed more on non government community and business groups and or Council/community partnerships.

Project budget

The draft Plan is supported by a Project budget that has allocated approximately $1.3M or nearly 70% of the total budget towards on ground, education or community based projects. (Table 1)

Table 1 LGRSI Program budget

LGRSI Program
Funding allocation ($)
Organisational Effectiveness
50,000
Natural Resource Integration
15,000
Water Sensitive Urban Design Adoption
900,000
Community Partnerships
300,000
Other Education and Engagement Activities
120,000
Action Plans


In order to access Projects funds, specific activities must be identified in one of the various Action Plans. For the partner Councils, proposed actions must be contained within one of the Action Plans linked to Ultimate Outcomes 1-3 (Figure 1). In this regard, staff have commenced the preparation of a Water Sensitive Urban Design (WSUD) Action Plan that will identify both capacity building (e.g. staff training) and on ground works activities directly linked to the Outcomes 1-3. Moreover, the Project Steering Committee have developed a series of criteria that will be used to asses the various activities put forward by the partner Councils in order to allocate the funds. Nevertheless, the assessment criteria stipulate that each partner Council will receive at least $100,000 of the $900,000 allocated toward achieving the WSUD Adoption outcome (Ultimate Outcome 3).

It is anticipated that the WSUD Action Plan will be completed in early May 2010.

With regard to Ultimate Outcomes 4 and 5, the Project Steering Committee, with the support of the LGRSI Project Manager and Community Engagement Officer have developed the ……….Getting Greener Community Partnership Program. Getting Greener is designed to engage with a diverse range of stakeholder groups including those from culturally and linguistically diverse communities, the business community, sporting groups, or potentially any group that is able to develop a project that will contribute to the long term sustainability of the lower catchment. To date, a compendium of project ideas has been developed to help interested groups identify and develop a project that could be implemented through the program. The Steering Committee is also working to prepare a suite of criteria with which the nominated projects can be assessed. It is anticipated that the ……..Getting Greener program will be launched in May 2010. Once completed the success of the individual projects will be assessed and considered for additional and potentially ongoing support from Council beyond the life of the LGRSI Project.

Next steps

During April and May, Council staff will continue to develop its WSUD Action Plan, and through the Project Steering Committee assist with the development and launch of the …..Getting Greener program. Further details regarding the ongoing implementation of the project will be provided to Council following the achievement of listed project milestones or other significant outcomes. In this regard, it is proposed that the LGRSI Project be presented to Councillors during a Workshop prior to, or soon after the launch of the ……Getting Greener program.


RESOLUTION - CCL

THAT Council endorse the Lower Georges River Sustainability Initiative Draft Business Plan as presented in this report .

THAT Council delegate its authority to the General Manager to formally endorse the Draft Business Plan by signing the final Draft document prior to it being resubmitted to the NSW Environmental Trust.

THAT the LGRSI Project Manager be invited to present the Project at future Councillor Workshop.

FURTHER THAT Council write a letter to the LGRSI Steering Committee advising it of Council's decision on this matter, and to acknowledge the efforts of the Committee and Project staff in progressing the LGRSI.

(Moved Councillor C Hindi / Seconded Councillor S McMahon)





APPENDIX
LGRSI Draft Business Plan.pdf


Print
COUNCIL MEETING
Wednesday, 28th April 2010


CCL079-10

ASSURANCE OF CHILDREN'S SERVICES COMPLIANCE

Report Author/s

Manager Children's Services, Ms J Ribarovski

File

10/184



EXECUTIVE SUMMARY

In a letter that appeared in the St George & Sutherland Leader on the 25th of March 2010 in the Your View section entitled "Council assets neglected"; Councillor Wagstaff made reference to Council's Children's Services being non compliant. In the letter, Councillor Wagstaff stated that "Children’s services are not compliant". This report is to assure Councillors that Children's Services fully comply with the NSW Children's Services Regulation (2004) and all other associated legislation.


AUTHOR RECOMMENDATION

THAT the information be received and noted.


REPORT DETAILS

In a letter that appeared in the St George & Sutherland Leader on the 25th of March 2010 in the Your View section entitled "Council assets neglected"; Councillor Wagstaff made reference to Council's Children's Services being non compliant. In the body of the letter, Councillor Wagstaff stated that "Children’s services are not compliant". In response to Councillor Wagstaff's statement, I would like to reassure Councillors that Hurstville City Council's Children's Services fully comply with the NSW Children's Services Regulation (2004), which is the current legislative requirement for all Children's Services in NSW. In all Divisions of the NSW Children's Services Regulation (2004); Children's Services comply. This includes, Part 3 Licence conditions - facilities and equipment requirements, Part 4 Licence conditions - staffing requirements, Part 5 Licence conditions - child number requirements and Part 6 Licence conditions - operational requirements. In reference to Part 4 and 5 in particular, we are acutely aware of the relationship between high staff to child ratios and high staff qualifications to best quality outcomes in early childhood care and education and our centres are staffed at above the required regulatory staff to child ratios with our staff qualification levels being well above those required under the regulation. Early Years reforms currently being implemented under the National Quality Framework, Department of Education Employment and Workplace Relations, have many children's services very concerned about how they will manage the requirement that they increase both the number of staff and the level of staff qualifications to comply. These reforms will have minimal impact on Council's Children's Services as in many cases we are already operating at the new levels required in these two key reform areas.

Council's Children's Services provide high quality care and education to children. This is demonstrated by all of our services consistently achieving excellent accreditation results from the National Child Care Accreditation Council, the key quality assurance body for Children's Services in Australia. Council's Penshurst Long Day Care Centre were recently accredited and achieved the highest possible ranking in all quality areas. Jack High Child Care Centre have also very recently been through the accreditation process and are awaiting their results, however the two day validation visit was very successful and positive feedback was given, so we expect that the same level of quality will be achieved. Our services are also highly regarded in the sector and consistently sought by both universities and TAFES as centres of excellence for student practicum placements and learning. We are also in high demand for placement of children with additional support needs through both the Brighter Futures program, a NSW government initiative providing targeted support to vulnerable families to prevent them from entering the child protection system, and the inclusion support program, providing support for children with additional needs and disabilities. Our services are often called upon by the NSW Department of Human Services, through Community Services, to support children and families in crisis as they are confident in the capacity and expertise of our staff.

Children's Services staff and management are committed to providing the best quality care and education to children and their families. We value professional development and learning and build this into our everyday practice. We are continually reflecting on our practices and ensuring that we are at the forefront of curriculum and development in the early childhood sector. As licensee of Council's Children's Services; it is my professional responsibility to ensure full compliance with all regulatory requirements and I assure Council that this is and will continue to be the case.


RESOLUTION - CCL

THAT the information be received and noted.

FURTHER THAT Council's Children's Services staff be congratulated on fully compliant, high quality child care.

(Moved Councillor S McMahon / Seconded Councillor V Badalati)





APPENDIX


Print
Confidential
COUNCIL MEETING
Wednesday, 28th April 2010

CCL080-10PROPERTY MATTER - EXERCISE OF LEASE OPTION WITHIN HURSTVILLE HOUSE
Report Author(s)Property Portfolio Manager, Mr D Vedamuthu
File08/862
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?Yes
Financial ImplicationsYes, increase in income
Previous Reports ReferencedYes



AUTHOR RECOMMENDATION


THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to commercial lease agreement and pursuant to Sub Clause (2)(c) are regarded as being information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

FURTHER THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - COW


THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to commercial lease agreement and pursuant to Sub Clause (2)(c) are regarded as being information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

FURTHER THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Hindi / Seconded Councillor C Wong)





Print
Confidential
COUNCIL MEETING
Wednesday, 28th April 2010

CCL081-10PROBITY ADVICE - CITY CENTRE LEP, DCP, MASTERPLAN REVIEW PROJECT
Report Author(s)Director Planning and Development, Mr B Daintry
File08/1087-1
Reason for ReportThis report has been prepared to request Council's endorsement for the continuation of Hassell as the lead consultant planners in the preparation of a Draft Local Environmental Plan, Draft Development Control Plan and amended Masterplan for the Hurstville City Centre, and further, authorise further investigations, assessment and reports required to deliver the project.
Existing Policy?NoNew Policy Required?Yes
Financial ImplicationsYes
Previous Reports ReferencedYes



AUTHOR RECOMMENDATION


THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to an agreement between Hurstville City Council and Hassell to develop the new City Centre planning controls and pursuant to Sub Clause (2)(d) this is regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - COW


THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to an agreement between Hurstville City Council and Hassell to develop the new City Centre planning controls and pursuant to Sub Clause (2)(d) this is regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Hindi / Seconded Councillor C Wong)





Print
COUNCIL MEETING
Wednesday, 28th April 2010



CCL082-10

PROPERTY STATUS REPORT

Report Author/s

Commercial Property Manager, Mr G McDonald

File

03/01037-1

Reason for Report

For information

Existing Policy?

No

New Policy Required?

No

Financial Implications

Potential financial return to Council and community benefits

Previous Reports Referenced

No



EXECUTIVE SUMMARY




AUTHOR RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to Council Property and pursuant to Sub Clause (2)(c) are regarded as being information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

FURTHER THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.



REPORT DETAIL




RESOLUTION - CCL

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to Council Property and pursuant to Sub Clause (2)(c) are regarded as being information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

FURTHER THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Hindi / Seconded Councillor C Wong)





APPENDIX


Print
COUNCIL MEETING
Wednesday, 28th April 2010




NOM008-10

NOTICE OF MOTION - QUARTERLY FINANCIAL HEALTH CHECKS

Report Author(s)

Councillor A Wagstaff

File

10/950



EXECUTIVE SUMMARY

Councillor A Wagstaff has submitted a Notice of Motion regarding provision of quarterly financial health check reports.


AUTHOR RECOMMENDATION

THAT Council provides financial health check reports on a quarterly basis.


REPORT DETAILS

Councillors, at all times, need to be fully appraised of the financial performance of Council’s day to day operations.

The benefits of financial health checks are:

 
Background

Council had published quarterly Financial Health Check reports from December 2006.

 
However, as of last September, Council discontinued the Financial Health Checks report for the first, second and third quarterly reviews because:

RESOLUTION - CCL

The motion lapsed due to there being no seconder.
(Moved Councillor A Wagstaff / Seconded No seconder)





APPENDIX


Print
COUNCIL MEETING
Wednesday, 28th April 2010




NOM009-10

NOTICE OF MOTION - POLE DEPOT PARK

Report Author(s)

Councillor S McMahon

File

10/965



EXECUTIVE SUMMARY

Councillor S McMahon gives Notice of a Motion regarding the naming of a park.


AUTHOR RECOMMENDATION

THAT the park on Forest Road Penshurst behind the Pole Depot Neighbourhood Centre be named, Pole Depot Park.

FURTHER THAT this name be submitted to the Geographical Names Board for formal assignment of the name under the Geographical Names Act 1966.


REPORT DETAILS

The Geographical Names Act 1966, empowers the Geographical Names Board to assign names to places, investigate and determine the form, spelling, meaning, pronunciation, origin and history of any geographical name and to apply names with regard to position, extent or otherwise. Place means any geographical or topographical feature or any district, division, locality, region, city, town, village, settlement, railway station or school or any other place within New South Wales but does not include any road, any local government area, urban area, county district or electoral district. Individuals, private organisations and government authorities should submit any proposal to assign a geographical name on the prescribed form.

The proposed name Pole Depot Park appears to meet the requirements of the Board's Guidelines.


RESOLUTION - CCL

THAT the park on Forest Road Penshurst behind the Pole Depot Neighbourhood Centre be named, Pole Depot Park.

FURTHER THAT this name be submitted to the Geographical Names Board for formal assignment of the name under the Geographical Names Act 1966.

(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX