AGENDA


Environment and Planning Committee

 

Monday, 09 August 2021

7.00pm

 

Skype Online Meeting

 

 

 

 

 

 

 

 

 

 


Georges River Council – Environment and Planning -  Monday, 9 August 2021                                                             Page 2

 

         

 

 

 

OATH OF OFFICE OR AFFIRMATION OF OFFICE

All Georges River Councillors are reminded of their Oath of Office or Affirmation of Office made at the time of their swearing into the role of Councillor.

All Councillors are to undertake the duties of the office of Councillor in the best interests of the people of the Georges River Council area and are to act faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgement.

 

 

 

DISCLOSURES OF INTEREST

All Georges River Councillors are reminded of their obligation to declare any conflict of interest (perceived or otherwise) in a matter being considered by Council or at any meeting of Council.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Environment and Planning

ORDER OF BUSINESS

 

1.      OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      APOLOGIES / LEAVE OF ABSENCE

4.      NOTICE OF WEBCASTING

5.      DISCLOSURES OF INTEREST

6.      PUBLIC FORUM

7.      CONFIRMATION OF MINUTES OF PREVIOUS MEETING

ENV037-21       Confirmation of the minutes of the Environment and Planning Committee meeting held on 12 July 2021

(Report by Executive Services Officer)....................................................................... 4

8.      COMMITTEE REPORTS

ENV038-21       Public Exhibition of Draft Grey Headed Flying Fox Camp Management Plan 2021

(Report by Manager Environment Health & Regulatory Services)..................... 14

ENV039-21       Adoption of Georges River Smoke-Free Policy for Outdoor Areas 2021

(Report by Manager Environment Health & Regulatory Services)..................... 77

ENV040-21       Summary of Development Applications Lodged and Determined for April - June 2021

(Report by Manager Development and Building).................................................. 86

 

 


Georges River Council – Environment and Planning -  Monday, 9 August 2021                                                             Page 4

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   ENV037-21   Confirmation of the minutes of the Environment and Planning Committee meeting held on 12 July 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Previous Minutes

 

 

RECOMMENDATION:

That the Minutes of the Environment and Planning Committee Meeting held on 12 July 2021 be confirmed.

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes - Environment and Planning Committee 12 July 2021


Georges River Council - Environment and Planning - Monday, 9 August 2021

ENV037-21             Confirmation of the minutes of the previous meeting held on 12 July 2021

[Attachment 1]        Unconfirmed Minutes - Environment and Planning Committee 12 July 2021

 

 

Page 6

 










Georges River Council – Environment and Planning -  Monday, 9 August 2021                                                             Page 1

COMMITTEE REPORTS

Item:                   ENV038-21   Public Exhibition of Draft Grey Headed Flying Fox Camp Management Plan 2021 

Author:              Manager Environment Health & Regulatory Services

Directorate:      Environment and Planning

Matter Type:     Committee Reports

 

 

 

Recommendation:

That Council endorse the draft Oatley Grey-headed Flying-fox Camp Management Plan 2021 (as shown in Attachment 1) to be placed on public exhibition for a 28 day period.

 

Executive Summary

1.      The draft Oatley Grey-headed Flying-fox (GHFF) Camp Management Plan 2021 (the Plan), has been developed in order to best manage the population of GHFF that resides within Myles Dunphy Reserve, Oatley.

2.      Council commenced the process of developing the Plan for the Oatley GHFF camp after receiving grant funding from the NSW Department of Planning, Industry and Environment under Stream 1 of the Flying-fox Grants Program in June 2020.

3.      This report seeks approval for the draft Plan to be publicly exhibited on Council’s YourSay platform, consistent with the terms of the grant funding agreement.

BACKGROUND

4.      Myles Dunphy Reserve has contained a camp of flying-foxes since at least 2007, when first official records of the camp were made by the former Hurstville City Council.

5.      In 2013, the camp was formally registered on the National Flying-fox Monitoring Program and monitoring viewer website as the ‘Oatley camp’.

6.      The camp predominantly comprises one species of flying-fox, being the Grey-headed Flying-fox, a threatened species categorised as Vulnerable by the NSW Government under the Biodiversity Conservation Act 2016.

7.      The NSW Department of Planning, Industry and Environment (DPIE) released a Flying-fox Camp Management Policy in 2015, following several years of extreme heat events which decimated flying-fox populations on Australia’s East Coast. The Flying-fox Camp Management Policy 2015 empowers land managers, primarily local councils, to work with their communities to manage flying-fox camps effectively.

8.      Council received $9,830 in grant funding from the Department of Planning, Industry and Environment under Stream 1 of the Flying-fox Grants Program in June 2020 to develop and exhibit the Plan.

 

 

 

REPORT

9.      Environmental consultancy Eco Logical Pty Ltd was engaged by Council to develop a draft Camp Management Plan (the Plan) for the Oatley Grey-headed Flying-fox (GHFF), to guide best-practice management of the GHFF within Myles Dunphy Reserve, Oatley

10.    Community feedback was sought ahead of the preparation of the Plan, in order to allow this feedback to be integrated and addressed throughout the development of the Plan. The consultation was via Council’s online survey platform YourSay between 4 and 18 December 2020. A total of 37 responses were received in response to the survey, with the responses summarised as follows:

·        31 responses supported the prioritisation of GHFF conservation in camp management;

·        5 responses supported the prioritisation of managing GHFF impact on the community in camp management; and

·        1 response was unconcerned with GHFF camp management, instead suggesting Council focus efforts on the Sydney Water sewage overflow in nearby Dairy Creek, Oatley.

11.    The key points raised by the community are summarised as follows:

·        The need to protect the species and its habitat within Myles Dunphy Reserve as an important feature of the suburb of Oatley

·        The need to balance species and habitat protection with reducing impact on neighbouring residential properties (noise and droppings).

This is further outlined within the Attached draft Plan.

12.    Community feedback and suggestions were considered and incorporated into the draft Plan.

13.    The draft plan is based on a Camp Management Plan template prepared by the NSW Environment Protection Authority. An overview of the draft Management Plan is outlined as follows:

Purpose and Objective

·        Guide stakeholder involvement, actions, roles and responsibilities in relation to the Camp

·        Guide protection measures for the GHFF and their habitat

·        Identify actions that manage public health risks and minimise impacts on the community.

Camp Context and Characteristic

This section of the Plan outlines the history of the camp, its location within the Myles Dunphy Reserve and vegetation types and habitat description. 

 

Figure 1: Location of GHFF Camp within Myles Dunphy Reserve

Legislation

The species and the camp are protected by the following State and Federal legislation:

·        Flying-fox Camp Management Policy 2015

·        Biodiversity Conservation Act 2016

·        Prevention of Cruelty to Animals Act 1979

·        Environmental Planning and Assessment Act 1979

·        Environment Protection and Biodiversity Conservation Act 1999.

Flying-fox ecology, behaviour and issues/risks

The draft Plan makes note of the various threats affecting survival of the GHFF in the Oatley camp, most notably:

·        Weed infestation of aquatic weeds in the Coastal Freshwater Wetland which is used as a drinking and cooling source for the GHFF, and/or,

·        Heat stress events.

The draft Plan additionally makes note of low risks posed by Flying-foxes to human health, including the Australian Bat Lyssavirus (ABLV), and the Hendra Virus and outlines methods to reduce risk, through signage and community education.

Camp Management Options

The draft plan has three levels of actions for consideration in management of flying-fox camps.

Due to the Oatley camp’s minimal conflict with the community and most threats to GHFF survival pertaining to the natural environment, the Plan recommends Council undertake Level 1 Actions - aim to retain the camp in its current location with minimal disturbance to surrounding residents.

14.    The Plan further recommends that Council explore the potential to allocate future funding for mitigating the impact of a sudden population increase in the Oatley camp. Works include pruning of Council vegetation overhanging private property and reactive cleaning of Council assets damaged by GHFF droppings.

15.    The majority of these recommendations are already being implemented by Council, as follows:

·        Education – Through social media, community e-newsletters, media releases and updated signage.

·        Vegetation Management – Council’s Bushcare team conduct weekly visits to Myles Dunphy Reserve, as well as employing bush regeneration contractors to perform weed control within the Reserve.

·        Population Monitoring – A dedicated community volunteer performs monthly observational monitoring of the Oatley camp. Council’s Senior Environment Officer assists where possible.

16.    It is anticipated that the Plan will be reviewed by Council every five years, or following a significant change to the Oatley camp, such as a consistent population increase causing the camp to become classified as nationally important, or a bushfire event.

CONCLUSION

17.    The recommendations of the draft Oatley Flying-fox Camp Management Plan 2021 align with existing operational and strategic responsibilities and are cognisant of community feedback to date.

18.    It is therefore recommended that the draft Oatley Flying-fox Camp Management Plan 2021 be placed on public exhibition for a 28 day period using Council’s Your Say platform.

19.    A further report will be provided to Council post public exhibition of the draft Plan.

FINANCIAL IMPLICATIONS

20.    A number of the draft recommendations are currently being actioned through programs being undertaken by Council and dedicated volunteers in the community. 

21.    If the draft Plan is adopted, all recommendations that require funding would be subject to Council’s budget bid process. 

22.    There are no financial implications as a result of this current report.

RISK IMPLICATIONS

23.    The draft Plan identifies the potential risks to human health, property and the natural environment. Risks are detailed in Appendices 2, 4 and 5 of Attachment 1.

24.    The draft Plan outlines recommendations and actions to mitigate the risks with applicable management processes applied.

COMMUNITY CONSULTATION

25.    Consistent with the terms of the DPIE grant funding agreement, the draft Management Plan will be publicly exhibited on Council’s community consultation platform YourSay for a period of 28 days.

 

26.    The draft Plan on YourSay will be promoted to the community through the following platforms:

-        Social media

-        Newsletters

-        Community magazine

-        Council website

-        YourSay.

File Reference

SF21/24, D21/172792

 

 

 

ATTACHMENTS

Attachment 1

Draft Oatley Flying-fox Camp Management Plan 2021

 


Georges River Council - Environment and Planning - Monday, 9 August 2021

ENV038-21             Public Exhibition of Draft Grey Headed Flying Fox Camp Management Plan 2021

[Attachment 1]        Draft Oatley Flying-fox Camp Management Plan 2021

 

 

Page 1

 



























































Georges River Council – Environment and Planning -  Monday, 9 August 2021                                                             Page 1

Item:                   ENV039-21   Adoption of Georges River Smoke-Free Policy for Outdoor Areas 2021 

Author:              Manager Environment Health & Regulatory Services

Directorate:      Environment and Planning

Matter Type:     Committee Reports

 

 

 

Recommendation:

That Council adopt the Georges River Smoke-Free Policy for Outdoor Areas 2021 (as shown at Attachment 1).

 

Executive Summary

1.      At its meeting on 24 May 2021, Council considered a report (ENV019-21) on Outdoor Smoke-Free Zones and resolved:

(a)     That Council endorse the Draft Georges River Smoke-Free Policy for Outdoor Areas 2021, to be placed on public exhibition for a minimum of 28 days.

(b)     That a further report be provided to Council on the outcomes of the public exhibition.

2.      The draft Georges River Smoke-Free Policy for Outdoor Areas 2021 (Draft Policy) was publicly exhibited for a 42-day period between the 7 June and 19 July 2021. During this period three submissions were received via the Your Say platform which supported a ban on smoking in public places.

3.      It is recommended that Council adopt the Draft Policy as exhibited (refer Attachment 1).

Background

4.      The Smoke-free Environment Act 2000 (NSW) (the Act) banned smoking and the use of e-cigarettes in certain outdoor areas to protect people from second-hand smoke. These outdoor public areas include:

a.      Within 10 metres of children’s play equipment in outdoor public places

b.      Public swimming pools

c.      Spectator areas at sports ground or other recreational areas used for organised sporting events

d.      Public transport stops and platforms, including ferry wharves and taxi ranks

e.      Within four metres of a pedestrian access point to a public building

f.       Commercial outdoor dining areas.

5.      The regulatory authority for the Act is NSW Health.

6.      Section 632, 670 and 679 of the NSW Local Government Act 1993 gives councils the powers to declare a nominated area to be smoke-free. The regulatory authority for these areas is Council.

7.      Based on the Act the draft Smoke-Free Policy for Outdoor Areas addresses four key points including:

a.      Outlining key principles and scope for establishing the Smoke-Free Policy.

These include protecting the health and wellbeing of the community and improving the natural environment and local amenity by restricting outdoor smoking at Council owned or occupied land or buildings.

b.      Establishing outdoor areas owned or occupied by Council as Designated Smoke Free Areas as required by the Smoke-Free Environment Act 2000 Act (NSW) and the Local Government Act 1993 (NSW).

The Designated Smoke Free Areas under the draft Policy are those outdoor areas specified in the Smoke-Free Environment Act 2000 Act (NSW) and the large public domain areas previously declared by Council, being Hurstville Memorial Square, Hurstville Plaza and Kogarah Town Square.

c.      Providing criteria to be used by Council in determining other locations suitable to be Designated Smoke-Free Areas under the Policy.

The draft Policy proposes criteria for declaring additional Designated Smoke Free Areas at large public domain locations:

i.   of significant community congregation

ii.  where visitors will have an extended stay due to the presence of seating/tables

iii. where significant community complaint has been received regarding outdoor smoking

iv. that can be easily defined from adjoining premises/land uses

d.      Clarifying the appropriate enforcement agencies for Designated Smoke-Free Areas listed in the Policy.

NSW Health is the enforcement agency for the Designated Smoke Free Areas under the Smoke Free Environment Act 2000 (NSW). Council is the enforcement agency for the Designated Smoke Free Areas under the Local Government Act 1993 (NSW).

8.      Several councils across NSW have adopted a similar policy, including:

·        Brewarrina Shire Council

·        Broken Hill City Council

·        City of Parramatta

·        Liverpool Plains Shire Council

·        Mosman Council

·        Northern Beaches Council

·        Port Macquarie-Hastings Council

·        Tamworth Regional council

·        Waverly Council

·        Willoughby City Council

·        Wingecarribee Shire Council

·        Wollongong Council

9.      Other councils emphasised the Act or Smoke-Free areas on their website publication, including:

·        Bayside Council

·        Campbelltown City Council

·        City of Canada Bay

·        City of Ryde

·        City of Sydney

·        Cumberland City Council

·        The Hills Council

10.    On 31 July 2020, Council wrote to the South East Sydney Local Health District requesting advice on its future program within the Georges River Local Government Area for education and enforcement of the prohibited smoking areas under the Smoke Free Environment Act 2020. Communication between Council and NSW Health resulted in an agreement being adopted to report frequent non-compliant areas to NSW Health for investigation and action.

Report

11.      The Draft Georges River Smoke-Free Policy for Outdoor Areas 2021 was placed on public exhibition for a 42-day period between 7 June and 19 July 2021.

12.      The Draft Policy, whilst on the Your Say platform attracted 92 visits and was downloaded 17 times. Three submissions in support of the Draft Policy were received via the Your Say platform which supported a ban on smoking in public places.

13.      Therefore, based on the support received during the public exhibition, it is recommended that Council adopt the Georges River Smoke-Free Policy for Outdoor Areas 2021 as exhibited and contained in Attachment 1 to this report.

Financial Implications

14.    No budget impact for this policy.

Risk Implications

15.    Operational risk/s identified, and management process applied.

Community Engagement

16.    Community engagement on the draft Policy was conducted for a 42-day period between 7 June 2021 and 19 July 2021.

 

File Reference

SF21/24, D21/173288

 

 

 

ATTACHMENTS

Attachment 1

Smoke Free Policy for Outdoor Areas- 23 April 2021 - Committee Report 9 July 2021

 


Georges River Council - Environment and Planning - Monday, 9 August 2021

ENV039-21             Adoption of Georges River Smoke-Free Policy for Outdoor Areas 2021

[Attachment 1]        Smoke Free Policy for Outdoor Areas- 23 April 2021 - Committee Report 9 July 2021

 

 

Page 1

 







Georges River Council – Environment and Planning -  Monday, 9 August 2021                                                             Page 1

Item:                   ENV040-21   Summary of Development Applications Lodged and Determined for April - June 2021 

Author:              Manager Development and Building

Directorate:      Environment and Planning

Matter Type:     Committee Reports

 

 

 

Recommendation:

That Council receive and note the Summary of Development Applications lodged and determined within the fourth quarter of the 2020/2021 financial year being April 2021 – June 2021.

 

Executive Summary

1.      This report provides a snap-shot of Council’s development applications lodged and determined within the fourth quarter of the 2020/2021 financial year being April 2021 – June 2021.

 

2.      In order to consider trends and Council performance associated with development assessment; information provided within the report includes:

·        Applications Received for Processing and Determination;

·        Applications Considered by the Local Planning Panel;

·        Applications Considered by the Sydney South Planning Panel;

·        Total Application Processing Times;

·        Application Type Breakdown;

·        Estimated Value of Development Applications Determined;

·        Timeframes Associated with Undetermined Applications;

·        Information pertaining to the Development Advisory Service.

Background

3.      The information contained below provides a snap-shot of Council’s development applications lodged and determined for the fourth quarter of the 2020/2021 financial year being April 2021 – June 2021.

 

Applications Received for Processing and Determination – Q4 2021/2021 Financial Year

 

4.      The total applications formally lodged (‘L’) and determined (‘D’) by Council during Q4 was 154 (including LPP determinations) a breakdown by application type is provided as follows: 


 

DA (‘L’)

DA (‘D’)

MOD (‘L’)

MOD (‘D’)

REV (‘L’)

REV (‘D’)

TOTAL (‘L’)

TOTAL (‘D’)

2021

 

 

 

 

 

 

 

 

April

42

19

14

16

1

1

57

36

May

45

41

156

18

3

1

63

60

June

27

44

17

12

1

2

45

58

          Table 1

5.      At the end of Q4 the total applications currently undertaking preliminary review through the planning portal is 94.

 

6.      For ease of reference and comparative purposes a graph of all applications (DA’s, Modifications and Reviews)  for July 2017 – June 2021 is outlined in Figure 1 below:

 

                       Figure 1

 

Development Applications

 

                       Figure 2

 

 

 

Modification Applications

 

            Figure 3

 

Reviews

 

                   Figure 4

 

 

Applications Considered - Local Planning Panel – Q1 2018/2020 Financial Year

 

7.      The total applications considered by the Georges River Local Planning Panel (since commencement in March 2018) is 243.  A break down per month is provided as follows: 

 

          Figure 5

 

8.      The total number of applications considered by the LPP during Q4 is 24.  These applications were considered at either a public meeting and electronically (following a previous consideration).

 

9.      A list of the applications considered by the Local Planning Panel in Q4 are detailed as follows:

 

 

DA No.

Address

Proposal

Officer Recommend-ation

LPP

Decision

Date

1. 

DA2020/0344

11 Leeder Avenue Penshurst

Alterations and additions to existing group home

Approval

Approval

18/3/21

2. 

DA2020/0383

14 Garden Street Kogarah

Partial demolition of heritage item and construction of additions to existing dwelling and construction of pavilion addition to rear

Approval

Approval

18/3/21

3. 

DA2020/0144

192-196 Princes Highway Kogarah Bay

Demolition works and construction of residential flat building

Refusal

Deferred – Applicant to submit amended plans

18/3/21

4. 

DA2020/0241

9 Marine Drive Oatley

Demolition works, retention of swimming pool, construction of dwelling house and detached outbuilding

Approval

Approval

22/4/21

5. 

DA2020/0366

2-8 James Street Blakehurst

Demolition works, construction of residential flat building

Approval

Approval

22/4/21

6. 

DA2020/0470

29-31 Dora Street Hurstville

External alterations to level 2 of Waratah Private Hospital

Approval

Approval

22/4/21

7. 

DA2020/0217

65-69 Lawrence Street Peakhurst

Demolition, construction of residential flat building

Approval

Approval

6/5/21

8. 

MOD2020/0221

(DA198/2007)

23 Railway Parade Penshurst

Revised landscaping and tree protection amendments

Approval

Approval

6/5/21

9. 

MOD2020/0209

(06/DA-372)

977 Forest Road Lugarno

Partitioning in lower ground floor area

Approval

Approval

20/5/21

10. 

DA2020/0418

55A Vista Street Sans Souci

Demolition, alterations and additions to dwelling house

Refusal

Refusal

20/5/21

11. 

DA2020/0390

Lot 11 – 24 Neville Street

Construction of dwelling house and inground swimming pool

Approval

Approval

20/5/21

12. 

DA2020/0391

Lot 12 – 24 Neville Street Oatley

Construction of dual occupancy

Approval

Approval

20/5/21

13. 

DA2020/0392

Lot 13 – 24 Neville Street Oatley

Construction of dual occupancy

Approval

Approval

20/5/21

14. 

DA2020/0393

Lot 14 – 24 Neville Street Oatley

Construction of dual occupancy

Approval

Approval

20/5/21

15. 

DA2019/0114

443-445 King Georges Road Beverly Hills

Construction of an elevated 4 storey hotel building catering for 62 rooms for tourist and visitor accommodation

Approval

Approval

20/5/21

16. 

DA2020/0358

7 Rickard Road South Hurstville

Change of use from dwelling house to place of public worship

Refusal

Deferral – Applicant to provide supplementary report to outline onsite operations

3/6/21

17. 

DA2020/0362

47 Kyle Parade Kyle Bay

Alterations and additions to dwelling house and conversion of garage to secondary dwelling

Refusal

Refusal

3/6/21

18. 

DA2021/0003

51 Laycock Road Penshurst

Internal demolition works to heritage item

Approval

Approval

3/6/21

19. 

DA2019/0337

2-24 Princes Highway Kogarah

Demolition of existing structures and construction of 6 storey mixed use development

Approval

Approval

3/6/21

20. 

DA2020/0236

206-214 Railway Parade Kogarah

Demolition works, construction of 12 storey mixed use development

Approval

Approval

17/6/21

21. 

DA2020/0375

89-93 Railway Parade Mortdale

Demolition of existing and construction of 7 storey shop top housing development

Approval

Approval

17/6/21

22. 

REV2020/0030

31 Westbrook Street Beverly Hills

Demolition works and construction of multi dwelling development

Refusal

Refusal

17/6/21

23. 

DA2020/0358

7 Rickard Road South Hurstville

Change of use from dwelling house to place of public worship

 

Refusal

Approval

30/6/21

24. 

DA2020/0261

15 Dalcassia Street Hurstville

Demolition of existing structures and construction of 12 room boarding house

Refusal

Refusal

30/6/21

Table 2

 

Total Application Processing Times

 

10.    Median processing times for all applications (DAs, Mods and Reviews) in Q4 FY20/21 is 98 days.

 

11.    Median processing times for all applications (DAs, Mods and Reviews) in the FY20/21 is 88 days.

 

12.    The median processing times for all applications (DAs, Mods and Reviews) have dropped from 135 days in FY19/20 to 88 days in FY20/21. This is a 47 day (34%) reduction in the median determination time. The reduction in processing times due to the allocation of additional resources has resulted in grant funding being received by Council from the NSW Department of Planning, Industry and Environment through the Public Spaces Legacy Program exceeding $4m.

 

13.    The median processing time of all currently undetermined applications is currently sitting at 76 days.

Planning Portal Delays

14.    Whilst Council’s median processing times continue to fall, Council has encountered some delays in application lodgements as a result of the implementation of the mandatory NSW Planning Portal. Given the volume of applications lodged in Q3 & Q4 of this financial year, initial application quality / information checks had unfortunately extended from a 48 hour target to 2-3 weeks.

15.    It is acknowledged that the NSW Planning Portal provides a benefit to the community as a single lodgement and determination point. However, despite NSW Planning Portal being in place for 12 months the portal is yet to be integrated with Council computer systems.

16.    Administratively, this results in a more resource intensive process than the former system of over the counter lodgements. The time delays are caused through the need for increased manual processing, data input and secondary processes for fee collection.

17.    Council is currently working through a technological integration project and resource allocation review to address the customer service issues caused by the implementation of the NSW Planning Portal.

18.    The technological integration project, will see Council’s IT systems link to the NSW Planning Portal automatically downloading and uploading data. This automation will result in large volumes of administration work being eliminated.  This automation is anticipated to go live at the end of Q1 in the 2021/2022 financial year. 

19.    In addition, staff resourcing has currently been redirected. This has resulted in a reduction of processing times for initial application quality / information checks to 9 business days, with a target of achieving the 48 hours by the end of August 2021. A permanent staff resource allocation is currently being reviewed.

 

 

Application Types

Estimated Value of Development Applications Determined

 

20.    The total estimated value of applications determined in the Q4 quarter was $280,930,044. 

 

21.    The total estimated value of applications determined in the FY20/21 was $713,574,797. 

 

22.    For comparative purposes, a graph of data for 2017/2018, 2018/2020 and 2021/2021 financial years is detailed below:

 

                      Figure 6

23.    The respective breakdown of estimated cost of works against the total number of applications determined is as follows:

Total Applications

Q1

Q2

Q3

Q4

$0 - $100,000

53

48

36

47

$100,001 - $250,000

25

15

7

10

$250,001 - $500,000

12

12

9

12

$500,001 - $1,000,000

20

32

16

20

$1,000,001 - $5,000,000

12

10

5

8

$5,000,001 - $10,000,000

1

1

1

5

>$10,000,000

5

3

4

6

Table 3

24.    For the current 2021/2021 financial year the respective breakdown of estimated cost of works against the total number of applications determined is as follows:

 

                                Figure 7

 

Timeframes Associated With Undetermined Applications

25.    By the end of the fourth quarter of the 2019/2020 total undetermined applications had dropped further to 284.

26.    By the end of the fourth quarter of the 2021/2021 total undetermined applications had risen to a total of 358; being 286 lodged with a further 72 applications currently undertaking preliminary review in the Planning Portal prior to lodgement.

27.    A breakdown of the total number of the current undetermined applications (at the end of Q4 in 20/21 financial year) is provided as follows:

Total Applications

Development Applications

226

Modifications

52

Reviews

8

Applications Pending Lodgement in Portal

72

TOTAL

358

             Table 4

Advisory Service

28.    The Development Advisory Service (DAS) commenced in July 2020.

 

29.    It has been introduced to help streamline the development assessment process and make it easier for community members and building professionals to access planning and development advice.

 

30.    Improvements include:

·        The Duty Planner Service; 

·        New evening Development Information Sessions for community members and building professionals;

·        New DA Lodgement Service supported by a new self-service online booking tool;

·        Expanded Pre-lodgement Advisory Service; and

·        New Complying Development Consultation Service. 

31.    For comparative purposes of pre-lodgements held, the graph for 2018/2020 and 2021/2021 financial years to date is provided as follows:

 

                             Figure 8

 

32.     Overall demand for formal pre-lodgement applications continues to expand.

 

END OF YEAR - SUMMARY OF ACTIONS AND OUTCOMES

 

33.    The Development Assessment Team continues to implement actions that assist in improving processing times and customer service. Such actions include referral templates, standardised conditions of consent, focus on provision of development planning advice.

 

34.    A significant amount of work has been completed during 2020/2021 including:

·        Total applications determined during the 20/21FY: 633 (DA: 422, Mod: 199, Reviews: 12)

·        The total value of development approved by Council in FY18/19 was $473m and  FY19/20 $498m. This has increased in FY20/21 to $713m. 

·        The total number of 68 applications were considered and determined by the Local Planning Panel

·        The total number of DA appeals resolved through the Land and Environment Court was in FY20/21 was 27. 

·        In August 2020, Council commenced an Accelerated Assessment Program in line with a NSW Department of Planning, Infrastructure & Environment initiative. The Accelerated Assessment Program targets smaller scale application types. The aim of the program is to fact track the determination times of these applications. To date 124 applications have been determined. The targeted application types respond to our local community as:

o   Currently 67% of the DAs currently under assessment by Council relate to New Dwellings, Residential Alterations and Additions and Secondary Dwellings.

o   The smaller scale application types translate to approximately $72 million worth of development works if approved.

o   There is ongoing benefit to Council in targeting these types of applications to reduce the overall number of applications on-hand at any one time and improve Council’s overall processing times.

o   The Program aligns with the Australian Federal Government Home Builder Program which provides eligible owner-occupiers (including first home buyers) with a grant of $25,000 to build a new home or substantially renovate an existing home.

o   The Program aligns with Council resolutions associated with the COVID Economic and Social Recovery Program and the DA Fee Waiver for Alterations and Additions to Dwelling Houses.

 

·        Median processing times for all applications (DAs, Mods & Reviews) have dropped from 135 days in FY19/20 to 88 days in FY20/21. This is a 47 day (34%) reduction in the median determination time. This success has resulted in grant funding being received by Council through the Public Spaces Legacy Program exceeding $4m. This success has further been achieved notwithstanding:

 

o   Council is currently experiencing a substantial increase in the number of applications lodged in 2021.

o   The increase in applications is attributed to a number of factors, such as the DA fee waiver applied by Council for alterations and additions to dwellings, a series of economic programs implemented including Federal Government grants for building works, property owners undertaking renovations due to change in work environments during COVID-19 and ongoing low interest rates and easy access to loan funding for development work.

 

o   The time period to undertake a review of an application in the Planning Portal is significantly greater and more resource intensive than the former system of over the counter lodgements. Council is currently looking at technology and resourcing options to help address these issues.

 

·        Significant process improvements have been introduced over the last 12 months including:

 

o   Implementation of Accelerated Assessment program.

o   Implementation of Economic Recovery Program Initiatives.

o   Implementation of NSW Planning Portal Online Application Lodgements: Council now accepts development applications (including Modifications and Review Applications) for building works and all Certification applications within the Georges River Local Government Area online. Notwithstanding, Council is aware that not all applicants have internet access at home, and therefore Council has provided access via kiosks located within the Hurstville Civic Centre customer service area with Council’s Development Advisory Service able to provide assistance as required.  

o   Staffing levels have evened out with our ability to attract quality officers improving and staff turn-over significantly reducing. This has the benefit of consistency for our customers and reduction of “application change-over” which can be difficult for customers and increase time delays.

Financial Implications

35.    Financial implications are being managed through existing budget.

36.    It should be noted that comparatively, Development Application associated income has increased in the current financial year, being $1,433,925 for FY19/20 and $1,584,073 for FY20/21.

 

Risk Implications

37.  No risks identified.

File Reference

17/1645