HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE FINANCE PROPERTY AND PROJECTS MEETING
TO BE HELD ON 15TH FEBRUARY, 2006


Summary:



Item No: FIN113 - 06 - CERTIFICATE OF CASH & INVESTMENTS AS AT THE 24TH JANUARY, 2006
(Report by Chief Finance Officer, Ms J Hately) 03/01122

Item No: FIN114 - 06 - THE UNIVERSITY OF SYDNEY - MAYORS DESIGN FORUM
(Report by Senior Manager - Administration, Mr W Park) 05/50-4


Item No: FIN115 - 06 - DEPARTMENT OF LOCAL GOVERNMENT
(Report by Senior Manager - Administration, Mr W Park) 04/2853


Item No: FIN116 - 06 - LUKE HAMER - REPORT ON RESULTS ACHIEVED
(Report by Manager - Administration, Mr W Lawrence) 05/420


Item No: FIN117 - 06 - DISCLOSURE OF INTERESTS BY DESIGNATED PERSONS
(Report by Manager - Administration, Mr W Lawrence) 04/2793


Item No: FIN118 - 06 - PEAKHURST YOUTH CLUB - REQUEST FOR DONATION
(Report by Senior Manager - Administration, Mr W Park) 06/420


Item No: FIN119 - 06 - INTERNATIONAL COMMUNITY FELLOWSHIP - REQUEST FOR REDUCTION IN FEES FOR USE OF THE SENIOR CITIZENS' CENTRE
(Report by Senior Manager - Administration, Mr W Park) 04/2276

Item No: FIN120 - 06 - USE OF JAMES HARDIE PRODUCTS
(Report by Manager Administration, Mr Warwick Lawrence) 04/3209


Item No: FIN121 - 06 - REGIONAL ENVIRONMENTAL EDUCATION CENTRE
(Report by Manager Administration - Mr Warwick Lawrence) 05/1923


Item No: FIN122 - 06 - ST GEORGE AND SUTHERLAND SHIRE LEADER -SPORTSTAR OF THE YEAR AWARDS
(Report by Manager Administration - Mr Warwick Lawrence) 03/643


Item No: FIN123 - 06 - TENDERS - TORINO COMMUNITY FACILITIES - STAGE 2
(Report by Senior Manager - Administration, Mr W Park) 05/1774


Item No: FIN124 - 06 - LIST OF DONATION REQUESTS REJECTED FROM INDIVIDUALS - 1 JULY TO 31 DECEMBER, 2005
(Report by Administration Officer, Mrs Linda Joukhador) 06/420

Item No: FIN125 - 06 - LIST OF INVITATIONS TO FUNCTIONS/EVENTS - 1 JULY TO 31 DECEMBER, 2005
(Report by Administration Officer, Mrs Linda Joukhador) 06/50

Item No: FIN126 - 06 - LIST OF DONATION REQUESTS REJECTED FROM ORGANISATIONS - 1 JULY TO 31 DECEMBER, 2005
(Report by Administration Officer, Mrs Linda Joukhador) 06/420

Item No: FIN127 - 06 - LIST OF REDUCED RENTAL REQUESTS REJECTED - 1 JULY TO 31 DECEMBER, 2005
(Report by Administration Officer, Mrs Linda Joukhador) 04/1066

Item No: FIN128 - 06 - ST GEORGE DISTRICT CRICKET CLUB INC - LOAN OF MEMORABILIA
(Report by Manager- Administration, Mr Warwick Lawrence) 06/244

Item No: FIN129 - 06 - INDEPENDENT INQUIRY INTO THE SUSTAINABILITY OF NSW LOCAL GOVERNMENT
(Report by Manager Administration, Mr W Lawrence) 05/1888

Item No: FIN130 - 06 - REQUEST FOR FINANCIAL ASSISTANCE - ST JOHN AMBULANCE SERVICE
(Report by Administration Officer, Ms Linda Joukhador) 06/420

Item No: FIN131 - 06 - REGULATION REDUCTION INCENTIVE FUND
(Report by Hurstville Place Manager - Ms Cheryl Flynn) 05/1934

Item No: FIN132 - 06 - MANAGEMENT PLAN 2005 / 08 2ND QUARTER REPORT
(Report by Manager Corporate Planning, Ms V Chan) 04/1870


Item No: FIN133 - 06 - MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS
(Report by Senior Manager - Administration, Mr W Park) C/00122


Item No: FIN134 - 06 - PROPERTY MATTER - POLE DEPOT NEIGHBOURHOOD CENTRE, PENSHURST
(Report by Commercial Manager, Mr C Lawlor and Manager - Community Services, Mr D Linden) 06/373

Item No: FIN135A - 06 - DECEMBER QUARTER FINANCIAL REVIEW
(Report by Chief Finance Officer, Ms J Hately) 03/1796



___________________________________________________________________________
Meeting No. 1 to be held on 15/02/2006



8th February, 2006



His Worship the Mayor and the Councillors

Dear Member

I have by direction to inform you that a meeting of the FINANCE, PROPERTY AND PROJECTS Committee of the Council will be held at the Civic Centre, Hurstville, on WEDNESDAY 15TH FEBRUARY, 2006, at 7.00 P.M for consideration of the business mentioned hereunder.

Yours faithfully,





GENERAL MANAGER
B U S I N E S S:

6.00 p.m. Dinner

7.00 p.m. Finance, Property and Projects Committee Meeting

1. Apologies

2. Disclosure of Interest

3. Consideration of reports submitted to the:

Finance, Property and Projects Committee

COMMITTEE MEMBERSHIP: QUORUM: 3

His Worship the Mayor, Councillor V Badalati (Chairperson)
Councillor C Wong
Councillor C Hindi
Councillor W Pickering





Meeting Date: 15/02/2006

FIN113 - 06CERTIFICATE OF CASH & INVESTMENTS AS AT THE 9TH FEBRUARY, 2006

REPORT AUTHOR/S

Chief Finance Officer, Ms J Hately

FILE REFERENCE

03/01122

REASON FOR REPORT

Monthly update

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The Certificate of Cash and Investments as at the 9th February, 2006 is attached as an Appendix.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL


APPENDIX
Certificate of Cash & Investments

Certificate of Cash & Investments for mtg 15022006.xls

COMMITTEE RECOMMENDATION
THAT the report be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN114 - 06THE UNIVERSITY OF SYDNEY - MAYORS' DESIGN FORUM

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

05/50-4

REASON FOR REPORT

Inviting the Mayor to the inaugural Mayors' Design Forum

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

Yes

FINANCIAL IMPLICATIONS

$1000.00 cost to attend Forum. Budget already has been exceeded

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The following letter addressed to His Worship the Mayor, Clr V Badalati was received on 14th December 2005 inviting the Mayor to the inaugural Mayors' Design Forum to be held on the 2nd and 3rd March, 2006 at the University of Sydney.

The Mayor has requested the matter to be referred to Council.

RECOMMENDATION
THAT the matter be referred to Council for consideration.

REPORT DETAIL
The following letter addressed to His Worship the Mayor, Clr V Badalati was received on 14th December 2005 inviting the Mayor to the inaugural Mayors' Design Forum to be held on the 2nd and 3rd March 2006 at the University of Sydney.

The Mayor has requested the matter to be referred to Council.
The Finance Section has advised that of the $40,000 provided in the 2005/06 Program Budget for Delegates Expenses, an amount of $36,808 has already been expended. An additional $2,071 (Waste Conference) and $3,343 (Association of Public Safety Communications Officials) is commited for the remained of the year. Therefore an over expenditure of $2,222 has been incurred in respect to this Program Budget.

The cost of this Forum is $1,000 per person and, as it is in Sydney, no accommodation or allowances would need to be paid.

In view of the financial position of this Prgoram budget, the matter is referred to Council for consideration.

APPENDIX


COMMITTEE RECOMMENDATION
THAT His Worship The Mayor, Councillor V Badalati be authorised to attend the Mayors' Design Forum, and the cost of registration be met by Council.
(Moved Clr C Hindi/Seconded Clr C Wong)
COUNCIL RESOLUTION
RESOLVED THAT His Worship The Mayor, Councillor V Badalati be authorised to attend the Mayors' Design Forum, and the cost of registration be met by Council.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN115 - 06DEPARTMENT OF LOCAL GOVERNMENT

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

04/2853

REASON FOR REPORT

For Information

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

Yes

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
A letter has been received from the Dept of Local Government in response to Council's concerns about the conflict in legislation between S12 of the Local Government Act 1993, Freedom of Information Act 1989 and the Privacy and Personal Information Protection Act 1998 (PPIP Act).

This matter was raised at the Development Assessment Committee meeting held on 5th October, 2005.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
The following letter has been received from the Dept of Local Government in response to Council's concerns about the conflict in legislation between S12 of the Local Government Act 1993, Freedom of Information Act 1989 and the Privacy and Personal Information Protection Act 1998 (PPIP Act).

This matter was raised at the Development Assessment Committee meeting held on 5th October, 2005.
It would appear any conflict between the legislation abovementioned will not be reviewed until the Local Government Privacy Working Party convened by Privacy NSW next meets.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN116 - 06LUKE HAMER - REPORT ON RESULTS ACHIEVED

REPORT AUTHOR/S

Manager - Administration, Mr W Lawrence

FILE REFERENCE

05/420

REASON FOR REPORT

To provide Council with a report on the achievements of Luke Hamer at the Pacific School Games in Melbourne during November and December 2005.

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes, Item No. FIN103-05 Meeting held 16th November 2005


EXECUTIVE SUMMARY
The report details the results achieved by Luke Hamer at the Pacific School Games in Melbourne during November 2005. Luke received a $200 contribution from Council pursuant to the provisions of Section 356 of the Local Government Act 1993

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
Council at its meeting held on the 23rd November 2005 gave consideration to a request from the St George District Athletic Club Inc on behalf of two (2) school students, Luke Hamer and James Nipperess, from the Hurstville Area for financial assistance to help defray the costs of their attendance at the Pacific School Games in Melbourne from 26th November, 2005 to 4th December, 2005.

At that meeting Council resolved as follows:-

The following report on Luke's achievements was received at Council on 21 December 2005:-

The above details are submitted for the information of members.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN117 - 06DISCLOSURE OF INTERESTS BY DESIGNATED PERSONS

REPORT AUTHOR/S

Manager - Administration, Mr W Lawrence

FILE REFERENCE

04/2793

REASON FOR REPORT

Statutory Requirement

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Section 450A of the Local Government Act, 1993, requires all Disclosure of Interest Returns lodged to be tabled at the first meeting of the Council after the last day for lodgement of the Returns.

Council's two (2) new Development Assessment Officers, Manager - Administration, Strategic Planner and the Senior Strategic Planner have now lodged their Primary Returns.

RECOMMENDATION
THAT the information be received and noted.


REPORT DETAIL
As Members may be aware, Chapter 14 of the Local Government Act, 1993 concerns "Honesty Disclosure of Interests".

Section 450A regarding the registration and tabling of Returns lodged by Councillors and 'designated persons' is as follows:-

With regard to Section 450A(1), a register of all Returns lodged by Councillors and 'designated persons' in accordance with Section 449 of the Act is currently kept by Council as required by this part of the Act.

With regard to Section 450A(2), all Returns lodged by Councillors and 'designated persons' under Section 449 of the Act must now be tabled at a Council Meeting as outlined in Sections 450A(2)(a), (b) and (c) above.

At its meeting on 22nd June, 2005 Council approved of the list of employees to be 'designated persons'.

With regard to Section 450A(2) the following Section 449(1) Primary Returns have been lodged:-

Name
Position
Return Date
Date Lodged
Scott LincolnSenior Strategic Planner
31/10/05
4/01/06
Diana FellowsDevelopment Assessment Officer
14/11/05
3/01/06
Ivan KokotovicDevelopment Assessment Officer
24/11/05
3/01/06
Daniel Smith Strategic Planner
16/01/06
17/01/06
Warwick LawrenceManager - Administration
12/12/05
3/01/06


The Returns have been lodged prior to the due date for the receipt of the Returns, being three (3) months after the return date.

The above details are submitted in accordance with Section 450A(2a) of the Local Government Act, 1993 and the Register of Returns is available for public inspection.


APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN118 - 06PEAKHURST YOUTH CLUB - REQUEST FOR DONATION

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

06/420

REASON FOR REPORT

Request for donation equal to amount of rates

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

$1557.00 sufficient funds available within budget

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Clr P Sansom has received a request from the Peakhurst Youth Club for a donation equivalent to the amount of rates outstanding for the 2005/06 rating period. Council has previously donated funds except for the last few years when they were paid by the Department of Housing.

RECOMMENDATION
THAT in accordance with S356 of the Local Government Act 1993, Council grant financial assistance in the amount of $1557.00 to the Peakhurst Youth Club for the rate amount outstanding for the 2005/06 rating period in respect to the property at 7 Hedley St., Peakhurst.

THAT provision be made within future program budgets to provide for a donation equivalent to the amount of rates only, not Waste Service Charges in respect to the subject premises.

FURTHER THAT the Peakhurst Youth Club be advised of Council's decision and that in future years the Club will need to make application for a donation equivalent to the Rates Levy only as the Waste Service Charges will need to be paid by the Club.

REPORT DETAIL
Clr P Sansom has received the following request from the President of the Peakhurst Youth Club for Council to waive the 2005/06 Rates in respect to the property at 7 Hedley St., Peakhurst.
The Manager - Rates has provided the following comments
As mentioned by the Club Secretary, the Youth Club entered into a 50 year lease agreement with the Dept of Housing in 1945 which has now expired. Advice is that the Club has requested a new lease for a further 30 years but is having difficulty in getting a response from the Department. With no long term tenancy arrangements in place it may be more appropriate for Council to consider a donation equivalent to the amount of rates (not including the waste charge) and the Club would need to make application each year for this donation, rather than investigating the possibility of the property being classified as non-rateable, which would incur additional legal expenses.

Members would be aware that Council provides similar donations to the Mortdale & District Pensioners Club, Hurstville Croquet Club and the Narwee Pre School each year, whilst Council reimburses the various Bowling Clubs the amount of their annual lease payments.

Council Program Budget 4051 - Subsidies Bowling Clubs has sufficient funds available to meet this request.

In view of the fact that Council has in the past provided a donation to the Club and to other like organisations a recommendation granting the Club a donation for the outstanding amount of rates payable for this year will be made, in view of the fact the Department of Housing have paid the first instalment, with provision being made in future years budgets for the rates only proportion of the levy.

APPENDIX


COMMITTEE RECOMMENDATION
THAT in accordance with S356 of the Local Government Act 1993, Council grant financial assistance in the amount of $1557.00 to the Peakhurst Youth Club for the rate amount outstanding for the 2005/06 rating period in respect to the property at 7 Hedley St., Peakhurst.

THAT provision be made within future program budgets to provide for a donation equivalent to the amount of rates only, not Waste Service Charges in respect to the subject premises.

FURTHER THAT the Peakhurst Youth Club be advised of Council's decision and that in future years the Club will need to make application for a donation equivalent to the Rates Levy only as the Waste Service Charges will need to be paid by the Club.
(Moved Clr C Hindi/Seconded Clr C Wong)
COUNCIL RESOLUTION
RESOLVED THAT in accordance with S356 of the Local Government Act 1993, Council grant financial assistance in the amount of $1557.00 to the Peakhurst Youth Club for the rate amount outstanding for the 2005/06 rating period in respect to the property at 7 Hedley St., Peakhurst.

THAT provision be made within future program budgets to provide for a donation equivalent to the amount of rates only, not Waste Service Charges in respect to the subject premises.

FURTHER, THAT the Peakhurst Youth Club be advised of Council's decision and that in future years the Club will need to make application for a donation equivalent to the Rates Levy only as the Waste Service Charges will need to be paid by the Club.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN119 - 06INTERNATIONAL COMMUNITY FELLOWSHIP - REQUEST FOR REDUCTION IN FEES FOR USE OF THE SENIOR CITIZENS' CENTRE

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

04/2276

REASON FOR REPORT

Requesting reconsideration of concessional rental of Entertainment Centre Facilities as resolved by Council in September 2005

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Increase in donations to charities and no funds available in Subsidies for Concessional Rental of Entertainment Centre Facilities or S356 Donations

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes ADM084-05 21st September 2005


EXECUTIVE SUMMARY
A letter has been received form the International Community Fellowship requesting Council to review its decision in respect of their use of the Senior Citizens' Centre at concessional rates. ICF used "The Ave" for one of its programs until it relocated to the Senior Citizens' Centre in 2001. Council granted permission for use of the Senior Citizens' Centre at the same rate they were paying at "The Ave" which was drastically below normal hire rates or cost +10%. The Council reviewed the matter with the Annual Applications for Concessional Rental in September 2005 and resolved to increase the fees to Cost + 10%. ICF is requesting the fees be reduced to the original level.

RECOMMENDATION
THAT the International Community Fellowship be advised Council has reviewed their request but is unable to accede to a reduction in hire rates for the use of the Senior Citizens' Centre less than its concessional rental of cost + 10% given Council's substantial subsidies granted to ICF and the limitations of a predetermined budget.

REPORT DETAIL
The following letter has been received form the International Community Fellowship requesting Council to review its decision in respect of their use of the Senior Citizens' Centre at concessional rates.


The matter of ICF using the Senior Citizens' Centre was considered by Council at its meeting on 7th February 2001 (item 3.26A Community & Corporate Services Report) where it was subsequently resolved: -

For the information of members, the basis of ICF using "The Ave" was originally at a rate of $2.50 p/h for non-profit groups. The rates of hire for The Ave were based on the fact that it was a designated Youth Facility with no requirements for it to be a revenue generating profit facility as most users could not afford higher rates nor was it available on a Commercial basis as is the Senior Citizens' Centre or the Entertainment Centre facilities. ICF also indicated it would vacate the facilities if Council found a permanent hirer to take over the Friday evenings on a permanent basis as well as vacating if Council required it for a casual or permanent booking on Friday nights.

Council has been unable to secure a permanent hirer of the Senior Citizens' Centre on a Friday evening at commercial rates and therefore ICF have continued to use the facility at a rate well below cost recovery for nearly five years.

Council in an effort to consider all requests for Concessional rental called for annual applications for use of the Entertainment Centre facilities in 2005/06. A report on this matter was considered by Council on 28th September 2005 (ADM084-05 21st September 2005). As indicated in that report over $100,000 of concessional rental applications were received and Council only had $25,000 within its concessional rental budget to allocate. A number of long standing users of the facilities who had received free or very generous concessions from Council had their arrangements reviewed with a number of them being required to pay at least cost + 10% or more.

Applications for concessional rental in respect to the Senior Citizens' Centre have not been taken into account in the past in relation to the provision of the Concessional Rental budget and it was indicated in the 28th September report that this would need to change in the 2006/07 program budget as the Senior Citizens' Centre's budget can no longer afford to not receive income from bookings when they have the expense of providing for them.

ICF submitted three applications for concessional rental of the Senior Citizens' Centre in 2005/06, they being: -
As can be seen the Seniors Citizens' budget has been foregoing a considerable amount of money in concessional rentals and this is not sustainable. Further, if this amount is to be provided by Council in future years, it will have a dramatic affect on the budget provided for Concessional Rentals of the Entertainment Centre facilities or that budget will have to be increased to include subsidies at the Senior Citizens Centre.

Further, there is an opportunity cost to Council by not hiring the facility for functions on a Friday night as this would bring Council $400 per evening. Council would only need 1 function per month to increase income to $4,800 rather than only receive the cost + 10% income of $2,508 from ICF. If the facility was hired 2 - 3 times a month additional income of $4,800 - $9,600 would be received.

Notwithstanding the extensive and very worthwhile community work ICF carry out, Council must separate the issues of the services they provide (community/youth programs) and consider the amount of concessions it is granting to organisations and to ensure the funds available are distributed on an equitable basis or to provide specific funding to reimburse the Senior Citizens' Centre budget or the Entertainment Centre budget for groups that do not pay the full hire rate of facilities to enable those programs to reflect an accurate position of their operating expenses.

In addition to the above use of Council premises, ICF also occupy No 1 Patrick St (old Meals on Wheels building). ICF do not pay rent but are responsible for all repairs and maintenance. Occupancy was granted by Council for a period of 3-5 years from 2004, pending a review of the site in relation to the Civic Precinct redevelopment. The value of this property to Council in terms of rental based on No 3 Patrick St is a substantial sum pa. It is assumed that the number of people attending Youth Group evenings on Friday at the Senior Citizens Centre would be too many to occupy No.1 Patrick St, although this option has not been canvassed with ICF.

The opportunity cost to Council in respect to Friday night bookings at the Senior Citizens' Centre and the renting of No.1 Patrick St could amount to approximately $20,000pa loss of income to Council.

Other Options for ICF if Council premises are not available
Should Council premises not be available due to the securement of a long term hirer of the Senior Citizens' Centre on a Friday evening or more regular bookings of the Centre on Friday / Saturday evenings the following premises could be available for ICF use.

Youth Centre - 18 Treacy St - Currently leased to Pole Depot (Youth Zone) and any request would need to be directed to Youth Zone if the "Drop-in" section of the Centre is available

Church Hall - Park Rd - Currently leased to Carlton Uniting Pre-school on a commercial basis. The organisation is responsible for all repairs and maintenance due to the condition of the premises. Only the hall is used due to the poor state of the residence. The Pre-school is expected to relocate to other premises from mid 2006. It is expected that Council will continue to lease the building at commercial rates and also on the same terms and conditions.

Mortdale Masonic Temple - currently commercially leased and would need to discuss with the current tenant for any sub-letting opportunities.

Scout Halls - various - would need to discuss with the Scout Association for any suitable premises.

Conclusion:
Having regard to the above comments a recommendation to affirm the Council's previous decision is made.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the International Community Fellowship be advised Council has reviewed their request but is unable to accede to a reduction in hire rates for the use of the Senior Citizens' Centre less than its concessional rental of cost + 10% given Council's substantial subsidies granted to ICF and the limitations of a predetermined budget.
(Moved Clr C Hindi/Seconded Clr C Wong)
COUNCIL RESOLUTION
RESOLVED THAT the International Community Fellowship be advised Council has reviewed their request but is unable to accede to a reduction in hire rates for the use of the Senior Citizens' Centre less than its concessional rental of cost + 10% given Council's substantial subsidies granted to ICF and the limitations of a predetermined budget.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN120 - 06USE OF JAMES HARDIE PRODUCTS

REPORT AUTHOR/S

Manager Administration, Mr Warwick Lawrence

FILE REFERENCE

04/3209

REASON FOR REPORT

To inform Council of a request from James Hardie Industries for Council to lift any remaining bans on its products

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

None to Council

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes, Mayoral Minute (No 332) to the Council Meeting of 25th August 2004
CCL016-05 to the Council Meeting of 23rd February 2005


EXECUTIVE SUMMARY
Council, at its meeting held on 25th August, 2004, resolved to ban all James Hardie products due to the Company's reluctance to resolve the asbestos-related compensation claims brought against the company. Correspondence has now been received requesting Council to lift any remaining objections that Council may have to the use of James Hardie products.

RECOMMENDATION
THAT Council's decision at its meeting on 25th August, 2004 (Minute No 332), to boycott all James Hardie products be lifted.

REPORT DETAIL
Council, at its meeting held on the 25th August, 2004, resolved to boycott all James Hardie products until full compensation was guaranteed to existing and future victims of asbestos-related disease.

On 23rd February, 2005 Council considered another report on this matter (CCL016-05) after advice was received from James Hardie Industries that a Heads of Agreement had been signed on 21st December, 2004 with the Australian Council of Trade Unions, Unions NSW, asbestos support groups and the NSW Government, to provide long-term funding of asbestos related personal injury claims against the company and its subsidiaries. The Company requested Council to lift the bans placed on its products.

Council resolved as follows:

The following letter dated 22 December, 2005 addressed to his Worship the Mayor, Clr Badalati has been received from James Hardie Industries advising that the legally binding Final Funding Agreement was signed with the State Government on 1st December, 2005 and requesting Council to join the unions in opposing any bans on the use of its products.
The Company Statement mentioned in the last paragraph of this letter is attached as an appendix item to this report.

As mentioned in the letter and the attached Company Statement the Final Funding Agreement is conditional on a number of conditions precedent and the two mentioned, relate to tax deductibility of the funding arrangements and approval by James Hardie's lenders and Shareholders.

On 9th January, 2006 I spoke with the author of the correspondence, Mr Peter Baker (Executive Vice President Australia -James Hardie Industries) in relation to the conditions precedent and he advised that the Government is currently considering the tax deductibility issue of the final funding agreement and as that matter is outside his control he was unsure when he would be in a position to seek the necessary approval of James Hardie Lenders and Shareholders but he would not expect that it would be before June 2006.

However, it seems that the Unions are comfortable with the conditional arrangements put in place and are now supporting a total lifting of bans against James Hardie products. Confirmation of that support can be obtained by accessing the ACTU website at www.actu.asn.au

Obviously should the Government not approve the tax deductibility issue in favour of James Hardie Industries the agreement could possibly be voided and the parties involved would need to further negotiate settlement terms and conditions.

Though I support the lifting of the ban at this time Council could revisit the matter should the Final Funding Agreement be voided for one reason or another.

APPENDIX
Company Statement by James Hardie Dated 1 December 2005.
James Hardie Company Statement.pdf

COMMITTEE RECOMMENDATION
THAT Council's decision at its meeting on 25th August, 2004 (Minute No 332), to boycott all James Hardie products be lifted.
(Moved Clr C Hindi/Seconded Clr C Wong)
COUNCIL RESOLUTION
RESOLVED THAT Council's decision at its meeting on 25th August, 2004 (Minute No 332), to boycott all James Hardie products be lifted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN121 - 06REGIONAL ENVIRONMENTAL EDUCATION CENTRE

REPORT AUTHOR/S

Manager Administration - Mr Warwick Lawrence

FILE REFERENCE

05/1923

REASON FOR REPORT

To seek endorsement of the Mayor's decision to provide a letter of support to Kogarah Council

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

None

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Kogarah Council has requested Hurstville City Council to provide a letter of support for the establishment of a Regional Environmental Education Centre at Carss Park and his Worship the Mayor, Clr V Badalati has provided such a letter.

RECOMMENDATION
THAT Council endorse the actions of His Worship the Mayor, Clr V Badalati in providing a letter of support to Kogarah Council for the establishment of a Regional Environmental Education Centre at Carss Park.

REPORT DETAIL
On the 15th December, 2005 Council received a letter from Kogarah Council as follows:-
In response, His Worship the Mayor, Clr V Badalati provided the following letter of support dated 6 January 2006.
It is evident that Kogarah Council intend to submit an application for funding of a Regional Environmental Education Centre at Carss Park in the near future and in support of such an application are seeking a letter of support from Hurstville City Council.

The provision of a letter of support in no way commits Council to contributing financially towards the project and given the benefits of such a community facility should be formally supported.


APPENDIX


COMMITTEE RECOMMENDATION
THAT Council endorse the actions of His Worship the Mayor, Clr V Badalati in providing a letter of support to Kogarah Council for the establishment of a Regional Environmental Education Centre at Carss Park.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT Council endorse the actions of His Worship the Mayor, Clr V Badalati in providing a letter of support to Kogarah Council for the establishment of a Regional Environmental Education Centre at Carss Park.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN122 - 06ST GEORGE AND SUTHERLAND SHIRE LEADER -SPORTSTAR OF THE YEAR AWARDS

REPORT AUTHOR/S

Manager Administration - Mr Warwick Lawrence

FILE REFERENCE

03/643

REASON FOR REPORT

To determine a request for financial assistance.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

A $2000 sponsorship will further extend this already over committed budget item.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The St George and Sutherland Shire Leader has invited Council to sponsor the 2005 Sportstar of the Year Awards to be held on the 24th February, 2006. The $2000 (inc GST.) sponsorship sought is for the Senior Teams Winner Award.

RECOMMENDATION
THAT the St George and Sutherland Shire Leader be advised that Council is unable to accede to its request on this occasion due to the financial constraints of a pre-determined budget.

REPORT DETAIL
Council received an email on the 14th December, 2005 from the Marketing, Events & Promotions Manager, Fairfax Community Newspapers informing Council that the St George and Sutherland Shire Leader was in its 31st year of hosting the Sportstar of the Year Awards and inviting Council to participate as a sponsor of an individual category award listed in an attached proposal. A copy of that proposal is attached to this report for the information of Council.

The only request that I can find in relation to previous requests for sponsorship for this event was in 2003 whereby Council resolved not to accede to its request due to the financial constraints of a pre-determined budget.

Council contributes an amount of $7700 each year to the St George and Sutherland Shire Leader for the St George Small Business Awards however no specific budget allocation has been made for the Sportstar of the Year Awards. As Councillors would no doubt recall Council, at its meeting held on the 14th December, 2005 made various commitments which impacted on the 2005/2006 Donations Vote and unfortunately those decisions have now over committed that Vote by $3221. Though this event appears very worthwhile and provide due recognition of the excellent performances of our local talented athletes any further allocation will extend this over expenditure and therefore I would recommend to Council that the request for sponsorship be denied.

APPENDIX
Individual Award Sponsorship Proposal
Sportstar of the Year Awards.pdf

COMMITTEE RECOMMENDATION
THAT the St George and Sutherland Shire Leader be advised that Council is unable to accede to its request on this occasion due to the financial constraints of a pre-determined budget.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the St George and Sutherland Shire Leader be advised that Council is unable to accede to its request on this occasion due to the financial constraints of a pre-determined budget.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN123 - 06TENDERS - TORINO COMMUNITY FACILITIES - STAGE 2

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

05/1774

REASON FOR REPORT

List of tenders received

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The report provides a list of tenders received for the Torino Community Facilities - Stage 2.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
The receipt of tenders for the Torino Community Facilities - Stage 2 closed at 10.00am on Friday, 20th January, 2006.

The tenders received have been referred to the Manager - Contracts for a subsequent report to Council and are as follows:

1. M Bruton Building Company, 12 Hillclimb Drive, Annangrove 2156
2. Seven Ways Construction Pty Ltd., 318 King Georges Road, Beverly Hills 2209
3. MTX Projects (3 copies), 53-55 Brisbane Street, Surry Hills 2010
4. Transcorp Constructions Pty Ltd., 27 Carabella Road, Caringbah 2229

Late Tender received at 3.40pm on 20/1/06
5. AMFM Constructions Pty Ltd., 3/34-36 Ralph Street, Alexandria 2015.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Hindi/Seconded Clr C Wong)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN124 - 06LIST OF DONATION REQUESTS REJECTED FROM INDIVIDUALS - 1 JULY TO 31 DECEMBER, 2005

REPORT AUTHOR/S

Administration Officer, Mrs Linda Joukhador

FILE REFERENCE

06/420

REASON FOR REPORT

Inform Members of donation requests rejected under delegated authority from individuals

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The report lists all donation requests by individuals that have been rejected under delegated authority for the period 1st July to 31st December, 2005.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
Council at its meeting held on 26th September, 2001, resolved that the General Manager be authorised to reject any requests received for financial assistance for attendance at any recognised regional state, national or international sporting competition, cultural or educational exhibition, without submission to Council for individuals who do not comply with Council’s Policy, on the basis of a six (6) monthly report being submitted to Council in respect of the requests rejected.

In accordance with Council’s decision, the following report is submitted for the information of members detailing the donation requests by individuals that have been rejected under delegated authority for the period 1st July to 31st December, 2005.

Individual
Amount Requested
Purpose Stated
Reason Rejected
Darryl Gough
    Not specified
Costs associated with the Australian Schoolboys Home Series Against New Zealand & England Tour 2006
    Not a resident of Hurstville City Council


APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN125 - 06LIST OF INVITATIONS TO FUNCTIONS/EVENTS - 1 JULY TO 31 DECEMBER, 2005

REPORT AUTHOR/S

Administration Officer, Mrs Linda Joukhador

FILE REFERENCE

06/50

REASON FOR REPORT

Inform Members of official functions/events attended by the Mayor/Councillors under delegated authority

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The report lists all official functions / events that have been attended by the Mayor/Councillors under delegated authority for the period 1st July to 31st December, 2005.


RECOMMENDATION
THAT the information be received and noted.


REPORT DETAIL
Council at its meeting held on 28th May, 2003 resolved that the General Manager be granted delegated authority to meet the ticket cost of the functions / events attended by the Mayor / Councillors in accordance with Council's Civic Office Expenses and Facilities Policy, on the basis of a six (6) monthly report being submitted to Council.

In accordance with Council's decision, the following report is submitted for the information of members detailing the functions / events attended by the Mayor / Councillors where Council has met the cost of any ticket/s for the period 1st July to 31st December, 2005.

Mayor/Councillor
Function/Event
Amount
$
Her Worship The Mayor,
Councillor J Morris
20th Annual Dinner Dance (Hibernian Friendly Society)
30.00
Councillor C Minns and
Mrs Minns
20th Anniversary Dinner (Knights of St George Heart Association)
70.00
His Worship The Mayor,
Councillor V Badalati and
Mrs Badalati
The Knights of St George Heart Association Christmas Function
70.00
Councillor P Sansom and
Mrs Sansom
2005 HK - ABA NSW Business Awards Gala Dinner - Hong Kong Australian Business Association
300.00
Councillor P Sansom and
Mrs Sansom
Luncheon New Aged Care Facility - Committee of
S. Antonio Da Padava Protettore
140.00
Councillor P SansomNetworking Breakfast - St George & Sutherland Shire Business Enterprise Centre
15.00
Councillor P Sansom and
Mrs Sansom
Oatley Flora & Fauna Conservation Society Anniversary Dinner
70.00
Mrs Badalati
(His Worship The Mayor, Councillor V Badalati received complimentary ticket)
Business Enterprise Centre AGM Dinner
55.00
His Worship The Mayor, Councillor V Badalati and
Mrs Badalati
Committee of S. Antonio Da Padava Protettore 35th Annual Ball
240.00


APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN126 - 06LIST OF DONATION REQUESTS REJECTED FROM ORGANISATIONS - 1 JULY TO 31 DECEMBER, 2005

REPORT AUTHOR/S

Administration Officer, Mrs Linda Joukhador

FILE REFERENCE

06/420

REASON FOR REPORT

Inform Members of donation requests rejected under delegated authority from organisations

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The report lists all donation requests by organisations that have been rejected under delegated authority for the period 1 July to 31 December, 2005.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
Council at its meeting held on 26 June, 1996, resolved that the General Manager be authorised to reject any requests received for financial assistance without submission to Council for organisations not within Council's area nor included within the annual budget, on the basis of a six (6) monthly report being submitted to Council in respect of the requests rejected.

In accordance with Council's decision, the following report is submitted for the information of members detailing the donation requests by organisations that have been rejected under delegated authority for the period 1 July to 31 December, 2005.

Organisation
Amount Requested
Purpose Stated
Women's Basketball TeamNot specifiedCosts associated with the Australian University Games 2005
State Emergency Service
- Mount Druitt Unit
Donation of between $500 and $1000Costs associated with providing entertainment and site fee to celebrate the 50th Birthday


APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN127 - 06LIST OF REDUCED RENTAL REQUESTS REJECTED - 1 JULY TO 31 DECEMBER, 2005

REPORT AUTHOR/S

Administration Officer, Mrs Linda Joukhador

FILE REFERENCE

04/1066

REASON FOR REPORT

Inform Members of reduced rental requests rejected under delegated authority

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report gives details of any requests for reduced rental of Council's facilities that have been rejected under delegated authority for the period 1st July to 31st December, 2005.


RECOMMENDATION
THAT the information be received and noted.


REPORT DETAIL
Council at its meeting held on 28th July, 1999 resolved that the General Manager be authorised to reject any requests received for free or concessional usage of Council's facilities without submission to Council for organisations and / or persons not within Council's area nor covered by the provisions of Council's policy, on the basis of a six (6) monthly report being submitted to Council in respect of the requests rejected.

In accordance with Council's decision, the members are advised that no requests have been received and rejected under delegated authority for reduced rental of Council's facilities from 1st July to 31st December, 2005.


APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN128 - 06ST GEORGE DISTRICT CRICKET CLUB INC - LOAN OF MEMORABILIA

REPORT AUTHOR/S

Manager- Administration, Mr Warwick Lawrence

FILE REFERENCE

06/244

REASON FOR REPORT

For Council to determine an offer from the St George District Cricket Club Inc to hang in the Council Chambers a loaned item of the Clubs memorabilia

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

None

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The St George District Cricket Club Inc have offered to loan an important item of the Club's memorabilia to Council, for display in the Council Chambers.

RECOMMENDATION
THAT the St George District Cricket Club's offer be accepted on the basis that responsibility for insuring the item remains with the Cricket Club and that Council accept no responsibility for any accidental damage to the item..

FURTHER THAT the St George District Cricket Club be thanked for its kind offer and that the item be displayed in a suitable location in the Council Chamber.

REPORT DETAIL
The following correspondence has been received from the Chief Executive Officer of the St George District Cricket Club Inc. offering to lend Council an important item of memorabilia owned by the Club.

The letter is relatively self-explanatory however one issue that concerned me was the issue of insurance. However, I have since confirmed with the CEO that the Club would maintain responsibility for insuring the item of memorabilia whilst under Council's control.

Given the probable high value of this item an insurance excess would apply should a loss occur and as such Council should inform the Club that it would be responsible for the payment of any insurance excess given the remote possibility of a claim arising.

In addition the Club needs to be aware that should the item be accidently damaged whilst under Council's control that Council would not accept any responsibility for such loss.

Obviously Council staff will take every precaution to ensure that the item is as safe from damage as possible and I am sure that whatever location is selected it would be far safer with Council than where it was previously displayed.

As mentioned in the letter the Cricket Club require a suitable agreement to be drawn up indicating that the item is on loan to Council.

With the Cricket Club's approval a suitable agreement can be drawn up in house (representing both parties' interests) however should the Cricket Club desire a more formal agreement (by a Solicitor) the cost should be borne by the Cricket Club.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the St George District Cricket Club's offer be accepted on the basis that responsibility for insuring the item remains with the Cricket Club and that Council accept no responsibility for any accidental damage to the item..

FURTHER, THAT the St George District Cricket Club be thanked for its kind offer and that the item be displayed in a suitable location in the Civic Centre.


Note: It was noted that His Worship The Mayor, Councillor V Badalati declared an interest in Item No: FIN128/06 as he is on the Management Committee of the St. George District Cricket Club, vacated the room and did not take part in the discussion or movement of a recommendation in respect of this matter.
(Moved Clr C Hindi/Seconded Clr S MacMahon)
COUNCIL RESOLUTION
RESOLVED THAT the St George District Cricket Club's offer be accepted on the basis that responsibility for insuring the item remains with the Cricket Club and that Council accept no responsibility for any accidental damage to the item.

FURTHER, THAT the St George District Cricket Club be thanked for its kind offer and that the item be displayed in a suitable location in the Civic Centre.
(Moved Clr J Morris/Seconded Clr S Grekas)


Meeting Date: 15/02/2006

FIN129 - 06INDEPENDENT INQUIRY INTO THE SUSTAINABILITY OF NSW LOCAL GOVERNMENT

REPORT AUTHOR/S

Manager Administration, Mr W Lawrence

FILE REFERENCE

05/1888

REASON FOR REPORT

To appraise Councillors on the current situation relating to the Independent Inquiry by the Local Government & Shires Association and for Council to determine the Associations request to contribute financially towards the cost of the inquiry.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

The LG&SA are seeking a contribution of $2334.20 towards the cost of the inquiry which has not been included in the 2005/2006 budget.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The Secretary General of the Local Government & Shires Associations (LGSA) advises that an Interim report on the Independent Inquiry into the Financial Sustainability of NSW Local Government will be released on 28th February, 2006. A tax invoice totalling $2334.20 (GST Inc) has also been received representing Council's contribution towards the cost of the inquiry.

RECOMMENDATION
THAT the information be noted and Council contribute towards the cost of the inquiry as requested.

REPORT DETAIL
For many years issues relating to financial sustainability has been discussed at Local Government and Shires Association conferences. In July 2005 the President of the Local Government Association wrote to Councils advising that an Independent Inquiry had been commissioned due to the widespread concerns about Local Government's financial capacity to continue to meet the growing demands for infrastructure and services.

The LGSA advised Council that it intended to finance the inquiry by way of a 50% contribution from NSW Councils with the balance to be funded by the Association.

The Inquiry was launched at the Annual Local Government Association Conference in October 2005 and the following correspondence has now been received advising Council of the current situation:-
I believe that the inquiry was well overdue and am quietly confident that the final report will provide the basis of information necessary to lobby State and Federal Governments for a better deal.

However, the cost of the inquiry is substantial and Council has received an invoice for $2334.20 (GST Inc) representing its contribution towards the cost of the inquiry based on the usual members annual subscription formula.

Unfortunately, due to the timing of the advice from the LGSA, no allocation was made in the 2005/2006 budget. Although the Association cannot force Council to contribute towards the cost of the inquiry I believe that given the possible widespread benefits to Local Government, all NSW Councils have a moral obligation to contribute.

As a result I would encourage Council to favourably consider contributing towards the cost of the inquiry. Council's Chief Finance Officer has been consulted on that matter and she suggests that the contribution be funded from the operational budget in Program 1000 (General Administrative Services).

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be noted and Council contribute towards the cost of the inquiry as requested.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be noted and Council contribute towards the cost of the inquiry as requested.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN130 - 06REQUEST FOR FINANCIAL ASSISTANCE - ST JOHN AMBULANCE SERVICE

REPORT AUTHOR/S

Administration Officer, Ms Linda Joukhador

FILE REFERENCE

06/420

REASON FOR REPORT

Request for financial assistance

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No specific funds available in the Program Budget

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
A letter has been received from the St John Ambulance Australia Inc (NSW) St George Division requesting Council to consider granting financial assistance towards the purchase of a vehicle to be used by St John Ambulance.

RECOMMENDATION
THAT St John Ambulance Australia Inc be advised that Council is unable to accede to their request on this occasion due to the financial constraints of a pre-determined budget.

REPORT DETAIL
Council has received a letter from Mr Peter Grove, Logistics Clinical Support Officer for St John Ambulance Australia, seeking financial assistance to purchase a vehicle from the NSW Ambulance Service who are disposing of 4 vehicles. These vehicles have reached the end of the period (2 years) of which these vehicles are normally in service with the ambulance service and they have been offered preferentially to St John Ambulance so that Divisions can purchase them to assist with their voluntary work in the community. The vehicles have been offered to St John Ambulance at a purchase price of between $25,000 and $28,000 each.

At present St George Division have approximately $10,000 of the funds required to purchase one of these vehicles and they are requesting that Council consider making a contribution towards the purchase of this vehicle by providing some or all of the funds required.

No provision has been made in the 2005/2006 Adopted Program Budget specifically for a contribution in regard to the above request. The Finance Department has advised that contributions from Section 356 – Additional Donations have been fully expended.

As there is no funding specifically available in regard to this request in the current year’s Budget, the above recommendation is now submitted for Council's consideration.

APPENDIX


COMMITTEE RECOMMENDATION
THAT St John Ambulance Australia Inc be advised that Council is unable to accede to their request on this occasion due to the financial constraints of a pre-determined budget.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT St John Ambulance Australia Inc be advised that Council is unable to accede to their request on this occasion due to the financial constraints of a pre-determined budget.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN131 - 06REGULATION REDUCTION INCENTIVE FUND

REPORT AUTHOR/S

Hurstville Place Manager - Ms Cheryl Flynn

FILE REFERENCE

05/1934

REASON FOR REPORT

To inform Council of the funding process for the two grants received from the RRIF, "Building DA capacity" (via LGSA consortium) and "Small and Home based business assistance One stop, On line shop" (HCC).

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No financial contribution from Council is required.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
In December Council was advised of the success in securing funding for 2 projects, "Building DA capacity" (via LGSA Online Services consortium) and "Small and Home based business assistance One stop, On line shop" (HCC). Both projects will seek to reduce the costs to small and homebased business of assessment and improve compliance by providing on-line resources. The funding is provided from the Regulation Reduction Incentive Fund - AusIndustry. To receive the grants Council is required to formally sign a Funding Agreement with the Commonwealth of Australia.

RECOMMENDATION
THAT Council formally complete the Funding Agreements and associated documents from the Commonwealth of Australia - AusIndustry, Regulation Reduction Incentive Fund, for two grants, "Building DA capacity" (LGSA Online Services consortium) and "Small and Home based business assistance One stop, On line shop" (HCC).

FURTHER, THAT a separate bank account be established to receipt the Hurstville grant from RRIF of $110,000.

REPORT DETAIL
Following advice from Councillor Geigerl at the December 14 Council meeting, correspondence has been received from the Department of Industry, Tourism and Resources - AusIndustry, congratulating Hurstville Council on the success of two applications for funding.

The first project is part of the LGSA Online Services consortium of 38 NSW Councils led by Rockdale City Council, that will deliver "Building DA capacity". The project will review Council's current capacity to deliver online DA tracking, assessment and compliance. A suitable mix of technical resources and practices will then be selected to meet each Council's requirements for providing on-line DA information. At this stage, due to the tailored approach, the LGSA is unable to provide advice as to the level of funding each Council will ultimately receive.

It is expected that the project will be completed by March 07.

The second project "Small and Home based business assistance One stop, On line shop" will be delivered by Hurstville City Council.

Council received an allocation of $110,000 from AusIndustry to design and implement on-line resources and support services, to assist small and home-based businesses reduce costs and improve compliance with Council regulations. The St George and Sutherland Shire Business Enterprise Centre is assisting Council with the delivery of the project and it is expected to be completed by April 2007.

Advice has been received from Ausindustry that to secure funding from the Commonwealth, a Funding Agreement for each project must be completed. The draft document has been examined by the LGSA and by the steering reference group, representative of over 30 NSW Councils. The agreements are now acceptable and require that Council formally sign as a recipient of funds, for both projects.

There is also a requirement by the Commonwealth, that a separate bank account be established in the name of Hurstville "Small and Home based business assistance One stop, On line shop" in order for the funds to be released. Under the terms of the agreement 50% of the funds will be payable within 30 days of execution of the funding agreement, 30% on completion of agreed milestone, and the remaining 20% on completion of final report and audit.

A report of progress with both projects will be submitted to Council in June 2006, October 2006 and March 2007.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council formally complete the Funding Agreements and associated documents from the Commonwealth of Australia - AusIndustry, Regulation Reduction Incentive Fund, for two grants, "Building DA capacity" (LGSA Online Services consortium) and "Small and Home based business assistance One stop, On line shop" (HCC).

FURTHER, THAT a separate bank account be established to receipt the Hurstville grant from RRIF of $110,000.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT Council formally complete the Funding Agreements and associated documents from the Commonwealth of Australia - AusIndustry, Regulation Reduction Incentive Fund, for two grants, "Building DA capacity" (LGSA Online Services consortium) and "Small and Home based business assistance One stop, On line shop" (HCC).

FURTHER, THAT a separate bank account be established to receipt the Hurstville grant from RRIF of $110,000.
(Moved Clr J Morris/Seconded Clr S Grekas)


Meeting Date: 15/02/2006

FIN132 - 06MANAGEMENT PLAN 2005 / 08 2ND QUARTER REPORT

REPORT AUTHOR/S

Vanessa Chan
Manager Corporate Planning

FILE REFERENCE

04/1870

REASON FOR REPORT

To advise Council of Progress Towards Achievement of the Management Plan 2005/08.

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes, Management Planning for NSW Local Governement Guidleines, DLG, 2000

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Refer to December Quarter Financial Review

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)


CCL234-05 Management Plan 2005/08 1st Quarter Report


EXECUTIVE SUMMARY
The Local Government Act (1993) requires that Council prepare an annual 3-year Management Plan and that Quarterly Reports be presented to the Council detailing our major achievements over the period.

RECOMMENDATION
THAT Council recieve and note the 2nd Quarter Report of the Management Plan 2005 / 08.

FURTHER THAT Council publish the 2nd Quarter Report of the Management Plan 2005 / 08 by posting it on the Council Website.

REPORT DETAIL
The 2nd Quarter Report to the Management Plan 2005 / 08 is attached as Appendix A

APPENDIX
2nd qtr report 05-08.DOC

COMMITTEE RECOMMENDATION
THAT Council recieve and note the 2nd Quarter Report of the Management Plan 2005 / 08.

FURTHER THAT Council publish the 2nd Quarter Report of the Management Plan 2005 / 08 by posting it on the Council Website.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT Council recieve and note the 2nd Quarter Report of the Management Plan 2005 / 08.

FURTHER, THAT Council publish the 2nd Quarter Report of the Management Plan 2005 / 08 by posting it on the Council Website.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN133 - 06MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

C/00122

REASON FOR REPORT

For the information of Members

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
To review reports, publications, minutes and correspondence submitted.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
In addition to the reports and publications listed below, Members are also reminded that Council at its meeting held on 24th November, 2004 (ADM136-04 - 16/11/04) resolved that Limited Approvals, Environmental Services Legal Report and Legal Matters Involving Court Action be removed from this report and incorporated into a new standing item report within the Policy, Planning & Environment Committee.

Accordingly the remaining reports consisting of Concessional Rentals, Statement of Hirings and Outstanding Questions Without Notice are now submitted as appendices for the information of Members.

A Member, should he or she so desire, wish to discuss a particular item included in this section, has the right to exclude the matter under this item and to have the matter debated in Council.

THAT the reports, publications, minutes and correspondence be received and noted.

APPENDIX

Concessional Rentals
Concessional Rental Report January 2006.pdf

Statement of Hirings
Statement of Hiring November 2005.pdfStatement of Hiring December 2005.pdf

Questions Without Notice
QWN 7022006.doc


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr C Wong/Seconded Clr C Hindi)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

FIN134 - 06PROPERTY MATTER - POLE DEPOT NEIGHBOURHOOD CENTRE, PENSHURST

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor, Manager - Community Services, Mr D Linden

FILE REFERENCE

06/373

REASON FOR REPORT

To seek approval for "owner's consent" to the lodgement of a development application

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Tes - SD193-04


EXECUTIVE SUMMARY
Pole Depot Neighbourhood Centre Inc. occupies part of a Council owned facility at 23 St Georges Rd, Penshurst. Due to a requirement for additional floor they are proposing the addition of a new floor over the existing hall. The proposed use is consistent with the recommendations of a Working Party which reviewed the future use of the area in 2004. A Development Application is required for the work and Council’s consent as land owner is required for lodgement and determination.

RECOMMENDATION
THAT Council give Owners Consent to the lodgement of a development application by Pole Depot Neighbourhood Centre Inc., for the building work outlined in the Report.

FURTHER THAT a lease for the premises be negotiated with the Pole Depot Neighbourhood Centre Inc. and submitted for Council’s consideration.

REPORT DETAIL

Background

Pole Depot Neighbourhood Centre Inc has occupied premises in the Pole Depot park for over 20 years. The Council owned building they partly occupy has been upgraded over the years and now represents a sizable Council asset. In 2005 the replacement cost was estimated at $980,000. They now seek to further extend the building.

A proposal has been received from the Pole Depot Neighbourhood Centre Inc to construct an additional floor over the top of the existing hall. The scope of the proposal means that a DA has to be lodged and determined. This requires land owners consent.

As Pole Depot are also proposing to fund the project they are seeking some certainty of long term tenure, which is understandable given the likely cost would exceed $150,000 (subject to design).

The proposal also needs to be considered in light of the findings of the Working Party set-up in 2004 to consider the future use and development of the site.

Proposal

A brief request for Council’s consent to lodge a DA was received in 2005. A more detailed proposal was received in January 2006 from the Centre Director, Ms Kim Buhagiar. The main text of the letter follows:


A review of the proposed plans indicates that the entire project is located within the existing building footprint. There is no requirement to extend the building further into open space.

While not stated in the letter, Ms Buhagiar also advised Council’s Commercial Manager that to invest the substantial sum proposed the Centre would seek a secure tenure on the property. A number of options as to how this would be achieved were discussed. Based on those discussions the most suitable scenario is for the Pole Depot Neighbourhood Centre Inc to enter a formal lease with Council.

Analysis of Project

Council will recall that during 2004 the Pole Depot Neighbourhood Centre Working Party was formed to investigate, consider and make recommendations on issues relating to the use of the Centre.

The Working Party which was made up of Councillors, Council staff and representatives of the various user groups was chaired by Councillor McMahon and met on four occasions. It considered details of the present and future requirements of each of the groups and reached agreement on short and medium term options to be presented to Council. The report on the outcomes of the meetings of the Working Party together with the recommendations was presented to Council at its meeting on 15 December 2004 (refer Report SD193-04).

The short term option presented involved the relocation of the playgroups to free up space for use by other existing programs provided by the Neighbourhood Centre. The medium term options included a first floor extension to the existing building which would be integrated into the existing upper floor and a possible ground floor extension onto the land fronting Forest Rd. The longer term option was for the possible provision of a new purpose built facility either on the current site or at another location. It was recognised that the latter option, if it was to occur at all, was likely to be many years in the future.

Council resolved to adopt the short term option of relocating the Penshurst Neighbourhood Playgroup and the St George Zone of Playgroups to a building located in Olds Park subject to a budget bid for the costs associated with the relocation (i.e. the refurbishment of the building) being approved in the 2005-06 budget. Council further resolved to give consideration to funding the investigation of the preferred options for future expansion of the building to meet the identified needs including costings of the proposals and identification of possible funding sources subject to a budget bid being approved in the 2005-06 budget.

Although the budget bids as outlined were submitted they were not ultimately funded in the 2005-06 budget and the status quo remained.

During the intervening period the Management Committee of the Neighbourhood Centre has continued its own investigation into the most viable option for meeting its immediate needs for more meeting and office space and concluded that the previously identified option of the first floor extension over the existing hall area is the preferred solution.

The Committee has also decided that it wishes to pursue this option utilising its own financial resources to fund the construction works. Correspondence has been received from the Pole Depot Neighbourhood Centre Inc requesting Council’s approval (as property owner) to lodge a development application for the work

During the Working Party’s investigations discussions were held in relation to the impact that the requirements of Council’s Generic Plan of Management covering the Pole Depot Park may have on any future work on the Centre and if a separate Plan of Management would be required. In the absence of any firm proposals for options that involved alterations to the Centre a final decision was not made at the time.

The proposal which is now under consideration was referred to Council’s Manager Parks and Recreation for advice on the impact of the Plan of Management and Mr Sharp has advised that as the proposal doesn’t involve a change in the nature or use of the facility the proposal is permitted under the existing Generic Plan of Management and no new specific Plan of Management is required prior to the development application being lodged and the building works proceeding.

As stated the proposal by the Centre for the first floor extension concurs fully with the findings of the Working Party and the options endorsed by Council in 2004. Also it is permitted under the Generic Plan of Management for the park. Approval of the request to lodge a development application and general support for the proposal is therefore recommended.

Tenure

As noted previously the Centre requires secure long term tenure prior to investing significant funds. This is understandable and expected.

The Pole Depot is sited on Community land. The Local Government Act provides for lease, licenses and other estates on Community land subject to a range of conditions. None of the conditions would preclude a lease to Pole Depot. More specifically the generic Plan of Management provides for leases at that location and specifically mentions the possibility of a lease to Pole Depot.

Currently there is no formal arrangement between Council and Pole Depot. This has led to uncertainty on responsibilities for:
· Building maintenance
· Operating costs
· OH&S management
· Fire safety management
· Cleaning & waste removal
· Grounds maintenance
· Security
· Insurances.

In comparison, recent leases with other not for profit organisations (eg Spastic Centre, and Pole Depot as lessee of 143 Forest Rd) have clearly defined the responsibilities for most if not all of these matters. In particular OH&S legislation now requires a range of risk plans and responsibilities to be clearly defined.

It is considered there are advantages for both parties if a formal lease is negotiated and entered into. Initial discussions have suggested a minimum term of 10 years is required by Pole Depot. This is allowable on Community land and as they are a not for profit community group Council does not have to tender the lease. The advantages are seen as:
· More clarity in respect to roles & responsibilities
· Assist resolve OH&S issues
· Increased certainty for budget
· Secure tenure for Pole Depot Neighbourhood Centre Inc
· Expansion of space and improved services at no cost to Council.

Should Council agree in principle to the concept of a lease a more detailed proposal will be developed with the Pole Centre for Council’s consideration.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council give Owners Consent to the lodgement of a development application by Pole Depot Neighbourhood Centre Inc., for the building work outlined in the Report.

FURTHER THAT a lease for the premises be negotiated with the Pole Depot Neighbourhood Centre Inc. and submitted for Council’s consideration.

(Moved Clr C Hindi/Seconded Clr C Wong)
COUNCIL RESOLUTION
RESOLVED THAT Council give Owners Consent to the lodgement of a development application by Pole Depot Neighbourhood Centre Inc., for the building work outlined in the Report.

FURTHER, THAT a lease for the premises be negotiated with the Pole Depot Neighbourhood Centre Inc. and submitted for Council’s consideration.
(Moved Clr S Grekas/Seconded Clr C Hindi)


Meeting Date: 15/02/2006

A D D E N D U M



FIN135A - 06DECEMBER QUARTER FINANCIAL REVIEW

REPORT AUTHOR/S

Chief Finance Officer- Ms Julie Hately

FILE REFERENCE

03/1796

REASON FOR REPORT

To present details of Council's financial performance for the quarter ended 31 December 2005

DOES AN EXISTING POLICY COVER THIS MATTER?

YES

IF "NO" - SHOULD A POLICY BE DEVELOPED?

N/A

FINANCIAL IMPLICATIONS

YES - Adjustment to program budgets

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

NO


EXECUTIVE SUMMARY
The Responsible Accounting Officer is required to provide a Quarterly Budget Review within eight weeks of each quarter's end. This report provides an overview of the results of the financial review for the quarter ended 31 December 2005.

In June 2005 Council adopted the 2005/2006 Budget with a balanced cash position (i.e. - small cash surplus of $106.6k). Following the September and December Quarterly Reviews, the forecast for the year ended 30 June 2006 remains a balanced cash position ( i.e. - small cash deficit of $27.1k).

There is a significant improvement in the forecast Operating result for the year. This reflects a positive movement from Adopted Budget of $551k before Capital contributions and a positive movement from Adopted Budget of $366k after Capital contributions.

RECOMMENDATION
THAT the report be received and noted.

FURTHER, THAT Program votes be adjusted in accordance with Attachment 1 - December Budget Summary.

REPORT DETAIL
In June 2005 Council adopted the 2005 / 2006 Budget with a cash surplus of $106.6k after allowing for Depreciation of $7.8m, which is a non-cash item.

Program Managers have conducted a rigorous review of their programs with a view to providing a Forecast for the financial year ended June 2006. Following this review, the Forecast for the year ended 30 June 2006 is a Cash Budget deficit of $27.1k, a negative movement of $133.7k from the Adopted position. Continued financial vigilance by Managers should see this movement clawed back by the end of the financial year.

Additional funds approved by Council during the quarter resulted in a net variance of -$5,000, plus $25,765 approved during the September quarter.

Key variances greater than $5,000 resulting from December Program reviews are listed below:

Favourable:

* $203.6k Higher than anticipated Interest from investments
* $85k Higher than anticipated income from the sale of property
* $82.8k Savings in operating expenditure - Property Portfolio
* $49k Savings in Revenue Works Program - all works complete
* $29.1k Savings in Festival/Events expenditure
* $20k Higher than anticipated income from Court imposed fines
* $18.7k Lower than anticipated expenditure of Plant Maintenance and Repair
* $15.4k Additional income from construction zone applications
* $14.3k Lower than anticipated Travel Expenses
* $50k Reduction in Phone Expenses
* $12.9k Allocation for aerial photography expenditure deferred to 06/07 budget
* $12.8k Lower than anticipated BPay charges for rate collection
* $12.6k Lower than anticipated Motor Vehicle expenses
* $11.2k Increase in income from Outstanding Notices
* $10.4k Higher than anticipated income form s603 Certificates
* $10.1k Reduction in Security Expenses
* $10k Unbudgeted Premium Rebate on 04/05 Motor Vehicle Insurance
* $10k Grant received from Sydney Water
* $10k Reduction in expenditure on Water Rates at Golf Course
* $9k Increase in income anticipated from Tree Removal Applications
* $8.5k Net additional income from reinstatements
$685.4k

Unfavourable:

* $140k Transfer net proceeds from sale of property to Asset Development Reserve
* $56.7k Reduction in forecast profit Leisure Centre - overstated, previously included GST
* $50k Reduction in s94 funding for risk assessment of playgrounds
* $46k Lower than anticipated income from Internal Plant Hire
* $45.5 Net transfer of LSL contributions received from other Councils to ELE Reserve
* $40k Community Consultation expenses - Special Rate Variation
* $28k Lower than anticipated income from Premises Inspection Fees
* $25k Council resolution to transfer income from tree removal applications to reserve
* $23.6k Expenditure required for compulsory Water Conservation Plans (offset by $10k from Sydney Water)
* $23k Reduction in expenses funded from Domestic Waste Reserve
* $21k Building alterations - Deputy Mayor's Room
* $20.5k Reduction in income anticipated from advertising inserts with Rate notices
* $18.8k Lower than anticipated income from property rentals
* $16.5k Lower than anticipated income expected from interest on overdue rates
* $16k Transfer to Property Maintenance Reserve - Replacement Chiller, per Council resolution
* $15.7 Higher than anticipated Member expenses - professional development
* $13k Lower than anticipated operating income - Footpath Level Fees
* $11.6k Lower than anticipated operating income - Entertainment Centre smaller rooms
* $11.2k Lower than anticipated income to be received from pensioner rate subsidy
* $11.2k Lower than anticipated income from Commercial Waste activities due to staff vacancies
* $11.1k Lower than anticipated operating income - Library Services
* $11k Reduction in anticipated revenue from Development Applications
* $10.4k Additional software maintenance to prevent SPAM email
* $10k Adjustment required to flooring in Customer Service area due to OH&S issues.
* $6k Higher than anticipated expenditure on FBT
* $5.7k Lower than anticipated income from s149 Applications
$687.5k


In addition to these there were minor variances up and down across the board.


APPENDIX 1 - Budget Summary as at 31 December, 2005

i) Budget by Horizon: The attached budget summary provides an overview of the Cash Budget by Horizon as adopted in the current Management Plan. The summary indicates the original Budget and any Budget adjustments that have been approved by Council up to 31 December 2005, the actuals year to date and a revised Forecast through to 30 June 2006.

As at 31 December 2005, the revised Forecast shows a balanced cash position (i.e. - a small cash deficit of $27,106 against a similarly small original surplus of $106,647).

ii) Estimated Working Funds Calculation: This calculation indicates to Council the estimated working funds balance based on revised 30 June 2006 Forecast. As at December the estimated working funds balance was $5.7m

iii) Summary Operating Statement: The Budget result has been converted to Australian Accounting Standards (AAS27) format to provide an Operating result from the statutory reporting perspective. As at 31 December 2005 the anticipated Operating result is a deficit of $3.6m before Capital contributions and $2.1m after Capital contributions. This reflects a positive movement from Adopted Budget of $551k before Capital contributions and a positive movement from Adopted Budget of $366k after Capital contributions. For a more detailed Operating result refer to Appendix 3 of this report.

APPENDIX 3 - Operating Statement

The Operating Statement (Statement of Financial Performance) shows the Adopted 2006 Budget and the revised Forecast as at 31 December 2005. The Operating Statement has been prepared in line with accrual based accounting principles. (Accrual basis of Accounting is a system which recognises, as far as possible, the financial effects of transactions and events in the periods in which they occur, irrespective of whether cash has been received or paid.) As such the Operating Statement does not include any funding sources from prior years that may have been included in the Cash Budget. The major variances to the Operating Statement this quarter have resulted from a $590k reduction in the forecast Depreciation of Council's assets, an increase of $220k in the anticipated income from Council's investment portfolio and a decrease in anticipated Section 94 Developer Contributions of $193k.

APPENDIX 4 - Balance Sheet

The Balance Sheet (Statement of Financial Position) shows Council's position at the end of the 2005 Financial Year, the position according to the Adopted 2006 Budget and the Forecast position following the December Quarterly Review. This statement has also been produced in line with statutory accounting standards.

Summary

Council's 2006 Budget remains in a sound position with a minor Cash Budget deficit of $27.1k following the December Quarterly Review and an improved Forecast Operating result of $2.1m, a $366k positive movement against Adopted Budget.

Council officers are constantly looking for new sources of income to assist in funding projects both one-off and ongoing. As such, they apply for many grants from various Government Departments throughout the year and were successful in securing the following grants during the quarter ended 31 December 2005:

$100k Department of Planning - Urban Designer
$10k Sydney Water - Water Management Plans

Continued vigilance by Program Managers in their approach to financial monitoring and reporting will ensure that Council's end of year Budget and Oerating result are favourable


APPENDIX
Attachment 1 - Budget Summary: Budget Summary December.xls

Attachment 2 - Financial Health Checks and Indicators: Dec Qtr Financial Health Check.xls

Attachment 3 - Operating Statement: Operating Statement final.xls

Attachment 4: - Balance Sheet: Balance Sheet.xls

COMMITTEE RECOMMENDATION
THAT the report be received and noted.

FURTHER, THAT Program votes be adjusted in accordance with Attachment 1 - December Budget Summary.
(Moved Clr C Hindi/Seconded Clr C Wong)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.

FURTHER, THAT Program votes be adjusted in accordance with Attachment 1 - December Budget Summary.
(Moved Clr S Grekas/Seconded Clr C Hindi)