HURSTVILLE CITY COUNCIL
CIVIC CENTRE, MACMAHON STREET, HURSTVILLE.
__________________________________



SUMMARY OF ITEMS CONTAINED IN THE
DIVISIONAL MANAGER - BUSINESS AND FINANCIAL SERVICES' REPORT
TO THE MEETING OF THE FINANCE COMMITTEE
TO BE HELD ON 14TH JUNE, 2000





02:01 Financial Statements (Form 2) As At 2nd June, 2000 (F/00008)
(Appendix "A" to Divisional Manager's Report No. 1)
(Report by Manager - Management Accounting, Mrs C Long)


02:02 Council Investments as at 2nd June, 2000 (F/00026)
(Report by Manager - Management Accounting, Mrs C Long)


02:03 Job Cost Report - Expenditure to 2nd June, 2000 (F/00017)
(Appendix "B" to Divisional Manager's Report No. 1)
(Report by Manager - Management Accounting, Mrs C. Long)


02:04 Report on Rate Collection for the Period 1/07/1999 to 2/06/2000 (R/00631)
(Report by Manager - Rates, Mr W. Wood)


02:05 Stores & Materials - Surpluses and Deficiencies as at 12th May, 2000
(Report by Manager - Purchasing & Supply, Mr P Crutchley)


:95 Appendix "A" - Financial Statement (Form 2A)
:96 Appendix "B" - Job Cost Report
:99 Appendix "C" - Stocktake Reconciliation Variances


HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
BUSINESS & FINANCIAL SERVICES
DIVISIONAL MANAGER - BUSINESS AND FINANCIAL SERVICES'
REPORT NO.1 TO THE FINANCE COMMITTEE
TO BE HELD ON 14TH JUNE, 2000


The General Manager
Hurstville City Council
The Civic Centre
HURSTVILLE

Dear Sir,

Hereunder is my report No.1 to be submitted to the Finance Committee:-


02.01 FINANCIAL STATEMENTS (FORM 2) AS AT 2ND JUNE, 2000 (F/00008)
(Appendix "A" to Divisional Manager's Report No. 1)
(Report by Manager - Management Accounting, Mrs C Long)



Financial Statement submitted to the Finance Committee as previously required under Ordinance No. 26, Clause 18(a) for the Committee’s information.

HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .01
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation FINANCIAL STATEMENTS (FORM 2) AS AT 2ND JUNE, 2000 (F/00008)
(Appendix "A" to Divisional Manager's Report No. 1)
(Report by Manager - Management Accounting, Mrs C Long)

RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
BUSINESS & FINANCIAL SERVICES


02.02 COUNCIL INVESTMENTS AS AT 2ND JUNE, 2000 (F/00026)
(Report by Manager - Management Accounting, Mrs C Long)



The following tables give details of Council's funds invested as at 2nd June, 2000.

HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .02
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation COUNCIL INVESTMENTS AS AT 2ND JUNE, 2000 (F/00026)
(Report by Manager - Management Accounting, Mrs C Long)

RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
BUSINESS & FINANCIAL SERVICES


02.03 JOB COST REPORT - EXPENDITURE TO 2ND JUNE, 2000 (F/00017)
(Appendix "B" to Divisional Manager's Report No. 1)
(Report by Manager - Management Accounting, Mrs C. Long)



Please see Appendix “B” for details.

HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .03
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation JOB COST REPORT - EXPENDITURE TO 2ND JUNE, 2000 (F/00017)
(Appendix "B" to Divisional Manager's Report No. 1)
(Report by Manager - Management Accounting, Mrs C. Long)

RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
BUSINESS & FINANCIAL SERVICES


02.04 REPORT ON RATE COLLECTION FOR THE PERIOD 1/07/1999 TO 2/06/2000 (R/00631)
(Report by Manager - Rates, Mr W. Wood)



HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .04
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation REPORT ON RATE COLLECTION FOR THE PERIOD 1/07/1999 TO 2/06/2000 (R/00631)
(Report by Manager - Rates, Mr W. Wood)

RECOMMENDATION

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
BUSINESS & FINANCIAL SERVICES


02.05 STORES & MATERIALS - SURPLUSES AND DEFICIENCIES AS AT 12TH MAY, 2000
(Report by Manager - Purchasing & Supply, Mr P Crutchley)



The bi-annual stocktake was held on 12th May, 2000. The detailed results are attached as an appendix. A net deficiency of $254.51 was recorded with the respective amounts as follows:

Surpluses …$ 940.02
Deficiencies …$1194.53
Net Deficiency…$ 254.51

A total of 833 stock items were counted and the number of stock discrepancies identified were 97. All the listed variances were recounted during the stocktake to verify the actual count. Overall, the net deficiency represents 0.001 percent of Council’s total warehouse inventory holdings and is acceptable.

Stockholdings continue to be reduced through the monitoring of re-order data to allow smaller stock holdings and a more frequent stock turnover. This is evidenced by comparing the number of items included in the stock count with the previous stocktake in November, 1999, with a result showing 88 items fewer being kept in inventory.

Stock valuations at stocktake for Depot inventory items for the last four stocktakes are:
October 1998
$233,108

May 1999
$239,245

November 1999
$236,685

May 2000
$232,713.

HURSTVILLE CITY COUNCIL
RECOMMENDATION NO: .05
BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation STORES & MATERIALS - SURPLUSES AND DEFICIENCIES AS AT 12TH MAY, 2000
(Report by Manager - Purchasing & Supply, Mr P Crutchley)

RECOMMENDATION

* * * * * *

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
Appendix for Business and Financial Services



.95 APPENDIX "A" - FINANCIAL STATEMENT (FORM 2A)

form2ac.xls

HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
Appendix for Business and Financial Services



.96 APPENDIX "B" - JOB COST REPORT

Cnlappc.xls


HURSTVILLE CITY COUNCIL
REPORT ITEM NO: .
Appendix for Business and Financial Services



.99 APPENDIX "C" - STOCKTAKE RECONCILIATION VARIANCES

Stocktake Recon. Variances.xls