Warrant No. 7/95 (Appendix 'A' To Divisional Manager's Report) (F/00009) (Report By Manager - Financial Accounting, Mr R Bowling)

Financial Statement (Form 2) As At 5Th May 1995 (Appendix 'B' To Divisional Manager's Report) (F/00009) (Report By Manager - Financial Accounting, Mr R Bowling)

Council Investments As At 5Th May 1995 (F/00009) (Report By Manager - Accounting, Mr R Bowling)

Job Cost Report - Expenditure To 5Th May 1995 (Appendix 'C' To Divisional Manager's Report) (F/00009) (Report By Manager - Management Accounting - Mrs C Long)

Report On Rate Collections For Period 1/7/1994 To 28/4/1995 (F/00009)

List Of Parcels Of Lands Vested In The State Rail Authority Of New South Wales As At 31St March 1995 Being Parcels Of The Nature Referred To In Section 600 Of The Local Government Act 1993 (Report By Manager - Rates, Mr W Wood)

Local Government Remuneration Tribunal Determination

General Rate Increase 1995/96

Department Of Housing - Non-Rateability Of No.80 Lorraine Street, Peakhurst (O/05121)

Quarterly Financial Statement As At 31St March 1995

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.01 BUSINESS & FINANCIAL SERVICES

The General Manager
Hustville City Council
The Civic Centre
HURSTVILLE

Dear Sir,

Hereunder is my report No.1 to be submitted to the FINANCE Committee:-


02.01 WARRANT NO. 7/95 (APPENDIX 'A' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)


The following accounts are now submitted for examination and recommendation by the Finance Committee:-

General Fund	027479-027804 incl	$1,427,140.71
	027805-027982 incl	253,016.79	$ 1,680,157.50
Trust Fund	407190-407243 incl		503,365.28
Main Roads Trust Fund	N/A		$ -
			$ 2,183,522.78

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.01 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation WARRANT NO. 7/95 (APPENDIX 'A' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)
RECOMMENDATION

THAT, following examination of the vouchers contained in Warrant No. 7/95, the
undermentioned amounts are now recommended to Council for payment:-

General Fund $1,680,157.50
Trust Fund 503,365.28
Main Roads Trust Fund $ -
$2,183,522.78

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.02 BUSINESS & FINANCIAL SERVICES

02.02 FINANCIAL STATEMENT (FORM 2) AS AT 5TH MAY 1995 (APPENDIX 'B' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)

Financial Statement, submitted to Finance Committee as previously required under Ordinance No. 26, Clause 18(a) for the Committee's information.

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.02 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation FINANCIAL STATEMENT (FORM 2) AS AT 5TH MAY 1995 (APPENDIX 'B' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Financial Accounting, Mr R Bowling)
RECOMMENDATION

THAT the Financial Statement, as submitted, be received and adopted.

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.03 BUSINESS & FINANCIAL SERVICES

02.03 COUNCIL INVESTMENTS AS AT 5TH MAY 1995 (F/00009) (Report by Manager - Accounting, Mr R Bowling)




Report by Divisional Manager:

The following tables give details of Council's funds invested as at 5th May 1995.


Certificate of Investment

The following investments have been made in accordance with Section 625 of the Local Government Act 1993 and Regulations and in accordance with Council's Investment Policy.

Date Invested	With Whom Invested	Amount $	Yield %	Days	Due Date
(a) Term Deposits
10.04.95	N.A.B.	6,650,763.03	7.91	62	08.06.95
(b) Commercial Bills
18.04.95	Westpac	1,788,752.91	7.65	30	18.05.95
13.04.95	St George	2,979,987.55	7.66	32	15.05.95
06.04.95	Westpac	4,470,020.25	7.65	32	08.05.95
05.04.95	Westpac	4,965,655.35	7.65	33	08.05.95
13.04.95	Westpac	1,490,973.28	7.62	29	12.05.95
03.04.95	St George	2,480,612.49	7.71	37	10.05.95
03.04.95	Westpac	3,351,642.68	7.86	67	09.06.95
		$21,527,644.51
(c) Money on Overnight Call		$1,333,336.75
(d) Promissory Notes		Nil
Total Investments		$29,511,744.29

SUMMARY OF INVESTMENTS

(a)	Term Deposits	$ 6,650,763.03
(b)	Commercial Bills	$21,527,644.51
(c)	Money Market	$ 1,333,336.75
(d)	Promissory Notes	$ Nil
	TOTAL:	$29,511,744.29

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.03 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation COUNCIL INVESTMENTS AS AT 5TH MAY 1995 (F/00009) (Report by Manager - Accounting, Mr R Bowling)
RECOMMENDATION

THAT the report be received and noted.

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.04 BUSINESS & FINANCIAL SERVICES

02.04 JOB COST REPORT - EXPENDITURE TO 5TH MAY 1995 (APPENDIX 'C' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Management Accounting - Mrs C Long)


Submitted for the information of Council.

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.04 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation JOB COST REPORT - EXPENDITURE TO 5TH MAY 1995 (APPENDIX 'C' TO DIVISIONAL MANAGER'S REPORT) (F/00009) (Report by Manager - Management Accounting - Mrs C Long)
RECOMMENDATION

THAT the report be received and noted.

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.05 BUSINESS & FINANCIAL SERVICES

02.05 REPORT ON RATE COLLECTIONS FOR PERIOD 1/7/1994 TO 28/4/1995 (F/00009)
(Report by Manager - Rates, Mr W Wood)

Type of Charges	Arrears $	Current $	Collections $	Outstanding Balance $
Combined Rates & Garbage Charges	343,717	19,494,501	-14,757,152	3,394,874
Pension Rebates		-1,686,192
Extra Charges	175,046	51,540	- 73,251	153,335
	518,763	17,859,849	-14,830,403	3,548,209

Collections to 28th April 1995 represent 80.69% of the total amount of Rates and Charges recoverable and 82.03% of the 1994/1995 Levy.

Collections for the similar period during 1993 were 86.40% and 88.86%, respectively.

It should be noted that instalment payment dates have changed to reflect the new rating period under the provisions of the Local Government Act. The fourth instalment payment for the 1994/1995 levy is not due until 31st May 1995, whereas the collection figures shown for the 1993 levy is at the third instalment payment date.

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.05 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation REPORT ON RATE COLLECTIONS FOR PERIOD 1/7/1994 TO 9/5/1995 (F/00009) (Report by Manager - Rates, Mr W Wood)
RECOMMENDATION

THAT the information be received and noted.

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.06 BUSINESS & FINANCIAL SERVICES

02.06 LIST OF PARCELS OF LANDS VESTED IN THE STATE RAIL AUTHORITY OF NEW SOUTH WALES AS AT 31ST MARCH 1995 BEING PARCELS OF THE NATURE REFERRED TO IN SECTION 600 OF THE LOCAL GOVERNMENT ACT 1993 (Report by Manager - Rates, Mr W Wood)

The State Rail Authority of New South Wales by letter dated 20th April, 1995, has forwarded to Council a list of parcels of land vested in the State Rail Authority of New South Wales, being parcels of the nature referred to in Section 600 of the Local Government Act, 1993. The list, in schedule form, is reproduced hereunder:-

SCHEDULE



	Location	Rateable Person	Description of Parcel	Means of Access	Material Services Provided
	Beverly Hills	A L Smith	Bookstall about 7m2 at entrance to station	Via Authority's overbridge	Cleaning, lighting maintenance
	Hurstville	Damiglow P/L	Land about 626m2 off 281C Forest Rd, Hurstville	Access over right-of-way	Cleaning, lighting maintenance
	Hurstville	A & S Clark	Bookstall on concourse about 23.67m2, 225G Forest Rd, Hurstville	Via Authority's concourse	Cleaning, lighting maintenance
	Hurstville	Todbern P/L	Strata property base area about 5463m2, 225H Forest Rd Hurstville	Via Authority's Footway	Cleaning, lighting maintenance
	Hurstville	Hurstville Plaza P/L	Land irregular in shape having an area of 382.9m2, 307E Forest Rd Hurstville	Access over right-of-way	Cleaning, lighting maintenance
	Kingsgrove	K Gander	Bookstall on overbridge about 7.2m2 217 Kingsgrove Rd, Kingsgrove	Via Authority's overbridge	Cleaning, lighting maintenance
	Penshurst	R & H Botros	Kiosk about 14.2m2 on Station over- bridge - 2B Bridge St, Penshurst	Via Authority's overbridge	Cleaning, lighting maintenance
	Penshurst	Australian Red Cross Society (NSW Div.)	Land at Station approach about 40m2, 2C Bridge St Penshurst	Via Authority's approach	Cleaning, lighting maintenance
	Riverwood	C & S Na	Bookstall at top of Station steps entrance about 6m2	Via Authority's approach	Cleaning, lighting maintenance



As Council is aware, escalators have been provided for pedestrian use from Forest Road to the Railway Station and to the Super Centre shopping complex and it is understood that the Super Centre contributes financially on an annual basis towards the escalators. As indicated in the above Schedule, access to the other properties referred to therein is by either a right-of-way and the Authority's overbridge and/or properties.

Section 600 of the Local Government Act which deals with granting a rebate on rates levied on land where access to that land is over other lands provided by a public body, is in the following terms:-

"600.

(1) The rateable person in respect of a parcel of land vested in a public body is entitled to a rebate of 25 percent of the ordinary rate made and leviable on the land or, if on objection by the Council the Minister determines a lesser rebate, the lesser rebate.

(2) The amount of the rebate is to be written off and abandoned by the Council.

(3) The rebate is to be allowed only if:

(a) access to the parcel is wholly or substantially over other lands for which the public body provides at its own cost such services as materially benefit the parcel;

(b) the parcel is included in the then current list referred to in subsection (5); and

(c) the Council has not objected to the inclusion of the parcel in the list or its objection has been dismissed.

(4) The rate notice must state the amount of the rebate, and, if no objection has been lodged under this section, must not be served unless and until the objection has been determined.

(5) A public body in which is vested any parcel of land in respect of which the rateable person is entitled to a rebate under this section must furnish to the Council not later than 30th April before the commencement of the year for which the rate is made a list setting out the parcels of land of the nature referred to in subsection (3)(a), giving particulars of each parcel, the means of access to them and the material services provided by the public body in respect of those parcels as at 31st March in the year in which the list is furnished.

(6) If the Council objects to the inclusion of any parcel in the list, it must serve notice of objection on the public body and on the Minister within two months after the list is finished.

(7) The Minister may allow or dismiss any objection but, before determining an objection, the Minsiter shall, if either the public body or the Council so desires, afford them an opportunity of appearing before and being heard by a person appointed by the Minister for that purpose.

(8) The decision of the Minister on an objection under this section shall be final.

(9) In this section:

access and means of access include lifts, stairways, escalators and passageways in or upon a building, structure, work or excavation;

public body means the Commissioner for Railways, the Maritime Services Board of New South Wales and any statutory authority representing the Crown which is proclaimed as a public body for the purpose of this section;

services means cleaning, lighting, repair and maintenance of any access and means of access."
As can be seen from the abovementioned Section of the Act, the Council is requirecd to grant a 25% rebate of rates to the nine properties referred to in the Schedule provided by the State Rail Authority for the rating period 1/7/95 to 30/6/96 and, as such, the following recommendation is submitted.

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.06 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation LIST OF PARCELS OF LANDS VESTED IN THE STATE RAIL AUTHORITY OF NEW SOUTH WALES AS AT 31ST MARCH 1995 BEING PARCELS OF THE NATURE REFERRED TO IN SECTION 600 OF THE LOCAL GOVERNMENT ACT 1993 (Report by Manager - Rates, Mr W Wood)
RECOMMENDATION

THAT a subsidy as provided for under Section 600 of the Act in respect of the rating period 1/7/95 to 30/6/96 be granted in respect of the nine (9) properties concerned.

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.09 BUSINESS & FINANCIAL SERVICES

02.09 DEPARTMENT OF HOUSING - NON-RATEABILITY OF NO.80 LORRAINE STREET, PEAKHURST (O/05121)
(Report by Manager - Rates, Mr W Wood)

The following letter dated 3rd May, 1995 has been received from the Department of Housing concerning the non-rateability of No.80 Lorraine Street, Peakhurst."

"The property was vacated for demolition and as the property is non-rateable pursuant to Section 555(1)(a) of the Local Government Act, please issue a cash refund for the vacated rating period 11/1/95 to 30/6/95. With your remittance please quote refund No.3166."

In relation to the Department's letter an inspection by Rates staff has confirmed that the site has been vacated and Section 555(1)(a) of the Local Government Act provides that land owned by the Crown, not being land held under a lease for private purposes, is exempt from all rates.

In view of the above comments, the land in question is entitled to an exemption from payment of rates until such time as the land is again tenanted. As such the following recommendation is submitted.

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.09 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation DEPARTMENT OF HOUSING - NON-RATEABILITY OF NO.80 LORRAINE STREET, PEAKHURST (O/05121)
(Report by Manager - Rates, Mr W Wood)
RECOMMENDATION

THAT Council grant an exemption from payment of rates to the Department of Housing in respect of No.80 Lorraine Street, Peakhurst, under the provisions of Section 555(1)(a) of the Local Government Act from 11 January, 1995 until such times as the site is tenanted.

FURTHER, THAT a refund of rates overpaid to 30 June, 1995 be made in respect of the property, viz. $346.89.

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.10 BUSINESS & FINANCIAL SERVICES

02.10 QUARTERLY FINANCIAL STATEMENT AS AT 31ST MARCH 1995
(APPENDIX 'D' TO DIVISIONAL MANAGER'S REPORT)
(Report by Divisional Manager - Business & Financial Services, Mr W Bradey,
Manager - Financial Services, Mr D Turnbull, and Manager - Management Accounting, Mrs C Long

As part of the provision of regular financial information to Council to monitor the quarterly performance of the 1994/95 Financial Plan the following quarterly review as at 31 March 1995 is submitted for consideration and covers the following funds:-


General Fund
Beverly Hills Town Improvement Local Fund
Hurstville Town Improvement Local Fund
Mortdale Town Improvement Local Fund
Penshurst Town Improvement Local Fund
Riverwood Town Improvement Local Fund


In June 1994 the Council adopted the budget for the 1994/95 year in respect of the General Fund which included the following key elements:-

$
Operating Expenditure 25,073,317
Capital Expenditure 9,432,884
Total Expenditure 34,506,201

Budgetted Income 32,730,720

Net Budgetted Deficiency
(including depreciation) 1,775,481


After deducting depreciation of $1,800,000, a non-cash item included to reflect the usage and deterioration of Council's capital assets the budgeted cash surplus was $24,519.


During the 9 months to 31 March 1995, Council has further voted support for the following projects to be funded from Working Funds:-



	VOTE NO.	PARTICULARS	AMOUNT $
	V94-5/76	11 The Avenue - Signage, Chairs & Costs	7,000
	V94-5/119	17 Bonds Street - Demolish Building	7,762
	V94-5/145	Georges River Community Services Extensions	45,000
	V94-5/155	Library Oral History Project 1994/95	1,500
	V94-5/168	Photocopiers - Penshurst Library - 96 Queens Road	6,350 6,350
	V94-5/186	Southern Sydney Therapy Centre	1,600
	V94-5/249	Careflight	3,500
	V94-5/204	Youth Games - trophies, etc	1,000
	V94-5/237	Riverwood Community Police Centre	600 80,662



When combined with the original budgeted cash surplus of $24,519 this would generate a revised planned cash deficit in Working Funds for 1994/95 of $56,143.

However, as can be seen from the summary schedule in 'Appendix 'D' which has been forwarded seperately to all Councillors, due to savings generated in several areas arising from the continuing adoption of more efficient practices and increasing expenditure in other areas, it is expected that the result will actually be a cash surplus of $532,525, an improvement on budget of $476,382. Of this amount $98,228 is restricted for waste services, which leaves an estimated surplus for the year of $434,297.

The major variances within the key expenditure areas can be attributed to the following:-

(i) Management and Administration

Jobskills Expenditure

It is expected that as a result of Council's continuing support for the Jobskills program which provides 6 months' training for people who have been unemployed for more than 18 months an unbudgeted expenditure of $148,250 will be incurred. This is fully offset by grants received from the government under this programme.

However, future jobskill programmes will have a net cost of up to $1,500 for each jobskill employee as funding arrangements have changed.

Insurance Premiums

General Insurance premiums paid by the Council during the year will show a saving of $44,250. This is as a result of a change by Council to a new more competitive insurance pool.

However, at the same time Workers Compensation premiums have increased by $51,350 as a direct result of a statutory increase in the Workers Compensation levy.

Advertising

Advertising expenditure is forecast to be $45,000 above budgeted levels due to increased requirements to advertise matters under the new Local Government Act and higher turnover of staff than anticipated.

Engineering Indirect Expenditure

An over expenditure of approximately $50,000 has been estimated in the acquisition of a mapping and Executive Information System. This amount is equivalent to an under expenditure in the 1994 Transitional Budget.

Staff Dress Code

As a result of a change in policy to introduce a more effective staff dress code initial year costs will be higher, of which $27,000 is expected to occur in the current financial year.

Financial Assistance Grants S.356 - Donations

At present Council has approved an above budget expenditure in donations of $42,950. The main donations covered by this increase are:

. Hurstville City Drought Appeal - $25,000
. Sporting Grants - $ 5,000
. St George Hospital Cancer Fellowship - $ 8,000

Pensioner Rebate

A saving for the provision of pensioner rebates on rates and garbage charges of approximately $200,000 is expected to be achieved for the 1994/95 year.

This will arise as the budget was prepared based on higher eligible pensioners as advised by the Department of Social Security than have been made claims to date - together with an over-estimate of the rebate costs to be borne by Council.

Interest on Investments

As a result of a change in policy by Council to wider acceptable banks with whom Council can place investments an improvement in returns on investments has been acehived. This is expected to be at least $60,000 above budget for the year.

A similar level of increase is being achieved on investments which are restricted in their use under the Accounting Code (eg S.94 Contributions).

Financial Assistance Grants

As a result of a review of the basis of the provision of these grants and the road element our proportion has been reduced by the Government compared to the original estimates by $73,889.


(ii) Health

Fee Income

As a result of higher economic activity leading to an increased number of applications for building application approvals together with an increased concentration on health inspections income is expected to rise approximately $109,870 above budget.


(iii) Recreation and Culture

Leisure Centre

Construction on the Leisure Centre has commenced with the head contractor, Belmadar Constructions, taking possession of the site in July. As a result of the continuing good weather experienced during this quarter progress is on time and within the programmed budget. Total expenditure incurred on the project at 31 March 1995 was $1,806,272.

Upon closer review of the timing of the budget it is expected that $1,713,955 originally planned for expenditure in the current year will now not be incurred until the first quarter of the 1995/96 year.

This does not affect the overall position of the 1994/95 budget as both income and expenditure sources of $1,713,955 will be deferred until 1995/96.

At the date of this report all claims have been lodged and received from the Federal Government for the first and second round of funding provided for the Centre. This means total Federal grants of $450,000 have been received to support the Centre. In January 1995 the State Government announced it would also provide a $25,000 grant which has been received.

Library Service

The increased level of expenditure in Library Services is directly attributable to the payment of adjusted salaries arising from changes to bandings under the new award which was backdated to June 1992.


(iv) Community Service

Kenwyn Street Long Day Care Centre

Due to protracted negotiations with the Australian Taxation Office regarding its level of support for the Centre the commencement of construction has been delayed. It is now expected that construction will commence in the first quarter of the 1995/96 year and will be completed during 1995/96.

Consequently, income and grant receipt projections for the Centre will also not occur until the 1995/96 year.


(v) Housing and Community Amenities

Waste Services

Expenditure in the provision of waste services is anticipated to be brought in approximately $55,942 below budget as a result of the non-occurrence of budgeted increases in government tipping charges at Lucas Heights for 1994/95.

Income for the provision of waste services is also expected to increase above budget by approximately $163,000 as a result of an increased level of services. An amount of $98,228 which reflects net of cost figures and will be restricted under the Accounting Manual and will only be available to use for future provision of Waste Services.

Planning

As a direct result of the increased economic activity in the City there has been a significant rise in the number of development applications which has led to an expected increase in income of $150,000 for the year, which has been partially offset ($50,000) by an increase in temporary salary costs to handle the workload.

Legal expenses are also at best forecast to be $50,000 over budget as a result of testing of the new Residential Control Plan in the Land and Environment Court.

It should be noted that the budget does not include any allowance for income of S.94 contributions as these are restricted in their use. However, under the new Accounting rules, these contributions are reported as "income" of a capital nature. It is considered that the current budget approach provides a better means for Council and management to assess funding for each programme.


(vi) Transport and Communication

RTA Programmes

Due to a change in the approach adopted by the RTA in the maintenance of main roads whereby it now controls the work directly rather than contracting to Councils, construction expenditure has reduced $70,000 and an equivalent amount of income has not been received.


Roads - Maintenance and Repair

Work done in previous years to restore the laying of AGL pipes through the city has not had to be conducted this year. Consequently, expenditure budgeted of $125,000 has not been incurred nor the equivalent budgeted level of income received. In a net sense this means Council's net income will be reduced by approximately $20,000 as a result of this change.

Resheet Program

Over expenditure of $90,000 in the resheet programme arose due to the upgrading of the Kempt Field cycle track to support the criterium which was conducted in November 1994.

Funding for this project came entirely from S.94 Reserves.

Revenue Works

Expenditure in Revenue Works is expected to be $93,175 above budget due to increased works for specific private sporting clubs and improved drainage. In all cases this work is funded by the clubs or the Drainage Rate and consequently has no net effect on the budget.


(vii) Economic Affairs

Hurstville House

Income from Hurstville House is expected to be $92,775 higher than originally budgeted due to the collection of some arrears and an improvement in the level of letting in the building.


(viii) Works in Progress and/or Voted During Year

The net expected increase in expenditure due to extra items voted during the current year is $98,789.

Increases in the level of carryover costs for jobs or projects that were expected to be completed in the 1994 Transitional Period but which were not completed and therefore have been carried over to 1994/95 amount to $99,837. These carryover figures from the 1994 Transitional Period to 1994/95 are reflected and adjusted accordingly in the Working Funds Surplus as at 30th June 1994 and in the anticipated surplus at the end of 1994/95.





Conclusion

Overall Council remains in a strong financial position due to a continuing strong commitment by all levels of Council to rigorously monitor the budget as an on-going management tool.


Statutory Report

In accordance with Clause 9(2) of the Local Government Act, 1993 - (Regulations) I hereby certify as the Duly appointed Responsible Accounting Officer that as at 31 December 1994, the Council's financial position is satisfactory, having regard to the original estimate of income and expenditure and the ability to fund additional projects approved during the year.

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.10 BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation QUARTERLY FINANCIAL STATEMENT AS AT 31ST MARCH 1995
(APPENDIX 'D' TO DIVISIONAL MANAGER'S REPORT)
(Report by Divisional Manager - Business & Financial Services, Mr W Bradey,
Manager - Financial Services, Mr D Turnbull, and Manager - Management Accounting, Mrs C Long
RECOMMENDATION

THAT the financial statement and quarterly review as at 31 March 1995 in relation to the funds listed and outlined be received and adopted.

Yours faithfully,






W D Bradey
Divisional Manager
- Business & Financial Services

HURSTVILLE CITY COUNCIL REPORT ITEM NO: 02.11A BUSINESS & FINANCIAL SERVICES

02.11A TENDERS - PROVISION OF EXTERNAL AND INTERNAL AUDITING SERVICES

The receipt of tenders for the provision of external and internal auditing services closed at 5 pm on Tuesday, 9th May 1995.

The tenders received were as follows:-

External Audit

1. The Audit Office of New South Wales, GPO Box 12, Sydney 2001.

2. Donald F Bell & Co., PO Box H57 Australia Square, Sydney 2000.

3. Bradfield Martin & Co., PO Box 139, Rockdale 2216.

4. BDO Nelson Parkhill, GPO Box 2551, Sydney 2001.

5. Clayton, Lambert & Co., Ground Fl, 41 McLaren Street, North Sydney 2060.

6. Coopers & Lybrand, GPO Box 2650, Sydney 2001.

7. Court & Co., PO Box H195 Australia Square, Sydney 2000.

8. B H Edelstein & Co., PO Box 970, Parramatta 2124.

9. Felser Russell, 1 Castlereagh Street, Sydney 2000.

10. Greenwood Millington Mottau, PO Box A200, Sydney South 2000.

11. Hall Chadwick, PO Box 1575, North Sydney 2059.

12. Alan Morse & Co., PO Box 690, Bathurst 2795.

13. Price Waterhouse, PO Box 975, Parramatta 2124.

14. Truman & Co., PO Box 5102, West Chatswood 2057.

15. Warton Thompson & Co., PO Box 358, Carlingford 2118.

16. Bentleys, GPO Box 3356, Sydney 2001.

Internal Audit

1. Arthur Andersen, GPO Box 4329, Sydney 2001.

2. BDO Nelson Parkhill, GPO Box 2551, Sydney 2001.

3. Carek Consulting Services Pty Ltd, 3 Weston Street, Revesby 2212.

4. Coopers & Lybrand, GPO Box 2650, Sydney 2001.

5. Court & Co., PO Box H195 Australia Square, Sydney 2000.

6. Deloitte Touche Tohmatsu, PO Box N250, Grosvenor Place, Sydney 2000.

7. Felser Russell, 1 Castlereagh Street, Sydney 2000.

8. Greenwood Millington Mottau, PO Box A200, Sydney South 2000.

9. Internal Audit Bureau, PO Box Q295, Queen Victoria Building, Sydney 2000.

10. Pannell Kerr Forster, 20th Level, 1 York Street, Sydney 2000.

11. Price Waterhouse, PO Box 975, Parramatta 2124.

12. Truman & Co., PO Box 5102, West Chatswood 2057.

13. Wamstekers, PO Box 252, Pyrmont 2009.

14. Deloitte Touche Tohmatsu, PO Box N250, Grosvenor Place, Sydney 2000.

15. PHD Consulting Services P/L, PO Box 505, Carringbah 2229.


These tenders will be initially analyzed by the Divisional Manager - Business & Financial Services and the Manager - Financial Services and then referred to the Audit Selection Committee.

HURSTVILLE CITY COUNCIL RECOMMENDATION NO: 02.11A BUSINESS & FINANCIAL SERVICES

HEADING: Recommendation TENDERS - PROVISION OF EXTERNAL AND INTERNAL AUDITING SERVICES
RECOMMENDATION

THAT the information be received and noted.


Yours faithfully,





W D Bradey
Divisional Manager -
Business & Financial Services

HURSTVILLE CITY COUNCIL REPORT ITEM NO: . Appendix for Business and Financial Services

.99 Appendix C - Job Cost Report - Appendix

To view the Job Cost Report please double click with your mouse pointer on the icon which appears below. When you have done this a box will appear on the screen and you should select the option "Launch" from this box. This action will launch Notepad which will then allow you to view the Job Cost Report. When finished you should select "File" from the Notepad menu bar and then "Exit" from within the box which will appear below "File".

HURSTVILLE CITY COUNCIL REPORT ITEM NO: . Appendix for Business and Financial Services

.99 Appendix B - Financial Statement (Form 2) - Appendix

.

His Worship the Mayor and Councillors
Civic Centre
HURSTVILLE

Following is a Financial Statement of the Council's position to the effect of Ordinance 26 (Form 2):-

Debit	Balance - Cash Account as at 12th April 1995	847,901.90
Deduct	Receipts for period ended 5th May 1995
A	Combined Rates and Charges	(254,016.41)
B	Miscellaneous	(2,031,410.93) (1,437,525.44)
Deduct	Payments for period ended 5th May 1995
A	Authorized last meeting	257,398.98
B	Paid since last meeting subject to confirmation	1,427,140.71
C	Bank Charges	8,274.90 1,692,814.59
Debit	Balance - Cash Account as at 5th May 1995	255,289.15
Add	Accounts now presented for approval	253,016.79
Debit	Balance after payment of accounts presented for approval to pay	$ 508,305.94

Other unpaid accounts in the Office amount to	$18,072.62
Limit of overdraft arranged with Bank	$150,000.00
Limit of overdraft as authorized by Auditors' certificate dated 12th August, 1994	$13,442,000.00
Fixed Deposits:- Trust Fund General Fund Trust A/c Sec 94 Funds Reserve Accounts (below) Main Roads Trust Fund General Reserve Fund	2,869,892.17 10,216,612.81 3,328,133.61 9,161,390.23 612,505.00 1,989,873.72 $28,178,407.54

Balance at Credit in Reserve Accounts funds as at 5th May 1995 as follows:-

Employee Entitlements	$ 2,342,070.00
Capital Works Reserve	$ 5,147,593.98
Development Reserve	$ 1,671,726.25 $ 9,161,390.23

This is Appendix "B" mentioned in Item No. 2 (Financial Statement, Form 2) of the Divisional Manager - Business & Financial Services' Report to the Meeting of the Finance Committee of the Council of the City of Hurstville held on 17th May 1995, referred to in the report of such Committee.

HURSTVILLE CITY COUNCIL REPORT ITEM NO: . Appendix for Business and Financial Services

.99 Appendix A - Warrant No. 7/95 - Appendix

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