HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE FINANCE PROPERTY AND PROJECTS MEETING
TO BE HELD ON 12TH OCTOBER, 2005


Summary:


Item No: FIN091 - 05 - STATE ELECTORAL OFFICE - DECLARATION LODGED BY CANDIDATES - HURSTVILLE CITY COUNCIL BY-ELECTION
(Report by Senior Manager - Administration, Mr W Park) 03/1720




Item No: FIN092 - 05 - PENSHURST GIRLS' HIGH SCHOOL - REQUEST FOR FINANCIAL CONTRIBUTION
(Report by Acting Manager - Administration, Mr J Hilton) 05/420



Item No: FIN093 - 05 - DISCLOSURE OF INTERESTS BY COUNCILLORS AND DESIGNATED PERSONS
(Report by Acting Manager - Administration, Mr J Hilton) P/00005



Item No: FIN094 - 05 - MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS
(Report by Senior Manager - Administration, Mr W Park) C/00122




Item No: FIN095A - 05 - CERTIFICATE OF CASH & INVESTMENTS AS AT 7TH OCTOBER, 2005
(Report by Chief Finance Officer, Ms J Hately)



Item No: FIN096A - 05 - JUNE 2005 QUARTERLY REVIEW OF COUNCIL PERFORMANCE AND ANNUAL FINANCIAL REPORTS FOR YEAR ENDED 30 JUNE, 2005
(Report by Chief Finance Officer, Ms J Hately)



___________________________________________________________________________
Meeting No. 9 to be held on 12/10/2005







Meeting Date: 12/10/2005

FIN091 - 05STATE ELECTORAL OFFICE - DECLARATION LODGED BY CANDIDATES - HURSTVILLE CITY COUNCIL BY-ELECTION

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

03/1720

REASON FOR REPORT

To advise that Council has received a copy of the declaration lodged by candidates in connection with the Hurstville City Council by-election held on 5th March, 2005.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes. Report ADM058 - 05 - 20th July, 2005.


EXECUTIVE SUMMARY
A letter has been received from the State Electoral Office enclosing a copy of the declarations lodged by candidates Chris Minns, Bradley Row and Richard Delle-Coste in association with the Local Government by-election held on 5th March, 2005.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
The following letter dated 12th September, 2005 has been received from the State Electoral Office enclosing copies of the declarations lodged by candidates Chris Minns, Bradley Row and Richard Delle-Costs in association with the Hurstville City Council by-election held on 5th March, 2005.
As outlined in the above letter, the declarations which are on Council File 03/1720, are available for inspection by the public and Councillors, if requested.

Council is still awaiting receipt of the declaration required to be lodged by one other candidate who stood for Council at the By-election.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr W Pickering/Seconded Clr D Gillespie)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr V Badalati/Seconded Clr S Grekas)


Meeting Date: 12/10/2005

FIN092 - 05PENSHURST GIRLS' HIGH SCHOOL - REQUEST FOR FINANCIAL CONTRIBUTION

REPORT AUTHOR/S

Acting Manager - Administration, Mr J Hilton

FILE REFERENCE

05/420

REASON FOR REPORT

Request for financial contribution

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Funds can be made available from S356 Additional Donations Budget

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report details a request from Penshurst Girls' High School for Council to make a financial contribution towards their 2005 Presentation Evening.

RECOMMENDATION
THAT Council approve a financial contribution of $100 to Penshurst Girls' High School towards their 2005 Presentation Evening.

REPORT DETAIL
Council has received the following letter dated 23rd September, 2005 from the Principal, Penshurst Girls' High School.
In 2003 and 2004 Council made a donation of $100 each year to the Penshurst Girls' High School for the presentation of a Young Citizenship/Community Involvement Award.

At its meeting on 23rd March, 2005 Council dealt with a request from the school to make a financial contribution towards the 50th Anniversary of the establishment of the School Council but did not accede to the request.

However, as Council has previously made annual financial contributions, it may wish to do so again.

Funding can be made available from Account No.4059.47820 - Sponsorship-Sporting, Culture, Academic. A total amount of $2,000 was allocated in the Budget and to date $1,200 has been expended, leaving an amount of $800 available.

The abovementioned recommendation is submitted for Council's consideration.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council approve a financial contribution of $100 to Penshurst Girls' High School towards their 2005 Presentation Evening from Program Budget 4053.46820 Hurstville City Area Schools.
(Moved Clr D Gillespie/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT Council approve a financial contribution of $100 to Penshurst Girls' High School towards their 2005 Presentation Evening from Program Budget 4053.46820 Hurstville City Area Schools.
(Moved Clr V Badalati/Seconded Clr S Grekas)


Meeting Date: 12/10/2005

FIN093 - 05DISCLOSURE OF INTERESTS BY COUNCILLORS AND DESIGNATED PERSONS

REPORT AUTHOR/S

Acting Manager - Administration, Mr J Hilton

FILE REFERENCE

P/00005

REASON FOR REPORT

Statutory Requirement

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Section 450A of the Local Government Act, 1993 requires all Disclosure of Interests Returns lodged to be tabled at the first meeting of the Council after the last day for lodgement of the Returns.

RECOMMENDATION
THAT the information on Disclosure of Interests returns for 2004/2005 be received and noted.

REPORT DETAIL
Section 450A regarding the registration and tabling of Returns lodged by Councillors and "designated persons" is as follows:-

With regard to Section 450A(1) a register of all Returns lodged by Councillors and "designated persons" in accordance with Section 449 of the Act is currently kept by Council as required by this part of the Act.

By resolution dated 22nd June, 2005 Council approved of the “designated persons” required to submit returns.

With regard to Section 450A(2), all Returns lodged by Councillors and "designated persons" under Section 449 of the Act must be tabled at a Council Meeting as outlined in Sections 450A(2)(a), (b) and (c) above.

In respect of Section 450A(2)(b) the following Section 449(3) Returns have been submitted..

Councillor
Return Period
Vincent Badalati1/7/04 to 30/6/05
Beverley Giegerl1/7/04 to 30/6/05
Dean Gillespiel/7/04 to 30/6/05
Sandy Grekas1/7/04 to 30/6/05
Con Hindi1/7/04 to 30/6/05
Christopher Lee1/7/04 to 30/6/05
Stephen McMahon1/7/04 to 30/6/05
Christopher Minns9/3/05 to 30/6/05
Joanne Morris1/7/04 to 30/6/05
William Pickering1/7/04 to 30/6/05
Philip Sansom1/7/04 to 30/6/05
Clifton Wong1/7/04 to 30/6/05




    Name
Position
Return Period
Bill AdamopolousManager – Assets1/7/04 to 30/6/05
Andrew AinsworthHealth & Building Officer21/9/04 to 30/6/05
Michael AlexanderEnv. Health & Building Officer1/7/04 to 30/6/05
Susanne AtkinsonEvents & Protocol Officer1/7/04 to 30/6/05
Angelina Aversa-MorassutAssessment Officer Development Applications7/12/04 to 30/6/05
Natalie BrownTown Planner1/7/04 to 30/6/05
Ryan BurkeEnvironmental Health Officer30/3/05 to 30/6/05
Vanessa ChanManager - Corporate Planning8/2/05 to 30/6/05
Tina ChristySenior Planner Development Assessment Officer1/7/04 to 30/6/05
Kenneth CookeExecutive Officer31/3/05 to 30/6/05
Norman CowperEnv. Health & Building Officer1/7/04 to 30/6/05
Philip CrutchleyMgr – Supply & Risk Management1/7/04 to 30/6/05
Geoffrey DeehanAssessment Officer -Construction Certificates1/7/04 to 30/6/05
Garry DickensMgr – Environ. Services1/7/04 to 30/6/05
Peter DicksonManager – Works1/7/04 to 30/6/05
Cheryl FlynnHurstville Place Manager1/7/04 to 30/6/05
Lynne GeorgeMgr – Library & Community Services1/7/04 to 30/6/05
Teresa GizziAssessment Officer – Dev. Applications1/7/04 to 30/6/05
Peter GreenDev. Advice Manager1/7/04 to 30/6/05
Brett HarrisonMgr – MIS1/7/04 to 30/6/05
Julie HatelyChief Finance Officer1/7/04 to 30/6/05
Fiona HeretisAssessment Officer Development Applications14/12/04 to 30/6/05
John IngleseTransportation Analyst1/7/04 to 30/6/05
Julie KisaEnvironmental Health Officer27/7/04 to 30/6/05
Victor LampeDirector – Service Delivery1/7/04 to 30/6/05
Robert LarterSnr Health & Building Officer1/7/04 to 30/6/05
Christopher LawlorManager – Commercial Activities1/7/04 to 30/6/05
David LindenManager – Community Services1/7/04 to 30/6/05
Peter MaskiellManager – Contracts1/7/04 to 30/6/05
Paul McInnesAssessment Officer – Construction Certificates1/7/04 to 30/6/05
Laurie MifsudManager - Administration1/7/04 to 30/6/05
Brian MortimerManager - Organisational Development1/7/04 to 30/6/05
Peter NelsonAssessment Officer – Dev. Applications1/7/04 to 30/6/05
Jean NicolManager – Environment Health & Building1/7/04 to 30/6/05
Laurie O'ConnorMgr – Technical Services1/7/04 to 30/6/05
Phillip O'ReillyAssessment Officer – Dev. Applications1/7/04 to 30/6/05
William OslanDevelopment Assessment Officer31/5/05 to 30/6/05
Warren ParkSenior Manager - Administration1/7/04 to 30/6/05
John PattersonGeneral Manager1/7/04 to 30/6/05
David PowerManager – Financial Accounting1/7/04 to 30/6/05
Rebekah SchulzCurator – St George Regional Museum1/7/04 to 30/6/05
Greg ScottonMgr – Admin. Dev. Control1/7/04 to 30/6/05
Andrew SharpMgr – Parks & Recreation1/7/04 to 30/6/05
Paul SpyveMgr – Customer Relations1/7/04 to 30/6/05
Nerida StoresManager - Strategic Planning13/4/05 to 30/6/05
Paul StymanEnv. Health & Bldg. Officer1/7/04 to 30/6/05
Peter ThomasManager – Development Assessment1/7/04 to 30/6/05
Jeffrey TrippDirector - Administration27/4/05 to 30/6/05
Douglas TurnbullInternal Management Auditor1/7/04 to 30/6/05
Rhonda TyneDirector – Pol. Plan. & Environment1/7/04 to 30/6/05
Rocco VerrelliAssessment Officer – Construction Certificates1/7/04 to 30/6/05
Michael WardMgr – Design & Investment1/7/04 to 30/6/05
William WoodManager – Rates1/7/04 to 30/6/05
Graeme YoungManager – Development Control1/7/04 to 30/6/05

In respect of Section 449(1) the following Primary Returns have been lodged.
Geoffrey BarkerCurator - St George Regional Museum18/7/05
Jennifer BurrellManager - Library & Information Service25/7/05


The Register of Interests is available for inspection.

The above details are submitted in accordance with Section 450A(2) of the Local Government Act, 1993.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information on Disclosure of Interests returns for 2004/2005 be received and noted.
(Moved Clr W Pickering/Seconded Clr D Gillespie)
COUNCIL RESOLUTION
RESOLVED THAT the information on Disclosure of Interests returns for 2004/2005 be received and noted.
(Moved Clr V Badalati/Seconded Clr S Grekas)


Meeting Date: 12/10/2005

FIN094 - 05MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

C/00122

REASON FOR REPORT

For the information of Members

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
To review reports, publications, minutes and correspondence submitted.


RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
In addition to the reports and publications listed below, Members are also reminded that Council at its meeting held on 24th November, 2004 (ADM136-04 - 16/11/04) resolved that Limited Approvals, Environmental Services Legal Report and Legal Matters Involving Court Action be removed from this report and incorporated into a new standing item report within the Policy, Planning & Environment Committee.

Accordingly the remaining reports consisting of Concessional Rentals, Statement of Hirings and Outstanding Questions Without Notice are now submitted as appendices for the information of Members.A Member, should he or she so desire, wish to discuss a particular item included in this section, has the right to exclude the matter under this item and to have the matter debated in Council.

THAT the reports, publications, minutes and correspondence be received and noted.

APPENDIX
Details of Concessional Rentals

Concessional Rentals September 2005.pdf

Statement of Hirings

Statement of Hirings Sept. 05.doc

Questions Without Notice

QWN update ADMIN Mtg 121005.doc


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr W Pickering/Seconded Clr D Gillespie)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr V Badalati/Seconded Clr S Grekas)


Meeting Date: 12/10/2005

A D D E N D A


FIN095A - 05CERTIFICATE OF CASH & INVESTMENTS AS AT 7TH OCTOBER, 2005

REPORT AUTHOR/S

Chief Finance Officer, Ms J Hately

FILE REFERENCE

03/01122

REASON FOR REPORT

Monthly Update

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The Certificate of Cash and Investments as at the 7th October, 2005, is attached as an Appendix.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL


APPENDIX
Certificate of Cash & Investments

Cert.xls


COMMITTEE RECOMMENDATION
THAT the report be received and noted.
(Moved Clr D Gillespie/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.
(Moved Clr V Badalati/Seconded Clr S Grekas)


Meeting Date: 12/10/2005

FIN096A - 05JUNE 2005 QUARTERLY REVIEW OF COUNCIL PERFORMANCE AND ANNUAL FINANCIAL REPORTS FOR YEAR ENDED 30 JUNE 2005

REPORT AUTHOR/S

Chief Finance Officer - Ms Julie Hately

FILE REFERENCE

03/1796; 03/1350

REASON FOR REPORT

To present Council's quarterly performance details for the period ended 30 June 2004, both financial and non-financial. To present Council's Annual Financial Report and Audit Report for the year ended 30 June 2005.

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The General Manager is required to provide a Quarterly Report to Council on achievements against the Management Plan whilst the Responsible Accounting Officer is required to proved a Quarterly Budget Review to Council.

Council's statutory accounts for the twelve months ended 30 June 2005 have been prepared in accordance with the provisions of the Local Government Act 1993, and the Audit conducted by Council's external audit firm Millington SBS is now complete. As such the accounts and the Audit Report are presented for information.

RECOMMENDATION
THAT the report be received and noted.

FURTHER THAT the Statutory Accounts for the year ended 30 June 2005 be adopted.

REPORT DETAIL
In June 2004 Council adopted the 2004/2005 Budget with a cash surplus of $235,604 after allowing for depreciation of $9,488,550 which is a non-cash item.

Additionally, Hurstville City Council's 2004-2007 Management Plan included a suite of strategic performance indicators that are intended to present a balanced view of the organisation and measure progress towards achieving the Community Vision and Key Directions.

Appendix 1 - Budget Summary as at 30 June, 2005

i) Budget by Horizon: The attached Budget Summary provides an overview of the Budget by Horizon, showing original budget and any budget adjustments that have been approved by Council throughout the year compared to the actuals for the year. As at 31 March 2005 the forecast result was a deficit of $206.5k and as can be seen the actual result was a surplus of $30.7k after providing for a transfer to reserves of $352k for revotes.

Details regarding the variations to original budget can be found in Note 16 of the Annual Financial Statements for year ended 30 June 2005.

ii) Working Capital Calculation: This calculation indicates to Council its current working capital balance based on the 2005 Statutory Accounts. As at 30 June 2005 the calculated working funds balance was $3.485m.

iii) Summary Operating Statement: The budget result has also been converted to Australian Accounting Standards (AAS27) format to provide an operating result from the statutory reporting perspective. As at 31 March 2005 the anticipated operating result was a deficit of $6.44m before capital contributions and $4.56m after capital contributions. The actual result as at 30 June 2005 was $2.5m and $0.5m respectively. For more detail refer to the Statement of Financial Performance contained within the Annual Financial Statements 2005.

Appendix 2 - Report on the Strategic Indicators in the 2004-2007 Management Plan

The June 2005 Quarterly Report is a summary of the non-financial indicators outlined in the Management Plan. Reporting against non-financial indicators remains a high priority and is the subject of continual improvement.

Appendix 3 - Financial Health Checks and Indicators

The Financial Health Checks and Indicators provide a trend analysis based on data extracted from the Audited Financial Statements. An overall summary along with commentary on each indicator is provided in the appendix for Councillor's information.

ANNUAL FINANCIAL REPORTS

Council's statutory accounts for the twelve month period ended 30 June 2005 have been prepared in accordance with the provisions of the Local Government Act, 1993 and the Audit conducted by council's external audit firm Millington SBS is now complete. As such the accounts and the Audit Report are presented for your information, refer Attachment 1.

APPENDIX
Appendix 1: Budget Summary June 2005 Budget Summary Final.xls

Appendix 2: Management Plan Indicators report to council june 05.doc

Appendix 3: Financial Health Checks June Qtr Financial Health Check.xls


Attachment 1: Annual Financial Statements (HARD COPY ATTACHED)

COMMITTEE RECOMMENDATION
THAT the report be received and noted.

FURTHER THAT the Statutory Accounts for the year ended 30 June 2005 be adopted.
(Moved Clr D Gillespie/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.

FURTHER, THAT the Statutory Accounts for the year ended 30 June 2005 be adopted.
(Moved Clr V Badalati/Seconded Clr S Grekas)