HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
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REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE
HELD ON WEDNESDAY, 17TH SEPTEMBER, 2003




PRESENT

Committee Members:

His Worship The Mayor Councillor V Badalati
Councillor C Lee
Councillor S McMahon

Councillor M Frawley (in attendance during voting on Item ADM134-03 only)
Councillor M Lynch (in attendance during voting on Item ADM134-03 only)

Council Staff:

Acting General Manager, Mr D Rosenbaum
Acting Senior Manager - Administration, Mr L Mifsud

Acting Manager - Community Services, Mr D Linden (Departed at 7.13pm)
Minute Secretary, Mrs T Zabaras


The meeting commenced at 7.05 pm


APOLOGIES

An apology for inability to be present was tendered on behalf of Councillor C Wong .

COMMITTEE'S RECOMMENDATION:

THAT the apology be received and noted and that leave of absence be granted.

(Moved Clr S McMahon, Seconded Clr C Lee)


DISCLOSURE OF INTEREST

The following Councillors declared an interest in a matter before the Committee:

Clr V Badalati - Item ADM134-03 - Business Enterprise Centre, St George & Sutherland
Shire Ltd - Renewal of Membership

Clr C Lee - Item ADM134-03 - Business Enterprise Centre, St George & Sutherland
Shire Ltd - Renewal of Membership


ITEMS

Interest:
In accordance with the interests declared, Councillors V Badalati and C Lee withdrew from the meeting for the period of debate and voting on Item ADM134-03.

Councillor S McMahon took the Chair and Councillors M Frawley and M Lynch joined the meeting during discussion and voting on this item.

Item No: ADM134 - 03 - BUSINESS ENTERPRISE CENTRE, ST. GEORGE AND SUTHERLAND SHIRE LTD - RENEWAL OF MEMBERSHIP
(Report by Manager - Administration, Mr L Mifsud) C/00092

COMMITTEE'S RECOMMENDATION:

THAT in accordance with Section 356 of the Local Government Act, 1993, Council grant financial assistance in the amount of $5,500.00 (including GST) to the Business Enterprise Centre, St. George and Sutherland Shire Ltd for the 2003/2004 financial year.


FURTHER, THAT His Worship the Mayor be nominated as Council's representative on the Business Enterprise Centre Board.

(Moved Clr M Lynch /Seconded Clr M Frawley)

It being noted that Councillors V Badalati and C Lee returned to the meeting at this juncture.
Councillor S McMahon stepped down from the Chair and Councillors M Frawley and M Lynch departed from the meeting.


Item No: ADM135 - 03 - DIVERSITY IN HEALTH CONFERENCE
(Report by Acting Manager, Community Services - Mr D Linden)

COMMITTEE'S RECOMMENDATION:

THAT interested Councillors and the Community Worker - Aged and Disability Services be authorised to attend the Diversity in Health Conference in Sydney and that the registration fees be met by Council.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM136 - 03 - FAMILIES FIRST IN PRACTICE CONFERENCE 9 & 10 OCTOBER 2003
(Report by Children's Services Co-ordinator - Mrs H Hodsdon)

COMMITTEE'S RECOMMENDATION:

THAT approval be granted for the Children's Services Coordinator to attend the Families First in Practice Conference on 9 and 10 October 2003 and that the registration fee of $400 be met by Council.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM137 - 03 - HURSTVILLE CITY COUNCIL RE-VOTES FOR 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)

COMMITTEE'S RECOMMENDATION:

THAT Council adopt this report for the Revote of expenditure from 2002/2003 into the current financial year totalling $3,218,756.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM138 - 03 - HURSTVILLE CITY COUNCIL REVOTES FOR COMMUNITY SERVICES 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)

COMMITTEE'S RECOMMENDATION:

THAT Council adopt this report for the revote of expenditure from 2002/2003 into the current financial year totalling $5,231.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM139 - 03 - PLANNING INSTITUTE OF AUSTRALIA – BEST PRACTICE IN LOCAL GOVERNMENT PLANNING FORUM
(Report by Manager Strategic Planning, Mr M Jericho) C/00061

COMMITTEE'S RECOMMENDATION:

THAT Council authorise staff from Policy, Planning and Environment to attend the Planning Institute of Australia, NSW Division, Annual Conference, with registration and accommodation costs funded by Council.


THAT attendance by nominated/available Councillors be endorsed and funded from Delegates’ Expenses.

FURTHER, THAT after the Conference is held, copies of the discussion papers and any other relevant papers from the Conference be distributed to all Councillors.

(Moved Clr S McMahon /Seconded Clr C Lee )


Item No: ADM140 - 03 - RIVERWOOD COMMUNITY CENTRE (INC) - REQUEST FOR DONATION
(Report by Manager - Administration, Mr L Mifsud) F/00036

COMMITTEE'S RECOMMENDATION:

THAT a donation of $1,000.00, under the provision of Section 356 of the Local Government Act, 1993, be made from Program 1-014 of the 2003/2004 Adopted Program Budget to the Riverwood Community Centre (Inc) towards an activity that is part of the 2003 Riverwood Community Festival.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM141 - 03 - SYDNEY CHINESE OPERA INC. - REQUEST FOR WAIVING OF RENTAL OR REDUCED RENTAL - MARANA AUDITORIUM
(Report by Manager - Administration, Mr L Mifsud) C/00255

COMMITTEE'S RECOMMENDATION:

THAT Sydney Chinese Opera Inc. be advised that Council is unable to accede to their request for the waiving of the rental or reduced rental for the use of the Marana Auditorium as requested on Thursday, 11th March, 2004.


FURTHER, THAT Sydney Chinese Opera Inc. be advised of Council's policy in this regard and that the Marana Auditorium will be available for rental on Thursday, 11th March, 2004, for a fee of $858.00.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM142 - 03 - TENDERS - SUPPLY AND DELIVERY OF MECHANICAL BROOM SWEEPERS
(Report by Manager - Administration, Mr L Mifsud) 03/00674

COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM143 - 03 - YOUNG LEADERS FOUNDATION LTD - 2003 NATIONAL YOUNG LEADERS' DAYS
(Report by Manager - Administration, Mr L Mifsud) 03/00133

COMMITTEE'S RECOMMENDATION:

THAT Council write to all local Secondary Schools in the area with Year 12 students, requesting they nominate one (1) student from their School to attend the National Young Leaders' Day to be held on Monday, 24th November, 2003 at the Sydney Convention Centre, Darling Harbour.


THAT Council also request the Youth Council to nominate two (2) representatives to attend the event.

FURTHER, THAT Council pay for the purchase of the tickets for the students and representatives attending the event and these costs be met from Program 1-014 (Sponsorship - Sporting, Cultural, Academic) of the 2003/2004 Adopted Program Budget.

(Moved Clr S McMahon /Seconded Clr C Lee)


Item No: ADM144A - 03 - DISPOSAL / RETENTION OF AUDIO TAPES OF COUNCIL MEETINGS
(Report by Archivist, Ms G Pracy) R/00582

COMMITTEE'S RECOMMENDATION:

THAT Council authorise the Archivist to undertake disposal of Council’s audio tapes in accordance with the recommendations of the General Disposal Authority for Local Government Records (GDA10). This Authority has been issued under Section 21 (2) (c) of the State Records Act 1998 and is the legal instrument for the disposal of local government records in New South Wales.


FURTHER THAT Council’s Code of Meeting Practice be amended in accordance with the provisions of Division 1, Part 2 of Chapter 12 of the Local Government Act, to concur with the recommendations of Council’s legal advisors, Deacons and the Acting Privacy Commissioner as outlined in this report.

(Moved Clr C Lee /Seconded Clr S McMahon)



The meeting finished at 7.32 pm.


____________________________________
CHAIRPERSON



COUNCIL RESOLUTION
RESOLVED THAT the Minutes of the Administration Meeting held on 17/09/2003 be adopted.

(Moved Clr M Frawley /Seconded Clr S McMahon)