HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________
SUMMARY OF ITEMS TO BE ADDRESSED AT
THE COUNCIL MEETING MEETING
TO BE HELD ON 22ND OCTOBER, 2003
Summary:
MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON WEDNESDAY 24TH SEPTEMBER, 2003
Item No: CCL170 - 03 - REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE HELD ON WEDNESDAY, 15TH OCTOBER, 2003
Item No: CCL171 - 03 - REPORT OF THE MEETING OF THE POLICY PLANNING AND ENVIRONMENT COMMITTEE HELD ON WEDNESDAY, 15TH OCTOBER, 2003
Item No: CCL172 - 03 - REPORT OF THE MEETING OF THE SERVICE DELIVERY COMMITTEE HELD ON WEDNESDAY, 15TH
OCTOBER, 2003
Item No: CCL173 - 03 - FESTIVAL AND EVENTS CONFERENCE
(Report by Events & Protocol Officer, Ms S Atkinson) C/00034
Item No: CCL174 - 03 - HURSTVILLE PRESBYTERIAN CHURCH - NON RATEABLE
LAND CLASSIFICATION
(Report by Manager Rates - Mr W Wood)
Item No: CCL175 - 03 - TRANSPORT OF NUCLEAR WASTE
(Report by Student Strategic Planner, Ms R Osman) E/00053
Item No: CCL176 - 03 - DRAFT DEVELOPMENT CONTROL PLAN FOR AMCOR SITE -
95 FOREST ROAD, HURSTVILLE
(Report by Manager Strategic Planning, Mr M Jericho) 03/01218
Item No: CCL177 - 03 - REMINDERS
(Report by Senior Manager - Administration, Mr W Park) C/00123
Item No: CCL178 - 03 - OATLEY RESIDENTS' SURVEY - LOCAL GOVERNMENT STRUCTURAL REFORM
Item No: CCL179-03 - PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYERS' REPORT AS AT 30 SEPTEMBER, 2003
(Report by Manager - Rates, Mr W Wood)
Item No: CCL180 - 03 - BROTHEL REPORT
(Report by Manager - Environmental Health and Building, Ms J Nicol) T/01222
Item No: CCL181 - 03 - TENDER FOR MECHANICAL BROOM SWEEPERS
(Report by Manager - Supply & Risk Management, Mr P Crutchley, Chief Financial Officer, Mr T Sjahry, Manager - Works, Mr P Dickson)
03/00674
Item No: CCL182A - 03 - MIGRANT RESOURCE CENTRE REQUEST FOR ASSISTANCE WITH THEIR BUS
(Report by Manager, Community Services - Mr D Linden)
Item No: CCL183A - 03 - WARD COUNCILLOR'S REPORT - REQUEST TO REMOVE STREET TREE AT 12 SMITHS AVENUE, HURSTVILLE
(Report by Manager - Parks & Recreation, Mr A Sharp) 03/00521
Item No: CCL184A - 03 - PROPERTY MATTER - 1 BARRATT STREET - PROPOSED INTERIM USE
(Report by Commercial Manager, Mr C Lawlor) 007213
Item No: CCL185A - 03 - PROPERTY MATTER - OWNER'S CONSENT FOR DA
(Report by Commercial Manager, Mr C Lawlor) 000194
Item No: CCL186A - 03 - 2002/2003 STATUTORY ACCOUNTS
(Report by Director - Administration, Mr D Rosenbaum) F/00008
Item No: CCL187A - 03 - BARRABA SHIRE COUNCIL - BARRARBOR FESTIVAL
(Report by Senior Manager - Administration, Mr W Park) 03/00041
Item No: CCL188A - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report by Commercial Manager - Mr C Lawlor) 03/01037
Item No: CCL189A - 03 - PROPERTY MATTER - LEASE OF SUITE 3B, HURSTVILLE HOUSE
(Report by Commercial Manager, Mr C Lawlor) 03/01242
Item No: CCL190A - 03 - NON-COMPLIANCE WITH DEVELOPMENT APPROVAL
(Report by Manager - Environmental Health and Building, Ms J Nicol)
DA 20020568
Item No: CCL191A - 03 - JUNE 2003 QUARTERLY REVIEW
(Report by Director - Administration, David Rosenbaum) F/00008
HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________
SUMMARY OF ITEMS TO BE ADDRESSED AT
THE COUNCIL MEETING MEETING
TO BE HELD ON 22ND OCTOBER, 2003
Summary:
___________________________________________________________________________
Meeting No. 9 to be held on 22 October, 2003
HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE 2220
15 October, 2003
His Worship the Mayor and the Councillors
Dear Member,
I have by direction to request your attendance at a meeting of the Council to be held in the Council Chamber, Civic Centre, Hurstville, on WEDNESDAY, 22 OCTOBER, 2003 at 7.00 P.M. to deal with the Business herein mentioned.
Yours faithfully,
GENERAL MANAGER
NATIONAL ANTHEM
OPENING PRAYER: Reverend Winston Gauder, International Community Fellowship
STATEMENT “The Council wishes to acknowledge the traditional owners of the
BY MAYOR: land on which this meeting is being held as the Bidjigal Clan of the
Eora Nation.”
B U S I N E S S:
1. Confirmation of Minutes
- Ordinary Meeting 24 September, 2003
3. Mayoral Minute
4. Privilege
a) Condolences
b) Other Matters of Privilege
5. Disclosure of Nature and Interest in Matters before Council
6. a) Council Meeting Reports
b) Reports from Committees
i. Administration Committee
ii. Policy Planning & Environment Committee
iii. Service Delivery Committee
7. Notices of Motion
8. Questions Without Notice
9. Motion to proceed to Committee of the Whole to consider Confidential Matters, and to consider representations from the public as to whether the meeting is to be closed
10. Adoption of Recommendations of Committee of the Whole.
MINUTES OF THE MEETING OF THE COUNCIL
HELD ON WEDNESDAY 24TH SEPTEMBER, 2003 AT 7.03 P.M.
PRESENT
Council Members:
His Worship the Mayor, Councillor V Badalati (Chairperson)
Councillor M Lynch
Councillor M Frawley
Councillor B Giegerl
Councillor S McMahon
Councillor S Chan
Councillor C Lee
Councillor J Morris
Councillor C Wong (Deputy Mayor)
Councillor S Nasser (arrived at 7.08pm)
Councillor P Sansom
Council Staff:
General Manager, Mr J Patterson
Director - Administration, Mr D Rosenbaum
Director - Policy, Planning and Environment, Ms R Tyne
Director - Service Delivery, Mr V Lampe
Acting Senior Manager - Administration, Mr L Mifsud
Manager - Technical Services, Mr L O’Connor
Manager - Environmental Services, Mr G Dickens
Manager - Customer Relations, Mr P Spyve
Communications Officer, Ms L Smith
Manager Community & Library Services, Ms L George
Hurstville Place Manager, Ms C Flynn
Manager - Strategic Planning, Mr M Jericho
Manager - Development Control, Mr G Young
Minute Secretary, Mrs T Zabaras
Opening Prayer:
Following the National Anthem, the meeting was led in the Opening Prayer by the Reverend
Allan Beavan from the St George Anglican Church, Hurstville.
Statement by the Mayor: The Council wishes to acknowledge the traditional owners
of the land on which this meeting is being held as the
Bidjigal Clan of the Eora Nation.
CONFIRMATION OF MINUTES
Ordinary Meeting - 27/08/2003
Minute No 373
RESOLVED THAT the Minutes of the Ordinary Meeting of the Council held on Wednesday
27th August, 2003 as previously circulated to each Councillor, be confirmed as a correct record.
(Moved Clr J Morris /Seconded Clr M Lynch)
APOLOGIES
An apology for inability to be present was tendered on behalf of Councillor W Pickering.
Minute No 374
RESOLVED THAT the apology be received and leave of absence granted.
(Moved Clr M Lynch /Seconded Clr S McMahon)
MAYORAL MINUTE
Aquatic Leisure Centre
The $8.5 Million expansion to the Aquatic Centre is nearing completion with final hand over expected in the near future.
This project is one of the most important that has been undertaken by this Council and it is therefore appropriate that the opening of the expanded Aquatic Centre be celebrated in a fitting manner.
To this end I seek Council’s approval to establish a small committee who will be charged with the task of ensuring a successful launch. I propose that this Committee will comprise of Mr Kevin Greene, Member for Georges River, Mr Phil Bates OAM, Chairman of the Hurstville Community Committee and Mr Victor Lampe, Council’s Director Service Delivery. I also will be on this Committee in an Ex Officio role.
It is anticipated that there will be a range of activities to celebrate the opening.
Vince Badalati
Mayor
Minute No 375
RESOLVED THAT the Mayoral Minute be received and noted.
FURTHER, THAT Council grant approval to establish a committee as outlined in the Mayoral Minute.
(Moved Clr J Morris /Seconded Clr S McMahon)
MATTERS OF PRIVILEGE
Condolences:
His Worship The Mayor, Councillor V Badalati advised of the sad passing of MR JOHN ALBERT O'KEEFE father in law of Mrs Sharon O'Keefe, Council's Secretary Community Services. Mr O'Keefe died in Hospital on September, 18th, 2003 aged 76. A floral arrangement expressing the deepest sympathy of the Mayor, Councillors, General Manager and Staff was sent to the O'Keefe family on Friday 19th September, 2003.
His Worship The Mayor, Councillor V Badalati also advised of the sad passing of MRS EVELYN MAY PICKERING, mother of Councillor Bill Pickering on 18th September, 2003 at Calvary Hospital aged 88. A floral arrangement expressing the deepest sympathy of the Mayor, Councillors, General Manager and Staff was sent to the Pickering family on Monday 22nd September, 2003.
Minute No 376
RESOLVED THAT condolences be conveyed as requested.
Council then observed a period of silence as a mark of respect.
Other Matters:
Congratulations
His Worship The Mayor, Councillor V Badalati advised Council of the birth of a baby girl "Alice Kate" to MRS ROSE WHELAN, Council's Director at the Penshurst Long Day Care Centre. Alice Kate was born at Sutherland Hospital on Father's Day, Sunday 7th September, 2003. A floral arrangement expressing the best wishes of the Mayor, Councillors, General Manager and Staff was sent to their home on Thursday 11th September, 2003.
DISCLOSURE OF INTEREST IN MATTERS BEFORE COUNCIL
There were no Disclosures of Interest to record.
COUNCIL MEETING REPORTS
Minute No 377
Item No: CCL151 - 03 - REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE HELD ON WEDNESDAY, 17TH SEPTEMBER, 2003
RESOLVED THAT the Minutes of the Administration Meeting held on 17/09/2003 be adopted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Minute No 378
Item No: CCL152 - 03 - REPORT OF THE MEETING OF THE POLICY, PLANNING AND ENVIRONMENT COMMITTEE HELD ON WEDNESDAY, 17TH SEPTEMBER, 2003
RESOLVED THAT the Minutes of the Policy Planning and Environment Meeting held on 17/09/2003 be adopted.
(Moved Clr M Frawley /Seconded Clr P Sansom)
Minute No 379
Item No: CCL153 - 03 - REPORT OF THE MEETING OF THE SERVICE DELIVERY COMMITTEE HELD ON WEDNESDAY, 17TH SEPTEMBER, 2003
RESOLVED THAT the Minutes of the Service Delivery Committee Meeting held on 17/09/2003 be adopted with amendments being made to the the following items: SD158-03, SD159-03, SD171-03, SD176-03, SD180A-03.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Minute No 380
Item No: CCL154 - 03 - RETURN OF THANKS
(Report by Senior Manager - Administration, Mr W Park) C/00278
RESOLVED THAT the information be received and noted.
(Moved Clr P Sansom /Seconded Clr J Morris)
Minute No 381
Item No: CCL155 - 03 - REMINDERS
(Report by Senior Manager - Administration, Mr W Park) C/00123
RESOLVED THAT the information be received and noted with the following amendments being made to the list of Reminders:-
(a) Addition for Wednesday 8th October, 2003 of the Councillors' Workshop.
(b) Deletion of the reference to the SSROC Standing Committee Meetings that were to be held on Thursday, 16th October, 2003.
(Moved Clr P Sansom /Seconded Clr M Frawley)
Minute No 382
Item No: CCL156 - 03 - LOCAL GOVERNMENT TOUCH FOOTBALL CHALLENGE
(Report by Manager - Administration, Mr L Mifsud) P/00081
RESOLVED THAT Council provide financial assistance to the Staff Social Club to enable one (1) team to participate in the 2003 Local Government Touch Football Challenge with Council meeting the entry fee of $90 and also the cost of up to fifteen (15) Polo Shirts with Council's logo.
FURTHER, THAT the entry fee of $90 and the cost of the Shirts, be funded from Program No. 1-014 (Section 356 - Additional Donations).
(Moved Clr P Sansom /Seconded Clr M Frawley)
Minute No 383
Item No: CCL157 - 03 - 51-55A WOODLANDS AVENUE, LUGARNO - NAMING OF PRIVATE RIGHT OF CARRIAGEWAY
(Report by Manager - Development Advice, Mr P Green) DA 20010177
RESOLVED THAT the report be received and noted.
THAT Council write to the nine (9) residents seeking their preference on the six (6) suggested names for the private right of carriageway.
THAT following response from the residents, a further report be submitted to Council for consideration.
FURTHER, THAT Council develop a Policy in regard to the maintenance of private carriageways for future requests of this kind.
(Moved Clr P Sansom /Seconded Clr J Morris)
Minute No 384
Item No: CCL158 - 03 - SYDNEY AIRPORT PRELIMINARY DRAFT MASTER PLAN SYDNEY AIRPORT PRELIMINARY DRAFT MASTER PLAN 2003/04
(Report by Manager Strategic Planning, Mr M Jericho) A00003
RESOLVED THAT Council receive and note the report.
FURTHER THAT the comments contained in this report form the basis of Council’s submission on the Draft Master Plan.
(Moved Clr J Morris /Seconded Clr P Sansom)
Minute No 385
Item No: CCL159 - 03 - SIGNAGE AUDIT IN HURSTVILLE CBD UPDATE
(Report by Hurstville Place Manager Ms Cheryl Flynn) T/01433
RESOLVED THAT the report be received and noted.
FURTHER, THAT congratulations be conveyed to Council's Hurstville Place Manager, Ms C Flynn and any other relevant Officers involved in this matter.
(Moved Clr S McMahon /Seconded Clr C Wong)
Minute No 386
Item No: CCL160 - 03 - RUGBY WORLD CUP 2003
(Report by Hurstville Place Manager) QWN 22-03
RESOLVED THAT the report be received and noted.
THAT approval be given for Council's participation at the Rugby World Cup - Illawarra Trade expo to be held 29th -31st October 2003 in Wollongong.
THAT Tonga be selected as Council's "adopted second team" in the Rugby World Cup and that any necessary action be taken in this matter.
FURTHER, THAT congratulations be conveyed to Council's Hurstville Place Manager, Ms C Flynn and other relevant Officers involved in this matter.
(Moved Clr J Morris /Seconded Clr C Lee)
Minute No 387
Item No: CCL161 - 03 - PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYERS REPORT AS AT 31 AUGUST, 2003
(Report by Manager - Rates, Mr W Wood)
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to Council for consideration in the Committee of the Whole.
(Moved Clr M Lynch /Seconded Clr C Lee)
Minute No 388
Item No: CCL162 - 03 - PROPERTY MATTER - KINGSGROVE
(Report by Manager Strategic Planning, Mr M Jeriocho) 008552
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act 1993 , the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr M Lynch)
Minute No 389
Item No: CCL163 - 03 - PROPERTY MATTER - OWNERS CONSENT FOR DEVELOPMENT OF COUNCIL PROPERTY
(Report by Commercial Manager, Mr C Lawlor) 03/00692
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr M Lynch)
Minute No 390
Item No: CCL164 - 03 - PROPERTY MATTER - ROBERTS AVENUE, PEAKHURST
(Report by Commercial Manager, Mr C Lawlor) R/00542
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr M Lynch)
Minute No 391
Item No: CCL165 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY FOR YOUTH CENTRE
(Report by Commercial Manager, Mr C Lawlor) 000376
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr M Lynch)
Minute No 392
Item No: CCL166 - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report by Commercial Manager, Mr C Lawlor) 03/01037
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr M Lynch)
Minute No 393
Item No: CCL167 - 03 - COMMERCIALISATION OF INTELLECTUAL PROPERTY
(Report by Director Administration, Mr D Rosenbaum)
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d2) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr M Lynch)
Minute No 394
Item No: CCL168A - 03 - 2003 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT
(Report by Manager - Administration, Mr L Mifsud) C/00109
RESOLVED THAT His Worship the Mayor, Councillor Badalati; Councillors Frawley, Giegerl, Pickering and Sansom; and the General Manager be authorised to attend the 2003 National General Assembly of Local Government in Canberra from Sunday, 23rd November to Wednesday, 26th November, 2003 and that any fees and out-of-pocket expenses be met by Council.
(Moved Clr J Morris /Seconded Clr S McMahon)
Minute No 395
Item No: CCL169A - 03 - COUNCIL BOUNDARY ADJUSTMENTS AS PART OF STRUCTURAL REFORM
(Report by General Manager, Mr J Patterson) 03/00473
RESOLVED THAT Council receive the report presented to this meeting.
THAT in relation to the Kogarah/Hurstville boundary encompassing the CBD, Hurstville prepare and lodge a submission with the Minister seeking a change to the existing boundary to Woniora Road and Railway Parade as previously defined.
THAT in relation to the Canterbury/Hurstville boundary, Council seek to secure agreement for a joint submission to the Minister to endorse a change of the boundary between King Georges Road and Kingsgrove Road to the M5 East.
THAT in relation to the Kingsgrove shopping centre, this Council withdraw its proposal and seek discussions with Rockdale Council with regard to the establishment of a joint management mechanism for the commercial centre and the Minister be advised accordingly.
THAT Council confirms its preparedness for an early meeting with Kogarah Council to discuss this Council's Hurstville CBD and Kogarah Council's Oatley West proposals.
THAT Hurstville City Council endorse the proposition that amalgamation not be pursued and actively participates in the identification and pursuit of opportunities for greater collaboration between the three (3) St George Councils.
FURTHER THAT Council expedite a survey with the residents in Oatley West potentially affected by the proposal submitted by Kogarah Council to ascertain which Council area they would prefer.
(Moved Clr J Morris / Seconded Clr P Sansom)
It be noted that Councillors Chan, Frawley and Nasser requested that their names be recorded as having voted against the motion.
MATTERS REFERRED TO COUNCIL FOR CONSIDERATION
SERVICE DELIVERY COMMITTEE
Minute No 396
ITEM SD158-03 - UPGRADING OF FACILITIES AT EVATT PARK
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00028
RESOLVED THAT the usually applicable Damage Deposit and related inspection fee associated with the Construction Certificate Application be waived.
FURTHER THAT the financial contribution of $49,000 towards the project, be funded from Section 94 - Open Space Contributions of the 2004/2005 Budget.
(Moved Clr J Morris/Seconded Clr M Frawley)
Minute No 397
ITEM SD159-03 - PROPOSED AMENDMENT TO THE ROADS ACT 1993
(Report by Manager - Technical Services, Mr L O'Connor) R/00577
RESOLVED THAT the matter be received and noted.
(Moved Clr J Morris /Seconded Clr S McMahon)
Minute No 398
ITEM SD171-03 - REQUEST FOR COUNCIL SUPPORT FROM PENSHURST WEST PUBLIC SCHOOL IN ESTABLISHING A CHILD CARE FACILITY
(Report by Children's Services Co-ordinator, Mrs H Hodsdon)
RESOLVED THAT the information be received and noted.
THAT Council write to the Federal Minister for Family & Community Services, Minister for Children & Youth Affairs and local Members of Parliament highlighting the level of unmet demand for out of school hours care (OSHC) CCB places in Hurstville and recommend that additional CCB OSHC places be made available to the Hurstville local government area to support the establishment of additional OSHC services/places to meet existing demand, including places for children attending the Penshurst West Public School.
FURTHER, THAT Council congratulate the Council Officers involved with this matter.
(Moved Clr S McMahon /Seconded Clr M Frawley)
Minute No 399
ITEM SD176-03 - MILES FRANKLIN MURAL PROJECT UPDATE
(Report by Cultural Development Officer, Ms C Stevens) P/00477
RESOLVED THAT the report be received and noted.
FURTHER, THAT Council approve the mural design for the Miles Franklin Project that was displayed at the Council Meeting.
(Moved Clr S McMahon /Seconded Clr B Giegerl)
Minute No 400
ITEM SD180A-03 - REQUEST TO HOLD 'MEET THE LOCAL MEMBER' GATHERING AT MORTDALE MEMORIAL PARK ON SATURDAY, 18 OCTOBER, 2003
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290
RESOLVED THAT the request to hold "Meet The Local Member" Gathering at Mortdale Memorial Park on Saturday 18th October, 2003 be granted with a refundable cleaning deposit of $200.00 being imposed.
(Moved Clr J Morris / Seconded Clr S McMahon)
REPORTS FROM COMMITTEES
FINANCE, PROPERTY AND PROJECTS
Item No: ADM134 - 03 - BUSINESS ENTERPRISE CENTRE, ST. GEORGE AND SUTHERLAND SHIRE LTD - RENEWAL OF MEMBERSHIP
(Report by Manager - Administration, Mr L Mifsud) C/00092
RESOLVED THAT in accordance with Section 356 of the Local Government Act, 1993, Council grant financial assistance in the amount of $5,500.00 (including GST) to the Business Enterprise Centre, St. George and Sutherland Shire Ltd for the 2003/2004 financial year.
FURTHER, THAT His Worship the Mayor be nominated as Council's representative on the Business Enterprise Centre Board.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM135 - 03 - DIVERSITY IN HEALTH CONFERENCE
(Report by Acting Manager, Community Services - Mr D Linden)
RESOLVED THAT interested Councillors and the Community Worker - Aged and Disability Services be authorised to attend the Diversity in Health Conference in Sydney and that the registration fees be met by Council.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM136 - 03 - FAMILIES FIRST IN PRACTICE CONFERENCE 9 & 10 OCTOBER 2003
(Report by Children's Services Co-ordinator - Mrs H Hodsdon)
RESOLVED THAT approval be granted for the Children's Services Coordinator to attend the Families First in Practice Conference on 9 and 10 October 2003 and that the registration fee of $400 be met by Council.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM137 - 03 - HURSTVILLE CITY COUNCIL RE-VOTES FOR 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)
RESOLVED THAT Council adopt this report for the Revote of expenditure from 2002/2003 into the current financial year totalling $3,218,756.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM138 - 03 - HURSTVILLE CITY COUNCIL REVOTES FOR COMMUNITY SERVICES 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)
RESOLVED THAT Council adopt this report for the revote of expenditure from 2002/2003 into the current financial year totalling $5,231.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM139 - 03 - PLANNING INSTITUTE OF AUSTRALIA – BEST PRACTICE IN LOCAL GOVERNMENT PLANNING FORUM
(Report by Manager Strategic Planning, Mr M Jericho) C/00061
RESOLVED THAT Council authorise staff from Policy, Planning and Environment to attend the Planning Institute of Australia, NSW Division, Annual Conference, with registration and accommodation costs funded by Council.
THAT attendance by nominated/available Councillors be endorsed and funded from Delegates’ Expenses.
FURTHER, THAT after the Conference is held, copies of the discussion papers and any other relevant papers from the Conference be distributed to all Councillors.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM140 - 03 - RIVERWOOD COMMUNITY CENTRE (INC) - REQUEST FOR DONATION
(Report by Manager - Administration, Mr L Mifsud) F/00036
RESOLVED THAT a donation of $1,000.00, under the provision of Section 356 of the Local Government Act, 1993, be made from Program 1-014 of the 2003/2004 Adopted Program Budget to the Riverwood Community Centre (Inc) towards an activity that is part of the 2003 Riverwood Community Festival.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM141 - 03 - SYDNEY CHINESE OPERA INC. - REQUEST FOR WAIVING OF RENTAL OR REDUCED RENTAL - MARANA AUDITORIUM
(Report by Manager - Administration, Mr L Mifsud) C/00255
RESOLVED THAT Sydney Chinese Opera Inc. be advised that Council is unable to accede to their request for the waiving of the rental or reduced rental for the use of the Marana Auditorium as requested on Thursday, 11th March, 2004.
FURTHER, THAT Sydney Chinese Opera Inc. be advised of Council's policy in this regard and that the Marana Auditorium will be available for rental on Thursday, 11th March, 2004, for a fee of $858.00.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM142 - 03 - TENDERS - SUPPLY AND DELIVERY OF MECHANICAL BROOM SWEEPERS
(Report by Manager - Administration, Mr L Mifsud) 03/00674
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM143 - 03 - YOUNG LEADERS FOUNDATION LTD - 2003 NATIONAL YOUNG LEADERS' DAYS
(Report by Manager - Administration, Mr L Mifsud) 03/00133
RESOLVED THAT Council write to all local Secondary Schools in the area with Year 12 students, requesting they nominate one (1) student from their School to attend the National Young Leaders' Day to be held on Monday, 24th November, 2003 at the Sydney Convention Centre, Darling Harbour.
THAT Council also request the Youth Council to nominate two (2) representatives to attend the event.
FURTHER, THAT Council pay for the purchase of the tickets for the students and representatives attending the event and these costs be met from Program 1-014 (Sponsorship - Sporting, Cultural, Academic) of the 2003/2004 Adopted Program Budget.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: ADM144A - 03 - DISPOSAL / RETENTION OF AUDIO TAPES OF COUNCIL MEETINGS
(Report by Archivist, Ms G Pracy) R/00582
RESOLVED THAT Council authorise the Archivist to undertake disposal of Council’s audio tapes in accordance with the recommendations of the General Disposal Authority for Local Government Records (GDA10). This Authority has been issued under Section 21 (2) (c) of the State Records Act 1998 and is the legal instrument for the disposal of local government records in New South Wales.
FURTHER THAT Council’s Code of Meeting Practice be amended in accordance with the provisions of Division 1, Part 2 of Chapter 12 of the Local Government Act, to concur with the recommendations of Council’s legal advisors, Deacons and the Acting Privacy Commissioner as outlined in this report.
(Moved Clr M Frawley /Seconded Clr S McMahon)
SERVICE DELIVERY, CHILD CARE POLICY AND SENIOR CITIZENS POLICY
Item No: SD153 - 03 - MINUTES OF THE HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.01 - 03 - BASSETT STREET, HURSTVILLE - REQUEST FOR TRAFFIC THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00651
RESOLVED THAT Council take no action with regards to the installation of a traffic threshold in Bassett Street.
FURTHER THAT Council write to the Hurstville Traffic Police and request they monitor speed in Bassett Street .
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.02 - 03 - CARRINGTON AVENUE, HURSTVILLE - TRAFFIC CONDITIONS AT RUBY STREET
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00710
RESOLVED THAT Council officers undertake a safety audit at the intersection of Carrington Avenue and Ruby Street with a report to a future Traffic Advisory Committee Meeting.
FURTHER THAT Council write to the Hurstville Traffic Police and request regular monitoring of the intersection of Carrington Avenue and Ruby for compliance with the “Stop” signs.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.03 - 03 - LORRAINE STREET, PEAKHURST - REQUEST FOR TRAFFIC BARRIERS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00889
RESOLVED THAT Council install approximately 22 to 24 metres of guard rail on the south-western corner of the intersection of Lorraine Street and Isaac Street.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.04 - 03 - MAVIS AVENUE, PEAKHURST - REQUEST FOR TRAFFIC THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00913
RESOLVED THAT based on the traffic speed and volume data presented that the request for a traffic threshold in Mavis Avenue be denied.
FURTHER THAT Council officers undertake an investigation of all the intersections along Forest Road, between Stoney Creek Road and Ocean Street with a report to a future Traffic Advisory Committee Meeting.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.05 - 03 - VALENTIA AVENUE, LUGARNO - REQUEST FOR PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/01084
RESOLVED THAT the existing “No Stopping” zone on the southern side of Valentia Avenue on the western side of the intersection of Linden Crescent be extended by 10 metres to the west of its current location, subject to consultation with the residents of 19 Valentia Avenue.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.06 - 03 - ERSKINE STREET, RIVERWOOD - REQUEST FOR PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00984
RESOLVED THAT Councill install 10 metres of “No Stopping” restrictions on the south-eastern corner and the north-eastern corner of Erskine Street and Napper Avenue.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.07 - 03 - BELMORE ROAD, RIVERWOOD - REQUEST FROM THE ROTARY CLUB OF GEORGES RIVER/RIVERWOOD TO CONDUCT THE RIVERWOOD FESTIVAL
(Report by Traffic Engineer, Ms C Edwards-Davis) C/00049
RESOLVED THAT Council approve the use of Belmore Road for the Riverwood Festival Parade, between the hours of 10.00am and 10.30 am on Saturday, 25 October 2003.
THAT Council note that the Police have been requested to carry out traffic control for the Parade.
FURTHER THAT as in previous years, Council provide 20 bins and 10 barricades to the Organising Committee.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.08 - 03 - ROAD SAFETY AROUND SCHOOLS - SUMMARY OF THE THIRD MEETING HELD ON FRIDAY, 22 AUGUST 2003
(Report by Traffic Engineer, Ms C Edwards-Davis)
RESOLVED THAT the Road Safety Around Schools meeting summary and minutes be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.09 - 03 - HURSTVILLE LGA SCHOOLS - FINDINGS OF ROAD SAFETY ASSESSMENTS
(Report by Traffic Engineer, Ms C Edwards-Davis)
RESOLVED THAT the findings of the Road Safety Assessments be received and noted.
THAT Council’s Law Enforcement Officers be requested to patrol St Josephs School, Danebank School and Penshurst Public School.
THAT Council install 10 metres of “No Stopping” on the north-eastern and south-eastern corner of the intersection of Penshurst Street and Percival Street.
THAT Council approve the installation of a pedestrian refuge in Percival Street at Penshurst Street.
FURTHER THAT Council make representations to Mr Frank Sartor MP, Member for Rockdale for funding of the estimated cost of $5,000 for the installation of the pedestrian refuge.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.10 - 03 - ALLWOOD CRESCENT, LUGARNO - REQUEST FOR PARKING RESTRICTIONS AND A PEDESTRIAN THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00616
RESOLVED THAT Council install 10 metres of “No Stopping” restrictions on the north-western and south-western corners of the intersection of Allwood Crescent and Old Forest Road.
THAT Council approve the installation of a raised “wombat” crossing in Lugarno Parade between the two school gates.
FURTHER THAT Council make representations to Mr Frank Sartor MP, Member for Rockdale for funding of the estimated cost of $20,000 for the installation of the raised “wombat” crossing.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.11 - 03 - DELVES STREET, MORTDALE - REQUEST FOR ROUNDABOUT OR MEDIAN STRIP
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00753
RESOLVED THAT Council install double centrelines in Delves Street, either side of the intersection with Breakwell Street.
THAT Council install a traffic dome with cat’s eyes in Breakwell Street.
FURTHER THAT Council write to the Hurstville Traffic Police and request they monitor the intersection of Delves Street and Breakwell Street.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.12 - 03 - OGILVY STREET, PEAKHURST - REQUEST FOR CHANGED PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00965
RESOLVED THAT Council officers undertake a parking occupancy survey of the 15 car spaces on eastern side of Ogilvy Street and the 17 spaces on the western side of Ogilvy Street with a report to a future Traffic Advisory Committee meeting.
FURTHER THAT Council officers consult with the shop keepers and Peakhurst West Primary School with regards to the parking in Ogilvy Street.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.13 - 03 - WOODVILLE STREET, HURSTVILLE - REQUEST FOR CHANGED PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/01121
RESOLVED THAT Council install approximately 16 metres of “Fifteen Minute Parking” in Woodville Street in front of MacMahon Plaza.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.14 - 03 - TEMPORARY CLOSURE OF FOREST ROAD, HURSTVILLE - TO FACILITATE THE CHINESE NEW YEAR FESTIVAL
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00781
RESOLVED THAT Council approve the use of Forest Road between MacMahon Street and The Palm Court Carpark for the Chinese New Year Festival, between the hours of 6.00am and 6.00pm on Saturday, 17 January 2004.
FURTHER THAT Council note the Bus Companies and St George Taxi Co-op will be notified of the closure.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.15 - 03 - CARLTON PARADE, DURHAM STREET AND BOTANY STREET, CARLTON - SPEEDING ISSUES
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00707
RESOLVED THAT Council officers provide traffic and volume counts for Carlton Parade, Durham Street and Botany Street with a report to a future Traffic Advisory Committee Meeting.
FURTHER THAT Council write to the Hurstville Traffic Police and request they provide information on infringement notices being issued in Carlton Parade, Durham Street and Botany Street.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.16 - 03 - ROAD SAFETY OFFICER'S ACTIVITY REPORT FOR AUGUST 2003
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538
RESOLVED THAT the Road Safety Officer’s Activity Report be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.17 - 03 - NEXT HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538
RESOLVED THAT Council note the next Hurstville Traffic Advisory Committee meeting will be held on Thursday, 2 October 2003 at 10.00am .
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD153.18 - 03 - FOREST ROAD, MORTDALE - TRAFFIC CONDITIONS AT THE INTERSECTION WITH MORTS ROAD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00783
RESOLVED THAT Council officers investigate and report back to a future Traffic Advisory Committee meeting.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD154 - 03 - QUESTIONS WITHOUT NOTICE - Q51-03 BY COUNCILLOR J MORRIS RE: SIGHT LINES ASSOCIATED WITH ERECTION OF FENCE
(Report by Manager - Technical Services, Mr L O'Connor) T/00538
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD155 - 03 - MARINE DRIVE, OATLEY - REQUEST FOR NAMING OF ROAD RESERVE
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00079
RESOLVED THAT the bushland road reserve adjacent to number 35 Marine Drive, Oatley remain unnamed.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD156 - 03 - REQUEST TO DISPLAY ADVERTISING BANNER FOR MORTDALE RSL SUB-BRANCH'S ANNUAL CAROLS-BY-CANDLELIGHT
(Report by Engineers Administrative Assistant, Mrs A Horne) R/00336
RESOLVED THAT approval be granted to Mortdale RSL Sub-Branch to display their advertising banner at Mortdale Shopping Centre over Morts Road, Mortdale near the Fire Station from Friday, 5 December 2003 to Monday, 15 December 2003.
FURTHER THAT Mortdale RSL Sub-Branch take full responsibility for the displaying and removal of the banner.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD157 - 03 - MORTDALE RSL SUB-BRANCH REQUEST TO HOLD CAROLS BY CANDLELIGHT AT MORTDALE MEMORIAL PARK
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290
RESOLVED THAT permission be granted to Mortdale R.S.L. Sub-Branch to hold their annual Carols By Candlelight at Mortdale Memorial Park on Saturday, 13 December 2003.
THAT the standard booking fee of $200.50 be waived.
FURTHER THAT a refundable cleaning deposit of $200.00 be imposed to ensure the park is left clean and tidy.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD158 - 03 - UPGRADING OF FACILITIES AT EVATT PARK
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00028
RESOLVED THAT the usually applicable Damage Deposit and related inspection fee associated with the Construction Certificate Application be waived.
FURTHER THAT the financial contribution of $49,000 towards the project, be funded from Section 94 - Open Space Contributions of the 2004/2005 Budget.
(Moved Clr J Morris /Seconded Clr M Frawley)
Item No: SD159 - 03 - PROPOSED AMENDMENT TO THE ROADS ACT 1993
(Report by Manager - Technical Services, Mr L O'Connor) R/00577
RESOLVED THAT the matter be received and noted.
(Moved Clr J Morris /Seconded Clr S McMahon)
Item No: SD160 - 03 - HURSTVILLE CROQUET CLUB - REQUEST FOR ASSISTANCE
(Report by Manager - Parks & Recreation, Mr A Sharp) R/00539
RESOLVED THAT Council assist the Hurstville Croquet Club with the maintenance of their lawns as requested, during November 2003.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD161 - 03 - RTA GRANT APPLICATION
(Report by Road Safety Officer, Mr B Foster) R/00583
RESOLVED THAT Council accepts the above Grants.
FURTHER THAT the General Manager be authorised to sign any necessary documentation associated with these Grants.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD162 - 03 - ROAD SAFETY PROJECT
(Report by Road Safety Officer, Mr B Foster) R/00606
RESOLVED THAT the information be received and noted.
FURTHER THAT the Road Safety Officer be congratulated on his efforts in Hurstville City Council being placed on a "Short List" for the 2003 Road Safety Awards.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD163 - 03 - CLOSED CIRCUIT TELEVISION IN HURSTVILLE MEMORIAL SQUARE
(Report by Manager - Technical Services, Mr L O'Connor) C/00167
RESOLVED THAT Council approve the allocation of $8,600 plus GST from Working Funds for the Feasibility Study of Closed Circuit Television in Hurstville Memorial Square.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD164 - 03 - STREET LIGHTING UPGRADE - HODGE STREET, HURSTVILLE
(Report by Manager - Technical Services, Mr L O'Connor) R/00675
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $284.20 to improve the level of lighting in Hodge Street, Hurstville.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD165 - 03 - STREET LIGHTING UPGRADE - 24 OATLEY PARK ROAD TO OATLEY PARK AVENUE
(Report by Manager - Technical Services, Mr L O'Connor) R/00675
RESOLVED THAT Council accept the Design Fee of $242.00 and the Enerserve Dismantle Charge of $737.00, plus the annual charge for the new lighting scheme of $213.15 for three (3) 2'20W TF lanterns and $406.60 for five (5) 80W MBF lanterns.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD166 - 03 - STREET LIGHTING UPGRADE - 30 CLARENDON ROAD, RIVERWOOD
(Report by Manager - Technical Services, Mr L O'Connor) R/00675
RESOLVED THAT Council accept the annual charge for the new lighting scheme of $81.32 to improve the level of lighting in 30 Clarendon Road, Riverwood.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD167 - 03 - STREET LIGHTING UPGRADE - KERRIE CRESCENT, PEAKHURST
(Report by Manager - Technical Services, Mr L O'Connor) R/00675
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD168 - 03 - STREET LIGHTING UPGRADE - VICINITY OF NO. 41 GEORGE STREET, PENSHURST
(Report by Manager - Technical Services, Mr L O'Connor) R/00675
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05 to improve the level of lighting in George Street, Penshurst.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD169 - 03 - STREET LIGHTING UPGRADE - OUTSIDE NO. 25 GARDINIA STREET, NARWEE (CNR CENTRAL ROAD)
(Report by Manager - Technical Services, Mr L O'Connor) R/00675
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the proposed lighting scheme of $71.05 to improve the level of lighting in Gardinia Street, Narwee (Cnr Central Road).
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD170 - 03 - STREET LIGHTING UPGRADE - MOROTAI AVENUE, RIVERWOOD
(Report by Manager - Technical Services, Mr L O'Connor) R/00675
RESOLVED THAT Council accept the Design Fee of $330.00 and Enereserve Dismantling Charge of $438.83 plus the annual charge for the proposed lighting scheme of $112.13 to improve the level of lighting in Morotai Avenue, Riverwood.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD171 - 03 - REQUEST FOR COUNCIL SUPPORT FROM PENSHURST WEST PUBLIC SCHOOL IN ESTABLISHING A CHILD CARE FACILITY
(Report by Children's Services Co-ordinator, Mrs H Hodsdon)
RESOLVED THAT the information be received and noted.
THAT Council write to the Federal Minister for Family & Community Services, Minister for Children & Youth Affairs and local Members of Parliament highlighting the level of unmet demand for out of school hours care (OSHC) CCB places in Hurstville and recommend that additional CCB OSHC places be made available to the Hurstville local government area to support the establishment of additional OSHC services/places to meet existing demand, including places for children attending the Penshurst West Public School.
FURTHER, THAT Council congratulate the Council Officers involved with this matter.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD172 - 03 - FINAL REPORT ON REVIEW OF BROADBAND FUNDING & FAMILY DAY CARE
(Report by Manager - Library & Community Services & Children's Services Coordinator, Ms H Hodsdon)
RESOLVED THAT the report be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD173 - 03 - HURSTVILLE MEALS ON WHEELS UPDATE
(Report by Community Worker - Aged and Disability Services, Ms V Field)
RESOLVED THAT the report be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD174 - 03 - MINUTES OF THE COMMUNITY SAFETY COMMITTEE MEETING HELD ON 26 AUGUST, 2003
(Report by Acting Manager - Community Services, Mr D Linden) C/00180
RESOLVED THAT the minutes be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD175 - 03 - CASS - COMMUNITY SETTLEMENT SERVICES SCHEME WORKER FUNDING
(Report by Acting Manager, Community Services - Mr D Linden)
RESOLVED THAT the increase in the level of service to be provided and the utilisation of Council facilities by CASS to provide settlement services to newly arrived Chinese speaking migrants in Hurstville be noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD176 - 03 - MILES FRANKLIN MURAL PROJECT UPDATE
(Report by Cultural Development Officer, Ms C Stevens) P/00477
RESOLVED THAT the report be received and noted.
FURTHER, THAT Council approve the mural design for the Miles Franklin Project that was displayed at the Council Meeting.
(Moved Clr S McMahon /Seconded Clr B Giegerl)
Item No: SD177 - 03 - SERVICE DELIVERY - ENVIRONMENTAL SERVICES GROUP APPOINTMENT OF ADDITIONAL STAFF
(Report by Manager - Environmental Services, Mr G Dickens) 03/00437
RESOLVED THAT an additional Parking Officer be appointed to Council’s Law Enforcement Group.
THAT the current position of Casual Administrative Assistant be reclassified as permanent full time, and be advertised and filled accordingly.
FURTHER, THAT the funding of both positions be sourced from the Revenue Account of Program Budget 8.010a.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD178 - 03 - WASTE STATISTICS 2002/03
(Report by Manager - Environmental Services, Mr G Dickens & Waste Education Officer, Mrs J Haining) W/00059
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD179 - 03 - HURSTVILLE CITY COUNCIL ILLEGAL DUMPING TASK FORCE MINUTES
(Report by Manager - Environmental Services, Mr G Dickens) W/00059
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)
Item No: SD180A - 03 - REQUEST TO HOLD 'MEET THE LOCAL MEMBER' GATHERING AT MORTDALE MEMORIAL PARK ON SATURDAY, 18 OCTOBER 2003
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290
RESOLVED THAT the request to hold "Meet the Local Member" Gathering at Mortdale Memorial Park on Saturday, 18th October, 2003 be granted with a refundable cleaning deposit of $200.00 being imposed.
(Moved Clr J Morris /Seconded Clr S McMahon)
POLICY, PLANNING, ENVIRONMENT AND MASTER PLAN IMPLEMENTATION
Item No: PPE048 - 03 - DRAFT AMENDMENTS TO DEVELOPMENT CONTROL PLAN NO. 23 - ADVERTISING AND SIGNAGE
(Report by Strategic Planner, Ms N Brown) T/01455
RESOLVED THAT Council resolve, pursuant to Section 72 of the Environmental Planning and Assessment Act 1979 , and in accordance with Clause 20 of the Environmental Planning and Assessment Regulation 2000 , to amend Development Control Plan No. 23 - Advertising and Signage with amendments as exhibited.
FURTHER THAT Council give public notice of this decision in the local paper within 28 days of this decision in accordance with Clause 20(2) of the Environmental Planning and Assessment Regulation 2000 .
(Moved Clr M Frawley /Seconded Clr P Sansom)
Item No: PPE049 - 03 - DRAFT DEVELOPMENT CONTROL PLAN NO. 14 – EXEMPT AND COMPLYING DEVELOPMENT
(Report by Strategic Planner, Ms N Brown) T/01388
RESOLVED THAT Council resolve pursuant to Section 72 of the Environmental Planning and Assessment Act 1979 , to amend Development Control Plan No. 14 – Exempt and Complying Development, as detailed in this report, in accordance with Clauses 16 and 17 of the Environmental Planning and Assessment Regulation 2000 .
THAT Council publicly exhibit the draft Development Control Plan in accordance with Clause 18 of the Environmental Planning and Assessment Regulation 2000 .
THAT during exhibition Council look at whether the 2.4m maximum height is acceptable for garden sheds.
THAT an amendment be made to the landscaping works to state that this does not apply to flats and multiple dwellings, and that this wording be consistent in the Draft Development Control Plan.
FURTHER, THAT a Policy be developed for satellite dishes.
(Moved Clr M Frawley /Seconded Clr P Sansom)
QUESTIONS WITHOUT NOTICE
Referred to Director - Service Delivery
Q. 53-03 By Councillor S Nasser
Re: Request for Indoor Soccer at the Aquatic Leisure Centre
Councillor S Nasser advised that he had received correspondence from Futsal Australia enquiring about the possibility of holding Indoor Soccer competitions at the Aquatic Leisure Centre. Councillor Nasser forwarded the correspondence to the Director - Service Delivery and requested that a response be forwarded by Council in this matter.
Referred to Director - Service Delivery
Q. 54-03 By Councillor B Giegerl
Re: Hampden Lane, Beverly Hills
Councillor B Giegerl requested that a report be submitted to the next Traffic Committee in relation to having Hampden Lane, Beverly Hills as a shared zoned for traffic and pedestrians outlining such issues as;-
* Increased Lighting
* Possible Safer Pedestrian Routes
* Exploring a 40 km/h zone
Councillor B Giegerl also commented that she had been informed that the "un-named" lane is in fact supposed to be Victoria Lane and requested that this be signposted to reflect that.
Referred to Director - Service Delivery
Q. 55-03 By Councillor S McMahon
1. Re: Mortdale Shopping Centre
Councillor S McMahon advised that Council recently changed a raised threshhold into a pedestrian crossing in the Mortdale Shopping Centre which has been much appreciated by residents. A further request has now been received asking for increased signage just before the crossing (from the Forest Road side) as a number of drivers are still not aware that it has changed.
It was also requested that the matter of possible increased signage be referred to the next Traffic Committee meeting.
Referred to Director - Service Delivery
Q. 56-03 By Councillor S McMahon
2. Re: Olds Park
Councillor S McMahon also advised that some conflict is arising at Olds Park between skateboarders and young kids who are playing on the Skateboard Ramps at the same time which is becoming quite dangerous. He requested that it be further investigated and referred to a future workshop.
Referred to Director - Service Delivery
Q. 57-03 By Councillor P Sansom
1. Re: Riverwood Park - Lighting
Councillor P Sansom thanked Council for the improved lighting in Riverwood Park, however he requested that the direction of the lights be adjusted to ensure that there is a proper spread of the lighting at this location.
Referred to Director - Service Delivery
Q. 58-03 By Councillor P Sansom
2. Re: Pre-Recorded Music from Westfield Shopping Centre
Councillor P Sansom also advised that the pre-recorded music from Westfield Shopping Centre between 7.00pm-9.30pm is too loud and must be heard by local residents living in nearby apartments along The Avenue and requested that the sound level of the music continue to be monitored.
Referred to Director - Policy, Planning & Environment
Q. 59-03 By Councillor C Lee
Re: Narwee School
Councillor C Lee requested an update on the Narwee School development site.
The Director - Policy, Planning & Environment advised that a Development Application had not been lodged, nor had any further advice been received.
NOTICES OF MOTION
There were no Notices of Motion.
MATTERS REFERRED TO COMMITTEE OF THE WHOLE
Minute No 401
RESOLVED THAT Council now resolve itself into a Committee of the Whole and in accordance with Section 10A of the Local Government Act, 1993, Council Staff (other than members of the Executive and the Minute Secretary) and members of the Press and the public be excluded from the Council Chamber during consideration of the following items referred to Committee of the Whole
FURTHER, THAT in accordance with the relevant provisions of the Act, the reports, correspondence and other relevant documentation associated with these matters be withheld from the Press and the public.
(Moved Clr P Sansom /Seconded Clr J Morris)
As required under the provisions of Council's Code of Meeting Practice, before putting the above motion to the meeting, the Mayor requested those members of the public present to indicate whether they wished to make representations to the meeting, before it was closed to the public, as to whether that part of the meeting dealing with any or all of the above matters should or should not be closed. As no representations were received from members of the public the Mayor declared the motion CARRIED.
Committee of the Whole commenced at 8.20pm.
Minute No 402
Item No: COW097 - 03 - PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYER REPORT AS AT 31 AUGUST, 2003
(Report By Manager - Rates, Mr W Wood)
RESOLVED THAT the report be received and noted.
(Moved Clr S McMahon / Seconded Clr S Nasser)
Minute No 403
Item No: COW098 - 03 - PROPERTY MATTER - KINGSGROVE
(Report By Manager Strategic Planning, Mr M Jericho) 008552
RESOLVED THAT Council’s policy position on the future use of the site be one where residential uses are supported in-principle.
THAT Council indicate its preference for residential zoning of the site, with a height restriction of two storeys.
FURTHER, THAT the heritage significance of the site be reviewed and these matters considered in any future redevelopment of the site.
(Moved Clr J Morris /Seconded Clr S Nasser)
Minute No 404
Item No: COW099 - 03 - PROPERTY MATTER - OWNERS CONSENT FOR DEVELOPMENT OF COUNCIL PROPERTY
(Report By Commercial Manager, Mr C Lawlor) 03/00692
RESOLVED THAT Council grant Land Owner’s Consent for the lodgement of a Development Application for the revised proposal provided it is a maximum of four (4) storeys in height and provides increased public parking.
FURTHER THAT Council Officers renegotiate the returns from the developer.
(Moved Clr J Morris /Seconded Clr S McMahon)
Minute No 405
Item No: COW100 - 03 - PROPERTY MATTER - ROBERTS AVENUE, PEAKHURST
(Report By Commercial Manager - Mr C Lawlor) R/00542
RESOLVED THAT Council, as land owner, approve that negotiations be commenced for the site redevelopment based on the lease period proposed.
(Moved Clr P Sansom /Seconded Clr J Morris)
Minute No 406
Item No: COW101 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY FOR YOUTH CENTRE
(Report By Commercial Manager, Mr C Lawlor) 000376
RESOLVED THAT in the event that the property is considered by the General Manager to be suitable for purchase, following the completion of investigations, that the General Manager be authorised to make an offer based on the valuation obtained (adjusted for factors outlined in the report) and negotiate the purchase of the property identified in this report on terms and conditions to the satisfaction of Council’s legal advisors.
(Moved Clr S McMahon /Seconded Clr P Sansom)
It being noted that Councillor B Giegerl left and returned to the Chamber during discussion on this item.
Minute No 407
Item No: COW102 - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report By Commercial Manager, Mr C Lawlor) 03/01037
RESOLVED THAT the report be received and noted
THAT Council approve the initiation of an EOI process for 31 Dora St.
FURTHER, THAT a valuation file be kept for all property matters within the Hurstville CBD which are available for viewing by Councillors.
(Moved Clr C Lee /Seconded Clr S McMahon)
It being noted that Councillors P Sansom and S Chan left and returned to the Chamber during discussion on this item.
It being noted that Councillor S Nasser departed the Meeting at this juncture. (10.12pm)
Minute No 408
Item No: COW103 - 03 - COMMERCIALISATION OF INTELLECTUAL PROPERTY
(Report By Director - Administration, Mr D Rosenbaum)
RESOLVED THAT the report be received and noted.
FURTHER, THAT the relevant Council Officers be congratulated for their outstanding efforts in relation to this matter and specifically that Council's Business Analyst, Mr Mark Redal be congratulated on his programming efforts in relation to the software application to date.
(Moved Clr J Morris /Seconded Clr C Wong)
COUNCILLOR MATTER - C LEE
The following matter is referred for consideration in Committee of the Whole under the provisions of Section 10A(2)(a) of the Local Government Act, 1993, as they relate to personnel matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and therefore not in the public interest.
Councillor Matter Leave of Absence
Minute No 409
RESOLVED THAT Leave of Absence from Council be granted to Councillor C Lee for the dates specified at the meeting.
(Moved Clr J Morris/Seconded Clr S McMahon)
Minute No 410
RESOLVED THAT the Committee of the Whole revert to Open Council.
Moved Clr P Sansom /Seconded Clr J Morris)
OPEN COUNCIL
Minute No 411
RESOLVED THAT the Report of the Committee of the Whole as detailed be received and that the recommendations be adopted.
(Moved Clr P Sansom /Seconded Clr S McMahon)
It being noted in Open Council that Item No: COW101 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY FOR YOUTH CENTRE was carried unanimously.
THE MEETING CLOSED AT 10.20 P.M.
CONFIRMED THIS TWENTY-SECOND DAY OF OCTOBER
TWO THOUSAND AND THREE
_______________________________________________
CHAIRPERSON
COUNCIL RESOLUTION
RESOLVED THAT the Minutes of the Council Meeting held on Wednesday 24th September, 2003 be adopted.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL173 - 03 | FESTIVAL AND EVENTS CONFERENCE |
 REPORT AUTHOR/S | Events & Protocol Officer, Ms S Atkinson |
FILE REFERENCE | C/00034 |
REASON FOR REPORT | To introduce the Swimmers who represented Hurstville City at International Sister City Swimming Carnival 2003 |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Nil |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Council is invited to receive and present Certificates of Appreciation to the four swimmers who travelled to our Sister City in Shiroishi Japan to represent Hurstville City at the Annual International Sister City Swimming Carnival in September 2003.
RECOMMENDATION
THAT Council congratulate and issue Certificates of Appreciation to Ms Jessica Cerni & Ms Emily Wong from Danebank and Mr Kurt Forrester and Mr Steven Su from Sydney Technical High School for their representation of Hurstville at the International Sister City Swimming Carnival held in Shiroishi Japan in September 2003.
REPORT DETAIL
As Councillors will be aware there is an Annual International Sister City Swimming Carnival held in Shiroishi to which an invitation is extended to Hurstville to send four representatives. This year with the assistance of NSW Swimming Ms Jessic Cerni & Ms Emily Wong from Danebank and Mr Kurt Forrester and Mr Steven Su from Sydney Technical High School were selected by virtue of the times they had officially provided through NSW Swimming and that they either resided or attended school in the Hurstville City Local Government Area. The chaperone of the group was Manager – Customer Relations, Mr Paul Spyve.
During the Carnival these representatives acquitted themselves extremely well both in the pool and as representatives of the youth and sports people of Hurstville as follows:
Jessica Cerni 2nd 100m Breastroke
2nd 100m Butterfly
Emily Wong 1st 100m Breastroke
1st 100m Butterfly
Kurt Forrester 3rd 100m Freestyle
1st 100m Breastroke
Steven Su 2nd 100m Breastroke
2nd 100m Backstroke
Hurstville Team 1st 200m Girls Relay
1st 200m Boys Relay
The Certificates of Appreciation will be presented to the students in privilege time.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT Council congratulate and issue Certificates of Appreciation to Ms Jessica Cerni & Ms Emily Wong from Danebank and Mr Kurt Forrester and Mr Steven Su from Sydney Technical High School for their representation of Hurstville at the International Sister City Swimming Carnival held in Shiroishi Japan in September 2003.
(Moved Clr J Morris /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL174 - 03 | HURSTVILLE PRESBYTERIAN CHURCH - NON RATEABLE LAND CLASSIFICATION |
REPORT AUTHOR/S | Manager Rates - Mr W Wood |
FILE REFERENCE | N/A |
REASON FOR REPORT | Reclassification of land for rating purposes. |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Reduction of rate income. |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
The Hurstville Presbyterian Church has applied for rate exemption under Section 555 (e) (iii) of the Local Government Act, on their property located at 9 MacMahon Street Hurstville. -
RECOMMENDATION
That Council grant rate exemption under Section 555 (e) (iii) of the Local Government Act to the Hurstville Presbyterian Church in respect of their property located at 9 MacMahon Street Hurstville from 1 July 2003.
REPORT DETAIL
The property is used for the following purposes:
· A fortnightly bible study group for ladies
· Regular meetings of the Presbyterian Women’s Association which usually has a Christian speaker
· A series of meetings to train members under age 30 in Christian missions
· Choir practice for an Indonesian Church
Section 555 (e) (iii) of the Local Government Act provides that land is exempt from all rates “that (e) belongs to a religious body and is occupied and used in connection with:
(iii) a building used or occupied for the purpose of religious teaching or training”.
It is considered that ownership and usage of the site is in accordance with the Act, the land should be classified as non-rateable land from 1 July 2003.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT Council grant rate exemption under Section 555 (e) (iii) of the Local Government Act to the Hurstville Presbyterian Church in respect of their property located at 9 MacMahon Street Hurstville from 1 July 2003.
(Moved Clr P Sansom /Seconded Clr M Lynch)
Meeting Date: 22/10/2003
| CCL175 - 03 | TRANSPORT OF NUCLEAR WASTE |
REPORT AUTHOR/S | Student Strategic Planner, Ms R Osman |
FILE REFERENCE | E/00053 |
REASON FOR REPORT | There is a need to develop a position on nuclear waste transport through the City of Hurstville |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | Yes as per recommendations |
FINANCIAL IMPLICATIONS | N/A |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Recent correspondence from the Local Government Association of NSW encourages Councils to provide feedback to the State and Commonwealth governments regarding their views on the transport of nuclear waste through their local government area.
This report outlines the position taken by the Local Government Association of NSW on this matter, and puts forward a policy position for Council to consider. Both the State and Commonwealth governments will then be advised of Council’s position.
RECOMMENDATION
THAT Council consider adopting the policy position put forward by the Local Government Association of NSW that it is opposed to the transport of nuclear waste across land in the Hurstville local government area unless the Commonwealth Government can provide absolute assurances that sufficient incident response capacity exists to totally remove any risk to the community.
FURTHER THAT Council's resolution be forwarded to the State and Federal Governments in writing
REPORT DETAIL
The Local Government Association of NSW has provided Council with its position on the Commonwealth Government’s proposal to transport nuclear waste across NSW to a repository in Woomera, South Australia.
The Local Government Association of NSW is opposed to the transport of nuclear waste across Council land unless the Commonwealth Government can provide absolute assurances that sufficient incident response capacity exists to totally remove any risk to the community.
The Local Government Association of NSW also strongly supports the right of councils to declare themselves ‘nuclear free zones’.
In short, the Local Government Association of NSW has the following main concerns regarding the transportation of nuclear waste across NSW:
1. It is not satisfied that full consideration has been given to the establishment of appropriate handling and transport facilities including management of radioactive waste for transport on NSW roads to and from repositories and at point of entry for overseas sourced waste, where shipping delivers radioactive waste.
2. There is a lack of certainty regarding quantities and frequencies and radioactivity of waste being transported, and therefore uncertainty regarding potential human and environmental exposure.
3. There is a lack of information regarding risk management / incident response and the numerous potential impacts of an incident.
4. There is a lack of transport security considerations including theft / sabotage and use for terrorism incidents.
5. There is no clear provision of direct indemnity for damage / contamination of private and public property along the transport route.
6. The Commonwealth Government needs to put in place increased emergency response capability to deal with Commonwealth sourced radioactive waste.
The Local Government Association of NSW acknowledges the beneficial medical effects of the use of medical isotopes but believes that this should not be used as a justification for inefficient isotope production technologies and associated radioactive waste generation. Alternative technologies would minimise further production of nuclear waste.
CONCLUSION
The LGA has requested Councils consider adopting a position on the transport of nuclear waste:
The transport of nuclear waste has potential health, environmental, social and economic implications for those communities involved, however the risk potential cannot be quantified.
The fundamental issue is the right of communities, and Council, to have an absolute assurance that there will be no social, economic or environmental impacts arising from the transport of nuclear waste across their local area. Since the Commonwealth Government cannot yet provide an absolute assurance that sufficient incident response capacity exists to totally remove any risk to the community, it is recommended that Council oppose the transport of nuclear waste across Council land until such an assurance from the Commonwealth Government is given.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT Council support the policy position put forward by the Local Government Association of NSW that it is opposed to the transport of nuclear waste across land in the Hurstville local government area unless the Commonwealth Government can provide absolute assurances that sufficient incident response capacity exists to totally remove any risk to the community.
FURTHER, THAT Council's resolution be forwarded to the State and Federal Governments in writing.
(Moved Clr J Morris /Seconded Clr P Sansom)
Meeting Date: 22/10/2003
| CCL176 - 03 | DRAFT DEVELOPMENT CONTROL PLAN FOR AMCOR SITE - 95 FOREST ROAD, HURSTVILLE |
REPORT AUTHOR/S | Manager Strategic Planning, Mr M Jericho |
FILE REFERENCE | 03/01218 |
REASON FOR REPORT | To recommend the preparation and exhibition of draft amendments to DCP 4 which will provide site specific controls for the Amcor site, located at the edge of the Hurstville City Centre |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes. DCP 4 has an indicative FSR and design principles for the site, but these controls should be updated to reflect Council’s current position |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | N/A |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | Council Report - 7.01A (10 April 2002) Policy Report - 07.05 (4 December 2002) |
EXECUTIVE SUMMARY
Council will be aware of the imminent closure of light industrial operations on the Amcor site, 95 Forest Road, Hurstville. The site was sold in 2001 and Amcor are required to vacate the site by June 2004.
In response to this, a draft amendment to Development Control Plan No. 4 – Hurstville Town Centre (DCP 4) for the Amcor site has been prepared with the NSW Government Architect and reflects recent consultation with Councillors. It is the recommendation of this report to publicly exhibit the draft amendment.
RECOMMENDATION
THAT Council resolve pursuant to section 72 of the Environmental Planning and Assessment Act 1979, to support the preparation of a draft amendment to Development Control Plan No. 4 – Hurstville Town Centre (Volume 2) as it applies to Site 26B, 95 Forest Road, Hurstville (the Amcor site), in accordance with clauses 16 and 17 of the Environmental Planning and Assessment Regulation 2000.
THAT, Council publicly exhibit the draft development control plan in accordance with clause 18 of the Environmental Planning and Assessment Regulation 2000.
FURTHER THAT, property owners, residents, relevant authorities and community organisations be notified of Council’s decision.
REPORT DETAIL
BACKGROUND
In 2002, Council was advised that Amcor Aerosols had placed their Hurstville site on the market and that they intended to relocate their operations over the next 2-3 years. At its meeting of 10 April 2002, Council resolved:
THAT Council develop a site specific DCP in respect of the property and that such action be incorporated within an overall review of the Hurstville DCP, with such review to commence as soon as possible.
Subsequently, the site was sold to a consortium known as Summit Australia Group, who have engaged Kann Finch as architects for the redevelopment. Discussions with the architect have indicated primarily residential uses for the site, complemented by retail and commercial uses.
The Amcor site is zoned 3(b) City Centre Business under the Hurstville Local Environmental Plan 1994 (LEP) which allows retail, commercial, residential and community uses. The site does not need to be rezoned to permit redevelopment.
At 2.8ha the site is one of the largest in the Hurstville CBD, and its redevelopment has the potential to significantly impact on the centre’s existing and future activities and provide an important gateway to the commercial centre. The type or mix of uses must complement Hurstville’s role as a regional centre and the design and building quality must reflect the highest standards.
WHY ARE AMENDMENTS TO DCP 4 NEEDED?
Specific controls for the Amcor site were not included in DCP 4 as Amcor had always indicated to Council that light industrial operations would remain on the site. If redevelopment was to occur, suitable controls would be prepared depending on the proposed use.
The Amcor site is identified as Block 27B in DCP 4 which states the following:
Site 27B
This is the former Containers Packaging site and is now occupied by Amcor Aerosols. It is currently used as an industrial site.
Existing Condition
The large Amcor Aerosols site (former Containers Packaging) is a long term owner and is likely to remain where they are.
Design Principles for Future Development
· Form a building that aligns to Forest Road and Hill Street
· Accentuate corners with architectural elements such as small windows, balconies or sun shading
· Provide retail shops on ground level including an awning
· Provide for building designs that allows as far as possible, for the dispersion of breezes that originate from the east and southeast
The specific development controls state that the height and floor space ratio are to be negotiated with Council depending on use. An indicative figure of 4 storeys and an FSR of 1:1 was provided.
Site specific controls and a building envelope are therefore needed to control future development on the site. This relates to FSR, height and more importantly, the location of future building’s on the site and associated setbacks and landscaped area/deep soil areas.
If such controls are not adopted then any assessment of a development application would be the subject of a merit assessment and Council’s desires would be more difficult to qualify and justify.
MATTERS COVERED BY THE DRAFT AMENDMENTS TO DCP 4
The draft amendment to DCP 4 provides site specific controls for the Amcor site (Block 27B). This includes:
· A description of existing conditions
· An analysis of topography, views and vistas, access and circulation, building heights and uses
· Principles for future development
· Specific matters needing consideration which includes objectives and the rationale for the control
These issues have been the subject of a nimber of discussions with the Councillors, and as a result a draft DCP amendment has been prepared with a specific building envelope, floor space ratio and maximum building height. The maximum FSR across the site has been set at 1.5:1, with this calculation excluding internal roads on the site (which are required to access basement parking).
A copy of the draft DCP has been circulated separately to Councillors prior to tonight’s meeting.
CONCLUSION
The draft amendment to DCP 4 for the Amcor site detailed in this report is considered to reflect the site’s position at the edge of the Hurstville city centre, surrounding development and the desire of the Council.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT the matter be deferred to the next Meeting of Council.
(Moved Clr P Sansom /Seconded Clr M Frawley)
Meeting Date: 22/10/2003
| CCL178 - 03 | OATLEY RESIDENTS' SURVEY - LOCAL GOVERNMENT STRUCTURAL REFORM |
REPORT AUTHOR/S | Manager - Customer Relations, Mr P Spyve |
FILE REFERENCE | 03/00483 |
REASON FOR REPORT | Update Council on the outcomes of the Oatley Residents' Survey undertaken on 3rd October, 2003 |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | N/A |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | This report is the direct result of a Council resolution at its meeting on 24th September, 2003 |
EXECUTIVE SUMMARY
Council resolved at its meeting on 23rd September that residents in the Oatley (West) area be surveyed to ascertain their views on a possible change to come under the administration of the Kogarah Municipal Council. A letter and attached survey were circulated to all the residences within Hurstville’s part of Oatley on Friday, 3rd October. The attached report details the results of the survey that shows overwhelming support to remain within Hurstville.
RECOMMENDATION
That Council receive and note the Survey Results Report and agree to inform the residents of Oatley (West) the results of the survey and to outline what actions Council will be taking to further the issues raised by the residents in their replies.
REPORT DETAIL
In early July the Minister for Local Government wrote to every council in the state requesting that they commence discussions with their neighbours on the issue of structural reform. He gave councils until August 31st to get back to him with proposals. The three St George Councils of Hurstville, Kogarah and Rockdale discussed this government request at their council meetings during July and Hurstville City Council forwarded correspondence to Kogarah and Rockdale inviting them to commence discussion on the future of the region.
All the councils in some degree, agreed to take a similar course with regard to a level of consultation. However a lack of agreement on how to move forward meant that the best option for Hurstville City Council to pursue was for minor boundary adjustments in the areas of the Hurstville CBD, Kingsgrove and along the M5.
Council hosted a joint workshop with Kogarah and Rockdale Councillors on Tuesday, 23rd September to discuss the issue of structural reform within the St George region. Discussion at this forum covered issues ranging from an outline of previous joint forums for the St George region, to amalgamation and possible boundary adjustments as well as an assessment of future opportunities for better coordination and delivery of services.
It was at this meeting that Kogarah Council signalled that it too would also seek a minor boundary adjustment in the Oatley area. They noted there is a part of Oatley which is currently administered by Hurstville Council which can only be accessed via Kogarah and that perhaps this area should be ceded to their control.
At Council’s meeting on September 24th it was resolved:
- "That Council expedite a survey with residents in Oatley (West) potentially affected by the proposal submitted by Kogarah Council to ascertain which council area they would prefer."
On October 1st, without prior consultation with Hurstville City Council, Kogarah Council delivered a letter with an attached survey to all the residents within Hurstville’s part of Oatley seeking their views on coming under their administration. In fulfilling its resolution, Hurstville City Council also wrote to all the Oatley (West) residents with an attached survey in seeking their views on whether they wish to be administered by Kogarah.
A total of 340 letters with attached surveys were delivered to this part of Oatley on Friday, October 3rd. Council’s letter addressed the claims made in Kogarah’s correspondence and sought residents' views on their future as well as asking them to rate Council’s performance and to raise any issues of concern.
Council received a response rate of 27.6% to the survey. 82% of the respondents have given resounding support to remaining within Hurstville with only 14% indicating this wish to change.
In response to the question to rate Council’s performance within the area, 73% of the respondents rated it as good to excellent with only 5% stating that we could be better and none of them stating that our performance was poor.
When asked to identify issues/activities that they would like to see Council become more actively involved, two issues stood out. These are:
1. The provision of footpaths
2. Stopping over-development within their suburb.
Council should report the results of the survey back to the community and provide them with an indication of what its intentions are in respect of the two main issues they raised.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT Council receive and note the Survey Results Report and agree to inform the residents of Oatley (West) the results of the survey and to outline what actions Council will be taking to further the issues raised by the residents in their replies.
FURTHER, THAT should Kogarah Council decide to put in the boundary changes, that Hurstville Council forward the Survey Results to the Minister for Local Government and the Boundary Commission in order for them to review the residents' views.
(Moved Clr J Morris /Seconded Clr P Sansom)
Meeting Date: 22/10/2003
| CCL179 - 03 | PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYERS' REPORT AS AT 30 SEPTEMBER, 2003 |
REPORT AUTHOR/S | Manager - Rates, Mr W Wood |
FILE REFERENCE | N/A |
REASON FOR REPORT | Pursuant to the council’s adoption of the Delinquent Ratepayers Policy on the 10th April, 2002 the following report for the month ending 28th February, 2003 is submitted for the information of Councillors |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | N/A |
FINANCIAL IMPLICATIONS | Recovery of rating charges |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | Yes, Policy created on the 10th April, 2002 |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to Council for consideration in the Committee of the Whole.
(Moved Clr J Morris /Seconded Clr P Sansom)
Meeting Date: 22/10/2003
| CCL180 - 03 | BROTHEL REPORT |
REPORT AUTHOR/S | Manager - Environmental Health and Building, Ms J Nicol |
FILE REFERENCE | T/01222 |
REASON FOR REPORT | To advise Council of the progress with the illegal brothel investigation program. |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes - see Committee of the Whole report |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr P Sansom)
Meeting Date: 22/10/2003
| CCL181 - 03 | TENDER FOR MECHANICAL BROOM SWEEPERS |
REPORT AUTHOR/S | Manager - Supply & Risk Management, Mr P Crutchley, Chief Financial Officer, Mr T Sjahry, Manager - Works, Mr P Dickson |
FILE REFERENCE | 03/00674 |
REASON FOR REPORT | Replacement of existing Council plant and acquisition of new plant. |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Within budget |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr J Morris /Seconded Clr P Sansom)
Meeting Date: 22/10/2003
ADDENDUM
| CCL182A - 03 | MIGRANT RESOURCE CENTRE REQUEST FOR ASSISTANCE WITH THEIR BUS |
REPORT AUTHOR/S | Manager, Community Services - Mr D Linden |
FILE REFERENCE | N/A |
REASON FOR REPORT | Submitted for the information of Councillors |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | N/A |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | Item SD196-03 of 15 October, 2003 |
EXECUTIVE SUMMARY
This report provides details of the additional information requested at the Service Delivery Committee meeting held on 15 October, 2003 in relation to the proposal by the St George Migrant ResourceCentre (MRC) for garaging and servicing of their community bus by Council.
RECOMMENDATION
THAT the report be received and noted.
REPORT DETAIL
At the meeting of the Service Delivery Committee on 15 October 2003 additional information was requested in relation to the request from the St George Migrant Resource Centre for Council to garage and service its community bus and the following details are provided:
· The MRC is awaiting advice from the State Government on its funding application to assist with the purchase of the bus. This advice is expected very soon. Even if the funding application is not successful the MRC will be looking at alternative arrangements to purchase the bus. The time frame for acquisition is anticipated to be during the first quarter of 2004.
· As mentioned in the report to the Service Delivery Committee the MRC will be responsible for providing full comprehensive insurance of the bus and this insurance cover will naturally extend to include the occasions when the bus is hired through Council.
· The use of the bus by the MRC will be between the hours of 9am and 4pm Monday – Friday. Alternate arrangements for access to the vehicle will be made if the bus is hired for after hours use by other groups through Council.
· The report to the Service Delivery Committee also mentioned that Council would have use of the bus during the 3-4 week period after Christmas/New Year and an additional period during the year to be negotiated with the MRC. This additional period is expected to be for approximately one week per quarter when the MRC’s aged and disability programs are in recess. These periods are determined early in the New Year when the MRC finalises its programs.
· Over the past four years Council’s bus has been hired for use during the month of January on a total of 10 occasions: No occasions in 2000; 4 occasions in 2001; 2 occasions in 2002 and 4 occasions in 2003. With January being a traditionally quite period there is not much demand for buses for community outings.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT Council agree to the partnership arrangement as outlined in the report.
THAT the current fees and charges applicable to Council's existing community bus apply to the use of the Migrant Resource Centre bus when hired through Council in accordance with the agreed arrangements.
FURTHER, THAT an amount of $3000 be allocated from Working Funds Surplus to cover the costs of servicing and maintaining the community bus.
(Moved Clr S McMahon /Seconded Clr J Morris)
Meeting Date: 22/10/2003
ADDENDUM
| CCL183A - 03 | WARD COUNCILLOR'S REPORT - REQUEST TO REMOVE STREET TREE AT 12 SMITHS AVENUE, HURSTVILLE |
REPORT AUTHOR/S | Manager - Parks & Recreation, Mr A Sharp |
FILE REFERENCE | 03/00521 |
REASON FOR REPORT | To consider Ward Councillor's Report |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Nil |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Consider second request for street tree to be removed.
RECOMMENDATION
Adopt Ward Councillor's Recommendation
REPORT DETAIL
This matter refers to the Eucalyptus microcorys (Tallowwood) street tree on the nature strip at 12 Smiths Avenue, Hurstville.
On 25 August 2003, Council received a request from the resident at 12 Smiths Avenue, Hurstville, requesting removal of the tree. The tree appeared to be in a healthy and stable condition, not posing a danger or problem that would warrant removal and subsequently permission was denied for removal. The residents were informed that Council would lop overhanging branches, thin the canopy and remove deadwood from the tree.
Council has received a second request to remove the street tree and on inspection by four (4) Hurstville Ward Councillors the result of their assessment is as follows:
"That all four Hurstville Ward Councillors are in agreement to have the Council tree at the front of 12 Smiths Avenue, Hurstville, removed"..........Clr M Lynch, Clr V Badalati, Clr C Wong and Clr N Nasser.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT Council adopt the Ward Councillor's recommendation to remove the subject tree.
(Moved Clr J Morris /Seconded Clr P Sansom)
Meeting Date: 22/10/2003
| CCL184A - 03 | PROPERTY MATTER - 1 BARRATT STREET - PROPOSED INTERIM USE |
REPORT AUTHOR/S | Commercial Manager, Mr C Lawlor |
FILE REFERENCE | 007213 |
REASON FOR REPORT | To advise Members on proposal for leasing of 1 Barratt St |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Potential financial return to Council and community benefits. |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | Yes COW068-03 1 Barratt St Interim Use |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL185A - 03 | PROPERTY MATTER - OWNER'S CONSENT FOR DA |
REPORT AUTHOR/S | Commercial Manager, Mr C Lawlor |
FILE REFERENCE | 000194 |
REASON FOR REPORT | To seek approval for “owner's consent” to the lodgement of a development application |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | N/A |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL186A - 03 | 2002/2003 STATUTORY ACCOUNTS |
REPORT AUTHOR/S | Director - Administration, Mr D Rosenbaum |
FILE REFERENCE | F/00008 |
REASON FOR REPORT | For the information of Councillors |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | N/A |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Council’s Statutory Accounts for the twelve (12) month period 1 July 2002 to 30 June 2003 have been prepared in accordance with the provisions of the Local Government Act, 1993.
The Accounts have now been completed and audited by our Auditors, Millington SBS. In order to officially adopt the accounts in accordance with the Local Government Act, 1993.
RECOMMENDATION
THAT Council authorise the Mayor, the Deputy Mayor, the General Manager and the responsible accounting officer to sign the 2002 / 2003 Statutory Accounts and the subsequent submission of the Accounts to the Auditors for their signature.
THAT Council resolve to consider formal adoption of the 2002 / 2003 Accounts in public at the November 2003 Council Meeting.
THAT Council delegate authority to the General Manager to place an advertisement in a local newspaper in accordance with Section 418(3) of the Local Government Act, 1993, notifying the public of the proposal to adopt the 2002 / 2003 accounts during the November 2003 Council Meeting.
REPORT DETAIL
Council’s Statutory Accounts for the twelve (12) month period 1 July 2002 to 30 June 2003 have been prepared in accordance with the provisions of the Local Government Act, 1993.
The Accounts have now been completed and audited by our Auditors, Millington SBS. In order to officially adopt the accounts in accordance with the Local Government Act, 1993, the following steps must be undertaken:-
(a) Council must resolve to authorise the mayor, one Councillor, the General Manager and the responsible Accounting Officer to sign the accounts;
(b) The Auditors must sign the accounts after (a) above is undertaken;
(c) Council must place at least one advertisement in a local newspaper providing a summary of the results and giving at least two weeks' notice of a Council meeting date where the accounts will be adopted;
(d) At an open meeting of Council the accounts must be formally adopted;
(e) The Accounts must be made available for inspection by the general public during the advertising period.
Review of the 2002/2003 Financial Results
The accounting approach adopted by AAS27 and the Code of Accounting Practice issued by the Department of Local Government has meant that the focus is now on three separate areas:-
(i) the level of recurrent revenues and expenditures that were committed by Council (“Operating Statement”);
(ii) the level of asset growth and asset/liability management undertaken by Council in each year (“Statement of Financial Position”); and
(iii) the cashflow available to meet the commitments of Council (“Cashflow Statement”)
(i) Operating Statement
The operating statement is designed to identify the total revenues received during the year and the expenses incurred. These are broken down into recurring revenues (eg rates income) and expenses (eg employee costs) and “one off” items such as capital grants or contributions received from developers towards open space (ie S94 Contributions).
A summary of the 2002 / 2003 operating result are as follows:
| 2002 / 2003 $’000 | 2001 / 2002 $’000 |
| Operating Expenses | 47,101 | 40,225 |
| Operating Revenue | 42,206 | 39,112 |
| Operating Deficit | (4,895) | (1,114) |
| Capital Grants, Contributions | 3,496 | 2,629 |
| Net (Deficit)/Surplus from All Activities | (1,399) | 1,516 |
Council generated an accounting deficit of $(1.399)m from operations during the 2002/2003 year. Included in this figure is non-recurring income of $3.496m (2002 - $3.622m) which was received for expenditure on specific capital items (eg open space under S.94 contributions).
The accounting deficit of $(1.399)m reflects the impact of a number of isolated incidents that of their own, do not negatively impact on the long term financial viability of Council. However, some factors of the operating deficit must be addressed from a structural perspective in order for Council to maintain and enhance on service delivery to the community.
A more detailed analysis of the revenue base also showed that Council is in a relatively strong position with only 59% (2002 – 60%) of total income being derived from rates. This means that approximately 40% of the revenue base is obtained from other sources such as user charges and regular grants from Government to support community service activities.
Operating Revenues increased from an anticipated budget of $41.068m to $47.101m. The increase was mainly due to profit on sale of St George Budapest club and the bringing to account of s611 User Charges & Fees relating to the Optus/Telstra Cable tv dispute.
Operating expenses increased from the anticipated budget of $37.755m to $42.206m. The major expense variations related to:
· provision for doubtful debts of the ongoing cable tv dispute with Optus & Telstra thast has been offset against operating income and effectively neutralised in terms of Council’s net position;
· higher than anticipated salaries & wages expense associated with redundancies, performance appraisals and functional gradings of various positions across Council. These have also impacted on employee leave entitlements.
(ii) Statement of Financial Position
The Statement of Financial Position identifies Council’s assets and liabilities with the net effect being Council’s “equity”.
As at 30 June 2003, Council’s net equity is $283m, this largely represents the cash held by Council and the fixed assets utilised by Council to conduct its operations (including roads, parks and reserves owned or under its control).
Overall, Council’s financial position is regarded as sound. Its cash reserves, whilst shrinking are ample and its ability to meet its obligation as and when they fall due are also strong.
(iii) Cashflow Statement
The Cashflow Statement demonstrates how Council actually funded its activities during the year – both ongoing operations and capital expenditure.
During 2002 / 2003, Council generated net cash of $6.651m (2002 - $8.620m) after meeting its day-to-day operations. These funds were used to improve facilities in the community with Council spending $16.502m (2002 - $12.615m) on capital improvements. Consequently, the net decrease in cash holdings for the year, after taking into account proceeds received on disposal of assets and loan borrowings, was $1.973m (2002 - $1.457m).
Council has a very strong cash position, holding $36.077m as at 30 June 2003. However, please note that a significant amount of this is restricted for specific uses.
Of the $36.077m cash:-
· $10.785m is restricted by virtue of the Local Government Act, Section 94 Trust Funds, Town Improvement levies, Domestic Waste levies and specific government grants (2002 - $16.939m);
· $14.695m is restricted by previous Council resolutions to be spent on specific projects (2002 - $13.243m); and
· $10.597m is unrestricted (2002 - $7.868m)
Conclusion
Council’s financial performance, whilst under budget remains sound and in line with a range of Local Government Financial Indicators.
Council’s continual focus on sound financial management practices has been evidenced by the continual application of both state of the art technology and processes that will, overtime, add substantial value to Council’s operations.
However, Council must continue to focus heavily on addressing ongoing operating deficits as these, left unchecked, will leave a detrimental legacy for future Councils.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT Council authorise the Mayor, the Deputy Mayor, the General Manager and the responsible accounting officer to sign the 2002 / 2003 Statutory Accounts and the subsequent submission of the Accounts to the Auditors for their signature.
THAT Council resolve to consider formal adoption of the 2002 / 2003 Accounts in public at the November 2003 Council Meeting.
THAT Council delegate authority to the General Manager to place an advertisement in a local newspaper in accordance with Section 418(3) of the Local Government Act, 1993, notifying the public of the proposal to adopt the 2002 / 2003 accounts during the November 2003 Council Meeting.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL187A - 03 | BARRABA SHIRE COUNCIL - BARRARBOR FESTIVAL |
REPORT AUTHOR/S | Senior Manager - Administration, Mr W Park |
FILE REFERENCE | 03/00041 |
REASON FOR REPORT | Invitation to Council to be represented at the BarrArbor Festival |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Yes - funds available - Delegates Expenses |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Correspondence dated 2nd October, 2003 has been received from Barraba Shire Council advising that the Annual BarrArbor Festival will be held over the weekend of 31st October to 2nd November, 2003 and extending an invitation to the Mayor, Councillors and General Manager to attend the event.
RECOMMENDATION
THAT His Worship the Mayor and General Manager, or their nominees, and any interested Councillors be authorised to represent Council at the BarrArbor Festival to be held from Friday, 31st October to Sunday, 2nd November, 2003 and that out-of-pocket expenses be met by Council.
REPORT DETAIL
Correspondence dated 2nd October, 2003 has been received from Barraba Shire Council advising that the Annual BarrArbor Festival will be held over the weekend of 31st October to 2nd November, 2003 and extending an invitation to the Mayor, Councillors and General Manager to attend the event.
A copy of the Programme for the Festival attached to the above correspondence has been forwarded separately to all Councillors.
Members would be aware that since 1994 Council has been involved in a Friendly Towns relationship with Barraba and Manilla Shire Councils and that Council has been represented at the BarrArbor Festival in past years.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT His Worship the Mayor and General Manager, or their nominees, and any interested Councillors be authorised to represent Council at the BarrArbor Festival to be held from Friday, 31st October to Sunday, 2nd November, 2003 and that out-of-pocket expenses be met by Council.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
ADDENDUM
| CCL188A - 03 | PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES |
REPORT AUTHOR/S | Commercial Manager - Mr C Lawlor |
FILE REFERENCE | 03/01037 |
REASON FOR REPORT | To update Members on progress with negotiations for the development of various Council owned properties |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Potential financial return to Council and community benefits. |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL189A - 03 | PROPERTY MATTER - LEASE OF SUITE 3B, HURSTVILLE HOUSE |
REPORT AUTHOR/S | Commercial Manager, Mr C Lawlor |
FILE REFERENCE | 03/01242 |
REASON FOR REPORT | To seek Council's approval for the lease of vacant office space and four (4) car spaces |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Lease income from Office space and additional income from car spaces licensed on monthly basis. |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL190A - 03 | NON-COMPLIANCE WITH DEVELOPMENT APPROVAL |
REPORT AUTHOR/S | Manager - Environmental Health and Building, Ms J Nicol |
FILE REFERENCE | DA 20020568 |
REASON FOR REPORT | To advise Council of a development's non-compliance with approval |
DOES AN EXISTING POLICY COVER THIS MATTER? | No |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | Penalty Income |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
REPORT DETAIL
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.
FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.
(Moved Clr P Sansom /Seconded Clr S McMahon)
Meeting Date: 22/10/2003
| CCL191A - 03 | JUNE 2003 QUARTERLY REVIEW |
REPORT AUTHOR/S | Director - Administration, David Rosenbaum |
FILE REFERENCE | F/00008 |
REASON FOR REPORT | For the information of Councillors |
DOES AN EXISTING POLICY COVER THIS MATTER? | Yes |
IF "NO" - SHOULD A POLICY BE DEVELOPED? | No |
FINANCIAL IMPLICATIONS | As per the report |
DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details) | No |
EXECUTIVE SUMMARY
Council’s Budget and Quarterly Review format is on a “funds” basis with the F03 Budget adopted being a “balanced” budget approach (meaning Total Funds In = Total Funds Out from all sources). The position as at 30 June 2003 is that Council’s net funding position (against a “balanced” budget) was a deterioration of $(1.157)M.
Council’s Working Funds Surplus position (ie Unrestricted Net Current Assets excluding ELE) is approximately $4.072M, which has considerably improved from the previous year total of $2.546M. Some contributing factors to this include the sale of the Budapest Soccer Club site, the unexpended loan funds of $2.606M, and the continued increasing returns on Council’s financial portfolio.
Whilst Council has maintained its substantial base, future “unfunded” expenditure and operating deficits will erode this base and detrimentally effect long term financial viability. Council’s long term financial plans are currently being reviewed and will be linked directly to the strategic direction has adopted from the Community Vision.
RECOMMENDATION
THAT the report be received and noted.
REPORT DETAIL
REPORT INDEX
A Budget Context
B Summary of Position
C Detailed Analysis
D Revote of Works
E Review of Section 94 Contributions
F Report & Recommendation
A BUDGET CONTEXT
As part of the provision of regular financial information to Council to monitor the quarterly performance of the 2002/2003 Financial Plan the following quarterly review as at 30th June, 2003 is submitted for consideration and covers the following funds: -
General Fund
Hurstville Town Improvement Local Fund
Beverly Hills Town Improvement Local Fund
Mortdale Town Improvement Local Fund
Riverwood Town Improvement Local Fund
In June 2002 the Council adopted the budget for the 2002/03 year in respect of the General Fund which included the following key elements: -
- Operating Expenditure 48,682,681
Capital Expenditure 11,529,381
Total Expenditure 60,212,062
Government Grants 5,589,406
Income 45,976,020
Total Income 51,565,426
Net Budgeted Deficiency 8,646,636
After deducting depreciation of $8,646,636, a non-cash item included to reflect the usage and deterioration of Council’s capital assets, the above results in a ‘balanced’ budget.
B SUMMARY POSITION
The following table compares the revised income and expenditure position of Council for the 2002/03 year based on actual expenditure as at 30th June 2003 to the Adopted Budget. The copy of the budget review for Councillors that includes full details of the adjustments has been distributed separately.
| 2002/03 Budget | Revised Total | Over/ (Under) |
| Operating Expenditure | 48,682,681 | 54,682,220 | 5,999,539 |
| Capital Expenditure | 11,529,381 | 15,979,076 | 4,449,695 |
| Total Expenditure | 60,212,062 | 70,661,296 | 10,449,234 |
| Income | 45,976,020 | 54,590,062 | (8,614,042) |
| Grants | 5,589,406 | 5,683,636 | (94,230) |
| Total Income | 51,565,426 | 60,273,698 | (8,708,272) |
| Net Expenditure | 8,646,636 | 10,387,598 | 1,740,962 |
| Less Depreciation | 8,646,636 | 9,230,336 | 583,700 |
| Adjusted Net Expenditure | (0) | 1,157,262 | 1,157,262 |
As can be seen from the above summary after adjusting for depreciation Council’s net position has decreased by $1,157,262 (ie “unfunded”) during the 2002/03 year against original adopted “balanced” budget.
Alternatively, the result can be viewed as Council incurring an additional $1.7M Total Net Expenditure during 2002/2003 above budget.
C DETAILED ANALYSIS
Increase in Net Expenditure (from Section B) 1,157,262
Plus additional depreciation 583,700
1,740,962
Represented by:
Additional Votes (Table 1) 551,047
Revotes (Table 2) (5,715)
Budget Variances (Table 3) 611,930
Plus additional depreciation (Table 3) 583,700
1,195,630 1,740,962
TABLE 1 Additional Votes (funded from Working Capital Surplus)
| Vote No | Description | Vote $ | Spent $ | Variance $ |
| V02-3/80 | Rate Pegging Taskforce Consultancy | 528 | 528 | 0 |
| V02-3/81 | HCC Logo On T-Shirts for Sponsorship in City to Surf | 295 | 268 | (27) |
| V02-3/90 | Hurstville Horizons Project – Lynne George | 44,000 | 44,000 | 0 |
| V02-3/98 | Barratt Street Women’s Rest Centre | 50,000 | 16,287 | (33,713) |
| V02-3/104 | St George Hospital Charity Ball | 1,200 | 0 | (1,200) |
| V02-3/122 | Financial Assist Manilla/Barraba Council | 30,000 | 30,000 | 0 |
| Section 356 Additional Donations | 5,000 | 4,345 | (655) |
| V01-2/169 | Commercial Manager Costs | 3,000 | 2,127 | (873) |
| V99-0/136 | St George Walk Plaques | 12,263 | 12,263 | 0 |
| V01-2/197 | Victoria Avenue Budapest Club | 289,000 | 286,691 | (2,309) |
| Various – Sundries | 68 | 68 | 0 |
| V02-3/123 | History Hurstville Council | 20,000 | 0 | (20,000) |
| V02-3/124 | Home Library Service | 8,000 | 8,000 | 0 |
| V02-3/125 | Peakhurst West Swimming Pool | 33,000 | 33,000 | 0 |
| V02-3/136 | Lighting Levels Evatt/Riverwood Parks | 45,000 | 40,904 | (4,096) |
| V02-3/141 | Prostate Cancer Institute Donation | 20,000 | 20,000 | 0 |
| V02-3/161 | 1066 Forest Rd Clear Land & Pool Safety | 3,300 | 3,000 | (300) |
| V02-3/168 | Family Day Care – Plumbing works | 2,500 | 2,500 | 0 |
| V02-3/198 | Asset Management – Road Surface Assessment | 55,000 | 47,066 | (7,934) |
| V02-3/199 | Hurstville CBD Computerised 3D Model | 17,400 | 0 | (17,400) |
| TOTAL | 639,554 | 551,047 | (88,507) |
TABLE 2 Revotes
Expenditure for revotes comprises operating expenditure and capital. A reserve of $678,117 was created as at June 2002 to provide for the projects listed below.
| Prog | Description | Revote $ | Spent $ | Variance $ |
| 1-001 | Bar-coding Implementation System | 15,000 | 0 | (15,000) |
| 1-004 | Records Consulting | 1,380 | 1,166 | (214) |
| Gifts – Coat of Arms | 2,600 | 0 | (2,600) |
| 1-008 | Festoon Lighting | 960 | 0 | (960) |
| 1-015 | CRMS | 9,900 | 5,193 | (4,707) |
| Salary Administration System | 14,716 | 9,611 | (5,105) |
| Staff Training Levy | 5,480 | 5,480 | 0 |
| 1-016 | Upgrade Security System at Depot | 22,291 | 25,452 | 3,161 |
| 1-022 | GIS – Aerial Photographs | 1,430 | 1,430 | 0 |
| GIS – Web Based Application | 6,400 | 6,249 | (151) |
| 4-003 | Senior Citizens Connect Fire | 530 | 366 | (164) |
| 4-004 | Ethnic Consultative Committee | 3,673 | 2,648 | (1,025) |
| Ethnic Access Plan | 13,951 | 5,302 | (8,649) |
| Barratt Street Refurbishment | 10,000 | 0 | (10,000) |
| 4-008 | Social Planning Survey Printing | 4,000 | 0 | (4,000) |
| Social Planning Research Survey | 4,000 | 0 | (4,000) |
| Social Planning Communications | 19,799 | 9,825 | (9,974) |
| 4-010 | DDA works program | 17,730 | 17,730 | 0 |
| DDA Action Plan | 5,000 | 3,000 | (2,000) |
| Disabled Access Committee | 1,715 | 1,715 | 0 |
| 5-004 | Upgrade Penshurst Toilets | 2,560 | 2,560 | 0 |
| 5-005 | Graffiti Solutions | 6,305 | 0 | (6,305) |
| 5-007 | Various DCP Reviews & Studies | 114,465 | 19,940 | (94,525) |
| 6-007 | Home Library Furniture & Fittings | 460 | 0 | (460) |
| 6-008 | Bakery Museum Advertising Signs | 1,274 | 1,274 | 0 |
| 6-009 | Art & History Plaques | 2,550 | 734 | (1,816) |
| 6-010 | Electronic Whiteboard | 1,000 | 1,974 | 974 |
| Marana Fire Consulting | 49,429 | 1,297 | (48,132) |
| 8-004 | City Graphics Street Signs | 5,053 | 5,053 | 0 |
| 8-005 | Various Revenue Works Projects | 450,050 | 419,305 | (30,745) |
| 9-001 | CRMS Computer Upgrade | 10,000 | 10,000 | 0 |
| 9-003 | 2-4 Patrick Street Consultants | 4,300 | 4,300 | 0 |
| 11-002 | Lime Kiln Bay Georges River Foreshore | 110,798 | 110,798 | 0 |
| Sub-Total | 918,799 | 672,402 | (246,397) |
| Less Reserve created 30/06/2002 | (678,117) | (678,117) | |
| Total funded from Working Funds | 240,682 | (5,715) | |
- TABLE 3 Net Budget Variances
| Prog No | Program Name | Budget 2002/03 | Total 2002/03 | Variance | Note |
| 1-001 | Administration | 1,738,873 | 938,735 | (800,138) | 1 |
| 1-002 | Financial Services | 0 | 1,473,421 | 1,473,421 | 1 |
| 1-007 | Insurance Premiums | 106,500 | 90,396 | (16,104) | 2 |
| 1-008 | Admin Building M&R | 453,125 | 535,885 | 82,760 | 3 |
| 1-016 | Engineering Expenditure | 2,463,294 | 2,999,543 | 536,249 | 4 |
| 1-019 | Community Liaison | 474,463 | 517,141 | 42,678 | 5 |
| 1-020 | Financial Assistance | (1,460,000) | (1,583,908) | (123,908) | 6 |
| 1-021 | Interest On Investments | (1,574,579) | (1,881,004) | (306,425) | 7 |
| 2-001 | Fire Protection | 929,100 | 873,709 | (55,391) | 8 |
| 2-002 | Aminal Control | 73,500 | 9,817 | (63,683) | 9 |
| 2-003 | Law Enforcement | 246,644 | 411,990 | 165,346 | 10 |
| 3-001 | Health Administration | 263,519 | 286,696 | 23,177 | 11 |
| 4-001 | Family Day Care | 68,376 | 99,085 | 30,709 | 12 |
| 5-002 | Waste – Non residential | 0 | (64,839) | (64,839) | 13 |
| 5-004 | Public Conveniences | 133,221 | 288,072 | 154,851 | 14 |
| 5-005 | Street & Gutter Cleaning | 1,590,276 | 1,696,293 | 106,017 | 15 |
| 5-006 | Planning Services | 441,207 | 212,404 | (228,803) | 16 |
| 6-001 | Parks & Gardens | 2,116,643 | 2,471,562 | 354,919 | 17 |
| 6-003 | Golf Course | (333,350) | (246,243) | 87,107 | 18 |
| 6-006 | Library | 3,598,497 | 3,550,058 | (48,439) | 19 |
| 6-008 | St George Museum | 147,625 | 177,672 | 30,047 | 20 |
| 6-008a | Historical - Gladwyn | 100,419 | 65,952 | (34,467) | 21 |
| 6-009 | Festivals & Historical | 177,700 | 123,923 | (53,777) | 22 |
| 6-010 | Entertainment Centre | 349,136 | 238,989 | (110,147) | 23 |
| 7-001 | Building Control | 924,571 | 1,120,298 | 195,727 | 24 |
| 8-001 | RTA Programs | 144,356 | 1,189,525 | 1,045,169 | 25 |
| 8-003 | Resheet program | 815,957 | 611,977 | (203,980) | 26 |
| 8-006 | Drainage Construction | 670,000 | 780,701 | 110,701 | 27 |
| 8-010 | Parking Areas | 154,996 | 229,829 | 74,833 | 28 |
| 8-010a | Parking Patrol Officers | 0 | (341,747) | (341,747) | 28 |
| 9-001 | MIS | 119,903 | 51,851 | (68,052) | 29 |
| 9-002 | Hurstville House | (271,850) | (55,383) | 216,467 | 30 |
| 9-003 | Other Land & Buildings | 436,036 | (855,694) | (1,291,730) | 31 |
| 10-003 | Public Works Plant | 200,652 | 497,309 | 296,657 | 32 |
| 11-002 | Additional Votes | 0 | (149,761) | (149,761) | 33 |
| 13-002 | Governance | 895,893 | 1,216,802 | 320,909 | 34 |
| Various programs | | | (190,723) | |
| TOTAL | | | 1,195,630 | |
- Listed below are explanations for actual budget variances: -
The MEU dispute regarding the performance assessment of Council’s staff between 1998 and 2000 now complete. Council funded the back payment of salaries and wages totaling $342,000 from the ELE Reserve. The on-going cost for the majority of programs across Council have been affected by this settlement with the MEU.
1. Program 1-001 & 1-002 Administration & Financial Services
- Bad and Doubtful debts recognized in the Financial Statements total $1,339,071 the majority of this amount, $1,331,055, relates to legal dispute with Optus / Telstra regarding the Pay TV cables. Contra to this bad debt is the income that has been recognized for the first time of $1,331,055, which represents claims for the current year plus previous 5 years. Costs associated with contractual matters totaling approximately $625,000 were also incurred.
- Insurances premiums have decreased saving Council $16,104 as advised by Council’s underwriters.
3. Program 1-008 Administration Building M&R
- Over expenditure is due to the additional depreciation costs of $168,583
4. Program 1-016 Engineering Services
- Legal expenses are over budget by $279,000, this is represented by $180,000 costs for a settlement of a contractual matter and $80,000 for Hutchinsons.
Salaries have also increased due to the appointment of an additional staff member.
Public Risk insurance has had an increased of $23,646 from that originally budgeted.
5. Community Liaison
- Salaries have seen an increase of $30,836 with the appointment of additional staff, resulting from the organsational review. However, such increase has been offset by savings in other programs
- The Financial Assistance Grant Council received was in excess by $123,908 of that originally budgeted.
7. Program 1-021 Interest on Investments
- Council’s investment portfolio has continued to outperform benchmark and this has been reflected in the increased revenue earned on the portfolio during the period.
8. Program 2-001 Fire Protection & Emergency Services
- Fire Board Contribution expenses are under by $30,993 to that originally budgeted as a result of confirmation received by the NSW Fire Brigade.
- Additional income of $63,000 has been received from the Dept of Local Government for commission relating to collection of Companion animal registration fees.
- Wage expenses are over budget by $96,207 due to additional Parking Patrol Officers being moved to this program. Environmental Infringement Notices are under budget by $52,586. However, these additional costs are offset by additional income as shown below in P8.010 and P8.010a.
Health
11. Program 3-001 Health Administration
- Staff salary costs and associated on-costs have accounted for $53,652 of this variance.
- Child Care Assistance payments are over budget by $189,064 which is offset by additional grant monies received of $164,001. Due to a 6 month lag by the Federal Government the balance will be received in 2003/04 year.
Housing & Community Amenities
13. Program 5-002 Waste Services – Non-residential
- Program surplus of $64,839 was not transferred to reserve as originally budgeted.
- Employees Leave Entitlement is over budget by $154,674 due to movement of existing staff to this sub-program from others.
- Wages are over budget by $105,538 which are partially offset by funded from Hurstville Town Improve Fund $75,510. Accrual to Employees Leave Entitlement is over budget by $124,058 due to movements of staff & additional on-cost accrual.
16. Program 5-006 Planning Services
- DA advertising and Legal expenses are over budget by $20,897 & $47,844 respectively however this has been offset by additional income received in various Development Application fees of $233,000.
Recreation & Culture
17. Program 6-001 Parks & Gardens
- Depreciation and Employees Leave Entitlements are over budget by $193,859 & $50,314 respectively.
- Sundries expenses relating to water rates have seen an increase of $29,769 and course fees have decreased $46,556 than originally budgeted.
- Salaries expenses have seen the Library Services program to be over budget from that originally budgeted by $132,429. Depreciation of Building is under budget by $189,976 and Insurance premiums has also seen a over budget by $47,901 from that originally budgeted.
- Salaries have increased by $20,951 over that originally budgeted.
- Office Expenses & Casual Salaries are under budget by $16,862 & $5,652 respectively. Depreciation is also under budget by $9,000.
- Various projects were under budget plus income of $6,450 was received but not included in the original budget. A grant for $21,250 for Greenhands project was also received but expenses will be carried forward to 2003/04 year.
- Operating costs were over budget by $30,000 but income was under budget by $12,900. Various capital expenditure projects have been revoted to 2003/04 year.
24. Program 7-001 Building Control
- Salaries are over budget by $134,000 due to additional overtime & casuals. Employee Leave Entitlements are over budget by $111,653 due to movements within Development & Health in staff and salary increases.
Income received from Building Inspection fees will be over budget by $41,000 due to higher applications being lodged than originally budgeted.
Transport and Communication
25. Program 8-001 R.T.A Program
- With timing associated with the receiving of the Roads to Recovery Grant have seen Council received the Grant in the financial year 2001-02.
- Savings of $200,000 is due to various projects being revoted to 2003/04 year.
- Additional expenditure of $110,000 was transferred from Revenue Works Program (8-005)
- Expenditure is $242,000 over budget due to commission being paid on Infringement notices and an additional parking officer. This is offset by an additional $508,727 being collected from Parking Infringement notices.
Economic Affairs
29. Program 9-001 MIS
- Reduced expenditure in a number of projects has resulted in savings of $70,000.
- Additional expenditure incurred to refit Level 5 for new tenants has resulted in the budgeted being exceeded by $39,000. As Level 5 was vacant for most of the year income is has been reduced by $182,000.
- Profit of $1,469,000 has resulted from the sale of St George Budapest Club. Additional income of $136,000 has been received for rental of miscellaneous buildings.
The following building maintenance accounts are over budget: - Maintenance & Repairs on other buildings $50,992; St George Budapest is $15,170; 2-4 Patrick St $23,039 and Removal of Graffiti on Private property $13,001.
Net cost to repair Fanari’s Restaurant has resulted in additional expenditure of $134,000.
- Depreciation has increased by $188,521, Income generated from hire of internal plant is under budget by $264,000 and therefore profit transferred to reserves is also reduced by $108,566.
33. Program 11-002 Additional Votes
- Additional votes not listed in Table 1 has resulted in additional income of $149,761.
Governance
34. Program 13-002 Governance
- Increased costs in this program relate largely to allocation issues across the programs. Council Delegates expenses has also seen an increase of $34,000 contributing towards this variance.
- E REVIEW OF SECTION 94 CONTRIBUTIONS
The obligations of Council to provide services and facilities from Section 94 Contributions are shown below together with the amounts held as restricted assets to fund those services and facilities as at 30/06/2003.
| Purpose | Opening Balance $’000 | Contri- butions received during year Cash $’000 | Interest earned during year $’000 | Allocated during year $’000 | Held as restricted asset $’000 |
| Drainage | 441 | 107 | 53 | 147 | 454 |
| Traffic Facilities | (92) | 21 | 0 | 0 | (71) |
| Parking | 1,344 | 0 | 179 | 0 | 1,523 |
| Open Space | 5,611 | 829 | 54 | 6,043 | 451 |
| Community Facilities | 2,222 | 388 | 349 | 0 | 2,959 |
| Management | (31) | 28 | 0 | 52 | (55) |
| Urban Spaces | 303 | 0 | 40 | 0 | 343 |
| Library | 197 | 195 | 52 | 6 | 438 |
| Total Section 94 | 9,995 | 1,568 | 727 | 6,248 | 6,042 |
F REPORT & RECOMMENDATION
Council’s Budget and Quarterly Review format is on a “funds” basis with the F03 Budget adopted being a “balanced” budget approach (meaning Total Funds In = Total Funds Out from all sources). The position as at 30 June 2003 is that Council’s net funding position (against a “balanced” budget) was a deterioration of $(1.157)M.
Council’s Working Funds Surplus position (ie Unrestricted Net Current Assets excluding ELE) is approximately $4.072M, which has considerably improved from the previous year total of $2.546M. Some contributing factors to this include the sale of the Budapest Soccer Club site, the unexpended loan funds of $2.606M, and the continued increasing returns on Council’s financial portfolio.
Whilst Council has maintained its substantial base, future “unfunded” expenditure and operating deficits will erode this base and detrimentally effect long term financial viability. Council’s long term financial plans are currently being reviewed and will be linked directly to the strategic direction has adopted from the Community Vision.
APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.
(Moved Clr P Sansom /Seconded Clr S McMahon)