MINUTES


Finance and Governance Committee

 

 

 

Monday, 12 April 2021

6.00pm

 

 

 

Dragon Room (Level 1,Georges River Civic Centre,

Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 


Georges River Council - Minutes - Finance and Governance Committee - Monday 12 April 2021

Page 1

 

PRESENT

COUNCIL MEMBERS

Councillor Vince Badalati (Chair), Deputy Mayor Councillor Stephen Agius (audio visual connection, arrived at 6.14pm), Councillor Sam Elmir, Councillor Con Hindi, Councillor Nick Katris (audio visual connection) and Councillor Colleen Symington (audio visual connection).

COUNCIL STAFF

Director Business and Corporate Services - David Tuxford, Director Assets and Infrastructure - Andrew Latta,  Chief Financial Officer - Danielle Parker, Acting Head of Strategic Property - Jim Allison,  Manager Office of the General Manager - Roxanne Thornton,  Executive Services Officer - Marina Cavar, Team Leader Technology Services - Garuthman De Silva and Executive Assistant - Nickie Paras (Minutes).

OPENING

The Chairperson, Councillor Badalati, opened the meeting at 6:02pm.

ACKNOWLEDGEMENT OF COUNTRY

The Chairperson, Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE

MOTION: Councillor Hindi and Councillor Elmir

(a)      That apologies be accepted and leave of absence be granted for Councillor Nancy Liu.

(b)      That apologies be accepted on behalf of Deputy Mayor Councillor Stephen Agius who has provided notice that he will be arriving late to the meeting.

Record of Voting:

For the Motion: Unanimous

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

 

PUBLIC FORUM

There were no registered speakers for tonight’s meeting.


 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

FIN016-21         Confirmation of the minutes of the previous meeting held on 8 March 2021

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Hindi and Councillor Elmir

That the Minutes of the Finance and Governance Committee Meeting held on 8 March 2021 be confirmed.

Record of Voting:

For the Motion: Unanimous

COMMITTEE REPORTS

FIN017-21         Administrative Matter - Execution of Documents Under Delegated Authority (1 February 2021 to 31 March 2021)

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Hindi and Councillor Elmir

That Council note, for the period 1 February 2021 to 31 March 2021, there were seven (7) documents executed by the General Manager under delegation.

Record of Voting:

For the Motion: Unanimous

Note:         Councillor Tegg joined the meeting (audio visual connection) at 6:13pm as an observer.

Note:          Councillor Agius joined the meeting (audio visual connection) at 6:14pm.

FIN018-21         Investment Report as at 28 February 2021

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Elmir and Councillor Symington

That Council receives and notes the contents of the Investment Report as at 28 February 2021.

Record of Voting:

For the Motion:  Unanimous

 

 

FIN019-21         Status Update - Local Government Amendment (Rating) Bill 2021

(Report by Chief Financial Officer)

Recommendation: Councillor Hindi and Councillor Elmir

That the report be received and noted.

Record of Voting:

For the Motion: Unanimous

 

 

FIN020-21         2021/22 Budget Consideration: Proposed Amendment to the Debt Management and Hardship Policy (Low Income Rate Rebate)

(Report by Chief Financial Officer)

Recommendation: Councillor Hindi and Councillor Elmir

(a)     That Council amends the Debt Management and Hardship Policy to allow recipients of the Federal Assistance ‘JobSeeker’ to access the hardship support to allow payment of their rates and charges in monthly installments, at no additional cost and without penalty interest (estimated hardship support of $70-$100 annually).

(b)     That Council promotes the expansion of the Debt Management and Hardship Policy in the annual rates and charges mail out and usual media channels.

(c)     That, subject to the implementation of the Special Rate Variation in 2021/22, the General Manager provide a report after 12 months of operation of the amended Debt Management and Hardship Policy that reviews the operation of the low income hardship support and investigates any opportunities for further expansion of the Policy.

Record of Voting:

For the Motion: Unanimous

PROCEDURAL MOTION

MOVE TO CLOSED SESSION

MOTION: Councillor Elmir and Councillor Hindi

At this stage of the meeting, time being 6:25pm, Councillor Badalati advised that the meeting would move into Closed Session in accordance with Section 10A of The Local Government Act 1993.

Accordingly, members of the press and public are excluded from the Closed Session and access to the correspondence relating to the item considered during the course of the Closed Session will be withheld.

This action was taken to allow discussion of the following items

FIN012A-21       Property Matter - Taylors Reserve, Lugarno (Creation of Right of Way)

(Report by Head of Strategic Property)

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

That in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

FIN013A-21       Property Matter - Proposed Dedication for Road Widening and Grant of Easement for Access - Louis Terrace, Hurstville

(Report by Strategic Property Specialist)

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

That in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

FIN014A-21       Norm O'Neil Cricket Training Centre - Management Agreement (Commercial-in-Confidence)

(Report by Manager Premium Facilities)

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

That in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

The Chair, Councillor Badalati asked the Director, Mr David Tuxford if any representations had been received from the public that the item should not be discussed in closed session.

The Director replied that no representations had been received to the item in closed session.

Given the current circumstances relating to COVID-19 and with this meeting being held as an online meeting, Council was not able to seek any additional representations from the public.

Record of Voting:

For the Motion: Unanimous

Note:          The Committee moved to Closed Session at 6.25pm.


 

CLOSED CONFIDENTIAL SESSION        

CONSIDERATION OF CONFIDENTIAL RECOMMENDATIONS

FIN012A-21       Property Matter - Taylors Reserve, Lugarno (Creation of Right of Way)

(Report by Head of Strategic Property)

Recommendation: Councillor Katris and Councillor Symington

(a)  That Council reinforces its unanimous resolution from the meeting of the 14 December 2020 with regard to Item ENV048-20 in connection with the Planning Proposal for the reclassification of part of Taylors Reserve, Lugarno for the purpose of creating a Right of Way for adjoining owners as discussed in the report at no cost to the affected owners.

(b)  That Council proceed immediately to carry out all necessary actions that are required in order to construct the Right of Way and proceed to construct these right of ways as a matter of urgency.

Record of Voting:

For the Motion: Unanimous

 

 

FIN013A-21       Property Matter - Proposed Dedication for Road Widening and Grant of Easement for Access - Louis Terrace, Hurstville

(Report by Strategic Property Specialist)

Recommendation: Councillor Elmir and Councillor Agius

(a)     That the information contained in this report be received and noted.

(b)     That in accordance with Section 47(f)(2)(a) of the Local Government Act 1993, authority be granted for the land described as Lot 1 in DP1242651 at 75 Louis Terrace, Hurstville to be dedicated as a widening of an existing public road by the placement of a notice in the NSW Government Gazette under Section 10 of the Roads Act 1993 as per the conditions contained within this report.

(c)     That Council, consistent with the approach taken for the grant of private vehicular access over Taylors Reserve, grant formal access to the owner of 1 Edith Street, Hurstville over part of the newly dedicated area of public road at 75 Louis Terrace, Hurstville as per the terms and conditions contained within this report.

(d)     That the General Manager be authorised to execute all documentation to give effect to the proposed road widening and grant of easement.  

AMENDMENT: Councillor Hindi and Councillor Badalati

That this item be deferred to the Council Meeting on 26 April 2021.

Record of Voting:

For the Motion: Unanimous

Voting on the Amendment was UNANIMOUS. The Amendment was CARRIED and therefore became the Motion.

 

MOTION: Councillor Hindi and Councillor Badalati

That this item be deferred to a full Council Meeting.

Record of Voting:

For the Motion: Unanimous

 

 

FIN014A-21       Norm O'Neil Cricket Training Centre - Management Agreement (Commercial-in-Confidence)

(Report by Manager Premium Facilities)

Recommendation: Councillor Hindi and Councillor Elmir

That the report be received and noted.

Record of Voting:

For the Motion: Unanimous

PROCEDURAL MOTION

RETURN TO OPEN SESSION

RECOMMENDATION: Councillor Elmir and Councillor Hindi

That the meeting revert to Open Session, time being  6:42pm.

Record of Voting:

For the Motion: Unanimous

Note:          The Committee returned to Open Session at 6:42pm.

OPEN SESSION

CONSIDERATION OF CONFIDENTIAL RECOMMENDATIONS FROM CLOSED SESSION

RECOMMENDATION: Councillor Badalati and Councillor Hindi

That the recommendations of the Committee made in Closed Session in relation to Items FIN012A-21 (Property Matter - Taylors Reserve, Lugarno (Creation of Right of Way), FIN013A-21 (Property Matter - Proposed Dedication for Road Widening and Grant of Easement for Access - Louis Terrace, Hurstville) and FIN014A-21 (Norm O'Neil Cricket Training Centre - Management Agreement), be received and noted as recommendations of the Committee without any alteration or amendment thereto.

Record of Voting:

For the Motion: Unanimous

 


 

CONCLUSION

The Meeting was closed at 6:48pm.

 

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Chairperson Vince Badalati

(in accordance with Clause 18.5 of Council’s Code of Meeting Practice, these Minutes have been signed by the Chairperson of the 10 May 2021 meeting)

 

Minutes confirmed at the Meeting of the Finance and Governance Committee on 10 May 2021 (FIN021-21).