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EXTRAORDINARY COUNCIL MEETING

NOTICE OF MEETING
Wednesday, 7th April 2010


1st April 2010

His Worship The Mayor and Councillors

I have by direction to inform you that a meeting of the Extraordinary Council Meeting of the Council will be held at the Civic Centre, Hurstville on Wednesday, 7th April 2010 at 7.00 pm prior to the Development Assessment Committee Meeting, for consideration of the business mentioned hereunder.


Victor G D Lampe
General Manager

BUSINESS

1. Apologies

2. Disclosures of Interest

3. Committee of the Whole (Closed Council Meeting)

4. Consideration of Committee of the Whole recommendations

5. Consideration of Reports (Open Council Meeting)

COMMITTEE MEMBERSHIP

His Worship the Mayor Councillor P Sansom
Councillor V Badalati
Councillor B Giegerl, OAM
Councillor C Hindi
Councillor A Istephan
Councillor J Jacovou
Councillor N Liu
Councillor S McMahon
Councillor D Perry
Councillor W Pickering
Councillor A Wagstaff
Councillor C Wong

The Quorum for the meeting is 7

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EXTRAORDINARY COUNCIL MEETING

SUMMARY OF ITEMS
Wednesday, 7th April 2010



ITEMS



ECM004-10 HURSTVILLE BUS INTERCHANGE FUNDING (06/1322-3)
(Report by Guy McDonald)


ECM005-10 PROPERTY MATTER - LAND CLASSIFICATION OF 320 FOREST ROAD, HURSTVILLE (C08/16)
(Report by Guy McDonald)


ECM006-10 DRAFT MANAGEMENT PLAN 2010-2014 (09/1305)
(Report by Manager Corporate Planning, Mr E Mishra and Chief Financial Officer, Ms K Foldi)


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Confidential
EXTRAORDINARY COUNCIL MEETING
Wednesday, 7th April 2010

ECM004-10HURSTVILLE BUS INTERCHANGE FUNDING
Report Author(s)Guy McDonald
File06/1322-3
Reason for ReportTo seek approval for allocation of funds for the Hurstville Bus Interchange project
Existing Policy?NoNew Policy Required?No
Financial ImplicationsSecuring sufficient funds to complete the project
Previous Reports ReferencedYes



AUTHOR RECOMMENDATION


THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to commercial financial information and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.



RESOLUTION - ECM


THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to commercial financial information and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

(Moved Councillor C Wong / Seconded Councillor D Perry)





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EXTRAORDINARY COUNCIL MEETING
Wednesday, 7th April 2010


ECM005-10

PROPERTY MATTER - LAND CLASSIFICATION OF 320 FOREST ROAD, HURSTVILLE

Report Author/s

Guy McDonald

File

C08/16



EXECUTIVE SUMMARY

Through compulsory acquisition for the provision of a new Bus Interchange, Council obtained 320 Forest Road, Hurstville on 12 March 2010. It is proposed to classify the property as Operational Land.


AUTHOR RECOMMENDATION

THAT Council publicly notify its intention to classify the land at 320 Forest Road, Hurstville as Operational Land, with the text of the notification as noted in the body of the report.


REPORT DETAILS


Hurstville City Council intends to design and construct a Bus Interchange on the site of Woodville Lane and adjacent five properties located at 320 to 328 Forest Road, Hurstville. Upon gazettal of the compulsory acquisition of 320 Forest Rd, Hurstville on 12 March 2010, Council became the owner of this property.

Classification of Land

On 27 August 2008, Council resolved to classify the four previously acquired properties for the Bus Interchange located at 322, 324, 326 & 328 Forest Road as Operational Land. It is proposed that the fifth property for the Bus Interchange located at 320 Forest Road, Hurstville be similarly classified.

The Local Government Act (Subsections 31(2) and 34(1) requires that should Council wish to classify newly purchased properties as Operational, the proposal be publicly advertised for a minimum period of 28 days and Council so resolve before or within 3 months after acquiring the land.

Public Notification

It is proposed that an advertisement should be placed in the St George and Sutherland Shire Leader on 13 April 2010. The text of the notification should be as shown below.



RESOLUTION - ECM

THAT Council publicly notify its intention to classify the land at 320 Forest Road, Hurstville as Operational Land, with the text of the notification as noted in the body of the report.
(Moved Councillor S McMahon / Seconded Councillor C Wong)





APPENDIX


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ECM006-10DRAFT MANAGEMENT PLAN 2010-2014
Report Author(s)Manager Corporate Planning, Mr E Mishra and Chief Financial Officer, Ms K Foldi
File09/1305
Reason for ReportFor approval
Existing Policy?NoNew Policy Required?No
Financial ImplicationsYes
Previous Reports ReferencedNo



EXECUTIVE SUMMARY

In accordance with Section 405 of the Local Government Act 1993, Council's Draft Management Plan 2010-2014 and Draft Schedule of Fees & Charges 2010-11 have been prepared for the purpose of public exhibition for Council's consideration. Copies of these documents are attached.



AUTHOR RECOMMENDATION

THAT Council consider the submission received from Councillor Anne Wagstaff following the Councillor Workshop on 17 March 2010 regarding stormwater drainage management and a levy.

THAT Council approve the public exhibition of the Draft Management Plan 2010-2014 and the Draft Schedule of Fees & Charges 2010-2011 for a period of 30 days between 13 April and 12 May 2010. The Draft Management Plan 2010-2014 and the Draft Schedule of Fees & Charges 2010-2011 is exclusive of any drainage levy. .

THAT Council endorse the Director Administration to make minor modifications to any numerical, typographical, interpretation and/or formatting adjustments, if required, in the finalisation of the Draft Management Plan and Draft Schedule of Fees & Charges.

FURTHER, THAT following the exhibition period, a further report be presented to the Council Meeting to be held on 26 May 2010, advising of any submissions received relating to the Draft Management Plan 2010-2014 and/or Draft Schedule of Fees & Charges 2010-2011.



REPORT DETAILS

Background

The Management Plan is one of Council's most important strategic documents. It provides an overview of the major activities, services and projects to be delivered over the next four years, together with resources needed to deliver them. The Draft Management Plan 2010-14 presents a work program for the next four years, is supported by sound financial management and has been put together with input from Councillors.

A Councillor Workshop entitled 'Development Control Plan (DCP) and Budget Development Planning Weekend', was held on 26, 27 and 28 November 2009 to consider priorities for the next four years. Councillors considered presentations made by staff on current projects and future options including the City Centre DCP, Long Term Financial Model, Strategic Asset Management, Infrastructure Plus, CBD Masterplan, Commercial Property and the Strategic Management Process. The direction set by Council has informed the preparation of the Draft Management Plan 2010-2014.

Subsequently staff discussions were held in November and December 2009 to develop the operational programs, services, actions and projects together with their financial implications.

A further three Councillor Workshops were held in February and March 2010 to update Councillors on progress with the Management Plan, Budget and Fees & Charges, seeking feedback at each stage.

Submission

Following the last Councillor Workshop on 17 March 2010, a submission was received from Councillor Anne Wagstaff which contained the following recommendation:

The attached Draft Management Plan 2010-2014 and the Draft Schedule of Fees & Charges 2010-2011 does not include a drainage levy or any assoociated works.

Financial Impact

Whilst the global economic downturn had an adverse impact on the 2009/10 Adopted Budget, the Draft Budget 2010/11 shows a return to Operating and Cash Funding surpluses.

Major variances from the Adopted 2009/10 Budget to the Draft 2010/11Budget include the following:

The Draft Schedule of Fees & Charges 2010/11 has been prepared as per Council’s pricing policies and with regard to equity principles.

Exhibition

In accordance with Section 405 of the Local Government Act 1993, it is required that the Draft Management Plan 2010-2014 and Draft Schedule of Fees & Charges for 2010/11 be placed on public exhibition for 30 days. It is recommended that the exhibition period extend commence 13 April and conclude 12 May 2010.

The community will be notified of the public exhibition process by an advertisement to be placed in The Leader.Copies of the Draft Management Plan 2010-14 and Draft Schedule of Fees & Charges 2010/11 will be posted on Council's website and displayed at the Customer Service Centre, Civic Centre; Hurstville City Library; and Penshurst Library.

Post Exhibition

Following the exhibition period, a further report will be presented to the Council Meeting to be held on 26 May 2010, advising of any submissions received in relation to the documents.

It will be recommended that Council at that time consider the adoption of the final Management Plan 2010-2014 and the Schedule of Fees & Charges 2010/11, having regard to any submissions received.



RESOLUTION - ECM

RESOLVED THAT Council approve the public exhibition of the Draft Management Plan 2010-2014 and the Draft Schedule of Fees & Charges 2010-2011 for a period of 30 days between 13 April and 12 May 2010. The Draft Management Plan 2010-2014 and the Draft Schedule of Fees & Charges 2010-2011 is exclusive of any drainage levy. .

THAT Council endorse the Director Administration to make minor modifications to any numerical, typographical, interpretation and/or formatting adjustments, if required, in the finalisation of the Draft Management Plan and Draft Schedule of Fees & Charges.

FURTHER, THAT following the exhibition period, a further report be presented to the Council Meeting to be held on 26 May 2010, advising of any submissions received relating to the Draft Management Plan 2010-2014 and/or Draft Schedule of Fees & Charges 2010-2011.

(Moved Councillor S McMahon / Seconded Councillor C Hindi)





APPENDIX
Management Plan 2010-2014a.pdfVer 2 31 March 2010 Draft Fees and Charges 2010-2011.pdf