Meeting Date: 23/04/2003

HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
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REPORT OF THE MEETING OF THE ADMINISTRATION COMMITTEE
HELD ON WEDNESDAY, 16TH APRIL, 2003



PRESENT

Committee Members:

His Worship The Mayor Councillor V Badalati
Councillor C Lee
Councillor S McMahon
Councillor C Wong

Council Staff:

Director - Administration, D Rosenbaum
Senior Manager - Administration, Mr W Park
Manager - Customer Relations, Mr P Spyve
Communications Officer, Ms L Smith

Minute Secretary, Mrs T Zabaras


The meeting commenced at 7.05 pm

APOLOGIES

There were no apologies.

DISCLOSURE OF INTEREST

There were no Disclosures of Interest.

SUSPENSION OF STANDING ORDERS

MOVE A MOTION THAT Standing Orders be suspended to allow Members to be in attendance for a visual presentation at the Policy, Planning and Environment Committee.

(Moved Clr S McMahon / Seconded Clr C Lee)




MOVE A MOTION THAT Standing Orders be resumed.

(Moved Clr C Wong / Seconded Clr C Lee)
`
It be noted that Councillor S McMahon did not return to the Administration Committee and remained in the Policy, Planning & Environment Committee Meeting.

ITEMS

Item No: ADM046 - 03 - LOCAL GOVERNMENT MANAGERS AUSTRALIA NSW DIVISION - THE 2003 LGMA FORUM
(Report by Administrative Officer, Mr T Hopwood) P/00260

COMMITTEE'S RECOMMENDATION:

THAT interested Councillors and staff, as considered appropriate by the General Manager, be authorised to attend the LGMA Forum to be held on 2nd June, 2003 and that registration fees and out-of-pocket expenses by met by Council.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM047 - 03 - REQUEST FOR FINANCIAL ASSISTANCE - BRONWYN JARVIS
(Report by Administrative Officer, Mr T Hopwood) F/00035

COMMITTEE'S RECOMMENDATION:

THAT Council provide a grant of $200 under the provisions of Section 356 of the Local Government Act, 1993, to Miss Bronwyn Jarvis to assist her with expenses associated with her participation in the New South Wales Country Women’s Baseball Team at the National Championships to be held in Perth between 17th – 27th April, 2003.


FURTHER, THAT Miss Jarvis be requested to submit a report on her results achieved at the Championships.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM048 - 03 - DISPOSAL/RETENTION OF AUDIO TAPES OF COUNCIL MEETINGS
(Report by Archivist, Ms G Pracy) R/00582

COMMITTEE'S RECOMMENDATION:

THAT the matter be referred to Council for consideration.

(Moved Clr C Lee /Seconded Clr C Wong)


Item No: ADM049 - 03 - THE UNITING CHURCH COUNCIL OF MISSION TRUST ASSOCIATION - NON RATEABLE LAND CLASSIFICATION
(Report by Report by Manager - Rates, Mr W Wood) 004285

COMMITTEE'S RECOMMENDATION:

THAT as a matter of policy, Council approve requests for land to be reclassified non-rateable, only from the financial rating year at which time the Council determines such requests or if a property is purchased within the financial rating year, the non-rateability only be granted from when the date of usage for non-rateability complies with the requirements of the Local Government Act and that this policy apply to the current request.


THAT Council grant rate exemption to The Uniting Church Council of Mission Trust Association in respect of their property located at 26 Salisbury Street Penshurst, from 1st July 2002 under Section 555(1)(e)(iv) of the Local Government Act.

FURTHER, THAT a refund of rates paid by The Uniting Church Council of Mission Trust Association in respect of their property located at 26 Salisbury Street Penshurst since 1st July 2002 be refunded.

(Moved Clr C Lee /Seconded Clr C Wong)


Item No: ADM050 - 03 - WEBSITE RE-DEVELOPMENT
(Report by Manager - Customer Relations, Mr P Spyve)

COMMITTEE'S RECOMMENDATION:

THAT the report be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM051 - 03 - DAILY EXPENSE ALLOWANCES
(Report by Senior Manager - Administration, Mr W Park) P/00246

COMMITTEE'S RECOMMENDATION:

THAT the matter be referred to Council for consideration.


FURTHER, THAT Councillor P Sansom be noted as attending the St George Masonic Club Commemoration Service at 3.00pm.

(Moved Clr C Lee /Seconded Clr C Wong)


Item No: ADM052 - 03 - ANZAC DAY COMMEMORATION SERVICES - 2003
(Report by Administrative Officer, Mr T Hopwood) C/00030

COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM053 - 03 - KEY PERFORMANCE AND PERFORMANCE INDICATORS
(Report by Director - Administration, Mr D Rosenbaum) M/00011

COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM054 - 03 - CERTIFICATE OF CASH AND INVESTMENTS AS AT 31ST MARCH, 2003
(Report by Director - Administration, Mr D Rosenbaum)

COMMITTEE'S RECOMMENDATION:

THAT the report be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM055 - 03 - TENDER - SUPPLY OF A COMPACT WHEEL LOADER
(Report by Administrative Officer, Mr T Hopwood) C/00270

COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM056 - 03 - TENDER - CRUSHING OF CONCRETE STOCKPILE
(Report by Administrative Officer, Mr T Hopwood) C/00271

COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM057 - 03 - DISCLOSURE OF INTERESTS BY DESIGNATED PERSONS
(Report by Manager - Administration, Mr L Mifsud) P/00005

COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM058 - 03 - ST GEORGE SMALL BUSINESS AWARDS
(Report by Manager - Customer Relations, Mr P Spyve) C/00138

COMMITTEE'S RECOMMENDATION:

THAT Council provide sponsorship of $7920 including GST to the St George & Sutherland Shire Leader for the 2003 St George Small Business Awards with a review to follow regarding participation in future years.

(Moved Clr C Lee /Seconded Clr C Wong)


Item No: ADM059 - 03 - COMPUTERFLEET - MANAGED IT LEASING PROPOSAL
(Report by Director - Administration, Mr D Rosenbaum
Chief Financial Officer, Mr T Sjahry)

COMMITTEE'S RECOMMENDATION:

THAT Council accepts the pre-approved $2 million Commonwealth Bank / Computer Fleet facility limit in relation to the leasing of IT & Communication Equipment and executes the Master Leasing Agreement & Master Asset Management Agreement with Commonwealth Bank / Computer Fleet.


THAT Council’s external Auditor (Mr Carl Millington of Millington SBS) reviews final documentation and formally certifies that the facility represents a “true Operating Lease” and hence does not fall under Department of Local Government lending limits.

THAT once the Agreements are signed and Certification received, the facility be immediately utilised by the sale & leaseback of the Software expenditure in relation to the new CivicView Financial System (Pacific Software).

FURTHER, THAT a policy be developed in relation to the utilisation of the facility for future IT & Communication Equipment which must be consistent with Council Approved Budgets & Strategic Plans.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM060 - 03 - MATTERS SUBMITTED FOR THE INFORMATION OF MEMBERS
(Report by Senior Manager - Administration, Mr W Park) C/00122

COMMITTEE'S RECOMMENDATION:

THAT the reports, publications, minutes and correspondence be received and noted.

(Moved Clr C Wong /Seconded Clr C Lee)


Item No: ADM061 - 03 - GREENHANDS PROJECT
(Report by Manager - Customer Relations, Mr P Spyve) T/01481

COMMITTEE'S RECOMMENDATION:

THAT the information be received and noted.


FURTHER, THAT Mr P Spyve and Ms J McInnes be congratulated on the work undertaken for the extra funding received for the Greenhands Project.

(Moved Clr C Wong /Seconded Clr C Lee)





The meeting finished at 8.06 pm.


____________________________________
CHAIRPERSON



COUNCIL RESOLUTION
RESOLVED THAT the Minutes of the Administration Meeting held on 16/04/2003 be adopted with the amendment to Item ADM052-03 - Anzac Day Commemoration Service - 2003 that Councillor P Sansom be listed as attending the St George Masonic Club Commemoration Service at 3.00pm.

(Moved Clr B Giegerl /Seconded Clr S McMahon)