AGENDA


Assets and Infrastructure Committee

 

Tuesday, 15 June 2021

7.00pm

 

BLENDED MEETING

 

Waratah Meeting Room (Ground Floor, Georges River Civic Centre Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 15 June 2021                              Page 2

 

 

 

 

 

 

 

 

 

 

OATH OF OFFICE OR AFFIRMATION OF OFFICE

All Georges River Councillors are reminded of their Oath of Office or Affirmation of Office made at the time of their swearing into the role of Councillor.

All Councillors are to undertake the duties of the office of Councillor in the best interests of the people of the Georges River Council area and are to act faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgement.

 

 

DISCLOSURES OF INTEREST

All Georges River Councillors are reminded of their obligation to declare any conflict of interest (perceived or otherwise) in a matter being considered by Council or at any meeting of Council.

 

 

 

 

 

 


 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      APOLOGIES / LEAVE OF ABSENCE

4.      NOTICE OF WEBCASTING

5.      DISCLOSURES OF INTEREST

6.      PUBLIC FORUM

7.      CONFIRMATION OF MINUTES OF PREVIOUS MEETING

ASS018-21        Confirmation of the minutes of the Assets and Infrastructure Committee meeting held on 10 May 2021

(Report by Executive Services Officer)....................................................................... 4

8.      COMMITTEE REPORTS

ASS019-21        Georges River Local Traffic Advisory Committee 1 June 2021

(Report by Coordinator Traffic & Transport).............................................................. 9

ASS020-21        T21/002 Peakhurst Park Field 1 - Design and Construction of Irrigation, Drainage and Resurfacing.

(Report by Manager, Project Delivery)..................................................................... 19

ASS021-21        T21/011 Donnelly Park - Jetty Design and Construction

(Report by Manager, Project Delivery)..................................................................... 23

ASS022-21        Status Update - Installation of Defibrillators at Council Community Facilities

(Report by Manager Infrastructure)........................................................................... 27

 

 


Georges River Council -            Assets and Infrastructure Committee Meeting - Tuesday, 15 June 2021

ASS018-21             Confirmation of the minutes of the previous meeting held on 10 May 2021

[Appendix 1]           UNCONFIRMED Minutes - Assets and Infrastructure Committee - 10 May 2021

 

 

Page 5

 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   ASS018-21   Confirmation of the minutes of the Assets and Infrastructure Committee meeting held on 10 May 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Previous Minutes

 

 

RECOMMENDATION:

That the Minutes of the Assets and Infrastructure Committee Meeting held on 10 May 2021 be confirmed.

 

 

ATTACHMENTS

Attachment 1

UNCONFIRMED Minutes - Assets and Infrastructure Committee - 10 May 2021

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Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 15 June 2021                              Page 1

COMMITTEE REPORTS

Item:                   ASS019-21   Georges River Local Traffic Advisory Committee 1 June 2021 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 June 2021 be adopted by Council.

 

Executive Summary

1.      The Recommendations contained within the Minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 June 2021 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

Background

2.      The Traffic Advisory Committee Meeting of 1 June 2021 was held at Georges River Civic Centre commencing at 10.00am.

3.      Budget allocation

a.      TfNSW Traffic Facilities Grant    $400,000

Balance to date

b.      TfNSW Traffic Facilities Grant    $40,000

4.      Estimated cost of works recommended by the Georges River Local Traffic Advisory Committee Meeting of 1 June 2021 is $77,600 to be allocated from the TfNSW Traffic Facilities Grant.

File Reference

D21/120111

 

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes - Georges River Local Traffic Advisory Committee 1 June 2021

 


Georges River Council -            Assets and Infrastructure Committee Meeting - Tuesday, 15 June 2021

ASS019-21             Georges River Local Traffic Advisory Committee 1 June 2021

[Appendix 1]           Unconfirmed Minutes - Georges River Local Traffic Advisory Committee 1 June 2021

 

 

Page 10

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 15 June 2021                              Page 1

Item:                   ASS020-21   T21/002 Peakhurst Park Field 1 - Design and Construction of Irrigation, Drainage and Resurfacing. 

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

Recommendation:

(a)     That under Section 178(1)(a) of the Local Government (General Regulation) 2005, Council accept the tender that is recommended for T21/002 Peakhurst Park Field 1 Design and Construction, Irrigation, Resurfacing and Drainage as outlined in the confidential attachment to this tender report.

(b)     That the General Manager be authorised to sign the contracts with the preferred tenderer on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T21/002 Peakhurst Park Field 1 Design and Construction Resurfacing, Irrigation and Drainage and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

Background

3.      In February 2021, Council was successful in obtaining grant funding of $500,000 from the Commonwealth Department of Infrastructure, Transport, Regional Development and Communications under the Community Development Grants Program to reconstruct Peakhurst Park Field 1.

4.      Peakhurst Park Field 1, located on Trafalgar Street, Peakhurst suffers from ongoing differential settlement and compaction associated with heavy usage patterns from a range of sports, leaving it in poor condition after each season.

5.      Council subsequently called for Tenders to engage a suitably qualified contractor to renew the valuable recreational asset by alleviating existing and ensure the development of a quality sporting field through the construction of irrigation, drainage and a natural turf surface.

6.      The total area for field construction is approximately 6,448 m2 with works anticipated to include stripping of the existing surface, significant regrading, installation of irrigation and drainage, and the introduction of improved growing medium to assist new turf.

 

7.      It is proposed that on ground works will commence in August 2021 to limit impact to sporting users and enable appropriate grass establishment prior to field opening by March 2022, weather permitting.

8.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager, Project Delivery prior to issuing. 

9.      The Tender Evaluation Committee reviewed and accepted the Tender Evaluation Plan and methodology and signed probity documentation.

10.    Tender documentation included:

a)      RFT T21/002 – Peakhurst Park Field 1 Design and Construction Resurfacing, Irrigation and Drainage; General Conditions of Design and Construct Contract Incorporating AS 4902 - 2000 (as amended)

b)      Returnable Schedules

c)      Scope of Works, Technical Specifications and Construction Drawings

11.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a)    Best value for money

i.    Price and trades break-up in accordance with the provided Bill of Quantities; and

ii.   Schedule of hourly rates

b)    Demonstrated capacity and technical ability to carry out the works

i.    Specific experience and expertise in similar works;

ii.   Company profile; current commitments for main and sub-contractors ; and

iii.  Plant and equipment available to complete the works.

c)     Demonstrated managerial and technical capability, qualifications, experience

i.    Quality experience and quality references of the Tenderer;

ii.   Nominated site personnel CVs and previous work history; and

iii.  Nominated sub-contractors CVs and previous work history with the Tenderer.

d)    Capacity to achieve the program

i.    Proven capacity to meet deadlines;

ii.   Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

iii.  Sequencing of the works.

e)    Proposed methodology

i.    Traffic and pedestrian management plan;

ii.   Storage of materials and disposal of waste (including potential asbestos)

iii.  Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

f)     Insurances:

i.    Public Liability min. $20M;

ii.   Workers Compensation; and

iii.  Comprehensive Vehicle(s) Insurance.

12.    Request for Tender T21/002 Peakhurst Park Field 1 Design and Construction Resurfacing, Irrigation and Drainage was issued via Tenderlink and accessible to Tenderers from 9:00am Wednesday 7 April 2021 by registering via the E-Tendering Portal

13.    Four (4) Information Addendums were issued during the tender period.

14.    The tender closed at 10:00 AM Friday 14 May 2021 in the presence of the Tender Opening Committee.  Five (5) tenders were received via Tenderlink from the following companies:

·        B.R. Durham & Sons Pty Ltd

·        Civil Constructions Pty Ltd

·        Never Stop Water Group of Companies

·        NUTURF PTY LTD

·        Renworx Pty Ltd

15.    No late submissions were received.

16.    As at Close of Business on 14 May 2021 all tenders recorded in the Council’s Document Management System (TRIM) by the Records Department.

17.    Following the closure of tenders the Tender Evaluation signed Conflict of Interest Declarations after having been made aware of the identities of the Tenderers.

18.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan. The Tender Evaluation Committee identified the tender that represents the best value for money, the details of which are included in the confidential attachments.

19.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachment to this report.

Financial Implications

20.    In February 2021, Council was successful in obtaining grant funding of $500,000 from the Commonwealth Department of Infrastructure, Transport, Regional Development and Communications under the Community Development Grants Program.

21.    This project will be fully funded by the $500,000 grant.

Risk Implications

21.    Operational risk/s identified, and management process applied.

Community Engagement

22.   Community consultation was undertaken and the original grant application was prepared in consultation with the Peakhurst United Football Club.

File Reference

D21/123574

 

 

ATTACHMENTS

Attachment 1

T21.002 Attachment A Council Confidential Report (Confidential)

Attachment 2

T21.002 Confidential Attachment B -  Combined Final Tender Evaluation Sheet (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 15 June 2021                              Page 1

Item:                   ASS021-21   T21/011 Donnelly Park - Jetty Design and Construction 

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

Recommendation:

(a)     That under Section 178(1)(a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T21/011 Donnelly Park Jetty Design and Construction as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the contracts with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T21/011 Donnelly Park Jetty Design and Construction and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

Background

3.      In July 2020, Council was successful in obtaining grant funding of $132,000 from Transport for NSW under Round 3 of the NSW Boating Now Program to reconstruct Donnelly Park Jetty, Connells Point.

4.      This 50:50 funding grant agreement will enable Council to replace a significant, aging marine asset utilised by the community, Connells Point Sailing Club and the 1st Kyle Bay Sea Scouts.

Proposed Works

5.     Council called for Tenders to engage a suitably qualified contractor to design and construct               a new jetty to replace the existing structure.  

6.     The scope includes:

a)      Removal and disposal of existing jetty infrastructure.

b)      Construction of approved new infrastructure in the same location and of similar dimensions.

c)      Re-use and attachment of existing gangway and pontoon installed in 2015.

 

7.      On ground works are to commence in July 2021 to with an estimated completion date in       October 2021 to limit impact to summer boat use.

8.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager, Project Delivery prior to issuing. 

9.      Tender documentation included:

a)      RFT T21/011 – Donnelly Park Jetty Design and Construction; Design and Construction Contract Incorporating AS4902-2000 (as amended)

b)      Returnable Schedules

c)      Scope of Works, Technical Specifications and Construction Drawings

10.  The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria were determined as follows:

Essential Criteria

a)      Best value for money

i.        Price and trades break-up in accordance with the provided Bill of Quantities; ii

ii.       Schedule of hourly rates.

b)      Demonstrated capacity and technical ability to carry out the works

i.        Specific experience and expertise in similar works;

ii.       Company profile; current commitments for main and sub-contractor;

iii.      Plant and equipment available to complete the works.

c)      Demonstrated managerial and technical capability, qualifications, experience

i.        Quality experience and quality references of the Tenderer;

ii.       Nominated site personnel CVs and previous work history; and

iii.      Nominated sub-contractors CVs and previous work history with the Tenderer.

d)      Capacity to achieve the program

i.        Proven capacity to meet deadlines;

ii.       Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

iii.      Sequencing of the works.

e)      Proposed methodology

i.        Traffic and pedestrian management plan;

ii.       Storage of materials and disposal of waste (including potential asbestos)

iii.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

f)       Insurances:

i.        Public Liability min. $20m;

ii.       Workers Compensation; and

iii.      Comprehensive Vehicle(s) Insurance.

11.    T21/011 Donnelly Park Jetty Design and Construction was accessible for download from 11:00am Monday 26th April 2021 by registering via the E-Tendering Portal

12.    Eight (8) Information Addendums were issued during the tender period.

13.    The tender closed at 10:00 AM Monday 31 May 2021 in the presence of the Tender Opening Committee. Five (5) tenders were received via Tenderlink from the following companies:

·        XINC Engineering Pty Ltd

·        Hope Diving Services Pty Ltd

·        Homann Constructions Pty Ltd

·        GPM Marine Constructions Pty Ltd

·        Landmark Marinas Pty Ltd (trading as Clement Marine Constructions)

14.    No late submissions were received.

15.    As at Close of Business on 31 May 2021 all tenders recorded in the Council’s Document Management System (TRIM) by the Records Department.

16.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations after having been made aware of the identities of the Tenderers.

17.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan. The Tender Evaluation Committee identified the tender that represents the best value for money, the details of which are included in the confidential attachments.

18.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachment to this report.

Financial Implications

19.    In July 2020, Council was successful in obtaining grant funding of $132,000 from Transport for NSW under Round 3 of the NSW Boating Now Program to reconstruct Donnelly Park Jetty, Connells Point.

20.    This is a 50:50 funding agreement with Transport for NSW, with Council’s contribution being funded through developer contributions (Section 7.11 Kogarah Contribution Plan No.5, Open Space Embellishment).

Risk Implications

21.    Operational risk/s identified and management process applied.

Community Engagement

22.    This grant was received following consultation and collaboration with the Connells Point Sailing Club. Further consultation with stakeholders will be undertaken during the design and construction stages of the project.

 

File Reference

D21/125256

 

 

ATTACHMENTS

Attachment 1

T21.011 Donnelly Park Jetty Design and Construction Confidential Report - Attachment A (Confidential)

Attachment 2

T21 011 - Donnelly Park Jetty Design and Construction - Combined Evaluation Scoresheet - Confidential Attachment B (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 15 June 2021                              Page 1

Item:                   ASS022-21   Status Update - Installation of Defibrillators at Council Community Facilities 

Author:              Manager Infrastructure

Directorate:      Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the status update report on the installation of Automatic External Defibrillators (AED) be received and noted.

 

Executive Summary

1.      This report presents an update on the installation of Automatic External Defibrillators (AED’s) in Council's Community Centres, Libraries, Child Care Centres and Leisure Facilities.

Background

2.      An AED is a portable electronic device that can be used to automatically revive someone from sudden cardiac arrest.

3.      With simple audio and visual commands, AEDs are designed to be simple to use by any bystander to jolt the heart back to a normal rhythm.  The use of AEDs is taught in many first aid courses and together with CPR these treatments can improve chances of survival.

4.      An audit of AEDs was undertaken by Council officers and identified 32 locations that were suitable for the installation of an AED defibrillator as shown below. 

Venue

Category

Jack High Child Care Centre

Child Care Facilities

Narani Carss Park Child Care

Child Care Facilities

Oatley West Child Care

Child Care Facilities

Ocean Street Child Care

Child Care Facilities

Penshurst Long Day Child Care

Child Care Facilities

South Hurstville Kindergarten

Child Care Facilities

Beverley Park Golf Club

Commercial Lease

Harold Fraser Tennis Centre Amenities

Commercial Lease

Hurstville Aquatic Leisure Centre

Commercial Lease

Hurstville Golf Course

Commercial Lease

Ken Rosewall Tennis Centre

Commercial Lease

Norm O'Neill Cricket Centre

Commercial Lease

Sans Souci Leisure Centre

Commercial Lease

Hurstville Technology and Community Hub – Westfield

Community Halls and Facilities

Carss Park Eco shed

Community Halls and Facilities

Carss Park Lifesavers Hall

Community Halls and Facilities

Carss Park Cottage Museum

Community Halls and Facilities

Hurstville Entertainment Centre & Civic Theatre

Community Halls and Facilities

Hurstville Museum & Gallery

Community Halls and Facilities

Hurstville Senior Citizen Centre

Community Halls and Facilities

Kingsgrove Community Centre

Community Halls and Facilities

Kogarah School of Arts

Community Halls and Facilities

Mortdale Community Centre

Community Halls and Facilities

Oatley Community Hall

Community Halls and Facilities

PJ Ferry Community Hall

Community Halls and Facilities

Hurstville Library

Libraries

Clive James Library

Libraries

Oatley Library

Libraries

Penshurst Library

Libraries

South Hurstville Library

Libraries

Hurstville Oval - Booth Saunders Pavilion

Leisure Facility – Community lease

Netstrata Jubilee Stadium - Grandstand and Offices

Leisure Facility – Commercial Hire Agreement

Current Situation

5.         Since 2018 Council has progressively installed AED at 12 of the above locations, with some of the units provided by Council and others by the commercial operator of the Council venue.

6.         There are 2 locations operated under a commercial lease that have been identified as suitable for an AED that currently do not have an AED.  The commercial operators of these sites have been notified that the installation of an AED is required at these locations.

7.         There are 18 Council operated locations that have been identified as suitable for an AED that are currently on the schedule as part of Council’s annual capital works program for installation.

8.         AEDs are also provided as part of the First Aid service at all major Council events through the engagement of contracted medic service providers.

9.         The total cost for an AED is approximately $3,150 per unit.  This is comprised of $2,500 for the AED unit, $400 for cabinet and signage and $250 for installation.

10.         Units are required to be inspected routinely to ensure that the machine has not failed a self-check.  This inspection takes minutes to complete and can be performed by Council employees.

11.         A 6–12 month inspection is also recommended to check consumable replacements. The estimated annual maintenance cost per unit is $450. Pads and batteries are typically required to be changed every 2-4 years.

12.         The above costs do not include the following: out of warranty repairs on AEDs and cabinets, replacement of the AED or cabinet if damaged or unrecoverable through wear and tear, vandalism, accident/misuse.

13.         Existing grant programs exist for the upfront cost of purchasing defibrillators, however eligibility for these grants has been limited primarily to community sporting groups. Ongoing maintenance costs are also not covered by these grant programs.

Financial Implications

14.    Council budgets for the installation of approximately 4 AED per year at community locations as part of the annual capital works program.

15.    To install AED at the 18 remaining locations would require additional non-budgeted capital expenditure of $60,000 plus annual maintenance costs of $9,900 per year from general revenue.

Risk Implications

16.    No risks identified.

Community Engagement

17.    Community engagement is not required for the installation of devices.  However, the installation of new equipment is notified through signage and as part of the hiring procedure.

File Reference

D21/125859