HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
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REPORT OF THE MEETING OF THE FINANCE, PROPERTY AND PROJECTS COMMITTEE
HELD ON WEDNESDAY, 18TH FEBRUARY, 2009



PRESENT

Committee Members:

His Worship the Mayor, Councillor V Badalati (Chairperson)
Councillor J Jacovou
Councillor W Pickering
Councillor C Wong


Council Staff:

General Manager, Mr V Lampe
Director - Administration, Mr J Tripp
Senior Manager Administration, Mr W Park
Manager Administration, Mr B Cooke
Chief Financial Officer, Ms K Foldi
Manager Human Resources, Ms R Crothers




The Meeting commenced at 7.05 p.m.




DISCLOSURE OF INTEREST

The following Councillor declared a non-significant, non-pecuniary interest in a matter before the Committee:

His Worship The Mayor, Councillor V Badalati - Item No. FIN011-09.
(Moved Clr C Wong/Seconded Clr W Pickering)










ITEMS

Item No: FIN001 - 09 DRAFT CIVIC OFFICE EXPENSES POLICY
COMMITTEE'S RECOMMENDATION:

THAT Council adopt the draft Policy for the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors (Civic Office Expenses) for advertising purposes as required under Sections 253 and 254 of the Local Government Act.

FURTHER, THAT following the advertising period a report be submitted to Council for further consideration of the draft Policy, having regard to any submissions received.
(Moved Clr C Wong/Seconded Clr W Pickering)


Item No: FIN002 - 09 WASTE 2009 CONFERENCE & EXHIBITION "INNOVATING IDEAS CREATING PRACATICAL SOLUTIONS"
COMMITTEE'S RECOMMENDATION:

THAT interested Councillors and the Waste Project Coordinator be authorised to attend the conference and all registration fees and other expenses be paid by Council in accordance with Council’s Conference Attendance Policy.
(Moved Clr W Pickering/Seconded Clr C Wong)
Item No: FIN003 - 09 MANAGING WASTE IN A CLIMATE CHANGE CONFERENCE & EXHIBITION 2009
COMMITTEE'S RECOMMENDATION:

THAT, in accordance with the Policy, interested Councillors and other staff approved by the General Manager, be authorised to attend the Conference and that registration fees, and other expenses and allowances be met by Council.
(Moved Clr C Wong/Seconded Clr W Pickering)


Item No: FIN004 - 09 2009 LGMA NATIONAL CONGRESS & BUSINESS EXPO
COMMITTEE'S RECOMMENDATION:

THAT, in accordance with the Civic Office Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Congress, and that registration fees, other expenses and allowances be met by Council.
(Moved Clr W Pickering/Seconded Clr C Wong)


Item No: FIN005 - 09 HELP THE CHILDREN OF GAZA APPEAL
COMMITTEE'S RECOMMENDATION:

THAT Council approve the action taking in supporting the 'Help the Children of Gaza Appeal' by subscribing to a special fundraising event for an amount of $1,000 from the Additional Donations Budget.
(Moved Clr C Wong/Seconded Clr W Pickering)


Item No: FIN006 - 09 DONATION REQUESTS REJECTED FROM INDIVIDUALS AND ORGANISATIONS - 1 JANUARY TO 31 DECEMBER 2008
COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr W Pickering)










Item No: FIN007 - 09 REQUEST FOR FINANCIAL ASSISTANCE - NICK LEPOURIS
COMMITTEE'S RECOMMENDATION:

THAT Council provide a donation in the amount of $350 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Nick Lepouris to attend the US Open Taekwondo Championships to be held in Las Vegas in February 2009.

FURTHER, THAT Nick Lepouris be requested to submit a report on his results achieved at the US Open Championships.
(Moved Clr C Wong/Seconded Clr W Pickering)

Item No: FIN008 - 09 REQUEST FOR FINANCIAL ASSISTANCE - SYLVIA LOW
COMMITTEE'S RECOMMENDATION:

THAT Council provide a donation in the amount of $300 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Sylvia Low to attend the U13 Badminton Championships to be held in Altona Victoria in January 2009.

FURTHER THAT, Sylvia Low be requested to submit a report on her results achieved at the U13 Badminton Championships.
(Moved Clr C Wong/Seconded Clr W Pickering)
Item No: FIN009 - 09 QWN08-90 BY CLR A WAGSTAFF RE: FORMER OATLEY BOWLING CLUB SITE
COMMITTEE'S RECOMMENDATION:


THAT the information be received and noted.
(Moved Clr W Pickering/Seconded Clr C Wong)


Item No: FIN010 - 09 SSROC PREFERRED SUPPLIER FOR TEMPORARY STAFF
COMMITTEE'S RECOMMENDATION:

THAT Council approve participation in the SSROC Preferred Supplier Contract for Temporary Staff from 1 February 2009 to 31 January 2011 with an option to extend for one year.
(Moved Clr J Jackovou/Seconded Clr W Pickering)

Item No: FIN011 - 09 ST GEORGE SPORTS STARS BREAKFAST
COMMITTEE'S RECOMMENDATION:

THAT Council approve the action taken in purchasing a table at the 'St George Sports Stars Breakfast' charity breakfast at a cost of $1,000, and the attendance of the Mayor, interested Councillors and the General Manager at the event.
(Moved Clr W Pickering/Seconded Clr C Wong)

Item No: FIN012 - 09 TWIRLING AUSTRALIA
COMMITTEE'S RECOMMENDATION:

THAT Council declines the request.
(Moved Clr C Wong/Seconded Clr W Pickering)

Item No: FIN013 - 09 AMENDMENT TO TENDER & QUOTATION PROCEDURE
COMMITTEE'S RECOMMENDATION:

THAT the Hurstville City Council Tender and Quotation Procedure be amended as outlined in the report.
(Moved Clr C Wong/Seconded Clr W Pickering)


Item No: FIN014 - 09 CERTIFICATES OF CASH & INVESTMENTS - NOVEMBER & DECEMBER 2008
COMMITTEE'S RECOMMENDATION:

THAT the report be received and noted
(Moved Clr C Wong/Seconded Clr W Pickering)

Item No: FIN015 - 09 DECEMBER 2008 QUARTERLY FINANCIAL REVIEW
COMMITTEE'S RECOMMENDATION:

THAT the report on the December Quarterly Financial Review be received and noted.

THAT Council vote $46,000 from Section 94 - Georges River Drainage for additional drainage works on Walter St Footpath.

THAT $100k be transferred from the Operating Expense budget to Capital Expenditure budget for Commercial Property works.

FURTHER THAT Program Budgets be adjusted in accordance with Appendix 1 – December 2008 Budget Summary.
(Moved Clr C Wong/Seconded Clr W Pickering)


NOTE:

His Worship The Mayor, Councillor V Badalati, requested that a report be brought to the Council Meeting regarding a request from the NSW Southern Region Multi-Cultural Affairs Committee for Council to be a sponsor of the upcoming Harmony Day Bushfire Charity Performance on Sunday, 15 March 2009.



The meeting finished at 7.29 pm.


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CHAIRPERSON