HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE ADMINISTRATION MEETING
TO BE HELD ON 17TH SEPTEMBER, 2003


Summary:
Item No: ADM134 - 03 - BUSINESS ENTERPRISE CENTRE, ST. GEORGE AND SUTHERLAND SHIRE LTD - RENEWAL OF MEMBERSHIP
(Report by Manager - Administration, Mr L Mifsud) C/00092

Item No: ADM135 - 03 - DIVERSITY IN HEALTH CONFERENCE
(Report by Acting Manager, Community Services - Mr D Linden)

Item No: ADM136 - 03 - FAMILIES FIRST IN PRACTICE CONFERENCE 9 & 10 OCTOBER 2003
(Report by Children's Services Co-ordinator - Mrs H Hodsdon)

Item No: ADM137 - 03 - HURSTVILLE CITY COUNCIL RE-VOTES FOR 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)

Item No: ADM138 - 03 - HURSTVILLE CITY COUNCIL REVOTES FOR COMMUNITY SERVICES 2002/2003
(Report by Management Accounting Officer, Mrs J Gilbert)

Item No: ADM139 - 03 - PLANNING INSTITUTE OF AUSTRALIA – BEST PRACTICE IN LOCAL GOVERNMENT PLANNING FORUM
(Report by Manager Strategic Planning, Mr M Jericho) C/00061

Item No: ADM140 - 03 - RIVERWOOD COMMUNITY CENTRE (INC) - REQUEST FOR DONATION
(Report by Manager - Administration, Mr L Mifsud) F/00036

Item No: ADM141 - 03 - SYDNEY CHINESE OPERA INC. - REQUEST FOR WAIVING OF RENTAL OR REDUCED RENTAL - MARANA AUDITORIUM
(Report by Manager - Administration, Mr L Mifsud) C/00255

Item No: ADM142 - 03 - TENDERS - SUPPLY AND DELIVERY OF MECHANICAL BROOM SWEEPERS
(Report by Manager - Administration, Mr L Mifsud) 03/00674

Item No: ADM143 - 03 - YOUNG LEADERS FOUNDATION LTD - 2003 NATIONAL YOUNG LEADERS' DAYS
(Report by Manager - Administration, Mr L Mifsud) 03/00133





___________________________________________________________________________
Meeting No. 8 to be held on 17th September, 2003




HURSTVILLE CITY COUNCIL

CIVIC CENTRE, MACMAHON STREET, HURSTVILLE 2220


10 September, 2003


His Worship the Mayor and the Councillors

Dear Member

I have by direction to inform you that a meeting of the ADMINISTRATION Committee of the Council will be held at the Civic Centre, Hurstville, on WEDNESDAY, 17 SEPTEMBER, 2003 at 7.00 P.M for consideration of the business mentioned hereunder.


Yours faithfully,




GENERAL MANAGER
B U S I N E S S:


5.30 p.m. Dinner

7.00 p.m. 1. Apologies

2. Disclosure of Interest

3. Consideration of reports submitted to the:

Administration CommitteeCOMMITTEE MEMBERSHIP: QUORUM: 3

His Worship the Mayor, Councillor V Badalati (Chairperson)
Deputy Mayor, Councillor C Wong
Councillor C Lee
Councillor S McMahon







Meeting Date: 17/09/2003

ADM134 - 03BUSINESS ENTERPRISE CENTRE, ST. GEORGE AND SUTHERLAND SHIRE LTD - RENEWAL OF MEMBERSHIP

REPORT AUTHOR/S

Manager - Administration, Mr L Mifsud

FILE REFERENCE

C/00092

REASON FOR REPORT

Request for financial assistance

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Funds available in the 2003/2004 Adopted Program Budget.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes - ADM104/03 to Council Meeting on 23rd July, 2003


EXECUTIVE SUMMARY
Council has previously resolved to advertise its intention to consider granting financial assistance to the Business Enterprise Centre, St. George and Sutherland Shire Ltd.

The proposal was advertised and following the expiration of the advertising period, no submissions had been received.


RECOMMENDATION
THAT in accordance with Section 356 of the Local Government Act, 1993, Council grant financial assistance in the amount of $5,500.00 (including GST) to the Business Enterprise Centre, St. George and Sutherland Shire Ltd for the 2003/2004 financial year.

FURTHER, THAT His Worship the Mayor be nominated as Council's representative on the Business Enterprise Centre Board.


REPORT DETAIL
Council at its meeting on 23rd July, 2003, gave consideration to a request from the Business Enterprise Centre, St. George and Sutherland Shire Ltd for Council to renew its membership of the organisation, as a Corporate Member, and pay the relevant fee of $5,500.00 (including GST).

At that meeting, Council resolved as follows:-

In accordance with the above resolution, an appropriate advertisement was placed in the St. George and Sutherland Shire Leader on Thursday, 7th August, 2003, requesting submissions regarding the proposal. Following the expiration of the advertising period, no submissions had been received by Council regarding the proposal.

Provision has been made in the 2003/2004 Adopted Program Budget for the provision of financial assistance of $5,000.00 (excluding GST) to the Centre.

In the past Council has also nominated His Worship the Mayor as its representative on the Centre's Board.

In view of the above, the recommendation outlined earlier is referred to Council for consideration.


APPENDIX


COMMITTEE RECOMMENDATION
THAT in accordance with Section 356 of the Local Government Act, 1993, Council grant financial assistance in the amount of $5,500.00 (including GST) to the Business Enterprise Centre, St. George and Sutherland Shire Ltd for the 2003/2004 financial year.

FURTHER, THAT His Worship the Mayor be nominated as Council's representative on the Business Enterprise Centre Board.
(Moved Clr M Lynch /Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT in accordance with Section 356 of the Local Government Act, 1993, Council grant financial assistance in the amount of $5,500.00 (including GST) to the Business Enterprise Centre, St. George and Sutherland Shire Ltd for the 2003/2004 financial year.

FURTHER, THAT His Worship the Mayor be nominated as Council's representative on the Business Enterprise Centre Board.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM135 - 03DIVERSITY IN HEALTH CONFERENCE

REPORT AUTHOR/S

Acting Manager, Community Services - Mr D Linden

FILE REFERENCE

N/A

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

$594 if paid before 19 September or $649 after that date

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

N/A


EXECUTIVE SUMMARY
This report seeks approval for attedance at a Conference on Diversity in Health to be held in Sydney in late October 2003.

RECOMMENDATION
THAT interested Councillors and the Community Worker - Aged and Disability Services be authorised to attend the Diversity in Health Conference in Sydney and that the registration fees be met by Council.

REPORT DETAIL
The Diversity Health Institute and a number of other organisations have organised a three day Diversity in Health 2003 Conference at the Sydney Convention and Exhibition Centre Darling Harbour from 27-29 October 2003.

The theme of the Conference is Innovation…..Creativity……Harmony and focuses on the challenges facing the community, carers, service providers and policy makers in ensuring the health and wellbeing of people from culturally and linguistically diverse backgrounds. The organisers have attracted national and international speakers to present keynote addresses.

Papers will be delivered on a range of topics including innovation in service design, development and delivery; creating healthy public policy; building capacity in communities and systems and dealing with diversity in consumers and carer participation and would be of interest to Council’s Aged and Disability Services Community Worker.

As the conference is being held in Sydney the only expense incurred is the registration fee of $594 if paid before 19 September 2003 and $649 if paid after that date.

The Director – Administration advises that the amounts of $14,654.78 and $28,868.97 have been expended or committed to date from the 2003/04 Delegates Expenses Allocation of $70,000 and $55,000 for Councillors and Senior Officers respectively.

Accordingly the amounts of $55,345.22 and $26,131.03 are available for further commitment as at the date of this report.


APPENDIX


COMMITTEE RECOMMENDATION
THAT interested Councillors and the Community Worker - Aged and Disability Services be authorised to attend the Diversity in Health Conference in Sydney and that the registration fees be met by Council.
(Moved Clr S McMahon /Seconded Clr C Lee)
COUNCIL RESOLUTION
RESOLVED THAT interested Councillors and the Community Worker - Aged and Disability Services be authorised to attend the Diversity in Health Conference in Sydney and that the registration fees be met by Council.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM136 - 03FAMILIES FIRST IN PRACTICE CONFERENCE 9 & 10 OCTOBER 2003

REPORT AUTHOR/S

Children's Services Co-ordinator - Mrs H Hodsdon

FILE REFERENCE

N/A

REASON FOR REPORT

Submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

$400

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

N/A


EXECUTIVE SUMMARY
Advice has been received of a Families First conference to be held on 9 and 10 October, 2003 at the Wesley Conference Centre, Sydney and this report recommends approval for the Children's Services Coordinator to attend.

RECOMMENDATION
THAT approval be granted for the Children's Services Coordinator to attend the Families First in Practice Conference on 9 and 10 October 2003 and that the registration fee of $400 be met by Council.

REPORT DETAIL
Families First is the NSW Government’s interagency prevention and early intervention strategy to support families in raising their children. The strategy started in three areas in NSW in late 1998 and has now commenced in all areas of NSW.

Families First focuses on improving outcomes for the entire population of children, 0-8 years living in NSW. It is designed to increase the effectiveness of early intervention and prevention services in helping families to raise healthy, well-adjusted children.

The Families First in Practice conference is about sharing experiences of the development of Families First in New South Wales. The conference aims to reflect on what it takes to build a support network that aims to improve outcomes for children.

The conference will offer a valuable opportunity to exchange information and stimulate ideas on planning, practices, performance and future possibilities and is for practitioners, policy officers, planners, managers, volunteers and researchers who are delivering Families First in New South Wales.

The themes of the conference are:

· Building and nurturing networks to support planning and better service delivery
· Changing the way we work together to support families
· Re-thinking and developing practices for better outcomes

There will be a range of conference workshops in the following areas:

· Policy and systems issues
· Service models
· Key population groups

Council’s Children’s Services Coordinator is currently involved in a Families First project in the South East Sydney region. This project is looking at developing models and resources to support Children’s Services to enhance their role in linking to other services and being a resource for families, and developing and enhancing community capacity. The conference is seen as being valuable in addressing many of the issues which will be investigated further in this project.

As the conference venue is local, there are no additional costs to the registration fee.

The Director – Administration advises that the amounts of $14,654.78 and $28,868.97 have been expended or committed to date from the 2003/04 Delegates Expenses Allocation of $70,000 and $55,000 for Councillors and Senior Officers respectively.

Accordingly the amounts of $55,345.22 and $26,131.03 are available for further commitment as at the date of this report.

APPENDIX


COMMITTEE RECOMMENDATION
THAT approval be granted for the Children's Services Coordinator to attend the Families First in Practice Conference on 9 and 10 October 2003 and that the registration fee of $400 be met by Council.
(Moved Clr S McMahon /Seconded Clr C Lee)
COUNCIL RESOLUTION
RESOLVED THAT approval be granted for the Children's Services Coordinator to attend the Families First in Practice Conference on 9 and 10 October 2003 and that the registration fee of $400 be met by Council.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM137 - 03HURSTVILLE CITY COUNCIL RE-VOTES FOR 2002/2003

REPORT AUTHOR/S

Management Accounting Officer, Mrs J Gilbert

FILE REFERENCE

N/A

REASON FOR REPORT

Votes lapse at the end of the financial year and needs Council's approval to be revoted to current financial year.

DOES AN EXISTING POLICY COVER THIS MATTER?

No - needs consideration by Council each financial year.

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

None - as source of funds are set aside from previous year's budget allocations.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No - needs consideration by Council each financial year.


EXECUTIVE SUMMARY
The Local Government (Financial Management) Regulations 1993, Clause 17 states that all approvals of expenditure and votes lapse at the end of the financial year, except for works, service, goods and materials or facilities already started or contracted to be carried out or to be provided before the end of the year concerned.

The following are votes for the 2002/2003 year that have not been commenced or finalised and therefore need to be revoted for expenditure in the current financial year, 2003/2004.


RECOMMENDATION
THAT Council adopt this report for the Revote of expenditure from 2002/2003 into the current financial year totalling $3,218,756.


REPORT DETAIL
The Local Government (Financial Management) Regulations 1993, Clause 17 states that all approvals of expenditure and votes lapse at the end of the financial year, except for works, service, goods and materials or facilities already started or contracted to be carried out or to be provided before the end of the year concerned.

The following are votes for the 2002/2003 year that have not been commenced or finalised and therefore need to be revoted for expenditure in the current financial year, 2003/2004.

The total amount being revoted for 2002/03 is $3,218,756 broken down into Operating expenditure of $504,939, Capital expenditure of $1,118,647 and Infrastructure expenditure of $1,595,170.

Council’s Executive Committee has reviewed the revotes listing and has consulted with the individual line Managers in relation to each revote item. It should be noted that, a new Revotes Policy will be implemented for the 2003-2004 financial year, which will address the parameters, processes and procedures for the year end revotes.

A separate report will be submitted to Council in relation to this new Revotes Policy.

OPERATING EXPENDITURE

Manager's
Name
Directorate
Program
Number
Description
Account Number
Amount
Michael AndonAdministration1-022GIS Software Support40200-10025,357
Chris LawlorAdministration1-002Re-valuation of Assets40801-03115,000
Brian MortimerPolicy, Planning & Environmental1-015Human Resources Salaries40172-01052,385
Matt JerichoPolicy, Planning & Environmental5-007Transport Land Use Strategy45799-3605,000
Matt JerichoPolicy, Planning & Environmental5-007DCP for Business Zones45780-040824
Matt JerichoPolicy, Planning & Environmental5-007Business Zones Analysis45780-0502,000
Matt JerichoPolicy, Planning & Environmental5-007ESD Framework45782-03015,000
Matt JerichoPolicy, Planning & Environmental5-007Sustainability Living Guide45782-04010,000
Matt JerichoPolicy, Planning & Environmental5-007Exhibition Printing45787-0006,964
Matt JerichoPolicy, Planning & Environmental5-007Design for Narrow Lots45791-1007,535
Matt JerichoPolicy, Planning & Environmental5-007Community Consultation45795-0009,050
Matt JerichoPolicy, Planning & Environmental5-007Review of DCP’s45796-7001,411
Matt JerichoPolicy, Planning & Environmental5-007Urban Form Strategy Riverwood45799-2501,525
Matt JerichoPolicy, Planning & Environmental5-007Heritage Assistance Grant45799-5707,000
Cindy CunninghamPolicy, Planning & Environmental5-009Revolving Energy Fund45814-01025,000
Cheryl FlynnPolicy, Planning & EnvironmentalHurstville TownProperty Council Sponsorship45799-610325
Cheryl FlynnPolicy, Planning & EnvironmentalHurstville TownHurstville Town Centre Banners49074-02017,807
Cheryl FlynnPolicy, Planning & EnvironmentalHurstville TownHurstville Strathfield Railway Study49074-08016,759
Cheryl FlynnPolicy, Planning & EnvironmentalHurstville TownHurstville Bus/Rail Inter Study49074-09018,776
Cheryl FlynnPolicy, Planning & EnvironmentalHurstville TownUrban Improvement Program49074-1003,999
Cheryl FlynnPolicy, Planning & EnvironmentalHurstville TownTourist Fact Sheets Hurstville Town Centre49074-1753,617
Cheryl FlynnPolicy, Planning & EnvironmentalHurstville TownLiving Centre Program49074-17741,390
Cheryl FlynnPolicy, Planning & EnvironmentalRiverwood TownRiverwood Town Marketing Manager 49080-0105,000
Cheryl FlynnPolicy, Planning & EnvironmentalMortdale TownMortdale Town Centre Marketing Manager49078-0105,000
Garry DickensService Delivery2-002Pigeon Control Hurstville42475-0004,500
Kerrie YatesService Delivery4-001Miscellaneous Grant Family Day Care43141-25029
Kerrie YatesService Delivery4-001Family Day Care Outdoor Playground43141-402427
David LindenService Delivery4-004Barratt Street Refurbishment49833-40010,000
David LindenService Delivery4-004Social Work Indigenous Program43406-4504,564
David LindenService Delivery4-004Positive Ageing Projects43412-1107,726
Garry DickensService Delivery5-001Waste Services Contingency New Contract44020-2106,532
Garry DickensService Delivery5-001Waste Education Program – Multi Unit Dwellings44107-01012,301
Garry DickensService Delivery5-001Illegal Dumping Clean Up Grant45518-00570,000
Lynne George Service Delivery6-006Recarpeting Branch Library46615-02018,000
Lynne GeorgeService Delivery6-006Library Special Projects 46721-01019,608
Lynne GeorgeService Delivery6-006Library Nestle Write Around Australia Grant46724-000106
Andrew SharpService Delivery6-011Leisure Centre Building M&R47605-6108,494
Andrew SharpService Delivery6-011Leisure Centre Plant Maintenance47605-6207,832
Andrew SharpService Delivery11-002Evatt/Riverwood Park Additional Lighting47282-20018,096
Lynne GeorgeService Delivery11-002History of Hurstville Council46716-01020,000
TOTAL504,939

CAPITAL EXPENDITURE

MANAGER'S NAME
DIRECTORATE
PROGRAM NUMBER
DESCRIPTION
ACCOUNT NUMBER
AMOUNT
Warren ParkAdministration1-010Festoon Lighting Civic Centre02150-0203,960
Warren ParkAdministration1-010Records Modification02150-0263,000
Warren ParkAdministration1-010Civic Centre Refurbishment01825-00048,043
Peter Boggie Administration6-010Entertainment Centre Consolidation Account 02199-750169,889
Susan McAnnaAdministration9-001Computers general Upgrade (WAN)02140-71016,459
Chris Lawlor Administration9-002Install Split System Air Con02105-1151,717
Laurie O’ConnorService Delivery1-016Upgrade Engineers Software02710-0563,410
David Linden Service Delivery4-004DDA Works01839-0009,478
Andrew SharpService Delivery6-001Stairs / Boardwalk Ponderosa Street01980-31040,000
Lynne GeorgeService Delivery6-006Library Courtyard Landscaping02676-03010,000
Lynne GeorgeService Delivery6-007Home Library Office Machines02660-000900
Khaled AzerService Delivery6-011Gym Equipment for Leisure Centre02030-450212,680
Khaled AzerService Delivery6-011Cardio Theatre Leisure Centre02030-460658
Khaled AzerService Delivery6-011POPE Leisure Centre Extension02030-480223,000
Khaled AzerService Delivery6-011Pool Joints – Leisure Centre02030-43017,253
Khaled AzerService Delivery6-011Space Heating – Leisure Centre02030-40010,000
Khaled AzerService Delivery9-003Torino Refurbishment02108-610173,200
Laurie O’Connor Service Delivery10-001Compressor C4503000-02115,000
Chris Lawlor Service Delivery11-002Civic Centre Chiller01831-310160,000
TOTAL1,118,647


INFRASTRUCTURE EXPENDITURE

MANAGERS NAMEDIRECTORATEPROGRAM NUMBERDESCRIPTIONACCOUNT NUMBERAMOUNT
Geoff MontgomeryService Delivery6-001Lugarno Boardwalk & Wetlands80700-110236,745
Andrew SharpService Delivery6-001Riverwood Boardwalk Bridge80700-11442,374
Geoff MontgomeryService Delivery6-001Edith Bay Boardwalk80700-11570,950
Peter DicksonService Delivery8-001Regional Road Development Repair Program68000-25015,137
Mick WardService Delivery8-001GPT Penshurst Park Car Park74000-21517,500
Peter Dickson Service Delivery8-003Hill St @ Treacy St65000-505295
Peter DicksonService Delivery8-003Junction Rd @ Mountview Ave65000-50789,491
Peter DicksonService Delivery8-003Forest Rd – Park to Samuel Sts65000-508660
Peter DicksonService Delivery8-003Oatley Park Ave65000-5093,500
Peter DicksonService Delivery8-003Penshurst St – Edgbaston Rd65000-511470
Peter DicksonService Delivery8-003Narwee – Broadarrow Rd65000-512228
Peter DicksonService Delivery8-003Josephine St – Belmore Rd65000-515768
Peter DicksonService Delivery8-003Lily St – Stabilisation65000-516108,210
Peter DicksonService Delivery8-003Catherine St @ Villers St65000-517513
Peter DicksonService Delivery8-003Old Forest Rd – School Crossing65000-51819
Peter DicksonService Delivery8-003Carlton Pde – Lily St65000-521180
Peter DicksonService Delivery8-003Samuel St – Webster St65000-522166
Peter DicksonService Delivery8-003Victoria Ave – Ocean St65000-52577
Peter DicksonService Delivery8-003Moore St – Clevedon to Wellington65000-527107
Peter DicksonService Delivery8-003Oaktree Place65000-53199
Peter DicksonService Delivery8-003Roseberry St – Hawk to Nicholson65000-532266
Peter DicksonService Delivery8-003Gregory Cres65000-53369
Peter DicksonService Delivery8-003Moreton Ave -65000-534912
Peter DicksonService Delivery8-003Marsden Cres65000-52328
Mick WardService Delivery8-005Boundary Rd / Roberts Ave67400-01530,000
Mick WardService Delivery8-005Rose St – Westfield Entrance74000-15215,385
Mick WardService Delivery8-005Patrick St – Joan to Sackville St78000-062107,316
Mick WardService Delivery8-005Waratah St68000-40012,544
Mick WardService Delivery8-005Donald St Drainage74000-07642,852
Mick WardService Delivery8-005Cross St / The Avenue Flood Study74000-1538,856
Mick WardService Delivery8-005Wright/Hudson St Flood Investigation74000-0745,794
Mick WardService Delivery8-005Clarendon Rd Drainage74000-09099,011
Andrew SharpService Delivery11-002Lime Kiln Bay Foreshore Access80700-100167,614
Peter DicksonPolicy, Planning & EnvironmentHurstville TownTracey St Car Park75000-017247,649
Khaled AzerPolicy, Planning & EnvironmentHurstville TownMemorial Square Upgrade 70000-700134,049
Mick WardPolicy, Planning & EnvironmentRiverwood TownColeridge St Drainage72000-249135,336
TOTAL1,595,170

GRAND TOTAL $3,218,756


APPENDIX


COMMITTEE RECOMMENDATION
THAT Council adopt this report for the Revote of expenditure from 2002/2003 into the current financial year totalling $3,218,756.
(Moved Clr S McMahon /Seconded Clr C Lee)
COUNCIL RESOLUTION
RESOLVED THAT Council adopt this report for the Revote of expenditure from 2002/2003 into the current financial year totalling $3,218,756.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM138 - 03HURSTVILLE CITY COUNCIL REVOTES FOR COMMUNITY SERVICES 2002/2003

REPORT AUTHOR/S

Management Accounting Officer, Mrs J Gilbert

FILE REFERENCE

N/A

REASON FOR REPORT

Votes lapse at the end of the financial year and needs Council's approval to be revoted to current financial year.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

None - as source of funds are set aside from previous year's budget allocation.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

A separate report will be submitted outlining the Revotes Policy designed by XCOM.


EXECUTIVE SUMMARY
The Local Government (Financial Management) Regulations 1993, Clause 17 states that all approvals of expenditure and votes lapse at the end of the financial year, except for works, services, goods and materials or facilities already started or contracted to be carried out to be provided before the end of the year concerned.

The following are votes for 2002/2003 year that have not been commenced or finalised and therefore need to be revoted for expenditure in the current financial year 2003/2004.


RECOMMENDATION
THAT Council adopt this report for the revote of expenditure from 2002/2003 into the current financial year totalling $5,231.


REPORT DETAIL
The Local Government (Financial Management) Regulations 1993, Clause 17 states that all approvals of expenditure and votes lapse at the end of the financial year, except for works, services, goods and materials or facilities already started or contracted to be carried out to be provided before the end of the year concerned.

The following are votes for 2002/2003 year that have not been commenced or finalised and therefore need to be revoted for expenditure in the current financial year 2003/2004.

The total amount being revoted for 2002/03 is $5,231 the total being all operating expenditure.

OPERATING EXPENDITURE

MANAGERS NAMEDIRECTORATEPROGRAM NUMBERDESCRIPTIONACCOUNT NUMBERAMOUNT
David LindenService Delivery4-004Cultural Programs43406-4702,781
David LindenService Delivery4-004Crime Prevention Plan Community Services43406-480950
David LindenService Delivery4-004Youth Graffiti Management Strategy43417-1401,500
TOTAL5,231

The job numbers and amounts listed in the table above are to be revoted and transferred into job number 43417-155 for the Paved Paradise Mural Project at Smith Park Kingsgrove.


APPENDIX


COMMITTEE RECOMMENDATION
THAT Council adopt this report for the revote of expenditure from 2002/2003 into the current financial year totalling $5,231.
(Moved Clr S McMahon /Seconded Clr C Lee)
COUNCIL RESOLUTION
RESOLVED THAT Council adopt this report for the revote of expenditure from 2002/2003 into the current financial year totalling $5,231.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM139 - 03PLANNING INSTITUTE OF AUSTRALIA – BEST PRACTICE IN LOCAL GOVERNMENT PLANNING FORUM

REPORT AUTHOR/S

Manager Strategic Planning, Mr M Jericho

FILE REFERENCE

C/00061

REASON FOR REPORT


Endorsement to attend Conference

DOES AN EXISTING POLICY COVER THIS MATTER?

N/A

IF "NO" - SHOULD A POLICY BE DEVELOPED?

N/A

FINANCIAL IMPLICATIONS

$680 + accommodation

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Endorsement is sought to attend the Planning Institute of Australia (PIA) NSW Division annual conference to be held in Thredbo from 28-31 October 2003. The conference theme is Taking Planning to New Heights. A range of topics will be covered including local, regional planning trends as well as sustainable tourism planning. The conference theme is based around current issues affecting the profession and the opportunity to gauge response from the broader community. Of particular relevance will be the effectiveness of public policy, the ability of planning to respond to change and the impact of legislative change.

Comments from Director Administration

The Director Administration has advised that the amounts of $14,654.78 and $28,868.57 have either been expended or committed to date from the 2002/03 Delegate Expenses Allocation of $70,000 and $55,000 for Councillors and Senior Officers respectively.

Accordingly, the amounts of $55,345.22 and $26,131.03 are available for further commitment as at the date of this report.

RECOMMENDATION
THAT Council authorise staff from Policy, Planning and Environment to attend the Planning Institute of Australia, NSW Division, Annual Conference, with registration and accommodation costs funded by Council.

FURTHER THAT attendance by nominated/available Councillors be endorsed and funded from Delegates’ Expenses.

REPORT DETAIL


APPENDIX


COMMITTEE RECOMMENDATION

THAT Council authorise staff from Policy, Planning and Environment to attend the Planning Institute of Australia, NSW Division, Annual Conference, with registration and accommodation costs funded by Council.

THAT attendance by nominated/available Councillors be endorsed and funded from Delegates’ Expenses.

FURTHER, THAT after the Conference is held, copies of the discussion papers and any other relevant papers from the Conference be distributed to all Councillors.

(Moved Clr S McMahon /Seconded Clr C Lee )
COUNCIL RESOLUTION
RESOLVED THAT Council authorise staff from Policy, Planning and Environment to attend the Planning Institute of Australia, NSW Division, Annual Conference, with registration and accommodation costs funded by Council.

THAT attendance by nominated/available Councillors be endorsed and funded from Delegates’ Expenses.

FURTHER, THAT after the Conference is held, copies of the discussion papers and any other relevant papers from the Conference be distributed to all Councillors.


(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM140 - 03RIVERWOOD COMMUNITY CENTRE (INC) - REQUEST FOR DONATION

REPORT AUTHOR/S

Manager - Administration, Mr L Mifsud

FILE REFERENCE

F/00036

REASON FOR REPORT

Request for a donation

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

A donation of $1,000 has been provided in Program 1-014 of the 2003/2004 Adopted Program Budget

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Riverwood Community Centre (Inc) has requested Council to provide a donation to go towards an activity that is part of the 2003 Riverwood Community Festival.


RECOMMENDATION
THAT a donation of $1,000.00, under the provision of Section 356 of the Local Government Act, 1993, be made from Program 1-014 of the 2003/2004 Adopted Program Budget to the Riverwood Community Centre (Inc) towards an activity that is part of the 2003 Riverwood Community Festival.


REPORT DETAIL
Council has received the following letter dated 19th August, 2003, addressed to His Worship the Mayor, Councillor Badalati from Riverwood Community Centre (Inc) requesting a donation towards an activity that is part of the 2003 Riverwood Community Festival, which will be held on Saturday, 25th October, 2003.

As has been the case with previous Festivals, Council is providing "in-kind" support by providing garbage bins and barricades for the 2003 Festival.

Council has previously provided donations to the Riverwood Community Centre (Inc) towards the cost of operating the Festivals. The most recent occasion was for the 2000 Festival when Council made a donation of $1,000.00. Council did not provide donations for the 2001 and 2002 Festivals as Council did not receive any requests for donations.

Provision has been made in Program 1-014 of the 2003/2004 Adopted Program Budget for a donation of $1,000.00 towards the Riverwood Community Festival.

Accordingly, in view of the above, the recommendation outlined earlier is submitted for Council's consideration.


APPENDIX


COMMITTEE RECOMMENDATION
THAT a donation of $1,000.00, under the provision of Section 356 of the Local Government Act, 1993, be made from Program 1-014 of the 2003/2004 Adopted Program Budget to the Riverwood Community Centre (Inc) towards an activity that is part of the 2003 Riverwood Community Festival.
(Moved Clr S McMahon /Seconded Clr C Lee)
COUNCIL RESOLUTION
RESOLVED THAT a donation of $1,000.00, under the provision of Section 356 of the Local Government Act, 1993, be made from Program 1-014 of the 2003/2004 Adopted Program Budget to the Riverwood Community Centre (Inc) towards an activity that is part of the 2003 Riverwood Community Festival.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM141 - 03SYDNEY CHINESE OPERA INC. - REQUEST FOR WAIVING OF RENTAL OR REDUCED RENTAL - MARANA AUDITORIUM

REPORT AUTHOR/S

Manager - Administration, Mr L Mifsud

FILE REFERENCE

C/00255

REASON FOR REPORT

Request for waiving of rental or reduced rental for the use of the Marana Auditorium

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Possible foregoing of rental income

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report details a request from Sydney Chinese Opera Inc. for the waiving of the rental or reduced rental for the use of the Marana Auditorium for a Chinese Opera.


RECOMMENDATION
THAT Sydney Chinese Opera Inc. be advised that Council is unable to accede to their request for the waiving of the rental or reduced rental for the use of the Marana Auditorium as requested on Thursday, 11th March, 2004.

FURTHER, THAT Sydney Chinese Opera Inc. be advised of Council's policy in this regard and that the Marana Auditorium will be available for rental on Thursday, 11th March, 2004, for a fee of $858.00.


REPORT DETAIL
Council has received a letter dated 29th July, 2003, from the Sydney Chinese Opera Inc. requesting the waiving of the rental or reduced rental for the use of the Marana Auditorium on Thursday, 11th March, 2004 for a Chinese Opera performance during "Seniors' Week".

Sydney Chinese Opera Inc. is located at Liberty Grove and has advised that it is a non-profit organisation.

Council's policy in request of matters such as this is reproduced, in part, hereunder:-

The Entertainment Centre Officer has advised that the normal rental for the use of the Marana Auditorium as requested on Thursday, 11th March, 2004, would be $858.00 and that the Costs plus 10% would be approximately $478.50.

Accordingly, as this request does not comply with Council's policy, as outlined earlier, the above recommendation is submitted for Council's consideration.


APPENDIX


COMMITTEE RECOMMENDATION
THAT Sydney Chinese Opera Inc. be advised that Council is unable to accede to their request for the waiving of the rental or reduced rental for the use of the Marana Auditorium as requested on Thursday, 11th March, 2004.

FURTHER, THAT Sydney Chinese Opera Inc. be advised of Council's policy in this regard and that the Marana Auditorium will be available for rental on Thursday, 11th March, 2004, for a fee of $858.00.
(Moved Clr S McMahon /Seconded Clr C Lee)
COUNCIL RESOLUTION
RESOLVED THAT Sydney Chinese Opera Inc. be advised that Council is unable to accede to their request for the waiving of the rental or reduced rental for the use of the Marana Auditorium as requested on Thursday, 11th March, 2004.

FURTHER, THAT Sydney Chinese Opera Inc. be advised of Council's policy in this regard and that the Marana Auditorium will be available for rental on Thursday, 11th March, 2004, for a fee of $858.00.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM142 - 03TENDERS - SUPPLY AND DELIVERY OF MECHANICAL BROOM SWEEPERS

REPORT AUTHOR/S

Manager - Administration, Mr L Mifsud

FILE REFERENCE

03/00674

REASON FOR REPORT

List of tenders received

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Not applicable

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The report provides a list of tenders received for the supply and delivery of two (2) Mechanical Broom Sweepers.


RECOMMENDATION
THAT the information be received and noted.


REPORT DETAIL
The receipt of tenders for the supply and delivery of two (2) Mechanical Broom Sweepers closed at 2.00 pm on Tuesday, 2nd September, 2003.

The tenders received have been referred to the Manager - Works for a report to Council and are as follows:-

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.
(Moved Clr S McMahon /Seconded Clr C Lee)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.
(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADM143 - 03YOUNG LEADERS FOUNDATION LTD - 2003 NATIONAL YOUNG LEADERS' DAYS

REPORT AUTHOR/S

Manager - Administration, Mr L Mifsud

FILE REFERENCE

03/00133

REASON FOR REPORT

To advise of The National Young Leaders' Days

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

The cost of tickets is up to $49.00 for each student and $15.00 for each adult. Funding is available under Program 1-014 of the 2003/2004 Adopted Program Budget.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report outlines a request from the Young Leaders Foundation Ltd for Council to sponsor young people in its area to attend a National Young Leaders' Day.


RECOMMENDATION
THAT the Committee give consideration to this matter.


REPORT DETAIL
The following letter dated 20th August, 2003, and addressed to His Worship the Mayor, Councillor Badalati, has been received from the Young Leaders Foundation Ltd requesting Council to be involved in and sponsor young people in its area to attend a National Young Leaders' Day.

The further information referred to in the above letter is an information booklet regarding this matter, a copy of which is available on Council's file for interested Members.

Council can be involved by sponsoring young people in its area to attend the event as a reward for their past contribution to the community and encouragement for future service. Council can contact local secondary schools or local media to initiate this process. Should Council wish to proceed in this matter Customer Relations Section could co-ordinate the advertising a nd purchase of tickets.

The National Young Leaders' Days are held in Sydney, Melbourne, Brisbane, Adelaide and Perth. The event in Sydney will be held on Monday, 24th November, 2003 from 9.00 am to 2.30 pm at the Sydney Convention Centre, Darling Harbour.

The cost of the tickets to attend the event is $46.00 to $49.00 for each student and $15.00 for each adult.

If Council were to purchase tickets, an amount of $4,000 has been allowed for in Program 1-014 (Sponsorship - Sporting, Cultural, Academic) of the 2003/2004 Adopted Program Budget. No monies of the $4,000 have been utilised to date.

The National Young Leaders' Days are an annual event initiated in 1997 to develop student leadership in schools and build a better future for the young Australian people. Young Leaders Foundation Ltd is a non-profit organisation.

The above details are submitted for consideration.


APPENDIX


COMMITTEE RECOMMENDATION

THAT Council write to all local Secondary Schools in the area with Year 12 students, requesting they nominate one (1) student from their School to attend the National Young Leaders' Day to be held on Monday, 24th November, 2003 at the Sydney Convention Centre, Darling Harbour.

THAT Council also request the Youth Council to nominate two (2) representatives to attend the event.

FURTHER, THAT Council pay for the purchase of the tickets for the students and representatives attending the event and these costs be met from Program 1-014 (Sponsorship - Sporting, Cultural, Academic) of the 2003/2004 Adopted Program Budget.

(Moved Clr S McMahon /Seconded Clr C Lee)



COUNCIL RESOLUTION
RESOLVED THAT Council write to all local Secondary Schools in the area with Year 12 students, requesting they nominate one (1) student from their School to attend the National Young Leaders' Day to be held on Monday, 24th November, 2003 at the Sydney Convention Centre, Darling Harbour.

THAT Council also request the Youth Council to nominate two (2) representatives to attend the event.

FURTHER, THAT Council pay for the purchase of the tickets for the students and representatives attending the event and these costs be met from Program 1-014 (Sponsorship - Sporting, Cultural, Academic) of the 2003/2004 Adopted Program Budget.

(Moved Clr M Frawley /Seconded Clr S McMahon)


Meeting Date: 17/09/2003

ADDENDUM
ADM144A - 03DISPOSAL / RETENTION OF AUDIO TAPES OF COUNCIL MEETINGS

REPORT AUTHOR/S

Archivist, Ms G Pracy

FILE REFERENCE

R/00582

REASON FOR REPORT

To Implement a disposal program as authorised under the General Disposal Authority for Local Government (GDA 10).

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

If recommendation adopted, an ongoing cost-saving to Council.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes - Administration Committee Meeting - 16/4/03 - Item ADM048-03


EXECUTIVE SUMMARY
At the 23rd April 2003 Council Meeting a report titled: Disposal / Retention of Audio Tapes of Council Meetings was tabled for discussion, following which Councillors requested additional information on several matters as well as passing the following resolution:
This follow-up report has been prepared in response to this resolution and to answer the Councillors queries.

RECOMMENDATION
That Council authorise the Archivist to undertake disposal of Council’s audio tapes in accordance with the recommendations of the General Disposal Authority for Local Government Records (GDA10). This Authority has been issued under Section 21 (2) (c) of the State Records Act 1998 and is the legal instrument for the disposal of local government records in New South Wales.

FURTHER THAT Council’s Code of Meeting Practice be amended in accordance with the provisions of Division 1, Part 2 of Chapter 12 of the Local Government Act, to concur with the recommendations of Council’s legal advisors, Deacons and the Acting Privacy Commissioner as outlined in this report.

REPORT DETAIL

Historically, the Local Government Act has decreed the type and format of records which local government bodies must create in order to undertake their business activities and comply with their legal obligations. While this authority to decree the type and format of records to be created still exists, jurisdiction in relation to the retention/disposal of those records was transferred under the State Records Act, which came into being in 1998.

1. Ministerial advice
A letter was forwarded to the Minister for Local Government, the Honourable Tony Kelly MLC by David Rosenbaum, Director – Administration on 26th May seeking the Minister’s advice on the matter. In his response received on 4th August the Minister stated:


2. Council’s Legal Advice
Legal advice regarding the retention/destruction of the audio tapes of Council meetings was sort from Council’s legal advisor Deacons, who advised on the following issues:

a. Whether the tapes can be disposed of:
b. What are the implications of retaining tapes, even for a period of 12 months?
In their reply to Council’s query on the implications to Council of retaining the tapes, even for a period of 12 months, Deacons stated:
They referred to Ms Johnston’s response concluding:
c. Whether Councillors/Council officers have potential exposure to a libel/defamation action with respect to the information on the tapes:


3. Councillor’s queries:
During the course of debate on the 23rd April, Councillors requested additional information be obtained for the following issues:

Issue 1:
What is the retention procedure for the audio tapes of State and Federal Governments’ parliamentary session’s?
(It should be noted that members of both State and Federal Houses of Parliament are protected by Parliamentary Privilege. This allows them to speak freely in parliament without the risk of prosecution they might incur if they said the same things outside)

· NSW State Parliament:
· Federal Parliament:
Issue 2:
Do other NSW Councils in NSW Local Government Councils tape record their meetings and if so, what retention period applies to these tapes?
An email was sent to all NSW Councils requesting information on whether they followed the practice of tape recording their Council meetings and if so, what retention decision they imposed on the tapes.

A response was received from 39 Councils, of which only 16 stated they record their meetings on audio cassette tape, the specific purpose of which is to assist the Minute Clerk in ensuring the official Minutes is a true and accurate account of the meeting.

Of this 16, only 5 Councils retained their tapes permanently. The majority dispose of their tapes when the Minutes have been signed off and in accordance with the guidelines as set out in the disposal authority for Local Government, the GDA 10, ie the tapes are destroyed after three months. Many also expressed their concern in relation to the Privacy laws as another important factor in their Council decision to dispose of the tapes.

Issue 3:
Investigate other formats onto which data recorded on the audio tapes can be migrated, and obtain some costing information.
It should be noted that conservators recommend that audio tapes be copied every 10 years to ensure the information recorded on them is retained. After this period of time, tapes can become unstable and the information on them may deteriorate.
To copy information from one audio cassette tape onto another requires the use of a tape copying machine. Costs incurred include the cost of the replacement tape and the cost of staff time to undertake the copying process. (Note: at present there are 1,309 audio tapes in the archives that will need to be copied if a decision is made to retain them).

The two media formats onto which information recorded on audio tapes can be transferred are DVD’s or Audio CD-roms, though before Council considers either technology as a serious option, it should be remembered:

· Neither technology is archival
· The copying process is both expensive and would require the skills of a professional technician
· Under Part 2, Section 14 of the State Records Act, if Council migrates information from one format onto another, then Council has an obligation to retain in good working order, all technology required to access these records, no matter what the format
· While DVD’s would store more information on one disc than on one audio cassette tape, the data would then need to be indexed (at an additional cost) to ensure accurate and efficient retrieval of data
· Converting a 90 minute audio cassette tape to an 80 minute audio CD would require 2 CD discs

Quotes for migration of data from audio tape have been obtained from the following companies:

· American Video Transfers - Strawberry Hills Ph: 8300 3829· North Sydney Sound Recording Pty Ltd – Pacific Highway, North Sydney
Ph: 9922 1000· CD-Rom Services – Northpoint, North Sydney Ph: 9460 0677
Should a decision be made to retain the tapes, then re-copying them onto audio cassettes tapes would be the preferred option. The cost of migrating recorded information from audio-tapes onto either DVD or CD-Rom is prohibitive especially when there is no creditable benefit to Council to justify such an expensive undertaking.

Copying onto audio-tapes would also enable Council to meet its obligation under the State Records Act which requires Council to permanently retain all technology (both hardware and software) required to retrieve its digital and/or electronic information. Tape-recorders are a relatively simple and unsophisticated technology, cheap to purchase and to maintain.

The minimum cost to Council for copying onto audio cassette tapes has been estimated at $2,000, (the cost for the 1,309 replacement tapes), this cost does not include any associated staff costs that would be incurred as part of any copying procedure, nor the on-going charges that would be incurred for specialised archival storage

At present Council stores seven boxes of audio tapes at the Government Records Repository at Kingswood (GRR). The GRR provides specialised archival storage conditions, suitable for the preservation of audio tapes. That is, the temperature and relative humidity are maintained at a constant temperature of 5°c. This specialised storage costs Council $55.44 per box per annum. Should Council decide to retain the audio-tapes, then an additional twelve boxes will be immediately transferred to the GRR, bringing the annual charge for storing the audio tapes from $388 to $1,053.36.

As a note of caution it should be mentioned that any copying process, no matter what format is to be used, ie. audio-cassette tapes, DVD or audio CD-Rom, carries with it the real prospect that the integrity of the data will be compromised. Each time recorded data is copied, it looses definition. Continual copying will over time, will render the original recordings useless.

Summary of Costs
Costs associated with undertaking the copying procedure for the 1,309 audio cassette tapes:

1. Audio CD-Roms or DVD's: $ $36,629.00

2. Audio Cassette Tapes: $ (Council already has a copying maching) @ 10 mins per tape @ $20.00 per hour 3,513.00
$6,661.00

Conclusion
Having regard to the legal advice received from both Deacons and the Acting Privacy Commissioner; the provisions of the Privacy and Personal Information Protection Act 1998; and with regard to the costs and resources required to undertake a copying program; it is recommended that Council authorise the Archivist to undertake the disposal of Council’s audio tapes three months after the date of the relevant meeting, in accordance with the recommendations of the General Disposal Authority for Local Government records (GDA10). This Authority has been issued under Section 21 (2) (c) of the State Records Act 1998 and is the legal instrument for the disposal of local government records in New South Wales.

It is also recommended that Council’s Code of Meeting Practice be amended to concur with the recommendations of Council’s legal advisor, Deacons and the Acting Privacy Commissioner. If all of these recommendations are not accepted, then Council should consider adopting the Acting Privacy Commissioner’s recommendation (iv):

(v) appropriate signage will be displayed in the public gallery or at the public entrance to council meetings, as well as verbal statements at the commencement of each meeting, to notify the public of the matters required under s.10(a)-(e) of the PPIP Act.

Note:
Section 10 (a)-(e) of the PPIP Act sets out the responsibilities/requirements for a public sector agency when collecting personal information.


APPENDIX


COMMITTEE RECOMMENDATION
THAT Council authorise the Archivist to undertake disposal of Council’s audio tapes in accordance with the recommendations of the General Disposal Authority for Local Government Records (GDA10). This Authority has been issued under Section 21 (2) (c) of the State Records Act 1998 and is the legal instrument for the disposal of local government records in New South Wales.

FURTHER THAT Council’s Code of Meeting Practice be amended in accordance with the provisions of Division 1, Part 2 of Chapter 12 of the Local Government Act, to concur with the recommendations of Council’s legal advisors, Deacons and the Acting Privacy Commissioner as outlined in this report.
(Moved Clr C Lee /Seconded Clr S McMahon)
COUNCIL RESOLUTION
RESOLVED THAT Council authorise the Archivist to undertake disposal of Council’s audio tapes in accordance with the recommendations of the General Disposal Authority for Local Government Records (GDA10). This Authority has been issued under Section 21 (2) (c) of the State Records Act 1998 and is the legal instrument for the disposal of local government records in New South Wales.

FURTHER THAT Council’s Code of Meeting Practice be amended in accordance with the provisions of Division 1, Part 2 of Chapter 12 of the Local Government Act, to concur with the recommendations of Council’s legal advisors, Deacons and the Acting Privacy Commissioner as outlined in this report.
(Moved Clr M Frawley /Seconded Clr S McMahon)