MINUTES


Finance and Governance Committee

 

Monday, 08 March 2021

6.00pm

 

 

 

Dragon Room (Level 1,Georges River Civic Centre,

Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 


Georges River Council - Minutes - Finance and Governance Committee - Monday 8 March 2021

Page 0

 

PRESENT

COUNCIL MEMBERS

Councillor Vince Badalati (Chair), Deputy Mayor, Councillor Stephen Agius, Councillor Sam Elmir, Councillor Con Hindi, and Councillor Colleen Symington.

COUNCIL STAFF

Director Business and Corporate Services - David Tuxford, Director Assets and Infrastructure - Andrew Latta, Chief Audit Executive - Juliette Hall, Manager Premium Facilities - Luke Coleman, Chief Financial Officer - Danielle Parker, Head of Strategic Property - Bernard Morabito,  Manager Office of the General Manager - Roxanne Thornton,  Executive Services Officer - Marina Cavar and Executive Assistant – Nickie Paras (Minutes).

OPENING

Councillor Badalati opened the meeting at 6:02pm.

ACKNOWLEDGEMENT OF COUNTRY

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE

MOTION: Councillor Agius and Councillor Symington

That apologies be accepted and leave of absence be granted for Councillor Katris and Councillor Liu

Record of Voting:

For the Motion: Unanimous

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

PUBLIC FORUM

ITEM

SPEAKER

FIN013-21  Draft 2021/22 Budget – Consideration of Councillor Ward Discretionary Fund and Program Results (2019 to 2021)

Camela Savoca

   

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

FIN007-21         Confirmation of the Minutes of the Finance and Governance Committee Meeting held on 8 February 2021

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Symington and Councillor Hindi

That the Minutes of the Finance and Governance Committee Meeting held on 8 February 2021 be confirmed.

Record of Voting:

For the Motion: Unanimous

COMMITTEE REPORTS

FIN008-21         Investment Report as at 31 January 2021

(Report by Senior Financial Accountant - Reporting)

Recommendation: Deputy Mayor, Councillor Agius and Councillor Symington

That Council receives and notes the contents of the Investment Report as at 31 January 2021.

Record of Voting:

For the Motion: Unanimous

 

FIN009-21         Report on Outstanding Council Resolutions (Period up to and including 31 December 2020)

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Elmir and Deputy Mayor, Councillor Agius

That the report on Outstanding Council Resolutions (period up to and including 31 December 2020), be received and noted.

Record of Voting:

For the Motion:         Deputy Mayor, Councillor Agius and Councillor Elmir.

Against the Motion:  Councillors Hindi, Badalati and Symington.

On being put to the Meeting, voting on this Recommendation was two (2) votes FOR and three (3) votes AGAINST. THE MATTER IS AT LARGE.

 

FIN010-21         Audit, Risk and Improvement Committee Minutes from meetings held on 21 September and 19 October 2020

(Report by Chief Audit Executive)

RECOMMENDATION: Councillor Elmir and Deputy Mayor, Councillor Agius

(a)     That the confirmed Minutes of the Audit, Risk and Improvement Committee meeting held on 21 September 2020 be received and noted.

(b)     That the confirmed Minutes of the Audit, Risk and Improvement Committee (Special Financial Statements) meeting held on 19 October 2020 be received and noted.

Record of Voting:

For the Motion: Unanimous

 

FIN011-21         2020/21 Half Yearly Progress Report for Quarter Ending 31 December 2020

(Report by Integrated Planning and Reporting Officer)

Recommendation: Councillor Elmir and Deputy Mayor, Councillor Agius

(a)     That Council receive and note the Half Yearly Progress Report July 2020 - December 2020.

(b)     That Council endorse the Delivery Program and Operational Plan items recommended for cancellation, being placed on hold, or altered as detailed in Attachment 1.

(c)     That a copy of the Half Yearly Progress Report July 2020 – December 2020 be published on Council’s website.

(d)     That the General Manager be delegated authority to make minor editorial changes to the Half Yearly Progress Report prior to publishing on Council’s website.

Record of Voting:

For the Motion: Unanimous

 

FIN012-21         Amalgamation Proposal (Review of Local Government Area Boundaries) - Outcome of Community Engagement

(Report by Director City Strategy and Innovation)

Recommendation: Councillor Elmir and Deputy Mayor, Councillor Agius

(a)     That Council note the outcome of the community engagement regarding the amalgamation proposal to amend the boundaries of the Georges River local government area.

(b)     That Council take no further action in relation to these proposals at this time and all persons who made written submissions be advised of this decision.

Record of Voting:

For the Motion: Unanimous

 

FIN013-21         Draft 2021/22 Budget - Consideration of Councillor Ward Discretionary Fund and Program Results (2019 to 2021)

(Report by Research and Projects Officer)

RECOMMENDATION: Councillor Hindi and Councillor Symington

(a) That Council note the successful community outcomes achieved during the 2019/2020 financial year of the Councillor Discretionary Ward Fund Program.

(b)  That this matter be deferred for further consideration by the newly elected Council following the Local Government Election in September 2021.

AMENDMENT: Councillor Elmir and Deputy Mayor, Councillor Agius

(a)     That Council note the successful community outcomes achieved during the 2019/2020 financial year of the Councillor Discretionary Ward Fund Program.

(b)     That Council consider the allocation of $75,000 in the draft 2021/2022 Budget towards the Councillor Ward Discretionary Fund program, for the purposes of non-capital allocations.

(c)     That should Council allocate the funds in the 2021/22 Budget, the funds only be made available to incoming Councillors elected after the September 2021 elections.

(d)     That the General Manager be delegated authority to make minor editorial changes to the Councillor Ward Discretionary Fund Policy to allow for efficient administration of the program for the 2021/2022.

Record of Voting:

For the Amendment:        Deputy Mayor, Councillor Agius and Councillor Elmir.

Against the Amendment: Councillors Badalati, Hindi and Symington.

On being put to the Meeting, voting on the Amendment was two (2) votes FOR and three (3) votes AGAINST. The Amendment was LOST.

RECOMMENDATION: Councillor Hindi and Councillor Symington

(a) That Council note the successful community outcomes achieved during the 2019/2020financial year of the Councillor Discretionary Ward Fund Program.

(b)     That this matter be deferred for further consideration by the newly elected Council following the Local Government Elections in September 2021.

For the Motion:          Councillors Badalati, Hindi and Symington.

Against the Motion:    Deputy Mayor, Councillor Agius and Councillor Elmir.

On being put to the Meeting, voting on this Recommendation was three (3) votes FOR and two (2) votes AGAINST. The Recommendation was CARRIED.

 

FIN014-21         Property Matter - Compulsory Acquisition of Open Space Land, Beverly Hills

(Report by Head of Strategic Property)

Recommendation: Councillor Hindi and Deputy Mayor, Councillor Agius

(a)     That pursuant to Section 186 of the Local Government Act 1993, formal application be made to the Minister and Governor via the Office of Local Government seeking approval to commence the compulsory acquisition process for Lot 12 in Deposited Plan (DP) 1038625.

(b)     That following approval of the Office of Local Government and Minister/Governor to commence compulsory acquisition proceedings, the General Manager be authorised to sign the Notice of Compulsory Acquisition of Land and that the notice be published in the NSW Government Gazette.

(c)     That upon acquisition, a restrictive covenant be placed upon the land that any subsequent reclassification and sale of any interest or estate in the land will only occur on the basis that one half of any consideration received shall be remitted to the former land owner.

Record of Voting:

For the Motion: Unanimous

 

 

 

FIN015-21         Property Matter - Commercial Property Portfolio - 2020/21 Second Quarter Report

(Report by Strategic Property Specialist)

Recommendation: Councillor Elmir and Deputy Mayor, Councillor Agius

That Council receives and notes the Commercial Property Portfolio Second Quarter Report for 2020/2021.

Record of Voting:

For the Motion: Unanimous

MOVE TO CLOSED SESSION

MOTION: Councillor Hindi and Deputy Mayor, Councillor Agius

At this stage of the meeting, time being  6:50pm, Councillor Badalati advised that the meeting would move into Closed Session in accordance with Section 10A of The Local Government Act 1993.

Accordingly, members of the press and public are excluded from the Closed Session and access to the correspondence relating to the item considered during the course of the Closed Session will be withheld.

This action was taken to allow discussion of the following items:

 

FIN005A-21       Georges River Council Premium Facilities - Commercial Arrangements

(Report by Chief Financial Officer)

                            THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

The Chair, Councillor Badalati asked the Director, Mr David Tuxford if any representations had been received from the public that the item should not be discussed in closed session.

The Director replied that no representations had been received to the item in closed session.

Given the current circumstances relating to COVID-19 and with this meeting being held as an online meeting, Council was not able to seek any additional representations from the public.

Record of Voting:

For the Motion: Unanimous

Note:          The Committee moved to Closed Session at 6:50pm

CLOSED CONFIDENTIAL SESSION

CONSIDERATION OF CONFIDENTIAL RECOMMENDATIONS

FIN005A-21       Georges River Council Premium Facilities - Commercial Arrangements

(Report by Chief Financial Officer)

RECOMMENDATION: Councillor Hindi and Deputy Mayor, Councillor Agius

(a)  That Council receives and notes the information contained within this report.

(b)  That the General Manager prepares a further report detailing the commercial arrangements of the Norm O’Neil Cricket Centre.

Record of Voting:

For the Motion: Unanimous

RETURN TO OPEN SESSION

MOTION: Councillor Hindi and Deputy Mayor, Councillor Agius

That the meeting revert to Open Session, time being 7:02pm

Record of Voting:

For the Motion: Unanimous

Note:          The Committee moved to Open Session at 7:02pm.

OPEN SESSION

CONSIDERATION OF CONFIDENTIAL RECOMMENDATIONS FROM CLOSED SESSION

FIN005A-21       Georges River Council Premium Facilities - Commercial Arrangements

(Report by Chief Financial Officer)

RECOMMENDATION: Councillor Hindi and Deputy Mayor, Councillor Agius

That the Committee of the Whole recommendations from the Closed Session of this meeting be received and noted as the recommendations of the Committee to be referred to Council, without any alteration or amendment thereto.

Record of Voting:

For the Motion: Unanimous

Note:   Councillor Hindi left the meeting at 7:02pm and did not return.

CONCLUSION

The Meeting was closed at 7:03pm.

 

 

Chairperson, Clr Vince Badalati

(in accordance with Clause 18.5 of Council’s Code of Meeting Practice, these Minutes have been signed by the Chairperson of the 12 April 2021 meeting)

Minutes confirmed at the Meeting of the Finance and Governance Committee on 12 April 2021 (FIN016-21)