AGENDA


Finance and Governance Committee

 

Monday, 08 March 2021

6.00pm

 

BLENDED MEETING

Dragon Room (Level 1,Georges River Civic Centre,

Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 

 

 


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

 

          Finance and Governance Committee

ORDER OF BUSINESS

 

1.      OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      APOLOGIES / LEAVE OF ABSENCE

4.      NOTICE OF WEBCASTING

5.      DISCLOSURES OF INTEREST

6.      PUBLIC FORUM

7.      CONFIRMATION OF MINUTES OF PREVIOUS MEETING

FIN007-21         Confirmation of the Minutes of the Finance and Governance Committee Meeting held on 8 February 2021

(Report by Executive Services Officer)....................................................................... 3

8.      COMMITTEE REPORTS

FIN008-21         Investment Report as at 31 January 2021

(Report by Senior Financial Accountant - Reporting)............................................... 8

FIN009-21         Report on Outstanding Council Resolutions (Period up to and including 31 December 2020)

(Report by Executive Services Officer).................................................................... 23

FIN010-21         Audit, Risk and Improvement Committee Minutes from meetings held on 21 September and 19 October 2020

(Report by Chief Audit Executive)............................................................................. 58

FIN011-21         2020/21 Half Yearly Progress Report for Quarter Ending 31 December 2020

(Report by Integrated Planning and Reporting Officer)......................................... 64

FIN012-21         Amalgamation Proposal (Review of Local Government Area Boundaries) - Outcome of Community Engagement

(Report by Director City Strategy and Innovation)............................................... 168

FIN013-21         Draft 2021/22 Budget - Consideration of Councillor Ward Discretionary Fund and Program Results (2019 to 2021)

(Report by Research and Projects Officer)........................................................... 170

FIN014-21         Property Matter - Compulsory Acquisition of Open Space Land, Beverly Hills

(Report by Head of Strategic Property).................................................................. 175

FIN015-21         Property Matter - Commercial Property Portfolio - 2020/21 Second Quarter Report

(Report by Strategic Property Specialist)............................................................... 181

9.      CONFIDENTIAL (CLOSED SESSION)

FIN005A-21       Georges River Council Premium Facilities - Commercial Arrangements

(Report by Chief Financial Officer)

 

 


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   FIN007-21     Confirmation of the Minutes of the Finance and Governance Committee Meeting held on 8 February 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Previous Minutes

 

 

RECOMMENDATION:

That the Minutes of the Finance and Governance Committee Meeting held on 8 February 2021 be confirmed.

 

 

ATTACHMENTS

Attachment 1

Minutes of the Finance and Governance Committee - 8/02/2021


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

 

 

 

 

 

MINUTES


Finance and Governance Committee

 

 

Monday, 08 February 2021

 

 

 

BLENDED MEETING

Dragon Room (Level 1,Georges River Civic Centre,

Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 


PRESENT

COUNCIL MEMBERS

Councillor Vince Badalati (Chair), Deputy Mayor Councillor Stephen Agius, Councillor Sam Elmir, Councillor Con Hindi, Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

COUNCIL STAFF

Director Business and Corporate Services - David Tuxford, Chief Financial Officer - Danielle Parker, Director Legal Services and General Counsel - Jenny Ware, Director Environment and Planning - Meryl Bishop, Manager Office of the General Manager - Roxanne Thornton, Manager Development and Building - Ryan Cole, Executives Services Officer - Marina Cavar (Minutes) and Team Leader Technology Services - Garuthman De Silva

OPENING

Councillor Badalati opened the meeting at 7.53pm.

ACKNOWLEDGEMENT OF COUNTRY

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE  

There were no apologies or requests for leave of absence.

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

PUBLIC FORUM

There were no registered speakers for tonight’s meeting.


 

 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

 

FIN001-21         Confirmation of the Minutes of the Finance and Governance Meeting held on 7 December 2020

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Hindi  and Councillor Katris

That the Minutes of the Finance and Governance Committee Meeting held on 7 December 2020 be confirmed.

Record of Voting:

For the Motion: Unanimous

COMMITTEE REPORTS

FIN002-21         Administrative Matter - Execution of Documents Under Delegated Authority (1 December 2020 to 31 January 2021)

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Hindi and Councillor Agius

That Council receives and notes, for the period 1 December 2020 to 31 January 2021, that there were six (6) documents executed by the General Manager under delegation.

Record of Voting:

For the Motion: Unanimous

 

 

FIN003-21         Investment Report as at 30 November 2020

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Symington and Councillor Elmir

That Council receives and notes the contents of the Investment Report as at 30 November 2020.

Record of Voting:

For the Motion: Unanimous

 

 

FIN004-21         Investment Report as at 31 December 2020

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Hindi  and Councillor Symington

That Council receives and notes the contents of the Investment Report as at 31 December 2020.

Record of Voting:

For the Motion: Unanimous

 

 


 

FIN005-21         Quarterly Budget Review for period ended 31 December 2020

(Report by Business Performance Accountant)

Recommendation: Councillor Elmir and Councillor Agius

(a)     That Council receives and notes the contents of this report in relation to the Quarterly Budget Review for the period ending 31 December 2020.

(b)     That Council adopt the proposed amendments to the 2020/21 Budget based on the revised forecast operational impacts from COVID-19, the ICAC investigation and other variations experienced in the first half of the financial year.

(c)     That Council notes there is a substantial decrease in Council’s cash forecast balance since the adopted budget.

(d)     That Council notes the forecast operating financial sustainability issues have accelerated due to COVID-19 with higher than anticipated costs and reduced income in 2019/20.

(e)     That Council acknowledges the risks associated with not resolving the financial operating deficit in meeting its short and long-term commitments.

(f)    That parts (a), (b), (c), (d) and (e) of this recommendation is subject to further advice being provided to all Councillors by the Director Business and Corporate Services and Director Legal  Services and General Counsel.

Record of Voting:

For the Motion: Unanimous

 

 

FIN006-21         NSW Legislative Requirements for Internal Borrowing and Loans

(Report by Chief Financial Officer)

RECOMMENDATION: Councillor Hindi  and Councillor Elmir

That the report be received and noted.

Record of Voting:

For the Motion: Unanimous

   

CONCLUSION

The Meeting was closed at 8.17pm.

 

 

 

 

 

Chairperson

 

 

 


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

COMMITTEE REPORTS

 

Item:                   FIN008-21     Investment Report as at 31 January 2021 

Author:              Senior Financial Accountant - Reporting

Directorate:      Business and Corporate Services

Matter Type:    Committee Reports

 

 

 

Recommendation:

That Council receives and notes the contents of the Investment Report as at 31 January 2021.

 

Executive Summary

1.      This report details Council’s performance of its investment portfolio as at 31 January 2021 and compares it against key benchmarks.

2.      This report also includes the estimated market valuation of Council’s investment portfolio, loan liabilities and any required update on Council’s legal action against various parties.

3.      Council’s annualised rate of return is 1.47% which is 1.18% above benchmark. Income from interest on investments totals $1.1m which is $115k lower than the 2020/21 year-to-date adopted budget.

Background

4.      Council’s Responsible Accounting Officer is required to report monthly on Council’s Investment Portfolio and certify that the Investments are held in accordance with Council’s Investment Policy, Section 625 of the Local Government Act (NSW) 1993 and Local Government (General) Regulation 2005.

Investment Performance Commentary

5.      Council’s performance against the benchmark for returns of its investment portfolio for January 2021, are as follows:

 

1 Month

3 Month

12 Month

Portfolio Performance

0.09%

0.25%

1.47%

Performance Index

0.00%

0.01%

0.29%

Excess

0.09%

0.24%

1.18%

Notes:                                                      

(a)     Portfolio performance is the rate of return of the portfolio over the specified period.

(b)     The Performance Index is the rate of return of the market (comparable securities) over the specified period.  

(c)     Excess performance is the rate of return of the portfolio in excess of the Performance Index.

6.      Council’s investment portfolio as at the end of January was as follows:

Security Type

Market Value $000's

% Total Value

At Call Deposit

15,064

9.83%

Consolidated Cash Fund

7,974

5.20%

Covered Floating Bond

1,007

0.66%

Flexi Deposit (Fix/Float)

6,000

3.92%

Floating Rate Deposit

7,000

4.57%

Floating Rate Note

36,188

23.61%

Term Deposit

                        80,013

   52.21%

Total Cash and Investments

153,246

100.00%

7.      At the end of December 2020, Total Cash and Investments were $158 million which have decreased by $5 million at the end of January 2021.

8.      Council continues to utilise the Federal Government’s current guarantee ($250,000) investing in Term Deposits with a range of Authorised Deposit Taking Institutions (ADI’s) on short to medium term investments (generally 30 days to 180 days maturity).

Legal Matters

9.      Georges River Council is participating in a Group Class Action against Fitch Ratings Inc., in respect to losses suffered on the Corsair (Cayman Islands) No.4 Ltd Series 6 Kakadu Collateralised Debt Obligation (CDO) notes. Council suffered a capital loss of $214,812 on these investments dating back to December 2006 and will seek damages of the capital loss, including lost interest, as part of the action.

Banton Group are the legal firm working on the matter and have continued to confer with counsel to be able to commence proceedings against Fitch Ratings Inc. in the near term. Further updates will be presented to Council as they are received.

Borrowings

10.    Council’s loan liability, as at 31 January 2021 was $875,000, which represents the balance of a $5 million/10-year loan drawn down on 16 November 2012 for the Jubilee Park upgrade in Mortdale. The next repayment of $125,000 is due on 24 March 2021.

11.    The outstanding balance on this facility is at a variable interest rate of 195 basis points above the three-month BBSW. At the current three-month BBSW rate, the interest rate payable is 1.96% pa.

12.    Council receives a 4% p.a. interest subsidy under the NSW Government’s Local Infrastructure Renewal Scheme funding agreement for the Jubilee Park upgrade facility. It is intended to continue this financially advantageous arrangement through to full term in 2022.

Policy Limits

13.    The graph below shows the Investment Rating limits, as a percentage of total cash investments, which are allowed under Council’s Investment policy. It also compares them to the amounts invested, as a percentage of the total cash investments. It shows that the funds invested are within the limits set in the Investment Policy.

 

Investment Income

14.    Income from interest on investments to 31 January 2021 is $1.1m which is $115k lower than the 2020/21 year-to-date adopted budget.

15.    Investments have been made in accordance with the Local Government Act (1993), Minister’s Guidelines, Regulations and Council’s Investment Policy.

Analysis of Investments

Investment Duration

Investment Term

Market Value ‘000

% Total Value

Policy Limits

0 to < 1 Year

90,924

59.33%

100%

1 to < 3 Years

52,857

34.49%

70%

3 to < 5 Years

9,465

6.18%

50%

Portfolio Total

153,246

100.00%

 

 

16.    Council’s portfolio is liquid, with 59.33% of assets maturing within 12 months. FRNs, At-Call Funds and Fixed Bonds also provide additional liquidity in an emergency.

17.    The following graphs show analysis of the total cash investment by institution:  

 

Type of Investments

18.    The majority of Council’s investment portfolio is made up of fixed term deposits, which account for approximately 52% of total investments.

19.    Bank Floating Rate Notes (FRN) offer liquidity and a higher rate of income accrual, which is highly recommended by our Investment Advisors (CPG Research & Advisory).

20.    The following are the types of investments held by Council:

a)      Cash and Call Accounts refer to funds held at a financial institution and can be recalled by Council either same day or on an overnight basis.

b)      An FRN is a debt security issued by a company with a variable interest rate. This can either be issued as Certificates of Deposit (CD) or as Medium-Term Notes (MTN). The interest rate can be either fixed or floating, where the adjustments to the interest rate are usually made quarterly and are tied to a certain money market index such as the Bank Bill Swap Rate.

c)      A Fixed Term Deposit is a debt security issued by a company with a fixed interest rate over the term of the deposit.

d)      A managed fund is a professionally managed investment portfolio that individual investors can buy into, purchasing 'units' rather than shares. Each managed fund has a specific investment objective. This is usually based around the different asset classes (cash, fixed interest, property and shares). The money you invest is used to buy assets in line with this investment objective. When you invest in a managed fund, you are allocated a number of 'units'. The value of your units is calculated on a daily basis and changes as the market value of the assets in the fund rises and falls.

* These managed funds have been grandfathered since the NSW State Government changed the list of Approved Investments as a result of the Cole enquiry (which was reflected in the Ministerial Order dated 31/7/2008).

Credit Rating

21.    Credit ratings are generally a statement as to an institution’s credit quality. Council’s Investment Advisors (CPG Research & Advisory) use Standard & Poor’s Credit ratings to classify the investments held by Council. Ratings ranging from AA to BBB (Short Term) & AA to BBB (long term) are considered investment grade.

22.    A general guide as to the meaning of each credit rating that Council deals with is as follows:

Short-term

AA:            The best quality companies, reliable and stable. An obligor’s capacity to meet its financial commitments on the obligation is very strong.

A:               The obligor’s capacity to meet its financial commitments on the obligation is still strong but is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions.

BBB:          Adequate capacity to meet financial commitments, but adverse economic conditions or changing circumstances are more likely to weaken the obligor’s capacity to meet its financial commitments.

Unrated:   This category includes unrated Authorised Deposit-Taking Institutions (ADI’s) such as some Credit Unions and Building Societies to the extent not Commonwealth-guaranteed. No rating has been requested, or there is insufficient information on which to base a rating.      

Long-term

AA:            Quality companies, a bit higher risk than AAA. An obligor has very strong capacity to meet its financial commitments. It differs from the highest-rated obligors only to a small degree.

A:               Economic situation can affect finance. An obligor has strong capacity to meet its financial commitments but is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions than obligors in higher-rated categories.

BBB:          Medium class companies, which are satisfactory at the moment. An obligor has adequate capacity to meet its financial commitments. However, adverse economic conditions or changing circumstances are more likely to lead to a weakened capacity of the obligor to meet its financial commitments.

Unrated:  This category includes unrated Authorised Deposit-Taking Institutions (ADI’s) such as some Credit Unions and Building Societies to the extent not Commonwealth-guaranteed. No rating has been requested, or there is insufficient information on which to base a rating.

23.    The credit quality of Council’s portfolio is relatively high with approximately 92% of assets rated ‘A’ or higher. The ‘AAA’ assets represent the deposit investments covered by the Federal Government’s Financial Claims Scheme (FCS).

24.    The remaining 8% rated ‘BBB’ or ‘unrated’ reflects the deposit and FRN investments with the regional and unrated ADIs.

Council’s Investment Powers

25.    Council’s investment powers are regulated by Section 625 of the NSW Local Government Act (1993), which states:

·        A council may invest money that is not, for the time being, required by the council for any other purpose.

·        Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

·        An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

·        The acquisition, in accordance with Section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

26.    Council’s investment policy and strategy requires that all investments are to be made in accordance with:

·        Local Government Act 1993 - Section 625.

·        Local Government Act 1993 - Order (of the Minister) dated 12 January 2011.

·        The Trustee Amendment (Discretionary Investments) Act 1997 - Sections 14A (2), 14C (1) & (2).

·        Local Government (Financial Management) Regulation 1993.

·        Investment Guidelines issued by the Department of Local Government.

Financial Implications

27.    Income from interest on investments totals $1.1m which is $115k lower than the 2020/21 year-to-date adopted budget.

Risk Implications

28.    Enterprise risk/s identified, and management process applied.

29.    Council’s enterprise risk identified was ‘poor financial management adversely impacts Council’s long-term financial sustainability’. The risk has been managed by Council’s management of investments in accordance with the relevant act and regulations, along with Council adopted Investment Policy. To further minimise the risk, Council will progressively move towards the placement of investments only in investments rated A or above.

COMMUNITY ENGAGEMENT

30.    No community consultation is required as a result of this report. Members of the community can attend and address Council at the Council meeting in relation to this matter in accordance with Council’s Code of Meeting Practice.

File Reference

D21/19413

 

 

ATTACHMENTS

Attachment 1

Investment Report as at 31 January 2021

 


Georges River Council -            Finance and Governance Committee - Monday, 8 March 2021

FIN008-21              Investment Report as at 31 January 2021

[Appendix 1]           Investment Report as at 31 January 2021

 

 

Page 1

 









Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

Item:                   FIN009-21     Report on Outstanding Council Resolutions (Period up to and including 31 December 2020) 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the report on Outstanding Council Resolutions (period up to and including 31 December 2020), be received and noted.

 

EXECUTIVE SUMMARY

1.      This report provides progress on outstanding resolutions up to and including 31 December 2020.

BACKGROUND

2.      Attachment 1 contains all Council resolutions that remain outstanding or require further action. 

3.      Completed items have been marked accordingly and will be removed from future reports. 

FINANCIAL IMPLICATIONS

4.      There are no budget implications for this report.

RISK IMPLICATIONS

5.      The Enterprise Risk Management Strategy contains relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The quarterly consideration of this report ensures that Councillors and members of the community are informed in regards to the status of implementation of council resolutions.  Operational risk/s identified and management process applied.

 

COMMUNITY ENGAGEMENT

6.      Members of the community are able to attend and address Council meetings in accordance with Council’s Code of Meeting Practice.

 

FILE REFERENCE

D21/13781

 

 

 

ATTACHMENTS

Attachment 1

Outstanding Council and Committee Resolutions - up to and including 31 December 2020 - MASTER DOCUMENT

 


Georges River Council -            Finance and Governance Committee - Monday, 8 March 2021

FIN009-21              Report on Outstanding Council Resolutions (Period up to and including 31 December 2020)

[Appendix 1]           Outstanding Council and Committee Resolutions - up to and including 31 December 2020 - MASTER DOCUMENT

 

 

Page 1

 

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Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

Item:                   FIN010-21          Audit, Risk and Improvement Committee Minutes from meetings held on 21 September and 19 October 2020 

Author:              Chief Audit Executive

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

 

RECOMMENDATION:

(a)     That the confirmed Minutes of the Audit, Risk and Improvement Committee meeting held on 21 September 2020 be received and noted.

(b)     That the confirmed Minutes of the Audit, Risk and Improvement Committee (Special Financial Statements) meeting held on 19 October 2020 be received and noted.

 

EXECUTIVE SUMMARY

1.      Council’s Audit, Risk and Improvement Committee Charter (Clause 5.1) provides for the reporting of Audit, Risk and Improvement Committee (ARIC) Minutes to the Council. 

2.      The Minutes of the ARIC meeting held 21 September and 19 October 2020 (Special Financial Statements) were confirmed by the ARIC at their meeting of 21 December 2020 and are now presented (attachment) for Council’s information.

BACKGROUND

3.      Council’s Audit, Risk and Improvement Committee Charter adopted by Council’s Finance and Governance Committee on 13 November 2017, provides in Clause 5.1 for the periodic reporting of Audit, Risk and Improvement Committee Minutes to the Council, as follows:

“The Committee shall report back to Council within a six (6) months period following each meeting. Summary reports may be presented to the Council. The report shall provide Council with the following as appropriate and applicable:

- Minutes of each meeting

- All significant issues which can be reported without prejudice to the audit function.

This provision is to permit the implementation of Committee recommendations in a reasonable window of confidentiality, to optimise the effectiveness of Committee actions.”

4.      The Audit, Risk and Improvement Committee meets four times per year to review, note and recommend on items identified in its Charter. This is supplemented by an additional special meeting to review the audited Financial Statements.

5.      These Minutes relate to the ARIC meetings held on 21 September and 19 October 2020 (Special Financial Statement Meeting) having been confirmed at the ARIC meeting held on 21 December 2020.

FINANCIAL IMPLICATIONS

6.      There are no budget impacts for this report.

FILE REFERENCE

D21/19761

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Audit, Risk and Improvement Committee 21 September 2020(2)

Attachment 2

ARIC Minutes - Special Financial Meeting 19 October 2020

 


Georges River Council -            Finance and Governance Committee - Monday, 8 March 2021

FIN010-21              Audit, Risk and Improvement Committee Minutes from meetings held on 21 September and 19 October 2020

[Appendix 1]           Minutes - Audit, Risk and Improvement Committee 21 September 2020(2)

 

 

Page 1

 







Georges River Council -            Finance and Governance Committee - Monday, 8 March 2021

FIN010-21              Audit, Risk and Improvement Committee Minutes from meetings held on 21 September and 19 October 2020

[Appendix 2]           ARIC Minutes - Special Financial Meeting 19 October 2020

 

 

Page 1

 



Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

Item:                   FIN011-21          2020/21 Half Yearly Progress Report for Quarter Ending 31 December 2020 

Author:              Integrated Planning and Reporting Officer and Chief Financial Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

Recommendation:

(a)     That Council receive and note the Half Yearly Progress Report July 2020 - December 2020.

(b)     That Council endorse the Delivery Program and Operational Plan items recommended for cancellation, being placed on hold, or altered as detailed in Attachment 1.

(c)     That a copy of the Half Yearly Progress Report July 2020 – December 2020 be published on Council’s website.

(d)     That the General Manager be delegated authority to make minor editorial changes to the Half Yearly Progress Report prior to publishing on Council’s website.

 

Executive Summary

1.      The July 2020 – December 2020 Half Year Progress Report of performance made against Georges River Council’s Delivery Program 2018/19 to 2020/22 and Operational Plan 2020/21 is submitted for the information of Council and the community.

Background

2.      Section 405(5) of the Local Government Act 1993 requires that the General Manager ensure that regular progress reports are provided to the Council on its progress with respect to the principal activities detailed in its Delivery Program at least every six months.

3.      Section 203 of the Local Government (General) Regulation 2005 requires that a Quarterly Budget Review be considered by Council that shows current estimates for income and expenditure for the year, indicates whether Council’s financial position is satisfactory and makes recommendations for remedial action, if required.

4.      Office of Local Government Circular 20-15 dated 1 May 2020 advises Council’s existing Delivery Program 2018/19 to 2020/21 will apply for a further 12 months, maintaining the key themes and any activities not yet completed.

5.      Council’s Four-Year Delivery Program 2018/19 to 2020/22 and one-year 2020/21 Operational Plan sets the strategic and financial objectives of the year. The Plans also detail the goals and strategies for Council’s six pillars which underpin Council’s planning, their relevant performance measures and the projects Council plans to deliver.

 

Progress against Delivery Program and Operational Plan

6.      Attachment 1 includes details for each of the six pillars and the 25 goals, detailing the targets adopted by Council and the performance to date in achieving these targets by 30 June 2021.

7.      All departments are progressing well towards delivering their Operational Plan actions with 92% of items either complete, ongoing or on track.

8.      5% of projects are behind schedule or on hold, 2 items are proposed for cancellation.

9.      Progress against Council’s Four-Year Delivery Program 2018/19 to 2021/22 is also tracking well with 95% of items either complete, ongoing or on track. Less than 5% of projects are behind schedule or on hold.

10.    Any projects that are proposed to be placed on hold or cancelled are listed in this report for Council’s consideration.

CSP Goal

Strategy

Delivery Program (DP) or Operational Plan (OP) item

Project Description

Reason

Cancel

1.4 Local heritage is protected and promoted.

1.4.2 capitalise on opportunities to recognise heritage assets in council services and programs

DP

Retain and maintain properties with heritage significance thorough an annual Heritage Building Grants Program

The Heritage Buildings Grants Program received no funding allocation in the 2020/21 Council budget.

1.4 Local heritage is protected and promoted.

1.4.2 capitalise on opportunities to recognise heritage assets in council services and programs

OP

Implement the 2020/21 Heritage Building Grants Program.

The Heritage Buildings Grants Program received no funding allocation in the 2020/21 Council budget.

1.4 Local heritage is protected and promoted.

1.4.2 capitalise on opportunities to recognise heritage assets in council services and programs

OP

Conduct a heritage information session for owners of heritage listed properties.

Given that the Heritage Buildings Grants Program received no funding allocation in the 2020/21 Council budget the information session has also been delayed until FY21/22.

6.2 Open, informed and transparent decision-making supports the interests of the community.

6.2.1 Make all reports to Council Meetings public wherever possible under the Local Government Act 1993 or provide open and closed reports where necessary.

DP

Investigate the feasibility of ‘Meet Your Ward Councillor’ sessions.

‘Meet Your Ward Councillor’ sessions will not proceed for 2020/21.

6.3 Leadership focuses on innovation and improving the customer experience

6.3.2 Demonstrate a culture of continuous improvement and effective governance throughout Council services

DP

Advocate a comprehensive performance program for all Councils with OLG, in partnership with LG Professionals

Council continues to support other merged Councils through their Service Delivery Review process.

On Hold

1.1 Council’s environmentally sustainable practices inspire everyone to protect and nurture the national environment

1.1.1 Ensure the Georges River area is resilient in addressing energy, water and gas usage, sustainable buildings, waste diversion, green corridors, carbon emissions and urban design.

OP

Implement the recommendations of the Waste Minimisation Strategy.

Council is expected to be presented with the Waste Minimisation Strategy in Q3 of 2020/21, after which time, implementation of the Strategy can commence.

1.3 Everyone has access to beautiful parks and open spaces

1.3.1 Ensure all public parks and open spaces are accessible, well maintained and managed to meet the recreational needs of current and future residents.

OP

Implement the 2020/21 Playground Asset Replacement Program

There is no project delivery playground replacement program this year due to budget constraints.

2.1 Sustainable development delivers better amenity and liveability of the community and the environment

2.1.4 Ensure high quality reporting and DA assessment by Council staff, local planning panels and the Sydney South Planning Panel

OP

Conduct community information sessions on legislation changes affecting building and development.

Due to COVID-19, face-to-face community information sessions have been placed on hold.

2.1 Sustainable development delivers better amenity and liveability of the community and the environment

2.1.4 Ensure high quality reporting and DA assessment by Council staff, local planning panels and the Sydney South Planning Panel

OP

Implement e-planning system to include e-lodgement of applications and commence implementation of ASSESS module.

The implementation of the ASSESS module is on hold pending the gazettal of the GRCLEP 2020.

2.1 Sustainable development delivers better amenity and liveability of the community and the environment

2.1.5 Utilise Council’s Design Review Panel to provide independent and expert advice on the design quality of planning proposals and multistorey developments that meet the review criteria.

OP

Review the functions and membership of the Design Review Panel.

This matter will be reported to the Executive Team in conjunction with the Development Advisory team post restructure implementation review.

2.2 The community helps to plan the LGA’s future.

2.2.1 Use community consultation and feedback to guide a comprehensive set of planning and development strategies that are incorporated into LEPs and Council polices.

OP

Continue to inform the community on development and building matters.

Due to COVID-19 face-to-face meetings are not possible and have been placed on hold.

6.2 Open, informed and transparent decision-making supports the interests of the community.

6.2.1 Make all reports to Council Meetings public wherever possible under the Local Government Act 1993 or provide open and closed reports where necessary

OP

Produce a feasibility report on the ‘Meet Your Ward Councillor’ sessions.

The ‘Meet Your Ward Councillor’ session will not continue in 2020/21.

6.4 Council’s assets and resources are managed responsibly and with accountability.

6.4.3 Actively manage Council’s property portfolio to maximise returns on investment in community assets and programs.

OP

Redevelop Sans Souci Bathers’ Pavilion to provide commercial leasing opportunity.

Demolition pending. No further progress.

Financial Implications

11.    There are no budget implications for this report.

Risk Implications

12.    Enterprise risk identified and management process applied.

Community Engagement

13.    No community consultation is required as a result of this report. Members of the community are able to attend and address Council at the Council meeting in relation to this matter in accordance with Council’s Code of Meeting Practice.

File Reference

D21/39670

 

 

 

ATTACHMENTS

Attachment 1

6 monthly Progress Report - July - December 2020 - Finance and Governance Meeting

 


Georges River Council -            Finance and Governance Committee - Monday, 8 March 2021

FIN011-21              2020/21 Half Yearly Progress Report for Quarter Ending 31 December 2020

[Appendix 1]           6 monthly Progress Report - July - December 2020 - Finance and Governance Meeting

 

 

Page 1

 

































































































Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

Item:                   FIN012-21     Amalgamation Proposal (Review of Local Government Area Boundaries) - Outcome of Community Engagement 

Author:              Director City Strategy and Innovation

Directorate:      City Strategy and Innovation

Matter Type:    Committee Reports

 

 

 

Recommendation:

(a)     That Council note the outcome of the community engagement regarding the amalgamation proposal to amend the boundaries of the Georges River local government area.

(b)     That Council take no further action in relation to these proposals at this time and all persons who made written submissions be advised of this decision.

 

Executive Summary

1.      Council at its meeting of 24 August 2020 resolved:

(a)     That, in accordance with Section 218E of the NSW Local Government Act 1993, the General Manager prepare an Amalgamation Proposal to be submitted to the Minister for Local Government, proposing an amalgamation of the areas:

i.     The area located in Riverwood and Narwee between the Georges River Council LGA and Watson Electoral Division boundary lines by making use of the M5 motorway which lies on the Watson boundary line and the natural boundary of Salt Pan Creek which is also the boundary of the State Electoral District of Oatley. These areas are currently located within the Canterbury Bankstown LGA; and

ii.    The area located east of the Georges River Council LGA boundary which is located in the Cook Electoral Division, bounded by President Avenue. This area is currently located within the Bayside LGA. This amalgamation would result in the entire Federal Electoral Division of Cook located north of the Georges River being located within the Georges River LGA.

(b)     That prior to the submission of the Amalgamation Proposal, the General Manager conduct appropriate community engagement in respect to the proposed boundary changes.

2.       This report presents for Council’s consideration the outcome of the community engagement.

Background

3.      Engagement with the community was undertaken in November 2020 to December 2020. The Mayors and General Managers of the Bayside Council and Canterbury Bankstown City Council were advised of this engagement and asked to promote this consultation to their communities.

4.      During the engagement period, Council received 8 written submissions, including submissions from Bayside and Canterbury-Bankstown City Councils. 

5.      An on-line survey was also completed by 137 participants. Not all participants completed all elements of the survey. Of those who completed the survey 22% supported the boundary changes around Riverwood and Narwee and 15% supported the boundary changes affecting Bayside Council.

6.      The written submissions by Canterbury-Bankstown City Council and Bayside Council raised concerns about the proposed LGA boundary changes including:

·        Existing boundaries are logical

·        Changes to boundaries would not achieve strategic outcomes

·        Alignment to electoral boundaries would create ongoing problems as these boundaries are subject to change.

7.      The general sentiment of the public submissions was negative. They opposed the proposals on the grounds of lack of sufficient reasoning for the proposed changes and a lack of benefit to affected residents.

8.      Where submissions were supportive they did so on the grounds that the expansion was based on common sense and was logical, with one respondent pointing out that Canterbury Bankstown LGA may be too large for the current Council to service.

9.      Having regard to the lack of support from the community and the concerns raised in the submissions by Bayside Council and Canterbury Bankstown City Council, proceeding with the proposals to the Minister for Local Government at this time is unlikely to be supported by residents.

Financial Implications

10.    Should Council proceed to a submission to the Boundaries Commission for an amendment or variation to the boundaries of the Georges River LGA, additional costs would be involved in preparing the submission at an estimated $100,000.

Risk Implications

11.    Operational risk/s identified and management process applied. There are some reputation risks to Council in proceeding with the proposed boundary changes.

Community Engagement

12.    Community engagement was conducted as outlined in this report.

File Reference

D21/23630

 

 

 

  


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

Item:                   FIN013-21          Draft 2021/22 Budget - Consideration of Councillor Ward Discretionary Fund and Program Results (2019 to 2021) 

Author:              Research and Projects Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

(a)     That Council note the successful community outcomes achieved during the 2019/2020 financial year of the Councillor Discretionary Ward Fund Program.

(b)     That Council consider the allocation of $75,000 in the draft 2021/2022 Budget towards the Councillor Ward Discretionary Fund program, for the purposes of non-capital allocations.

(c)     That should Council allocate the funds in the 2021/22 Budget, the funds only be made available to incoming Councillors elected after the September 2021 elections.

(d)     That the General Manager be delegated authority to make minor editorial changes to the Councillor Ward Discretionary Fund Policy to allow for efficient administration of the program for the 2021/2022.

 

EXECUTIVE SUMMARY

1.      This report provides a detailed summary of the 2019/2020 outcomes of the Councillor Ward Discretionary Fund Program and the funding allocations made in accordance with the Councillor Ward Discretionary Fund Policy (‘Policy’).

2.      At its meeting in April 2020, and with consideration to Council’s deferral of the Special Rate Variation, Council resolved to suspend the $1 million budget allocation for the Councillor Ward Discretionary Fund Program for the 2020/2021 financial year (NOM019-20).

3.      This report is seeking Council’s endorsement of a significantly reduced budget allocation of $75,000 for the 2021/2022 financial year for the continuation of the Councillor Ward Discretionary Fund Program.

BACKGROUND

4.      The Councillor Ward Discretionary Fund Program was first endorsed by Council in March 2018, with the Program commencing in the 2018/2019 financial year.

5.      Council resolved that the General Manager prepare a Councillor Ward Discretionary Fund administrative guideline (‘Policy’), to support the implementation of the Fund, having regard to similar successful Funds operating in New South Wales and Victorian councils. 

6.      Independent advice and review of the ‘Councillor Ward Discretionary Fund Policy’ was sought from both the Independent Commission Against Corruption (ICAC) and Office of Local Government (OLG) prior to Council’s consideration and adoption of the Policy.

7.      The purpose of the Councillor Ward Discretionary Fund was to provide Councillors with an agile and responsive program to address an unmet demand in the community for the provision of minor capital works or for minor funding support that did not qualify for other established and traditional funding programs of Council such as the annual Community Grants Program, Venue Hire Grants Program, etc. 

8.      The Policy provides two funding categories:

·    Minor capital works: $170,000 being allocated per Ward, per annum; and 

·    Non-capital (individual and community) funding: $10,000 per Councillor, per annum.

9.      Council endorsed, as part of the 2019/2020 Operational Budget, funding of $1,000,000 for the Program in the following categories:

·    Minor capital works: $850,000

·    Non-capital (individual and community) funding: $150,000

2019/2020 PROGRAM RESULTS

MINOR CAPITAL WORKS FUNDING

10.    A total of $831,223.60 of the $850,000.00 was allocated to 32 approved capital projects across the Georges River Council Local Government Area.

·    Blakehurst Ward, Hurstville Ward, Kogarah Ward and Peakhurst Ward expended the entire $170,000.00 budget available.

·    Mortdale Ward had a $18,776.40 unallocated balance.

Ward

Allocated

Balance

Number of Projects Funded

Blakehurst

$170,000.00

$0

9

Hurstville

$170,000.00

$0

6

Kogarah

$170,000.00

$0

4

Mortdale

$151,223.60

$18,776.40

7

Peakhurst

$170,000.00

$0

6

TOTAL

$831,223.60

$18,776.40

32

11.    Examples of projects funded;

·    Footpath restorations and renewals (1,202sqm)

·    Shelters and picnic tables

·    Domestic Violence campaign

·    Water stations and bubblers

·    Hogben Park, installation of gym equipment

·    Lighting at Henry Lawson Reserve

·    Christmas decorations for community spaces.


 

2019/2020 PROGRAM RESULTS

NON-CAPITAL (INDIVIDUAL AND COMMUNITY) FUNDING

12.    Council endorsed 86 requests for non-capital funding, totalling $56,113.00

 

Councillor

Allocated

Balance

Number of Recipients

Clr Agius

$1,100.00

$8,900.00

2

Clr Badalati

$3,000.00

$7,000.00

2

Clr Elmir

$3,800.00

$6,200.00

4

Clr Greene

$10,000.00

$0

10

Clr Grekas

$10,000.00

$0

10

Clr Hindi

$2,387.00

$7,613.00

2

Clr Kastanias

$5,200.00

$4,800.00

5

Clr Katris

$7,300.00

$2,700.00

6

Clr Konjarski

$1,800.00

$8,200.00

2

Clr Landsberry

$10,000.00

$0

11

Clr Liu

$6,500.00

$3,500.00

5

Clr Payor

$4,800.00

$5,200.00

4

Clr Symington

$10,000.00

$0

9

Clr Tegg

$8,000.00

$2,000.00

6

Clr Wu

$10,000.00

$0

8

TOTAL

$93,887.00

$56,113.00

86

13.    During the 2019/2020 year, Councillors have been able to provide financial assistance to a wide number of community groups and individuals located within, or providing services to, the Georges River community as follows:

Category

Total Recipients

Percentage

Community Service

64

73.9%

Cultural/Arts

2

3.2%

Environmental

2

1.9%

Individuals

14

15.7%

Sporting

4

5.3%

 Total

86

100%

14.    Examples of funding purpose;

·    Purchase of equipment and uniforms

·    Support artists in the ‘Artist in Residence’ program

·    Contributions towards sporting season costs and events

·    Support of local charities providing emergency relief packages

·    Support charities upgrading technology

·    Contribution towards sporting and coaching clinics

·    Contribution towards water monitoring program

·    Support Domestic Violence campaign.

15.    The second half of the 2019/2020 financial year, saw the emergence of the COVID-19 pandemic and related restrictions. Feedback received from funding recipients during this time was very positive and resulted in the promotion of Council on social and other media platforms including the websites of many funding recipients.

2020/2021 PROGRAM RESULTS

16.    Further to Council’s resolution from April 2020 (NOM019-20), Council suspended the Councillor Ward Discretionary Fund Program and all associated budget allocations for the 2020/2021 financial year.

17.    There are no results to report for the 2020/2021 financial year.

SUMMARY OF PROGRAM FUNDING (2018 to 2021)

Minor Capital Works Funding: 2018-2021

Minor Capital

Allocated

Balance

Projects Funded

2018/2019

$847,000.00

$3,000.00

25

2019/2020

$831,223.60

$18,776.40

32

2020/2021

NIL

NIL

NIL

 Non-Capital (Individual and Community) Funding: 2018-2021

Non-Capital

Allocated

Balance

Number of Recipients

2018/2019

$144,000.00

$6,000.00

150

2019/2020

$93,887.00

$56,113.00

86

2020/2021

NIL

NIL

NIL

DISCLOSURES OF INTEREST

18.    With respect to the 2019/2020 financial year, Councillors declared a total of one (1) conflict of interest for the total 118 requests for funding.

Council Meeting

Council Report

Councillor

Organisation

25 May 2020

CCL034-20

Clr Greene

St George Children with Disabilities Fund

FINANCIAL IMPLICATIONS

19.    It is recommended that Council consider an allocation of $75,000 in the draft 20201/2022 Budget towards the Councillor Ward Discretionary Fund program, for the purposes of non-capital allocations only.

20.    It is recommended that the $75,000 funding be transferred from Council’s Donations, Grants and Community Sponsorship budget as part of the annual budget process.  This action would result in the elimination of the annual Donations budget of $50,000 and a reduction in the Community Event Sponsorship budget from $109,000 to $84,000. The proposed 2021/2022 budget transfer for consideration is as follows:

Per Councillor

Total

Non-Capital

$5,000.00

$75,000.00

Total

 

$75,000.00

RISK IMPLICATIONS

21.    The risk implications of continuing the program beyond its initial year are considered to be low due to Council’s existing robust Policies and Procedures, including but not limited to:

·    Councillor Ward Discretionary Fund Policy

·    ICAC endorsement of the Policy

·    Sponsorship and Donations Policy

·    Code of Conduct

·    Public Interest Disclosure Reporting Policy

·    Fraud and Corruption Prevention Policy

22.    To ensure transparency of the funding provided under the Councillor Ward Discretionary Fund Policy, a register of all approved fund allocations is available on Council’s website

https://www.georgesriver.nsw.gov.au/Community/Grants-and-Sponsorship/Councillor-Ward-Discretionary-Fund

COMMUNITY ENGAGEMENT

23.    No community engagement will occur as a result of this report.

FILE REFERENCE

D20/281374

 

 

 

  


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

Item:                   FIN014-21     Property Matter - Compulsory Acquisition of Open Space Land, Beverly Hills 

Author:              Head of Strategic Property

Directorate:      Business and Corporate Services

Matter Type:    Committee Reports

 

 

 

Recommendation:

(a)     That pursuant to Section 186 of the Local Government Act, 1993, formal application be made to the Minister and Governor via the Office of Local Government seeking approval to commence the compulsory acquisition process for Lot 12 in Deposited Plan (DP) 1038625.

(b)     That following approval of the Office of Local Government and Minister/Governor to commence compulsory acquisition proceedings, the General Manager be authorised to sign the Notice of Compulsory Acquisition of Land and that the notice be published in the NSW Government Gazette.

 

(c)     That upon acquisition, a restrictive covenant be placed upon the land that any subsequent reclassification and sale of any interest or estate in the land will only occur on the basis that one half of any consideration received shall be remitted to the former land owner.

 

Executive Summary

1.      On 16 December 2009, the former Hurstville City Council (via CCL227A-09) agreed to a new Local Government Area (LGA) boundary with the former Canterbury City Council following the construction of the M5 East Motorway.

2.      As a result of the new LGA boundary, both Councils agreed that as the pockets of open space land that fell in each other’s respective LGA’s are classified as “community land,” each Council would acquire the subject lands via the compulsory acquisition process for one dollar ($1), in accordance with the Land Acquisition (Just Terms Compensation) Act, 1991.

3.      The mutual acquisition of these lands took place some years ago around 2013.  A parcel of land forming part of the Tallawalla Street Reserve described as Lot 12 in DP1038625, was omitted from the acquisition process due to the late dedication of the adjoining Lot 13 in DP1038625  for freeway purposes by the then Roads and Maritime Services.

 

4.      The purpose of this report is to seek approval to formally approach the Office of Local Government and the Minister, to commence the compulsory acquisition process for the open space land described as Lot 12 in DP1038625 and owned by Canterbury Bankstown City Council, that currently falls within the Georges River Council Local Government Area.

Background

5.      On 7 August 2013, the former Hurstville City Council (HCC), via CCL246-13, resolved to compulsory acquire open space lands belonging to the former Canterbury Council.  The acquisition resulted from a LGA boundary adjustment required after the construction of the M5 East motorway.

6.      Similarly, open space lands belonging to the former HCC, that were now located in the former Canterbury Council LGA, were subsequently compulsory acquired by Canterbury Council.  A copy of the HCC report in this matter (excluding appendices) is provided as Attachment 1 to this report.

7.      The exception was Lot 12 in DP1038625 forming part of the Tallawalla Street Reserve in Beverly Hills (see location plan Attachment 2). At the request of Georges River staff, and to rectify this anomaly, Canterbury Bankstown City Council has recently resolved to permit Georges River Council to commence the acquisition of the abovementioned land by compulsory process.

8.      Due to the community land classification of Lot 12 in DP1038625, compulsory acquisition is considered the most appropriate method of transfer.  In this regard, both parties have agreed that the land will be acquired for $1.00 with any other acquisition costs to be borne by the acquiring authority.

 

9.      Additionally, both parties have further agreed to place a restrictive covenant on the subject title being transferred, whereby any subsequent reclassification and sale of any interest or estate in the land will only occur on the basis that one half of any consideration received shall be remitted to the former land owner. Like the previous acquisitions between the parties, the covenant seeks to protect each Council’s financial interests in their former landholdings.

Financial Implications

10.    No budget impact for this report.

Risk Implications

11.   This matter is considered a minor administrative and operational matter.  No risks identified.

 

Community Engagement

12.   Community engagement is not required as part of the acquisition process.

File Reference

D21/36225

 

 

 

ATTACHMENTS

Attachment 1

Property Matter - Compulsory Acquisition of Open Space Land from Canterbury City Council - Council Meeting 07 August 2013

Attachment 2

Location Plan - Lot 12 DP1038625

 


Georges River Council -            Finance and Governance Committee - Monday, 8 March 2021

FIN014-21              Property Matter - Compulsory Acquisition of Open Space Land, Beverly Hills

[Appendix 1]           Property Matter - Compulsory Acquisition of Open Space Land from Canterbury City Council - Council Meeting 07 August 2013

 

 

Page 1

 




Georges River Council -            Finance and Governance Committee - Monday, 8 March 2021

FIN014-21              Property Matter - Compulsory Acquisition of Open Space Land, Beverly Hills

[Appendix 2]           Location Plan - Lot 12 DP1038625

 

 

Page 1

 


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

Item:                   FIN015-21     Property Matter - Commercial Property Portfolio - 2020/21 Second Quarter Report 

Author:              Strategic Property Specialist

Directorate:      Business and Corporate Services

Matter Type:    Committee Reports

 

 

 

Recommendation:

That Council receives and notes the Commercial Property Portfolio Second Quarter Report for 2020/2021.

 

Executive Summary

1.      At the Council meeting held on 1 May 2017, Council resolved to receive a regular report on the Commercial Property Portfolio and other associated leases and licences.

Background

2.      The report presented to Council includes information on the commercial properties within the Commercial Property Portfolio including commercial car parking.

3.      The report is an evolving document and responds to the ongoing audit of Council’s commercial leases and licences and the execution of new leases and licences.

4.      The table below shows the performance of the portfolio up to the end of Quarter 2 (31/12/2020) of the 2020/2021 financial year.

Property Type

Number of Properties

No. of Current Vacant Premises

Year to Date End Q2

 Net Income to 31/12/20 Actual

Year to Date End Q2

 Net Income to 31/12/20 Budget

Variance

 

Comments

Commercial inc. retail

81

7

$1,121,672

$1,144, 310

$22,638

(deficit)

Income under budget due to vacancies and COVID-19 rent waivers.  

Commercial Car Parks

4

0

$9,453

$19,300

$9,847

(deficit)

Carparking sites impacted about 50% by COVID-19.

Footway Trading

NA

NA

$11,471

$37,500

$26,029

(deficit)

Impact from COVID-19 as user charges are presently being waived. Income received is for applications only.

Outdoor Furniture Advertising

4

0

$59,586

$107,500

$47,914

(deficit)

Reduced advertising spend has reduced Council income.

Telecommunications

4

0

$66,643

$41,750

$24,893

surplus

Timing only, as $22k in income for full year received from Telstra for The Green at Kyle Bay.

Total Income

93

7

$1,268,825

$1,350,360

$81,535

(deficit)

 

5.      There are currently seven vacancies across the portfolio.

Financial Implications

6.      Budget variations are briefly explained in the table above. Budget shortfalls are predominantly the result of reduced car parking revenues due to decreased patronage associated with the COVID-19 pandemic and higher than expected maintenance costs associated with the commercial properties maintenance program.

7.      Some of the deficits recorded are as a result from rent relief granted to commercial tenants because of the COVID-19 pandemic and pursuant to the Federal Government’s mandated Code of Conduct in relation to small-medium sized business. The subject rent relief provided by Council affected 6 tenancies, totalling in the order of $48,000 over the reporting period.  It should be noted, however, that approximately 50% of this amount is intended to be collected over future reporting periods.

Risk Implications

8.      Council’s losses arising due to the COVID-19 pandemic have been reported previously to Council. The economy has entered 2021 with a subdued growth rate which should accelerate in the second half of the year.

 

9.      This will depend, however, on lingering consumer and business caution, diminishing fiscal support and the strains of rising public and private debt.

Community Engagement

10.    No community engagement is required as a result of this report.

 

File Reference

D21/39440

 

 

 

  


Georges River Council – Finance and Governance Committee -  Monday, 8 March 2021                                              Page 1

CONFIDENTIAL ITEMS (CLOSED MEETING)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Meeting at which the press and public are excluded.

 

FIN005A-21       Georges River Council Premium Facilities - Commercial Arrangements

(Report by Chief Financial Officer)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) (d(i)) (d(ii)) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it; AND commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it; AND commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.