HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE COUNCIL MEETING MEETING
TO BE HELD ON 22ND OCTOBER, 2003


Summary:
MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON WEDNESDAY 24TH SEPTEMBER, 2003

Item No: CCL170 - 03 - REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE HELD ON WEDNESDAY, 15TH OCTOBER, 2003

Item No: CCL171 - 03 - REPORT OF THE MEETING OF THE POLICY PLANNING AND ENVIRONMENT COMMITTEE HELD ON WEDNESDAY, 15TH OCTOBER, 2003


Item No: CCL172 - 03 - REPORT OF THE MEETING OF THE SERVICE DELIVERY COMMITTEE HELD ON WEDNESDAY, 15TH
OCTOBER, 2003

Item No: CCL173 - 03 - FESTIVAL AND EVENTS CONFERENCE
(Report by Events & Protocol Officer, Ms S Atkinson) C/00034

Item No: CCL174 - 03 - HURSTVILLE PRESBYTERIAN CHURCH - NON RATEABLE

LAND CLASSIFICATION
(Report by Manager Rates - Mr W Wood)

Item No: CCL175 - 03 - TRANSPORT OF NUCLEAR WASTE
(Report by Student Strategic Planner, Ms R Osman) E/00053

Item No: CCL176 - 03 - DRAFT DEVELOPMENT CONTROL PLAN FOR AMCOR SITE -
95 FOREST ROAD, HURSTVILLE
(Report by Manager Strategic Planning, Mr M Jericho) 03/01218

Item No: CCL177 - 03 - REMINDERS
(Report by Senior Manager - Administration, Mr W Park) C/00123

Item No: CCL178 - 03 - OATLEY RESIDENTS' SURVEY - LOCAL GOVERNMENT STRUCTURAL REFORM


Item No: CCL179-03 - PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYERS' REPORT AS AT 30 SEPTEMBER, 2003
(Report by Manager - Rates, Mr W Wood)

Item No: CCL180 - 03 - BROTHEL REPORT
(Report by Manager - Environmental Health and Building, Ms J Nicol) T/01222

Item No: CCL181 - 03 - TENDER FOR MECHANICAL BROOM SWEEPERS
(Report by Manager - Supply & Risk Management, Mr P Crutchley, Chief Financial Officer, Mr T Sjahry, Manager - Works, Mr P Dickson)

03/00674

Item No: CCL182A - 03 - MIGRANT RESOURCE CENTRE REQUEST FOR ASSISTANCE WITH THEIR BUS
(Report by Manager, Community Services - Mr D Linden)

Item No: CCL183A - 03 - WARD COUNCILLOR'S REPORT - REQUEST TO REMOVE STREET TREE AT 12 SMITHS AVENUE, HURSTVILLE
(Report by Manager - Parks & Recreation, Mr A Sharp) 03/00521

Item No: CCL184A - 03 - PROPERTY MATTER - 1 BARRATT STREET - PROPOSED INTERIM USE
(Report by Commercial Manager, Mr C Lawlor) 007213

Item No: CCL185A - 03 - PROPERTY MATTER - OWNER'S CONSENT FOR DA
(Report by Commercial Manager, Mr C Lawlor) 000194

Item No: CCL186A - 03 - 2002/2003 STATUTORY ACCOUNTS
(Report by Director - Administration, Mr D Rosenbaum) F/00008

Item No: CCL187A - 03 - BARRABA SHIRE COUNCIL - BARRARBOR FESTIVAL
(Report by Senior Manager - Administration, Mr W Park) 03/00041

Item No: CCL188A - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report by Commercial Manager - Mr C Lawlor) 03/01037

Item No: CCL189A - 03 - PROPERTY MATTER - LEASE OF SUITE 3B, HURSTVILLE HOUSE
(Report by Commercial Manager, Mr C Lawlor) 03/01242

Item No: CCL190A - 03 - NON-COMPLIANCE WITH DEVELOPMENT APPROVAL
(Report by Manager - Environmental Health and Building, Ms J Nicol)

DA 20020568

Item No: CCL191A - 03 - JUNE 2003 QUARTERLY REVIEW
(Report by Director - Administration, David Rosenbaum) F/00008







HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE COUNCIL MEETING MEETING
TO BE HELD ON 22ND OCTOBER, 2003


Summary:




___________________________________________________________________________
Meeting No. 9 to be held on 22 October, 2003




HURSTVILLE CITY COUNCIL

CIVIC CENTRE, MACMAHON STREET, HURSTVILLE 2220


15 October, 2003

His Worship the Mayor and the Councillors

Dear Member,

I have by direction to request your attendance at a meeting of the Council to be held in the Council Chamber, Civic Centre, Hurstville, on WEDNESDAY, 22 OCTOBER, 2003 at 7.00 P.M. to deal with the Business herein mentioned.

Yours faithfully,



GENERAL MANAGER

NATIONAL ANTHEM
OPENING PRAYER: Reverend Winston Gauder, International Community Fellowship

STATEMENT “The Council wishes to acknowledge the traditional owners of the
BY MAYOR: land on which this meeting is being held as the Bidjigal Clan of the
Eora Nation.”
B U S I N E S S:

1. Confirmation of Minutes2. Apologies
3. Mayoral Minute
4. Privilege
a) Condolences
b) Other Matters of Privilege
5. Disclosure of Nature and Interest in Matters before Council
6. a) Council Meeting Reports
b) Reports from Committees
i. Administration Committee
ii. Policy Planning & Environment Committee
iii. Service Delivery Committee
7. Notices of Motion
8. Questions Without Notice
9. Motion to proceed to Committee of the Whole to consider Confidential Matters, and to consider representations from the public as to whether the meeting is to be closed
10. Adoption of Recommendations of Committee of the Whole.


MINUTES OF THE MEETING OF THE COUNCIL
HELD ON WEDNESDAY 24TH SEPTEMBER, 2003 AT 7.03 P.M.


PRESENT

Council Members:

His Worship the Mayor, Councillor V Badalati (Chairperson)
Councillor M Lynch
Councillor M Frawley
Councillor B Giegerl
Councillor S McMahon
Councillor S Chan
Councillor C Lee
Councillor J Morris
Councillor C Wong (Deputy Mayor)
Councillor S Nasser (arrived at 7.08pm)
Councillor P Sansom

Council Staff:

General Manager, Mr J Patterson
Director - Administration, Mr D Rosenbaum
Director - Policy, Planning and Environment, Ms R Tyne
Director - Service Delivery, Mr V Lampe
Acting Senior Manager - Administration, Mr L Mifsud
Manager - Technical Services, Mr L O’Connor
Manager - Environmental Services, Mr G Dickens
Manager - Customer Relations, Mr P Spyve
Communications Officer, Ms L Smith
Manager Community & Library Services, Ms L George
Hurstville Place Manager, Ms C Flynn
Manager - Strategic Planning, Mr M Jericho
Manager - Development Control, Mr G Young
Minute Secretary, Mrs T Zabaras

Opening Prayer:

Following the National Anthem, the meeting was led in the Opening Prayer by the Reverend
Allan Beavan from the St George Anglican Church, Hurstville.

Statement by the Mayor: The Council wishes to acknowledge the traditional owners
of the land on which this meeting is being held as the
Bidjigal Clan of the Eora Nation.


CONFIRMATION OF MINUTES

Ordinary Meeting - 27/08/2003

Minute No 373
RESOLVED THAT the Minutes of the Ordinary Meeting of the Council held on Wednesday
27th August, 2003 as previously circulated to each Councillor, be confirmed as a correct record.

(Moved Clr J Morris /Seconded Clr M Lynch)


APOLOGIES

An apology for inability to be present was tendered on behalf of Councillor W Pickering.

Minute No 374
RESOLVED THAT the apology be received and leave of absence granted.

(Moved Clr M Lynch /Seconded Clr S McMahon)


MAYORAL MINUTE

Aquatic Leisure Centre

The $8.5 Million expansion to the Aquatic Centre is nearing completion with final hand over expected in the near future.

This project is one of the most important that has been undertaken by this Council and it is therefore appropriate that the opening of the expanded Aquatic Centre be celebrated in a fitting manner.

To this end I seek Council’s approval to establish a small committee who will be charged with the task of ensuring a successful launch. I propose that this Committee will comprise of Mr Kevin Greene, Member for Georges River, Mr Phil Bates OAM, Chairman of the Hurstville Community Committee and Mr Victor Lampe, Council’s Director Service Delivery. I also will be on this Committee in an Ex Officio role.
It is anticipated that there will be a range of activities to celebrate the opening.

Vince Badalati
Mayor


Minute No 375
RESOLVED THAT the Mayoral Minute be received and noted.

FURTHER, THAT Council grant approval to establish a committee as outlined in the Mayoral Minute.

(Moved Clr J Morris /Seconded Clr S McMahon)


MATTERS OF PRIVILEGE

Condolences:

His Worship The Mayor, Councillor V Badalati advised of the sad passing of MR JOHN ALBERT O'KEEFE father in law of Mrs Sharon O'Keefe, Council's Secretary Community Services. Mr O'Keefe died in Hospital on September, 18th, 2003 aged 76. A floral arrangement expressing the deepest sympathy of the Mayor, Councillors, General Manager and Staff was sent to the O'Keefe family on Friday 19th September, 2003.

His Worship The Mayor, Councillor V Badalati also advised of the sad passing of MRS EVELYN MAY PICKERING, mother of Councillor Bill Pickering on 18th September, 2003 at Calvary Hospital aged 88. A floral arrangement expressing the deepest sympathy of the Mayor, Councillors, General Manager and Staff was sent to the Pickering family on Monday 22nd September, 2003.


Minute No 376
RESOLVED THAT condolences be conveyed as requested.

Council then observed a period of silence as a mark of respect.

Other Matters:

Congratulations

His Worship The Mayor, Councillor V Badalati advised Council of the birth of a baby girl "Alice Kate" to MRS ROSE WHELAN, Council's Director at the Penshurst Long Day Care Centre. Alice Kate was born at Sutherland Hospital on Father's Day, Sunday 7th September, 2003. A floral arrangement expressing the best wishes of the Mayor, Councillors, General Manager and Staff was sent to their home on Thursday 11th September, 2003.


DISCLOSURE OF INTEREST IN MATTERS BEFORE COUNCIL

There were no Disclosures of Interest to record.


COUNCIL MEETING REPORTS

Minute No 377
Item No: CCL151 - 03 - REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE HELD ON WEDNESDAY, 17TH SEPTEMBER, 2003

RESOLVED THAT the Minutes of the Administration Meeting held on 17/09/2003 be adopted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Minute No 378
Item No: CCL152 - 03 - REPORT OF THE MEETING OF THE POLICY, PLANNING AND ENVIRONMENT COMMITTEE HELD ON WEDNESDAY, 17TH SEPTEMBER, 2003

RESOLVED THAT the Minutes of the Policy Planning and Environment Meeting held on 17/09/2003 be adopted.

(Moved Clr M Frawley /Seconded Clr P Sansom)


Minute No 379
Item No: CCL153 - 03 - REPORT OF THE MEETING OF THE SERVICE DELIVERY COMMITTEE HELD ON WEDNESDAY, 17TH SEPTEMBER, 2003

RESOLVED THAT the Minutes of the Service Delivery Committee Meeting held on 17/09/2003 be adopted with amendments being made to the the following items: SD158-03, SD159-03, SD171-03, SD176-03, SD180A-03.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Minute No 380
Item No: CCL154 - 03 - RETURN OF THANKS
(Report by Senior Manager - Administration, Mr W Park) C/00278

RESOLVED THAT the information be received and noted.

(Moved Clr P Sansom /Seconded Clr J Morris)


Minute No 381
Item No: CCL155 - 03 - REMINDERS
(Report by Senior Manager - Administration, Mr W Park) C/00123

RESOLVED THAT the information be received and noted with the following amendments being made to the list of Reminders:-

(a) Addition for Wednesday 8th October, 2003 of the Councillors' Workshop.

(b) Deletion of the reference to the SSROC Standing Committee Meetings that were to be held on Thursday, 16th October, 2003.

(Moved Clr P Sansom /Seconded Clr M Frawley)


Minute No 382
Item No: CCL156 - 03 - LOCAL GOVERNMENT TOUCH FOOTBALL CHALLENGE
(Report by Manager - Administration, Mr L Mifsud) P/00081

RESOLVED THAT Council provide financial assistance to the Staff Social Club to enable one (1) team to participate in the 2003 Local Government Touch Football Challenge with Council meeting the entry fee of $90 and also the cost of up to fifteen (15) Polo Shirts with Council's logo.

FURTHER, THAT the entry fee of $90 and the cost of the Shirts, be funded from Program No. 1-014 (Section 356 - Additional Donations).

(Moved Clr P Sansom /Seconded Clr M Frawley)


Minute No 383
Item No: CCL157 - 03 - 51-55A WOODLANDS AVENUE, LUGARNO - NAMING OF PRIVATE RIGHT OF CARRIAGEWAY
(Report by Manager - Development Advice, Mr P Green) DA 20010177

RESOLVED THAT the report be received and noted.

THAT Council write to the nine (9) residents seeking their preference on the six (6) suggested names for the private right of carriageway.

THAT following response from the residents, a further report be submitted to Council for consideration.

FURTHER, THAT Council develop a Policy in regard to the maintenance of private carriageways for future requests of this kind.

(Moved Clr P Sansom /Seconded Clr J Morris)


Minute No 384
Item No: CCL158 - 03 - SYDNEY AIRPORT PRELIMINARY DRAFT MASTER PLAN SYDNEY AIRPORT PRELIMINARY DRAFT MASTER PLAN 2003/04
(Report by Manager Strategic Planning, Mr M Jericho) A00003

RESOLVED THAT Council receive and note the report.

FURTHER THAT the comments contained in this report form the basis of Council’s submission on the Draft Master Plan.

(Moved Clr J Morris /Seconded Clr P Sansom)


Minute No 385
Item No: CCL159 - 03 - SIGNAGE AUDIT IN HURSTVILLE CBD UPDATE
(Report by Hurstville Place Manager Ms Cheryl Flynn) T/01433

RESOLVED THAT the report be received and noted.

FURTHER, THAT congratulations be conveyed to Council's Hurstville Place Manager, Ms C Flynn and any other relevant Officers involved in this matter.

(Moved Clr S McMahon /Seconded Clr C Wong)


Minute No 386
Item No: CCL160 - 03 - RUGBY WORLD CUP 2003
(Report by Hurstville Place Manager) QWN 22-03

RESOLVED THAT the report be received and noted.

THAT approval be given for Council's participation at the Rugby World Cup - Illawarra Trade expo to be held 29th -31st October 2003 in Wollongong.

THAT Tonga be selected as Council's "adopted second team" in the Rugby World Cup and that any necessary action be taken in this matter.

FURTHER, THAT congratulations be conveyed to Council's Hurstville Place Manager, Ms C Flynn and other relevant Officers involved in this matter.

(Moved Clr J Morris /Seconded Clr C Lee)


Minute No 387
Item No: CCL161 - 03 - PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYERS REPORT AS AT 31 AUGUST, 2003
(Report by Manager - Rates, Mr W Wood)

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to Council for consideration in the Committee of the Whole.

(Moved Clr M Lynch /Seconded Clr C Lee)


Minute No 388
Item No: CCL162 - 03 - PROPERTY MATTER - KINGSGROVE
(Report by Manager Strategic Planning, Mr M Jeriocho) 008552

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act 1993 , the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr M Lynch)


Minute No 389
Item No: CCL163 - 03 - PROPERTY MATTER - OWNERS CONSENT FOR DEVELOPMENT OF COUNCIL PROPERTY
(Report by Commercial Manager, Mr C Lawlor) 03/00692

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr M Lynch)


Minute No 390
Item No: CCL164 - 03 - PROPERTY MATTER - ROBERTS AVENUE, PEAKHURST
(Report by Commercial Manager, Mr C Lawlor) R/00542

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr M Lynch)


Minute No 391
Item No: CCL165 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY FOR YOUTH CENTRE
(Report by Commercial Manager, Mr C Lawlor) 000376

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr M Lynch)


Minute No 392
Item No: CCL166 - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report by Commercial Manager, Mr C Lawlor) 03/01037

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr M Lynch)


Minute No 393
Item No: CCL167 - 03 - COMMERCIALISATION OF INTELLECTUAL PROPERTY
(Report by Director Administration, Mr D Rosenbaum)

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d2) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the Council.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr M Lynch)


Minute No 394
Item No: CCL168A - 03 - 2003 NATIONAL GENERAL ASSEMBLY OF LOCAL GOVERNMENT
(Report by Manager - Administration, Mr L Mifsud) C/00109

RESOLVED THAT His Worship the Mayor, Councillor Badalati; Councillors Frawley, Giegerl, Pickering and Sansom; and the General Manager be authorised to attend the 2003 National General Assembly of Local Government in Canberra from Sunday, 23rd November to Wednesday, 26th November, 2003 and that any fees and out-of-pocket expenses be met by Council.

(Moved Clr J Morris /Seconded Clr S McMahon)


Minute No 395
Item No: CCL169A - 03 - COUNCIL BOUNDARY ADJUSTMENTS AS PART OF STRUCTURAL REFORM
(Report by General Manager, Mr J Patterson) 03/00473

RESOLVED THAT Council receive the report presented to this meeting.

THAT in relation to the Kogarah/Hurstville boundary encompassing the CBD, Hurstville prepare and lodge a submission with the Minister seeking a change to the existing boundary to Woniora Road and Railway Parade as previously defined.

THAT in relation to the Canterbury/Hurstville boundary, Council seek to secure agreement for a joint submission to the Minister to endorse a change of the boundary between King Georges Road and Kingsgrove Road to the M5 East.

THAT in relation to the Kingsgrove shopping centre, this Council withdraw its proposal and seek discussions with Rockdale Council with regard to the establishment of a joint management mechanism for the commercial centre and the Minister be advised accordingly.

THAT Council confirms its preparedness for an early meeting with Kogarah Council to discuss this Council's Hurstville CBD and Kogarah Council's Oatley West proposals.

THAT Hurstville City Council endorse the proposition that amalgamation not be pursued and actively participates in the identification and pursuit of opportunities for greater collaboration between the three (3) St George Councils.

FURTHER THAT Council expedite a survey with the residents in Oatley West potentially affected by the proposal submitted by Kogarah Council to ascertain which Council area they would prefer.

(Moved Clr J Morris / Seconded Clr P Sansom)

It be noted that Councillors Chan, Frawley and Nasser requested that their names be recorded as having voted against the motion.


MATTERS REFERRED TO COUNCIL FOR CONSIDERATION

SERVICE DELIVERY COMMITTEE

Minute No 396
ITEM SD158-03 - UPGRADING OF FACILITIES AT EVATT PARK
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00028

RESOLVED THAT the usually applicable Damage Deposit and related inspection fee associated with the Construction Certificate Application be waived.

FURTHER THAT the financial contribution of $49,000 towards the project, be funded from Section 94 - Open Space Contributions of the 2004/2005 Budget.

(Moved Clr J Morris/Seconded Clr M Frawley)


Minute No 397
ITEM SD159-03 - PROPOSED AMENDMENT TO THE ROADS ACT 1993
(Report by Manager - Technical Services, Mr L O'Connor) R/00577

RESOLVED THAT the matter be received and noted.

(Moved Clr J Morris /Seconded Clr S McMahon)


Minute No 398
ITEM SD171-03 - REQUEST FOR COUNCIL SUPPORT FROM PENSHURST WEST PUBLIC SCHOOL IN ESTABLISHING A CHILD CARE FACILITY
(Report by Children's Services Co-ordinator, Mrs H Hodsdon)

RESOLVED THAT the information be received and noted.

THAT Council write to the Federal Minister for Family & Community Services, Minister for Children & Youth Affairs and local Members of Parliament highlighting the level of unmet demand for out of school hours care (OSHC) CCB places in Hurstville and recommend that additional CCB OSHC places be made available to the Hurstville local government area to support the establishment of additional OSHC services/places to meet existing demand, including places for children attending the Penshurst West Public School.

FURTHER, THAT Council congratulate the Council Officers involved with this matter.

(Moved Clr S McMahon /Seconded Clr M Frawley)


Minute No 399
ITEM SD176-03 - MILES FRANKLIN MURAL PROJECT UPDATE
(Report by Cultural Development Officer, Ms C Stevens) P/00477

RESOLVED THAT the report be received and noted.

FURTHER, THAT Council approve the mural design for the Miles Franklin Project that was displayed at the Council Meeting.

(Moved Clr S McMahon /Seconded Clr B Giegerl)


Minute No 400
ITEM SD180A-03 - REQUEST TO HOLD 'MEET THE LOCAL MEMBER' GATHERING AT MORTDALE MEMORIAL PARK ON SATURDAY, 18 OCTOBER, 2003
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290

RESOLVED THAT the request to hold "Meet The Local Member" Gathering at Mortdale Memorial Park on Saturday 18th October, 2003 be granted with a refundable cleaning deposit of $200.00 being imposed.

(Moved Clr J Morris / Seconded Clr S McMahon)

REPORTS FROM COMMITTEES

FINANCE, PROPERTY AND PROJECTS

Item No: ADM134 - 03 - BUSINESS ENTERPRISE CENTRE, ST. GEORGE AND SUTHERLAND SHIRE LTD - RENEWAL OF MEMBERSHIP
(Report by Manager - Administration, Mr L Mifsud) C/00092

RESOLVED THAT in accordance with Section 356 of the Local Government Act, 1993, Council grant financial assistance in the amount of $5,500.00 (including GST) to the Business Enterprise Centre, St. George and Sutherland Shire Ltd for the 2003/2004 financial year.

FURTHER, THAT His Worship the Mayor be nominated as Council's representative on the Business Enterprise Centre Board.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM135 - 03 - DIVERSITY IN HEALTH CONFERENCE
(Report by Acting Manager, Community Services - Mr D Linden)

RESOLVED THAT interested Councillors and the Community Worker - Aged and Disability Services be authorised to attend the Diversity in Health Conference in Sydney and that the registration fees be met by Council.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM136 - 03 - FAMILIES FIRST IN PRACTICE CONFERENCE 9 & 10 OCTOBER 2003
(Report by Children's Services Co-ordinator - Mrs H Hodsdon)

RESOLVED THAT
approval be granted for the Children's Services Coordinator to attend the Families First in Practice Conference on 9 and 10 October 2003 and that the registration fee of $400 be met by Council.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM137 - 03 - HURSTVILLE CITY COUNCIL RE-VOTES FOR 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)

RESOLVED THAT Council adopt this report for the Revote of expenditure from 2002/2003 into the current financial year totalling $3,218,756.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM138 - 03 - HURSTVILLE CITY COUNCIL REVOTES FOR COMMUNITY SERVICES 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)

RESOLVED THAT
Council adopt this report for the revote of expenditure from 2002/2003 into the current financial year totalling $5,231.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM139 - 03 - PLANNING INSTITUTE OF AUSTRALIA – BEST PRACTICE IN LOCAL GOVERNMENT PLANNING FORUM
(Report by Manager Strategic Planning, Mr M Jericho) C/00061

RESOLVED THAT Council authorise staff from Policy, Planning and Environment to attend the Planning Institute of Australia, NSW Division, Annual Conference, with registration and accommodation costs funded by Council.

THAT attendance by nominated/available Councillors be endorsed and funded from Delegates’ Expenses.

FURTHER, THAT after the Conference is held, copies of the discussion papers and any other relevant papers from the Conference be distributed to all Councillors.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM140 - 03 - RIVERWOOD COMMUNITY CENTRE (INC) - REQUEST FOR DONATION
(Report by Manager - Administration, Mr L Mifsud) F/00036

RESOLVED THAT a donation of $1,000.00, under the provision of Section 356 of the Local Government Act, 1993, be made from Program 1-014 of the 2003/2004 Adopted Program Budget to the Riverwood Community Centre (Inc) towards an activity that is part of the 2003 Riverwood Community Festival.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM141 - 03 - SYDNEY CHINESE OPERA INC. - REQUEST FOR WAIVING OF RENTAL OR REDUCED RENTAL - MARANA AUDITORIUM
(Report by Manager - Administration, Mr L Mifsud) C/00255

RESOLVED THAT Sydney Chinese Opera Inc. be advised that Council is unable to accede to their request for the waiving of the rental or reduced rental for the use of the Marana Auditorium as requested on Thursday, 11th March, 2004.

FURTHER, THAT Sydney Chinese Opera Inc. be advised of Council's policy in this regard and that the Marana Auditorium will be available for rental on Thursday, 11th March, 2004, for a fee of $858.00.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM142 - 03 - TENDERS - SUPPLY AND DELIVERY OF MECHANICAL BROOM SWEEPERS
(Report by Manager - Administration, Mr L Mifsud) 03/00674

RESOLVED THAT the information be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM143 - 03 - YOUNG LEADERS FOUNDATION LTD - 2003 NATIONAL YOUNG LEADERS' DAYS
(Report by Manager - Administration, Mr L Mifsud) 03/00133

RESOLVED THAT Council write to all local Secondary Schools in the area with Year 12 students, requesting they nominate one (1) student from their School to attend the National Young Leaders' Day to be held on Monday, 24th November, 2003 at the Sydney Convention Centre, Darling Harbour.

THAT Council also request the Youth Council to nominate two (2) representatives to attend the event.

FURTHER, THAT Council pay for the purchase of the tickets for the students and representatives attending the event and these costs be met from Program 1-014 (Sponsorship - Sporting, Cultural, Academic) of the 2003/2004 Adopted Program Budget.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: ADM144A - 03 - DISPOSAL / RETENTION OF AUDIO TAPES OF COUNCIL MEETINGS
(Report by Archivist, Ms G Pracy) R/00582

RESOLVED THAT Council authorise the Archivist to undertake disposal of Council’s audio tapes in accordance with the recommendations of the General Disposal Authority for Local Government Records (GDA10). This Authority has been issued under Section 21 (2) (c) of the State Records Act 1998 and is the legal instrument for the disposal of local government records in New South Wales.

FURTHER THAT Council’s Code of Meeting Practice be amended in accordance with the provisions of Division 1, Part 2 of Chapter 12 of the Local Government Act, to concur with the recommendations of Council’s legal advisors, Deacons and the Acting Privacy Commissioner as outlined in this report.

(Moved Clr M Frawley /Seconded Clr S McMahon)


SERVICE DELIVERY, CHILD CARE POLICY AND SENIOR CITIZENS POLICY

Item No: SD153 - 03 - MINUTES OF THE HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538

RESOLVED THAT the information be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.01 - 03 - BASSETT STREET, HURSTVILLE - REQUEST FOR TRAFFIC THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00651

RESOLVED THAT Council take no action with regards to the installation of a traffic threshold in Bassett Street.

FURTHER THAT Council write to the Hurstville Traffic Police and request they monitor speed in Bassett Street .

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.02 - 03 - CARRINGTON AVENUE, HURSTVILLE - TRAFFIC CONDITIONS AT RUBY STREET
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00710

RESOLVED THAT Council officers undertake a safety audit at the intersection of Carrington Avenue and Ruby Street with a report to a future Traffic Advisory Committee Meeting.

FURTHER THAT Council write to the Hurstville Traffic Police and request regular monitoring of the intersection of Carrington Avenue and Ruby for compliance with the “Stop” signs.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.03 - 03 - LORRAINE STREET, PEAKHURST - REQUEST FOR TRAFFIC BARRIERS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00889

RESOLVED THAT Council install approximately 22 to 24 metres of guard rail on the south-western corner of the intersection of Lorraine Street and Isaac Street.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.04 - 03 - MAVIS AVENUE, PEAKHURST - REQUEST FOR TRAFFIC THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00913

RESOLVED THAT based on the traffic speed and volume data presented that the request for a traffic threshold in Mavis Avenue be denied.

FURTHER THAT Council officers undertake an investigation of all the intersections along Forest Road, between Stoney Creek Road and Ocean Street with a report to a future Traffic Advisory Committee Meeting.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.05 - 03 - VALENTIA AVENUE, LUGARNO - REQUEST FOR PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/01084

RESOLVED THAT the existing “No Stopping” zone on the southern side of Valentia Avenue on the western side of the intersection of Linden Crescent be extended by 10 metres to the west of its current location, subject to consultation with the residents of 19 Valentia Avenue.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.06 - 03 - ERSKINE STREET, RIVERWOOD - REQUEST FOR PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00984

RESOLVED THAT Councill install 10 metres of “No Stopping” restrictions on the south-eastern corner and the north-eastern corner of Erskine Street and Napper Avenue.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.07 - 03 - BELMORE ROAD, RIVERWOOD - REQUEST FROM THE ROTARY CLUB OF GEORGES RIVER/RIVERWOOD TO CONDUCT THE RIVERWOOD FESTIVAL
(Report by Traffic Engineer, Ms C Edwards-Davis) C/00049

RESOLVED THAT Council approve the use of Belmore Road for the Riverwood Festival Parade, between the hours of 10.00am and 10.30 am on Saturday, 25 October 2003.

THAT Council note that the Police have been requested to carry out traffic control for the Parade.

FURTHER THAT as in previous years, Council provide 20 bins and 10 barricades to the Organising Committee.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.08 - 03 - ROAD SAFETY AROUND SCHOOLS - SUMMARY OF THE THIRD MEETING HELD ON FRIDAY, 22 AUGUST 2003
(Report by Traffic Engineer, Ms C Edwards-Davis)

RESOLVED THAT
the Road Safety Around Schools meeting summary and minutes be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.09 - 03 - HURSTVILLE LGA SCHOOLS - FINDINGS OF ROAD SAFETY ASSESSMENTS
(Report by Traffic Engineer, Ms C Edwards-Davis)

RESOLVED THAT the findings of the Road Safety Assessments be received and noted.

THAT Council’s Law Enforcement Officers be requested to patrol St Josephs School, Danebank School and Penshurst Public School.

THAT Council install 10 metres of “No Stopping” on the north-eastern and south-eastern corner of the intersection of Penshurst Street and Percival Street.

THAT Council approve the installation of a pedestrian refuge in Percival Street at Penshurst Street.

FURTHER THAT Council make representations to Mr Frank Sartor MP, Member for Rockdale for funding of the estimated cost of $5,000 for the installation of the pedestrian refuge.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.10 - 03 - ALLWOOD CRESCENT, LUGARNO - REQUEST FOR PARKING RESTRICTIONS AND A PEDESTRIAN THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00616

RESOLVED THAT Council install 10 metres of “No Stopping” restrictions on the north-western and south-western corners of the intersection of Allwood Crescent and Old Forest Road.

THAT Council approve the installation of a raised “wombat” crossing in Lugarno Parade between the two school gates.

FURTHER THAT Council make representations to Mr Frank Sartor MP, Member for Rockdale for funding of the estimated cost of $20,000 for the installation of the raised “wombat” crossing.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.11 - 03 - DELVES STREET, MORTDALE - REQUEST FOR ROUNDABOUT OR MEDIAN STRIP
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00753

RESOLVED THAT Council install double centrelines in Delves Street, either side of the intersection with Breakwell Street.

THAT Council install a traffic dome with cat’s eyes in Breakwell Street.

FURTHER THAT Council write to the Hurstville Traffic Police and request they monitor the intersection of Delves Street and Breakwell Street.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.12 - 03 - OGILVY STREET, PEAKHURST - REQUEST FOR CHANGED PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00965

RESOLVED THAT Council officers undertake a parking occupancy survey of the 15 car spaces on eastern side of Ogilvy Street and the 17 spaces on the western side of Ogilvy Street with a report to a future Traffic Advisory Committee meeting.

FURTHER THAT Council officers consult with the shop keepers and Peakhurst West Primary School with regards to the parking in Ogilvy Street.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.13 - 03 - WOODVILLE STREET, HURSTVILLE - REQUEST FOR CHANGED PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/01121

RESOLVED THAT Council install approximately 16 metres of “Fifteen Minute Parking” in Woodville Street in front of MacMahon Plaza.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.14 - 03 - TEMPORARY CLOSURE OF FOREST ROAD, HURSTVILLE - TO FACILITATE THE CHINESE NEW YEAR FESTIVAL
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00781

RESOLVED THAT Council approve the use of Forest Road between MacMahon Street and The Palm Court Carpark for the Chinese New Year Festival, between the hours of 6.00am and 6.00pm on Saturday, 17 January 2004.

FURTHER THAT Council note the Bus Companies and St George Taxi Co-op will be notified of the closure.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.15 - 03 - CARLTON PARADE, DURHAM STREET AND BOTANY STREET, CARLTON - SPEEDING ISSUES
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00707

RESOLVED THAT Council officers provide traffic and volume counts for Carlton Parade, Durham Street and Botany Street with a report to a future Traffic Advisory Committee Meeting.

FURTHER THAT Council write to the Hurstville Traffic Police and request they provide information on infringement notices being issued in Carlton Parade, Durham Street and Botany Street.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.16 - 03 - ROAD SAFETY OFFICER'S ACTIVITY REPORT FOR AUGUST 2003
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538

RESOLVED THAT the Road Safety Officer’s Activity Report be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD153.17 - 03 - NEXT HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538

RESOLVED THAT Council note the next Hurstville Traffic Advisory Committee meeting will be held on Thursday, 2 October 2003 at 10.00am .

(Moved Clr M Frawley /Seconded Clr S McMahon)

Item No: SD153.18 - 03 - FOREST ROAD, MORTDALE - TRAFFIC CONDITIONS AT THE INTERSECTION WITH MORTS ROAD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00783

RESOLVED THAT Council officers investigate and report back to a future Traffic Advisory Committee meeting.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD154 - 03 - QUESTIONS WITHOUT NOTICE - Q51-03 BY COUNCILLOR J MORRIS RE: SIGHT LINES ASSOCIATED WITH ERECTION OF FENCE
(Report by Manager - Technical Services, Mr L O'Connor) T/00538

RESOLVED THAT the information be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD155 - 03 - MARINE DRIVE, OATLEY - REQUEST FOR NAMING OF ROAD RESERVE
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00079

RESOLVED THAT the bushland road reserve adjacent to number 35 Marine Drive, Oatley remain unnamed.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD156 - 03 - REQUEST TO DISPLAY ADVERTISING BANNER FOR MORTDALE RSL SUB-BRANCH'S ANNUAL CAROLS-BY-CANDLELIGHT
(Report by Engineers Administrative Assistant, Mrs A Horne) R/00336

RESOLVED THAT approval be granted to Mortdale RSL Sub-Branch to display their advertising banner at Mortdale Shopping Centre over Morts Road, Mortdale near the Fire Station from Friday, 5 December 2003 to Monday, 15 December 2003.

FURTHER THAT Mortdale RSL Sub-Branch take full responsibility for the displaying and removal of the banner.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD157 - 03 - MORTDALE RSL SUB-BRANCH REQUEST TO HOLD CAROLS BY CANDLELIGHT AT MORTDALE MEMORIAL PARK
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290

RESOLVED THAT permission be granted to Mortdale R.S.L. Sub-Branch to hold their annual Carols By Candlelight at Mortdale Memorial Park on Saturday, 13 December 2003.

THAT the standard booking fee of $200.50 be waived.

FURTHER THAT a refundable cleaning deposit of $200.00 be imposed to ensure the park is left clean and tidy.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD158 - 03 - UPGRADING OF FACILITIES AT EVATT PARK
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00028

RESOLVED THAT the usually applicable Damage Deposit and related inspection fee associated with the Construction Certificate Application be waived.

FURTHER THAT the financial contribution of $49,000 towards the project, be funded from Section 94 - Open Space Contributions of the 2004/2005 Budget.

(Moved Clr J Morris /Seconded Clr M Frawley)


Item No: SD159 - 03 - PROPOSED AMENDMENT TO THE ROADS ACT 1993
(Report by Manager - Technical Services, Mr L O'Connor) R/00577

RESOLVED THAT the matter be received and noted.

(Moved Clr J Morris /Seconded Clr S McMahon)


Item No: SD160 - 03 - HURSTVILLE CROQUET CLUB - REQUEST FOR ASSISTANCE
(Report by Manager - Parks & Recreation, Mr A Sharp) R/00539

RESOLVED THAT Council assist the Hurstville Croquet Club with the maintenance of their lawns as requested, during November 2003.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD161 - 03 - RTA GRANT APPLICATION
(Report by Road Safety Officer, Mr B Foster) R/00583

RESOLVED THAT Council accepts the above Grants.

FURTHER THAT the General Manager be authorised to sign any necessary documentation associated with these Grants.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD162 - 03 - ROAD SAFETY PROJECT
(Report by Road Safety Officer, Mr B Foster) R/00606

RESOLVED THAT
the information be received and noted.

FURTHER THAT the Road Safety Officer be congratulated on his efforts in Hurstville City Council being placed on a "Short List" for the 2003 Road Safety Awards.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD163 - 03 - CLOSED CIRCUIT TELEVISION IN HURSTVILLE MEMORIAL SQUARE
(Report by Manager - Technical Services, Mr L O'Connor) C/00167

RESOLVED THAT Council approve the allocation of $8,600 plus GST from Working Funds for the Feasibility Study of Closed Circuit Television in Hurstville Memorial Square.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD164 - 03 - STREET LIGHTING UPGRADE - HODGE STREET, HURSTVILLE
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $284.20 to improve the level of lighting in Hodge Street, Hurstville.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD165 - 03 - STREET LIGHTING UPGRADE - 24 OATLEY PARK ROAD TO OATLEY PARK AVENUE
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT
Council accept the Design Fee of $242.00 and the Enerserve Dismantle Charge of $737.00, plus the annual charge for the new lighting scheme of $213.15 for three (3) 2'20W TF lanterns and $406.60 for five (5) 80W MBF lanterns.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD166 - 03 - STREET LIGHTING UPGRADE - 30 CLARENDON ROAD, RIVERWOOD
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT Council accept the annual charge for the new lighting scheme of $81.32 to improve the level of lighting in 30 Clarendon Road, Riverwood.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD167 - 03 - STREET LIGHTING UPGRADE - KERRIE CRESCENT, PEAKHURST
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD168 - 03 - STREET LIGHTING UPGRADE - VICINITY OF NO. 41 GEORGE STREET, PENSHURST
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT
Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05 to improve the level of lighting in George Street, Penshurst.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD169 - 03 - STREET LIGHTING UPGRADE - OUTSIDE NO. 25 GARDINIA STREET, NARWEE (CNR CENTRAL ROAD)
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the proposed lighting scheme of $71.05 to improve the level of lighting in Gardinia Street, Narwee (Cnr Central Road).

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD170 - 03 - STREET LIGHTING UPGRADE - MOROTAI AVENUE, RIVERWOOD
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT Council accept the Design Fee of $330.00 and Enereserve Dismantling Charge of $438.83 plus the annual charge for the proposed lighting scheme of $112.13 to improve the level of lighting in Morotai Avenue, Riverwood.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD171 - 03 - REQUEST FOR COUNCIL SUPPORT FROM PENSHURST WEST PUBLIC SCHOOL IN ESTABLISHING A CHILD CARE FACILITY
(Report by Children's Services Co-ordinator, Mrs H Hodsdon)

RESOLVED THAT
the information be received and noted.

THAT Council write to the Federal Minister for Family & Community Services, Minister for Children & Youth Affairs and local Members of Parliament highlighting the level of unmet demand for out of school hours care (OSHC) CCB places in Hurstville and recommend that additional CCB OSHC places be made available to the Hurstville local government area to support the establishment of additional OSHC services/places to meet existing demand, including places for children attending the Penshurst West Public School.

FURTHER, THAT Council congratulate the Council Officers involved with this matter.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD172 - 03 - FINAL REPORT ON REVIEW OF BROADBAND FUNDING & FAMILY DAY CARE
(Report by Manager - Library & Community Services & Children's Services Coordinator, Ms H Hodsdon)

RESOLVED THAT the report be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD173 - 03 - HURSTVILLE MEALS ON WHEELS UPDATE
(Report by Community Worker - Aged and Disability Services, Ms V Field)

RESOLVED THAT the report be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD174 - 03 - MINUTES OF THE COMMUNITY SAFETY COMMITTEE MEETING HELD ON 26 AUGUST, 2003
(Report by Acting Manager - Community Services, Mr D Linden) C/00180

RESOLVED THAT the minutes be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD175 - 03 - CASS - COMMUNITY SETTLEMENT SERVICES SCHEME WORKER FUNDING
(Report by Acting Manager, Community Services - Mr D Linden)

RESOLVED THAT the increase in the level of service to be provided and the utilisation of Council facilities by CASS to provide settlement services to newly arrived Chinese speaking migrants in Hurstville be noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD176 - 03 - MILES FRANKLIN MURAL PROJECT UPDATE
(Report by Cultural Development Officer, Ms C Stevens) P/00477

RESOLVED THAT
the report be received and noted.

FURTHER, THAT Council approve the mural design for the Miles Franklin Project that was displayed at the Council Meeting.

(Moved Clr S McMahon /Seconded Clr B Giegerl)


Item No: SD177 - 03 - SERVICE DELIVERY - ENVIRONMENTAL SERVICES GROUP APPOINTMENT OF ADDITIONAL STAFF
(Report by Manager - Environmental Services, Mr G Dickens) 03/00437

RESOLVED THAT an additional Parking Officer be appointed to Council’s Law Enforcement Group.

THAT the current position of Casual Administrative Assistant be reclassified as permanent full time, and be advertised and filled accordingly.

FURTHER, THAT the funding of both positions be sourced from the Revenue Account of Program Budget 8.010a.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD178 - 03 - WASTE STATISTICS 2002/03
(Report by Manager - Environmental Services, Mr G Dickens & Waste Education Officer, Mrs J Haining) W/00059

RESOLVED THAT the information be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)

Item No: SD179 - 03 - HURSTVILLE CITY COUNCIL ILLEGAL DUMPING TASK FORCE MINUTES
(Report by Manager - Environmental Services, Mr G Dickens) W/00059

RESOLVED THAT the information be received and noted.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Item No: SD180A - 03 - REQUEST TO HOLD 'MEET THE LOCAL MEMBER' GATHERING AT MORTDALE MEMORIAL PARK ON SATURDAY, 18 OCTOBER 2003
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290

RESOLVED THAT
the request to hold "Meet the Local Member" Gathering at Mortdale Memorial Park on Saturday, 18th October, 2003 be granted with a refundable cleaning deposit of $200.00 being imposed.

(Moved Clr J Morris /Seconded Clr S McMahon)



POLICY, PLANNING, ENVIRONMENT AND MASTER PLAN IMPLEMENTATION

Item No: PPE048 - 03 - DRAFT AMENDMENTS TO DEVELOPMENT CONTROL PLAN NO. 23 - ADVERTISING AND SIGNAGE
(Report by Strategic Planner, Ms N Brown) T/01455

RESOLVED THAT Council resolve, pursuant to Section 72 of the Environmental Planning and Assessment Act 1979 , and in accordance with Clause 20 of the Environmental Planning and Assessment Regulation 2000 , to amend Development Control Plan No. 23 - Advertising and Signage with amendments as exhibited.

FURTHER THAT Council give public notice of this decision in the local paper within 28 days of this decision in accordance with Clause 20(2) of the Environmental Planning and Assessment Regulation 2000 .

(Moved Clr M Frawley /Seconded Clr P Sansom)


Item No: PPE049 - 03 - DRAFT DEVELOPMENT CONTROL PLAN NO. 14 – EXEMPT AND COMPLYING DEVELOPMENT
(Report by Strategic Planner, Ms N Brown) T/01388

RESOLVED THAT Council resolve pursuant to Section 72 of the Environmental Planning and Assessment Act 1979 , to amend Development Control Plan No. 14 – Exempt and Complying Development, as detailed in this report, in accordance with Clauses 16 and 17 of the Environmental Planning and Assessment Regulation 2000 .

THAT Council publicly exhibit the draft Development Control Plan in accordance with Clause 18 of the Environmental Planning and Assessment Regulation 2000 .

THAT during exhibition Council look at whether the 2.4m maximum height is acceptable for garden sheds.

THAT an amendment be made to the landscaping works to state that this does not apply to flats and multiple dwellings, and that this wording be consistent in the Draft Development Control Plan.

FURTHER, THAT a Policy be developed for satellite dishes.

(Moved Clr M Frawley /Seconded Clr P Sansom)



QUESTIONS WITHOUT NOTICE

Referred to Director - Service Delivery

Q. 53-03 By Councillor S Nasser
Re: Request for Indoor Soccer at the Aquatic Leisure Centre

Councillor S Nasser advised that he had received correspondence from Futsal Australia enquiring about the possibility of holding Indoor Soccer competitions at the Aquatic Leisure Centre. Councillor Nasser forwarded the correspondence to the Director - Service Delivery and requested that a response be forwarded by Council in this matter.


Referred to Director - Service Delivery

Q. 54-03 By Councillor B Giegerl
Re: Hampden Lane, Beverly Hills

Councillor B Giegerl requested that a report be submitted to the next Traffic Committee in relation to having Hampden Lane, Beverly Hills as a shared zoned for traffic and pedestrians outlining such issues as;-

* Increased Lighting
* Possible Safer Pedestrian Routes
* Exploring a 40 km/h zone

Councillor B Giegerl also commented that she had been informed that the "un-named" lane is in fact supposed to be Victoria Lane and requested that this be signposted to reflect that.


Referred to Director - Service Delivery

Q. 55-03 By Councillor S McMahon
1. Re: Mortdale Shopping Centre

Councillor S McMahon advised that Council recently changed a raised threshhold into a pedestrian crossing in the Mortdale Shopping Centre which has been much appreciated by residents. A further request has now been received asking for increased signage just before the crossing (from the Forest Road side) as a number of drivers are still not aware that it has changed.

It was also requested that the matter of possible increased signage be referred to the next Traffic Committee meeting.


Referred to Director - Service Delivery

Q. 56-03 By Councillor S McMahon
2. Re: Olds Park

Councillor S McMahon also advised that some conflict is arising at Olds Park between skateboarders and young kids who are playing on the Skateboard Ramps at the same time which is becoming quite dangerous. He requested that it be further investigated and referred to a future workshop.


Referred to Director - Service Delivery

Q. 57-03 By Councillor P Sansom
1. Re: Riverwood Park - Lighting

Councillor P Sansom thanked Council for the improved lighting in Riverwood Park, however he requested that the direction of the lights be adjusted to ensure that there is a proper spread of the lighting at this location.

Referred to Director - Service Delivery

Q. 58-03 By Councillor P Sansom
2. Re: Pre-Recorded Music from Westfield Shopping Centre

Councillor P Sansom also advised that the pre-recorded music from Westfield Shopping Centre between 7.00pm-9.30pm is too loud and must be heard by local residents living in nearby apartments along The Avenue and requested that the sound level of the music continue to be monitored.


Referred to Director - Policy, Planning & Environment

Q. 59-03 By Councillor C Lee
Re: Narwee School

Councillor C Lee requested an update on the Narwee School development site.

The Director - Policy, Planning & Environment advised that a Development Application had not been lodged, nor had any further advice been received.


NOTICES OF MOTION

There were no Notices of Motion.


MATTERS REFERRED TO COMMITTEE OF THE WHOLE

Minute No 401

RESOLVED THAT Council now resolve itself into a Committee of the Whole and in accordance with Section 10A of the Local Government Act, 1993, Council Staff (other than members of the Executive and the Minute Secretary) and members of the Press and the public be excluded from the Council Chamber during consideration of the following items referred to Committee of the Whole

FURTHER, THAT in accordance with the relevant provisions of the Act, the reports, correspondence and other relevant documentation associated with these matters be withheld from the Press and the public.

(Moved Clr P Sansom /Seconded Clr J Morris)

As required under the provisions of Council's Code of Meeting Practice, before putting the above motion to the meeting, the Mayor requested those members of the public present to indicate whether they wished to make representations to the meeting, before it was closed to the public, as to whether that part of the meeting dealing with any or all of the above matters should or should not be closed. As no representations were received from members of the public the Mayor declared the motion CARRIED.

Committee of the Whole commenced at 8.20pm.


Minute No 402
Item No: COW097 - 03 - PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYER REPORT AS AT 31 AUGUST, 2003
(Report By Manager - Rates, Mr W Wood)

RESOLVED THAT the report be received and noted.

(Moved Clr S McMahon / Seconded Clr S Nasser)


Minute No 403
Item No: COW098 - 03 - PROPERTY MATTER - KINGSGROVE
(Report By Manager Strategic Planning, Mr M Jericho) 008552

RESOLVED THAT Council’s policy position on the future use of the site be one where residential uses are supported in-principle.

THAT Council indicate its preference for residential zoning of the site, with a height restriction of two storeys.

FURTHER, THAT the heritage significance of the site be reviewed and these matters considered in any future redevelopment of the site.

(Moved Clr J Morris /Seconded Clr S Nasser)


Minute No 404
Item No: COW099 - 03 - PROPERTY MATTER - OWNERS CONSENT FOR DEVELOPMENT OF COUNCIL PROPERTY
(Report By Commercial Manager, Mr C Lawlor) 03/00692

RESOLVED THAT Council grant Land Owner’s Consent for the lodgement of a Development Application for the revised proposal provided it is a maximum of four (4) storeys in height and provides increased public parking.

FURTHER THAT Council Officers renegotiate the returns from the developer.

(Moved Clr J Morris /Seconded Clr S McMahon)


Minute No 405
Item No: COW100 - 03 - PROPERTY MATTER - ROBERTS AVENUE, PEAKHURST
(Report By Commercial Manager - Mr C Lawlor) R/00542

RESOLVED THAT Council, as land owner, approve that negotiations be commenced for the site redevelopment based on the lease period proposed.

(Moved Clr P Sansom /Seconded Clr J Morris)


Minute No 406
Item No: COW101 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY FOR YOUTH CENTRE
(Report By Commercial Manager, Mr C Lawlor) 000376

RESOLVED THAT in the event that the property is considered by the General Manager to be suitable for purchase, following the completion of investigations, that the General Manager be authorised to make an offer based on the valuation obtained (adjusted for factors outlined in the report) and negotiate the purchase of the property identified in this report on terms and conditions to the satisfaction of Council’s legal advisors.

(Moved Clr S McMahon /Seconded Clr P Sansom)

It being noted that Councillor B Giegerl left and returned to the Chamber during discussion on this item.

Minute No 407
Item No: COW102 - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report By Commercial Manager, Mr C Lawlor) 03/01037

RESOLVED THAT the report be received and noted

THAT Council approve the initiation of an EOI process for 31 Dora St.

FURTHER, THAT a valuation file be kept for all property matters within the Hurstville CBD which are available for viewing by Councillors.

(Moved Clr C Lee /Seconded Clr S McMahon)

It being noted that Councillors P Sansom and S Chan left and returned to the Chamber during discussion on this item.

It being noted that Councillor S Nasser departed the Meeting at this juncture. (10.12pm)

Minute No 408
Item No: COW103 - 03 - COMMERCIALISATION OF INTELLECTUAL PROPERTY
(Report By Director - Administration, Mr D Rosenbaum)

RESOLVED THAT the report be received and noted.

FURTHER, THAT the relevant Council Officers be congratulated for their outstanding efforts in relation to this matter and specifically that Council's Business Analyst, Mr Mark Redal be congratulated on his programming efforts in relation to the software application to date.

(Moved Clr J Morris /Seconded Clr C Wong)


COUNCILLOR MATTER - C LEE

The following matter is referred for consideration in Committee of the Whole under the provisions of Section 10A(2)(a) of the Local Government Act, 1993, as they relate to personnel matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and therefore not in the public interest.

Councillor Matter Leave of Absence

Minute No 409
RESOLVED THAT Leave of Absence from Council be granted to Councillor C Lee for the dates specified at the meeting.

(Moved Clr J Morris/Seconded Clr S McMahon)



Minute No 410
RESOLVED THAT the Committee of the Whole revert to Open Council.

Moved Clr P Sansom /Seconded Clr J Morris)


OPEN COUNCIL

Minute No 411
RESOLVED THAT the Report of the Committee of the Whole as detailed be received and that the recommendations be adopted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


It being noted in Open Council that Item No: COW101 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY FOR YOUTH CENTRE was carried unanimously.


THE MEETING CLOSED AT 10.20 P.M.

CONFIRMED THIS TWENTY-SECOND DAY OF OCTOBER
TWO THOUSAND AND THREE


_______________________________________________
CHAIRPERSON



COUNCIL RESOLUTION
RESOLVED THAT the Minutes of the Council Meeting held on Wednesday 24th September, 2003 be adopted.

(Moved Clr P Sansom /Seconded Clr S McMahon)



Meeting Date: 22/10/2003

CCL173 - 03FESTIVAL AND EVENTS CONFERENCE

REPORT AUTHOR/S

Events & Protocol Officer, Ms S Atkinson

FILE REFERENCE

C/00034

REASON FOR REPORT

To introduce the Swimmers who represented Hurstville City at International Sister City Swimming Carnival 2003

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Council is invited to receive and present Certificates of Appreciation to the four swimmers who travelled to our Sister City in Shiroishi Japan to represent Hurstville City at the Annual International Sister City Swimming Carnival in September 2003.

RECOMMENDATION
THAT Council congratulate and issue Certificates of Appreciation to Ms Jessica Cerni & Ms Emily Wong from Danebank and Mr Kurt Forrester and Mr Steven Su from Sydney Technical High School for their representation of Hurstville at the International Sister City Swimming Carnival held in Shiroishi Japan in September 2003.

REPORT DETAIL
As Councillors will be aware there is an Annual International Sister City Swimming Carnival held in Shiroishi to which an invitation is extended to Hurstville to send four representatives. This year with the assistance of NSW Swimming Ms Jessic Cerni & Ms Emily Wong from Danebank and Mr Kurt Forrester and Mr Steven Su from Sydney Technical High School were selected by virtue of the times they had officially provided through NSW Swimming and that they either resided or attended school in the Hurstville City Local Government Area. The chaperone of the group was Manager – Customer Relations, Mr Paul Spyve.

During the Carnival these representatives acquitted themselves extremely well both in the pool and as representatives of the youth and sports people of Hurstville as follows:

Jessica Cerni 2nd 100m Breastroke
2nd 100m Butterfly
Emily Wong 1st 100m Breastroke
1st 100m Butterfly
Kurt Forrester 3rd 100m Freestyle
1st 100m Breastroke
Steven Su 2nd 100m Breastroke
2nd 100m Backstroke
Hurstville Team 1st 200m Girls Relay
1st 200m Boys Relay

The Certificates of Appreciation will be presented to the students in privilege time.

APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT Council congratulate and issue Certificates of Appreciation to Ms Jessica Cerni & Ms Emily Wong from Danebank and Mr Kurt Forrester and Mr Steven Su from Sydney Technical High School for their representation of Hurstville at the International Sister City Swimming Carnival held in Shiroishi Japan in September 2003.

(Moved Clr J Morris /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

CCL174 - 03HURSTVILLE PRESBYTERIAN CHURCH - NON RATEABLE LAND CLASSIFICATION

REPORT AUTHOR/S

Manager Rates - Mr W Wood

FILE REFERENCE

N/A

REASON FOR REPORT

Reclassification of land for rating purposes.

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Reduction of rate income.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The Hurstville Presbyterian Church has applied for rate exemption under Section 555 (e) (iii) of the Local Government Act, on their property located at 9 MacMahon Street Hurstville. -

RECOMMENDATION
That Council grant rate exemption under Section 555 (e) (iii) of the Local Government Act to the Hurstville Presbyterian Church in respect of their property located at 9 MacMahon Street Hurstville from 1 July 2003.

REPORT DETAIL

The property is used for the following purposes:

· A fortnightly bible study group for ladies
· Regular meetings of the Presbyterian Women’s Association which usually has a Christian speaker
· A series of meetings to train members under age 30 in Christian missions
· Choir practice for an Indonesian Church

Section 555 (e) (iii) of the Local Government Act provides that land is exempt from all rates “that (e) belongs to a religious body and is occupied and used in connection with:
(iii) a building used or occupied for the purpose of religious teaching or training”.

It is considered that ownership and usage of the site is in accordance with the Act, the land should be classified as non-rateable land from 1 July 2003.


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT Council grant rate exemption under Section 555 (e) (iii) of the Local Government Act to the Hurstville Presbyterian Church in respect of their property located at 9 MacMahon Street Hurstville from 1 July 2003.

(Moved Clr P Sansom /Seconded Clr M Lynch)


Meeting Date: 22/10/2003

CCL175 - 03TRANSPORT OF NUCLEAR WASTE

REPORT AUTHOR/S

Student Strategic Planner, Ms R Osman

FILE REFERENCE

E/00053

REASON FOR REPORT

There is a need to develop a position on nuclear waste transport through the City of Hurstville

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

Yes as per recommendations

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Recent correspondence from the Local Government Association of NSW encourages Councils to provide feedback to the State and Commonwealth governments regarding their views on the transport of nuclear waste through their local government area.

This report outlines the position taken by the Local Government Association of NSW on this matter, and puts forward a policy position for Council to consider. Both the State and Commonwealth governments will then be advised of Council’s position.

RECOMMENDATION
THAT Council consider adopting the policy position put forward by the Local Government Association of NSW that it is opposed to the transport of nuclear waste across land in the Hurstville local government area unless the Commonwealth Government can provide absolute assurances that sufficient incident response capacity exists to totally remove any risk to the community.

FURTHER THAT Council's resolution be forwarded to the State and Federal Governments in writing



REPORT DETAIL

The Local Government Association of NSW has provided Council with its position on the Commonwealth Government’s proposal to transport nuclear waste across NSW to a repository in Woomera, South Australia.

The Local Government Association of NSW is opposed to the transport of nuclear waste across Council land unless the Commonwealth Government can provide absolute assurances that sufficient incident response capacity exists to totally remove any risk to the community.

The Local Government Association of NSW also strongly supports the right of councils to declare themselves ‘nuclear free zones’.

In short, the Local Government Association of NSW has the following main concerns regarding the transportation of nuclear waste across NSW:

1. It is not satisfied that full consideration has been given to the establishment of appropriate handling and transport facilities including management of radioactive waste for transport on NSW roads to and from repositories and at point of entry for overseas sourced waste, where shipping delivers radioactive waste.

2. There is a lack of certainty regarding quantities and frequencies and radioactivity of waste being transported, and therefore uncertainty regarding potential human and environmental exposure.

3. There is a lack of information regarding risk management / incident response and the numerous potential impacts of an incident.

4. There is a lack of transport security considerations including theft / sabotage and use for terrorism incidents.

5. There is no clear provision of direct indemnity for damage / contamination of private and public property along the transport route.

6. The Commonwealth Government needs to put in place increased emergency response capability to deal with Commonwealth sourced radioactive waste.

The Local Government Association of NSW acknowledges the beneficial medical effects of the use of medical isotopes but believes that this should not be used as a justification for inefficient isotope production technologies and associated radioactive waste generation. Alternative technologies would minimise further production of nuclear waste.

CONCLUSION
The LGA has requested Councils consider adopting a position on the transport of nuclear waste:

The transport of nuclear waste has potential health, environmental, social and economic implications for those communities involved, however the risk potential cannot be quantified.

The fundamental issue is the right of communities, and Council, to have an absolute assurance that there will be no social, economic or environmental impacts arising from the transport of nuclear waste across their local area. Since the Commonwealth Government cannot yet provide an absolute assurance that sufficient incident response capacity exists to totally remove any risk to the community, it is recommended that Council oppose the transport of nuclear waste across Council land until such an assurance from the Commonwealth Government is given.



APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT Council support the policy position put forward by the Local Government Association of NSW that it is opposed to the transport of nuclear waste across land in the Hurstville local government area unless the Commonwealth Government can provide absolute assurances that sufficient incident response capacity exists to totally remove any risk to the community.

FURTHER, THAT Council's resolution be forwarded to the State and Federal Governments in writing.

(Moved Clr J Morris /Seconded Clr P Sansom)


Meeting Date: 22/10/2003

CCL176 - 03DRAFT DEVELOPMENT CONTROL PLAN FOR AMCOR SITE -
95 FOREST ROAD, HURSTVILLE

REPORT AUTHOR/S

Manager Strategic Planning, Mr M Jericho

FILE REFERENCE

03/01218

REASON FOR REPORT

To recommend the preparation and exhibition of draft amendments to DCP 4 which will provide site specific controls for the Amcor site, located at the edge of the Hurstville City Centre

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes. DCP 4 has an indicative FSR and design principles for the site, but these controls should be updated to reflect Council’s current position

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Council Report - 7.01A (10 April 2002)
Policy Report - 07.05 (4 December 2002)


EXECUTIVE SUMMARY
Council will be aware of the imminent closure of light industrial operations on the Amcor site, 95 Forest Road, Hurstville. The site was sold in 2001 and Amcor are required to vacate the site by June 2004.

In response to this, a draft amendment to Development Control Plan No. 4 – Hurstville Town Centre (DCP 4) for the Amcor site has been prepared with the NSW Government Architect and reflects recent consultation with Councillors. It is the recommendation of this report to publicly exhibit the draft amendment.

RECOMMENDATION
THAT Council resolve pursuant to section 72 of the Environmental Planning and Assessment Act 1979, to support the preparation of a draft amendment to Development Control Plan No. 4 – Hurstville Town Centre (Volume 2) as it applies to Site 26B, 95 Forest Road, Hurstville (the Amcor site), in accordance with clauses 16 and 17 of the Environmental Planning and Assessment Regulation 2000.

THAT, Council publicly exhibit the draft development control plan in accordance with clause 18 of the Environmental Planning and Assessment Regulation 2000.

FURTHER THAT, property owners, residents, relevant authorities and community organisations be notified of Council’s decision.

REPORT DETAIL

BACKGROUND

In 2002, Council was advised that Amcor Aerosols had placed their Hurstville site on the market and that they intended to relocate their operations over the next 2-3 years. At its meeting of 10 April 2002, Council resolved:

THAT Council develop a site specific DCP in respect of the property and that such action be incorporated within an overall review of the Hurstville DCP, with such review to commence as soon as possible.

Subsequently, the site was sold to a consortium known as Summit Australia Group, who have engaged Kann Finch as architects for the redevelopment. Discussions with the architect have indicated primarily residential uses for the site, complemented by retail and commercial uses.

The Amcor site is zoned 3(b) City Centre Business under the Hurstville Local Environmental Plan 1994 (LEP) which allows retail, commercial, residential and community uses. The site does not need to be rezoned to permit redevelopment.

At 2.8ha the site is one of the largest in the Hurstville CBD, and its redevelopment has the potential to significantly impact on the centre’s existing and future activities and provide an important gateway to the commercial centre. The type or mix of uses must complement Hurstville’s role as a regional centre and the design and building quality must reflect the highest standards.

WHY ARE AMENDMENTS TO DCP 4 NEEDED?

Specific controls for the Amcor site were not included in DCP 4 as Amcor had always indicated to Council that light industrial operations would remain on the site. If redevelopment was to occur, suitable controls would be prepared depending on the proposed use.

The Amcor site is identified as Block 27B in DCP 4 which states the following:

Site 27B

This is the former Containers Packaging site and is now occupied by Amcor Aerosols. It is currently used as an industrial site.

Existing Condition

The large Amcor Aerosols site (former Containers Packaging) is a long term owner and is likely to remain where they are.

Design Principles for Future Development

· Form a building that aligns to Forest Road and Hill Street
· Accentuate corners with architectural elements such as small windows, balconies or sun shading
· Provide retail shops on ground level including an awning
· Provide for building designs that allows as far as possible, for the dispersion of breezes that originate from the east and southeast

The specific development controls state that the height and floor space ratio are to be negotiated with Council depending on use. An indicative figure of 4 storeys and an FSR of 1:1 was provided.

Site specific controls and a building envelope are therefore needed to control future development on the site. This relates to FSR, height and more importantly, the location of future building’s on the site and associated setbacks and landscaped area/deep soil areas.

If such controls are not adopted then any assessment of a development application would be the subject of a merit assessment and Council’s desires would be more difficult to qualify and justify.

MATTERS COVERED BY THE DRAFT AMENDMENTS TO DCP 4

The draft amendment to DCP 4 provides site specific controls for the Amcor site (Block 27B). This includes:

· A description of existing conditions
· An analysis of topography, views and vistas, access and circulation, building heights and uses
· Principles for future development
· Specific matters needing consideration which includes objectives and the rationale for the control

These issues have been the subject of a nimber of discussions with the Councillors, and as a result a draft DCP amendment has been prepared with a specific building envelope, floor space ratio and maximum building height. The maximum FSR across the site has been set at 1.5:1, with this calculation excluding internal roads on the site (which are required to access basement parking).

A copy of the draft DCP has been circulated separately to Councillors prior to tonight’s meeting.

CONCLUSION

The draft amendment to DCP 4 for the Amcor site detailed in this report is considered to reflect the site’s position at the edge of the Hurstville city centre, surrounding development and the desire of the Council.


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT the matter be deferred to the next Meeting of Council.

(Moved Clr P Sansom /Seconded Clr M Frawley)


Meeting Date: 22/10/2003

CCL178 - 03OATLEY RESIDENTS' SURVEY - LOCAL GOVERNMENT STRUCTURAL REFORM

REPORT AUTHOR/S

Manager - Customer Relations, Mr P Spyve

FILE REFERENCE

03/00483

REASON FOR REPORT

Update Council on the outcomes of the Oatley Residents' Survey undertaken on 3rd October, 2003

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

This report is the direct result of a Council resolution at its meeting on 24th September, 2003


EXECUTIVE SUMMARY
Council resolved at its meeting on 23rd September that residents in the Oatley (West) area be surveyed to ascertain their views on a possible change to come under the administration of the Kogarah Municipal Council. A letter and attached survey were circulated to all the residences within Hurstville’s part of Oatley on Friday, 3rd October. The attached report details the results of the survey that shows overwhelming support to remain within Hurstville.

RECOMMENDATION
That Council receive and note the Survey Results Report and agree to inform the residents of Oatley (West) the results of the survey and to outline what actions Council will be taking to further the issues raised by the residents in their replies.

REPORT DETAIL
In early July the Minister for Local Government wrote to every council in the state requesting that they commence discussions with their neighbours on the issue of structural reform. He gave councils until August 31st to get back to him with proposals. The three St George Councils of Hurstville, Kogarah and Rockdale discussed this government request at their council meetings during July and Hurstville City Council forwarded correspondence to Kogarah and Rockdale inviting them to commence discussion on the future of the region.

All the councils in some degree, agreed to take a similar course with regard to a level of consultation. However a lack of agreement on how to move forward meant that the best option for Hurstville City Council to pursue was for minor boundary adjustments in the areas of the Hurstville CBD, Kingsgrove and along the M5.

Council hosted a joint workshop with Kogarah and Rockdale Councillors on Tuesday, 23rd September to discuss the issue of structural reform within the St George region. Discussion at this forum covered issues ranging from an outline of previous joint forums for the St George region, to amalgamation and possible boundary adjustments as well as an assessment of future opportunities for better coordination and delivery of services.

It was at this meeting that Kogarah Council signalled that it too would also seek a minor boundary adjustment in the Oatley area. They noted there is a part of Oatley which is currently administered by Hurstville Council which can only be accessed via Kogarah and that perhaps this area should be ceded to their control.

At Council’s meeting on September 24th it was resolved:

On October 1st, without prior consultation with Hurstville City Council, Kogarah Council delivered a letter with an attached survey to all the residents within Hurstville’s part of Oatley seeking their views on coming under their administration. In fulfilling its resolution, Hurstville City Council also wrote to all the Oatley (West) residents with an attached survey in seeking their views on whether they wish to be administered by Kogarah.

A total of 340 letters with attached surveys were delivered to this part of Oatley on Friday, October 3rd. Council’s letter addressed the claims made in Kogarah’s correspondence and sought residents' views on their future as well as asking them to rate Council’s performance and to raise any issues of concern.

Council received a response rate of 27.6% to the survey. 82% of the respondents have given resounding support to remaining within Hurstville with only 14% indicating this wish to change.

In response to the question to rate Council’s performance within the area, 73% of the respondents rated it as good to excellent with only 5% stating that we could be better and none of them stating that our performance was poor.

When asked to identify issues/activities that they would like to see Council become more actively involved, two issues stood out. These are:

1. The provision of footpaths
2. Stopping over-development within their suburb.

Council should report the results of the survey back to the community and provide them with an indication of what its intentions are in respect of the two main issues they raised.

APPENDIX
Oatley Residents Survey Report 141003.docOatley West 031003.docKogarah Council letter to Oatley residents.doc

COUNCIL RESOLUTION
RESOLVED THAT Council receive and note the Survey Results Report and agree to inform the residents of Oatley (West) the results of the survey and to outline what actions Council will be taking to further the issues raised by the residents in their replies.

FURTHER, THAT should Kogarah Council decide to put in the boundary changes, that Hurstville Council forward the Survey Results to the Minister for Local Government and the Boundary Commission in order for them to review the residents' views.
(Moved Clr J Morris /Seconded Clr P Sansom)


Meeting Date: 22/10/2003

CCL179 - 03PERSONAL AND FINANCIAL MATTER - DELINQUENT RATEPAYERS' REPORT AS AT 30 SEPTEMBER, 2003

REPORT AUTHOR/S

Manager - Rates, Mr W Wood

FILE REFERENCE

N/A

REASON FOR REPORT

Pursuant to the council’s adoption of the Delinquent Ratepayers Policy on the 10th April, 2002 the following report for the month ending 28th February, 2003 is submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

N/A

FINANCIAL IMPLICATIONS

Recovery of rating charges

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes, Policy created on the 10th April, 2002


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.FURTHER, THAT the matter be referred to Council for consideration in the Committee of the Whole.

REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to Council for consideration in the Committee of the Whole.

(Moved Clr J Morris /Seconded Clr P Sansom)


Meeting Date: 22/10/2003

CCL180 - 03BROTHEL REPORT

REPORT AUTHOR/S

Manager - Environmental Health and Building, Ms J Nicol

FILE REFERENCE

T/01222

REASON FOR REPORT

To advise Council of the progress with the illegal brothel investigation program.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Yes - see Committee of the Whole report

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr P Sansom)


Meeting Date: 22/10/2003

CCL181 - 03TENDER FOR MECHANICAL BROOM SWEEPERS

REPORT AUTHOR/S

Manager - Supply & Risk Management, Mr P Crutchley, Chief Financial Officer, Mr T Sjahry, Manager - Works, Mr P Dickson

FILE REFERENCE

03/00674

REASON FOR REPORT

Replacement of existing Council plant and acquisition of new plant.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Within budget

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.


FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr J Morris /Seconded Clr P Sansom)


Meeting Date: 22/10/2003

ADDENDUM
CCL182A - 03MIGRANT RESOURCE CENTRE REQUEST FOR ASSISTANCE WITH THEIR BUS

REPORT AUTHOR/S

Manager, Community Services - Mr D Linden

FILE REFERENCE

N/A

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Item SD196-03 of 15 October, 2003


EXECUTIVE SUMMARY
This report provides details of the additional information requested at the Service Delivery Committee meeting held on 15 October, 2003 in relation to the proposal by the St George Migrant ResourceCentre (MRC) for garaging and servicing of their community bus by Council.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL
At the meeting of the Service Delivery Committee on 15 October 2003 additional information was requested in relation to the request from the St George Migrant Resource Centre for Council to garage and service its community bus and the following details are provided:

· The MRC is awaiting advice from the State Government on its funding application to assist with the purchase of the bus. This advice is expected very soon. Even if the funding application is not successful the MRC will be looking at alternative arrangements to purchase the bus. The time frame for acquisition is anticipated to be during the first quarter of 2004.

· As mentioned in the report to the Service Delivery Committee the MRC will be responsible for providing full comprehensive insurance of the bus and this insurance cover will naturally extend to include the occasions when the bus is hired through Council.

· The use of the bus by the MRC will be between the hours of 9am and 4pm Monday – Friday. Alternate arrangements for access to the vehicle will be made if the bus is hired for after hours use by other groups through Council.

· The report to the Service Delivery Committee also mentioned that Council would have use of the bus during the 3-4 week period after Christmas/New Year and an additional period during the year to be negotiated with the MRC. This additional period is expected to be for approximately one week per quarter when the MRC’s aged and disability programs are in recess. These periods are determined early in the New Year when the MRC finalises its programs.

· Over the past four years Council’s bus has been hired for use during the month of January on a total of 10 occasions: No occasions in 2000; 4 occasions in 2001; 2 occasions in 2002 and 4 occasions in 2003. With January being a traditionally quite period there is not much demand for buses for community outings.

APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT Council agree to the partnership arrangement as outlined in the report.

THAT the current fees and charges applicable to Council's existing community bus apply to the use of the Migrant Resource Centre bus when hired through Council in accordance with the agreed arrangements.

FURTHER, THAT an amount of $3000 be allocated from Working Funds Surplus to cover the costs of servicing and maintaining the community bus.


(Moved Clr S McMahon /Seconded Clr J Morris)


Meeting Date: 22/10/2003

ADDENDUM
CCL183A - 03WARD COUNCILLOR'S REPORT - REQUEST TO REMOVE STREET TREE AT 12 SMITHS AVENUE, HURSTVILLE

REPORT AUTHOR/S

Manager - Parks & Recreation, Mr A Sharp

FILE REFERENCE

03/00521

REASON FOR REPORT

To consider Ward Councillor's Report

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Consider second request for street tree to be removed.

RECOMMENDATION
Adopt Ward Councillor's Recommendation

REPORT DETAIL
This matter refers to the Eucalyptus microcorys (Tallowwood) street tree on the nature strip at 12 Smiths Avenue, Hurstville.

On 25 August 2003, Council received a request from the resident at 12 Smiths Avenue, Hurstville, requesting removal of the tree. The tree appeared to be in a healthy and stable condition, not posing a danger or problem that would warrant removal and subsequently permission was denied for removal. The residents were informed that Council would lop overhanging branches, thin the canopy and remove deadwood from the tree.

Council has received a second request to remove the street tree and on inspection by four (4) Hurstville Ward Councillors the result of their assessment is as follows:

"That all four Hurstville Ward Councillors are in agreement to have the Council tree at the front of 12 Smiths Avenue, Hurstville, removed"..........Clr M Lynch, Clr V Badalati, Clr C Wong and Clr N Nasser.

APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT Council adopt the Ward Councillor's recommendation to remove the subject tree.

(Moved Clr J Morris /Seconded Clr P Sansom)


Meeting Date: 22/10/2003

CCL184A - 03PROPERTY MATTER - 1 BARRATT STREET - PROPOSED INTERIM USE

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

007213

REASON FOR REPORT

To advise Members on proposal for leasing of 1 Barratt St

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Potential financial return to Council and community benefits.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes
COW068-03 1 Barratt St Interim Use


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

CCL185A - 03PROPERTY MATTER - OWNER'S CONSENT FOR DA

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

000194

REASON FOR REPORT

To seek approval for “owner's consent” to the lodgement of a development application

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

CCL186A - 032002/2003 STATUTORY ACCOUNTS

REPORT AUTHOR/S

Director - Administration, Mr D Rosenbaum

FILE REFERENCE

F/00008

REASON FOR REPORT

For the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Council’s Statutory Accounts for the twelve (12) month period 1 July 2002 to 30 June 2003 have been prepared in accordance with the provisions of the Local Government Act, 1993.

The Accounts have now been completed and audited by our Auditors, Millington SBS. In order to officially adopt the accounts in accordance with the Local Government Act, 1993.

RECOMMENDATION
THAT Council authorise the Mayor, the Deputy Mayor, the General Manager and the responsible accounting officer to sign the 2002 / 2003 Statutory Accounts and the subsequent submission of the Accounts to the Auditors for their signature.

THAT Council resolve to consider formal adoption of the 2002 / 2003 Accounts in public at the November 2003 Council Meeting.

THAT Council delegate authority to the General Manager to place an advertisement in a local newspaper in accordance with Section 418(3) of the Local Government Act, 1993, notifying the public of the proposal to adopt the 2002 / 2003 accounts during the November 2003 Council Meeting.


REPORT DETAIL
Council’s Statutory Accounts for the twelve (12) month period 1 July 2002 to 30 June 2003 have been prepared in accordance with the provisions of the Local Government Act, 1993.

The Accounts have now been completed and audited by our Auditors, Millington SBS. In order to officially adopt the accounts in accordance with the Local Government Act, 1993, the following steps must be undertaken:-

(a) Council must resolve to authorise the mayor, one Councillor, the General Manager and the responsible Accounting Officer to sign the accounts;
(b) The Auditors must sign the accounts after (a) above is undertaken;
(c) Council must place at least one advertisement in a local newspaper providing a summary of the results and giving at least two weeks' notice of a Council meeting date where the accounts will be adopted;
(d) At an open meeting of Council the accounts must be formally adopted;
(e) The Accounts must be made available for inspection by the general public during the advertising period.


Review of the 2002/2003 Financial Results

The accounting approach adopted by AAS27 and the Code of Accounting Practice issued by the Department of Local Government has meant that the focus is now on three separate areas:-

(i) the level of recurrent revenues and expenditures that were committed by Council (“Operating Statement”);
(ii) the level of asset growth and asset/liability management undertaken by Council in each year (“Statement of Financial Position”); and
(iii) the cashflow available to meet the commitments of Council (“Cashflow Statement”)


(i) Operating Statement

The operating statement is designed to identify the total revenues received during the year and the expenses incurred. These are broken down into recurring revenues (eg rates income) and expenses (eg employee costs) and “one off” items such as capital grants or contributions received from developers towards open space (ie S94 Contributions).

A summary of the 2002 / 2003 operating result are as follows:


2002 / 2003
$’000
2001 / 2002
$’000
Operating Expenses 47,101 40,225
Operating Revenue 42,206 39,112
Operating Deficit (4,895) (1,114)
Capital Grants, Contributions 3,496 2,629
Net (Deficit)/Surplus from All Activities (1,399) 1,516


Council generated an accounting deficit of $(1.399)m from operations during the 2002/2003 year. Included in this figure is non-recurring income of $3.496m (2002 - $3.622m) which was received for expenditure on specific capital items (eg open space under S.94 contributions).

The accounting deficit of $(1.399)m reflects the impact of a number of isolated incidents that of their own, do not negatively impact on the long term financial viability of Council. However, some factors of the operating deficit must be addressed from a structural perspective in order for Council to maintain and enhance on service delivery to the community.

A more detailed analysis of the revenue base also showed that Council is in a relatively strong position with only 59% (2002 – 60%) of total income being derived from rates. This means that approximately 40% of the revenue base is obtained from other sources such as user charges and regular grants from Government to support community service activities.

Operating Revenues increased from an anticipated budget of $41.068m to $47.101m. The increase was mainly due to profit on sale of St George Budapest club and the bringing to account of s611 User Charges & Fees relating to the Optus/Telstra Cable tv dispute.

Operating expenses increased from the anticipated budget of $37.755m to $42.206m. The major expense variations related to:
· provision for doubtful debts of the ongoing cable tv dispute with Optus & Telstra thast has been offset against operating income and effectively neutralised in terms of Council’s net position;
· higher than anticipated salaries & wages expense associated with redundancies, performance appraisals and functional gradings of various positions across Council. These have also impacted on employee leave entitlements.

(ii) Statement of Financial Position

The Statement of Financial Position identifies Council’s assets and liabilities with the net effect being Council’s “equity”.

As at 30 June 2003, Council’s net equity is $283m, this largely represents the cash held by Council and the fixed assets utilised by Council to conduct its operations (including roads, parks and reserves owned or under its control).

Overall, Council’s financial position is regarded as sound. Its cash reserves, whilst shrinking are ample and its ability to meet its obligation as and when they fall due are also strong.

(iii) Cashflow Statement

The Cashflow Statement demonstrates how Council actually funded its activities during the year – both ongoing operations and capital expenditure.

During 2002 / 2003, Council generated net cash of $6.651m (2002 - $8.620m) after meeting its day-to-day operations. These funds were used to improve facilities in the community with Council spending $16.502m (2002 - $12.615m) on capital improvements. Consequently, the net decrease in cash holdings for the year, after taking into account proceeds received on disposal of assets and loan borrowings, was $1.973m (2002 - $1.457m).

Council has a very strong cash position, holding $36.077m as at 30 June 2003. However, please note that a significant amount of this is restricted for specific uses.

Of the $36.077m cash:-
· $10.785m is restricted by virtue of the Local Government Act, Section 94 Trust Funds, Town Improvement levies, Domestic Waste levies and specific government grants (2002 - $16.939m);
· $14.695m is restricted by previous Council resolutions to be spent on specific projects (2002 - $13.243m); and
· $10.597m is unrestricted (2002 - $7.868m)

Conclusion

Council’s financial performance, whilst under budget remains sound and in line with a range of Local Government Financial Indicators.

Council’s continual focus on sound financial management practices has been evidenced by the continual application of both state of the art technology and processes that will, overtime, add substantial value to Council’s operations.

However, Council must continue to focus heavily on addressing ongoing operating deficits as these, left unchecked, will leave a detrimental legacy for future Councils.

APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT Council authorise the Mayor, the Deputy Mayor, the General Manager and the responsible accounting officer to sign the 2002 / 2003 Statutory Accounts and the subsequent submission of the Accounts to the Auditors for their signature.

THAT Council resolve to consider formal adoption of the 2002 / 2003 Accounts in public at the November 2003 Council Meeting.

THAT Council delegate authority to the General Manager to place an advertisement in a local newspaper in accordance with Section 418(3) of the Local Government Act, 1993, notifying the public of the proposal to adopt the 2002 / 2003 accounts during the November 2003 Council Meeting.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

CCL187A - 03BARRABA SHIRE COUNCIL - BARRARBOR FESTIVAL

REPORT AUTHOR/S

Senior Manager - Administration, Mr W Park

FILE REFERENCE

03/00041

REASON FOR REPORT

Invitation to Council to be represented at the BarrArbor Festival

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Yes - funds available - Delegates Expenses

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Correspondence dated 2nd October, 2003 has been received from Barraba Shire Council advising that the Annual BarrArbor Festival will be held over the weekend of 31st October to 2nd November, 2003 and extending an invitation to the Mayor, Councillors and General Manager to attend the event.

RECOMMENDATION
THAT His Worship the Mayor and General Manager, or their nominees, and any interested Councillors be authorised to represent Council at the BarrArbor Festival to be held from Friday, 31st October to Sunday, 2nd November, 2003 and that out-of-pocket expenses be met by Council.

REPORT DETAIL
Correspondence dated 2nd October, 2003 has been received from Barraba Shire Council advising that the Annual BarrArbor Festival will be held over the weekend of 31st October to 2nd November, 2003 and extending an invitation to the Mayor, Councillors and General Manager to attend the event.

A copy of the Programme for the Festival attached to the above correspondence has been forwarded separately to all Councillors.

Members would be aware that since 1994 Council has been involved in a Friendly Towns relationship with Barraba and Manilla Shire Councils and that Council has been represented at the BarrArbor Festival in past years.

APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT His Worship the Mayor and General Manager, or their nominees, and any interested Councillors be authorised to represent Council at the BarrArbor Festival to be held from Friday, 31st October to Sunday, 2nd November, 2003 and that out-of-pocket expenses be met by Council.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

ADDENDUM
CCL188A - 03PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES

REPORT AUTHOR/S

Commercial Manager - Mr C Lawlor

FILE REFERENCE

03/01037

REASON FOR REPORT

To update Members on progress with negotiations for the development of various Council owned properties

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Potential financial return to Council and community benefits.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

CCL189A - 03PROPERTY MATTER - LEASE OF SUITE 3B, HURSTVILLE HOUSE

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

03/01242

REASON FOR REPORT

To seek Council's approval for the lease of vacant office space and four (4) car spaces

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Lease income from Office space and additional income from car spaces licensed on monthly basis.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.


FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

CCL190A - 03NON-COMPLIANCE WITH DEVELOPMENT APPROVAL

REPORT AUTHOR/S

Manager - Environmental Health and Building, Ms J Nicol

FILE REFERENCE

DA 20020568

REASON FOR REPORT

To advise Council of a development's non-compliance with approval

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Penalty Income

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Meeting Date: 22/10/2003

CCL191A - 03JUNE 2003 QUARTERLY REVIEW

REPORT AUTHOR/S

Director - Administration, David Rosenbaum

FILE REFERENCE

F/00008

REASON FOR REPORT

For the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

As per the report

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Council’s Budget and Quarterly Review format is on a “funds” basis with the F03 Budget adopted being a “balanced” budget approach (meaning Total Funds In = Total Funds Out from all sources). The position as at 30 June 2003 is that Council’s net funding position (against a “balanced” budget) was a deterioration of $(1.157)M.

Council’s Working Funds Surplus position (ie Unrestricted Net Current Assets excluding ELE) is approximately $4.072M, which has considerably improved from the previous year total of $2.546M. Some contributing factors to this include the sale of the Budapest Soccer Club site, the unexpended loan funds of $2.606M, and the continued increasing returns on Council’s financial portfolio.

Whilst Council has maintained its substantial base, future “unfunded” expenditure and operating deficits will erode this base and detrimentally effect long term financial viability. Council’s long term financial plans are currently being reviewed and will be linked directly to the strategic direction has adopted from the Community Vision.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL
REPORT INDEX
2002/03 BudgetRevised
Total
Over/ (Under)
Operating Expenditure48,682,68154,682,2205,999,539
Capital Expenditure11,529,38115,979,0764,449,695
Total Expenditure60,212,06270,661,29610,449,234
Income45,976,02054,590,062(8,614,042)
Grants5,589,4065,683,636(94,230)
Total Income51,565,42660,273,698(8,708,272)
Net Expenditure8,646,63610,387,5981,740,962
Less Depreciation8,646,6369,230,336583,700
Adjusted Net Expenditure(0)1,157,2621,157,262
Vote NoDescriptionVote $Spent $Variance $
V02-3/80Rate Pegging Taskforce Consultancy5285280
V02-3/81HCC Logo On T-Shirts for Sponsorship in City to Surf295268(27)
V02-3/90Hurstville Horizons Project – Lynne George 44,00044,0000
V02-3/98Barratt Street Women’s Rest Centre 50,00016,287(33,713)
V02-3/104St George Hospital Charity Ball 1,2000(1,200)
V02-3/122Financial Assist Manilla/Barraba Council 30,00030,0000
Section 356 Additional Donations5,0004,345(655)
V01-2/169Commercial Manager Costs3,0002,127(873)
V99-0/136St George Walk Plaques12,26312,2630
V01-2/197Victoria Avenue Budapest Club289,000286,691(2,309)
Various – Sundries68680
V02-3/123History Hurstville Council 20,0000(20,000)
V02-3/124Home Library Service 8,0008,0000
V02-3/125Peakhurst West Swimming Pool33,00033,0000
V02-3/136Lighting Levels Evatt/Riverwood Parks45,00040,904(4,096)
V02-3/141Prostate Cancer Institute Donation20,00020,0000
V02-3/1611066 Forest Rd Clear Land & Pool Safety3,3003,000(300)
V02-3/168Family Day Care – Plumbing works2,5002,5000
V02-3/198 Asset Management – Road Surface Assessment55,00047,066(7,934)
V02-3/199Hurstville CBD Computerised 3D Model17,4000(17,400)
TOTAL639,554551,047(88,507)
ProgDescriptionRevote $Spent $Variance $
1-001Bar-coding Implementation System15,0000(15,000)
1-004Records Consulting1,3801,166(214)
Gifts – Coat of Arms2,6000(2,600)
1-008Festoon Lighting9600(960)
1-015CRMS9,9005,193(4,707)
Salary Administration System14,7169,611(5,105)
Staff Training Levy5,4805,4800
1-016Upgrade Security System at Depot22,29125,4523,161
1-022GIS – Aerial Photographs1,4301,4300
GIS – Web Based Application6,4006,249(151)
4-003Senior Citizens Connect Fire530366(164)
4-004Ethnic Consultative Committee3,6732,648(1,025)
Ethnic Access Plan13,9515,302(8,649)
Barratt Street Refurbishment 10,0000(10,000)
4-008Social Planning Survey Printing4,0000(4,000)
Social Planning Research Survey4,0000(4,000)
Social Planning Communications19,7999,825(9,974)
4-010DDA works program17,73017,7300
DDA Action Plan5,0003,000(2,000)
Disabled Access Committee1,7151,7150
5-004Upgrade Penshurst Toilets2,5602,5600
5-005Graffiti Solutions6,3050(6,305)
5-007Various DCP Reviews & Studies 114,46519,940(94,525)
6-007Home Library Furniture & Fittings4600(460)
6-008Bakery Museum Advertising Signs1,2741,2740
6-009Art & History Plaques2,550734(1,816)
6-010Electronic Whiteboard1,0001,974974
Marana Fire Consulting49,4291,297(48,132)
8-004City Graphics Street Signs5,0535,0530
8-005Various Revenue Works Projects450,050419,305(30,745)
9-001CRMS Computer Upgrade10,00010,0000
9-0032-4 Patrick Street Consultants 4,3004,3000
11-002Lime Kiln Bay Georges River Foreshore110,798110,7980
Sub-Total918,799672,402(246,397)
Less Reserve created 30/06/2002(678,117)(678,117)
Total funded from Working Funds240,682(5,715)
Prog
No
Program NameBudget
2002/03
Total
2002/03
VarianceNote
1-001Administration1,738,873938,735(800,138)1
1-002Financial Services01,473,4211,473,4211
1-007Insurance Premiums 106,50090,396(16,104)2
1-008Admin Building M&R453,125535,88582,7603
1-016Engineering Expenditure2,463,2942,999,543536,2494
1-019Community Liaison474,463517,14142,6785
1-020Financial Assistance (1,460,000)(1,583,908)(123,908)6
1-021Interest On Investments(1,574,579)(1,881,004)(306,425)7
2-001Fire Protection929,100873,709(55,391)8
2-002Aminal Control73,5009,817(63,683)9
2-003Law Enforcement 246,644411,990165,34610
3-001Health Administration263,519286,69623,17711
4-001Family Day Care68,37699,08530,70912
5-002Waste – Non residential0(64,839)(64,839)13
5-004Public Conveniences133,221288,072154,85114
5-005Street & Gutter Cleaning1,590,2761,696,293106,01715
5-006Planning Services441,207212,404(228,803)16
6-001Parks & Gardens2,116,6432,471,562354,91917
6-003Golf Course(333,350)(246,243)87,10718
6-006Library3,598,4973,550,058(48,439)19
6-008St George Museum147,625177,67230,04720
6-008aHistorical - Gladwyn100,41965,952(34,467)21
6-009Festivals & Historical 177,700123,923(53,777)22
6-010Entertainment Centre349,136238,989(110,147)23
7-001Building Control924,5711,120,298195,72724
8-001RTA Programs144,3561,189,5251,045,16925
8-003Resheet program815,957611,977(203,980)26
8-006Drainage Construction670,000780,701110,70127
8-010Parking Areas154,996229,82974,83328
8-010aParking Patrol Officers0(341,747)(341,747)28
9-001MIS119,90351,851(68,052)29
9-002Hurstville House (271,850)(55,383)216,46730
9-003Other Land & Buildings436,036(855,694)(1,291,730)31
10-003Public Works Plant200,652497,309296,65732
11-002Additional Votes0(149,761)(149,761)33
13-002Governance895,8931,216,802320,90934
Various programs(190,723)
TOTAL1,195,630
Administration

The MEU dispute regarding the performance assessment of Council’s staff between 1998 and 2000 now complete. Council funded the back payment of salaries and wages totaling $342,000 from the ELE Reserve. The on-going cost for the majority of programs across Council have been affected by this settlement with the MEU.

1. Program 1-001 & 1-002 Administration & Financial Services2. Program 1-007 Insurance Premiums
3. Program 1-008 Administration Building M&R
4. Program 1-016 Engineering Services
5. Community Liaison6. Financial Assistance Grant
7. Program 1-021 Interest on InvestmentsPublic Order and Safety

8. Program 2-001 Fire Protection & Emergency Services9. Program 2-002 Animal Control10. Program 2-003 Law Enforcement
Health

11. Program 3-001 Health AdministrationCommunity Services12. Program 4-001 Family Day Care
Housing & Community Amenities

13. Program 5-002 Waste Services – Non-residential14. Program 5-004 Public Conveniences15. Program 5-005 Street & Gutter Cleaning
16. Program 5-006 Planning Services
Recreation & Culture

17. Program 6-001 Parks & Gardens18. Program 6-003 Golf Course19. Program 6-006 Library Services20. Program 6-008 St George Museum21. Program 6-008A Historical - Gladwyn22. Program 6-009 Festivals & Historical Interest23. Program 6-010 Entertainment CentreMining, Manufacturing & Construction

24. Program 7-001 Building Control
Transport and Communication

25. Program 8-001 R.T.A Program26. Program 8-003 Resheet Program27. Program 8-006 Drainage Construction28. Programs 8-010 & 8-010a Parking Areas
Economic Affairs

29. Program 9-001 MIS30. Program 9-002 Hurstville House 31. Program 9-003 Other Land and BuildingNot Attributed to Functions32. Program 10-003 Public Works Plant
33. Program 11-002 Additional Votes
Governance

34. Program 13-002 Governance
PurposeOpening Balance
$’000
Contri-
butions received during year
Cash
$’000
Interest earned during year
$’000
Allocated during year
$’000
Held as restricted asset
$’000
Drainage44110753147454
Traffic Facilities(92)2100(71)
Parking1,344017901,523
Open Space5,611829546,043451
Community Facilities2,22238834902,959
Management(31)28052(55)
Urban Spaces3030400343
Library197195526438
Total Section 94 9,9951,5687276,2486,042

Council’s Budget and Quarterly Review format is on a “funds” basis with the F03 Budget adopted being a “balanced” budget approach (meaning Total Funds In = Total Funds Out from all sources). The position as at 30 June 2003 is that Council’s net funding position (against a “balanced” budget) was a deterioration of $(1.157)M.

Council’s Working Funds Surplus position (ie Unrestricted Net Current Assets excluding ELE) is approximately $4.072M, which has considerably improved from the previous year total of $2.546M. Some contributing factors to this include the sale of the Budapest Soccer Club site, the unexpended loan funds of $2.606M, and the continued increasing returns on Council’s financial portfolio.

Whilst Council has maintained its substantial base, future “unfunded” expenditure and operating deficits will erode this base and detrimentally effect long term financial viability. Council’s long term financial plans are currently being reviewed and will be linked directly to the strategic direction has adopted from the Community Vision.

APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)