HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________

SUMMARY OF ITEMS TO BE ADDRESSED AT
THE COUNCIL MEETING MEETING
TO BE HELD ON 23RD APRIL, 2003


Summary:
Item No: CCL043 - 03 - PERSONAL & FINANCIAL MATTER - DELINQUENT RATEPAYER REPORT AS AT 31ST MARCH, 2003
(Report by Report by Manager Rates - Mr W Wood)

Item No: CCL044 - 03 - QUOTATIONS FOR MOTOR VEHICLES
(Report by Manager - Supply & Risk Management, Mr P Crutchley) C/00267

Item No: CCL045 - 03 - QUOTATIONS FOR MOTOR VEHICLES
(Report by Manager - Supply & Risk Management, Mr P Crutchley)

Item No: CCL046 - 03 - PROPERTY MATTER - LEASE OF SUITE 4D HURSTVILLE HOUSE
(Report by Commercial Manager, Mr C Lawlor) 007819

Item No: CCL047 - 03 - PROPERTY MATTER - LEASE OF LAND, DEPOT ROAD, PEAKHURST
(Report by Commercial Manager, Mr C Lawlor) P004487

Item No: CCL048 - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report by Commercial Manager, Mr C Lawlor) T01424

Item No: CCL049 - 03 - PROPERTY MATTER - LEASE OF SHOPS 1 & 2, HURSTVILLE HOUSE
(Report by Commercial Manager, Mr C Lawlor) 000617

Item No: CCL050 - 03 - LEGAL MATTER - CONTRACT DISPUTE - LAURMAT PAVING
(Report by Executive Officer, Mr G McCarthy) S/00003

Item No: CCL051 - 03 - SUPER CENTRE REDEVELOPMENT - OPTIONS FOR DETERMINING DEVELOPMENT APPLICATIONS
(Report by Manager Strategic Planning, Mr M Jericho) D/00009

Item No: CCL052 - 03 - CONFERENCE - THE MAKING OF GREAT AUSTRALIAN CITIES. CITIES SUMMIT 4-6JUNE 2003 PROPERTY COUNCIL OF AUSTRALIA
(Report by Hurstville Place Manager Ms C Flynn) C/00075

Item No: CCL053 - 03 - DELEGATIONS OF MATTERS TO DEVELOPMENT ASSESSMENT COMMITTEE
(Report by Manager Development Assessment, Mr P Thomas)

C/00095

Item No: CCL054 - 03 - REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE HELD ON WEDNESDAY, 16TH APRIL, 2003

Item No: CCL055 - 03 - REPORT OF THE MEETING OF THE POLICY PLANNING AND ENVIRONMENT COMMITTEE HELD ON WEDNESDAY, 16TH APRIL, 2003

Item No: CCL056 - 03 - REPORT OF THE MEETING OF THE SERVICE DELIVERY COMMITTEE HELD ON WEDNESDAY, 16TH APRIL, 2003




___________________________________________________________________________
Meeting No. 3 to be held on 23rd April, 2003


16th April, 2003

His Worship the Mayor and the Councillors

Dear Member,

I have by direction to request your attendance at a meeting of the Council to be held in the Council Chamber, Civic Centre, Hurstville, on WEDNESDAY 23 APRIL, 2003 at 7.00 P.M. to deal with the Business herein mentioned.

Yours faithfully,


GENERAL MANAGER

NATIONAL ANTHEM
OPENING PRAYER: Reverend Frank Langford, Church of Christ

STATEMENT
BY MAYOR: "The Council wishes to acknowledge the traditional owners of the land on which this meeting is being held as the Bidjigal Clan of the Eora Nation."
B U S I N E S S:

1. Confirmation of Minutes2. Apologies
3. Mayoral Minute
4. Privilege
a) Condolences
b) Other Matters of Privilege
5. Disclosure of Nature and Interest in Matters before Council
6. a) Council Meeting Reports
b) Reports from Committees
i. Administration Committee
ii. Policy Planning & Environment Committee
iii. Service Delivery Committee
7. Notices of Motion
8. Questions Without Notice
9. Motion to proceed to Committee of the Whole to consider Confidential Matters, and to consider representations from the public as to whether the meeting is to be closed
10. Adoption of Recommendations of Committee of the Whole.


MINUTES OF THE MEETING OF THE COUNCIL
HELD ON WEDNESDAY 26TH MARCH, 2003 AT 7.03 P.M.



PRESENT

Council Members:

His Worship the Mayor, Councillor V Badalati (Chairperson)
Councillor M Lynch
Councillor M Frawley
Councillor B Giegerl
Councillor S McMahon
Councillor S Chan
Councillor C Lee
Councillor J Morris
Councillor C Wong (Deputy Mayor)
Councillor P Sansom


Council Staff:

General Manager, Mr J Patterson
Director - Administration, Mr D Rosenbaum
Director - Policy, Planning and Environment, Ms R Tyne
Director - Service Delivery, Mr V Lampe
Senior Manager - Administration, Mr W Park
Manager - Technical Services, Mr L O’Connor

Manager - Strategic Planning, Mr M Jericho
Manager - Environmental Services, Mr G Dickens
Manager - Health & Building, Ms J Nicol
Manager - Development Control, Mr G Young
Manager - Customer Relations, Mr P Spyve
Acting Manager – Community Services, Mr D Linden
Manager Community & Library Services, Ms L George

Manager - Parks & Recreation, Mr A Sharp
Minute Clerk, Mrs T Zabaras


Opening Prayer:
Following the National Anthem, the meeting was led in the Opening Prayer by The Reverend Norman Armstrong from the Revival Life Centre.


Statement by the Mayor: The Council wishes to acknowledge the traditional owners of the
land on which this meeting is being held as the Bidjigal Clan of the Eora Nation.



CONFIRMATION OF MINUTES

Ordinary Meeting - 26/02/2003

Minute No 64
RESOLVED THAT the Minutes of the Ordinary Meeting of the Council held on 26th February, 2003 as previously circulated to each Councillor, be confirmed as a correct record.

(Moved Clr M Lynch /Seconded Clr S McMahon)


Special Council Meeting - 20/03/2003

Minute No 65
RESOLVED THAT the Minutes of the Special Meeting of the Council held on 20th March, 2003 as previously circulated to each Councillor, be confirmed as a correct record.

(Moved Clr M Lynch /Seconded Clr P Sansom)


Note: All Councillors present unanimously re-affirmed the decisions made at the Special Council Meeting held on 20th March, 2003.

Minute No 66
RESOLVED THAT Council re-affirm the decisions made at the Special Meeting held on 20th March, 2003.

(Moved Clr M Lynch /Seconded Clr M Frawley)



APOLOGIES

Apologies for inability to be present were tendered on behalf of Councillors W Pickering and S Nasser.

Minute No 67
RESOLVED THAT the apologies be received and leave of absence granted.(Moved Clr M Lynch /Seconded Clr S Chan)

MAYORAL MINUTE

There was no Mayoral Minute.

MATTERS OF PRIVILEGE


Condolences:

His Worship The Mayor, Councillor V Badalati advised of the sudden passing of MRS PARMY JOSEPHINE BURKE on Tuesday 25th March, 2003 after a short illness with Cancer. Parmy was Council's former Accounts Payable Officer in the former Business & Financial Services Division and was the wife of Mr John Burke, Council's Civil Works Manager. Parmy was a very popular and well known lady throughout Council and the local Community and her bubbly personality and friendly demeanour will be greatly missed. It was requested that condolences and the deepest sympathy be sent to the Burke family on behalf of the Mayor, Councillors, General Manager and Staff. At the family's request, a donation was sent to the NSW Cancer Council in lieu of flowers.

Minute No 68
RESOLVED THAT condolences be conveyed as requested.

Council then observed a period of silence as a mark of respect.


Other Matters:

Congratulations:

His Worship The Mayor, Councillor V Badalati advised Council of the birth of a baby girl to Mr Tom Sjahry, Council's Chief Financial Officer and his wife Sharon. Hannah Jessica Oliver-Sjahry was born on Thursday 13th March, 2003 at 2.30am. A basket of flowers, together with the good wishes of the Mayor, Councillors, General Manager and staff was delivered to the Sjahry's home.


Councillor B Giegerl congratulated the Council officers involved in presenting the "Slip Resistance" initiative to the Community Planning & Services Committee at the recent Local Government Conference.


Councillor S McMahon congratulated Councillor B Giegerl for her re-election as Chairperson of the Local Government Community Planning & Services Committee.

Petition tabled by Councillor S McMahon:

Councillor S McMahon tabled a petition in relation to the removal of two (2) trees at 15/17 Arcadia Street, Penshurst from the residents of that area and requested that all Councillors receive a copy of this petition.

Matter for Committee of the Whole:


Councillor M Lynch requested and was given permission to raise a matter in Committee of the Whole.


DISCLOSURE OF INTEREST IN MATTERS BEFORE COUNCIL:


Clr M Frawley Item COW030-03 – Property Matter - Status Report for Council Development Properties by virtue of being a Director of the Illawarra Catholic Club.

Clr M Lynch Item COW030-03 – Property Matter - Status Report for Council Development Properties by virtue of being a Director of the Illawarra Catholic Club.


Clr M Lynch Item SD023.01-03 – Treacy Street Car Park - Restricted Parking Area by virtue of being the Chairperson of the St George Community Transport Management Committee.

Clr B Giegerl Item SD030-03 – Lesley Crescent Reserve, Mortdale - Ball Games by virtue of residing opposite the Reserve.


Clr C Lee Item SD023.22-03 – Bridge Street, Hurstville - Parking Conditions by virtue of operating a business in the same Street.


Clr P Sansom Item PPE012-03 – Heritage Fund - Project Recommendations by virtue of being member of the St George Anglican Church.


COUNCIL MEETING REPORTS


Minute No 69
Item No: CCL022 - 03 - TENDERS - CONSTRUCTION OF A TIMBER BOARD WALK AND ASSOCIATED WORKS AT FOREST ROAD, LUGARNO - MAYORAL REQUEST FOR ADDITIONAL HANDRAIL ON BOARD WALK
(Report by Engineering Officer, Mr G Montgomery)

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 70
Item No: CCL023 - 03 - 1066 FOREST ROAD, LUGARNO - ACTION TAKEN TO CLEAR LAND AND MAKE SWIMMING POOL SAFE
(Report by Manager - Development Control, Mr G Young)

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(b) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to the personal hardship of any resident or ratepayer is considered.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT that the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 71
Item No: CCL024 - 03 - REPORT OF THE MEETING OF THE SERVICE DELIVERY COMMITTEE HELD ON WEDNESDAY, 19TH MARCH, 2003

RESOLVED THAT the Report of the Meeting of the Service Delivery Committee be received and the recommendations adopted with the exception of Items SD027-03 & SD035-03.

(Moved Clr S McMahon /Seconded Clr P Sansom)




Minute No 72
Item No: CCL025 - 03 - PLANT ACQUISITION
(Report by Manager - Parks Operations, Mr B Blacklock)

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 73
Item No: CCL026 - 03 - PLANT REPLACEMENT
(Report by Manager - Technical Services, Mr L O'Connor)

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 74
Item No: CCL027 - 03 - POSSIBLE SALE OF PROPERTY - 50 HODGE STREET, HURSTVILLE
(Report by Administrative Officer, Mr T Hopwood)

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 75
Item No: CCL028 - 03 - REMINDERS
(Report By Senior Manager - Administration Mr Warren Park) C/00123


RESOLVED THAT the information be received and noted with an amendment being made to the starting time for the Georges River Community Service Management Committee being held on 21st April, 2003 as being 7.00pm not 6.00pm.


(Moved Clr M Frawley /Seconded Clr B Giegerl)



Minute No 76
Item No: CCL029 - 03 - COMMUNITY HALL, PINDARI ROAD, PEAKHURST
(Report By Manager - Administration Mr Laurie Mifsud) O/09267


RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 77
Item No: CCL030 - 03 - REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE HELD ON WEDNESDAY, 19TH MARCH, 2003

RESOLVED THAT the Report of the Meeting of the Administration Committee be received and the recommendations adopted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Minute No 78
Item No: CCL031 - 03 - REPORT OF THE MEETING OF THE POLICY PLANNING AND ENVIRONMENT COMMITTEE HELD ON WEDNESDAY, 19TH MARCH, 2003

RESOLVED THAT the Report of the Meeting of the Policy, Planning & Environment Committee be received and the recommendations adopted with the exception of item PPE012-03.


(Moved Clr P Sansom /Seconded Clr M Frawley)

Minute No 79
Item No: CCL032 - 03 - HURSTVILLE OVAL VELODROME - WORKING PARTY
(Report By Manager Parks & Recreation, Mr A Sharp) P/00034


RESOLVED THAT a Working Party be established to oversee all matters in relation to the relocation of the Hurstville Oval Velodrome.


FURTHER, THAT the Working Party be comprised of five (5) Councillors consisting of His Worship The Mayor, Councillor V Badalati, Councillors; M Frawley, M Lynch, S McMahon and J Morris, a representative from both St George Cycling Club and the St George District Cricket Club and relevant Council Officers.


(Moved Clr P Sansom /Seconded Clr M Lynch)



Minute No 80
Item No: CCL033 - 03 - CHANGZHOU GOVERNMENT CHANGES
(Report By Manager - Customer Relations, Mr P Spyve) C/00145

RESOLVED THAT the information be received and noted.


(Moved Clr S McMahon /Seconded Clr P Sansom)



Minute No 81
Item No: CCL034 - 03 - PROPERTY MATTER - LEASE OF 3 PATRICK STREET, HURSTVILLE
(Report By Commercial Manager, Mr C Lawlor) P/007398

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 82
Item No: CCL035 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY SALT PAN CREEK
(Report By Commercial Manager, Mr C Lawlor) P/001653

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 83
Item No: CCL036 - 03 - PROPERTY MATTER - SHORT TERM RENTAL OF CAR SPACES
(Report By Commercial Manager, Mr C Lawlor) A/00008

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 84
Item No: CCL037 - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report By Commercial Manager, Mr C Lawlor) T/01424

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)



Minute No 85
Item No: CCL038 - 03 - PROPERTY MATTER - SALE OF 82-86 VICTORIA AVENUE, MORTDALE
(Report By Commercial Manager, Mr C Lawlor) C/00227

RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)




Minute No 86
Item No: CCL039A - 03 - DELEGATIONS OF AUTHORITY TO GENERAL MANAGER
(Report By Executive Officer, Mr G McCarthy) M/00006

RESOLVED THAT the matter be deferred for further consideration at a Special Meeting to be held prior to the Development Assessment Committee Meeting on Wednesday 2nd April, 2003.

(Moved Clr P Sansom /Seconded Clr C Lee)


Minute No 87
Item No: CCL040A - 03 - INTERNATIONAL UNION OF LOCAL AUTHORITIES - ASIA PACIFIC - REGIONAL CONGRESS
(Report By Report by Administrative Officer, Mr T Hopwood) C/00075


RESOLVED THAT Councillors B Giegerl and M Frawley attend the International Union of Local Authorities - Asia Pacific - Regional Congress with any other interested Councillors or Staff.

(Moved Clr B Giegerl /Seconded Clr M Frawley)


Minute No 88
Item No: CCL041A - 03 - LEGAL MATTER - HIGHGARDENS DEVELOPMENT
(Report By Manager - Environmental Health & Building, Ms J Nicol) DA 8246/1998


RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.


THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr S McMahon /Seconded Clr C Wong)



REPORTS FROM COMMITTEES

FINANCE, PROPERTY AND PROJECTS

Item No: ADM032 - 03 - CONFERENCE - "LOCAL GOVERNMENT LEADING SUSTAINABLE COMMUNITIES", INAUGURAL INTERNATIONAL UNION OF LOCAL AUTHORITIES ASIA-PACIFIC REGIONAL CONGRESS
(Report By Strategic Environmental Scientist, Ms C Cunningham) C/00075


RESOLVED THAT approval be given for interested Council Officers and Councillors to attend the ‘Local Government Leading Sustainable Communities’ Conference to be held in Sydney, on 9-11 April, 2003; and that Council meets the registration costs involved with such attendance.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM033 - 03 - ST GEORGE SMALL BUSINESS AWARDS
(Report By Manager - Customer Relations, Mr P Spyve) C/00138

RESOLVED THAT the matter be deferred to the next Meeting of Council.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM034 - 03 - TENDER - WINTER USE OF HURSTVILLE OVAL
(Report By Administrative Officer, Mr T Hopwood)) P/00035


RESOLVED THAT the information be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM035 - 03 - INVITATIONS TO FUNCTIONS/EVENTS
(Report By Senior Administration Manager, Mr W Park) C/00044


RESOLVED THAT the proposed amendment to Council’s Civic Office Expenses and Facilities Policy as outlined in the report be advertised for a period of 28 days in accordance with the requirements of Sections 253 & 254 of the Act.


FURTHER, THAT following the advertising period a report be submitted to Council including any representations received.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM036 - 03 - KEY PERFORMANCE AND PERFORMANCE INDICATORS
(Report By Director, Administration, Mr D Rosenbaum)


RESOLVED THAT the information be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM037 - 03 - CERTIFICATE OF CASH & INVESTMENTS AS AT 31ST JANUARY, 2003
(Report By Director, Administration, Mr D Rosenbaum)


RESOLVED THAT the report be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM038 - 03 - CITIZENSHIP CEREMONIES
(Report By Manager - Customer Relations, Mr P Spyve)


RESOLVED THAT the information be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM039 - 03 - COMMUNITY CARE CONFERENCE 27-28 MARCH, 2003
(Report By Acting Manager - Community Services, Mr D Linden) C/00067


RESOLVED THAT approval be granted for the Community Development Co-ordinator to attend the Community Care Conference on 27 & 28 March, 2003 and that the registration fee of $326.70 be met by Council.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM040 - 03 - ANZAC DAY COMMEMORATION SERVICES - 2003
(Report By Administrative Officer, Mr T Hopwood) C/00030


RESOLVED THAT the information be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM041 - 03 - 2003 LGMA NATIONAL CONGRESS & EXPO
(Report By Administrative Officer, Mr T Hopwood) P/00260


RESOLVED THAT interested Councillors, the General Manager and one (1) other member of the administrative staff be authorised to attend the 2003 LGMA National Congress to be held in Adelaide from 25th to 28th May, 2003 and that all fees and out-of-pocket expenses be met by Council

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM042 - 03 - TENDER - SUPPLY OF MOTOR VEHICLES
(Report By Administrative Officer, Mr T Hopwood) C/00267


RESOLVED THAT the information be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM043 - 03 - PLANNING INSTITUTE OF AUSTRALIA - BEST PRACTICE IN LOCAL GOVERNMENT PLANNING FORUM
(Report By Manager Strategic Planning, Mr M Jericho) C/00061

RESOLVED THAT Council authorise up to three staff from Policy, Planning and Environment to attend the Planning Institute of Australia – Best Practice in Local Government Planning Forum, with registration and accommodation costs funded by Council.


FURTHER THAT attendance by nominated/available Councillors be endorsed and funded from Delegates’ Expenses.

(Moved Clr P Sansom /Seconded Clr S McMahon)



Item No: ADM044 - 03 - DECEMBER 2002 REVIEW REPORT
(Report By Director - Administration, Mr D Rosenbaum)


RESOLVED THAT the report be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Item No: ADM045 - 03 - MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS
(Report By Senior Manager - Administration) C/00122


RESOLVED THAT the reports, publications, minutes and correspondence be received and noted.

(Moved Clr P Sansom /Seconded Clr S McMahon)



SERVICE DELIVERY, CHILD CARE POLICY AND SENIOR CITIZENS POLICY

Item No: SD023 - 03 - Minutes of The Hurstville Traffic Advisory Committee Meeting Held on Thursday, 6 March 2003 at 10.00 am
(Report by Transportation Analyst, Mr J Inglese & Traffic Engineer, Mr S Calderon N/A

RESOLVED THAT the information be received and noted.

(Moved Clr S McMahon/Seconded Clr P Sansom)

Interest:
In accordance with an interest declared, Councillor M Lynch withdrew from the Council for the period
of debate and voting on Item SD023.01-03.

Item No: SD023.01 - 03 - Treacy Street Car Park - Restricted Parking Area (T/01076)
(Report by Transportation Analyst, Mr J Inglese) T/01076


RESOLVED THAT Council reserve three (3) parking spaces for the St. George Community Transport, and three (3) parking spaces for the St. George Community Services.

THAT these six (6) spaces be distinctively marked with yellow pavement paint.

THAT the following signage be implemented on the entry points to the parking area: 1. Restricted parking area - park in marked bays only – parking ticket must be displayed. 2. Maximum time limit of six (6) hours between 7.00 am and 7.00 pm. 3. This is not an all day car park.

FURTHER, THAT where possible standardised signage be used as per RTA requirements.

(Moved Clr P Sansom/Seconded Clr S McMahon)


Item No: SD023.02 - 03 - Gungah Bay Road, Oatley - Traffic Conditions North of Acacia Street
(Report by Traffic Engineer, Mr S Calderon) T/00810


RESOLVED THAT based on the reduction in 85% ile speed from 65.3km/hr in 1998 to 58.9km/hr in 2003, that no further action be taken with regard to additional traffic control on Gungah Bay Road, north of Acacia Street, Oatley.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.03 - 03 - Isaac Street, Peakhurst - Request for Parking Restrictions
(Report by Traffic Engineer, Mr S Calderon) T/00889


RESOLVED THAT Council implement approximately 25 metres of ‘No Stopping’ along the southern side of Isaac Street west of Lorraine Street, across the driveway of Unit 3/72 Lorraine Street, Peakhurst.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.04 - 03 - Lime Kiln Road, Lugarno - Traffic Conditions
(Report by Traffic Engineer, Mr S Calderon) R/00280

RESOLVED THAT based on the traffic speed and volume data presented, that no further action be taken with regard to additional traffic control on Lime Kiln Road.

THAT based on the pedestrian count data presented, that the request to convert the existing traffic threshold in Lime Kiln Road, south of Forest Road, to a pedestrian crossing be denied.

THAT the request for parking restrictions across the driveway of No 7 Lime Kiln Road be denied.

THAT Council construct a Minor Intersection Sign Treatment (M.I.S.T) in Lime Kiln Road at Forest Road to reinforce the ‘Give Way’ control and prevent corner cutting.

FURTHER, THAT the estimated cost of $4,000 be funded from the LATM Minor Works vote.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.05 - 03 - Pitt Street, Mortdale - Request for Temporary Closure between The Strand and Boundary Road to Facilitate the Georges River Community Services Fair which is to be held on Saturday, 7 June 2003
(Report by Traffic Engineer, Mr S Calderon) C/00021

RESOLVED THAT Council approve the temporary closure of Pitt Street between The Strand and Boundary Road on Saturday, 7 June 2003 subject to the Georges River Community Services completing a Traffic Management Plan in accordance with the RTA’s Traffic Management Centre.

THAT Council forward the appropriate forms to be filled out and forwarded to Ms. C Sathianandan at the RTA.

THAT the three paragraphs detailed in the report which were provided by Council’s Solicitors in regard to indemnifying Council and the RTA from all damages is to form part of the response letter which includes requesting that the applicant obtain the appropriate insurance to cover liability.

FURTHER, THAT Council approve the one-way traffic arrangement in The Strand between Macquarie Place and Pitt Street, ie for northbound vehicles on Saturday, 7 June 2003, to facilitate a better traffic flow for the affected Punchbowl Bus Company routes affected by the closure.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.06 - 03 - Mulga Road, Oatley - Request for Pedestrian Crossing
(Report by Traffic Engineer, Mr S Calderon) T/00941

RESOLVED THAT based on the fact that the pedestrian count data presented does not meet the RTA’s warrant, that the request for a pedestrian crossing on the western side of Oatley Railway Station in the vicinity of Mulga Road and River Road, be denied.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.07 - 03 - Cahill Street, Beverly Hills - Request for Parking Restrictions
(Report by Traffic Engineer, Mr S Calderon) T/00701

RESOLVED THAT Council implement two parking stems, directly adjacent to the Beverly Hills Chinese Baptist Church’s front entrance, north of the traffic threshold, on the eastern side of Cahill Street, for a length of approximately 20 metres.

FURTHER, THAT Council provide two ‘No Parking – Wedding and Funeral Vehicles Excepted’ plates to the Church to be attached and removed by the Church as required.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.08 - 03 - Mavis Avenue, Peakhurst - Request for Parking Restrictions
(Report by Traffic Engineer, Mr S Calderon) T/00913

RESOLVED THAT the request for the extension of the existing ‘No Stopping’ restriction on the northern side of Mavis Avenue, west of Forest road, down to Iraga Avenue, be denied.

FURTHER, THAT Council install the statutory 10 metres of ‘No Stopping’ on the northern side of Mavis Avenue, east of Iraga Avenue, to provide sufficient site distance for vehicles exiting Iraga Avenue, into Mavis Avenue.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.09 - 03 - Forest Road, Penshurst - Traffic Conditions at George Street
(Report by Traffic Engineer, Mr S Calderon) T/00785

RESOLVED THAT Council refer this request to the Roads and Traffic Authority’s Traffic Engineering Section for investigation and comment, with regard to the intersection of Forest Road and George Street, and the intersection of King Georges Road and George Street.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.10 - 03 - Tooronga Terrace, Beverly Hills - B-Double Application for Vanessa Street, Commercial Road and Kingsgrove Road to Shell Service Station
(Report by Mr S Calderon) T/00572

RESOLVED THAT Council defer this 19 metre B-double application to a future Traffic Advisory Committee meeting, pending advice from Sydney Water, regarding the weight limit of the bridge over the stormwater canal in Vanessa Street, east of Bundara Street, Beverly Hills.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.11 - 03 - Hurstville Aquatic Leisure Centre - Request for temporary car parking during construction works
(Report by Traffic Engineer, Mr S Calderon) P/00234

RESOLVED THAT Council convert the existing 25 x 90-degree angle car parking spaces on the eastern side of Cambridge Street, from Forest Road up to the concrete nib just north of the northern construction site boundary, from unrestricted parking to ‘2-hour’ period parking, and that the appropriate signage and line-marking be installed to formalise this area.

THAT this period parking arrangement be removed and the existing arrangement returned following the completion of the Hurstville Aquatic Centre construction works.

THAT the estimated cost of $1,000 be funded from the RTA Traffic Facilities vote.

THAT Council’s parking patrol officers be requested to enforce these restrictions to ensure sufficient turnover of car parking spaces.

THAT Council’s Director – Service Delivery write to the Hurstville Aquatic Centre construction site project manager informing of the new parking arrangement and request that all site staff are not to park in the centre’s car park.

FURTHER, THAT Council provide an information sign to the Hurstville Aquatic Centre manager detailing the introduction of the new parking restrictions placed in Cambridge Street, to be placed at the entrance to the centre to inform all patrons of the additional temporary parking made available for their use.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.12 - 03 - Vivienne Street, Kingsgrove - Parking Conditions
(Report by Traffic Engineer, Mr S Calderon) T/01092

RESOLVED THAT Council implement a section of ‘No Parking’ approximately 8 metres in length on the southern side of Vivienne Street, east of the traffic threshold to assist the residents of No. 2 Vivienne Street and No. 299 Kingsgrove Road when reversing from their driveways.

(Moved Clr S McMahon/Seconded Clr P Sansom)

Item No: SD023.13 - 03 - Pallamana Parade, Beverly Hills - Parking Conditions at King Georges Road
(Report by Traffic Engineer, Mr S Calderon) R/00604

RESOLVED THAT based on the fact that the Traffic Committee agreed there was no benefit in extending, in terms of traffic flow or safety, the request for the extension of the existing ‘No Stopping’ restriction on the southern side of Pallamana Parade, adjacent to No. 1, be denied.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.14 - 03 - Morotai Avenue, Riverwood - Request for parking restrictions
(Report by Traffic Engineer, Mr S Calderon) T/00935


RESOLVED THAT Council implement a 10 metre section of ‘No Parking’ on the northern side of Morotai Avenue just west of Belmore Road.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.15 - 03 - Road Safety Officer's Report - Activity Report for February 2003 (Report by Road Safety Officer, Mr B Foster) N/A

RESOLVED THAT the Road Safety Officer, Mr Brett Foster, be commended for his efforts in preparing for the Strategic Plan and Action Plan.

THAT Council receive, note and endorse the 2003 Action Plan.

FURTHER, THAT Council receive and note the Draft Road Safety Strategic Plan for 2003 to 2008.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.16 - 03 - Next Hurstville Traffic Advisory Committee Meeting
(Report by Traffic Engineer, Mr S Calderon) N/A

RESOLVED THAT Council note that the next Traffic Advisory Committee meeting will be held on Thursday, 3 April 2003 at 10.00 am.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.17 - 03 - Breakwell Street, Mortdale - Pedestrian conditions at Morts Road (Report by Transportation Analyst, Mr J Inglese) T/00685

RESOLVED THAT Council receive and note the report.

FURTHER, THAT Council officers organise a site meeting within the next few weeks between interested Councillors, Mr Kevin Greene, MP, Member for Georges River, Council Officers and the Principal of Penshurst West Primary School.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.18 - 03 - Forest Road, Lugarno - Parking conditions adjacent to Lugarno Seafood
(Report by Transportation Analyst, Mr J Inglese) T/00782

RESOLVED THAT Council’s Law Enforcement Section and the Hurstville Highway Patrol liaise closely on carrying out the appropriate enforcement of “No Stopping” restrictions on Forest Road, Lugarno, adjacent to Lugarno Seafood until the parking problem is resolved.

(Moved Clr S McMahon/Seconded Clr P Sansom)


Item No: SD023.19 - 03 - Development Application No.136/03 - 458-460 Forest Road, Lugarno
(Report by Transportation Analyst, Mr J Inglese) DA136/03

RESOLVED THAT Council receive and note the report.

THAT Council note that Traffic Committee members were satisfied that vehicular access from Pearl Street to the proposed development, which is located sufficiently far enough (approximately 70m) away from Forest Road, to not cause any concerns in relation to traffic queues or vehicle manoeuvring.

FURTHER, THAT the appropriate officers from the Development Assessment Committee be made aware of the Traffic Committee’s findings so that the approvals process for the development application could proceed.

(Moved Clr S McMahon/Seconded Clr P Sansom)

Item No: SD023.20 - 03 - Park Road and The Avenue, Hurstville - Request for angle parking to facilitate the Danebank Autumn Fair
(Report by Transportation Analyst, Mr J Inglese) T/00978

RESOLVED THAT Council approve the temporary angle parking arrangements for both the Park Road and The Avenue frontages of Danebank School, to facilitate the Autumn Fair, for Saturday, 10 May 2003.

FURTHER, THAT this year Council will not provide barricades to facilitate the angle parking and that Danebank School will need to make alternate arrangements.

(Moved Clr S McMahon/Seconded Clr P Sansom)

Item No: SD023.21 - 03 - Georges River Fun Run to be held on Sunday, 3rd August 2003 (Report by Traffic Engineer, Mr S Calderon) R/00617

RESOLVED THAT Council defer the approval of this Fun Run until the appropriate information has been provided by the proponent in relation to traffic management for the proposed route and the public liability insurance.

(Moved Clr S McMahon/Seconded Clr P Sansom)

Interest:
In accordance with an interest declared, Councillor C Lee withdrew from the Council for the period
of debate and voting on Item SD023.22-03.

Item No: SD023.22 - 03 - Bridge Street, Hurstville - Parking Conditions
(Report by Transportation Analyst, Mr J Inglese) T/00687

RESOLVED THAT Council officers investigate the request for additional one (1) hour period parking in Bridge Street.

FURTHER, THAT a follow-up report be forwarded to a future Traffic Advisory Committee meeting.

(Moved Clr M Lynch/Seconded Clr B Giegerl)

Item No: SD023.23 - 03 - Resignation of Council's Traffic Engineer, Mr Steve Calderon
(Report by Transportation Analyst, Mr J Inglese) P/00587

RESOLVED THAT Council formally thank the efforts of Mr. Steve Calderon in supporting the Traffic Committee over the past two years.

FURTHER, THAT Mr. Calderon be congratulated for his appointment to the position of Traffic Engineer for Randwick City Council.

(Moved Clr M Frawley/Seconded Clr W Pickering)

Item No: SD023.24 - 03 - Littleton Street, Riverwood - Request for Pre-Anzac Day Service on Sunday, 13 April 2003 and Anzac Day March on Friday, 25 April 2003
(Report by Traffic Engineer, Mr S Calderon) T/00885

RESOLVED THAT Council approve the pre-ANZAC Day Ceremony to be held in Littleton Street on Sunday 13 April 2003 and the request to block off three (3) parallel parking spaces adjacent to the Club entrance in Littleton Street.

THAT Council approve the march to be held on Friday 25 April 2003, which will be marshalled by the Police.

FURTHER, THAT Riverwood Legion Sub-Branch be required to liaise directly with the Roads and Traffic Authority’s Traffic Management Centre and meet all of their requirements for the march, and in particular, with regard to public liability insurance.

(Moved Clr M Frawley/Seconded Clr W Pickering)

Item No: SD024 - 03 - Questions Without Notice - Q01-03 by Councillor S Nasser Re: Large pot holes along ramp to Super Centre
(Report by Manager - Technical Services, Mr L O'Connor) 000396

RESOLVED THAT the information be received and noted.

(Moved Clr M Frawley/Seconded Clr W Pickering)

Item No: SD025 - 03 - Questions Without Notice - Q07-03 by Councillor S Nasser Re: Light Tower in Local Park
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00079

RESOLVED THAT the information be received and noted.

(Moved Clr M Frawley/Seconded Clr W Pickering)

Item No: SD026 - 03 - Questions Without Notice - Q326 by Councillor B Giegerl Re: (1) Narwee Shopping Centre - Broadarrow Road re-surfacing and (2) Flower Boxes on the footpath near kerb-side parking
(Report by Manager - Technical Services, Mr L O'Connor) S/00016

RESOLVED THAT the information on the re-surfacing of Broadarrow Road be noted.

THAT appropriate linemarking be placed adjacent to the lip of the gutter to encourage people to park further away from the kerb.

THAT in accordance with the original design plans, on receipt of the safety rails that they be installed.

FURTHER, THAT after a site meeting has taken place a separate report be submitted via the Traffic Committee Meeting.

(Moved Clr M Frawley/Seconded Clr W Pickering)

Item No: SD027 - 03 - Request to display Advertising Banner for Georges River Community Service's Annual Community Fair
(Report by Engineering Administrative Assistant, Mrs A Horne) R/00336

RESOLVED THAT permission be granted to Georges River Community Service to display their advertising banner for the abovementioned event from 10 May to 9 June, 2003.

THAT the Georges River Community Service be advised that Council cannot accede to their request to erect the banner.

FURTHER, THAT should the proposed site in Morts Road be unavailable, permission is granted for the banner to be displayed at an alternate site, near the Mortdale BP Service Station, corner of Roberts Avenue and Boundary Road.

(Moved Clr S McMahon / Seconded Clr M Frawley)



Item No: SD028 - 03 - Lions Club Of Lugarno Request to hold 25th Annual Spring Festival at Gannons Park
(Report By Engineering Administrative Assistant, Mrs A Horne) P/00504

RESOLVED THAT the Lions Club of Lugarno be permitted to use Gannons Park Field No.1 on Saturday, 20 September 2003 (as per last year) and all of Gannons Park on Sunday, 21 September 2003 and Monday, 22 September 2003, subject to the granting of a S68 Approval, for their 25th Annual Spring Festival on the dates as detailed in the report.

THAT the matter regarding the use of amusement devices during the event be referred to Council’s Law Enforcement Officers for assessment under S68 of the Local Government Act, 1993, in accordance with Council’s Policy regarding such matters.

THAT Council waive the standard booking fee of $170.50 to support the event.

FURTHER, THAT a refundable damage deposit of $1000.00 be imposed to ensure the park is left tidy and undamaged.

(Moved Clr M Frawley/Seconded Clr W Pickering)

Item No: SD029 - 03 - Hurstville Oval - 2003 Winter Season Allocations
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00035

RESOLVED THAT the applications of St George Junior Rugby Football League Inc., Hurstville Soccer Club and Hurstville City Minotaurs for the use of Hurstville Oval during the 2003 winter season be accepted.

FURTHER, THAT the allocation of playing days to each club be determined by the Manager - Parks & Recreation following negotiations with the clubs.

(Moved Clr S McMahon /Seconded Clr P Sansom)

Interest:
In accordance with an interest declared, Councillor B Giegerl withdrew from the Council for the period
of debate and voting on Item SD030-03.

Item No: SD030 - 03 - Lesley Crescent Reserve, Mortdale - Ball Games
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00345

RESOLVED THAT Council approve the prohibition of ball games in Lesley Crescent Reserve in the interests of community safety.

FURTHER, THAT a sign be erected stating the fact.

(Moved Clr S McMahon /Seconded Clr P Sansom)

Item No: SD031 - 03 - Request to Display Advertising Banner for Danebank Anglican School's Open Day
(Report by Engineering Administrative Assistant, Mrs A Horne) R./00152

RESOLVED THAT permission be granted for Danebank Anglican School to display an advertising banner for their Open Day on the metal fence located at the corner of Dora Street and Queens Road, Hurstville from Saturday, 26 April 2003 – Sunday, 27 April 2003.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD032 - 03 - Appointment of Local Emergency Management Officer (LEMO)
(Report by Manager - Technical Services, Mr L O'Connor) C/00041

RESOLVED THAT Mr Victor Lampe be appointed Council's Local Emergency Management Officer (LEMO) and Mr Laurie O'Connor be appointed Council's alternate LEMO.

FURTHER, THAT the St George Local Emergency Management Committee be advised accordingly.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD033 - 03 - Graffiti Removal from Private Property
(Report by Manager - Technical Services, Mr L O'Connor) E/00043

RESOLVED THAT the remaining funds in job no. 45906.500 (approximately $10,000) be re-allocated to continue the removal of graffiti from private property under Council's original policy.

FURTHER, THAT the information on the progress of graffiti removal from the Juvenile Justice Department be received and noted.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD034 - 03 - Memorial Square Refurbishment
(Report by Manager - Special Projects, Mr K Azer) C/00198

RESOLVED THAT $10,000 from the Hurstville Memorial Square budget be allocated to enhancing the area surrounding the square.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD035 - 03 - Booth Saunders Pavilion, Hurstville Oval - Usage
(Report by Manager - Parks & Recreation, Mr A Sharp) P/00034

RESOLVED THAT Council approve the usage of the Booth Saunders Pavilion of Hurstville Oval by St George District Cricket Club, St George Cycling Club, St George Soccer Association and the St George Rugby League Association for a trial period of one season in accordance with certain conditions as follows.

THAT a payment of a $1,000 bond be paid.

THAT adequate security & regular monitoring of the Oval be undertaken.

THAT a sign be erected stating that no Cricket "Sprigs" or Soccer/Football "Boots" are allowed to be worn inside the Pavilion and any other appropriate conditions deemed appropriate by the Director - Service Delivery.

FURTHER, THAT Council utilise the Pavilion for training sessions, receptions and other functions as appropriate.

(Moved Clr S McMahon / Seconded Clr P Sansom)

It being noted that Councillor M Frawley requested his name to be recorded as having voted against the motion.

Item No: SD036 - 03 - Street Lighting Upgrade - Myall Street, Oatley
(Report by Manager - Technical Services, Mr L O'Connor) R/00675

RESOLVED THAT Council accept the Design Fee of $242.00, the removal charge of $478.04 plus the annual charge for the new lighting scheme of $894.52 to improve the level of lighting in Myall Street, Oatley.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD037 - 03 - Bushfire Management Plan for Oatley Park, Oatley Heights Park & Lime Kiln Bay Wetlands
(Report by Environmental Officer - Ms J McInnes) P/00116

RESOLVED THAT the information be received and noted.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD038 - 03 - Introduction of New Draft Children's Services Regulations
(Report by Children's Services Co-Ordinator, Mrs H Hodsdon) C/00272

RESOLVED THAT the report be received and noted.

FURTHER, THAT a submission be made to the Department of Community Services providing comments on the proposed changes generally as outlined in this report.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD039 - 03 - HACC Validation
(Report by Community Development Co-Ordinator, Ms V Field) C/00077

RESOLVED THAT the report be received and noted.

(Moved Clr M Frawley/Seconded Clr W Pickering)

Item No: SD040 - 03 - Minutes of The Hurstville Community Safety Committee
(Report By Acting Manager - Community Services, Mr D Linden) C/00180

RESOLVED THAT the report be received and noted.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD041 - 03 - Re-Funding for "Reconnect" Early Intervention Service in St George
(Report by Community Worker - Youth Services, Mr M D'astoli) C/00084

RESOLVED THAT the report be received and noted.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD042 - 03 - Hurstville Youth Council Update
(Report by Community Worker - Youth Services, Mr M D'astoli) C/00084

RESOLVED THAT the report be received and noted.

(Moved Clr S McMahon / Seconded Clr P Sansom)

Item No: SD043 - 03 - Disposal Of Green Waste
(Report by Manager - Environmental Services, Mr G Dickens) W/00070

RESOLVED THAT the report be received and noted.

(Moved Clr S McMahon / Seconded Clr P Sansom)


Item No: SD044A - 03 - Tree Removals - 15 & 17 Arcadia Street, Penshurst
(Report by Manager - Parks & Recreation, Mr A Sharp) T/00012

RESOLVED THAT the trees should be removed immediately because of their unsafe condition resulting from their declining health. This item has been included at the request of Council's Director Service Delivery, Mr V Lampe.

(Moved Clr S McMahon / Seconded Clr P Sansom)


Item No: SD045A – 03 – Ward Councillors’ Report – Request to remove street tree at 14 Edith Street, Hurstville
(Report by Director Service Delivery, Mr V Lampe) T/00159

RESOLVED THAT the Ward Councillors Recommendation for the tree to be removed and replaced with a suitable tree be adopted.

(Moved Clr S McMahon / Seconded Clr P Sansom)


Item No. SD046A – 03 – Ward Councillors’ Report – Two trees in Gungah Bay Road, Oatley, Near Oatley Park Avenue, Adjacent to Stevens Reserve
(Report by Director Service Delivery, Mr V Lampe) T/00204

RESOLVED THAT the Ward Councillors Recommendation be adopted.

(Moved Clr S McMahon / Seconded Clr P Sansom)



POLICY, PLANNING, ENVIRONMENT AND MASTER PLAN IMPLEMENTATION

Item No: PPE009 - 03 - COMMUNITY GREENHOUSE GOAL
(Report By Strategic Environmental Scientist, Ms C Cunningham) T/01428

RESOLVED THAT Council adopt the goal of reducing community greenhouse gas emissions from 1998 levels by 20% by 2010.


FURTHER, THAT Council endorse the preparation of a Community Greenhouse Strategy.

(Moved Clr P Sansom /Seconded Clr M Frawley)




Item No: PPE010 - 03 - GENERAL AGREEMENT ON TRADES IN SERVICES (GATS)
(Report By Manager Organisational Development, Mr B Mortimer) P/00019 - Part 2

RESOLVED THAT Council note and acknowledges the correspondence from the MEU and advise that Lgov NSW is representing Council on this matter.

(Moved Clr P Sansom /Seconded Clr M Frawley)



Item No: PPE011 - 03 - CHANGE OF USE IN COMMERCIAL & RETAIL PREMISES
(Report By Manager Development Assessment, Mr P Thomas) T/01388

RESOLVED THAT the report be received and noted.

(Moved Clr P Sansom /Seconded Clr M Frawley)



Item No: PPE012 - 03 - HERITAGE FUND - PROJECT RECOMMENDATIONS
(Report By Manager Strategic Planning, Mr M Jericho) G/00061

RESOLVED THAT Council endorse funding for the projects listed in this report.

THAT affected property owners be notified of Council’s decisions.

FURTHER THAT the remaining funds from 2002/2003 be rolled over and used in the 2003/2004 Heritage Fund.

(Moved Clr M Frawley /Seconded Clr S McMahon)



Item No: PPE013 - 03 - INCLUDING DCP AND MASTER PLAN PROVISIONS IN THE HURSTVILLE LOCAL ENVIRONMENTAL PLAN 1994
(Report By Manager Strategic Planning, Mr M Jericho) L/00088

RESOLVED THAT Council prepare and exhibit a draft local environmental plan pursuant to Section 54 of the Environmental Planning and Assessment Act 1979, to amend the Hurstville Local Environmental Plan 1994 in respect of including provisions referencing development control plans and master plans, as detailed in this report.


THAT the exhibition be in accordance with the Best Practice Guidelines published by the Department of Urban Affairs and Planning (January 1997) titled “LEPs and Council Land”.

FURTHER, THAT the Department of Planning be notified of this resolution.

(Moved Clr P Sansom /Seconded Clr M Frawley)



Item No: PPE014 - 03 - HURSTVILLE CBD - COMPLIANCE PROGRAM
(Report By Manager - Environmental Health & Building, Ms J Nicol) T/01308

RESOLVED THAT the report be received and noted.


THAT Council resolve to prepare a SEINS (Self Enforcing Infringement Notice Scheme) Policy to clarify and make consistent procedures undertaken by Council Officers when issuing penalty infringement notices and enforcing non compliance action.

THAT Council resolve, pursuant to section 72 of the Environmental Planning and Assessment Act 1979, to support the preparation of a three draft Development Control Plans (Waste, Food Premises, Commercial Use of Footpaths) in accordance with clause 16 and 17 of the Environmental Planning and Assessment Regulation 2000.

FURTHER, THAT Council publicly exhibit the draft Development Control Plans in accordance with clause 18 of the Environmental Planning and Assessment Regulation 2000.

(Moved Clr P Sansom /Seconded Clr M Frawley)




Item No: PPE015 - 03 - AMENDMENTS TO THE LAND & ENVIRONMENT COURT AMENDMENT ACT 2002
(Report By Manager - Development Control, Mr G Young) T/01226

RESOLVED THAT the information be noted.

(Moved Clr P Sansom /Seconded Clr M Frawley)





QUESTIONS WITHOUT NOTICE

Referred to Director - Policy, Planning & Environment

Q. 08-03 By Councillor S McMahon
Re: Notification of DCP's.It be noted that Councillor C Wong departed from the Chamber during discussion on this item at 7.55pm.

It be noted that Councillor C Wong returned to the Chamber at 7.58pm.



NOTICES OF MOTION

There were no Notices of Motion.



MATTERS REFERRED TO COMMITTEE OF THE WHOLE

Minute No 89
RESOLVED THAT Council now resolve itself into a Committee of the Whole and in accordance with Section 10A of the Local Government Act, 1993, Council Staff (other than members of the Executive the Minute Secretary, Manager - Development Control and the Manager - Customer Relations) and members of the Press and the public be excluded from the Council Chamber during consideration of the following items referred to Committee of the Whole

FURTHER, THAT in accordance with the relevant provisions of the Act, the reports, correspondence and other relevant documentation associated with these matters be withheld from the Press and the public.

(Moved Clr P Sansom / Seconded Clr M Lynch)

As required under the provisions of Council's Code of Meeting Practice, before putting the above motion to the meeting, the Mayor requested those members of the public present to indicate whether they wished to make representations to the meeting, before it was closed to the public, as to whether that part of the meeting dealing with any or all of the above matters should or should not be closed. As no representations were received from members of the public the Mayor declared the motion CARRIED.



Commenced at 8.04pm

The Mayor indicated that he wished to bring forward and deal with Items COW032-03 and COW033A-03 as the first and second items of business as Mr G Young, Council's Manager - Development Control was in attendance at the meeting in order to make presentations on the items.


Minute No 90
Item No: COW032 - 03 - 1066 FOREST ROAD, LUGARNO - ACTION TAKEN TO CLEAR LAND AND MAKE SWIMMING POOL SAFE
(Report By Manager - Development Control, Mr G Young) O00146


RESOLVED THAT Council endorse the action taken to remedy the dangerous situations at the subject premises.


FURTHER, THAT the cost of the works be made a charge against the land and noted on any Section 149 Certificates issued by Council.

(Moved Clr S McMahon /Seconded Clr P Sansom)




Minute No 91
Item No: COW033A - 03 - LEGAL MATTER - HIGHGARDENS DEVELOPMENT - 41-63 WRIGHT STREET, HURSTVILLE (TOWERS 1 AND 2) AND 36 HUDSON STREET, HURSTVILLE (TOWER 3)
(Report By Manager - Environmental Health and Building, Ms J Nicol) DA 8246/1998

RESOLVED THAT Council receive and note the report.


THAT a copy of the report be forwarded to Council's Insurers.

FURTHER, THAT Council reply to the petition tabled at Council's Meeting of 26th February, 2003, advising all petitioners that the development does comply with the approved plans, that Council records show Council Officers have given every assistance in the matter and that the Order under the Environmental Planning and Assessment Act will be cancelled.

(Moved Clr P Sansom /Seconded Clr C Lee)



Minute No 92
Item No: COW022 - 03 - TENDERS - CONSTRUCTION OF A TIMBER BOARD WALK AND ASSOCIATED WORKS AT FOREST ROAD, LUGARNO - MAYORAL REQUEST FOR ADDITIONAL HANDRAIL ON BOARD WALK
(Report By Engineering Officer, Mr G Montgomery) C/00205


RESOLVED THAT Council investigate this matter further in order to obtain three (3) design options for consideration.


FURTHER, THAT Council also obtain information from our Insurance Company in regard to Public Liability.

(Moved Clr S McMahon /Seconded Clr P Sansom)



Minute No 93
Item No: COW023 - 03 - PLANT ACQUISITION
(Report By Manager - Parks Operations, Mr B Blacklock) P/00078


RESOLVED THAT the quotation from Turf Link for the Jacobsen LF 3800 4WD Fairway Mower be accepted.


(Moved Clr P Sansom /Seconded Clr S McMahon)



Minute No 94
Item No: COW024 - 03 - PLANT REPLACEMENT
(Report By Manager - Technical Services, Mr L O'Connor) P/00078


RESOLVED THAT the recommendations contained within the report be adopted.


(Moved Clr P Sansom /Seconded Clr S McMahon)


Minute No 95
Item No: COW025 - 03 - POSSIBLE SALE OF PROPERTY - 50 HODGE STREET, HURSTVILLE
(Report By Administrative Officer, Mr T Hopwood) O16089


RESOLVED THAT 50 Hodge Street, Hurstville be offered for sale by public auction with the reserve price to be set at the amount indicated in the report.


THAT, after appropriate investigation, Council's Commercial Manager be authorised to appoint an Agent to publicise and conduct the public auction of the property.

THAT the property be sold on the basis that the sale price excludes GST, if applicable.

THAT in the event that Council's reserve price is not met, Council's Agent be authorised to negotiate a sale price, if possible, with a minimum price to be set by the Commercial Manager, giving consideration to Council's original reserve price and the anticipated costs to Council of re-listing the property for public auction.

THAT the General Manager be authorised to execute the standard auction agency agreement on Council's behalf.

FURTHER, THAT authority be given to execute any further documentation associated with the sale under the Common Seal of Council.

(Moved Clr P Sansom /Seconded Clr C Wong)



Minute No 96
Item No: COW026 - 03 - COMMUNITY HALL, PINDARI ROAD, PEAKHURST
(Report By Manager - Administration, Mr L Mifsud) O09267


RESOLVED THAT Council proceed to explore the third option as outlined in the report which proposes for the Hall to be managed by a Community Management Committee on behalf of Council by way of delegation under section 377 of the Local Government Act.

(Moved Clr P Sansom /Seconded Clr S McMahon)


Minute No 97
Item No: COW027 - 03 - PROPERTY MATTER - LEASE OF 3 PATRICK STREET, HURSTVILLE
(Report By Commercial Manager, Mr C Lawlor) P/007398


RESOLVED THAT Council lease 3 Patrick Street, Hurstville to Lions International Pty Ltd on the basis outlined in the report.


THAT authority be given for any lease documentation in association with this matter to be executed under the Common seal of Council

FURTHER, THAT the Council also look at alternative subsidised accommodation for those services of ICF.

(Moved Clr P Sansom / Seconded Clr M Lynch)



Minute No 98
Item No: COW028 - 03 - PROPERTY MATTER - PURCHASE OF PROPERTY - SALT PAN CREEK
(Report By Commercial Manager, Mr C Lawlor) P/001653


RESOLVED THAT subject to the technical assessment by relevant Council Officers, Council seek to make an offer on the entire property and move on that basis.


FURTHER, THAT delegated authority be given to the General Manager to proceed with negotiations in accordance with the valuation.

(Moved Clr P Sansom /Seconded Clr C Lee)




Minute No 99
Item No: COW029 - 03 - PROPERTY MATTER - SHORT TERM RENTAL OF CAR SPACES
(Report By Commercial Manager, Mr C Lawlor) A/00008


RESOLVED THAT Council authorise the General Manager to negotiate, approve and enter into contracts on Council’s behalf for the licence or lease of car spaces on a short term basis.


FURTHER, THAT authority is given for any lease or licence documentation in association with this matter to be executed under the Common Seal of Council

(Moved Clr S McMahon /Seconded Clr C Wong)


Interest:
In accordance with the interests declared, Councillors M Frawley and M Lynch withdrew
from the Council for the period of debate and voting on Item COW030-03.

Minute No 100
Item No: COW030 - 03 - PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES
(Report By Commercial Manager, Mr C Lawlor) T/01424


RESOLVED THAT the report be received and noted.


(Moved Clr P Sansom /Seconded Clr S McMahon)


Minute No 101
Item No: COW031 - 03 - PROPERTY MATTER - SALE OF 82-86 VICTORIA AVENUE, MORTDALE
(Report By Commercial Manager, Mr C Lawlor) C/00227


RESOLVED THAT 82-86 Victoria Ave be offered for sale by public auction with the reserve price to be set at the amount proposed within the report.


THAT the auction be held on a GST exclusive basis.

THAT in the event that Council’s reserve price is not met Council’s Agent be authorised to negotiate a sale price, if possible, with a minimum price to be set giving consideration to Council’s original reserve price less the anticipated costs to Council of relisting the property for a further public auction.

FURTHER, THAT authority is given to execute any documentation associated with the sale under the Common Seal of the Council.

(Moved Clr P Sansom / Seconded Clr M Lynch)


MATTER RAISED IN PRIVILEGE: STAFF MATTER - Raised by Councillor M Lynch

The following matter is referred for consideration in Committee of the Whole under the provisions of Section 10A(2)(a) of the Local Government Act, 1993, as they relate to personnel matters concerning particular individuals, where disclosure of the information could be detrimental to Council's position in the matter and therefore not in the public interest –

Staff Matter: Internal Positions


It be noted that Councillor B Giegerl departed from the Meeting at 8.55pm.


RECOMMITAL:

ITEM COW033A-03 - LEGAL MATTER
HIGHGARDENS DEVELOPMENT

Minute No 102
RESOLVED THAT Item COW033A-03 be recommitted.Minute No 103
RESOLVED THAT that the recommendation contained in the report be adopted.


(Moved Clr P Sansom / Seconded Clr C Lee)

Minute No 104

RESOLVED THAT the Committee of the Whole revert to Open Council.

(Moved Clr P Sansom /Seconded Clr C Lee)


OPEN COUNCIL

Minute No 105
RESOLVED THAT the Report of the Committee of the Whole as detailed be received and that the recommendations be adopted.

(Moved Clr S McMahon /Seconded Clr C Wong)



THE MEETING CLOSED AT 9.05 P.M.

CONFIRMED THIS TWENTY-THIRD DAY OF APRIL
TWO THOUSAND AND THREE.


_______________________________________________
CHAIRPERSON



COUNCIL RESOLUTION
RESOLVED THAT Minutes of the Council Meeting Meeting held on 26th March, 2003 be adopted.

(Moved Clr S McMahon /Seconded Clr B Giegerl)



Meeting Date: 23/04/2003

CCL043 - 03PERSONAL & FINANCIAL MATTER - DELINQUENT RATEPAYER REPORT AS AT 31ST MARCH, 2003

REPORT AUTHOR/S

Report by Manager Rates - Mr W Wood

FILE REFERENCE

N/A

REASON FOR REPORT

Pursuant to the council’s adoption of the Deliquent Ratepayers Policy on the 10th April, 2002 the following report for the month ending 28th February, 2003 is submitted for the information of Councillors

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

N/A

FINANCIAL IMPLICATIONS

Recovery of rating charges

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Yes, Policy created on the 10th April, 2002


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.FURTHER, THAT the matter be referred to Council for consideration in the Committee of the Whole.

REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Government Act, 1993, and under the terms of Section 10A(2)(a) 10A(2)(c) of the Local Government Act, 1993 the press and public be excluded from that part of the Council Meeting at which this matter relates to personal matters concerning particular individuals where disclosure of the information would convey information of a private and personal nature of those individuals and also financial matters, where disclosure of the information would confer a commercial advantage on a person with whom Council is conducting business which could be detrimental to Council’s financial position in the matter, and therefore, not in the public interest.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to Council for consideration in the Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL044 - 03QUOTATIONS FOR MOTOR VEHICLES

REPORT AUTHOR/S

Manager - Supply & Risk Management, Mr P Crutchley

FILE REFERENCE

C/00267

REASON FOR REPORT

Replacement of Council vehicles

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Within budget

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL045 - 03QUOTATIONS FOR MOTOR VEHICLES

REPORT AUTHOR/S

Manager - Supply & Risk Management, Mr P Crutchley

FILE REFERENCE

N/A

REASON FOR REPORT

Replacement of Council vehicles

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Within budget

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(d1) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL046 - 03PROPERTY MATTER - LEASE OF SUITE 4D HURSTVILLE HOUSE

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

007819

REASON FOR REPORT

To seek council's approval for the lease of office space

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Lease income

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL047 - 03PROPERTY MATTER - LEASE OF LAND, DEPOT ROAD, PEAKHURST

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

P004487

REASON FOR REPORT

To seek council's approval for the lease of land

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Lease income

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL048 - 03PROPERTY MATTER - STATUS REPORT FOR COUNCIL DEVELOPMENT PROPERTIES

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

T01424

REASON FOR REPORT

To update Members on progress with negotiations for the development of various Council owned properties

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Potential financial return to Council and community benefits.

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL049 - 03PROPERTY MATTER - LEASE OF SHOPS 1 & 2, HURSTVILLE HOUSE

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

000617

REASON FOR REPORT

For Council to note the tenant's exercise of the lease Option to extend and to approve the rental review

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Lease income

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL050 - 03LEGAL MATTER - CONTRACT DISPUTE - LAURMAT PAVING

REPORT AUTHOR/S

Executive Officer, Mr G McCarthy

FILE REFERENCE

S/00003

REASON FOR REPORT

To advise Council of the outcome of negotiations and seek formal approval for the settlement of the contact dispute

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

To be funded from Working Capital Surplus

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

Item 4.01 of the Director - Service Delivery's Report to the Special Council Meeting of the Council held on 12 February 2003


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(g) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to advice concerning legal or litigation matters, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL051 - 03SUPER CENTRE REDEVELOPMENT - OPTIONS FOR DETERMINING DEVELOPMENT APPLICATIONS

REPORT AUTHOR/S

Manager Strategic Planning, Mr M Jericho

FILE REFERENCE

D/00009

REASON FOR REPORT

To outline options for determining development applications for the redevelopment of the Super Centre site.

DOES AN EXISTING POLICY COVER THIS MATTER?

Historically Hurstville City Council has been the consent authority for DAs for this site.

IF "NO" - SHOULD A POLICY BE DEVELOPED?

Yes

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Council will be aware of the proposed redevelopment of the Hurstville Super Centre site. Historically Hurstville City Council processed development applications for the site based on an agreement between the two Councils. Legal advice suggests both Hurstville and Kogarah Council’s need to be involved in the receipt, assessment and determination of any applications for the site. Due to the scale of the anticipated redevelopment proposal and the myriad of implications this could have on the Hurstville CBD (on both the Hurstville and Kogarah side) an appropriate process for assessing development applications needs to be established.

This report outlines options for Council’s consideration and recommends the establishment of a Joint Planning Committee between Hurstville and Kogarah Councils to ensure a proactive, collaborative and coordinated approach to a large scale redevelopment that has the potential to significantly change the face of the Hurstville CBD.

RECOMMENDATION
THAT Council consider the options outlined in this report.

REPORT DETAIL

BACKGROUND

The redevelopment of the Hurstville Super Centre site has the potential to significantly change the face of the Hurstville CBD. The site was bought by Kimberly Securities in 2002 and initial concept plans for the site indicate a staged development consisting of the redevelopment and extension of the existing retail areas and railway station combined with office and residential towers above the site, which would extend along the rail corridor behind Forest Road down to the intersection of Forest and Queens Roads (where Blockbuster Video and KFC are currently located).

The size and scale of this redevelopment has yet to be determined. This will need to be done in consultation with Hurstville and Kogarah Council and State Rail – who are currently in negotiations with Kimberly to extend airspace rights over the existing railway lines.

Due to the size and complexity of the redevelopment and the site being located in both Hurstville and Kogarah Council (the rail line is the Council boundary) it is crucial for both Council’s to have appropriate planning procedures and processes in place to determine any applications which are submitted. Under the Environmental Planning and Assessment Act 1979, DAs must be lodged with each Council if the proposed development straddles the boundary and each Council would have a role to play as the consent authority. A DA can not be lodged with just one Council.

It should be noted that part of the development may be located entirely on the Hurstville side, part entirely on the Kogarah side and part on both sides (if located over the railway line).

In terms of the existing planning provisions relating to the site the following applies:

§ each Council has a separate LEP – similar provisions apply but they are not identical;
§ a joint DCP has been adopted by both Council’s (DCP 4); and
§ very different section 94 contribution rates apply.

Additionally, Hurstville is introducing master plan requirements into our LEP which will apply to this site. This has been discussed with Kogarah’s planning officers who agreed in principle and indicated they would put forward similar provisions for discussion with their Councillors.

To address the above issues a series of options are outlined below for the consideration of Council.

OPTIONS
Status Quo

This option would see DAs for the site lodged with each Council and independent reports prepared and considered respectively. Existing controls would apply and consultation between the Council’s would need to occur to ensure a consistent approach to the assessment of any DA.

This option lacks a co-ordinated approach and is confusing for the community and the applicant.

Minister Calls in the DA

The Minister for Planning can ‘call in’ the DA under the Act if it is considered to be a matter of state or regional significance. This ultimately happened in Bondi Junction where the Minister dealt with the Westfield application instead of Woollahra and Waverley Councils. In those circumstances the determination of the DA would be the Minister’s entirely and Council would have no decision powers. This scenario limits local input into the assessment process which is not considered to be conducive to the best outcome.

Joint Planning Committee

This option would see a Joint Planning Committee (JPC) for the site established. The JPC would consist of elected representatives from both Hurstville and Kogarah Council. The JPC is constituted as a Committee of the Council’s under the Local Government Act. The JPC is serviced as a formal committee with officer reports and minutes. These minutes are then reported back to each Council. The JPC would be chaired by the respective Mayors on a rotational basis.

The JPC would consist of Councillor representatives (Mayor and 3-4 Councillors) from each Council. A project team of technical staff from each Council would need to be established to jointly assess any development applications for the area and report back and advise the JPC.

The role of the JPC would include:

§ Establishing the boundary of the site
§ Reviewing development controls for the site
§ Closely interacting with Government agencies (Sate Rail, DoT etc) to ensure they were working towards achieving common outcomes
§ Managing the processing of DAs

Development applications and fees would still need to be lodged with each Council (the same documentation) and development consents would need to be issued separately by each Council (however these would be exactly the same).

The JPC approach was adopted by Waverly and Woollahra Council’s for the redevelopment of Bondi Junction. The Bondi Junction JPC was established to assess any applications lodged within the Bondi Junction Town Centre. The Centre was divided between the two Council’s with 60% on the Waverley side and 40% on the Woollahra side. A formal deed of agreement was signed.

The JPC recommended by this report would only consider DAs for the Super Centre site and not the wider Hurstville CBD.

Issues for further consideration in such an option include:

§ Secondment of technical staff to assist in the assessment of any DAs
§ Costing for community consultation in relation to the DAs and any specialist consultant assessment that may be required


Preparing a joint LEP for the site

The Hurstville CBD includes land on both the Hurstville and Kogarah Council sides. Both parts of the CBD have adopted the same DCP (DCP 4), however each Council has a different LEP. While a similar zoning does apply minor differences are evident. In addition, all land on the Hurstville side is one zone - 3(b) City Centre Zone, while the Kogarah side of the site has two zonings – 3(b) Business (Town Centre) Zone and 5(b) Special Uses.

It is therefore recommended that the Council’s prepare a joint LEP which would apply to the site. This would ensure consistent objectives, zoning and land uses tables and streamline the assessment process.

This approach has been recommended by Council’s Solicitor Peter Rigg.

Joint Contributions Plan under Section 94

The levying of contributions under section 94 of the Environmental Planning and Assessment Act 1979 will be a major component of Super Centre redevelopment. Under the existing legislation, contributions would need to be paid to each Council under their respective plans. Difficulty arises in determining which part of the development is located on the Hurstville side and which part is located on the Kogarah side.

When each Council prepared their existing Plans a development of this size was not envisaged and the demands it would generate have not been factored into those Plans and the contribution rates.

Similar to the LEP situation, it is recommended that a site specific Contributions Plan be prepared to ensure a consistent approach to the levying of fees. The Plan would include developer agreements for specific works associated with the CBD, however this component of the Plan would be dependant upon the introduction of legislation currently being finalised by the State Government.

The appointment of a consultant for this job by the Councils is recommended.

This approach has been recommended by Council’s Solicitor Peter Rigg.

CONCLUSION

A similar report is being prepared by Kogarah’s planning officers for submission to their Committee in early May. It is proposed that a joint meeting of Hurstville and Kogarah Councils will be organised to receive a presentation of the latest Super Centre concept. That meeting would also provide an opportunity to further consider the issues discussed in this report.

Adopting a proactive approach to the redevelopment of the Super Centre site and ensuring appropriate planning procedures and mechanisms are in place shows the Council is proactive in the assessment of any DAs, provides clear guidelines and procedures for the applicant and ensures each Council is clear on assessment procedures and determination mechanisms.

The establishment of a Joint Planning Committee with Kogarah Council and the preparation of common policies are considered the most appropriate option.

APPENDIX
COUNCIL RESOLUTION
RESOLVED THAT a joint Planning Committee be established with Kogarah Council for the preparation of common policies for consideration of the most appropriate solution in the Assessment of any DAs for the site.

FURTHER, THAT a detailed report be submitted to Council once Kogarah Councils position on the matter is known.

(Moved Clr S McMahon /Seconded Clr P Sansom)


Meeting Date: 23/04/2003

CCL052 - 03CONFERENCE - THE MAKING OF GREAT AUSTRALIAN CITIES. CITIES SUMMIT 4-6JUNE 2003 PROPERTY COUNCIL OF AUSTRALIA

REPORT AUTHOR/S

Hurstville Place Manager Ms C Flynn

FILE REFERENCE

C/00075

REASON FOR REPORT

To inform Council about an upcoming Conference

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Full registration is $990 per person (for payment received by 7 May 2003 plus accommodation costs) to be funded in part by HTIF and Delegates expenses

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
Councillors are advised of the Making of great Australian Cities Conferce to be held in Newcastle from the 4th to the 6th June, 2003 and expressions of interest are invited from any Councillors who wish to attend.

RECOMMENDATION
THAT approval be given for interested Councillors, relevant Council Officers including Hurstville Place Manager with the approval of the General Manager to attend the "Making of Great Australian Cities Conference to be held in Newcastle from the 4th to the 6th June, 2003; and that Council meets the travel, registration and accommodation costs involved with such attendance.

REPORT DETAIL
The Property Council of Australia are hosting their third Cities Leadership Summitt -'The Making of Great Australian Cities' to be held at the Newcastle Town Hall from Thursday 4th June to Friday 6th June 2003.
The conference program will be opened by the Premier Hon. Bob Carr and includes keynote addresses from Charles Landry, CEO of Comedia, a A leading overseas planning consultancy concerned with revitalising cities throughout the world and John Montogomery Managing Director Urban Cultures ltd an expert on economic development and urban regeneration. The conference will showcase the insights of leading urbaan policy makers and community stakeholders.

The Program over 2 days includes sessions covering,

The final session "Recapitalising Austalia's Cities - 2", launches the next phase of the Property Councils agenda for national urban policy and development, drawing together government, private, community and industry groups.


Conference Details

Details of the conference are as follows:

Dates: 4-6 June 2003

Venue: Newcastle Town Hall

Costs: Discounted rate for membership full registration is $990 per person (for payment received by 7th May).
Hurstville City Council are current members of the Property Council - non member fee $1350.

This covers:
Accommodation: A range of discounted accomodation close to the conference venue is available via the secretariat.

Conference dinner $95 and a site inspection of Honeysuckle redevelopment $55 are extra costs.



Application to Hurstville

Council has identified the importance of marketing Hurstville as the Regional Centre of Southern Sydney. Since the Conferences involves many high profile speakers focussing on liveability and investment in cities the information will be of great benefit to Hurstville.

Comments from Director – Administration

The Director - Administration has advised that the amounts of $24,360.38 and $65,517 have either been expended or committed to date from the 2002/03 Delegate Expenses Allocation of $55,000 and $65,000 for Councillors and Senior Officers respectively (as amended by earlier resolution).

Accordingly whilst $30,640 is available from the Delegates expenses, no amounts are available from Senior Officers Expenses. However, an amount of $1,500 is available for conferences in the 2002/2003 Hurstville Mainstreet Program that can be allocated to the attendance of the Hurstville Place Manager.

APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT approval be given for interested Councillors, relevant Council Officers including Hurstville Place Manager with the approval of the General Manager to attend the "Making of Great Australian Cities Conference to be held in Newcastle from the 4th to the 6th June, 2003; and that Council meets the travel, registration and accommodation costs involved with such attendance.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

CCL053 - 03DELEGATIONS OF MATTERS TO DEVELOPMENT ASSESSMENT COMMITTEE

REPORT AUTHOR/S

Manager Development Assessment, Mr P Thomas

FILE REFERENCE

C/00095

REASON FOR REPORT

Variation to Council procedures

DOES AN EXISTING POLICY COVER THIS MATTER?

Yes

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report has been submitted seeking to amend the delegations that apply to the determination of development applications.

The amendment seeks to allow some matters that would otherwise go before the Development Assessment Committee to be dealt with under delegation, following Councillors being advised of the applications and having the opportunity to “call them in” for determination by the DAC.

RECOMMENDATION
THAT the current procedure for the referral of development applications or modifications to those applications to Development Assessment Committee be amended to allow the following applications to be determined under delegated authority:

SUBJECT TO the applications proposed to be determined under delegated authority in i) or ii) above being listed for Councillor call-in for determination by the Development Assessment Committee using the process outlined in this report.

REPORT DETAIL

Councillors will be aware that with the changes to the meeting schedule and the current level of delegations, that there have been large numbers of applications that have been referred to the Development Assessment Committee (DAC) for determination. This has also resulted in longer delays for outstanding development applications.

To reduce the volume of applications required to be referred to the DAC, this report proposes an option of delegation for some applications. It should be noted that this new category of delegations is separate from the existing delegations for DAs, which will continue to operate.

Essentially, it is proposed that the new delegations apply to applications where there is a minor non-compliance with Council’s standard and/or a small number of unsubstantiated objections have been received. Councillors would receive a list of such items that it is proposed to deal with under delegation and the associated reports. Councillors could “call in” any of these DAs to be considered by the DAC where they felt a particular issue or impact required discussion. Those applications not “called in” would be determined under delegation in accordance with the report.

The Councillor who called in the item would need to identify the reason and the officer’s presentation at the DAC would concentrate on that issue, or hopefully resolve it before the meeting.

Applications to be Determined under Delegation
The types of applications that could potentially be determined under delegation would be

· minor non compliance with a development standard (eg: lot frontage doesn’t comply but building line complies; doesn’t comply due to odd shape of lot; non compliance but condition/ deferred commencement for amendment); and /or

· up to 2 unsubstantiated objections ( eg “overshadowing” but meets Council’s Code requirement; “overlooking” but 1st floor windows are bedroom or bathroom or applicant has agreed to obscure glass or privacy screens)



“Call In” Process
The list of applications and associated reports proposed to be determined in accordance with this delegation would be given to Councillors at the Wednesday Committee Meeting (a fortnight before the DAC meeting). Councillors would have until the following Monday to identify items “called” to go onto the DAC agenda.

The timeline for the process would work as follows:

Wednesday (2 weeks before DAC) Proposed list of delegated items and assessment reports hand delivered to Councillors at the Wednesday evening Committee meeting

Monday week before DAC Councillors advise of any applications to be called in to go to DAC along with the reason for the call in.

Tuesday week before DAC Deadline for Notice in newspaper listing applications for DAC. Letters to objectors/ applicant sent out

1st Wednesday of the month DAC


As an example of the effect the delegations could have on the DAC agenda, up to 13 of the 26 items on the April paper would have been dealt with in this manner.


APPENDIX
COUNCIL RESOLUTION

THAT the current procedure for the referral of development applications or modifications to those applications to Development Assessment Committee be amended to allow the following applications to be determined under delegated authority: i)those with minor non-compliance; and/or ii)those in respect of which up to two (2) objections have been received where such objections are not well founded SUBJECT TO the applications proposed to be determined under delegated authority in i) or ii) above being listed for Councillor call-in for determination by the Development Assessment Committee using the process outlined in this report.

FURTHER THAT a review of the amended process be undertaken in three (3) months time.


(Moved Clr S McMahon /Seconded Clr C Lee)


Meeting Date: 23/04/2003

ADDENDUM
CCL057A - 03PROPERTY MATTER - 2 & 4 PATRICK STREET

REPORT AUTHOR/S

Commercial Manager, Mr C Lawlor

FILE REFERENCE

006754

REASON FOR REPORT

To inform Council of a proposal for the short term use of 2-4 Patrick St and seek approval for "owners consent" to the lodgement of a development application

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

N/A

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY


RECOMMENDATION
THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.


REPORT DETAIL


APPENDIX


COUNCIL RESOLUTION
RESOLVED THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act, 1993 and under the terms of Section 10A(2)(c) of the Local Government Act 1993 the press and public be excluded from that part of the Council Meeting at which this matter relating to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Section 11(2) of the Local Government Act, 1993, the reports and correspondence relating to this matter be withheld from the press and public.

FURTHER, THAT the matter be referred to the Council for consideration in Committee of the Whole.

(Moved Clr M Frawley /Seconded Clr C Wong)


Meeting Date: 23/04/2003

ADDENDUM
CCL058A - 03HURSTVILLE OVAL - SYDNEY GRADE CRICKET "GROUND OF THE YEAR" PRESENTATION

REPORT AUTHOR/S

Administrative Officer, Mr T Hopwood

FILE REFERENCE

C/00044

REASON FOR REPORT

To inform Councillors of upcoming presentation of "Ground of the Year" to Hurstville Oval

DOES AN EXISTING POLICY COVER THIS MATTER?

No

IF "NO" - SHOULD A POLICY BE DEVELOPED?

No

FINANCIAL IMPLICATIONS

Possible expenditure from Delegates' Expenses

DOES THIS REPORT REFERENCE AN EARLIER REPORT? (If so, then indicate full report reference details)

No


EXECUTIVE SUMMARY
This report informs Councillors of the upcoming presentation of the Sydney Grade Cricket "Ground of the Year" Award to Hurstville Oval's Head Groundsman, Adam Lewis.

RECOMMENDATION
THAT the matter be referred to Council for consideration.

REPORT DETAIL
The following letter dated 8th April, 2003 has been received from the St George District Cricket Club congratulating Council on winning the Sydney Grade Cricket “Ground of the Year” Award for Hurstville Oval Head.
As indicated in the above letter Council has been invited by the St George District Cricket Club to send representatives to the Awards Presentation Evening. Council’s Hurstville Oval Head Groundsman, Adam Lewis, will be accepting the award at the Presentation Evening. The Awards Presentation Evening will be held at North Sydney Leagues Club on Friday 16th May, 2003 and the cost for the function is $60 per person.

The Director - Administration has advised that of the budgeted allocation of $65,000 for Staff Delegate Expenses, $65,177.79 has been expended and as such the vote is over committed by $177.79. Additionally, of the original budget allocation of $55,000 for Councillors' Delegates Expenses, $26,405.58 has been expended and as such $28,594.42 is available for expenditure.

In view of the above information the question of attendance at the Awards Presentation Evening is submitted for Council’s consideration.


APPENDIX
COUNCIL RESOLUTION

RESOLVED THAT Council purchase a table for interested Councillors and Staff receiving the Award to attend the Sydney Grade Cricket "Ground of the Year" Presentation and that the costs be drawn from Councillors' Delegates Expenses.

(Moved Clr J Morris /Seconded Clr P Sansom)