HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE SERVICE DELIVERY MEETING
TO BE HELD ON 16TH APRIL, 2003


Summary:
Item No: SD047 - 03 - MINUTES OF THE HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING HELD ON THURSDAY, 3 APRIL 2003
(Report by Transportation Analyst, Mr J Inglese) T/00538

Item No: SD047.01 - 03 - BRIDGE STREET, HURSTVILLE - PARKING CONDITIONS BETWEEN FOREST ROAD AND KING GEORGES ROAD
(Report by Transportation Analyst, Mr J Inglese) T/00687

Item No: SD047.02 - 03 - FEDERAL GOVERNMENT - NATIONAL BLACKSPOT PROGRAM 2003/2004
(Report by Transportation Analyst, Mr J Inglese) R/00587

Item No: SD047.03 - 03 - PALLAMANA PARADE, BEVERLY HILLS - REQUEST FOR ROUNDABOUTS
(Report by Transportation Analyst, Mr J Inglese) T/00974

Item No: SD047.04 - 03 - GLOUCESTER ROAD, HURSTVILLE - REQUEST TO CONVERT A BUS STOP TO A BUS ZONE
(Report by Transportation Analyst, Mr J Inglese) T/00801

Item No: SD047.05 - 03 - KINGSGROVE ROAD, KINGSGROVE - REQUEST FOR A DEDICATED MAIL ZONE BETWEEN MORGAN STREET AND PATERSON AVENUE
(Report by Transportation Analyst, Mr J Inglese) R/00263

Item No: SD047.06 - 03 - THE ROADS AND TRAFFIC AUTHORITY'S CONCEPT OPTIONS FOR IMPROVEMENTS ALONG BEXLEY ROAD AT BEXLEY NORTH RAILWAY OVERBRIDGE
(Report by Transportation Analyst, Mr J Inglese) T/01534

Item No: SD047.07 - 03 - FOREST ROAD, HURSTVILLE - TEMPORARY CLOSURE TO FACILITATE THE RE-OPENING OF MEMORIAL SQUARE
(Report by Transportation Analyst, Mr J Inglese) T/00781

Item No: SD047.08 - 03 - ROAD SAFETY OFFICER'S REPORT - ACTIVITY REPORT FOR MARCH 2003
(Report by Transportation Analyst, Mr J Inglese) T/00538

Item No: SD047.09 - 03 - NEXT HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING
(Report by Transportation Analyst, Mr J Inglese) T/00538

Item No: SD047.10 - 03 - BROADARROW ROAD, BEVERLY HILLS - TRAFFIC CONDITIONS AT BEVERLY HILLS GIRLS' HIGH SCHOOL
(Report by Transportation Analyst, Mr J Inglese) T/00692

Item No: SD047.11 - 03 - FOREST ROAD, HURSTVILLE - TRAFFIC CONDITIONS AT LILY STREET
(Report by Transportation Analyst, Mr J Inglese) T/00781

Item No: SD047.12 - 03 - FOREST ROAD, LUGARNO - PARKING CONDITIONS ADJACENT TO LUGARNO SEAFOOD RESTAURANT
(Report by Transportation Analyst, Mr J Inglese) T/00782

Item No: SD047.13 - 03 - MOUNTVIEW AVENUE, NARWEE - REQUEST BY TRANSGRID PTY LTD FOR A TEMPORARY CLOSURE OF MOUNTVIEW AVENUE, BETWEEN JUNCTION STREET AND EDGBASTON ROAD FOR THE CONSTRUCTION OF A JOINT BAY FOR THE TRANSGRID CABLE
(Report by Transportation Analyst, Mr J Inglese) 005984

Item No: SD048 - 03 - REINSTALLATION OF FLOODLIGHT TOWERS - PENSHURST PARK
(Report by Manager - Parks and Recreation, Mr A Sharp) P/00050

Item No: SD049 - 03 - REQUEST TO HOLD ANZAC DAY DAWN SERVICE AT WAR MEMORIAL ON FOREST ROAD, HURSTVILLE
(Report by Engineer's Administrative Assistant, Mrs A Horne) C/00030

Item No: SD050 - 03 - TNT AUSTRALIA PTY. LIMITED - REQUEST TO HOLD ANNUAL CHRISTMAS PICNIC AT EVATT PARK
(Report by Engineer's Administrative Assistant, Mrs A Horne) P/00029

Item No: SD051 - 03 - VETERAN AND VINTAGE CHEVROLET ASSOCIATION OF AUSTRALIA - REQUEST TO HOLD ANNUAL STATIC CAR DISPLAY AND CHRISTMAS PICNIC
(Report by Engineer's Administrative Assistant, Mrs Alison Horne) P/00029

Item No: SD052 - 03 - STREET LIGHTING UPGRADE - WOODLANDS AVENUE, LUGARNO
(Report by Manager - Technical Services, Mr L O'Connor) R/00675 & R/00526

Item No: SD053 - 03 - HURSTVILLE OVAL - NOMINATED AS SYDNEY'S PREMIER CRICKET GROUND
(Report by Director - Service Delivery, Mr V Lampe) P/00034

Item No: SD054 - 03 - CIVIC CENTRE - CENTRIFUGAL CHILLER REPLACEMENT
(Report by Manager - Special Projects, Mr K Azer) A/00021

Item No: SD055 - 03 - FAMILY DAY CARE CENTRE AT NO. 19 CONNELLY STREET, PENSHURST
(Report by Manager - Special Projects, Mr K Azer) 001054

Item No: SD056 - 03 - NATIONAL FAMILY DAY CARE CONFERENCE 11-13 SEPTEMBER, 2003
(Report by Children's Services Co-ordinator, Mrs H Hodsdon) C/00067

Item No: SD057 - 03 - MINUTES OF THE HURSTVILLE COMMUNITY SAFETY COMMITTEE
(Report by Acting Manager - Community Services, Mr D Linden) C/00180

Item No: SD058 - 03 - MILES FRANKLIN MEMORIAL PROJECT DEVELOPMENT
(Report by Cultural Development Co-ordinator - Ms C Stevens and Senior Librarian Information Services - Mr P Edney) P/00477

Item No. SD059 - 03 - RESTRUCTURE OF COMMUNITY SERVICES SECTION
(Report by Manager - Library & Community Services, Ms L George and Acting Manager - Community Services, Mr D Linden) P/00138

Item No: SD060 - 03 - CHANGZHOU SISTER CITY BOOK DONATION
(Report by Senior Librarian - Acquisitions and Central Branch - Mr M McGilchrist) L/00024

Item No: SD061 - 03 - ANNUAL CLEAN UP AUSTRALIA DAY HELD ON SUNDAY, 2ND MARCH 2003
(Report by Manager - Environmental Services, Mr G Dickens) W/00073

Item No: SD062 - 03 - ILLEGAL DUMPING CLEAN UP AND DETERRENCE GRANTS PROGRAM
(Report by Manager - Environmental Services & Waste Education Officer, Mrs J Haining) W/00063

Item No: SD063 - 03 - MUD WASTE EDUCATION PROGRAM
(Report by Manager - Environmental Services) W/00045





___________________________________________________________________________
Meeting No. 3 to be held on 16th April, 2003






Meeting Date: 16/04/2003

SD047 - 03MINUTES OF THE HURSTVILLE TRAFFIC ADVISORY COMMITTEE MEETING HELD ON THURSDAY, 3 APRIL 2003

REPORT AUTHOR/S

Transportation Analyst, Mr J Inglese

FILE REFERENCE

T/00538

REASON FOR REPORT

Minutes of Traffic Advisory Committee Meeting

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

$10,000 from LATM 2003/2004 for Item No. 2

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Please refer to the following individual traffic items from Hurstville Traffic Advisory Committee meeting held on Thursday, 3 April 2003.

RECOMMENDATION
That the information be received and noted.

REPORT DETAIL
Present:
Councillor B Giegerl Chair
Councillor M Lynch Deputy Chair
Mr V Lampe Director - Service Delivery
Mr L O'Connor Manager - Technical Services
Mr J Inglese Transportation Analyst
Ms C Edwards-Davis Traffic Engineer
Ms K Loveridge Assistant Traffic Engineer
Mr B Foster Hurstville's Road Safety Officer
Sgt A Quinn Hurstville Traffic Police
Ms C Sathianandan Roads and Traffic Authority
Mr G Kell St. George Cabs Co-operative Limited
Mr M McKenzie State Transit Authority
Mr T Carolan State Transit Authority
Mr P Edwards Representative of Mr Kevin Greene, MP
Member for Georges River
Apologies:
Councillor S McMahon Hurstville City Council
Councillor M Frawley Hurstville City Council

APPENDIX


COMMITTEE RECOMMENDATION
That the information be received and noted.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED That the information be received and noted.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD048 - 03REINSTALLATION OF FLOODLIGHT TOWERS - PENSHURST PARK

REPORT AUTHOR/S

Manager - Parks and Recreation, Mr A Sharp

FILE REFERENCE

P/00050

REASON FOR REPORT

Request for Council lodgement of a Development Application for the installation of floodlighting in Penshurst Park.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Request for Council lodgement of a Development Application for the installation of floodlighting in Penshurst Park.

RECOMMENDATION
THAT consent be granted by Council for the lodgement of a Development Application for the installation of floodlighting in Penshurst Park.

FURTHER THAT the costs associated with the lodgement be provided from the Aquatic Centre Expansion Vote.

REPORT DETAIL
The expansion of the Hurstville Aquatic Leisure Centre in Penshurst Park has required the removal of two (2) floodlight towers, previously used for winter season night-time training.

The Clubs utilising the park have requested they be reinstalled in a more appropriate location to allow their ongoing use of the Park for training in a safe manner. It has been suggested that they be repositioned in the Park, along the Cambridge Street frontage, facing towards King Georges Road. This of course requires Development Consent. As Penshurst Park is Crown Land, owned by the Department of Land and Water Conservation (DLWC), with Council acting as Reserve Trust Managers, I sought their approval to lodge the Development Application. In a letter received on the 10th March 2003, DLWC have confirmed that they have no objections to the lodgement of the Development Application. Consequently, I hereby request Council's consent to lodge the Development Application.

APPENDIX


COMMITTEE RECOMMENDATION
THAT consent be granted by Council for the lodgement of a Development Application for the installation of floodlighting in Penshurst Park.

FURTHER THAT the costs associated with the lodgement be provided from the Aquatic Centre Expansion Vote.
(Moved Clr B Giegerl/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT consent be granted by Council for the lodgement of a Development Application for the installation of floodlighting in Penshurst Park.

FURTHER THAT the costs associated with the lodgement be provided from the Aquatic Centre Expansion Vote.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD049 - 03REQUEST TO HOLD ANZAC DAY DAWN SERVICE AT WAR MEMORIAL ON FOREST ROAD, HURSTVILLE

REPORT AUTHOR/S

Engineer's Administrative Assistant, Mrs A Horne

FILE REFERENCE

C/00030

REASON FOR REPORT

Request to use War Memorial on Friday, 25 April 2003 at 6.00 am to hold annual ANZAC Dawn Service

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Request by the Returned Services League of Australia, Hurstville Sub-Branch, for permission to use the War Memorial on Friday, 25 April 2003 at 6.00 am to hold their annual ANZAC Dawn Service.

RECOMMENDATION
THAT the Returned Services League of Australia, Hurstville Sub-Branch, be permitted to use the War Memorial on Friday, 25 April 2003 at 6.00 am to hold their annual ANZAC Dawn Service.

FURTHER THAT Council provide appropriate assistance such as barricades etc, as required.

REPORT DETAIL
Council has received correspondence from the Returned Services League of Australia, Hurstville Sub-Branch, to hold their annual ANZAC Dawn Service at the War Memorial in Forest Road, Hurstville on Friday, 25 April 2003 at 6.00 am.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the Returned Services League of Australia, Hurstville Sub-Branch, be permitted to use the War Memorial on Friday, 25 April 2003 at 6.00 am to hold their annual ANZAC Dawn Service.

FURTHER THAT Council provide appropriate assistance such as barricades etc, as required.
(Moved Clr W Pickering/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT the Returned Services League of Australia, Hurstville Sub-Branch, be permitted to use the War Memorial on Friday, 25 April 2003 at 6.00 am to hold their annual ANZAC Dawn Service.

FURTHER THAT Council provide appropriate assistance such as barricades etc, as required.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD050 - 03TNT AUSTRALIA PTY. LIMITED - REQUEST TO HOLD ANNUAL CHRISTMAS PICNIC AT EVATT PARK

REPORT AUTHOR/S

Engineer's Administrative Assistant, Mrs A Horne

FILE REFERENCE

P/00029

REASON FOR REPORT

Request by TNT Australia Pty Limited to hold annual Christmas Picnic at Evatt Park on Sunday, 23 November 2003

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Potential income of $170.50

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Request by TNT Australia Pty Limited to hold annual Christmas Picnic at Evatt Park on Sunday, 23 November 2003, subject to the granting of a S68 Approval in regard to the use of amusement devices during the event.

RECOMMENDATION
THAT TNT Australia Pty Limited be permitted to use Evatt Park on Sunday, 23 November 2003 for their Annual Christmas Picnic, subject to the granting of a S68 Approval, and on the condition that the grounds are shared with St. George Junior Baseball as done so in previous years.

THAT the matter regarding the use of amusement devices during the event be referred to Council's Law Enforcement Officers for assessment under S68 of the Local Government Act 1993, in accordance with Council's Policy regarding such matters.

THAT a booking fee of $170.50 be imposed.

FURTHER THAT a refundable damage deposit of $1,000.00 be imposed to ensure the park is left tidy and undamaged.

REPORT DETAIL
TNT Australia Pty Limited has requested permission to use Evatt Park on Sunday, 23 November 2003 for their Annual Christmas Picnic.

Evatt Park is available for use on Sunday, 23 November 2003 on the condition that TNT Australia Pty Limited share the grounds with St. George Junior Baseball as done so in previous years. A tentative booking has been made for TNT Australia Pty Limited.

The annual Christmas Picnic will include the following amusement rides; jumping castle, cup and saucer merry-go-round, super slide and fire engine.

APPENDIX


COMMITTEE RECOMMENDATION
THAT TNT Australia Pty Limited be permitted to use Evatt Park on Sunday, 23 November 2003 for their Annual Christmas Picnic, subject to the granting of a S68 Approval, and on the condition that the grounds are shared with St. George Junior Baseball as done so in previous years.

THAT the matter regarding the use of amusement devices during the event be referred to Council's Law Enforcement Officers for assessment under S68 of the Local Government Act 1993, in accordance with Council's Policy regarding such matters.

THAT a booking fee of $170.50 be imposed.

FURTHER THAT a refundable damage deposit of $1,000.00 be imposed to ensure the park is left tidy and undamaged.
(Moved Clr W Pickering/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT TNT Australia Pty Limited be permitted to use Evatt Park on Sunday, 23 November 2003 for their Annual Christmas Picnic, subject to the granting of a S68 Approval, and on the condition that the grounds are shared with St. George Junior Baseball as done so in previous years.

THAT the matter regarding the use of amusement devices during the event be referred to Council's Law Enforcement Officers for assessment under S68 of the Local Government Act 1993, in accordance with Council's Policy regarding such matters.

THAT a booking fee of $170.50 be imposed.

FURTHER THAT a refundable damage deposit of $1,000.00 be imposed to ensure the park is left tidy and undamaged.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD051 - 03VETERAN AND VINTAGE CHEVROLET ASSOCIATION OF AUSTRALIA - REQUEST TO HOLD ANNUAL STATIC CAR DISPLAY AND CHRISTMAS PICNIC

REPORT AUTHOR/S

Engineer's Administrative Assistant, Mrs Alison Horne

FILE REFERENCE

P/00029

REASON FOR REPORT

Request by Veteran and Vintage Chevrolet Association of Australia to hold annual Static Car Display and Christmas Picnic at Evatt Park - Webbs Dam on Sunday, 6 December 2003.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Potential income of $170.50

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Veteran and Vintage Chevrolet Association of Australia has requested permission to use Evatt Park - Webbs Dam on Sunday, 6 December 2003 to hold their Annual Static Car Display and Kids Christmas Picnic.

RECOMMENDATION
THAT permission be granted to VVCAA to hold their annual Static Car Display and Kids Christmas Picnic at Evatt Park - Webbs Dam on Sunday, 6 December 2003.

THAT Council impose a booking fee of $170.50 and a damage deposit of $1,000.00 to ensure the park is left tidy.

THAT any damage to the Reserve surface, underground or overhead services, kerb and gutter, fences and driveway crossings caused by the usage of the event is the responsibility of the applicant and must be reinstated immediately by the applicant to the satisfaction of Council's representatives.

THAT Council reserves the right to withdraw this authority in the case of prolonged inclement weather.

THAT any changes to the event (eg. date, hours) be requested in writing prior to commencement.

THAT VVCAA will need to provide Council with details of their Public Liability Insurance Cover.

FURTHER THAT the Veteran and Vintage Chevrolet vehicles park at the back of Linden Crescent near the swing set.

REPORT DETAIL
Veteran and Vintage Chevrolet Association of Australia (VVCAA) has requested permission to use Evatt Park - Webbs Dam on Sunday, 6 December 2003 to hold their Annual Static Car Display and Kids Christmas Picnic.

Evatt Park - Webbs Dam is available for use on Sunday, 6 December 2003 and a tentative booking has been made for VVCAA.

APPENDIX


COMMITTEE RECOMMENDATION
THAT permission be granted to VVCAA to hold their annual Static Car Display and Kids Christmas Picnic at Evatt Park - Webbs Dam on Sunday, 6 December 2003.

THAT Council impose a booking fee of $170.50 and a damage deposit of $1,000.00 to ensure the park is left tidy.

THAT any damage to the Reserve surface, underground or overhead services, kerb and gutter, fences and driveway crossings caused by the usage of the event is the responsibility of the applicant and must be reinstated immediately by the applicant to the satisfaction of Council's representatives.

THAT Council reserves the right to withdraw this authority in the case of prolonged inclement weather.

THAT any changes to the event (eg. date, hours) be requested in writing prior to commencement.

THAT VVCAA will need to provide Council with details of their Public Liability Insurance Cover.

FURTHER THAT the Veteran and Vintage Chevrolet vehicles park at the back of Linden Crescent near the swing set.
(Moved Clr W Pickering/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT permission be granted to VVCAA to hold their annual Static Car Display and Kids Christmas Picnic at Evatt Park - Webbs Dam on Sunday, 6 December 2003.

THAT Council impose a booking fee of $170.50 and a damage deposit of $1,000.00 to ensure the park is left tidy.

THAT any damage to the Reserve surface, underground or overhead services, kerb and gutter, fences and driveway crossings caused by the usage of the event is the responsibility of the applicant and must be reinstated immediately by the applicant to the satisfaction of Council's representatives.

THAT Council reserves the right to withdraw this authority in the case of prolonged inclement weather.

THAT any changes to the event (eg. date, hours) be requested in writing prior to commencement.

THAT VVCAA will need to provide Council with details of their Public Liability Insurance Cover.

FURTHER THAT the Veteran and Vintage Chevrolet vehicles park at the back of Linden Crescent near the swing set.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD052 - 03STREET LIGHTING UPGRADE - WOODLANDS AVENUE, LUGARNO

REPORT AUTHOR/S

Manager - Technical Services, Mr L O'Connor

FILE REFERENCE

R/00675 & R/00526

REASON FOR REPORT

Street lighting upgrade

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Cost to Council $363.00 plus annual charge for the new lighting scheme of $142.10

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Proposal received by Council to increase lighting levels in Woodlands Avenue, Lugarno.

RECOMMENDATION
THAT Council accept the Design Fee of $363.00, plus the annual charge for the new lighting scheme of $142.10, to improve the level of lighting in Woodlands Avenue, Lugarno.

REPORT DETAIL
Following a request from a resident regarding the upgrade of street lighting in Woodlands Avenue, Lugarno, the advice of Energy Australia has been sought.

Energy Australia recommend the installation of one (1) new pole numbered PE32605 and two (2) new twin 20 (2'20) light on poles numbered PE1810 and PE32605.

We are advised that a design fee of $363.00 will apply, plus an annual charge for the new lighting scheme of $142.10.

The Director Administration's comments are as follows:

"Additional usage costs associated with a pure safety issue should be met from the ongoing working funds of Council.

Accordingly the amount referred to will be included in the upcoming quarterly review and form part of the working capital analysis."

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council accept the Design Fee of $363.00, plus the annual charge for the new lighting scheme of $142.10, to improve the level of lighting in Woodlands Avenue, Lugarno.
(Moved Clr B Giegerl/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT Council accept the Design Fee of $363.00, plus the annual charge for the new lighting scheme of $142.10, to improve the level of lighting in Woodlands Avenue, Lugarno.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD053 - 03HURSTVILLE OVAL - NOMINATED AS SYDNEY'S PREMIER CRICKET GROUND

REPORT AUTHOR/S

Director - Service Delivery, Mr V Lampe

FILE REFERENCE

P/00034

REASON FOR REPORT

Nomination of Hurstville Oval as Sydney's Premier Cricket Ground

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Nomination of Hurstville Oval as Sydney's Premier Cricket Ground

RECOMMENDATION
THAT the information be received and noted.

FURTHER THAT sincere congratulations be extended by Council in writing to those staff involved, specifically Brett Blacklock, Adam Lewis, Matt Hoban and Bradley Horne for their excellence, hard work and achievement in receiving this honour.

REPORT DETAIL
Hurstville Oval has a long history and proud tradition of hosting major sporting events, with the sporting associations producing sports men and women to a nationally acclaimed level.

As a result of Council continually providing Hurstville Oval as a 'first class facility' it is with great pleasure that Council learned of Hurstville Oval's selection as Sydney's Premier Cricket Ground.

Sincere congratulations are extended by Council to all staff involved, in particular Adam Lewis, Matt Hoban and Bradley Horne for their excellence, hard work and achievement in receiving this honour.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the information be received and noted.

FURTHER THAT sincere congratulations are extended by Council to all staff involved, in particular Adam Lewis, Matt Hoban and Bradley Horne for their excellence, hard work and achievement in receiving this honour.
(Moved Clr M Frawley/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the information be received and noted.

FURTHER THAT sincere congratulations are extended by Council to all staff involved, in particular Adam Lewis, Matt Hoban and Bradley Horne for their excellence, hard work and achievement in receiving this honour.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD054 - 03CIVIC CENTRE - CENTRIFUGAL CHILLER REPLACEMENT

REPORT AUTHOR/S

Manager - Special Projects, Mr K Azer

FILE REFERENCE

A/00021

REASON FOR REPORT

Replacement of Centrifugal Chiller at Civic Centre

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

$160,000 funded from Property Maintenance Reserve.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report is to seek funding of $160,000 from the Property Maintenance Reserve for the replacement of the Centrifugal Chiller and control panel at the Civic Centre.

RECOMMENDATION
THAT $160,000 be voted from the Property Maintenance Reserve for the replacement of the centrifugal chiller and control panel.

REPORT DETAIL
Council operates two chillers serving the Civic Centre and the Entertainment Centre, one of those chillers has just broken down and is beyond economic repair.

The broken down chiller has reached the end of its economic life as it used to operate on R12 refrigerant gas, which is no longer available commercially. The chiller is over 25 years old and is not recommended for an expensive refit to a more Ozone friendly gas. The breakdown has resulted in loss of oil and part of the gas.

The estimate for a replacement low load chiller, chilled water pump, etc. is $140,000. The control panel for the chillers is not safe enough for this complicated replacement as it cannot be re-wired, as this will put the building out of action for an extended period of time. The control panel will have to be replaced at a cost of $20,000. Council's Commercial Manager and Director - Administration have been consulted in this matter and advised that the $160,000 could be funded from the Property Maintenance Reserve. This reserve will have $550,000 after the formal adoption of the draft budget.

Replacing this chiller is vital for the comfortable and reliable occupation of the Civic Centre as it is used as a backup chiller during high demand, and as the main chiller during the colder months.

APPENDIX


COMMITTEE RECOMMENDATION
THAT $160,000 be voted from the Property Maintenance Reserve for the replacement of the centrifugal chiller and control panel.
(Moved Clr M Frawley/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT $160,000 be voted from the Property Maintenance Reserve for the replacement of the centrifugal chiller and control panel.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD055 - 03FAMILY DAY CARE CENTRE AT NO. 19 CONNELLY STREET, PENSHURST

REPORT AUTHOR/S

Manager - Special Projects, Mr K Azer

FILE REFERENCE

001054

REASON FOR REPORT

Sewer Emergency at Family Day Care Centre

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

$2,000 - $2,500

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report is to seek funding from Working Funds Surplus for urgent sewer repairs at the Family Day Care Centre at 19 Connelly Street, Penshurst.

RECOMMENDATION
THAT the urgent sewer repairs at the Family Day Care Centre at 19 Connelly Street, Penshurst, be funded from Working Funds Surplus.

REPORT DETAIL
The sewer line serving the Family Day Care Centre at 19 Connelly Street, Penshurst had experienced a total collapse. Council's Contract Plumbers could not clear the line which led to an urgent Occupational Health and Safety problem.

Some early warning signs were recently displayed in the form of minor blockages, which prompted the inclusion of a budget bid for the replacement of the sewer in the next draft budget. This budget bid has since been withdrawn.

This issue was discussed with Council's Director - Administration and Commercial Manager with the view of authorising an urgent replacement of the collapsed section of the sewer. The disruption cost to business was the main consideration behind their advise to order the immediate replacement of the collapsed sewer line and report the matter to Council. Total cost when completed is expected to be in the range of $2,000 to $2,500, which is to be funded from Working Funds Surplus.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the urgent sewer repairs at the Family Day Care Centre at 19 Connelly Street, Penshurst, be funded from Working Funds Surplus.
(Moved Clr M Frawley/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT the urgent sewer repairs at the Family Day Care Centre at 19 Connelly Street, Penshurst, be funded from Working Funds Surplus.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD056 - 03NATIONAL FAMILY DAY CARE CONFERENCE 11-13 SEPTEMBER, 2003

REPORT AUTHOR/S

Children's Services Co-ordinator, Mrs H Hodsdon

FILE REFERENCE

C/00067

REASON FOR REPORT

Approval request for two Family Day Care staff to attend the National Family Day Care Conference on 11-13 September, 2003

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Total registration fees of $1,120. Funds available in Staff Delegates Expenses

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Advice has been received of a National Family Day Care Conference to be held on 11-13 September, 2003 at Randwick and this report recommends approval for two staff from the Family Day Care Scheme to attend.

RECOMMENDATION
THAT approval be granted for two staff from Family Day Care to attend the National Family Day Care Conference on 11-13 September, 2003 and that the registration fee of $1,120 be met by Council.

REPORT DETAIL
The National Family Day Care Council of Australia is conducting its bi-annual conference with the theme "Building a Bright Future - Bringing Children's Services Together" at the AJC Convention Centre, Alison Road, Randwick between 11 and 13 September, 2003.

The theme "Bringing Children's Services Together" reflects the conference goal of providing a forum for child care services to network, learn and share in an attempt to create child care solutions which meet the needs of Australian families. The conference title reflects a commitment to the provision of quality child care, the role of the carer, good beginnings and providing children with opportunities and enriching early childhood experiences.

The range of sessions will cover three broad streams:

* Innovation and Knowledge;
* Direction;
* Successes and Solutions

The issues to be covered will be of benefit to Council's Family Day Care staff as they include topics such as:

* research and new ideas in the early childhood field;
* success stories from the child care field;
* practical applications to utilise and take back to Council's service;
* future directions of children's services
* innovative and quality practices in Family Day Care;
* interactions and relationships in children's services.

As the conference venue is local, there are no additional costs to the registration fee.

The Director - Administration has advised that of the budgeted allocation of $65,000 for Staff Delegate Expenses, $58,537.00 has been expended and as such $6,463.00 is available for expenditure.
In view of the above information, the above-mentioned recommendation is referred to Council for consideration.

APPENDIX


COMMITTEE RECOMMENDATION
THAT approval be granted for two staff from Family Day Care to attend the National Family Day Care Conference on 11-13 September, 2003 and that the registration fee of $1,120 be met by Council.
(Moved Clr B Giegerl/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT approval be granted for two staff from Family Day Care to attend the National Family Day Care Conference on 11-13 September, 2003 and that the registration fee of $1,120 be met by Council.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD057 - 03MINUTES OF THE HURSTVILLE COMMUNITY SAFETY COMMITTEE

REPORT AUTHOR/S

Acting Manager - Community Services, Mr D Linden

FILE REFERENCE

C/00180

REASON FOR REPORT

For the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Nil


EXECUTIVE SUMMARY
The minutes of the meeting of the Community Safety Committee held on 25 March, 2003 are submitted for the information of Councillors and the draft Hurstville Community Safety and Crime Prevention Plan is submitted for adoption.

RECOMMENDATION
THAT the minutes be received and noted.
FURTHER, THAT the draft Community Safety and Crime Prevention Plan be adopted and placed on public exhibition in accordance with the provisions of the Children (Protection and Parental Responsibility) Act 1997.

REPORT DETAIL
The minutes of the meeting of the Community Safety Committee held on the 25th March 2003 are attached.

The Committee considered the draft Community Safety and Crime Prevention Plan and adopted it subject to the inclusion of additional strategies in relation to personal safety of the elderly and general safety in the CBD. These additional strategies have been included and the Plan is now submitted for adoption by Council.

Following adoption, the draft Plan will be exhibited for a minimum period of 28 days and submissions invited from the community in accordance with the provisions of Section 34 of the Children (Protection and Parental Responsibility) Act 1997. Following the close of the invitation period any submissions received will be considered by Council and a decision made on the final adoption of the Plan.

Once the final Plan is adopted it will then be lodged with the Attorney General’s Department for approval as a “Safer Community Compact” to enable Council to apply for funding to implement specific strategies and actions under the Plan.

Under the provisions of Section 36 of the Act Council can determine the duration of its Crime Prevention Plan and it is proposed that this Plan be for a period of three years with an annual review. Council will need to nominate the period when adopting the final Plan.

APPENDIX
Final draft plan.docAppendix A, B and C.doc

MINUTES OF THE HURSTVILLE COMMUNITY SAFETY COMMITTEE

MEETING HELD ON 25TH MARCH 2003


PRESENT:

Council Members:

Councillor C Wong (Chair & Deputy Mayor)
Councillor V Badalati (Mayor)
Councillor M Frawley
Councillor M Lynch
Councillor S McMahon

Council Staff:

Victor Lampe Director Service Delivery
Lynne George Manager Library & Community Services
David Linden Acting Manager Community Services
Cheryl Flynn Hurstville Place Manager

Community Representatives:

Lee Jones, Phil Guy and Jan Magrath (community representatives); Supt. Paul Lowe, Snr Sgt. Rick Simpson, (Hurstville Police); Katrina Suggate (NRMA Insurance); Ros Trussler (DET); Doug McLaughlin (LCC), Frank Rasoni (PPS), Rebecca Pinkstone (AGD) and Sylvia Huntington (UWS).

ITEM 1. APOLOGIES

Kevin Greene MP
John Patterson General Manager HCC
Inspector Grant Simpson Hurstville Police

ITEM 2. CONFIRMATION OF MINUTES

The minutes of the meeting of the Committee held on 25th February 2003 were confirmed.

ITEM 3. MATTERS ARISING FROM THE MINUTES

There were no matters arising from the minutes.

ITEM 4. CRIME OVERVIEW AND UPDATE ON HOTSPOTS

Rick Simpson gave an overview of the crime statistics for the month of February which showed that there had been a slight increase in the number of robbery offences and steal from motor vehicle over the previous month. There had also been an increase in the number of break, enter and steal, stolen vehicles and stealing offences during the period. The number of assault offences had dropped slightly.

In relation to steal from motor vehicles it was reported by Rick Simpson that most offences were occurring in relation to vehicles parked on the streets rather than in car parks. It was agreed that a further distribution of leaflets on the windscreens of vehicles parked in the high risk areas would be conducted.

Superintendent Lowe advised the committee that Operation Sentinel was being carried out daily in Forest Rd in order to ensure that no further problems are experienced in the CBD. He also advised that meetings had been held with the Principals of the schools concerned with the recent incidents.

Supt. Lowe also advised of the recent apprehension and arrest of high profile international criminals in Hurstville who had been involved in stealing from the elderly in the Hurstville CBD.

ITEM 5. GENERAL BUSINESS

Hurstville Community Safety & Crime Prevention Plan

Sylvia Huntington from the University of Western Sydney gave a presentation on the Draft Community Safety and Crime Prevention Plan and discussion on the Plan took place.

ACTION: The draft Plan as submitted be adopted subject to additional strategies being added in relation to personal safety including strategies around the safety of the elderly and general safety within the CBD.

ITEM 6. NEXT MEETING

DATE: 29TH APRIL 2003
TIME: 6 PM
VENUE: COUNCIL MEETING ROOMS

NB CHANGE OF DATE FROM THE 22ND APRIL















COMMITTEE RECOMMENDATION
THAT the minutes be received and noted.
FURTHER, THAT the draft Community Safety and Crime Prevention Plan be adopted and placed on public exhibition in accordance with the provisions of the Children (Protection and Parental Responsibility) Act 1997.
(Moved Clr M Frawley/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT the minutes be received and noted.
FURTHER, THAT the draft Community Safety and Crime Prevention Plan be adopted and placed on public exhibition in accordance with the provisions of the Children (Protection and Parental Responsibility) Act 1997.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD058 - 03MILES FRANKLIN MEMORIAL PROJECT DEVELOPMENT

REPORT AUTHOR/S

Cultural Development Co-ordinator - Ms C Stevens and Senior Librarian Information Services - Mr P Edney

FILE REFERENCE

P/00477

REASON FOR REPORT

For the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Net cost to Council for project of $925 to be funded from current budget allocation for cultural programs in Budget 4-004

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
The following report is submitted to Council seeking approval for the installation of a Memorial to Miles Franklin on the forecourt of Hurstville House and agreement to the extended use of the garage space at Gladwyn for a 26 week period by the artist responsible for the design and fabrication of the Memorial sculpture.

RECOMMENDATION
THAT Council approve the project as detailed in this report.
THAT Council approve the extended use of the garage space at Gladwyn to include arts-based activity, in accordance with an agreed contract as set out in this report.
FURTHER, THAT Council agree to the placement of the Miles Franklin Memorial on the forecourt of Hurstville House so that a Development Application may be lodged.

REPORT DETAIL
Background

Miles Franklin, best known for her classic Australian novel “My brilliant career,” lived and worked in the Hurstville area, having links to the Council through her use of premises on the site where Hurstville House now stands. One of her major works, “Back to Bool Bool”, is partially set in the suburb of Ashville which is assumed to be based on Hurstville at that time. Her legacy to Australian literature continues to live on through the Miles Franklin Trust, which administers an annual award for Australian writers (see http://www.trust.com.au/awards/Miles_Franklin.htm)

In 2000 and 2001, the Council acknowledged this author’s connection to the area by organising a public lecture and luncheon with the award winner in each year. The library also ensures that copies of all novels considered under the program are made available for loan.

Miles Franklin Memorial Project Development

Funding and Plaques
Although records for the project are incomplete, we do know that in June 2001 an application was made for funding through the Department of Environment and Heritage under the Commemoration of Historic Events and Famous Persons (CHEPF) grant by the then Library Manager, Laurie Urane. The outcome identified in the funding application was simply “a piece of public art, ie statue, base of a town clock, etc. “

A sum of $3,635.50 was received and to date two plaques have been produced. One is to be placed in the library meeting room, the other at the hotel on the corner of MacMahon St and Forest Rd, Hurstville. An amount of $3,000 remains unexpended.

Following the suggestion from the Hurstville Heritage Society to engage one of the local schools in the development of a mosaic, an invitation was made to eight (8) local schools on 9 September 2002, with no success.

Following staffing changes in the Library, a request was made to the funding body for the completion date of the grant to be extended from 30 June 2002 to 20 December 2002. On 5 February 2003 initial contact was made between the Library and the Cultural Development Officer regarding acquittal of this project.

Memorial Sculpture
In order to acquit this funding within a reasonable timeframe and extend the limited funds available to deliver a significant outcome, a proposal was developed with local sculptor, Jacek Luszczyk to design, fabricate and install a memorial to Miles Franklin on the forecourt of Hurstville House. The artist in question had approached the Mayor last year with an offer of labour in exchange for workshop space. A C.V. and example of his work is included as Appendix A.

The proposal that has been negotiated satisfies a number of needs within the community, allowing Council to:


A second extension on the grant was secured on 13 March 2003, allowing until 31 May 2003 for completion based on the proposal as described below.

Description

A life size statue of Miles Franklin measuring 600mm x 600mm at the base and 2200mm in height.

Construction Materials

White marble dust and pure white cement with deform rod reinforcement. The base will be reinforced concrete, covered in marble and will have a plaque noting the date of dedication by the Mayor.

Design

A sketch of the proposed piece has been included as Appendix B. A scale model will also be made available at the library for public display and comment for the period of one month.

Fabrication

Production of the full dimension clay model, casting of plaster mould, pouring and finishing require a garage size workspace. Survey of possible sites within Council buildings reveals limited options for this kind of activity. The garage at Gladwyn is seen as best fit for the project. Activities undertaken at this site will bear no detrimental effects on neighbouring residents by way of noxious substances, excessive noise or traffic congestion. Occupational health and safety and drainage issues have been identified through a site inspection and will be addressed through Council’s works program as detailed in the budget below. The garage will then be available for the development of future works, providing an extension of current use which is seen to be in keeping for such a facility within the cultural precinct.

Installation

Installation of the Memorial will be carried out by Hurstville City Council engineers in collaboration with the artist. The statue will be secured to the reinforced concrete base by way of 2000m M16 deform rods.

Site

The proposed position for the Memorial is the corner of MacMahon and Dora Streets, adjacent to the outdoor seating area of the Café site at Hurstville House and directly in front of the supply vent shaft structure. See Appendix C. Positioning the memorial in this way does not disrupt the flow of pedestrian traffic or reduce the possibility of extended outdoor seating at the cafe and allows for vehicular access to the site. Furthermore, it enhances the aesthetics of the area by softening the hard lines of the building and adding a focal point. An alternate site has been identified in the courtyard area of the Library should the Development Application for this site be rejected.

Contract

A contract has been devised from a template provided by the Arts Law Centre of Australia to cover the commissioning of this piece. It allows for relocation of the piece should Council deem it necessary at some future time. A separate agreement for the artist to occupy the garage space at Gladwyn for a 26 week period as compensation for a small portion of his time has also been developed. In this way, access and equity issues are covered by tying use of the property to the project. The agreement stipulates usage of the site and has a clause for termination in case of complaints by neighbours. Council officers, including Mr Lawlor, Mr Thomas and Mr McCarthy have all been incvolved in negotiations regarding this use of Gladwyn.

Insurance

The Artist will take out public liability insurance to the value of $10 million.

Budget

The net cost to Council of this project of $925 will be funded from the budget allocation set aside for cultural programs.

ItemCostFunding source
Monument:
DA application$170CHEFP
Modelling structure$220CHEFP
15 x 12.5kg bags Clay$200CHEFP
20 x 20kg bags of casting plaster$300CHEFP
10 bags x 20kg Marble dust$150CHEFP
5 x 40kg bags pure white cement$150CHEFP
2 x 2000mm M16 galvanised deform bar$20CHEFP
2 day hire of concrete mixer$200CHEFP
20mm x 1.6sqm granite to cover base$800CHEFP
75mm x 0.6sqm$500CHEFP
Hoses and plastic buckets$30CHEFP
Lighting$75CHEFP
Venue for fabrication 5 weeks @ $50/wk$250In kind HCC
Installation of drainage to site$300HCC
Venue in lieu of payment for services by artist 26 weeks @ $50$1300In kind HCC
A4 sized Bronze dedication plaque$250CHEFP
Artist's fees 150 hours @ $40/hr$4700In kind artist
Installation including transport and preparation of reinforced concrete base$800*Friends of Hurstville Library and Information Service
Project management 35 hours$1000In kind HCC
Cost of Memorial$11415
Launch:
Rights to showing of "My Brilliant Career"$2000*Trust & Shapiro Auctioneers
PA, seating for 50 people, podium, 2 tables$160In kind HCC
Projecdtion equipment$325HCC
Catering, Cheese, crackers and wine$300HCC
Promotion through direct mail, community monthly newsletter and editorial in local paper$450In kind HCC
Cost of launch$3235
TOTAL COST OF PROJECT$14650
NET COST TO COUNCIL$925
* Agreed in principle, this item may vary due to negotiations which are currently underway

Launch

The launch is proposed for early evening on a date in June, yet to be confirmed. The formal section of the proceedings will include a dedication ceremony and the unveiling of the plaque, speeches by organisations funding the project and other local literary groups. Following the formal part of the evening, participants will be invited to stay for cheese and wine tasting and for an outdoor screening of “My Brilliant Career.” A request has been made to the Miles Franklin Trust for the cost of copyright for the public showing of the film at the launch. Should such a request be rejected, a reading from the book can be substituted. We are also negotiating with the agent to reduce this fee.

Public Art Policy and Plan

This proposal not only serves to acquit funding and produce a substantial piece of public art for the CBD, it also fits into a wider public art program for the City of Hurstville. Situating this piece within the general area of the Civic and Cultural precinct is in keeping with previous developments such as the Heritage Walk and reflects the Council's commitment to making both the heritage and arts practice of the area visible. Furthermore, by using this project as a test case for the development of a Public Art Policy and Plan, we position ourselves to obtain the best possible outcomes in the long term.

(All Appendices will be forwarded "under separate cover" for Councillors' information.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council approve the project as detailed in this report.
THAT Council approve the extended use of the garage space at Gladwyn to include arts-based activity, in accordance with an agreed contract as set out in this report.
FURTHER, THAT Council agree to the placement of the Miles Franklin Memorial on the forecourt of Hurstville House so that a Development Application may be lodged.
(Moved Clr B Geigerl/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT Council approve the project as detailed in this report.
THAT Council approve the extended use of the garage space at Gladwyn to include arts-based activity, in accordance with an agreed contract as set out in this report.
FURTHER, THAT Council agree to the placement of the Miles Franklin Memorial on the forecourt of Hurstville House so that a Development Application may be lodged.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD059 - 03REVIEW OF COMMUNITY SERVICES POSITIONS

REPORT AUTHOR/S

Manager - Library & Community Services, Ms L George and Acting Manager - Community Services, Mr D Linden

FILE REFERENCE

P/00138

REASON FOR REPORT

Seeking Council approval for review of role and responsibilities of Indigenous Community Worker and Community Development Co-ordinator positions.

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Nil

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report seeks Council approval to review and restructure the roles and responsibilities of the Indigenous Community Worker and Community Development Co-ordinator positions, as set out in the report.

RECOMMENDATION
THAT Council restructure the Indigenous Community Worker position currently specifically identified as a position for ATSI peoples to become a Community Worker - Multicultural & Indigenous Services position that is no longer an identified position for ATSI peoples.

FURTHER THAT the current Community Development Coordinator position be restructured as a Community Worker - Aged and Disability Services position.

REPORT DETAIL
Background

Members would be aware that Council agreed to employ persons of Aboriginal descent in two full-time positions funded under the Local Government Aboriginal Employment and Career Development Program, which is operated by the NSW Department of Education and Training. One of those positions was placed in the Development & health area and the other was based in the Community Services Section of Council.

The program aims at increasing the representation of Aboriginal people in the workforce by placing Aboriginal and Torres Strait Islander (ATSI) people into permanent employment within Councils and provide career path management plans which increase their vocational skills and competency. Council received funding in the form of a salary subsidy on a sliding scale over a three year period.

Council appointed a worker to the Community Services position in January 1999. That worker undertook an approved course of study in accordance with the requirements of the program and was expected to complete her Bachelor of Health Sciences Degree in 2001 and from that date continue her employment with Council as a qualified Community Development worker. Unfortunately, the worker resigned effective from 10 April 2002.

Since that time, attempts to fill the vacancy with a suitably qualified Aboriginal person, using a variety of recruitment strategies, have not been successful and the need for a replacement community development worker has become critical.

An Increasingly Culturally Diverse Community

With an increasing multiculturally diverse population in Hurstville, there is a demonstrable need for a greater community development focus in working with the various culturally diverse communities to ensure that their current and emerging needs are being identified and strategies developed in an endeavour to meet those needs.

At the 2001 Census 35% of the City’s population (24,182 people) were born overseas (cf 30% in 1996) with a significant increase (29%) in the number of people born overseas in a non-English speaking country, particularly China and Hong Kong (a combined increase of 149%).

Members of these communities (many of whom are newly arrived migrants,) and those of emerging communities such as from the Indian sub-continent and Indonesia, require assistance with a variety of specific needs and issues of concern. Council plays a lead role in this regard, both as a service provider and as a facilitator, in assisting to address these needs through social planning and community development processes. At the same time, Council’s involvement contributes to the building of social capital and promotes community harmony.

Proposed Restructure of Roles & Responsibilities of the Community Development Co-ordinator & Indigenous Community Worker Positions

Currently the position of Community Development Coordinator is responsible for undertaking a co-ordinating role in respect to community development & planning issues in community services, as well as assuming responsibility for community development and support in relation to the aged, multicultural and disabled communities. The aged and disability responsibilities are in themselves quite demanding in dealing with the provision of HACC services and other services for the aged and a range of access issues. It is clear that, in the long term, the one position cannot effectively service all three areas.

With the current vacancy in the Indigenous Community Worker position, there is an opportunity to broaden the scope of the position and reallocate the responsibility for the community development and support of multicultural communities and combine it with the responsibility for aboriginal communities. The position would be titled “Community Worker - Multicultural and Indigenous Services”.

The Community Development Coordinator’s position would be restructured as a “Community Worker - Aged and Disability Services” position. In effect, this position would revert to its original role and responsibilities before being restructured in 1997 to allow the (then) Manager – Community Services to undertake preliminary work on the Hurstville Horizons Vision project. This restructure would result in a more equitable distribution of responsibilities and workload and a more effective use of staff resources to address the increasing needs of the multicultural communities. This reorganisation of duties would also be cost neutral to Council. The current position of Community Development Coordinator has been filled on a temporary basis during the maternity leave of the permanent staff member, Ms Dunbar, who has since resigned.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council restructure the Indigenous Community Worker position currently specifically identified as a position for ATSI peoples to become a Community Worker - Multicultural & Indigenous Services position that is no longer an identified position for ATSI peoples.

FURTHER THAT the current Community Development Coordinator position be restructured as a Community Worker - Aged and Disability Services position.

(Moved Clr M Frawley/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT Council restructure the Indigenous Community Worker position currently specifically identified as a position for ATSI peoples to become a Community Worker - Multicultural & Indigenous Services position that is no longer an identified position for ATSI peoples.

FURTHER THAT the current Community Development Coordinator position be restructured as a Community Worker - Aged and Disability Services position.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD060 - 03CHANGZHOU SISTER CITY BOOK DONATION

REPORT AUTHOR/S

Senior Librarian - Acquisitions and Central Branch - Mr M McGilchrist

FILE REFERENCE

L/00024

REASON FOR REPORT

Acknowledgment of donation by Sister City

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Possible return gift

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report deals with the donation of Chinese language books to the library by Council's Sister City, Changzhou City.

RECOMMENDATION
THAT Council send an official letter of thanks to the Mayor of Changzhou City, and consider the possibility of a return gift to Changzhou Library of English language books by Australian authors and about Sydney and Australia.

REPORT DETAIL
Subsequent to the Sister City visit in May 2002 to the Hurstville Central Library from officials from the Changzhou Municipal Foreign Office, the Deputy Director, Shen Yi Lin arranged for two boxes of Chinese language books to be shipped to the Library. These items arrived in February, and have been on display in the Mayor's Office for a month.

Of the 70 odd items included, I have included a brief title list to give Councillors some idea about the type of items given to the Library. The full list of books can be obtained from Mr Mark McGilchrist.

Fiction

Non Fiction

At this time, the items are being prepared for use in the library, involving a process of cataloguing and processing to facilitate searches for those titles, and relevant subject areas; their efficient recovery; and their protection and longevity as library stock. They are also being especially coded to enable us to give a report to Deputy Director Shen on how popular these items are with Hurstville Library users.

Once the items are prepared, it is anticipated that the Mayor will officially launch these new items into the Library collection.

APPENDIX


COMMITTEE RECOMMENDATION
THAT Council send an official letter of thanks to the Mayor of Changzhou City, and consider the possibility of a return gift to Changzhou Library of English language books by Australian authors and about Sydney and Australia.
(Moved Clr B Giegerl/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT Council send an official letter of thanks to the Mayor of Changzhou City, and consider the possibility of a return gift to Changzhou Library of English language books by Australian authors and about Sydney and Australia.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD061 - 03ANNUAL CLEAN UP AUSTRALIA DAY HELD ON SUNDAY, 2ND MARCH 2003

REPORT AUTHOR/S

Manager - Environmental Services, Mr G Dickens

FILE REFERENCE

W/00073

REASON FOR REPORT

Council's participation in the annual 'Clean Up Australia Day' held on Sunday, 2 March 2003

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Council provided $2,000 in its 2002/2003 Budget for this project.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report is presented to Council for the information of members in relation to Council's participation in the annual 'Clean Up Australia Day" to be held on Sunday, 2 March 2003.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL
The annual Clean Up Australia Day this year took place on Sunday, 2nd March, 2003. The clean up was co-ordinated by Council with support from the Clean Up Australia organisation. Once again local community groups such as Oatley Lions Club, a number of community minded individuals, Councillors and members of staff, totalling 125 volunteers, assisted at nine (9) sites throughout the City. These sites included:

- Myles Dunphy Reserve, River Road, Oatley;
- Oatley Park, Oatley;
- Lime Kiln Bay, Waterfall Road, Oatley;
- Salt Pan Creek, cnr William and Henry Roads, Riverwood;
- Salt Pan Creek, Basil Street, Riverwood;
- Salt Pan Creek, Henry Lawson Drive Bridge, Peakhurst;
- Forest Road, Hurstville, and
- Georges River National Park.

One site, Woodville Park, Hurstville was also ‘cleaned-up’ on Thursday 27th February, 2003, by 10 members of the Chinese Australian Services Society (CASS). In addition six (6) local primary schools participated in School’s Clean Up Day on Friday 28th February 2003.

In total 95 bags of rubbish, a lounge, numerous car seats and other car parts, a TV and a condom machine were collected on the day. The Forest Road group even scrubbed the chewing gum off the footpath. This rubbish filled three, 7 tonne trucks.

Council hosted a free barbecue following the site clean ups, which was attended by 80 volunteers at The Castle, Oatley Park. The barbecue was prepared by Oatley Lions Club. Following the barbecue, Council staff conducted a prize draw for the volunteers, the prizes for which were donated by local businesses.

Council staff who participated on the day included Director - Service Delivery, Victor Lampe; Waste Education Officer, Jenny Haining; Waste Administration Officer, Rebecca Brown and Bushcare Officer, Jason Cockayne, with Jenny, Rebecca and Jason being Site Supervisors. All Site Supervisors have volunteered to do the sites again next year, and Oatley Lions Club have again volunteers to prepare the barbecues.

Participation in this year's Clean Up Australia Day was larger than in previous years, with the number of volunteers increasing from 20 in 2001, and 60 in 2002, to 125 in 2003. The number of sites also increased from 2 sites in 2001, and 4 sites in 2002 to 9 sites in 2003. The amount of rubbish collected on the day has also increased by more than 400%.

The day was considered an outstanding success, both in terms of Council’s role in increasing participation, and the results achieved from the actual collection and removal of rubbish within our area. This project is one of significant environmental importance, and has resulted in huge quantities of waste being removed from in and around Hurstville’s foreshore areas.

All volunteers and local businesses who donated prizes have received a certificate of appreciation from Council, signed by both the Mayor and General Manager. An advertisement was also placed in the Leader thanking the community for its support and recognising local businesses for their support of the event.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the report be received and noted.
(Moved Clr M Frawley/Seconded Clr W Pickering)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD062 - 03ILLEGAL DUMPING CLEAN UP AND DETERRENCE GRANTS PROGRAM

REPORT AUTHOR/S

Manager - Environmental Services & Waste Education Officer, Mrs J Haining

FILE REFERENCE

W/00063

REASON FOR REPORT

Council obtaining a Grant from Resource NSW

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Council resolved to provide $35,000 from the domestic waste reserve for this project.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes


EXECUTIVE SUMMARY
This report is presented to Council for the information of Members in relation to Council’s success in obtaining a Grant from Resource NSW as part of their Second Round – Illegal Dumping Clean Up and Deterrence Grants. The amount of the Grant is $35,000.

Obtaining this Grant was conditional on Council also allocating $35,000 towards the project, which Council resolved to do at its Meeting of November 27, 2002. These funds will be allocated from the Domestic Waste Reserve.

RECOMMENDATION
THAT the report be received and noted.

REPORT DETAIL
As Council is aware, the problem of illegal dumping creates large social, economic and environmental costs. Historically, it has cost Council approximately $200,000 per year to remove and dispose of illegally dumped materials.

In December 2002 Council applied for, and was successful in obtaining an Illegal Dumping Clean Up and Deterrence Grant to the value of $35,000. Council is required to match the grant dollar for dollar, and has previously resolved to contribute $35,000 to the project.

The objectives of the program are to:

· increase street amenity in the Hurstville CBD and other local shopping strips by tidying up bin areas and reducing the amount of material on the street;
· increase awareness of correct waste management practices in local businesses;
· increase awareness of illegal dumping issues and penalties and therefore decrease the incidents of illegal dumping in the City; and,
· reduce the amount of complaints about untidy and smelly bins and bin areas.

The project will primarily target commercial areas in the Hurstville CBD and the Penshurst and Mortdale commercial areas. There will be several components of the program and they are as follows:-

Operational Measures

Inspecting commercial areas within the City to:-

· ensure that all commercial premises have a garbage service;
· ensure that those businesses that do pay for a Council service actually have the bins they are paying for and all bins are in working order;
· assess the amount of rubbish the premises produces and ensuing that the bins that the premise has are adequate for the waste produced; and
· assess the likelihood of illegal dumping from that premise and from external parties.

Education

During the inspections business people will also be provided with information on issues, such as:-

· correct commercial waste management practices;
· where they can obtain a commercial garbage service;
· who to call if they have bin relate problems;
· issues associated with illegal dumping;
· penalties if caught illegal dumping; and
· facilities where they can take their excess or bulky waste.

Signage in Hotspot Areas

It is also proposed to purchase signs that provide information to the community about illegal dumping fines and information about how to ‘dob in a dumper’. These will be large signs that are visible at a distance from the site. The cost will be $2,000 per sign, and it is considered that 10 signs would be an appropriate number. This represents a cost of $20,000.

This project will increase the visual amenity of the CBD and commercial areas throughout the City by ensuring that all commercial premises correctly manage their waste and take measures to ensure that illegal dumping is minimised.

In line with the activities of Council’s Illegal Dumping Task Force, which has had considerable success in its endeavours to date, these initiatives will further enhance Council’s ability to address the problem of illegal dumping.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the report be received and noted.
(Moved Clr W Pickering/Seconded Clr M Frawley)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.
(Moved Clr M Frawley /Seconded Clr M Lynch)


Meeting Date: 16/04/2003

SD063 - 03MUD WASTE EDUCATION PROGRAM

REPORT AUTHOR/S

Manager - Environmental Services

FILE REFERENCE

W/00045

REASON FOR REPORT

For information of members of launch of Multi-Unit Dwellings Waste Education Program

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes. Council's Local Waste Management Plan.

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

No. Council provided $47,500 from the Domestic Waste Budget this project.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes


EXECUTIVE SUMMARY
This report is presented to Council for the information of Members in relation to the launch of the Multi-Unit Dwellings Waste Education Program. The launch was held in the foyer of the Council Chambers on Wednesday 2nd April, 2003.

RECOMMENDATION
THAT the report be received and noted.

FURTHER THAT an awards program be developed to encourage Real Estate Agents and Strata Managers to take a proactive approach and to work collaboratively with Council to improve problems associated with waste management in home units.

REPORT DETAIL
At its meeting held on July 3, 2002, Council resolved to allocate an amount of $47,500 to address the problems associated with waste management in multi occupancy dwellings. As a result, Council Officers have over the last six months designed and developed an information and education program in relation to managing these issues to minimise their detrimental effects.

The majority of MUD waste management problems can be placed into three main categories:-
a) Household Waste Management;
b) Contamination of Recycling Materials; and,
c) Illegal Dumping.

These problems have the potential to create costs of enormous social, economic and environmental significance, all of which may impact negatively within the context of our urban environment and the way in which we choose to live.

This program consists of a resource kit that has been designed specifically to meet these challenges. This kit consists of:-

· An Easy Guide to Recycling and Waste Management in Home Units
This guide is an 8 page booklet with magnets on the back cover so that it can be kept on the fridge for easy reference. This guide covers what can and cannot be placed in residents recycling bins, what they can do with materials instead of dumping them illegally. It also contains the waste hotline number for residents who require further information. The guides were delivered to all 7,000 units in the City with a letter from the General Manager, in an attractive envelope to reduce the chance of it being mistaken for junk mail.

· Bin Area Posters
These posters cover what can and cannot be placed in the recycling bins and are made from unrippable materials so that they are not easily removed. Council’s Waste Contractor, Cleanaway Municipal Services will fix these posters to the walls of the bin areas of all 925 MUDs in the City.

· Recycling Bin Stickers
These stickers cover what can and cannot be placed in the recycling bins and are made from UV resistant plastic to increase the life of the stickers so that they don’t peel off the bins easily. Cleanaway will fix the stickers to the lids of more than 2,300 recycling bins of all MUDs in the City.

Overall 40% of Hurstville residents come from a non-English speaking background, however this is greatly increased with greater than 60% of residents of MUDs speaking a language other than English at home. As a result these materials were designed so that they are easy to understand by those residents from any cultural background. The materials make use of photographs, pictures, colour association and translations to ensure that all residents will understand the messages conveyed.

It is anticipated that these materials will greatly enhance the waste and recycling services provided to MUD residents and provide social, economic and environmental benefits to Council and the community.

This resource kit was launched at a special function held on Wednesday 2nd April, 2003 in the foyer of the Council Chambers at 3:30 pm. The launch was attended by:-

· the Mayor and several Councillors;
· the General Manager;
· Council staff;
· Representatives from Cleanaway Municipal Services;
· Representatives from the NSW EPA;
· Representatives from Resource NSW;
· Local Strata Managers;
· Representatives from SSROC; and,
· Representatives from Waste Service NSW.

The materials were well received by the attendees of the launch, especially the strata managers who are interested in providing residents with the information package when they sign their lease.

Press releases and copies of the materials were also sent to the St George and Sutherland Shire Leader and the Chinese newspapers.

APPENDIX


COMMITTEE RECOMMENDATION
THAT the report be received and noted.

FURTHER THAT an awards program be developed to encourage Real Estate Agents and Strata Managers to take a proactive approach and to work collaboratively with Councils to improve problems associated with waste management in home units.
(Moved Clr W Pickering/Seconded Clr B Giegerl)
COUNCIL RESOLUTION
RESOLVED THAT the report be received and noted.

FURTHER THAT an awards program be developed to encourage Real Estate Agents and Strata Managers to take a proactive approach and to work collaboratively with Councils to improve problems associated with waste management in home units.
(Moved Clr M Frawley /Seconded Clr M Lynch)