MAYORAL MINUTE

Meeting Date: 25/02/2009

Councillors, tonight’s Mayoral Minute relates to two issues.
  1. I’m sure I speak on behalf of all Councillors when I say that our thoughts are with the people in Victoria who have suffered great personal and physical loss through the devastating bushfires.

    To date, more than 200 people have lost their lives in this national disaster and hundreds more have lost their homes.

    I am proud that despite the tough economic times that we are all currently experiencing, people from around the nation have dug deep and raised more than $100 million for those people and communities who have been affected by this terrible tragedy.

    In the past two weeks, Council staff have contributed to these fundraising efforts by raising approximately $3,000 through two events. At the Business Leaders’ Dinner on 10 February 2009, an additional $1,136 was also raised. All money has since been forwarded to the Salvation Army Bushfire Relief Appeal.

    I propose that Council donate a further $20,000 and show our support for the people of Victoria.
  2. Council resolved on 22 October 2008 to apply to the Local Government and Shires Association for Certificates of Services for Councillors Beverley Giegerl and Philip Sansom.

    Councillor Giegerl received her award at the Council meeting on 10 December 2008. I will be presenting Councillor Sansom with his award during tonight’s Privilege time.
    I move reception of the minute.


    MAYORAL MINUTE

    Meeting Date: 25/02/2009

    MAYORAL MINUTE

    HURSTVILLE CITY COUNCIL
    CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
    __________________________________

    SUMMARY OF ITEMS TO BE ADDRESSED AT
    THE COUNCIL MEETING
    TO BE HELD ON 25TH FEBRUARY, 2009


    Summary:


    Item No: CCL004 - 09 RETURN OF THANKSItem No: CCL005 - 09 QUESTIONS WITHOUT NOTICE Item No: CCL006 - 09 MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS Item No: CCL007 - 09 DISCLOSURES OF INTEREST Item No: CCL008 - 09 LGA CERTIFICATES OF SERVICE - CLR P SANSOMItem No: CCL009 - 09 NATIONAL CHILDCARE ACCREDITATION COUNCIL (NCAC) ACCREDITATION DECISION FOR HURSTVILLE FAMILY DAY CAREItem No: CCL010 - 09 MORTDALE RSL SUB-BRANCH ANZAC MEMORIAL SERVICE, MORTDALE MEMORIAL PARKItem No: CCL011 - 09 CERTIFICATES OF CASH & INVESTMENTS AS AT 31 JANUARY 2009Item No: CCL012 - 09 7TH NATIONAL MAINSTREET CONFERENCE 2009Item No: CCL013 - 09 ALGWA CONFERENCEItem No: CCL014 - 09 COMMENCEMENT OF THE NSW HOUSING CODE (COMPLYING AND EXEMPT DEVELOPMENT FOR DETACHED HOUSINGItem No: CCL015 - 09 M5 EAST FREEWAY LGA BOUNDARY ADJUSTMENTItem No: CCL016 - 09 ST GEORGE & SUTHERLAND SHIRE LEADER'S SPORTSTARS AWARDSItem No: CCL017 - 09 NSW SOUTHERN REGION MULTICULTURAL AFFAIRS COMMITTEE - REQUEST FOR FINANCIAL ASSISTANCE Item No: CCL018 - 09 MANAGEMENT PLAN 2008/2012 2ND QUARTER REPORTItem No: CCL019 - 09 ROTARY POLICE OFFICER OF THE YEAR AWARDSItem No: CCL020 - 09 AUSTRALIAN-CHINESE MUSICIANS ASSOCIATION CONCERTItem No: CCL021 - 09 POLE DEPOT REQUEST FOR PARKING WITHIN TRACEY STREET CARPARK Item No: CCL022 - 09 PROPERTY MATTER – LEASE OF 1 BARRATT STREET, HURSTVILLEItem No: CCL023 - 09 PROPERTY STATUS REPORT Item No: CCL024 - 09 LIBRARY AND MUSEUM REVIEW Item No: CCL025A-09 TREE REMOVAL REQUEST - 109A BASSETT STREET, HURSTVILLE
    (Report by Manager Engineering Services, Mrs M Whitehurst)
    TR08/18

    Item No: NOM001 - 09 NOTICE OF MOTION – SHADE PROTECTION TO PLAYGROUND EQUIPMENTItem No: NOM002 - 09 NOTICE OF MOTION - RESCISSION - DRAFT HURSTVILLE LOCAL ENVIRONMENTAL PLAN 1994 9AMENDMENT NO 71) AND DRAFT DEVELOPMENT CONTROL PLAN NO 1 AMENDMENT - MASHMAN SITE, KINGSGROVE


    ___________________________________________________________________________
    Meeting No. 1 to be held on 25/02/2009



    18 February, 2009



    His Worship the Mayor and the Councillors

    Dear Member,

    I have by direction to request your attendance at the following meeting of Council to be held in the Council Chamber, Civic Centre, Hurstville, on Wednesday 25 February, 2009, at 7.00 p.m. to deal with the Business herein mentioned.

    Yours faithfully,





    Victor G D Lampe
    General Manager


    B U S I N E S S

    1. National Anthem
    2. Opening Prayer Reverend Allan Beavan – St George Anglican Church
    3. Acknowledgement of traditional owners
    4. Confirmation of Minutes
    Ordinary Meeting 10 December, 2009
    2. Apologies
    3. Mayoral Minute
    4. Privilege
    a) Condolences
    b) Other Matters of Privilege
    5. Disclosure of Nature and Interest in Matters before Council
    6. Council Meeting Reports
    7. Notices of Motion
    8. Questions Without Notice
    9. Motion to proceed to Committee of the Whole (Closed Council Meeting) to
    consider Confidential Matters, and to consider representations from the
    public as to whether the meeting is to be closed
    10. Adoption of Recommendations of Committee of the Whole.






    Meeting Date: 25/02/2009

    CCL005 - 09QUESTIONS WITHOUT NOTICE

    REPORT AUTHOR/S

    Manager - Administration, Mr B Cooke

    FILE REFERENCE

    08/180

    REASON FOR REPORT

    For the information of Members

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    Yes

    FINANCIAL IMPLICATIONS

    Nil

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    To update Members on the status of Questions Without Notice raised at previous Council meetings.

    RECOMMENDATION
    THAT the information be received and noted.

    REPORT DETAIL
    The Outstanding Questions Without Notice Report is now submitted as an appendix for the information of Members.

    APPENDIX

    Questions Without Notice
    QUESTIONS WITHOUT NOTICE Council Mtg 25022009.doc


    COUNCIL RESOLUTION
    RESOLVED THAT the information be received and noted.
    (Moved Clr P Sansom/Seconded Clr S McMahon)


    Meeting Date: 25/02/2009

    CCL006 - 09MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS

    REPORT AUTHOR/S

    Manager Environmental Services, Mr G Dickens

    FILE REFERENCE

    07/180

    REASON FOR REPORT

    For the information of members

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Nil

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Report to Council PPE070-04 15th December, 2004.


    EXECUTIVE SUMMARY

    To review the Environmental Services Legal Report.

    RECOMMENDATION

    THAT the information be received and noted.

    REPORT DETAIL
    Council at its meeting on the 15th December, 2004 (PPE070 - 04) resolved that the Environmental Services Legal Report be removed from the Policy, Planning and Environment Report and be incorporated into a standing report in the Service Delivery Committee.

    Accordingly the subject reports are now attached as appendices for the information of members.

    A Member, should he or she so desire, wish to discuss a particular item included in this section, has the right to exclude the matter under this item and to have the matter debated in Council.

    APPENDIX

    Environmental Services Legal Report

    Environmental Services Legal Report 10022009.xls


    COUNCIL RESOLUTION
    RESOLVED THAT the information be received and noted.
    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL007 - 09DISCLOSURES OF INTEREST

    REPORT AUTHOR/S

    Manager - Administration, Mr B Cooke

    FILE REFERENCE

    08/1603

    REASON FOR REPORT

    To meet statutory requirements

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Nil

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Yes: CCL243-07 (17 October 2007), CCL044-08 (23 April 2008),
    CCL075-08 (25 June 2008), CCL157-08 (22 October 2008), CCL214 (10 December 2008)


    EXECUTIVE SUMMARY
    Section 450A of the Local Government Act 1993 requires Disclosure of Interest Returns lodged, to be tabled at the first meeting of the Council after the last day of lodgement. The returns for Councillors and designated persons have been received and are tabled before this Council.

    RECOMMENDATION
    THAT the Disclosure of Interest Returns lodged by the Councillors listed in the report be received and noted.

    REPORT DETAIL
    At its meeting on 22 June 2007 Council resolved that officers holding certain positions would be designated persons, as defined in Section 441 for the purpose of submitting Disclosure of Interest Returns under Section 449. Amendments have been made to the list at subsequent Council meetings, including most recently in Reports CCL157-08 (22 October 2008) and CCL214-08 (10 December 2008).

    The following completed returns for Councillors, required within three (3) months of becoming a Councillor or designated person under Section 449(1), have been lodged with Council:
    The returns have been filed in the appropriate register, which is now tabled for the information of Council in accordance with the requirements of Section 450A of the Local Government Act 1993. The Register of Disclosure Interest Returns is available for inspection.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT the Disclosure of Interest Returns lodged by the Councillors listed in the report be received and noted.
    (Moved Clr P Sansom/Seconded Clr S McMahon)


    Meeting Date: 25/02/2009

    CCL009 - 09NATIONAL CHILDCARE ACCREDITATION COUNCIL (NCAC) ACCREDITATION DECISION FOR HURSTVILLE FAMILY DAY CARE

    REPORT AUTHOR/S

    Manager Children's Services, Ms J Ribarovski

    FILE REFERENCE

    08/1083

    REASON FOR REPORT

    Advise Council of results of recent NCAC accreditation

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Ongoing access to Commonwealth's Child Care Benefit Scheme

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    Hurstville Council’s Family Day Care Scheme has received a high quality rating as a result of their participation in the third round of the NCAC Quality Improvement and Accreditation system.

    RECOMMENDATION
    THAT the information be received and noted.

    REPORT DETAIL
    The Family Day Care Quality Assurance (FDCQA) system is an initiative of the Australian Government which links the achievement of national quality standards in Family Day Care schemes to the payment of Child Care benefit funding for families using those services. The FDCA is administered by the National Child Care Accreditation Council (NCAC).

    The FDCQA process involves the following five steps: registration; submission of a self-study report and continuing improvement plan; a two day unannounced validation visit by an NCAC validator; collation and moderation of data, and finally the accreditation decision being handed down.

    The following six Quality Areas are assessed throughout this process:

    1. Interactions - positive interactions between children, families, carers and coordination unit staff are integral to a successful program and should support the development of trusting relationships, partnership and teamwork within the scheme and with the wider community.
    2. Physical environments – environments that are welcoming, safe, well resourced and aesthetically appealing support children and their families to access and settle into Family Day Care and enhance effective learning settings for children.
    3. Children’s experiences, learning and development – successful learning environments recognise the value of play and positive social interactions in the promotion of children’s learning and development.
    4. Health, hygiene, nutrition, safety and well being – to ensure that children receive quality care, coordination unit staff and carers share a responsibility to keep up to date with current research and recommended practice in relation to child health, hygiene, nutrition, safety, emergency procedures and child protection.
    5. Carers and Coordination Unit Staff – Coordination unit staff are responsible for ensuring that there are procedures, policies and systems in place to maintain quality in the scheme’s activities, programs and organization. Coordination unit staff work with carers, families and other professionals to ensure that the scheme’s personnel policies and procedures are effective and meet all relevant legislative requirements, including occupational health and safety regulations.
    6. Management and Administration - it is the role of scheme management and coordination unit staff to establish effective and ethical management policies and procedures.

    Sets of indicators relevant to each quality area rated at standards ranging from ‘unsatisfactory’ to ‘high quality”.

    Hurstville Family Day Care Scheme (HFDCS) achieved high quality for all six quality areas, as outlined in attached quality profile – (Attachment 1). The Manager of HFDCS, Kerrie Yates, and the entire team have worked diligently to ensure that quality policies, procedures and practices are reflected in the scheme’s operation. They are to be commended for their efforts and well deserved outstanding results.

    The self-study report for the next round of accreditation for HFDCS is due in December 2010.


    APPENDIX

    HFDCS accreditation results 2009 - Attachment 1.pdf


    COUNCIL RESOLUTION
    RESOLVED THAT the information be received and noted.

    FURTHER, THAT congratulations be passed on to the staff and all concerned.

    (Moved Clr P Sansom/Seconded Clr S McMahon)


    Meeting Date: 25/02/2009

    CCL010 - 09MORTDALE RSL SUB-BRANCH ANZAC MEMORIAL SERVICE, MORTDALE MEMORIAL PARK

    REPORT AUTHOR/S

    Sport & Recreation Officer, Mrs C Irwin

    FILE REFERENCE

    09/286

    REASON FOR REPORT

    Mortdale RSL Sub-Branch requests to hold their Anzac Memorial Service at Mortdale Memorial Park on Sunday 19 April 2009.

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Loss of income $330.00

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    Mortdale RSL Sub-Branch are requesting to hold their annual Anzac Memorial Service at Mortdale Memorial Park on Sunday, 19 April 2009 starting from 9.30am.


    RECOMMENDATION
    THAT the Mortdale RSL Sub-Branch be permitted to use Mortdale Memorial Park to hold their ANZAC Day Memorial Service on Sunday, 19 April 2005.

    THAT the booking fee of $330.00 be waived as itemised in Council report item SD-003-09 waiving of booking fees for 2009/2010 submitted at this meeting.

    THAT barricades be provided as requested.

    FURTHER THAT a refundable cleaning deposit of $200.00 be imposed to ensure the park is left clean and tidy.

    REPORT DETAIL
    Mortdale R.S.L. Sub-Branch has requested permission to use Mortdale Memorial Park on Sunday, 19 April 2009 to hold their ANZAC Memorial Service, commencing at 9:30am.

    In addition an email sent 10 February requested the following:
    The park is available for use on Sunday, 19 April 2009 and a tentative booking has been made for Mortdale R.S.L Sub-Branch.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT the Mortdale RSL Sub-Branch be permitted to use Mortdale Memorial Park to hold their ANZAC Day Memorial Service on Sunday, 19 April 2005.

    THAT the booking fee of $330.00 be waived as itemised in Council report item SD-003-09 waiving of booking fees for 2009/2010 submitted at this meeting.

    THAT barricades be provided as requested.

    FURTHER, THAT the refundable cleaning deposit of $200.00 be waived.
    (Moved Clr C Hindi/Seconded Clr P Sansom)


    Meeting Date: 25/02/2009

    CCL011 - 09CERTIFICATES OF CASH & INVESTMENTS AS AT 31 JANUARY 2009

    REPORT AUTHOR/S

    Chief Financial Officer, Ms K Foldi

    FILE REFERENCE

    08/947

    REASON FOR REPORT

    Monthly update

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    NIL

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    The Certificate of Cash & Investments as at 31 January 2009 is attached as an Appendix.

    RECOMMENDATION
    THAT the report be received and noted

    REPORT DETAIL


    APPENDIX
    Cert January 2009.xls

    COUNCIL RESOLUTION
    RESOLVED THAT the report be received and noted.

    FURTHER, THAT the possible inclusion of additional information to be included in the Investment Register be referred to a future Councillor Workshop.
    (Moved Clr P Sansom/Seconded Clr S McMahon)


    Meeting Date: 25/02/2009

    CCL012 - 097TH NATIONAL MAINSTREET CONFERENCE 2009

    REPORT AUTHOR/S

    Manager - Administration, Mr B Cooke

    FILE REFERENCE

    08/489

    REASON FOR REPORT

    To inform Councillors of the conference

    DOES AN EXISTING POLICY COVER THIS MATTER?

    Yes

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    Yes

    FINANCIAL IMPLICATIONS

    Yes. Delegates Expenses budget

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    The 7th National Mainstreet Conference 2009 is being held in Freemantle, Western Australia 15-19 March 2009. The conference theme is 'Rediscovering the heart' with three main concurrent streams of planning and design, marketing and communication, and management of main streets in Australia, addressing both practical and specific issues and looking at trends and future insights.

    RECOMMENDATION
    THAT, in accordance with the Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Conference, and that registration fees and other expenses and allowances be met by Council.

    REPORT DETAIL
    The 7th National Mainstreet Conference 2009 is being held in Freemantle, Western Australia 15-19 March 2009. The conference theme is 'Rediscovering the heart' with three main concurrent streams of planning and design, marketing and communication, and management of main streets in Australia, addressing both practical and specific issues and looking at trends and future insights.

    The conference theme invites speakers and attendees to explore why mainstreets are again becoming the heart and soul of city and town centres across Australia. This rediscovery is having a major influence on the direction our city and town centres are heading in and whether they are responding positively to change and embracing future trends.

    Full details are on the Mainstreet website http://www.mainstreet2009.com.au/

    Councillor attendance at conferences is outlined in the Civic Offices Expenses Policy.

    Councillors wishing to attend the Conference are requested to contact Craig Edmondson, Hurstville Place Manager on 9330 6250 before 26 February 2009.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT, in accordance with the Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Conference, and that registration fees and other expenses and allowances be met by Council.
    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL013 - 09ALGWA CONFERENCE

    REPORT AUTHOR/S

    Manager - Administration, Mr B Cooke

    FILE REFERENCE

    08/489

    REASON FOR REPORT

    To inform Councillors of the conference

    DOES AN EXISTING POLICY COVER THIS MATTER?

    Yes

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    Yes

    FINANCIAL IMPLICATIONS

    Yes. Delegates Expenses budget

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    The 56th Annual Conference of the ALGWA (Australian Local Government Women's Association), NSW Branch is being held at Queenbeyan 19-22 March 2009. The conference's theme is 'Women in Leadership - the Roadmap'.

    RECOMMENDATION
    THAT, in accordance with the Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Conference, and that registration fees and other expenses and allowances be met by Council.

    REPORT DETAIL
    The 56th Annual Conference of the Australian Local Government Women's Association, NSW Branch is being held at Queenbeyan 19-22 March 2009. The conference's theme is 'Women in Leadership - the Roadmap'. It is designed to highlight the issues that confront women in the pyblic sector and politics in Australia, and to celebrate the achievements of these women.

    It is expected that Premier Nathan Rees will be the guest speaker.

    Full details are on the Mainstreet website www.algwa.org.au

    Councillor attendance at conferences is outlined in the Civic Offices Expenses Policy.

    Councillors wishing to attend the Conference are requested to contact Bruce Cooke, Manager Administration on 9330 6018 as soon as possible to enable bookings to bne made.


    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT, in accordance with the Policy, interested Councillors, and other staff approved by the General Manager, be authorised to attend the Conference, and that registration fees and other expenses and allowances be met by Council.
    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL014 - 09COMMENCEMENT OF THE NSW HOUSING CODE (COMPLYING AND EXEMPT DEVELOPMENT FOR DETACHED HOUSING)

    REPORT AUTHOR/S

    District Building Surveyor, Mr J Howard and Manager - Building Control, Ms J Nicol

    FILE REFERENCE

    08/2320

    REASON FOR REPORT

    To advise Council of the adoption of Statement Environmental Planning Policy (Exempt and Complying Development Codes) 2008 and to advise of the likely implications for Council

    DOES AN EXISTING POLICY COVER THIS MATTER?

    Yes - Council has existing Exempt and Complying Development guidelines contained in Development Control Plan No 1

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Nil

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    The NSW Housing Code will commence operation on 27 February 2009. For the first twelve months, the Code will provide an alternative set of Complying Development guidelines compared with Council’s existing Complying Development standards. The Code also includes new Exempt Development guidelines that will replace Council’s Exempt Development guidelines.

    The new categories of Complying Development include new single or two storey detached dwellings, single and two storey additions and other ancillary development such as swimming pools. Applicants will be able to obtain a Complying Development Certificate from Council or an accredited certifier where the development standards in the new code can be achieved for lots over 450m2. The Council or accredited certifier will need to determine the issue of a Complying Development Certificate within 10 days of lodgement. The Code will apply to land that is primarily residential and will not apply to certain environmentally sensitive areas and excluded land, such as foreshore scenic protection areas, or draft heritage or existing heritage items.

    RECOMMENDATION
    THAT Council carry out a short community education campaign through the St George media advising of the commencement and types of new Complying Development permissible under the new Code.

    FURTHER, THAT Council provide feedback to the Department of Planning of the commencement and operation of the Code and implications for Council.

    REPORT DETAIL
    On 12 December 2008, the NSW Government gazetted the NSW Housing Code. The Code is formally known as State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 and will commence operation from 27 February 2009.

    The Housing Code outlines how developments including new houses of one or two storeys, and alterations and additions to existing houses up to two storeys and ancillary development such as swimming pools can proceed as Complying Development on lots of greater than 450m2.

    Applicants will be able to apply for a Complying Development Certificate (CDC) from Council or accredited certifier for approval. The Council or accredited certifier will need to determine these applications within 10 days and be subject to standard conditions. A CDC is essentially a combined development application and construction certificate. Having obtained a CDC, applicants will not need to apply for development consent from Council, or comply with Council’s residential development guidelines for single dwellings contained in DCP 1.

    It should be noted that applicants will be able to choose to submit an application for a CDC under Council’s current Complying Development standards or the guidelines under the new Housing Code for the first twelve months of operation of the new Code. However, applicants will not be able to choose portions of each code when applying for a CDC. After 12 months, the provisions of the Housing Code will be the only Complying Development standards in force.

    The Department of Planning has indicated that other categories of complying development including smaller lot sizes will be developed over the next 12 months which will be added to the Code. The aim of the Department of Planning is to increase the percentage of Complying Development Certificates (as a proportion of total applications issued in NSW) from 11% to 50%.

    State Environmental Planning Policy (Exempt and Complying Development Codes) 2008

    The Policy consists of a number of parts as briefly outlined below:

    Part 1 – General – Purpose of the Code, extent of application, aims, definitions and land to which the policy relates and other general information;

    Part 2 – Sets out Exempt Development guidelines for minor structures such as awnings, carports and clothes lines

    Part 3 – Outlines the General Housing Code and complying development standards such as site requirements, building height and setbacks and landscaping.

    Land affected by the Housing Code

    The Code nominates the following land uses under the new standard Local Environmental Planning (LEP) template (which Council will need to have prepared and gazetted by March 2011), or an equivalent land use for these zones:

    Development TypeLand Use Zone (or equivalent)
    New Single storey and two storey dwellingsR1 General Residential
    R2 Low Density Residential
    R3 Medium Density Residential
    R4 High Density Residential
    Alterations and additions or new ancillary developmentR1 General Residential
    R2 Low Density Residential
    R3 Medium Density Residential
    R4 High Density Residential
    R5 Large lot residential in a rural setting
    RU1 Primary production
    RU2 Rural landscape
    RU3 Forestry
    RU4 Rural small holdings
    RU5 Village


    As the Code will commence prior to Council adopting the new LEP, the equivalent land use zones under Council’s existing Local Environmental Plan 1994 will apply. The following table outlines the application of the Code to permitted land uses:

    Named land use zonePermitted land uses
    R1Variety of housing types
    R2Primarily dwelling houses
    R3Mix of dwelling houses and multi dwelling housing
    R4Primarily residential flat buildings
    R5Dwelling houses on large lots in a rural setting
    RU1Primarily agriculture
    RU2Compatible rural land uses including extensive agriculture
    RU3Forestry land uses
    RU4Compatible rural land uses including primary industry
    RU5Rural village


    Under the existing LEP, the new Housing Code will apply to Hurstville’s existing Residential Zone No.2.

    Land excluded from the NSW Housing Code

    Complying Development under the Code will not apply to:

    - Environmentally sensitive areas such as state conservation areas;
    - State heritage items listed on the State Heritage Register under the Heritage Act 1997;
    - Draft or existing local heritage items;
    - Land within a draft or existing heritage conservation area;
    - Land within a wilderness area;
    - Land within 100 metres or within a world heritage area;
    - Land within aquatic reserves and marine parks;
    - Land identified on an Acid Sulphate Soils Map as being Class 1 or 2;
    - Land that is bush fire prone land;
    - Flood control lots;
    - Excluded land identified by an environmental planning instrument such as foreshore scenic protection areas.

    Complying Development

    The new complying development guidelines outline four lot types with specific development controls for each based on a range of lot sizes as outlined below:

    Lot TypeLot size rangeMinimum width of primary road frontage
    A450m 2 up to 600m212m
    B600m2 up to 900m212m
    C900m2 up to 1500m215m
    D1500m2 and greater18m


    The Housing Code outlines key rules for certain aspects of development. These include:

    - Site requirements (maximum site cover);
    - Building heights;
    - Setbacks
    - Landscaping
    - Carparking and access;
    - Earthworks and drainage
    - Ancillary development (for example, specific controls for swimming pools, fences and retaining walls)

    The key controls are summarised as follows:

    Lot Type & RangeMax Site cover Max. floor areaMax building heightMin front setbackSecondary Street setbackSide set-
    backs
    Rear set-
    back
    Min Land-
    Scape area
    Principal
    Private open space
    A – 450m2 to 600m250%330m28.5m4.5m2.0m0.9m plus formula3.0m plus formula to 8.0m max20%24m2
    B – 600m2 to 900m250%380m28.5m4.5m3.0m0.9m plus formula3.0m plus formula to 8.0m max25%24m2
    C – 900m2 to 1,500m240%430m28.5m6.5m3.0m1.5m plus formula5.0m plus formula to 12.0m max35%24m2
    D – Over 1,500m230%430m28.5m10.0m5.0m2.5m plus formula10.0m plus formula to 15.0m max45%24m2


    It should be noted under the SEPP any proposed tree removal or new vehicular crossing requires separate approval from Council and evidence that the approval has been obtained must be lodged with the application for Complying Development.

    Exempt Development

    Exempt Development is development that is of minimal environmental impact. Under the Housing Code, certain ancillary development such as aerials, awnings, barbecues and rainwater tanks are exempt. The new Code outlines a series of 41 different types of alterations and improvements that are exempt. As with Complying Development, the new Exempt Development guidelines that were gazetted on 12 December 2008 will commence on 27 February 2009. These new guidelines will replace Council’s existing Exempt Development Guidelines contained in DCP No.1. Compared with Council ’s current Exempt Development guidelines, the new Exempt Development guidelines expand upon Council’s code. Structures such as balconies, terraces, carports, fowl and poultry houses, home based child care, portable swimming pools and spas and child resistant barriers will not require approval.

    Comparison of Council’s DCP No1 for Single Dwelling controls with the new Housing Code Complying Development standards

    Council’s DCP No 1 contains development standards for residential dwellings within the Hurstville LGA. The DCP applies to applicants who lodge a development application for non-complying development proposals. The DCP will continue to apply to development not categorised as Complying Development as contained in the NSW Housing Code or Council’s complying development guidelines.

    Below is a table that outlines a sample of the development standards of the Housing Code in comparison with Council’s DCP No 1 for single dwelling houses for lot sizes up to 600m2.

    Control Housing Code – Type A Lots 450m2 up to 600m2DCP 1 – Single Dwellings
    Front Setbacks4.5m4.5m min
    Secondary Frontage2.0m minFor sites < 15m - 0.9m
    For sites > 15m – 2.0m
    Side Setbacks0.9m plus formula1 & 2 Storey – 0.9m
    >2 storey – 1.5m
    Rear Setbacks3.0m plus formula to 8.0m max1 & 2 Storey – 0.9m
    >2 storey – 1.5m
    Garage Setbacks5.5m min4.5m
    Building HeightRidge 8.5m maxRidge 9.0m
    Ceiling 7.2m
    Floor Area330m2No standard specified
    Site Coverage50% maxBuilding envelope, or setback 1.5m for two storey potion, or 45% max floor space ratio
    Landscaping20% min55%
    Cut and Fill1.0m maxNo standard specified
    Principal Private open Space24m225m2

    The controls in the Housing Code are more restrictive than Council’s DCP for residential allotments between 450m2 and 600m2 for rear and garage setbacks, and for building height. However, Council’s code requires a greater landscaping area. It would appear that most of the controls in the Code are similar to Council’s single dwelling guidelines contained in the DCP.

    An important difference between the Housing Code and Council’ s DCP No1 for single dwellings is that the DCP involves a merit based assessment where development standards may be varied depending upon the unique circumstances of the proposal submitted to Council. The Housing Code requires strict compliance with the development standards unless the Department of Planning permits a local variation such as a revision to the size of the front setback based on unique local characteristics of the area.

    Effect of the NSW Housing Code on Council

    When the Housing Code commences on 27 February 2009, applicants will be able to apply for a Complying Development Certificate under the new Code or Council’s existing Complying Development guidelines for certain types of residential development.

    The NSW Housing Code and associated amendments to the Environmental Planning and Assessment Regulation 2000 which also come into force on 27 February 2009 will trigger the requirement for modifications to existing applications forms, lodgement checklists and content approval notices for Complying Development. These modifications are currently underway and are necessary to ensure that statutory and procedural compliance with the new legislation is achieved.

    For non-complying residential development, applicants can continue to lodge a development application for consideration of proposals under Council’s DCP No1. The most likely longer term impact could be the reduction in the number of development applications lodged at Council. This would reduce Council’s ability to impose specific local development standards on residential proposals.

    Notification of NSW Housing Code Complying Development

    As with Council’s existing Complying Development procedures, there will no requirement for Council or an accredited certifier to neighbour notify a proposed Complying Development application lodged under the Housing Code. However, once a Complying Development Certificate has been issued under the Housing Code, the Council or accredited certifier is required to notify all neighbours within 40m of the land for which the certificate has been issued that approval has been granted. At the time this report was being prepared, the form of notice to be served had not yet been determined by the Director General

    The significant difference between Council’s Complying Development guidelines and the Housing Code is that new two storey dwellings and second storey additions will be permissible under the new Code depending on compliance with the prescriptive development guidelines.

    It is likely that Council will receive complaints from adjoining owners where either the larger complying developments have been approved under the new Housing Code or where exempt development has been carried out. A complaint handling protocol has been established where complaints regarding the Housing Code will be forwarded to the Department of Planning. It is recommended that a short advertising campaign for the local area be carried out through the St George media advising of the new Code, as well as having information available at Council’s Customer Service Centre for the new development standards.

    Documents relating to the new Housing Code are available for viewing at :
    http://www.planning.nsw.gov.au/planning_reforms/housing_code_info.asp

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT Council carry out a short community education campaign through the St George media advising of the commencement and types of new Complying Development permissible under the new Code.

    FURTHER, THAT Council provide feedback to the Department of Planning of the commencement and operation of the Code and implications for Council.
    (Moved Clr C Hindi/Seconded Clr P Sansom)


    Meeting Date: 25/02/2009

    CCL015 - 09M5 EAST FREEWAY LGA BOUNDARY ADJUSTMENT

    REPORT AUTHOR/S

    Manager - Administration, Mr B Cooke

    FILE REFERENCE

    09/423

    REASON FOR REPORT

    To seek Council's agreement in principle to proceed with a LGA boundary adjustment

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Nil

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Yes: CCL060A-05, CCL169A-03, CCL147A-03, CCL117-03


    EXECUTIVE SUMMARY
    This proposed local government area (LGA) boundary adjustment addresses an anomaly that occurred when the Roads and Traffic Authority, NSW (RTA) constructed the M5 East Freeway through the Beverly Hills and Kingsgrove suburbs. The route of the M5 East has left a pocket of about 30 residences south of the M5 East in the Canterbury LGA that geographically and socially relate much more closely to the Hurstville LGA. This boundary adjustment proposal, which addresses the 'residential' anomaly, also impacts on other property within both the existing Canterbury and Hurstville LGAs. The report recommends that Council proceeds with the M5 East Freeway LGA boundary adjustment.

    RECOMMENDATION

    THAT Council agrees in principle to seek the following boundary adjustment between Canterbury and Hurstville local government areas along the M5 East Freeway corridor between King Georges Road and Kingsgrove Road:


    THAT the Mayor and the General Manager are authorised to continue negotiations with Canterbury City Council and develop a joint proposal with Canterbury City Council on the LGA boundary adjustment for community consultation.

    THAT following negotiations, a report be submitted to Council seeking approval to exhibit the draft joint proposal for the boundary adjustment.

    FURTHER THAT, following the community consultation period, a report be submitted to Council seeking approval to proceed with the proposal and for a joint submission to be provided to the Minister for Local Government's consideration.

    REPORT DETAIL
    Background
    In 2003 Council considered several potential LGA boundary adjustments in response to a request from the Minister for Local Government that all Councils consider options under the broad topic of ‘structural reform’.

    The three minor boundary alterations areas were:


    Of these three proposals, only the latter was further developed. Support for the LGA boundary adjustment in the vicinity of the M5 East was demonstrated by affected residents who petitioned both Canterbury and Hurstville City Councils requesting that they "be transferred to Hurstville".

    Four previous Council Reports outline the issues at that time: CCL060A-05, CCL169A-03, CCL147A-03, and CCL117-03. The recommendation of the 2005 report, which is most pertinent to the proposed M5 East Freeway boundary adjustment, was adopted:

    The subsequent negotiations were suspended due to an ongoing issue that Canterbury City Council had with the RTA over the M5 East, and also Canterbury’s requirement that Hurstville financially compensate Canterbury for their net loss of ‘community equity'.

    Current Situation
    In December 2008, Canterbury City Council reconsidered the matter - refer to the attached report which accurately represents the circumstances. The General Manager of Canterbury subsequently wrote to Hurstville requesting the consideration of a revised proposal that does not involve any compensation, but does include a condition that the transfer of community land from Canterbury to Hurstville and vice versa be subject to certain conditions. It is expected that the negotiated conditions will be acceptable to both Councils.

    The proposal includes impact on the following properties:
    - Approximately 30 residences in the streets of Cooloongatta Road, Allambee Crescent, Elouera Street and Kirrang Street currently in Canterbury that would change to Hurstville.
    - Various parcels of open space south of the M5 East that is owned by RTA currently in Canterbury LGA that would change to Hurstville LGA.
    - Several open space lots owned by Canterbury City Council that would transfer to Hurstville City Council.
    - The remnant of Beverly Grove park that is currently owned by Hurstville City Council that would transfer to Canterbury City Council.
    - The resolution of an industrial lot that potentially currently straddles both local government areas that would move to being wholly within Hurstville.

    The existing LGA boundary, which crosses the M5 East Freeway, would be re-defined along the southern side of the M5 East corridor between King Georges Road and Kingsgrove Road.

    Issues
    The proposed new LGA boundary is a logical adjustment following the construction of the M5 East Freeway, which has now become an obvious boundary feature. This report recommends that Council agrees to the boundary adjustment in principle. If such approval is given several issues will be investigated further for a resolution. These are:
    - maintainance arrangements (including cost estimates) for the affected open space and road reserves.
    - conditions associated with the respective transfers of community land between Councils.
    - administration of development planning controls.
    - technical requirements about the new boundary definition.

    Way Forward
    It is proposed to continue negotiations with Canterbury City Council and to resolve any outstanding issues with a view to:
    - developing a draft joint proposal and consultation strategy.
    - bringing further reports to Council seeking approval to exhibit the proposal, consult with the community, and providing a joint submission (with Canterbury) to the Minister for Local Government.

    APPENDIX
    M5 East Freeway CCC Report Dec 08.pdf

    COUNCIL RESOLUTION
    RESOLVED THAT Council agrees in principle to seek the following boundary adjustment between Canterbury and Hurstville local government areas along the M5 East Freeway corridor between King Georges Road and Kingsgrove Road:
    THAT the Mayor and the General Manager are authorised to continue negotiations with Canterbury City Council and develop a joint proposal with Canterbury City Council on the LGA boundary adjustment for community consultation.

    THAT following negotiations, a report be submitted to Council seeking approval to exhibit the draft joint proposal for the boundary adjustment.

    FURTHER THAT, following the community consultation period, a report be submitted to Council seeking approval to proceed with the proposal and for a joint submission to be provided to the Minister for Local Government's consideration.

    (Moved Clr P Sansom/Seconded Clr S McMahon)


    Meeting Date: 25/02/2009

    CCL016 - 09ST GEORGE & SUTHERLAND SHIRE LEADER'S SPORTSTARS AWARDS

    REPORT AUTHOR/S

    Manager - Administration, Mr B Cooke

    FILE REFERENCE

    08/2242

    REASON FOR REPORT

    To seek Council approval for sponsorship request

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Yes. $4,000 from Additional Donations budget

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Yes: FIN011-08; CCL044A-07


    EXECUTIVE SUMMARY
    A request has been received from St George & Sutherland Shire Leader newspaper seeking sponsorship for the St George and Sutherland Leaders Sportstar Awards to be held at Doltone House, Sylvania Waters on Thursday 9 April 2009.

    RECOMMENDATION
    THAT the Council supports the St George and Sutherland Leader Sportstar Awards by sponsoring a Senior Sportstar of the Year Award to the amount of $4,000 and that this sponsorship be funded from S356 Additional Donations budget and the budget be amended to reflect this sponsorship.

    REPORT DETAIL
    The following letter has been received from St George & Sutherland Shire Leader newspaper inviting Council to assist in sponsoring the St George and Sutherland Shire Leader's Sportstar Awards to support local athletes.

    Tynan Motors and Honda are the major sponsors of the Sportstar Awards and the newspaper is seeking sponsorship from local businesses to support the individual award categories. There are several individual award categories of sponsorship available from $3,000 to $5,000 packages and they provide the following benefits:

    It is noted that the Leader is specifically inviting Council to sponsor the Senior Sportstar of the Year Award at $4,000 (incl GST).

    At the time of preparing this report, of the $10,000 S356 Additional Donations approved budget $6,516 has been expended leaving a balance of $3,484. Additional budget would be required if Council agreed to the request.

    Note that there is a further report concerning the Police Officer of the Year Awards to be considered at tonight's meeting, that if approved, will also impact the Additional Donations budget.

    Council has supported this event in previous years - refer Reports FIN011-08 and CCL044A-07. The Awards event is a worthwhile initiative which promotes outstanding sporting achievements in the local area.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT the Council supports the St George and Sutherland Leader Sportstar Awards by sponsoring a Senior Sportstar of the Year Award to the amount of $4,000 and that this sponsorship be funded from S356 Additional Donations budget and the budget be amended to reflect this sponsorship.
    (Moved Clr C Hindi/Seconded Clr P Sansom)


    Meeting Date: 25/02/2009

    CCL017 - 09NSW SOUTHERN REGION MULTICULTURAL AFFAIRS COMMITTEE - REQUEST FOR FINANCIAL ASSISTANCE

    REPORT AUTHOR/S

    Entertainment Centre Manager, Ms Dijana Aleksovski

    FILE REFERENCE

    09/352

    REASON FOR REPORT

    For Council to consider a request for finasncial assistance

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Yes. Potential forgone rental of $2100

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    Council has received a request from the NSW Southern Region Multicultural Affairs Committee for financial assistance for a Harmony Day Celebration event at the Marana Auditorium on 15 March 2009. All funds raised at the event will be donated to the Victoria Bushfire Appeal 2009 via Australian Red Cross.

    RECOMMENDATION
    THAT Council considers the request of the NSW Southern Region Multicultural Affairs Committee for financial assistance for the Harmony Day celebration to be held at the Marana Auditorium on the 15 March 2009.

    REPORT DETAIL
    Council has received the following request from the NSW Southern Region Multicultural Affairs Committee for free use of the Marana Auditorium for an event on the 15 March 2009. The Harmony Day celebration event proceeds will be donated to the Victoria Bushfire Appeal 2009 via Australian Red Cross.
    A copy of their letter is reproduced hereunder:

    The NSW Southern Region Multicultural Affairs Committee is working in partnership with the St George Arts and Entertainment Centre Incorporation who have booked the Marana Auditorium for the event to be held on the 15 March 2009.

    The cost to hire the Marana Auditorium on Sunday 15 March 2009 at the non-profit rate would be $2100.00 or at cost plus 10% rate would be $1030. The amount of financial assistance for this latter rate would be $1070. Should Council accede to this request and grant either the full cost or cost + 10%, the Concessional Rental's budget would need to be amended to account for the subsidy granted, if any.

    This may be the first of many events to raise money for the Victoria Bush Fire Appeal and Council needs to be mindful of precedents that may be set.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT the use of the Maranana Auditorium on Sunday 15 March 2009 by the NSW Southern Region Multicultural Affairs Committee for a fundraising event for the Victorian Bushfire Appeal be granted free of charge.

    FURTHER, THAT the Concessional Rental budget be increased by the subsidy amount of $2,100.
    (Moved Clr P Sansom/Seconded Clr A Istephan)


    Meeting Date: 25/02/2009

    CCL018 - 09MANAGEMENT PLAN 2008/2012 2ND QUARTER REPORT

    REPORT AUTHOR/S

    Manager Corporate Planning, Mr E Mishra

    FILE REFERENCE

    06/1340

    REASON FOR REPORT

    To advise Council of the progress towards the achievement of the Management Plan 2008-2012 program

    DOES AN EXISTING POLICY COVER THIS MATTER?

    Yes

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Yes, refer to 2008-12 1st Quarter Financial Review

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    ECM001-08 Adoption of the Management Plan 2008-2012, Extraordinary Meeting 9/04/2008, CCL180-08 Management Plan 2008/2012 1st Quarter Report


    EXECUTIVE SUMMARY
    As required by the Local Government Act the 2nd Quarter Report of performance against the 2008-2012 Management Plan is submitted for Councils information.

    RECOMMENDATION
    THAT Council receive and note the report.

    FURTHER, THAT Council publish the 2nd Quarter Report by posting it on Council's website.

    REPORT DETAIL
    The Local Government Act (1993) requires that Council prepare and adopt an annual Management Plan and that Quarterly Reports be presented to Council identifying progress against the Management Plan. The Management Plan 2008-2012 October - December 2008 2nd Quarterly Report is attached.
    Significant achievements over the second quarter were:
    APPENDIX
    Management Plan 2008-2012 2nd Qtr Rpt.pdf

    COUNCIL RESOLUTION
    RESOLVED THAT Council receive and note the report.

    FURTHER, THAT Council publish the 2nd Quarter Report by posting it on Council's website.
    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL019 - 09ROTARY POLICE OFFICER OF THE YEAR AWARDS

    REPORT AUTHOR/S

    Manager - Administration, Mr B Cooke

    FILE REFERENCE

    09/93

    REASON FOR REPORT

    To seek Council approval for a sponsorship request

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Yes, depending on the level of sponsorship

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Yes:


    EXECUTIVE SUMMARY
    A letter has been received from the Rotary Clubs of St George & Sutherland Shire requesting Council to become a sponsor for the 'Police Officer of the Year Awards'. The awards will be presented at the Sutherland Entertainment Centre on Monday 25 May 2009.

    RECOMMENDATION
    THAT the request for sponsoring the 2008 Rotary Police Officer of the Year Awards at the Gold Sponsorship level of $2,000 be approved, and that the Additional Donations budget be adjusted accordingly.

    REPORT DETAIL
    Council has received a letter from the Rotary Clubs of St George and Sutherland Shire requesting Council to become a sponsor of the 'Police Officer of the Year' Awards. Sponsorship packages range from Gold $2000, Silver $1000, Bronze $500 or Table $250.
    Council has participated in the Awards previously by sponsoring the Gold package at $2000, which includes:

    At the time of preparing this report, of the $10,000 S356 Additional Donations approved budget $6,516 has been expended leaving a balance of $3,484. Additional budget would be required if Council agreed to the request.

    Note that there is a further report concerning the St George and Sutherland Shire Leader's Sportstar Awards to be considered at tonight's meeting that if approved, will impact the Additional Donations budget.

    This matter is submitted for the Committee's consideration.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT the request for sponsoring the 2008 Rotary Police Officer of the Year Awards at the Gold Sponsorship level of $2,000 be approved, and that the Additional Donations budget be adjusted accordingly.
    (Moved Clr C Hindi/Seconded Clr A Istephan)


    Meeting Date: 25/02/2009

    CCL020 - 09AUSTRALIAN-CHINESE MUSICIANS ASSOCIATION CONCERT

    REPORT AUTHOR/S

    Entertainment Centre Manager, Ms D Aleksovski

    FILE REFERENCE

    09/352

    REASON FOR REPORT

    For Council to consider a request for financial assistance

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Yes. Potential forgone rental of $2100

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    Council has received a request from the Australian-Chinese Musicians Association to waive the cost of rental charges for a concert to be held in the Marana Auditorium on 8 March 2009. All of the donations will go toward the Australian Red Cross Bushfire Appeal .

    RECOMMENDATION
    THAT Council considers the request of the Australian-Chinese Musicians Association for financial assistance for holding the concert.

    REPORT DETAIL
    Council has received a request from the Australian-Chinese Musicians Association to waive the cost of rental charges for a concert to be held in the Marana Auditorium on 8 March 2009. All of the donations will go toward the Australian Red Cross Bushfire Appeal:

    The Australian-Chinese Musicians Association has booked the Marana Auditorium for the event to be held on the 8 March 2009.

    The cost to hire the Marana Auditorium on Sunday 8 March 2009 at the non-profit rate would be approximately $2100.00 or at 'cost plus 10%' rate would be $1030. The amount of financial assistance for this latter rate would be $1070. Should Council accede to this request and grant either the full cost or cost + 10%, the Concessional Rental's budget would need to be amended to account for the subsidy granted, if any.

    This request is similar to others being considered at tonight's meeting.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT the use of the Maranana Auditorium on the 8 March 2009 by the Australian-Chinese Musicians Association for a fund raising event for the Victorian Bushfire Appeal be granted free of charge.

    FURTHER, THAT the Concessional Rental budget be increased by the subsidy amount of $2,100.
    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL021 - 09POLE DEPOT REQUEST FOR PARKING WITHIN TRACEY STREET CARPARK

    REPORT AUTHOR/S

    Commercial Properties Manager - Mr G McDonald

    FILE REFERENCE

    07/1489

    REASON FOR REPORT

    To seek direction from Council regarding the request from the Pole Depot to licence four car parking spaces for staff private cars.

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Reduction of public car parking and possible loss of revenue

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Yes FIN201-06, FIN188-06, ADMIN115-03, SD023.01-03 & 02.07A


    EXECUTIVE SUMMARY



    RECOMMENDATION

    THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (Closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to possible commercial agreement between Council and the Pole Depot and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.




    REPORT DETAIL


    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (Closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to possible commercial agreement between Council and the Pole Depot and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.


    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL022 - 09PROPERTY MATTER – LEASE OF 1 BARRATT STREET, HURSTVILLE

    REPORT AUTHOR/S

    Property Portfolio Manager - D Gilbert

    FILE REFERENCE

    04/1080

    REASON FOR REPORT

    Seek approval to new lease terms

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Increase in income

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Yes, CCL184A-03


    EXECUTIVE SUMMARY



    RECOMMENDATION
    THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (Closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to Council property and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.


    REPORT DETAIL


    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (Closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to Council property and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL023 - 09PROPERTY STATUS REPORT

    REPORT AUTHOR/S

    Property Development Manager, Mr Ian Dreghorn

    FILE REFERENCE

    03/01037

    REASON FOR REPORT

    To update Members on progress of the development of various
    Council-owned properties

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Potential financial return to Council and community benefits

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Yes, previous COTW monthly status reports and papers specific
    to each property


    EXECUTIVE SUMMARY



    RECOMMENDATION
    THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (Closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to Council properties and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.




    REPORT DETAIL


    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (Closed Council Meeting) at which the press and public be excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to Council properties and pursuant to Sub Clause (2)(d) are regarded as being commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, confer a commercial advantage on a competitor of the Council, or reveal a trade secret.

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.


    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL024 - 09LIBRARY AND MUSEUM REVIEW

    REPORT AUTHOR/S

    Manager - Library, Museum and Gallery, Ms Rebekah Schulz

    FILE REFERENCE

    Refer Report Details

    REASON FOR REPORT

    Refer Report Details

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Refer Report Details

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    Refer Report Details


    EXECUTIVE SUMMARY


    RECOMMENDATION
    THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public are excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to staff matters and pursuant to Sub Clause (2)(a) are regarded as being personnel matters concerning particular individuals (other than Councillors).

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.




    REPORT DETAIL


    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993, the matters dealt with in this report are to be considered in Committee of the Whole (closed Council Meeting) at which the press and public are excluded. Specifically, the matters to be dealt with pursuant to Clause 10A relate to staff matters and pursuant to Sub Clause (2)(a) are regarded as being personnel matters concerning particular individuals (other than Councillors).

    FURTHER, THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.


    (Moved Clr P Sansom/Seconded Clr C Hindi)


    Meeting Date: 25/02/2009

    CCL025A - 09TREE REMOVAL REQUEST - 109A BASSETT STREET, HURSTVILLE

    REPORT AUTHOR/S

    Manager Engineering Services, Mrs M Whitehurst

    FILE REFERENCE

    TR08/18

    REASON FOR REPORT

    Hurstville Ward Councillors' agreement to the removal of trees at 109A Bassett Street, Hurstville

    DOES AN EXISTING POLICY COVER THIS MATTER?

    No

    IF "NO" - SHOULD A POLICY BE DEVELOPED?

    No

    FINANCIAL IMPLICATIONS

    Nil

    DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

    No


    EXECUTIVE SUMMARY
    Council has received a request to remove two (2) Corymbia citriodora (lemon-scented Gums) adjacent to the front of 109A-113 Bassett Street, Hurstville.

    RECOMMENDATION
    THAT the Hurstville Ward Councillor’s recommendation be adopted as follows:
    FURTHER THAT the residents of 109A-113 Basset Street, Hurstville be advised that all costs associated with the removal of the subject trees shall be borne by the property owners.

    REPORT DETAIL
    Residents at the above address have made representations and have lodged a development application in 2008, requesting permission to remove two (2) Corymbia citriodora (lemon-scented Gums) adjacent to the front of 109A-113 Bassett Street, Hurstville (within the private property). The residents state that they are concerned about the safety of the tree as large branches often fall into their courtyards.

    Council’s Tree Management Officers have undertake inspections of the subject trees and state that the trees are of good health and condition.

    Representations from Hurstville Ward Councillors on behalf of the residents support the resident’s concerns and request the removal of the two (2) trees on the private property.

    It should be noted that if approved, the residents of 109A-113 Bassett Street, Hurstville will be responsible for co-ordinating and paying for the removal of the trees.

    APPENDIX


    COUNCIL RESOLUTION
    RESOLVED THAT the Hurstville Ward Councillor’s recommendation be adopted as follows:
    FURTHER, THAT the residents of 109A-113 Basset Street, Hurstville be advised that all costs associated with the removal of the subject trees shall be borne by the property owners.
    (Moved Clr C Hindi/Seconded Clr A Istephan)