HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________
SUMMARY OF ITEMS TO BE ADDRESSED AT
THE FINANCE PROPERTY AND PROJECTS MEETING
TO BE HELD ON 18TH FEBRUARY, 2009
Summary:
Item No: FIN001 - 09 DRAFT CIVIC OFFICE EXPENSES POLICY
- (Report by Senior Manager Administration, Mr W Park) 07/590
- (Report by Waste Project Coordinator - Ms M Park) 05/107403
- (Report by Manager - Environmental Services, Mr G Dickens) 05/1074
- (Report by Manager - Administration, Mr B Cooke) 08/489
- (Report by Manager - Administration, Mr B Cooke ) 08/420
- (Report by Administration Officer, Ms L Joukhador) 08/420
- (Report by Administration Officer, Ms L Joukhador) 08/420
- (Report by Administration Officer, Ms L Joukhador) 08/420
- (Report by Commercial Properties Manager - Mr G McDonald) 07/603
- (Report by Manager Human Resources, Ms R Crothers) 09/439
- (Report by Manager - Administration, Mr B Cooke) 09/102
- (Report by Manager - Administration, Mr B Cooke) 09/93
- (Report by Chief Financial Officer, Ms K Foldi) 08/2207
- (Report by Chief Financial Officer, Ms K Foldi) 08/947
- (Report by Chief Financial Officer, Ms K Foldi) 03/1796
___________________________________________________________________________
Meeting No. 1 to be held on 18/02/2009
11 February, 2009
His Worship the Mayor and the Councillors
Dear Member
I have by direction to inform you that a meeting of the Finance, Property and Projects Committee of the Council will be held at the Civic Centre, Hurstville, on Wednesday 18 February, 2009, at 7.00 p.m. for consideration of the business mentioned hereunder.
Yours faithfully,
Victor G D Lampe
General Manager
B U S I N E S S
7.00 p.m. Finance, Property and Projects Committee Meeting
1. Apologies
2. Disclosure of Interest
3. Consideration of reports submitted to the:
Finance, Property and Projects Committee
His Worship the Mayor, Councillor V Badalati (Chairperson)
Councillor J Jacovou
Councillor W Pickering
Councillor C Wong
Meeting Date: 18/02/2009
| FIN001 - 09 | DRAFT CIVIC OFFICE EXPENSES POLICY |
 REPORT AUTHOR/S | Senior Manager Administration, Mr W Park |
FILE REFERENCE | 07/590 |
REASON FOR REPORT | To seek approval for changes to the Policy and to advertise for public comment |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Provision of facilities and equipment will be funded from Program Budgets |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Section 252 of the Local Government Act 1993 (the Act) requires Council to adopt a policy on the payment of expenses and provision of facilities to the Mayor, Deputy Mayor and Councillors (Civic Office Expenses Policy), within five (5) months of the end of each financial year or amend such Policy from time to time. Section 253 of the Act requires that Council must give at least 28 days public notice of its intention to adopt or amend the policy, unless it is of the opinion that the proposed amendment, if any, is not substantial. Council must comply with these provisions of the Act each year, even if it proposes to adopt a policy that is the same as its existing policy.
RECOMMENDATION
THAT Council adopt the draft Policy for the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors (Civic Office Expenses) for advertising purposes as required under Sections 253 and 254 of the Local Government Act.
FURTHER, THAT following the advertising period a report be submitted to Council for further consideration of the draft Policy, having regard to any submissions received.
REPORT DETAIL
Section 252 of the Local Government Act 1993 (the Act) requires Council to adopt a policy on the payment of expenses and provision of facilities to the Mayor, Deputy Mayor and Councillors (Civic Office Expenses Policy), within five (5) months of the end of each financial year, or amend such Policy from time to time. Section 253 of the Act requires that Council must give at least 28 days public notice of its intention to adopt or amend the policy, unless it is of the opinion that the proposed amendment, if any, is not substantial. Council must comply with these provisions of the Act each year, even if it proposes to adopt a policy that is the same as its existing policy.
Members will recall that at the Council meeting of 22nd October 2008, it was resolved to adopt the current Policy to comply with the above requirements, and for it to be reviewed in February 2009 to enable the newly elected Councillors an adequate opportunity to review the Policy. The Policy was submitted to the Councillors' Workshop on the 9th February 2009, and proposed amendments have now been incorporated into a new draft Policy, which is attached to this report. Amendments have been made, taking into account the Department of Local Government Guidelines for adopting a Policy for the Payment of Expenses and Facilities to the Mayor, Deputy Mayor and Councillors.
Should Council adopt the Policy in principle for advertising purposes as required under the Act, the draft Policy will be available for public comment for a period of 28 days, and any submissions received will need to be considered by Council before adopting a final Policy. The adopted Policy must then be submitted to the Director-General of the Department of Local Government within a period of 28 days, enclosing:
- a) a copy of the Policy with details of all submissions received.
b) a statement setting out, for each submission, the Council's response to the submission and the reason for the response, and
c) a copy of the notice given (advertisement)
Accordingly the matter is now submitted for consideration.
APPENDIX
COMMITTEE RECOMMENDATION
THAT Council adopt the draft Policy for the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors (Civic Office Expenses) for advertising purposes as required under Sections 253 and 254 of the Local Government Act.
FURTHER, THAT following the advertising period a report be submitted to Council for further consideration of the draft Policy, having regard to any submissions received.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT Council adopt the draft Policy for the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors (Civic Office Expenses) for advertising purposes as required under Sections 253 and 254 of the Local Government Act.
FURTHER, THAT following the advertising period a report be submitted to Council for further consideration of the draft Policy, having regard to any submissions received.
(Moved Clr P Sansom/Seconded Clr W Pickering)
Meeting Date: 18/02/2009
| FIN002 - 09 | WASTE 2009 CONFERENCE & EXHIBITION "INNOVATING IDEAS CREATING PRACTICAL SOLUTIONS" |
REPORT AUTHOR/S | Waste Project Coordinator - Ms M Park |
FILE REFERENCE | 05/107403 |
REASON FOR REPORT | Conference attendance |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes. Expenditure of Allocated Budgets |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Council has received advice that the Waste 2009 Conference & Exhibition – ‘Innovative Ideas for Creative Solutions’ is being held in Coffs Harbour, NSW from Wednesday 1 April to Thursday 2 April 2009.
The conference will feature keynote addresses from national and industry leaders, with sessions, workshops and concurrent streams focussing on practical solutions over a broad range of waste management issues.
RECOMMENDATION
THAT interested Councillors and the Waste Project Coordinator be authorised to attend the conference and all registration fees and other expenses be paid by Council in accordance with Council’s Conference Attendance Policy.
REPORT DETAIL
The Waste 2009 Conference & Exhibition is being held in Coffs Harbour, NSW from Wednesday 1 April to Thursday 2 April 2009. This is the tenth annual Waste Management Conference and Expo that Coffs Harbour has hosted. This conference is now recognised as one of the premier waste management events on the national agenda.
The conference will feature keynote addresses from national and industry leaders, with sessions, workshops and concurrent streams focussing on practical solutions over a broad range of waste management topics. It will also provide delegates with the latest developments and insights into current and future waste management issues, and of particular interest and relevance to local government, information on:-
- waste management initiatives at local, state, and federal levels;
- the development and implementation of successful programs and strategies to better education residents on waste management practices;
- a wider range of presentations on climate change mitigation and adaptation;
- waste avoidance in practice and the development of effective organics recovery systems.
The conference once again has attracted international speakers and delegates who will participate in an event that is recognised as a highly insightful and knowledgeable forum that explores best practice initiatives in a holistic approach in working together towards effective and practical waste and resource recovery management.
In accordance with Council’s Conference Attendance Guidelines for staff, approval has been granted for the Waste Project Coordinator to attend the Conference. Councillors are requested to contact the Manager, Environmental Services prior to Friday 27 February 2009 if they are interested in attending the Conference.
APPENDIX
COMMITTEE RECOMMENDATION
THAT interested Councillors and the Waste Project Coordinator be authorised to attend the conference and all registration fees and other expenses be paid by Council in accordance with Council’s Conference Attendance Policy.
(Moved Clr W Pickering/Seconded Clr C Wong)
COUNCIL RESOLUTIONRESOLVED THAT interested Councillors and the Waste Project Coordinator be authorised to attend the conference and all registration fees and other expenses be paid by Council in accordance with Council’s Conference Attendance Policy.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN003 - 09 | MANAGING WASTE IN A CLIMATE CHANGE CONFERENCE & EXHIBITION 2009 |
REPORT AUTHOR/S | Manager - Environmental Services, Mr G Dickens |
FILE REFERENCE | 05/1074 |
REASON FOR REPORT | Conference Attendnace |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Expenditure of Allocated Budgets |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Council has received advice from the Waste Management Association of Australia that their Tasmanian Branch will be conducting a conference on 'Managing Waste in a Changing Climate' in Launceston, Tasmania from Wednesday 4 March to 6 March 2009.
The Conference will provide:-
- a forum to examine and discuss future directions and best practices when dealing with waste management issues at local, national and international levels;
- a valuable opportunity for industry, state and local governments to examine their waste management practices and the importance this has in addressing the impacts associated with climate change; and,
- information on sustainable waste management practices that will help tackle climate change by reducing greenhouse gas emissions.
RECOMMENDATION
THAT, in accordance with the Policy, interested Councillors and other staff approved by the General Manager, be authorised to attend the Conference and that registration fees, and other expenses and allowances be met by Council.
REPORT DETAIL
Council has received advice from the Waste Management Association of Australia that the Tasmanian Branch will be conducting a conference on “Managing Waste in a Changing Climate in Launceston, Tasmania from Wednesday 4 March to 6 March 2009.
The Conference will provide a forum that will examine and discuss future directions and best practices when dealing with waste management issues at local, national and international levels. It will also provide delegates with a valuable opportunity for industry, state and local governments to examine their waste management practices and the importance this has in addressing the impacts associated with climate change.
Information on sustainable waste management practices that will help tackle climate change by reducing greenhouse gas emissions will also be analysed. Additionally, the conference will deliver a dynamic range of presenters able to engage delegates at a time when government direction and regulation – combined with social dynamics – demand that emerging waste management initiatives demonstrate an ability to meet new and more urgent challenges.
Councillors are requested to contact the Manager, Environmental Services prior to Friday 27 February, 2009 if they are interested in attending the Conference.
APPENDIX
COMMITTEE RECOMMENDATION
THAT, in accordance with the Policy, interested Councillors and other staff approved by the General Manager, be authorised to attend the Conference and that registration fees, and other expenses and allowances be met by Council.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT, in accordance with the Policy, interested Councillors and other staff approved by the General Manager, be authorised to attend the Conference and that registration fees, and other expenses and allowances be met by Council.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN004 - 09 | 2009 LGMA NATIONAL CONGRESS & BUSINESS EXPO |
REPORT AUTHOR/S | Manager - Administration, Mr B Cooke |
FILE REFERENCE | 08/489 |
REASON FOR REPORT | To inform Councillors about an upcoming conference |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes. Delegates Expenses |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
The 2009 LGMA National Congress & Business Expo Conference is being held in Darwin, from 24-27 May 2009. The conference theme is 'Creating our future'. In particular the topics of local government reform, workplace diversity, and the challenges of skill shortages, women in local government and climate, may be of interest to Hurstville Councillors.
RECOMMENDATION
THAT, in accordance with the Civic Office Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Congress, and that registration fees, other expenses and allowances be met by Council.
REPORT DETAIL
Council has received advice that the 2009 LGMA National Congress & Business Expo Conference is being held in Darwin, from 24-27 May 2009. The conference theme is 'Local Government - Creating our future'.
The Congress will explore topical themes of culture, country and earth focussing on various issues that the local government sector is facing. In particular the topics of local government reform, workplace diversity, in addition to the challenges of skill shortages, women in local government and climate may be of interest to Hurstville Councillors. Full details of the Congress can be obtained from the LGMA website http://www.lgma.org.au/national/national_congress.php
Councillor attendance at conferences is outlined in Council's Civic Office Expenses Policy. Councillors that are attending the Congress are requested to contact Bruce Cooke, Manager Administration before 1 April 2009 so that 'early-bird' registration and other arrangements can be made.
APPENDIX
COMMITTEE RECOMMENDATION
THAT, in accordance with the Civic Office Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Congress, and that registration fees, other expenses and allowances be met by Council.
(Moved Clr W Pickering/Seconded Clr C Wong)
COUNCIL RESOLUTIONRESOLVED THAT, in accordance with the Civic Office Expenses Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Congress, and that registration fees, other expenses and allowances be met by Council.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN005 - 09 | HELP THE CHILDREN OF GAZA APPEAL |
REPORT AUTHOR/S | Manager - Administration, Mr B Cooke |
FILE REFERENCE | 08/420 |
REASON FOR REPORT | To seek approval for action taken |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes $1,000 from Additional Donations |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
The General Manager has received a request to support 'Help the Children of Gaza Appeal' on 3 February 2009. Due to the timing of the Council Meeting, Councillors were consulted by telephone. Most indicated their agreement in supporting the event. Approval is sought for the action taken.
RECOMMENDATION
THAT Council approve the action taking in supporting the 'Help the Children of Gaza Appeal' by subscribing to a special fundraising event for an amount of $1,000 from the Additional Donations Budget.
REPORT DETAIL
The General Manager, Mr Lampe has received the attached request to support 'Help the Children of Gaza Appeal' on 3 February 2009 at 7.00pm. The event is being held by Rockdale City Council at Brighton-le-Sands. The speaker is Mr Peter Jennings, CEO of the overseas aid agency Australian People for Health, Education and Development Abroad (APHEDA).
Due to the timing of the Council Meeting, a report was unable to be put to Council before the event date. However, most Councillors, who were consulted by telephone, indicated their agreement in supporting the event by contributing $1,000 from Additional Donations for the special fundraising event.
Approval is therefore sought for the action taken.
Gaza Event attachment
APPENDIX
COMMITTEE RECOMMENDATION
THAT Council approve the action taking in supporting the 'Help the Children of Gaza Appeal' by subscribing to a special fundraising event for an amount of $1,000 from the Additional Donations Budget.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT Council approve the action taking in supporting the 'Help the Children of Gaza Appeal' by subscribing to a special fundraising event for an amount of $1,000 from the Additional Donations Budget.
(Moved Clr P Sansom/Seconded Clr C Hindi)
Meeting Date: 18/02/2009
| FIN006 - 09 | DONATION REQUESTS REJECTED FROM INDIVIDUALS AND ORGANISATIONS - 1 JANUARY TO 31 DECEMBER 2008 |
REPORT AUTHOR/S | Administration Officer, Ms L Joukhador |
FILE REFERENCE | 08/420 |
REASON FOR REPORT | To inform Members of donation requests rejected under delegated authority |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | No |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
This report lists all donation requests by individuals and organisations that have been rejected under delegated authority for the period 1 January to 31 December 2008.
RECOMMENDATION
THAT the information be received and noted.
REPORT DETAIL
Council at its meeting held on 26 September 2001, resolved that the General Manager be authorised to reject any requests received for financial assistance for attendance at any recognised regional, state, national or international sporting competition, cultural or educational exhibition, without submission to Council for individuals who do not comply with Council's policy.
Furthermore, Council at its meeting held on 26 June 1996, resolved that the General Manager be authorised to reject any requests received for financial assistance without submission to Council for organisations not within Council's area, nor included within the annual budget, on the basis of a report being submitted to Council in respect of the requests rejected from individuals and organisations.
In accordance with Council's decision, the following report is submitted for the information of members detailing the donation requests by individuals and organisations that have been rejected under delegated authority for the period 1 January to 31 December 2008.
| Organisation | Purpose | Amount Requested | Reason Rejected |
| St Ursula's College Kingsgrove | Walkathon for World Youth Day | Not stated | Not within Hurstville area and Budget constraints |
| Leichhardt Council | To support Asylum Seekers Co-ordinator Project | Not stated | Not within Hurstville area and Budget constraints |
| Australian Paralympic Committee | To raise funds for athletes to attend Beijing Olympics | Not stated | Council has previously donated $2000 in support of the athletes |
| Canterbury Bankstown Junior Baseball Club | To raise funds for club members | Not stated | Not within Hurstville area and Budget constraints |
| Serenity NSW Inc | Seeking sponsorship for Southern Sydney Expo - Mental Health Week | Not stated | Not within Hurstville area and Budget constraints |
| Harmony Media Pty Ltd | Seeking sponsorship Children's Christmas Party | Not stated | Not within Hurstville area and Budget constraints |
| Eremeran Hills Study Centre | To raise funds for Tasmania Service Project | Not stated | Not within Hurstville area and Budget constraints |
| Individual | Purpose | Amount Requested | Reason Rejected |
| Byron Westbury | Sponsorship | Not stated | Over the age of 18 |
| Jack Hicking | Financial assistance | Not stated |
|
APPENDIX
COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT the information be received and noted.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN007 - 09 | REQUEST FOR FINANCIAL ASSISTANCE - NICK LEPOURIS |
REPORT AUTHOR/S | Administration Officer, Ms L Joukhador |
FILE REFERENCE | 08/420 |
REASON FOR REPORT | Request for financial assistance to be considered by Council |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Funding available from 2008/2009 Adopted Program Budget account 4059.46820 |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
This report details a request from Nick Lepouris requesting financial assistance to help with his attendance at the US Open Taekwondo Championships in February 2009.
RECOMMENDATION
THAT Council provide a donation in the amount of $350 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Nick Lepouris to attend the US Open Taekwondo Championships to be held in Las Vegas in February 2009.
FURTHER, THAT Nick Lepouris be requested to submit a report on his results achieved at the US Open Championships.
REPORT DETAIL
The following letter has been received by Council on 10 December 2008 from Nick Lepouris:
- "My name is Nick Lepouris and I am 15 years of age turning 16 in January. I am in year 9 attending Casimir Catholic College in Marrickville. I am writing to you to ask for your support through sponsoring me as I have just recently been placed in the Australian Taekwondo team and now travelling overseas for international competitions.
I have been doing the sport of Taekwondo since the age of 6. I have been representing my local Taekwondo club in Marrickville known as Master's TKD. I train 5 times a week in the lead up to a competition, 2 times with my club and 3 times with my personal instructor. I am nearly a 10 year veteran of this sport.
I have many titles to my crown. My major titles featuring are 9 times State champion, a 2 time National champion and South Pacific champion all within 4 years of competing.
Just recently in October, I won the Australian National championships for the 2nd time and I have received an invitation from Taekwondo Australia to join the Australian team and fly to Las Vegas for the US Open in February. This is a major highlight of my career. There is also a big opportunity for me to compete in the 2009 world games and Junior Olympic Games. As you can imagine all the above accomplishments have only been made possible through my wonderful parents unending support by taking me to training and watching me fight and also financially backing me up to follow my dream of one day competing in the Olympic Games. Through all the training fees and travelling, my parents are finding it difficult to send me to such competitions. This is why I ask for you to help me out so that I can compete at an elite level and achieve my major goals in the future.
I thank you for your time and consideration."
This policy provides sporting, cultural, art and academic sponsorship to enable individuals selected by governing or sponsoring body of a recognised competition or performance to participate subject to:
- a) the individual concerned being 18 years of age or under;
b) the individual being a resident of Hurstville City area;
c) the activity being a recognised regional, state, national or international competition or performance;
d) the individual being required to submit a report on the results achieved at the competition or performance notwithstanding whether the individual participated on an individual or team basis.
Council's Policy provides for donations of up to $350 depending on the location of the event venue, to assist with expenses for competitions and exhibitions.
Specific funding has been made available in the 2008/2009 Adopted Program budget for this purpose, in account 4059.46820 Sponsorship - Sporting, Cultural, Academic. A total amount of $2000 was allocated in the budget for this purpose, and to date $700 has been expended, leaving an amount of $1300 available.
Please note that there is an additional request for financial assistance to be considered at tonight's meeting, and should both requests for assistance be approved, it will alter the amount of $1300 available to $650.
In view of Council's policy, and the availability of funding in the current budget, the abovementioned request is recommended.
APPENDIX
COMMITTEE RECOMMENDATION
THAT Council provide a donation in the amount of $350 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Nick Lepouris to attend the US Open Taekwondo Championships to be held in Las Vegas in February 2009.
FURTHER, THAT Nick Lepouris be requested to submit a report on his results achieved at the US Open Championships.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT Council provide a donation in the amount of $350 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Nick Lepouris to attend the US Open Taekwondo Championships to be held in Las Vegas in February 2009.
FURTHER, THAT Nick Lepouris be requested to submit a report on his results achieved at the US Open Championships.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN008 - 09 | REQUEST FOR FINANCIAL ASSISTANCE - SYLVIA LOW |
REPORT AUTHOR/S | Administration Officer, Ms L Joukhador |
FILE REFERENCE | 08/420 |
REASON FOR REPORT | Request for financial assistance to be considered by Council |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Limited funding is available in the current budget |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
This report details a request from Katherine Fong, on behalf of Sylvia Low, requesting financial assistance to help Sylvia attend the U13 Badminton Championships in Altona Victoria in January 2009.
RECOMMENDATION
THAT Council provide a donation in the amount of $300 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Sylvia Low to attend the U13 Badminton Championships to be held in Altona Victoria in January 2009.
FURTHER THAT, Sylvia Low be requested to submit a report on her results achieved at the U13 Badminton Championships.
REPORT DETAIL
The following letter has been received by Council on 13 January 2009 from Katherine Fong on behalf of Sylvia Low:
- "I am writing this letter on behalf of Sylvia Low. We are wondering if Hurstville Council can provide a bit of sponsorship for Sylvia Low. She plays and trains badminton at Dulwich Hill. She trains about 3 to 4 times a week. You can go to our website at www.sydneybadmintonassooc.com. I have attached a letter from Badminton Association advising of selection to represent U13 Badminton Championships in Altona Victoria in January.
Thank you in anticipation
Katherine Fong
NSW U13 Badminton Team Manager"
- a) the individual concerned being 18 years of age or under
b) the individual being a resident of Hurstville City area
c) the activity being a recognised regional, state, national or international competition or performance
d) the individual being required to submit a report on the results achieved at the competition or performance notwithstanding whether the individual participated on an individual or team basis.
Council's policy provides for donations of up to $350 depending on the location of the event venue, to assist with expenses for competitions and exhibitions.
Specific funding has been made available in the 2008/2009 Adopted Program budget for this purpose, in account 4059.46820 Sponsorship - Sporting, Cultural Academic. A total amount of $2000 was allocated in the budget for this purpose, and to date $700 has been expended, leaving an amount of $1300 available.
Please note that there is an additional request for financial assistance to be considered at tonight's meeting, and should both requests for assistance be approved, it will alter the amount of $1300 available to $650.
In view of Council's policy, and the availability of funding in the current budget, the abovementioned request is recommended.
APPENDIX
COMMITTEE RECOMMENDATION
THAT Council provide a donation in the amount of $300 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Sylvia Low to attend the U13 Badminton Championships to be held in Altona Victoria in January 2009.
FURTHER THAT, Sylvia Low be requested to submit a report on her results achieved at the U13 Badminton Championships.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT Council provide a donation in the amount of $300 under the provisions of Section 356 of the Local Government Act 1993 from Account 4059.46820 of the 2008/2009 Adopted Program Budget, to assist Sylvia Low to attend the U13 Badminton Championships to be held in Altona Victoria in January 2009.
FURTHER, THAT, Sylvia Low be requested to submit a report on her results achieved at the U13 Badminton Championships
.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN009 - 09 | QWN08-90 BY CLR A WAGSTAFF RE: FORMER OATLEY BOWLING CLUB SITE |
REPORT AUTHOR/S | Commercial Properties Manager - Mr G McDonald |
FILE REFERENCE | 07/603 |
REASON FOR REPORT | Response to Councillor A Wagstaff's question regarding St George Brass Band’s request to occupy the former Oatley Bowling Club building. |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Nil |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | QWN 08-90 10th December 2008 |
EXECUTIVE SUMMARY
This report is presented to Council in response to a Question Without Notice from Councillor A Wagstaff regarding St George Brass Band’s request to occupy the former Oatley Bowling Club building and building works carried out on site.
RECOMMENDATION
THAT the information be received and noted.
REPORT DETAIL
At the Council meeting held on 10th December 2008, Councillor A Wagstaff advised that the St George Brass Band wrote to Council in January 2008 seeking a band rehearsal venue with storage facilities. Councillor Wagstaff asked that given that the former Oatley Bowling Club building was vacant at the time, why did Council then advise the St George Brass Band that there are no suitable premises available?
By January 2008, the former Oatley Bowling Club building had been vacant for two years and had suffered severe vandalism resulting in the building being unsafe to occupy. The building is not suitable to be used by any group at this stage. Council is yet to determine the future use of the site and building.
The brick layers engaged to secure the building placed a small amount of surplus mortar on a plywood board located with other rubbish within the building. Rubbish within the building will be removed on the future demolition or restoration of the building.
APPENDIX
COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr W Pickering/Seconded Clr C Wong)
COUNCIL RESOLUTIONRESOLVED THAT the information be received and noted.
(Moved Clr A Wagstaff/Seconded Clr J Jacovou)
It was noted that after the closure of the Sports Club in January 2006, the Lions Club continued to use the basement garage for storage purposes until July 2007 when the garage was broken into and their equipment vandalised, after which they removed their equipment.
Meeting Date: 18/02/2009
| FIN010 - 09 | SSROC PREFERRED SUPPLIER FOR TEMPORARY STAFF |
REPORT AUTHOR/S | Manager Human Resources, Ms R Crothers |
FILE REFERENCE | 09/439 |
REASON FOR REPORT | To seek Council Approval to particpate in the SSROC Contract |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | No |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
South Sydney Reginal Orgnaisation of Councils (SSROC) is attempting to co-ordinate a range of activities which Councils share, including recruitment. The benefits include:
- Use buying power to negotiate lower prices and higher levels of service quality
- Establish strong relationships with providers who better undertsand Council needs and environment
- Strengthen co-ordination between Councils
As such SSROC went out to tender for Temporary Staff in October 2008, and selected, with participation, of some SSROC Councils a list of preferred suppliers. The contract will run for two years from 1 February 2009 to 31 March 2011 with an option to extend for one year.
RECOMMENDATION
THAT Council approve participation in the SSROC Preferred Supplier Contract for Temporary Staff from 1 February 2009 to 31 January 2011 with an option to extend for one year.
REPORT DETAIL
In October 2008, SSROC went to tender for a list of preferred suppliers for Temporary Staff. In this tender, prices were requested for 42 different temporary staff positions. The Evaluation Committee decided unanimously that it was inappropriate to select only one tender, as the ranking of prices frequently varied from one position to another. Nor was it considered appropriate to look at each position in isolation. It was therefore decided that the most suitable option for both providers and Councils was to establish 4 distinct groups of positions that include the 42 positions identified, plus any other similar temporary positions relevant to each group.
These were:
- Group1 Clerical/Admin./Support
- Group 2 Trades and Operational
- Group 3 Professional Officers- Engineering/Planning/Environment
- Group 4 Professional Officers – Finance/Child Care/Librarian
The preferred suppliers selected were:
Adecco | Clerical/Admin/Support Trades and Operational Professional Officers- Finance/Child Care/Librarian |
All Staff | Clerical/Admin/Support Trades and Operational Professional Officers- Engineering/Planning/Environment Professional Officers -Finance/Child Care/Librarian |
IPA | Cerical/Admin/Support Trades and Operational |
McArthur Mangement Services | Clerical/Admin/Support |
Protech Personnel (NSW) Pty Ltd | Professional Officers (Engineering, Planning/Environment) |
Recruitment Edge | Trades and Operational |
Spectrum | Clerical/Admin/Support Trades and Operational Professional Officers- Engineering/Planning/Environment Professional Officers – Finance/Child Care/Librarian |
Agreed performance Standards have been set out by SSROC. Prices remain fixed for a period of 12 months. Price variance after that will only take place following a consultative meeting between parties.
Should the panel of providers not be able to fulfil a required position within the timeframes required, Council may approach alternative providers.
APPENDIX
COMMITTEE RECOMMENDATION
THAT Council approve participation in the SSROC Preferred Supplier Contract for Temporary Staff from 1 February 2009 to 31 January 2011 with an option to extend for one year.
(Moved Clr J Jackovou/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT Council approve participation in the SSROC Preferred Supplier Contract for Temporary Staff from 1 February 2009 to 31 January 2011 with an option to extend for one year.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN011 - 09 | ST GEORGE SPORTS STARS BREAKFAST |
REPORT AUTHOR/S | Manager - Administration, Mr B Cooke |
FILE REFERENCE | 09/102 |
REASON FOR REPORT | To seek approval for financial support and action taken |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes. $1,000 |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
The 'St George Sports Stars Breakfast' charity event is an initiative of the Lions Club of Lugarno. It is supported by the Member for Oatley, Mr Kevin Greene, MP and local citizen and businessman, Mr Phil Bates. Council has been invited to financially support the event.
RECOMMENDATION
THAT Council approve the action taken in purchasing a table at the 'St George Sports Stars Breakfast' charity breakfast at a cost of $1,000, and the attendance of the Mayor, interested Councillors and the General Manager at the event.
REPORT DETAIL
Lugarno Lions, in conjunction with Mr Kevin Greene MP, Member for Oatley and local resident and businessman Mr Phil Bates, is organising a charity event 'St George Sports Stars Breakfast' to assist local organisations who work with disabled children. The event is being held on 20 February 2009 at the Booth Saunders Pavillion, Hurstville Oval and will cost $100 per person. The speaker and guests at the event will include St George Sporting 'greats'.
Council has been invited to support the event by purchasing tickets for a table of ten. Due to the timing of the Council Meeting the General Manager has canvassed the majority of Councillors who have indicated support for the event. Given that the event is before the next Council meeting, it is proposed to accept the invitation and request the Council to approve the recommendation retrospectively.
Council has supported the event in the past.
APPENDIX
COMMITTEE RECOMMENDATION
THAT Council approve the action taken in purchasing a table at the 'St George Sports Stars Breakfast' charity breakfast at a cost of $1,000, and the attendance of the Mayor, interested Councillors and the General Manager at the event.
(Moved Clr W Pickering/Seconded Clr C Wong)
COUNCIL RESOLUTIONRESOLVED THAT Council approve the action taken in purchasing a table at the 'St George Sports Stars Breakfast' charity breakfast at a cost of $1,000, and the attendance of the Mayor, interested Councillors and the General Manager at the event.
(Moved Clr P Sansom/Seconded Clr C Hindi)
Meeting Date: 18/02/2009
| FIN012 - 09 | TWIRLING AUSTRALIA |
REPORT AUTHOR/S | Manager - Administration, Mr B Cooke |
FILE REFERENCE | 09/93 |
REASON FOR REPORT | To consider request for financial support |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes - no funds specifically provided in program budget. Limited funds available in additional donations budget. |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
The Mayor has received a joint invitation from NSW Baton Twirling Association Inc and the Australian Baton Twirling Association Inc NSW to sponsor an International Baton Twirling event at Dunc Gray Velodrome at Bass Hill 6-9 August 2009.
RECOMMENDATION
THAT Council considers this request.
REPORT DETAIL
The Mayor, Councillor Vince Badalati has received a joint invitation from NSW Baton Twirling Association Inc and the Australian Baton Twirling Association Inc NSW to sponsor an International Baton Twirling event at Dunc Gray Velodrome at Bass Hill 6-9 August 2009:
- "It is with great excitement that I notify you of the upcoming World Baton Twirling Federation International Cup, being held at the Dunc Gray Velodrome on August 6-9, 2009. This prestigious world-class competition is the first time Australia has ever held an International Baton Twirling event.
The Australian Baton Twirling Association in conjunction with the New South Wales Baton Twirling Association will be hosting the event for approximately 1000 competing athletes from 22 member countries of the World Baton Twirling Federation, encompassing countries from Europe, Americas & Asia.
This is an event on a global scale; we would like to offer your company the opportunity to come on board as a sponsor providing you with the opportunity to reach a large audience to promote your business and its goods and services.
We are asking for your assistance to make this a competition to remember. Our request for financial support is to assist in covering some of the costs associated with, venue hire, floor hire, security, competition programs, media coverage and athlete and judge's functions. Both the Australian Baton Twirling Association and the NSW Baton Twirling Association run entirely on the support of organisations such as yourselves and as such your support is greatly appreciated.
A tax invoice will be supplied for accounting purposes.
To assist with your decision, following are the details of sponsorship opportunities. Together we can reach our objective of greater exposure for our sport, your company and a wonderful exciting experience for all.
Our Sponsorship Co-ordinators are, Ainslie Hunt m: 0425 369 654 - Email: ainslie@tmsap.com or Eliza Haeusler M: 0407 407 944 - Email: Eliza_Haeusler@amp.com.au. Please contact either Ainslie or Eliza and they will arrange to meet with you personally.
Your support in bringing the World Baton Twirling International Cup to Australia is very appreciated."
Twirling a baton is a complex and demanding competitive sport. It is a sport for girls and boys, women and men. The athlete's main instrument is a balanced steel baton that is manipulated from hand to hand to spin continuously. The speed and control of the baton's revolution depends upon the athlete's skill level. Years of training are required to master the sport. The sport of baton twirling is complex because technique of the twirling baton and the movements of body are given equal credit. Further information about the sport is available from the website www.worldbaton2009.com
The sponsorship opportunities are as follows:
- Platinum $10,000
- Gold $5,000 - $9,999
- Silver $3,000 - $4,999
- Bronze $1,000 - $2,999
- Patron $500 - $999
- Friend $100 - $499.
Each sponsorship opportunity attracts various acknowledgement, publicity and other benefits, such as free tickets.
It is noted that the organisations meet outside the Hurstville City Council area and the event is being held in the Bankstown LGA.
Of the $10,000 Additional Donations Budget, $6516 has been expended leaving a balance of $3484.
APPENDIX
COMMITTEE RECOMMENDATION
THAT Council declines the request.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT Council declines the request.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN013 - 09 | AMENDMENT TO TENDER & QUOTATION PROCEDURE |
REPORT AUTHOR/S | Chief Financial Officer, Ms K Foldi |
FILE REFERENCE | 08/2207 |
REASON FOR REPORT | To amend Council's Tender & Quotation Procedure in line with the NSW Local Government Act |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Nil |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Local Government Regulations have been amended to increase the Tendering Threshold Amount from $100,000 to $150,000. It is recommended that Council align the amount with current NSW Local Government (General) Regulation 2005 and amend our Procedure accordingly.
RECOMMENDATION
THAT the Hurstville City Council Tender and Quotation Procedure be amended as outlined in the report.
REPORT DETAIL
Section 55 of the Local Government Act 1993 requires Local Government Councils to invite tenders before entering into certain contracts. However, Section 55 (3) formally provided that this tendering requirement did not apply to a contract involving an estimated expenditure, or receipt of an amount of less than $100,000, or such other amount as may be prescribed by the regulations. This has since been amended, and Section 55 does not apply to contracts involving an estimated expenditure or receipt of an amount of less than $150,000 (rather than the $100,000 amount referred to in that section).
Hurstville City Council's current Tender and Quotation Procedure refers to the Section 55 of the NSW Local Government Act and requires tenders for the purchase of commodities or items where expenditure is in excess of $100,000. It is recommended that Hurstville Council align the amount with the current Local Government (General) Regulations 2005 and amend its Tender and Quotation Procedure to invite tenders for expenditure in excess of $150,000, including GST.
APPENDIX
COMMITTEE RECOMMENDATION
THAT the Hurstville City Council Tender and Quotation Procedure be amended as outlined in the report.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT the Hurstville City Council Tender and Quotation Procedure be amended as outlined in the report.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
Meeting Date: 18/02/2009
| FIN014 - 09 | CERTIFICATES OF CASH & INVESTMENTS - NOVEMBER & DECEMBER 2008 |
REPORT AUTHOR/S | Chief Financial Officer, Ms K Foldi |
FILE REFERENCE | 08/947 |
REASON FOR REPORT | Monthly update |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Nil |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
The Certificates of Cash & Investments for the periods ending 30 November 2008 and 31 December 2008 are attached as Appendices.
RECOMMENDATION
THAT the report be received and noted
REPORT DETAIL
APPENDIX
Certificate of Cash & Investments November 2008
Certificate of Cash & Investments December 2008
COMMITTEE RECOMMENDATION
THAT the report be received and noted.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT the report be received and noted.
FURTHER, THAT the possible inclusion of additional information to be included in the Investment Register be referred to a future Councillor Workshop.
(Moved Clr B Giegerl/Seconded Clr S McMahon)
It was noted that the Investment Register was omitted from the printed copies of the Business Paper but available in the published Electronic Business Paper.
Meeting Date: 18/02/2009
| FIN015 - 09 | DECEMBER 2008 QUARTERLY FINANCIAL REVIEW |
REPORT AUTHOR/S | Chief Financial Officer, Ms K Foldi |
FILE REFERENCE | 03/1796 |
REASON FOR REPORT | To present results of the December 2008 Quarterly Financial Review |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
In accordance with the Local Government Act, the Responsible Accounting Officer is required to provide a Quarterly Financial Review to Council within eight weeks of each quarter’s end. This report provides an overview of the results of the Quarterly Financial Review for the quarter ended 30 December 2008.
In June 2008 Council adopted the 2008/2009 Program Budget with a cash surplus of $1,475k after allowing for depreciation of $7.5M, which is a non-cash item. Following the inclusion of revotes from the previous budget year and additional votes approved by Council, the current surplus prior to the December quarterly program review was $1,622k. As a result of this review, the expected result for the year ended 30 June 2009 is a cash surplus of $1,294k, a negative movement of $328k from the previous forecast.
RECOMMENDATION
THAT the report on the December Quarterly Financial Review be received and noted.
THAT Council vote $46,000 from Section 94 - Georges River Drainage for additional drainage works on Walter St Footpath.
THAT $100k be transferred from the Operating Expense budget to Capital Expenditure budget for Commercial Property works.
FURTHER THAT Program Budgets be adjusted in accordance with Appendix 1 – December 2008 Budget Summary.
REPORT DETAIL
The following table provides a breakdown of key variances that contributed to the revised Full Year Forecast.
DECEMBER QUARTERLY REVIEW - MAJOR 2008/09 FORECAST VARIANCES
| Income and Grants | Operating Expend | Capital Expend | Equity / Funding | Program Budget Impact | |
| Domestic Waste | -13,243 | 13,243 | 0 | ||
| Commercial Waste | -22,585 | -22,585 | |||
| Golf Course - Green Fees | -118,526 | 7,379 | -111,147 | ||
| Jack High Childcare Centre - Fees & Grant | -180,625 | -180,625 | |||
| Commercial Property Portfolio | 68,880 | 89,883 | -100,000 | 58,763 | |
| Entertainment Centre | 23,679 | 23,679 | |||
| Restorations | 401,777 | -436,796 | -35,019 | ||
| Section 94 Contributions & related Interest | 163,641 | -163,641 | 0 | ||
| Interest | -335,807 | -335,807 | |||
| Fines | 68,155 | 68,155 | |||
| Investibility Project - Deferred to 2009/10 | -145,000 | 155,000 | -10,000 | 0 | |
| Street Lighting | 60,000 | 40,000 | 100,000 | ||
| Co-generation project at Leisure Centre - Deferred to 2009/10 | -268,764 | 25,000 | 505,700 | 261,936 | |
| Driveway Construction | -56,923 | -56,923 | |||
| Development Fees | -37,758 | -37,758 | |||
| Engineering - Road Opening Permits | 15,812 | 15,812 | |||
| Employee Costs | -60,410 | -60,410 | |||
| Fringe Benefits Tax | -61,168 | -61,168 | |||
| Liability Claims | -23,949 | -23,949 | |||
| Legal Expenses | 44,068 | 44,068 | |||
| Delegates Expenses | -20,000 | -20,000 | |||
| Operating Lease for IT Hardware | 42,057 | 42,057 | |||
| Strategic Planning Consultants - Deferred to 2009/10 | 187,096 | 30,000 | 217,096 | ||
| Consultants - Various projects | -32,752 | -32,752 | |||
| Contractors - Various Engineering works | -93,597 | -192,586 | -286,183 | ||
| Materials - Savings to fund additional contractors charges | 99,656 | 99,656 | |||
| Printing & Stationery | 16,641 | 16,641 | |||
| Motor Vehicle Expenses | 12,936 | 12,936 | |||
| CBD Masterplan | 1,511,143 | -1,511,143 | 0 | ||
| Property Portfolio | 3,416,600 | -3,500,000 | -83,400 | ||
| Various Operating Activities | 149,143 | -61,332 | 81,594 | -110,663 | 58,742 |
| | | | ||
NET EFFECT OF MAJOR VARIANCES | -228,144 | -70,288 | 5,222,451 | -5,252,204 | -328,185 |
Items Requiring Council Approval
During the review it was identified that additional drainage works were required during construction of the Walter St footpath. This additional drainage work should be funded from Section 94 - Georges River Drainage.
In addition, it was identified that $100k of Maintenance expenditure on Commercial Property works was of a capital nature. This requires a budget transfer from Operating Expense to Capital Expenditure.
APPENDIX 1 - Budget Summary as at 31 December 2008
i) Budget by Horizon: This table provides an overview of the Program Budget by Horizon as adopted in the 2008/09 Management Plan. The summary includes the Adopted Budget and the financial implications of any decisions of Council up to 31 December 2008, the actuals Year to Date and revised Full Year Forecast through to 30 June 2009.
As at 31 December 2008, the Revised Forecast shows a surplus cash position of $1,294k against an Adopted Budget surplus of $1,476k. The major variances are detailed above.
ii) Estimated Working Funds Calculation: This table provides a summary of the estimated working funds balance, based on the revised Full Year Forecast. As at 31 December 2008 the estimated year-end working funds balance is $4,231k.
iii) Summary Operating Statement: The Program Budget result has been converted to Australian Accounting Standards Format to provide an Operating result from the statutory perspective. As a result of the December Quarterly Financial Review, the anticipated Operating result for 2008/2009 is a surplus of $28k before capital contributions and $5,496k after capital contributions. This reflects a negative movement from Adopted Budget of $8,638k after capital contributions. This can be attributed mainly to early receipt of an $8M Grant from the Ministry of Transport for the Bus Interchange project in June 2008 which had been budgeted for this financial year.
For more detail on the expected Operating result refer to Appendix 3 of this report.
APPENDIX 2 - Financial Health Check Performance Indicators
The Financial Health Check Performance Indicators provide a trend analysis, an overall summary and commentary on each indicator.
APPENDIX 3 - Income Statement
The Income Statement (formerly Operating Statement) shows the Adopted 2009 Budget, the Current 2009 Forecast and the Revised Forecast as at the December Quarterly Financial Review. The Income Statement has been prepared in line with accrual based accounting principles. As such, the Income Statement does not include any funding sources from prior years that have been included in the Program Budget.
APPENDIX 4 – Statement of Financial Position
The Statement of Financial Position (Balance Sheet) shows Council's position at the end of the 2008 Financial Year, the position according to the Adopted 2009 Budget and the Forecast position following the December Quarterly Financial Review as at 30 June 2009. This statement has also been produced in line with statutory accounting standards.
APPENDIX
Appendix 1 - Budget Summary
Appendix 2 - Financial Health Check Performance Indicators
Appendix 3 - Income Statement
Appendix 4 - Statement of Financial Position
COMMITTEE RECOMMENDATION
THAT the report on the December Quarterly Financial Review be received and noted.
THAT Council vote $46,000 from Section 94 - Georges River Drainage for additional drainage works on Walter St Footpath.
THAT $100k be transferred from the Operating Expense budget to Capital Expenditure budget for Commercial Property works.
FURTHER THAT Program Budgets be adjusted in accordance with Appendix 1 – December 2008 Budget Summary.
(Moved Clr C Wong/Seconded Clr W Pickering)
COUNCIL RESOLUTIONRESOLVED THAT the report on the December Quarterly Financial Review be received and noted.
THAT Council vote $46,000 from Section 94 - Georges River Drainage for additional drainage works on Walter St Footpath.
THAT $100k be transferred from the Operating Expense budget to Capital Expenditure budget for Commercial Property works.
FURTHER, THAT Program Budgets be adjusted in accordance with Appendix 1 – December 2008 Budget Summary.
(Moved Clr W Pickering/Seconded Clr B Giegerl)