HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE SERVICE DELIVERY MEETING
TO BE HELD ON 17TH SEPTEMBER, 2003


Summary:
Item No: SD153 - 03 - MINUTES OF THE HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538

Item No: SD153.01 - 03 - BASSETT STREET, HURSTVILLE - REQUEST FOR TRAFFIC THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00651

Item No: SD153.02 - 03 - CARRINGTON AVENUE, HURSTVILLE - TRAFFIC CONDITIONS AT RUBY STREET
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00710

Item No: SD153.03 - 03 - LORRAINE STREET, PEAKHURST - REQUEST FOR TRAFFIC BARRIERS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00889

Item No: SD153.04 - 03 - MAVIS AVENUE, PEAKHURST - REQUEST FOR TRAFFIC THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00913

Item No: SD153.05 - 03 - VALENTIA AVENUE, LUGARNO - REQUEST FOR PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/01084

Item No: SD153.06 - 03 - ERSKINE STREET, RIVERWOOD - REQUEST FOR PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00984

Item No: SD153.07 - 03 - BELMORE ROAD, RIVERWOOD - REQUEST FROM THE ROTARY CLUB OF GEORGES RIVER/RIVERWOOD T CONDUCT THE RIVERWOOD FESTIVAL
(Report by Traffic Engineer, Ms C Edwards-Davis) C/00049

Item No: SD153.08 - 03 - ROAD SAFETY AROUND SCHOOLS - SUMMARY OF THE THIRD MEETING HELD ON FRIDAY, 22 AUGUST 2003
(Report by Traffic Engineer, Ms C Edwards-Davis)

Item No: SD153.09 - 03 - HURSTVILLE LGA SCHOOLS - FINDINGS OF ROAD SAFETY ASSESSMENTS
(Report by Traffic Engineer, Ms C Edwards-Davis)

Item No: SD153.10 - 03 - ALLWOOD CRESCENT, LUGARNO - REQUEST FOR PARKING RESTRICTIONS AND A PEDESTRIAN THRESHOLD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00616

Item No: SD153.11 - 03 - DELVES STREET, MORTDALE - REQUEST FOR ROUNDABOUT OR MEDIAN STRIP
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00753

Item No: SD153.12 - 03 - OGILVY STREET, PEAKHURST - REQUEST FOR CHANGED PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00965

Item No: SD153.13 - 03 - WOODVILLE STREET, HURSTVILLE - REQUEST FOR CHANGED PARKING RESTRICTIONS
(Report by Traffic Engineer, Ms C Edwards-Davis) T/01121

Item No: SD153.14 - 03 - TEMPORARY CLOSURE OF FOREST ROAD, HURSTVILLE - TO FACILITATE THE CHINESE NEW YEAR FESTIVAL
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00781

Item No: SD153.15 - 03 - CARLTON PARADE, DURHAM STREET AND BOTANY STREET, CARLTON - SPEEDING ISSUES
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00707

Item No: SD153.16 - 03 - ROAD SAFETY OFFICER'S ACTIVITY REPORT FOR AUGUST 2003
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538

Item No: SD153.17 - 03 - NEXT HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00538

Item No: SD153.18 - 03 - FOREST ROAD, MORTDALE - TRAFFIC CONDITIONS AT THE INTERSECTION WITH MORTS ROAD
(Report by Traffic Engineer, Ms C Edwards-Davis) T/00783

Item No: SD154 - 03 - QUESTIONS WITHOUT NOTICE - Q51-03 BY COUNCILLOR J MORRIS RE: SITE LINES ASSOCIATED WITH ERECTION OF FENCE
(Report by Manager - Technical Services, Mr L O'Connor) T/00538

Item No: SD155 - 03 - MARINE DRIVE, OATLEY - REQUEST FOR NAMING OF ROAD RESERVE
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00079

Item No: SD156 - 03 - REQUEST TO DISPLAY ADVERTISING BANNER FOR MORTDALE RSL SUB-BRANCH'S ANNUAL CAROLS-BY-CANDLELIGHT
(Report by Engineers Administrative Assistant, Mrs A Horne) R/00336

Item No: SD157 - 03 - MORTDALE RSL SUB-BRANCH REQUEST TO HOLD CAROLS BY CANDLELIGHT AT MORTDALE MEMORIAL PARK
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290

Item No: SD158 - 03 - UPGRADING OF FACILITIES AT EVATT PARK
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00028


Item No: SD159 - 03 - PROPOSED AMENDMENT TO THE ROADS ACT 1993
(Report by Manager - Technical Services, Mr L O'Connor) R/00577


Item No: SD160 - 03 - HURSTVILLE CROQUET CLUB - REQUEST FOR ASSISTANCE
(Report by Manager - Parks & Recreation, Mr A Sharp) R/00539

Item No: SD161 - 03 - RTA GRANT APPLICATION
(Report by Road Safety Officer, Mr B Foster) R/00583

Item No: SD162 - 03 - ROAD SAFETY PROJECT
(Report by Road Safety Officer, Mr B Foster) R/00606

Item No: SD163 - 03 - CLOSED CIRCUIT TELEVISION IN HURSTVILLE MEMORIAL SQUARE
(Report by Manager - Technical Services, Mr L O'Connor) C/00167

Item No: SD164 - 03 - STREET LIGHTING UPGRADE - HODGE STREET, HURSTVILLE
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

Item No: SD165 - 03 - STREET LIGHTING UPGRADE - 24 OATLEY PARK ROAD TO OATLEY PARK AVENUE
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

Item No: SD166 - 03 - STREET LIGHTING UPGRADE - 30 CLARENDON ROAD, RIVERWOOD
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

Item No: SD167 - 03 - STREET LIGHTING UPGRADE - KERRIE CRESCENT, PEAKHURST
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

Item No: SD168 - 03 - STREET LIGHTING UPGRADE - VICINITY OF NO. 41 GEORGE STREET, PENSHURST
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

Item No: SD169 - 03 - STREET LIGHTING UPGRADE - OUTSIDE NO. 25 GARDINIA STREET, NARWEE (CNR CENTRAL ROAD)
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

Item No: SD170 - 03 - STREET LIGHTING UPGRADE - MOROTAI AVENUE, RIVERWOOD
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

Item No: SD171 - 03 - REQUEST FOR COUNCIL SUPPORT FROM PENSHURST WEST PUBLIC SCHOOL IN ESTABLISHING A CHILD CARE FACILITY
(Report by Children's Services Co-ordinator, Mrs H Hodsdon)

Item No: SD172 - 03 - FINAL REPORT ON REVIEW OF BROADBAND FUNDING & FAMILY DAY CARE
(Report by Manager - Library & Community Services & Children's Services Coordinator, Ms H Hodsdon)

Item No: SD173 - 03 - HURSTVILLE MEALS ON WHEELS UPDATE
(Report by Community Worker - Aged and Disability Services, Ms V Field)

Item No: SD174 - 03 - MINUTES OF THE COMMUNITY SAFETY COMMITTEE MEETING HELD ON 26 AUGUST, 2003
(Report by Acting Manager - Community Services, Mr D Linden) C/00180

Item No: SD175 - 03 - CASS - COMMUNITY SETTLEMENT SERVICES SCHEME WORKER FUNDING
(Report by Acting Manager, Community Services - Mr D Linden)

Item No: SD176 - 03 - MILES FRANKLIN MURAL PROJECT UPDATE
(Report by Cultural Development Officer, Ms C Stevens) P/00477

Item No: SD177 - 03 - SERVICE DELIVERY - ENVIRONMENTAL SERVICES GROUP APPOINTMENT OF ADDITIONAL STAFF
(Report by Manager - Environmental Services, Mr G Dickens) 03/00437

Item No: SD178 - 03 - WASTE STATISTICS 2002/03
(Report by Manager - Environmental Services, Mr G Dickens & Waste Education Officer, Mrs J Haining) W/00059

Item No: SD179 - 03 - HURSTVILLE CITY COUNCIL ILLEGAL DUMPING TASK FORCE MINUTES
(Report by Manager - Environmental Services, Mr G Dickens) W/00059


Item No: SD180A - 03 - REQUEST TO HOLD "MEET THE LOCAL MEMBER" GATHERING AT MORTDALE MEMORIAL PARK ON SATURDAY, 18TH OCTOBER, 2003
(Report by Engineers Administrative Assistant, Mrs A Horne) P/00290





___________________________________________________________________________
Meeting No. 8 to be held on 17th September, 2003




HURSTVILLE CITY COUNCIL

CIVIC CENTRE, MACMAHON STREET, HURSTVILLE 2220


10 September, 2003


His Worship the Mayor and the Councillors


Dear Member,

I have by direction to inform you that a meeting of the SERVICE DELIVERY Committee of the Council will be held at the Civic Centre, Hurstville, on WEDNESDAY, 17 SEPTEMBER, 2003 at 7.00 P.M for consideration of the business mentioned hereunder.


Yours faithfully,




GENERAL MANAGER
B U S I N E S S:


5.30 p.m. Dinner

7.00 p.m. 1. Apologies

2. Disclosure of Interest

3. Consideration of reports submitted to the:

Service Delivery CommitteeCOMMITTEE MEMBERSHIP: QUORUM: 3

Councillor M Frawley
Councillor B Giegerl
Councillor W Pickering
Councillor M Lynch (Chairperson)



Meeting Date: 17/09/2003

SD153 - 03MINUTES OF THE HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING

REPORT AUTHOR/S

Traffic Engineer, Ms C Edwards-Davis

FILE REFERENCE

T/00538

REASON FOR REPORT

To seek Council approval for Traffic Committee items.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Item No. 9 $5,000
Item No. 10 $20,000 (Potential State Government funding)

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Please refer to the following individual traffic items from Traffic Committee meeting held on 4 September 2003

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
The following is a list of Traffic Committee members present at the meeting held on 4 September 2003


Councillor B GiegerlChair
Councillor M LynchDeputy Chair
Councillor S McMahonHurstville City Council
Councillor V BadalatiHurstville City Council
Mr V LampeDirector Service Delivery
Mr J IngleseTransportation Analyst
Ms C Edwards-DavisTraffic Engineer
Ms J ShahhoTraffic Engineer Officer
Mr B FosterHurstville’s Road Safety Officer
Sgt T QuinnHurstville Traffic Police
Mr K NodeRoads and Traffic Authority
Mr G KellSt. George Cabs Co-operative Limited
APOLOGIES:
Councillor M FrawleyHurstville City Council
Mr P Edwards Representative of Mr Kevin Greene MP, Member for Georges River
Mr L O’ConnorManager Technical Services

CONFIRMATION OF MINUTES OF MEETING HELD ON 5 DECEMBER 2002

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD154 - 03QUESTIONS WITHOUT NOTICE - Q51-03 BY COUNCILLOR J MORRIS RE: SIGHT LINES ASSOCIATED WITH ERECTION OF FENCE

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

T/00538

REASON FOR REPORT

Response to Councillor J Morris' question regarding site lines associated with erection of fence.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Response to Councillor J Morris' question regarding site lines associated with erection of fence.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
This matter was referred to the Traffic Committee Meeting held on 4 September 2003 and the Minutes of that meeting are included in the Council Meeting dated 24 September 2003.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr B Giegerl/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD155 - 03MARINE DRIVE, OATLEY - REQUEST FOR NAMING OF ROAD RESERVE

REPORT AUTHOR/S

Manager - Parks & Recreation, Mr A Sharp

FILE REFERENCE

P/00079

REASON FOR REPORT

Request to rename nature strip

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Council to consider request to rename nature strip.

RECOMMENDATION
THAT the bushland road reserve adjacent to number 35 Marine Drive, Oatley remain unnamed.

REPORT DETAIL
The following letter was recently received by Council:

The area referred to, whilst supporting a small pocket of remnant bushland, is in fact road reserve, and not currently "Community Land". The fact that Mr Todd's Architectural firm played a significant role in the construction of the Opera House is commendable, however his relationship with the bushland adjacent to this home appears to be simply that of a neighbour. Mr Todd has not played a significant role in the establishment or ongoing maintenance of the area.

Council does not have a policy regarding the naming of nature strip or road reserve areas, and generally naming of this type has been restricted to community land. As the area referred to is simply a road reserve, and the significance of Mr Todd's contributions to the area is not obvious, it is recommended that the area remain unnamed.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the bushland road reserve adjacent to number 35 Marine Drive, Oatley remain unnamed.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the bushland road reserve adjacent to number 35 Marine Drive, Oatley remain unnamed.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD156 - 03REQUEST TO DISPLAY ADVERTISING BANNER FOR MORTDALE RSL SUB-BRANCH'S ANNUAL CAROLS-BY-CANDLELIGHT

REPORT AUTHOR/S

Engineers Administrative Assistant, Mrs A Horne

FILE REFERENCE

R/00336

REASON FOR REPORT

Request permission to erect advertising banner for Mortdale RSL Sub-Branch's Annual Carols By Candlelight

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Mortdale RSL Sub-Branch requests Council's permission to erect an advertising banner for their Annual Carols By Candlelight.

RECOMMENDATION
THAT approval be granted to Mortdale RSL Sub-Branch to display their advertising banner at Mortdale Shopping Centre over Morts Road, Mortdale near the Fire Station from Friday, 5 December 2003 to Monday, 15 December 2003.

FURTHER THAT Mortdale RSL Sub-Branch take full responsibility for the displaying and removal of the banner.

REPORT DETAIL
Council has received a letter from Mortdale RSL Sub-Branch requesting permission to display an advertising banner at Mortdale Shopping Centre over Morts Road, Mortdale near the Fire Station.

Mortdale RSL Sub-Branch would like to hang the banner from Friday, 5 December 2003 to Monday, 15 December 2003.

The banner will be advertising Mortdale RSL Sub-Branch’s annual Community Carols-By-Candlelight.

APPENDIX


COMMITTEE RECOMMENDATION
THAT approval be granted to Mortdale RSL Sub-Branch to display their advertising banner at Mortdale Shopping Centre over Morts Road, Mortdale near the Fire Station from Friday, 5 December 2003 to Monday, 15 December 2003.

FURTHER THAT Mortdale RSL Sub-Branch take full responsibility for the displaying and removal of the banner.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT approval be granted to Mortdale RSL Sub-Branch to display their advertising banner at Mortdale Shopping Centre over Morts Road, Mortdale near the Fire Station from Friday, 5 December 2003 to Monday, 15 December 2003.

FURTHER THAT Mortdale RSL Sub-Branch take full responsibility for the displaying and removal of the banner.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD157 - 03MORTDALE RSL SUB-BRANCH REQUEST TO HOLD CAROLS BY CANDLELIGHT AT MORTDALE MEMORIAL PARK

REPORT AUTHOR/S

Engineers Administrative Assistant, Mrs A Horne

FILE REFERENCE

P/00290

REASON FOR REPORT

Mortdale RSL Sub-Branch requests permission to hold Carols By Candlelight at Mortdale Memorial Park

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Mortdale RSL Sub-Branch requests permission to hold Carols By Candlelight at Mortdale Memorial Park.

RECOMMENDATION
THAT permission be granted to Mortdale R.S.L. Sub-Branch to hold their annual Carols By Candlelight at Mortdale Memorial Park on Saturday, 13 December 2003.

THAT the standard booking fee of $200.50 be waived.

FURTHER THAT a refundable cleaning deposit of $200.00 be imposed to ensure the park is left clean and tidy.

REPORT DETAIL
Mortdale RSL Sub-Branch has requested permission to use Mortdale Memorial Park on Saturday, 13 December 2003 from 7pm - 9pm to hold their annual Carols By Candlelight.

The park is available for use on the date requested and a tentative booking has been made for Mortdale RSL.

APPENDIX


COMMITTEE RECOMMENDATION
THAT permission be granted to Mortdale R.S.L. Sub-Branch to hold their annual Carols By Candlelight at Mortdale Memorial Park on Saturday, 13 December 2003.

THAT the standard booking fee of $200.50 be waived.

FURTHER THAT a refundable cleaning deposit of $200.00 be imposed to ensure the park is left clean and tidy.
(Moved Clr B Giegerl/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT permission be granted to Mortdale R.S.L. Sub-Branch to hold their annual Carols By Candlelight at Mortdale Memorial Park on Saturday, 13 December 2003.

THAT the standard booking fee of $200.50 be waived.

FURTHER THAT a refundable cleaning deposit of $200.00 be imposed to ensure the park is left clean and tidy.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD158 - 03UPGRADING OF FACILITIES AT EVATT PARK

REPORT AUTHOR/S

Manager - Parks & Recreation, Mr A Sharp

FILE REFERENCE

P/00028

REASON FOR REPORT

Request for financial support for proposed Club facilities at Evatt Park

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

$49,000

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
THAT Council consider a request to contribute financially to the construction of the proposed new storage room / canteen facility at Evatt Park and that some of the fees associated with the Construction Certificate Application be waived.

RECOMMENDATION
THAT the usually applicable Damage Deposit and related inspection fee associated with the Construction Certificate Application be waived.

FURTHER THAT the matter of a financial contribution towards the project as requested,being $49,000, be referred to Council for consideration.

REPORT DETAIL
At the Council meeting of 4th September, 2002, Council considered a report regarding the construction of a new storage room / canteen facility at Evatt Park, jointly proposed by St George Junior Baseball Club, Penshurst R.S.L.Y.C. Rugby League Football Club, and Oatley Rugby Club. At the time, Council resolved:

The Development Application was subsequently lodged and Development Consent has since been issued. The required Construction Certificate Application has now been lodged.

Just to refresh Council’s memory, the history behind this project reads as follows:

At a meeting at Evatt Park in May 2001 between representatives of the 3 clubs, the Peakhurst Ward Councillors and myself, general agreement was reached as to the type of facilities required and funding. Subsequently, an application to the Department of Sport and Recreation for a grant under the Capital Assistance Program was submitted, and confirmation of approval of a funding grant of $15,000 was received on 30th January.

Background:
The existing building housing two single garage size storage sheds, a smaller store and a canteen built for and occupied by Penshurst RSL Rugby League (canteen), Oatley Rugby Union Club (centre store shed) and Illawarra Catholic Club (east end store shed).

When Illawarra Catholic Club vacated the larger eastern shed, it was taken over by HCC for the purpose of employees’ staff room and storage of mowers and other ground equipment. This space has not been replaced by any other building, despite the considerable growth in demand for storage and canteen space due to increased player numbers in the two rugby codes and the establishment of junior baseball at the ground.

Requirements:
All three clubs require equipment storage space and canteens. However, the Baseball Club requires only storage as it is prepared to share one of the canteens as their season covers the summer. At present there is only one canteen and one garage size storage shed.Submission:
A simple duplication of the existing storage/canteen building to the west would provide sufficient space to satisfy the three clubs’ requirements.1. A building containing 2 storage rooms and a canteen would be constructed next to the existing canteen with a roof between the two buildings similar to that currently between the dressing sheds, so as to maintain access to the side doors to the existing canteen.

2. The new canteen would be used by the Oatley Rugby Club, with roller shutters opening to the front and the west (where their main ground is located). This positioning would aid in distinguishing between each club’s canteen when they are operating together, as well as reducing congestion in front of the block. The Baseballers’ would use this canteen during the summer as it is also closer to their grounds.

3. The new storage rooms would be similar in size and style to the existing ones, so that all 3 clubs would have a storage area for use all year.

4. A concrete apron & awning would be constructed to match the existing facilities.As was anticipated at the time, should the DA be approved, that Council would be requested to contribute financially to this project. With the Clubs contributing $21,000 and NSW Sport and Recreation granting $15,000, the Clubs have, as expected, requested Council contribute $49,000 towards the cost of the building. The total estimated cost of construction is $85,000.

As the proposed facilities will meet the ongoing needs of the three Clubs, which cater for many hundreds of sportsmen and women, it is recommended that Council support this proposal financially.

Whilst Council's current budget has not allowed for such a contribution, it is suggested that an allocation of $49,000 be included in the 2004/2005 budget and that the Clubs be advised of this guarantee. This would allow them to proceed with construction, once the Construction Certificate has been issued with the knowledge that this financial contribution will be forthcoming on the 1st July 2004.

Construction Certificate Application
On behalf of St. George Junior Baseball Club and Penshurst R.S.L.Y.C. Rugby League Football Club, Oatley Rugby Club has requested that Council waive certain fees associated with the C.C. Application for this project, given that they are not applicable in this instance. Whilst Building Inspection Fees will apply, there is no need for the imposition of a Damage Deposit ($3,000) and related inspection fee ($82.50) for the protection of a driveway crossing . The construction is on the park and therefore doesn’t incorporate a crossing adjacent to the construction site.

Consequently, it is recommended that the usually applicable Damage Deposit and related inspection fee be waived.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the usually applicable Damage Deposit and related inspection fee associated with the Construction Certificate Application be waived.

FURTHER THAT the matter of a financial contribution towards the project as requested,being $49,000, be referred to Council for consideration.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the usually applicable Damage Deposit and related inspection fee associated with the Construction Certificate Application be waived.

FURTHER THAT the financial contribution of $49,000 towards the project, be funded from Section 94 - Open Space Contributions for the 2004/05 Budget.
(Moved Clr J Morris /Seconded Clr M Frawley)


Meeting Date: 17/09/2003

SD159 - 03PROPOSED AMENDMENT TO THE ROADS ACT 1993

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00577

REASON FOR REPORT

Council to consider the proposed amendment to the Roads Act 1993.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Council to consider the proposed amendment to the Roads Act 1993.

RECOMMENDATION
THAT the matter be referred to Council for consideration.

REPORT DETAIL
Correspondence has been received from Mr. Don Page, M.P. Member for Ballina, concerning a proposed amendment to the Roads Act 1993.

The correspondence, in part, is as follows:
The object of the Bill is to amend the Roads Act 1993 to provide that the Minister administering that Act may not transfer a Crown Road to Council without its consent. At present, the Act only requires the consent of the Roads and Traffic Authority before a Crown Road is transferred to Council.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the matter be referred to Council for consideration.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the matter be received and noted.
(Moved Clr J Morris /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD160 - 03HURSTVILLE CROQUET CLUB - REQUEST FOR ASSISTANCE

REPORT AUTHOR/S

Manager - Parks & Recreation, Mr A Sharp

FILE REFERENCE

R/00539

REASON FOR REPORT

Request for assistance

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil - Within existing parks maintenance budget allocations

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Request for assistance.

RECOMMENDATION
THAT Council assist the Hurstville Croquet Club with the maintenance of their lawns as requested, during November 2003.

REPORT DETAIL
Council has received correspondence from the Honorary Secretary of the Hurstville Croquet Club at Penshurst Park, requesting assistance to core and scarify their croquet lawns during their end of season break.

This type of assistance requires Council staff working on private property, and considering its value is estimated to be around $900 per annum, it is important that it has Council's endorsement.

This assistance has been provided over many years and can be met by the existing Parks Maintenance Budget Allocations.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council assist the Hurstville Croquet Club with the maintenance of their lawns as requested, during November 2003.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council assist the Hurstville Croquet Club with the maintenance of their lawns as requested, during November 2003.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD161 - 03RTA GRANT APPLICATION

REPORT AUTHOR/S

Road Safety Officer, Mr B Foster

FILE REFERENCE

R/00583

REASON FOR REPORT

Approval of RTA Grant

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Pedestrian Safety Program - Up to $5,000 + GST
"Safe Seat Saturday" Program - Up to $4,094.80 + GST

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Approval of RTA Grant

RECOMMENDATION
THAT Council accepts the above Grants.

FURTHER THAT the General Manager be authorised to sign any necessary documentation associated with these Grants.

REPORT DETAIL
Council has been successful in obtaining Grant funding for the following Road Safety Programs:

(1) "LOOK OUT" Road Safety Program
(2) "SAFE SEAT SATURDAY"

Correspondence has been received from the Roads and Traffic Authority as follows:

Part of this program will include:
Further correspondence has also been received from the Roads and Traffic Authority as follows:

"Submissions have been received from Hurstville City Council for funding of the "Safe Seat Saturday" Occupant Restraint Program and I am pleased to confirm that up to $4,094.80 plus GST has been approved."

As outlined in the submission, these funds are to be used towards the development, implementation and promotion of 4 child restraint checking days.

This program includes:

1. Posters as part of the project strategies to increase the reach of the campaign outside of paid media.

2. The occupant restraint will be heavily promoted throughout Hurstville's child care centres.

3. Free child restraint checking and fitting will be provided.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accepts the above Grants.

FURTHER THAT the General Manager be authorised to sign any necessary documentation associated with these Grants.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accepts the above Grants.

FURTHER THAT the General Manager be authorised to sign any necessary documentation associated with these Grants.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD162 - 03ROAD SAFETY PROJECT

REPORT AUTHOR/S

Road Safety Officer, Mr B Foster

FILE REFERENCE

R/00606

REASON FOR REPORT

Advise Council of Road Safety Awards

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Advise Council of Road Safety Awards.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
Submissions were received from Hurstville Council for the Excellence in Road Safety Awards 2003 for the "Heavy Metal/Soft Head" Project.

At the awards Hurstville Council was "Short Listed" for the "Heavy Metal/Soft Head" Project.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.

FURTHER THAT the Road Safety Officer be congratulated on his efforts in Hurstville City Council being placed on a "Short List" for the 2003 Road Safety Awards.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.

FURTHER THAT the Road Safety Officer be congratulated on his efforts in Hurstville City Council being placed on a "Short List" for the 2003 Road Safety Awards.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD163 - 03CLOSED CIRCUIT TELEVISION IN HURSTVILLE MEMORIAL SQUARE

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

C/00167

REASON FOR REPORT

Approval of allocation of funds for Feasibility Study

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Allocation of $8,600 plus GST from Working Funds

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Item SD127 - 03 CLOSED CIRCUIT TELEVISION IN HURSTVILLE MEMORIAL SQUARE


EXECUTIVE SUMMARY
Approval of allocation of funds from Working Funds for Feasibility Study.

RECOMMENDATION
THAT Council approve the allocation of $8,600 plus GST from Working Funds for the Feasibility Study of Closed Circuit Television in Hurstville Memorial Square.

REPORT DETAIL
At the Council Meeting held on 27 August 2003 Council considered a report on the possible installation of closed circuit television cameras (CCTV) in Hurstville Memorial Square and resolved as follows:

However, no resolution was made as to the necessary funds of $8,600 plus GST to be allocated from Working Funds.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council approve the allocation of $8,600 plus GST from Working Funds for the Feasibility Study of Closed Circuit Television in Hurstville Memorial Square.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council approve the allocation of $8,600 plus GST from Working Funds for the Feasibility Study of Closed Circuit Television in Hurstville Memorial Square.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD164 - 03STREET LIGHTING UPGRADE - HODGE STREET, HURSTVILLE

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675

REASON FOR REPORT

Street lighting upgrade

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Cost to Council $220 Design Fee plus annual charge for the proposed lighting scheme of $284.20 incl GST.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase the level of lighting in Hodge Street, Hurstville

RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $284.20 to improve the level of lighting in Hodge Street, Hurstville.

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in Hodge Street, Hurstville, the advice of Energy Australia has been sought.

Energy Australia recommend the installation of 4 (four) twin 20 lanterns and 4 (four) 0.5m brackets on the existing poles.

We are advised that a design fee of $220.00 will apply, plus an annual charge for the new lighting scheme of $284.20.

The Director Administration's comments are as follows:

“Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis.”

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $284.20 to improve the level of lighting in Hodge Street, Hurstville.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $284.20 to improve the level of lighting in Hodge Street, Hurstville.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD165 - 03STREET LIGHTING UPGRADE - 24 OATLEY PARK ROAD TO OATLEY PARK AVENUE

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675

REASON FOR REPORT

Street Lighting Upgrade

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Cost to Council $979.00 plus annual charge for the new lighting scheme is $213.15 for three 2'20W TF lanterns and $406.60 for five 80W MBF lanterns (incl GST)

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase lighting levels in No. 24 Oatley Park Road to Oatley Park Avenue.

RECOMMENDATION
THAT Council accept the Design Fee of $242.00 and the Enerserve Dismantle Charge of $737.00, plus the annual charge for the new lighting scheme of $213.15 for three (3) 2'20W TF lanterns and $406.60 for five (5) 80W MBF lanterns.

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in Oatley Park Road to Oatley Park Avenue, the advice of Energy Australia has been sought.

Energy Australia recommend the installation of the following:

0.5m bracket and 2'20W TF lantern each on three poles from Waterfall Road to Short Street
and
from Short Street to Dame Mary Gilmore Road at the intersection of Short Street remove the existing bracket and light and install a 3.5m bracket and 80W MBF lantern on one pole,
and on remaining four poles remove existing brackets and lights and install a 3.5m bracket with 80W MBF lanterns.

We are advised that a design fee of $242.00 will apply and an Enerserve dismantle Charge of $737.00, plus an annual charge for the new lighting scheme of $213.15 for three (3) 2'20W TF lanterns and $406.60 for five (5) 80W MBF lanterns.

The Director Administration's comments are as follows:

“Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis.”

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the Design Fee of $242.00 and the Enerserve Dismantle Charge of $737.00, plus the annual charge for the new lighting scheme of $213.15 for three (3) 2'20W TF lanterns and $406.60 for five (5) 80W MBF lanterns.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the Design Fee of $242.00 and the Enerserve Dismantle Charge of $737.00, plus the annual charge for the new lighting scheme of $213.15 for three (3) 2'20W TF lanterns and $406.60 for five (5) 80W MBF lanterns.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD166 - 03STREET LIGHTING UPGRADE - 30 CLARENDON ROAD, RIVERWOOD

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675

REASON FOR REPORT

Street lighting upgrade

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Annual charge for the new lighting scheme is $81.32 inc. GST

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase lighting levels in 30 Clarendon Road, Riverwood.

RECOMMENDATION
THAT Council accept the annual charge for the new lighting scheme of $81.32 to improve the level of lighting in 30 Clarendon Road, Riverwood.

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in 30 Clarendon Road, Riverwood, the advice of Energy Australia has been sought.

Energy Australia recommend the installation of a 0.5m bracket and 80W MBF lantern on the existing pole.

We are advised that the annual charge for the new lighting scheme of $81.32 will apply.

The Director Administration's comments are as follows:

“Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis.”

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the annual charge for the new lighting scheme of $81.32 to improve the level of lighting in 30 Clarendon Road, Riverwood.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the annual charge for the new lighting scheme of $81.32 to improve the level of lighting in 30 Clarendon Road, Riverwood.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD167 - 03STREET LIGHTING UPGRADE - KERRIE CRESCENT, PEAKHURST

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675

REASON FOR REPORT

Street lighting upgrade

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Cost to Council $220.00 Design Fee plus annual charge for the new lighting scheme of $71.05 inc. GST

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase lighting levels in Kerrie Crescent, Peakhurst.

RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05.

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in Kerrie Crescent, Peakhurst, the advice of Energy Australia has been sought.

Energy Australia recommend the installation of a new twin 20 light on the appropriate bracket on the existing pole.

We are advised that a design fee of $220.00 will apply, plus an annual charge for the new lighting scheme of $71.05.

The Director Administration's comments are as follows:

“Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis.”

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD168 - 03STREET LIGHTING UPGRADE - VICINITY OF NO. 41 GEORGE STREET, PENSHURST

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675

REASON FOR REPORT

Street lighting upgrade

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Cost to Council $220.00 Design Fee plus annual charge for the new lighting scheme of $71.05 incl. GST.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase lighting levels in 41 George Street, Penshurst.

RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05 to improve the level of lighting in George Street, Penshurst.

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in 41 George Street, Penshurst, the advice of Energy Australia has been sought.

Energy Australia recommend the installation of a twin 20 lantern and 0.5m bracket on the existing pole.

We are advised that a design fee of $220.00 will apply, plus an annual charge for the new lighting scheme of $71.05.

The Director Administration's comments are as follows:

“Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis.”

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05 to improve the level of lighting in George Street, Penshurst.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the new lighting scheme of $71.05 to improve the level of lighting in George Street, Penshurst.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD169 - 03STREET LIGHTING UPGRADE - OUTSIDE NO. 25 GARDINIA STREET, NARWEE (CNR CENTRAL ROAD)

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675

REASON FOR REPORT

Street lighting upgrade.

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Cost to Council $220.00 Design Fee plus increase in annual charge for the proposed lighting scheme of $71.05 incl GST.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase lighting levels in 25 Gardinia Street, Narwee (Cnr Central Road)

RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the proposed lighting scheme of $71.05 to improve the level of lighting in Gardinia Street, Narwee (Cnr Central Road).

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in 41 Gardinia Street, Narwee (Cnr Central Road), the advice of Energy Australia has been sought.

Energy Australia recommend the installation of a twin 20 lantern and 0.5m bracket on the existing pole.

We are advised that a design fee of $220.00 will apply, plus an annual charge for the new lighting scheme of $71.05.

The Director Administration's comments are as follows:

“Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis.”

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the Design Fee of $220.00 plus the annual charge for the proposed lighting scheme of $71.05 to improve the level of lighting in Gardinia Street, Narwee (Cnr Central Road).
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the Design Fee of $220.00 plus the annual charge for the proposed lighting scheme of $71.05 to improve the level of lighting in Gardinia Street, Narwee (Cnr Central Road).
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD170 - 03STREET LIGHTING UPGRADE - MOROTAI AVENUE, RIVERWOOD

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675

REASON FOR REPORT

Street lighting upgrade

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Cost to Council $330.00 Design Fee and Enerserve Dismantling Charge of $438.83 plus the annual charge for the proposed lighting scheme of $112.13 incl. GST.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase lighting levels in Morotai Avenue, Riverwood.

RECOMMENDATION
THAT Council accept the Design Fee of $330.00 and Enereserve Dismantling Charge of $438.83 plus the annual charge for the proposed lighting scheme of $112.13 to improve the level of lighting in Morotai Avenue, Riverwood.

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in Morotai Avenue, Riverwood, the advice of Energy Australia has been sought.

Energy Australia recommend the installation of a new 80W MBF lantern on existing 3.5m bracket and pole and upgrade three (3) 2'20 lights to 80W MBF lanterns on three (3) 3.5m brackets.

We are advised that a design fee of $330.00 and Enerserve Dismantling Charge of $438.83 will apply, plus an annual charge for the new lighting scheme of $112.13.

The Director Administration's comments are as follows:

“Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis.”

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the Design Fee of $330.00 and Enereserve Dismantling Charge of $438.83 plus the annual charge for the proposed lighting scheme of $112.13 to improve the level of lighting in Morotai Avenue, Riverwood.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the Design Fee of $330.00 and Enereserve Dismantling Charge of $438.83 plus the annual charge for the proposed lighting scheme of $112.13 to improve the level of lighting in Morotai Avenue, Riverwood.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD171 - 03REQUEST FOR COUNCIL SUPPORT FROM PENSHURST WEST PUBLIC SCHOOL IN ESTABLISHING A CHILD CARE FACILITY

REPORT AUTHOR/S

Children's Services Co-ordinator, Mrs H Hodsdon

FILE REFERENCE

N/A

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

N/A


EXECUTIVE SUMMARY
Penshurst West Public School is attempting to establish an out of school hours care service on their site and seeks Council support.

RECOMMENDATION
THAT the information be received and noted.

FURTHER, THAT Council write to the Federal Minister for Family & Community Services, Minister for Children & Youth Affairs and local Members of Parliament highlighting the level of unmet demand for out of school hours care (OSHC) CCB places in Hurstville and recommend that additional CCB OSHC places be made available to the Hurstville local government area to support the establishment of additional OSHC services/places to meet existing demand, including places for children attending the Penshurst West Public School.

REPORT DETAIL
Council’s Children’s Services Coordinator was recently invited to attend a meeting of the School Council of Penshurst West Public School to discuss the possibility of Council supporting the school in their endeavours to establish a before and after school service for their community. Council may be aware that there is currently a drastic shortage of out of school hours (OSHC) places in NSW. A recent report in a newsletter from Network of Community Services, a non-profit, non-government organisation which acts as an information resource for out of school services, stated there were currently 11000 OSHC places needed in NSW.

Penshurst West Public School have indicated they have a real need for an OSHC service as a number of families are currently being forced to utilise unregistered and at times, inappropriate forms of care for their children before and after school hours. They are hoping to utilise their school hall as a temporary OSHC service in the short term, but have expressed a desire to build a purpose built facility on their school grounds in the future. The use of the school hall is seen as a less than satisfactory arrangement as other community groups use it. They have indicated that ideally a purpose built facility would be a multipurpose service which provided both school aged services such as OSHC and vacation care in addition to child care services for children prior to commencing formal schooling.

The Pole Depot Neighbourhood Centre is also liaising with Penshurst West Public School regarding the possibility of auspicing an additional OSHC service to be conducted in the school hall of Penshurst West Public School. The Pole Depot currently offer vacation care programs and an OSHC service and are looking to expand upon these services.

In order to do this, the Pole Depot would require the approval of additional Child Care Benefit (CCB) places from the Department of Family and Community Services (FaCS). CCB provides families with reduced child care fees and without funded CCB places being made available, the cost would be prohibitive for many families.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.

FURTHER, THAT Council write to the Federal Minister for Family & Community Services, Minister for Children & Youth Affairs and local Members of Parliament highlighting the level of unmet demand for out of school hours care (OSHC) CCB places in Hurstville and recommend that additional CCB OSHC places be made available to the Hurstville local government area to support the establishment of additional OSHC services/places to meet existing demand, including places for children attending the Penshurst West Public School.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.

THAT Council write to the Federal Minister for Family & Community Services, Minister for Children & Youth Affairs and local Members of Parliament highlighting the level of unmet demand for out of school hours care (OSHC) CCB places in Hurstville and recommend that additional CCB OSHC places be made available to the Hurstville local government area to support the establishment of additional OSHC services/places to meet existing demand, including places for children attending the Penshurst West Public School.

FURTHER, THAT Council congratulate the Council Officers involved with this matter.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD172 - 03FINAL REPORT ON REVIEW OF BROADBAND FUNDING & FAMILY DAY CARE

REPORT AUTHOR/S

Manager - Library & Community Services & Children's Services Coordinator, Ms H Hodsdon

FILE REFERENCE

N/A

REASON FOR REPORT

To outline concerns regarding operational funding for Family Day Care as a result of the Commonwealth's Review of Broadband Funding

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Not specifically known at this time

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes, SD075-03


EXECUTIVE SUMMARY
This report outlines concerns regarding operational funding for Family Day Care, both at Hurstville and nationally, as a result of the Commonwealth's Review of Broadband Funding.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL
Background

Members may recall reports advising of various government reviews of child care funding issues, including Child Care: Beyond 2001; Think Tank Workforce Issues for Family Day Care; and most recently the Rethinking Australian Child Care Funding – the Broadband Development. Many reports have raised the option of the removal of operational subsidy from Family Day Care.

Family Day Care provides formal home-based child care for children aged from birth to 12 years in the homes of registered and approved Family Day Care careproviders. The Hurstville Family Day Care Scheme has an average of 22 – 28 careproviders registered with the Scheme who provide care to 135 – 140 children. Careproviders are recruited, trained, supported and monitored by four (4) EFT staff. The operational subsidy supports the employment of the Coordination Unit staff in their role. These staff also administer the payment of the Federal government’s child care benefit (CCB) subsidy. Fees are paid by parents directly to the careproviders.

Review of Broadband Funding & Family Day Care Operational Subsidy

A report was submitted to the Service Delivery Committee in May 2003 (Item SD075-03) in regard to the Broadband Review. Following a period of consultation, a final report has been prepared by Community Link Australia (CLA), the consultants engaged by the Commonwealth to undertake the review. The draft Final Report has been forwarded to the Department of Family & Community Services (FaCS) and a copy of the ‘Final Report Preview’ has been placed on the CLA website.

There has been considerable concern raised by the children’s services sector regarding proposed recommendations in this report, in particular:

· the removal of operational subsidy for Family Day Care Schemes; and
· the payment of operational funding paid to all service types based on service provision to nominated target groups, such as rural and remote communities; children with disabilities etc.

This is consistent with the Federal government’s approach to funding based on service outcomes rather than for infrastructure support (such as staffing). This would have a serious impact on the future viability of Family Day Care Schemes as, without this funding, fees would need to rise substantially and it is thought that such an increase would make Family Day Care no longer a viable option for most families. In addition, Family Day Care Schemes are a major provider of care for children under two years of age, where the greatest unmet demand currently exists for child care services.

The National Family Day Care Association (NFDCCA) is encouraging Schemes to contact the Government to clearly indicate that the removal of operational subsidy from Family Day Care should not be considered. The campaign focuses on demonstrating the value of Family Day Care and the risk to its future viability should funds be removed or reduced.

A further report will be provided to Council as soon as the Final Report and recommendations have been made publicly available.


APPENDIX


COMMITTEE RECOMMENDATION
THAT the report be received and noted.

(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD173 - 03HURSTVILLE MEALS ON WHEELS UPDATE

REPORT AUTHOR/S

Community Worker - Aged and Disability Services, Ms V Field

FILE REFERENCE

N/A

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

N/A


EXECUTIVE SUMMARY
This report advises Councillors of two recent changes adopted by the Hurstville Meals on Wheels Association at its Annual General Meeting held in August 2003.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL
Members are advised that the Hurstville Meals on Wheels Association Incorporated, held its 36th Annual General Meeting on 21st August, 2003. On this occasion, two (2) constitutional changes were put to the meeting and passed. These proposals were:

1: that the president would serve a 2 year term only
This motion was put to the meeting by the current President, who is now undertaking his second year of service.

2: that the service would change its name
APPENDIX


COMMITTEE RECOMMENDATION
THAT the report be received and noted.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD174 - 03MINUTES OF THE COMMUNITY SAFETY COMMITTEE MEETING HELD ON 26 AUGUST, 2003

REPORT AUTHOR/S

Acting Manager - Community Services, Mr D Linden

FILE REFERENCE

C/00180

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

N/A


EXECUTIVE SUMMARY
The minutes of the meeting of the Community Safety Committee held on 26 August, 2003 are submitted for the information of Councillors with a note that the proposed Community Safety Expo to be held at Westfield will now be held on Saturday, 1 November 2003.

RECOMMENDATION
THAT the minutes be received and noted.

REPORT DETAIL
Minutes of the Community Safety Committee held on 26 August 2003.

APPENDIX
MINUTES OF THE HURSTVILLE COMMUNITY SAFETY COMMITTEE

MEETING HELD ON 26 AUGUST 2003


PRESENT:

Council Members:

Councillor C Wong (Chair & Deputy Mayor)
Councillor M Frawley

Council Staff:

Lynne George Manager Library and Community Services
David Linden Acting Manager Community Services
Cheryl Flynn Hurstville Place Manager

Community Representatives:

ITEM 1. APOLOGIES


ITEM 2. CONFIRMATION OF MINUTES

The minutes of the meeting of the Committee held on 22nd July 2003 were confirmed.

ITEM 3. MATTERS ARISING FROM THE MINUTES

David Linden advised that the matter of the Alcohol Free Zones in Peakhurst and Riverwood had been considered by the Service delivery Committee and would be considered by Council on 27th August. He also advised that the recommendations from the Safety Committee in relation to the D/A for the extension of trading hours of the take-away food shop in Forest Rd Peakhurst had been adopted by the Development Assessment Committee.

He further advised that due to the pressure of time and the fact that no issues had been identified by the Committee no submission was made to the Alcohol Summit.

In relation to the issue of crime in Riverwood the Committee was advised that letter had been forwarded to the unit building owners and an onsite meeting had been held to discuss the issues. The representatives of the building owners had agreed to take the suggested improvements to their next meeting of their Body Corporate for consideration.


ITEM 4. CRIME OVERVIEW AND UPDATE ON HOTSPOTS

Rick Simpson presented the crime statistics for the month of July. During the month there had been a dramatic increase in break, enter and steal offences particularly around North Hurstville and the Command had developed a strategy to try and combat the incidence of this offence. There had also been a sharp increase in the number of stealing offences. Assaults had dropped slightly from the previous month as had the number of vehicles stolen during the period. Robbery offences had shown a reasonable decline however steal from motor vehicles had risen sharply.

It was observed that there had been a change in the patterns of the days on which some offences had occurred which could not readily be explained.

ITEM 5. PRESENTATION ON SAFE PARTY PROGRAM

Rick Simpson gave a presentation on the Safe Party Program developed by the police to try and minimise the likelihood of parties getting out of control. A Safe Party Pak had been developed and would probably be distributed through schools and liquor outlets. It was indicated that information about the parties are sent via the internet and SMS messages.

ITEM 6. COMMUNITY SAFETY EXPO

David Linden informed the committee that the safety Expo would now be held on
Saturday 1st November at Westfield and invited all committee members to be in
attendance at some time during the day.

ITEM 7. COMMUNITY SAFETY FORUM

The committee was informed that a Community Safety Forum for the Chinese
speaking community was to be held on 5th September in the Civic Theatre and would
involve the police, Hurstville Council, the Department of Fair Trading, CASS and
ACCA.

ITEM 8. GENERAL BUSINESS

Jan Magrath raised several issues on behalf of the residents in her ward. The matters raised concerned the illegal operation of a brothel at 7 Hudson St Hurstville and speeding in Carlton Pde, Durham St, and Botany St as well as the dangerous condition of the footpath in Durham and Botany Sts. Some discussion followed and the Councillors present undertook to raise the issue of the brothel at the Council meeting on 27th August and the other issues with the relevant officers.

Doug McLaughlin advised that the bus service used to transport patrons from licensed premises in the Riverwood, Oatley and Peakhurst areas was about to cease due to the withdrawal of the support of one of the participating hotels.

Doug McLaughlin also advised the committee that as he had resigned from his position at the Riverwood Legion Club this would be his last meeting of the Safety Committee.

The Committee unanimously resolved to record a vote of thanks to Doug for his efforts while a member of the committee.

ITEM 9. NEXT MEETING

DATE: 23rd SEPTEMBER 2003
TIME: 6 PM
VENUE: COUNCIL MEETING ROOMS


COMMITTEE RECOMMENDATION
THAT the minutes be received and noted.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the minutes be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD175 - 03CASS - COMMUNITY SETTLEMENT SERVICES SCHEME WORKER FUNDING

REPORT AUTHOR/S

Acting Manager, Community Services - Mr D Linden

FILE REFERENCE

N/A

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

N/A


EXECUTIVE SUMMARY
The Chinese Australian Services Society (CASS) has received increased funding for the Community Settlement Services Scheme worker in Hurstville who currently operates with Council approval from the Community Services Section of at the Civic Centre on a part-time basis to access the Hurstville clients. This will mean an increase in the level of service provided and a slight increase in the hours of utilisation of Council facilities.

RECOMMENDATION
THAT the increase in the level of service to be provided and the utilisation of Council facilities by CASS to provide settlement services to newly arrived Chinese speaking migrants in Hurstville be noted.

REPORT DETAIL
For some years now Council has been providing office space (initially at the Barratt St premises and now at the Civic Centre) and other assistance free of charge to the Community Settlement Services Scheme (CSSS) worker employed by the Chinese Australian Services Society (CASS) for two half-days per week. The position of (CSSS) worker is funded by the Department of Immigration and Multicultural and Indigenous Affairs (DIMIA) to provide settlement information and referral services for newly arrived migrants and humanitarian entrants to assist them to settle in Australia. Council’s support has enabled CASS to provide a more direct service to the newly arrived Chinese speaking clients in Hurstville. The facilities made available to this worker include a PC workstation (on a shared basis), a small office for interviewing clients, stationery and the use of the photocopier and telephone service.

The CSSS program was included in the recent Review of Settlement Services for Migrants and Humanitarian Entrants conducted by DIMIA (as previously reported to Council) and as a result of the recommendations of the report on that Review, which have been adopted by the Federal Government, the program remains basically unchanged.

Funding for the CSSS program under the current arrangements has been on a year-to-year basis for the period 1 October to 30 September the following year. From 1 July 2004 the funding will be aligned with the financial year.

At the time when CASS re-applied for the funding for its CSSS worker, Council provided a letter of support for the work being performed by CASS under the CSSS program for the citizens of Hurstville and supported CASS’s proposal for an increase in the level of funding to enable the program to be expanded, in recognition of the growing population of newly arrived Chinese speaking migrants from Hong Kong and mainland China.

CASS has just recently been advised that their application for increased funding for the period commencing 1 October 2003 has been successful and that funding for the program in Hurstville will increase from the current two half-days per week to the equivalent of two full days per week. It is understood from CASS representatives that only one and a half days will be actually taken up with face-to-face case management and that the other half day will be used for administrative work, meetings and the like.

The funding period will continue beyond 30 September 2004 to 30 June 2005 to align it with the financial year as previously mentioned.

The expansion of the program will mean that the worker is based at the Civic Centre an additional half day per week from 1 October 2003.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the increase in the level of service to be provided and the utilisation of Council facilities by CASS to provide settlement services to newly arrived Chinese speaking migrants in Hurstville be noted.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the increase in the level of service to be provided and the utilisation of Council facilities by CASS to provide settlement services to newly arrived Chinese speaking migrants in Hurstville be noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD176 - 03MILES FRANKLIN MURAL PROJECT UPDATE

REPORT AUTHOR/S

Cultural Development Officer, Ms C Stevens

FILE REFERENCE

P/00477

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

SD 142-03 of 20 August, 2003


EXECUTIVE SUMMARY
To update Council of the Miles Franklin community mural project and gain approval for the design concept.

RECOMMENDATION
THAT the report be received and noted.

FURTHER, THAT the matter of the approval of the mural design be considered by Council at the meeting on 24 September 2003, when the final design and model will be available.

REPORT DETAIL

Design workshops and research
The following arrangements have been made by the artist to consult with the various groups on the design elements for this project.

Date Group Venue
01/09/03 Paul Brunten Mitchell Library
06/09/03 Friends of the Museum Museum
11/09/03 Friends of the Library Gladwyn
TBC Hurstville Historical Society TBC
TBC Oatley Flora and Fauna Assoc TBC

Concept Proposal
The proposal successfully encompasses themes detailed in the design brief while responding well to the context of the physical setting. Responses from the various groups consulted to date have been very positive and included sharing of knowledge and ideas as well as offers of participation. Participants have expressed an interest in fielding questions about the project from the community while the painting is being done, which will support the project and act as outreach for the work of the various groups.

Images from Hurstville circa 1930s, including the coach service and the old Council chambers, prominent contemporaries and friends of Ms Franklin such as Banjo Patterson and Henry Lawson, the Propeller newspaper with which she was associated and flora and fauna of the area are proposed to feature in the mural. The café situated adjacent will spill out into a 1930s café scene, blended into iconic landmarks of Hurstville and finally to a representation of Ms Franklin’s home in Carlton and examples of her work.

These elements are being discussed with the groups listed above for consideration in the final design, which will be presented to the Council on 24 September. Painting is due to commence pending approval of the design for completion on Miles Franklin’s birthday on Tuesday, 14 October 2003. A small community celebration is being planned for this date.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the report be received and noted.

FURTHER, THAT the matter of the approval of the mural design be considered by Council at the meeting on 24 September 2003, when the final design and model will be available.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.

FURTHER, THAT Council approve the mural design for the Miles Franklin Project that was displayed at the Council Meeting.
(Moved Clr S McMahon /Seconded Clr B Giegerl)


Meeting Date: 17/09/2003

SD177 - 03SERVICE DELIVERY - ENVIRONMENTAL SERVICES GROUP APPOINTMENT OF ADDITIONAL STAFF

REPORT AUTHOR/S

Manager - Environmental Services, Mr G Dickens

FILE REFERENCE

03/00437

REASON FOR REPORT

Approval of the appointment of an additional Parking Officer.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Yes - details provided in this report.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
As a result of a Council resolution dated February 26, 2003, to appoint an additional Parking Officer, a request was made to have a further report be presented to assess the progress of the appointment.

This report is presented to Council to assess that progress and to consider the appointment of additional staff to the Law Enforcement Unit of the Environmental Services Group, and relates specifically to:-
1. The appointment of an additional Parking Officer.
2. The making permanent of a current casual administrative position to address the needs of the Group in order to fully resource and adequately support all of the Unit’s functions and activities.

Funding for these positions will not impact negatively on existing budgetary arrangements, as both positions can be funded by the additional income generated from the enforcement of parking control regulations.

RECOMMENDATION
THAT an additional Parking Officer be appointed to Council’s Law Enforcement Group.

THAT the current position of Casual Administrative Assistant be reclassified as permanent full time, and be advertised and filled accordingly.

FURTHER, THAT the funding of both positions be sourced from the Revenue Account of Program Budget 8.010a.

REPORT DETAIL
Council has a total of eleven (11) staff within its Law Enforcement Group, allocated as follows:-
- Environmental Compliance – 4 Officers;
- Off Street Parking Patrol – 3 Officers;
- On Street Parking Control – 2 Officers; and,
- Administrative Assistant – 1 Casual (approximately 18 hours per week).

1. APPOINTMENT OF ADDITIONAL PARKING CONTROL OFFICER

Since the appointment of an additional Parking Officer to Council’s Law Enforcement Unit in June 2003, Council has been able to increase its coverage in terms of the enforcement of ‘On Street’ parking requirements in and around the major business centres of the City. This has had a positive result not only in terms of the revenue generated but also in providing the resources needed to ensure the effective turnover of parking spaces in the Hurstville CBD, and other business centres within the LGA.

Council’s position would, however be further improved by the appointment of an additional parking officer, as this additional resource would permit the patrol of all of the City’s business centres on a regular basis. At this point in time it is considered that coverage across the LGA is approximately 75%. This would increase to 100% through the appointment of this additional officer. It would also continue to reinforce Council’s concerns for both business operators, shoppers and other stakeholders in ensuring the effective turnover of public parking spaces, as well as providing a visible Council presence in all of its business districts.

It is considered that the cost of appointing an additional officer will be more than off-set by the revenue that will be raised from these duties, and in this regard the following information is provided.
DETAILS
AMOUNT
Average Net Revenue Per Officer Per Week
$3,000
Average Cost to Employ 1 Officer Per Week (Including On Costs – Estimated at 30% and Overtime)
$950
ESTIMATED ANNUAL EXPENDITURE / REVENUE
Estimated Employee Costs Per Annum (Including On Costs and O/T) – Per Officer
$50,000
Estimated Net Revenue Per Annum – Per Officer
$156,000
Net Result
$106,000


2. APPOINTMENT OF PERMANENT – FULL TIME ADMINISTRATIVE ASSISTANT

A casual position currently exists within the Law Enforcement Group to perform administrative duties, mainly statistical data, for all Penalty Infringement Notices and Infringement Processing Bureau (IPB) related matters, including the processing of accounts for monthly payments and income to and from the IPB. The position is currently being filled approximately 18 – 20 hours per week.

It is considered that to adequately support all of the Unit’s activities this position needs to be made permanent full time. The additional duties would include:-
- clerical duties, including typing of LEO reports and correspondence, a function that was lost due to the restructuring process (5 – 6 hours per week);
- taking telephone inquiries, organising appointments, collating time sheet data, and records management for LEO’S and Parking Officers (5 hours per week);
- the preparation of additional statistics and data analysis that are currently being done by the Environmental Services Manager, because of a lack of in-house resources (5 – 6 hours per week);
- additional administrative support for the Environmental Services Manager (2.5 hours per week); and,
- additional administrative and clerical support for the Waste Team (2.5 hours per week).

These duties are currently being performed by management, LEO’s and Parking Officers (which has the effect of impacting negatively on their major duties), and members of the Technical Services Administrative team, which is above and beyond the scope of their duties.

An amount of $30,500 is provided in the current budget to fund this position as it currently exists. It is considered that to make the position permanent an amount of approximately $42,500 (inclusive of On Costs) would be required. The funds for the additional amount of $12,000 could come from the following sources:-
- Revenue from the appointment of the additional Parking Officer – $7,800; and,
- Domestic Waste Services $4,200 (10% of position as it would involve work related to the provision of domestic waste services).

These appointments would enhance organisational effectiveness and would not impact negatively on current budget criteria.

APPENDIX


COMMITTEE RECOMMENDATION
THAT an additional Parking Officer be appointed to Council’s Law Enforcement Group.

THAT the current position of Casual Administrative Assistant be reclassified as permanent full time, and be advertised and filled accordingly.

FURTHER, THAT the funding of both positions be sourced from the Revenue Account of Program Budget 8.010a.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT an additional Parking Officer be appointed to Council’s Law Enforcement Group.

THAT the current position of Casual Administrative Assistant be reclassified as permanent full time, and be advertised and filled accordingly.

FURTHER, THAT the funding of both positions be sourced from the Revenue Account of Program Budget 8.010a.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD178 - 03WASTE STATISTICS 2002/03

REPORT AUTHOR/S

Manager - Environmental Services, Mr G Dickens & Waste Education Officer, Mrs J Haining

FILE REFERENCE

W/00059

REASON FOR REPORT

Advise Council of waste statistics for Council's waste and recycling services for 2002-2003

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report is presented to Council for the information of Members in relation to waste statistics for the provision of Council’s waste and recycling services for the 2002-2003 Financial Year.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
The objectives of the Waste Services section of the Environmental Services business unit are to:-

· Provide cost effective and efficient collections of domestic waste and recyclable materials in accordance with community standards and contractual arrangements agreed upon by Council and its Contractor, Cleanaway Municipal Services.
· Develop and implement effective waste management and minimisation initiatives in line with Council policy and applicable regulatory requirements.
· Promote community awareness of all waste management and minimisation initiatives.
· Provide a cost effective and efficient collection of commercial waste and recyclable material from participating commercial premises within the Hurstville LGA in accordance with contractual arrangements agreed upon by Council and its Contractor, Cleanaway Municipal Services
· Develop and enhance the business of commercial waste and recycling collections. In July 2000 Council implemented a new waste service consisting of a 3 bin domestic collection system and biannual cleanup. Commercial premises are also offered commercial waste and recycling services, depending on their waste requirements.
Council’s current domestic waste budget is $6.31 million.

Waste and Recycling Stream Tonnages

The total tonnages of waste and recycling collected have increased from 30,599 tonnes to 31,502 tonnes in the 02/03 financial year. This equates to an increase of approximately 2% in the total stream. This increase can be mainly attributed to the increase in clean-up collection tonnages over the past year. In the 02/03 financial year the amount of garbage collected was 16, 274 tonnes which is an increase of approximately 4% on the 01/02 financial year.

Garbage currently represents 51.66% of the total waste stream. Prior to the commencement of the three (3) bin system garbage was approximately 75% of the total. This has resulted in cost savings of approximately $1.2 million in tipping fees since the introduction of these services.

The amount of green waste collected has only marginally increased and can be attributed to the drought that we have experienced in the previous 12 months. In the 02/03 financial year the amount of green waste collected was 5,970 tonnes which equates to an increase of 0.8% on 01/02 tonnages.

Recycling collections have been consistent over the past few years and strategies are being developed to increase the collection of recyclables. In the 02/03 financial year the amount of recycling collected was 7,312 tonnes, which is a marginal 0.5% decrease on the collected tonnages 01/02 financial year. Investigations are being conducted to determine the reason for the stabilisation of the recycling tonnages collected.

Clean-up collections have increased over the past few years and we are in the process of commissioning an in-house study to determine the issues that need to be addressed in an endeavour to minimise the amount of hard waste collected. In the 02/03 financial year the amount of clean-up materials collected was 1,946 tonnes, an increase of 18% on the tonnages collected in 01/02.
DOMESTIC WASTE STATISTICAL DATA – COMPARISONS
WASTE STREAM
00/01
(Tonnes)
01/02
(Tonnes)
02/03
(Tonnes)
Domestic Waste
21,369
15,617
16,274
Clean Up
1,374
1,689
1,946
Domestic Recycling
7,161
7,355
7,312
Green Waste
2,230
5,938
5,970
TOTAL WASTE STREAM
32,134
30,599
31,502

Diversion Rates

The amount of waste sent to landfill has decreased by over 22% since the implementation of the new service. There has, however, been very little change in the diversion rate in the 02/03 financial year. This may be due to the effects of the drought decreasing the amount of green waste collected.
In accordance with adopted KPI criteria, recyclable materials make up over 23% of the waste stream and green waste comprises approximately 19% of the waste stream. Waste minimisation initiatives are being implemented in an effort to increase the diversion rate to 50% in the next financial year.

Contamination Rates

Contamination of the recycling streams has decreased significantly since the introduction of a contamination tracking system, which has resulted in letters being sent to offending property owners and occupiers. Recycling contamination letters were also introduced in July 2002 and have decreased from a high of 322 contamination incidents to 96 in the fourth quarter of the 02/03 financial year.

Green waste contamination incidents peaked over the 2nd and 3rd quarters which coincides with the spring and summer seasons where the green waste bin presentation rate is much higher. During that period there were also increased second contamination incidents and the number of letters sent out to residents have decreased substantially since. During that period there were also increased second contamination incidents, since then the number of letters sent out to residents has decreased substantially.






Complaints and Missed Services

The performance of the contractor has been in accordance with the current budget KPI criteria, with complaints received by the Waste Services Hotline being less than 0.055% for all services. This is considerably lower than the KPI, which is 1% of all services. The number of total waste, recycling and green waste services provided per annum is 644,228 and the total number of missed services is 248, which equates to less than 0.055%.for all services.

Commercial Services

The participation rate for commercial services has increased steadily over the past 3 years, with the current number of services approximately 2050. Members are however advised that a Business Development Program is in the process of being developed which will aim to increase market share by 30% within the first twelve months of its operation.



Conclusions

1. The amount of total waste generated by residents has increased marginally since the 01/02 financial year. This can be attributed to increases in the size of the population, increased consumer activity, and the additional bin space provided over all three streams.2. There has been a decrease in contamination of both recycling and green waste. This can be attributed to the waste minimisation and management activities being effective in increasing residents awareness of what can and can not be placed in the recycling and green waste bins. Education and awareness initiatives will further increase residents knowledge of how to minimise waste and use the services correctly.

3. Development of the commercial waste services business plan will increase the commercial service participation rates and therefore increase revenue for Council.

4. Stabilisation of costs in relation to the provision of all services. Council has been able to provide the community with a nil increase in its Domestic Waste Charge for the current financial year, an excellent result considering there has been a 5% increase in tipping fees and a CPI increase of 2.5%.

It is considered that in light of the information provided herein, Council’s waste services are well managed, and the community is experiencing significant benefits in terms of cost savings and environmental gains. There is however considerable work to be done to ensure that these gains will not diminish over time, and that the aims and objectives of Council’s waste management and minimisation initiatives will be achieved.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

SD179 - 03HURSTVILLE CITY COUNCIL ILLEGAL DUMPING TASK FORCE MINUTES

REPORT AUTHOR/S

Manager - Environmental Services, Mr G Dickens

FILE REFERENCE

W/00059

REASON FOR REPORT

Advise Council of matters discussed and resolved at the Illegal Dumping Task Force Meeting

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Advise Council of matters discussed and resolved at the Illegal Dumping Task Force Meeting.

RECOMMENDATION
THAT the information be received and noted.

REPORT DETAIL
HURSTVILLE CITY COUNCIL ILLEGAL DUMPING TASK FORCE

Minutes of Meeting 23 - Wednesday 3 September, 2003

See Attached Document

APPENDIX
ILLEGAL DUMPING TASK FORCE MINUTES - SEPT 03.doc

COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADDENDUM
SD180A - 03REQUEST TO HOLD 'MEET THE LOCAL MEMBER' GATHERING AT MORTDALE MEMORIAL PARK ON SATURDAY, 18 OCTOBER 2003

REPORT AUTHOR/S

Engineers Administrative Assistant, Mrs A Horne

FILE REFERENCE

P/00290

REASON FOR REPORT

To hold 'Meet the Local Member' gathering at Mortdale Memorial Park on Saturday, 18 October 2003.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Request by Daryl Melham MP to use Mortdale Memorial Park.

RECOMMENDATION
THAT the matter be referred to Council for consideration.

REPORT DETAIL
We have received a fax from Daryl Melham MP, Member for Banks, Shadow Minister for Heritage and Territories as follows:
As I said though, we need to establish whether all this is permissible by Council…………”

Generally we do not book out Mortdale Memorial Park so there are no fees and charges applicable, however should the event be approved we recommend that a refundable cleaning deposit of $200.00 be imposed to ensure the park is left clean and tidy.


APPENDIX


COMMITTEE RECOMMENDATION
THAT the matter be referred to Council for consideration.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the request to hold "Meet the Local Member" Gathering at Mortdale Memorial Park on Saturday, 18th October, 2003 be granted with a refundable cleaning deposit of $200.00 being imposed.
(Moved Clr J Morris /Seconded Clr S McMahon)