AGENDA


Council Meeting

 

Monday, 22 March 2021

 

 

BLENDED MEETING

Dragon Room (Level 1, Georges River Civic Centre, Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

 

Ordinary Meeting

 ORDER OF BUSINESS

 

1.      OPENING

2.      NATIONAL ANTHEM

3.      PRAYER

4.      ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5.      APOLOGIES / LEAVE OF ABSENCE

6.      NOTICE OF WEBCASTING

7.      DISCLOSURES OF INTEREST

8.      PUBLIC FORUM

9.      CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

CCL011-21       Confirmation of the Minutes of the Ordinary Meeting held 22 February 2021

(Report by Executive Services Officer)....................................................................... 4

10.    MAYORAL MINUTE

11.    CONDOLENCES

12.    COMMITTEE REPORTS

CCL012-21       Report of the Environment and Planning Committee Meeting held on 8 March 2021

(Report by Executive Services Officer).................................................................... 21

CCL013-21       Report of the Finance and Governance Committee Meeting held on 8 March 2021

(Report by Executive Services Officer).................................................................... 30

CCL014-21       Report of the Assets and Infrastructure Committee Meeting held on 8 March 2021

(Report by Executive Services Officer).................................................................... 41

CCL015-21       Report of the Community and Culture Committee Meeting held on 8 March 2021

(Report by Executive Services Officer).................................................................... 47

 

 

 

13.    ENVIRONMENT AND PLANNING

Nil

14.    FINANCE AND GOVERNANCE

CCL016-21       Appointment of Independent Members for the Georges River Audit Risk and Improvement Committee

(Report by Chief Audit Executive)............................................................................. 53

CCL017-21       Tabling of Disclosure of Interest Returns

(Report by Manager Governance and Risk)............................................................ 71

CCL018-21       FIN009-21: Report on Outstanding Council Resolutions (Period up to and including 31 December 2020)

(Report by Executive Services Officer).................................................................... 72

CCL019-21       2021 National General Assembly of Local Government Conference - Canberra, June 2021

(Report by Manager, Office of the General Manager)......................................... 107

15.    ASSETS AND INFRASTRUCTURE

Nil

16.    COMMUNITY AND CULTURE

Nil

17.    NOTICES OF RESCISSION

Nil

18.    NOTICES OF MOTION

NM009-21          DEFERRED NOTICE OF MOTION FROM THE ORDINARY COUNCIL MEETING OF 22 FEBRUARY 2021 - (NM007-21) Sydney Water Waterway Health Improvement Program, Kogarah Bay Creek

(Report by Councillor Payor).................................................................................... 122

NM010-21          Steps Towards a Dementia-Friendly Georges River Local Government Area

(Report by Councillor Symington)........................................................................... 123

NM011-21          Accolades for Council's 'In Good Taste' Festival 2021

(Report by Councillor Liu)......................................................................................... 125

NM012-21          Independent Commission Against Corruption Investigation Into Georges River Councillors

(Report by Councillor Grekas)................................................................................. 126

NM013-21          Status Update - Sharing Facilities and Infrastructure with the NSW Department of Education

(Report by Councillor Grekas)................................................................................. 127

NM014-21          Investigation of School Safety Zone - Intersection of Lynwood Street and Phillip Street, Blakehurst

(Report by Councillor Elmir)..................................................................................... 128

NM015-21          Proposed Reinstatement of the Voluntary Pensioner Rebate

(Report by Councillor Badalati)................................................................................ 129

NM016-21          Proposed Construction of a Bocce Court at Smith Park, Morgan Street, Kingsgrove

(Report by Councillor Badalati)................................................................................ 131

NM017-21          Bus Stops on Rocky Point Road, Sans Souci and Ramsgate

(Report by Councillor Payor).................................................................................... 132

19.    QUESTIONS WITH NOTICE

QWN005-21      Allocation of LRCI and FAG Grant Funding 2020/21

(Report by Councillor Katris).................................................................................... 133

QWN006-21      Georges River Council Code of Meeting Practice

(Report by Councillor Hindi)..................................................................................... 135

QWN007-21      Status of Developer Contributions Audit (Former Hurstville City Council)

(Report by Councillor Hindi)..................................................................................... 136

QWN008-21      Status of Developer Contributions Audit (Private Certifiers)

(Report by Councillor Hindi)..................................................................................... 137

QWN009-21      Status of ICAC Investigation - Leaking of Confidential Information

(Report by Councillor Hindi)..................................................................................... 138

QWN010-21      Netstrata Jubilee Stadium Precinct - Plan of Management and Masterplan

(Report by Councillor Payor).................................................................................... 139

20.    CONFIDENTIAL (CLOSED SESSION)

CCL007A-21     Transport for NSW Commuter Car Park Proposal - Edgbaston Road, Beverly Hills

(Report by Head of Strategic Property)

 


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 4

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   CCL011-21   Confirmation of the Minutes of the Ordinary Meeting held 22 February 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Previous Minutes

 

 

 

Recommendation:

That the Minutes of the Ordinary Council Meeting held on 22 February 2021 be adopted.

 

Executive Summary

The Minutes of the Ordinary Council Meeting of 22 February 2021, as attached, be adopted by Council as a true and correct record of that meeting.

Following adoption by Council, the Minutes will be published on Council’s website.

File Reference

SF21/3559

 

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes - Council Meeting 22 February 2021

 


Georges River Council - Ordinary Meeting - Monday, 22 March 2021

CCL011-21             Confirmation of the Minutes of the Ordinary Meeting held 22 February 2021

[Appendix 1]           Unconfirmed Minutes - Council Meeting 22 February 2021

 

 

Page 7

 
















 


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

COMMITTEE REPORTS

Item:                   CCL012-21   Report of the Environment and Planning Committee Meeting held on 8 March 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the Environment and Planning Committee recommendations for Item ENV004-21 to ENV009-21, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Item ENV004-21 to ENV009-21 is submitted to Council for determination.

2.      These recommendations were made by the Environment and Planning Committee at its meeting on 8 March 2021.

COMMITTEE RECOMMENDATIONS

ENV004-21       Draft 2021/22 Budget - Consideration of Significant Tree Register

(Report by Manager Environment Health & Regulatory Services)

 

That Council consider the allocation of $40,000 within the draft 2021/2022 budget for the engagement of a suitably qualified environmental consultancy to prepare a Significant Tree Register for the Georges River local government area.

 

ENV005-21       Outcomes of Public Exhibition - Planning Proposal (Georges River Local Environmental Plan 2021)

(Report by Strategic Planner/Urban Designer)

(a)     That Council notes the submissions received during the public exhibition of the Planning Proposal (PP2020/0002) to amend the Hurstville Local Environmental Plan 2012 and Kogarah Local Environmental Plan 2012 (or if gazetted, Georges River Local Environmental Plan 2020).

(b)     That Council endorses the amended Planning Proposal as follows to be forwarded to the Department of Planning, Industry and Environment for gazettal in accordance with Section 3.36 of the Environmental Planning and Assessment Act 1979:

i)     Amend the Land Zoning Map to rezone the Narwee Housing Investigation Area from R2 Low Density Residential to a combination of R3 Medium Density Residential and R4 High Density Residential;

ii)    Amend the Lot Size Map to increase the minimum subdivision lot size:

a.  in the proposed R3 Medium Density Residential from 450sqm to 800sqm; and

b.  in the proposed R4 High Density Residential from 450sqm to 1,000sqm;

iii)  Amend the Height of Buildings Map to:

a.  increase the maximum building height in the proposed R4 High Density Residential from 9m to 13m (Narwee HIA);

b.    increase the maximum building height in the Hurstville – Hillcrest Avenue HIA from 12m to 13m;

c.    amend the maximum building height applied at 33 Dora Street, Hurstville from 30m to 15m; and

d.    amend the maximum building height applied at 199 Rocky Point Road, Ramsgate from 21m to 15m and 21m in accordance with the existing split zoning;

iv)   Amend the Floor Space Ratio Map to:

a.    to increase the maximum floor space ratio in the proposed R3 Medium Density Residential from 0.55:1 to 0.7:1 (Narwee HIA);

b.    to increase the maximum floor space ratio in the proposed R4 High Density Residential from 0.55:1 to 1:1 (Narwee HIA); and

c.    amend the maximum floor space ratio applied at 199 Rocky Point Road, Ramsgate from 2.5:1 to 1.5:1 and 2.5:1 in accordance with the existing split zoning;

v)      Amend Clause 4.1B Minimum lot sizes and special provisions for certain dwellings to include:

a.    minimum lot size of 800sqm for manor houses;

b.    minimum lot width of 18m for manor houses;

c.    minimum lot size of 800sqm for multi dwelling housing (terraces); and

d.    minimum lot width of 21m for multi dwelling housing (terraces);

vi)     Restrict the following sensitive use development types on all land located within the Narwee Housing Investigation Area:

a.    Hospital

b.    School

c.    Child care facility

d.    Old age housing

(c)     That Council endorses the Director Environment and Planning to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the Planning Proposal.

(d)     That all persons who made a submission to the Planning Proposal be notified of the outcomes of this meeting.

 

ENV006-21       Public Exhibition of Draft Georges River Affordable Housing Policy      2021

                         (Report by Manager Strategic Planning)

(a)     That the Council endorses the Draft Georges River Affordable Housing Policy 2021      for community consultation for a minimum period of 28 days.

(b)    That a further report will be provided to Council following the exhibition period.

ENV007-21       Georges River Council Waste Strategy 2021 – 2040

(Report by Manager Environment Health & Regulatory Services)

(a)     That Council endorse the Georges River Council Waste Strategy 2021-2040 (Attachment 1) of this report.

(b)     That Council re-allocate $16.2 million from the Domestic Waste Reserve to a new Waste Strategy Implementation Reserve, dedicated to the implementation of the key actions and vision of the Waste Strategy until 2040.

 

 

ENV008-21       Status Update on the Food Waste Feasibility Study

(Report by Manager Environment Health & Regulatory Services)

(a)     That the update on the status of the Food Waste Feasibility Study undertaken by the Southern Sydney Regional Organisation of Councils be noted.

(b)     That a further report be provided to Council following the completion of the Food Waste Feasibility Study.

 

ENV009-21       Waste Services Community Consultation - Implications for Waste Contracts

(Report by Manager Environment Health & Regulatory Services)

(a)     That Council notes the results of the community consultation program and the impacts on future waste service tenders and contracts.

(b)     That a status report be provided to Council in late 2021 on the progress of the tender process.

 

 

File Reference

D21/51905

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes – Environment and Planning Commitee Meeting 8 March 2021

 

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Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   CCL013-21   Report of the Finance and Governance Committee Meeting held on 8 March 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the Finance and Governance Committee recommendations for Items FIN0008-21 to FIN015-21 including FIN005A-21 as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items FIN008-21 to FIN015-21 are submitted to Council for determination.

2.      These recommendations were made by the Finance and Governance Committee at its meeting on 8 March 2021.

COMMITTEE RECOMMENDATIONS

FIN008-21        Investment Report as at 31 January 2021

                         (Report by Senior Financial Accountant - Reporting)

That Council receives and notes the contents of the Investment Report as at 31 January 2021.

 

FIN009-21        Report on Outstanding Council Resolutions (Period up to and     including 31 December 2020)

(Report by Executive Services Officer)

That the report on Outstanding Council Resolutions (period up to and including 31 December 2020), be received and noted.

 

FIN010-21        Audit, Risk and Improvement Committee Minutes from meetings held  on 21 September and 19 October 2020

                         (Report by Chief Audit Executive)

(a)   That the confirmed Minutes of the Audit, Risk and Improvement Committee meeting held on 21 September 2020 be received and noted.

(b)     That the confirmed Minutes of the Audit, Risk and Improvement Committee (Special   Financial Statements) meeting held on 19 October 2020 be received and noted.    

 

FIN011-21        2020/21 Half Yearly Progress Report for Quarter Ending 31 December   2020

(Report by Integrated Planning and Reporting Officer)

(a)     That Council receive and note the Half Yearly Progress Report July 2020 - December 2020.

(b)     That Council endorse the Delivery Program and Operational Plan items recommended for cancellation, being placed on hold, or altered as detailed in Attachment 1.

(c)     That a copy of the Half Yearly Progress Report July 2020 – December 2020 be published on Council’s website.

(d)     That the General Manager be delegated authority to make minor editorial changes to the Half Yearly Progress Report prior to publishing on Council’s website.

 

FIN012-21        Amalgamation Proposal (Review of Local Government Area Boundaries)   - Outcome of Community Engagement

    (Report by Director City Strategy and Innovation) 

 

(a)  That Council note the outcome of the community engagement regarding the amalgamation proposal to amend the boundaries of the Georges River local  government area.

(b)     That Council take no further action in relation to these proposals at this time and all    persons who made written submissions be advised of this decision.

 

FIN013-21         Draft 2021/22 Budget - Consideration of Councillor Ward Discretionary Fund and Program Results (2019 to 2021)

                     (Report by Research and Projects Officer)

 

(a)     That Council note the successful community outcomes achieved during the 2019/2020 financial year of the Councillor Discretionary Ward Fund Program.

(b)    That this matter be deferred for further consideration by the newly elected Council   following the Local Government Election in September 2021.

 

FIN014-21         Property Matter - Compulsory Acquisition of Open Space Land, Beverly Hills

                     (Report by Head of Strategic Property)

(a)     That pursuant to Section 186 of the Local Government Act 1993, formal application be made to the Minister and Governor via the Office of Local Government seeking approval to commence the compulsory acquisition process for Lot 12 in Deposited Plan (DP) 1038625.

(b)     That following approval of the Office of Local Government and Minister/Governor to commence compulsory acquisition proceedings, the General Manager be authorised to sign the Notice of Compulsory Acquisition of Land and that the notice be published in the NSW Government Gazette.

(c)     That upon acquisition, a restrictive covenant be placed upon the land that any subsequent reclassification and sale of any interest or estate in the land will only occur on the basis that one half of any consideration received shall be remitted to the former land owner.

 

 

 

FIN015-21        Property Matter - Commercial Property Portfolio - 2020/21 Second Quarter     Report

                     (Report by Strategic Property Specialist)

That Council receives and notes the Commercial Property Portfolio Second Quarter Report for 2020/2021.

 

FIN005A-21       Georges River Council Premium Facilities - Commercial                       Arrangements

                     (Report by Chief Financial Officer)

(a)    That Council receives and notes the information contained within this report.

(b)    That the General Manager prepares a further report detailing the commercial   arrangements of the Norm O’Neil Cricket Centre.

 

File Reference

D21/51917

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes – Finance and Governance Commitee Meeting 8 March 2021

 

 

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Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   CCL014-21   Report of the Assets and Infrastructure Committee Meeting held on 8 March 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the Assets and Infrastructure Committee recommendations for Items ASS008-21 to ASS010-21, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items ASS008-21 to ASS010-21 are submitted to Council for determination.

2.      These recommendations were made by the Assets and Infrastructure Committee at its meeting on 8 March 2021.

COMMITTEE RECOMMENDATIONS

ASS008-21        Report of the Georges River Local Traffic Advisory Committee Meeting 2 March 2021

                         (Report by Coordinator Traffic & Transport)

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 2 March 2021 be adopted by Council.

 

ASS009-21        T20/021 Tender for Construction of Sports Field Lighting

                                  (Report by Coordinator Parks & Waterways)

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Sportz Lighting for $329,537 (excluding GST) and REES Electrical for $94,920 (excluding GST), in a total amount of $424,457 (excluding GST), after having regard to all the circumstances, as the tenderers appear to be the most advantageous and appoint Sportz Lighting and REES Electrical as the Principal Contractors under the Contract Number T20/021 Sports Field Lighting - Various Locations.

(b)     That the General Manager be authorised to sign contracts with the preferred tenderers on behalf of Council.

(c)     That Council Officers inform the unsuccessful Tenderers of the Council Resolution to decline to accept those tenders.

 

ASS010-21        Georges River Foreshore Access and Improvement Plan (2021)

                                  (Report by Manager, Project Delivery)

(a)     That Council adopt the Georges River Foreshore Access and Improvement Plan (2021) (2021).

(b)     That the General Manager seek grant funding to implement the prioritised environmental and access improvement projects identified within the Plan.

 

 

File Reference

D21/51931

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes – Assets and Infrastructure Commitee Meeting 8 March 2021

 

 

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Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   CCL015-21   Report of the Community and Culture Committee Meeting held on 8 March 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the Community and Culture Committee recommendations for Items COM006-21 to COM010-21, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items COM006-21 to COM010-21 are submitted to Council for determination.

2.      These recommendations were made by the Community and Culture Committee at its meeting on 8 March 2021.

COMMITTEE RECOMMENDATIONs

COM006-21       Stronger Communities Funding Update (July-December 2020)

(Report by Multicultural and Indigenous Development Officer)

(a)     That Council receive and note the update on the remaining Stronger Communities Fund projects as listed in this report; and

(b)     That Council continue to receive regular reports on the remaining Stronger Communities Fund projects still in progress.

 

COM007-21       Place Naming – Meryl Burton Reserve (Results of Public Exhibition)

(Report by Manager Library Services)

That the name “Meryl Burton Reserve” be assigned to the currently unnamed reserve at the corner of Gloucester Road and Warwick Street in Hurstville and be submitted to the NSW Geographical Names Board for review and gazettal.

 

COM008-21       Adoption of Georges River Night Time Economy Study 2021

(Report by Senior Project Officer)

That Council adopt the Georges River Night Time Economy Study 2021 and accompanying action plan as attached to this report.

 

COM009-21       Economic and Social Recovery Plan - Quarterly Update

                                  (Report by Senior Project Officer)

That Council receive and note the attached Economic and Social Recovery Plan update for the Quarter 2 reporting period.

 

COM010-21       Draft 2021/2022 Budget - Consideration of Hurstville Revitalisation       Project

                                  (Report by Senior Project Officer)

(a)     That Council note the construction of the first stage of the Hurstville Revitalisation Project (the Palm Court and MacMahon Courtyard projects) will commence in the 2021/22 financial year upon receipt of adequate grant funding.

(b)     If adequate grant funding is not received that Council consider the allocation of up to $4.5m within the draft 2021/2022 budget for the construction of the first stage of the Hurstville Revitalisation Project (the Palm Court and MacMahon Courtyard projects).

 

 

File Reference

D21/51964

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes – Community and Culture Commitee Meeting 8 March 2021

 

 

 

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Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

FINANCE AND GOVERNANCE

 

Item:                   CCL016-21        Appointment of Independent Members for the Georges River Audit Risk and Improvement Committee 

Author:              Chief Audit Executive

Directorate:      Office of the General Manager

Matter Type:    Finance and Governance

 

 

 

RECOMMENDATION:

(a)     That Council appoint the existing Audit Risk and Improvement Committee (ARIC) member, Mr Stephen Horne, to the position of ARIC Chairperson until 30 June 2022.

(b)     That Council appoint two independent members to ARIC in accordance with the Audit Risk and Improvement Committee Charter.

(c)     That Council adopt the revised Audit Risk and Improvement Committee Charter.

 

EXECUTIVE SUMMARY

1.      Council was briefed on 4 November 2019 on changes to NSW Local Government Internal Audit and Risk Management Framework being proposed by the NSW government (OLG).

2.      These changes included having 3 or 5 independent members comprising the ARIC and no Councillors.

3.      Council resolved at the Extraordinary Council meeting on 28 September 2020 (CCL053-20) that Councillor representation on the Audit Risk and Improvement Committee be discontinued in accordance with the impending legislation.

4.      In accordance with these proposed changes, the ARIC Charter has been revised to reflect expected best practice (Attachment 1). This Charter will serve as an interim measure until formal release the ARIC Terms of Reference in 2021/22 by the OLG.

5.      This report is to appoint two independent members to the ARIC, replacing the outgoing independent members, by providing Council with a short list of persons who applied via a public expression of interest (Attachment 2).

6.      The remaining member, Mr Stephen Horne has been on the ARIC since 2016.  To ensure continuity, it is proposed that Mr Horne assumes the role of Chair of ARIC and be appointed until the 30 June 2022.

BACKGROUND

7.      The Audit, Risk and Improvement Committee (ARIC) of Georges River Council commenced in its current format in October 2016, replacing the former Audit and Risk Management Committee of the Hurstville Council.

8.      Since 2016, the ARIC responsibilities, functions and operations have been governed by the Audit Risk and Improvement Committee Charter.  Georges River Council ARIC Charter is based on the OLG Model Charter (2009) with updates relating to the Local Government Amendment (Planning and Governance) Act 2016, Council decisions and other changes as suggested by the ARIC, industry or better practice (Attachment 1). 

9.      In 2016, three (3) independent members were appointed to ARIC, being:

a.      Mr John Gordon (Chair)

b.      Ms Elizabeth Gavey

c.      Mr Stephen Horne

10.    In October 2017, two Councillors were appointed to the Committee, being

a.      Councillor Christina Wu

b.      Councillor Warren Tegg

11.    In 2019, the OLG released a Discussion Paper in an effort to enhance governance in councils. This was NSW Local Government Internal Audit and Risk Management Framework. The aim was to provide a means of supporting the new Local Government (Planning and Governance) Amendment Act 2016 Section 428A, mandating Audit Risk and Improvement Committees and their responsibilities. This has resulted in a proposed Guideline which is expected to be circulated to all NSW councils in early 2021 with an expected implementation date of March 2022.

12.    On 28 September 2020, Council resolved at the Extraordinary Council meeting (CCL053-20) that councillor representation on the Audit Risk and Improvement Committee (ARIC) be discontinued and that the ARIC Terms of Reference (Charter) be amended to reflect this decision.

13.    The intention of establishing the ARIC in this format was to reflect the new Local Government (Planning and Governance) Amendment Act 2016. While the legislation does not take effect until March 2022, Council took a proactive position to further support a sound governance framework and to provide greater assurance around Council’s activities.

14.    The ARIC currently has a composition of three independent members.

15.    The ARIC operates under the Audit, Risk and Improvement Committee Charter which reflects the guidelines provided by the NSW Office of Local Government and industry best practice.

16.    The tenures of two of the independent members, Mr John Gordon (Chair) and Ms Elizabeth Gavey, expired on 31 December 2020.

17.    Mr Stephen Horne is the remaining independent member of the ARIC.

Chair of the ARIC

18.    Mr Stephen Horne is the only current remaining independent member of the ARIC.  Mr Horne’s tenure is due to expire on 30 June 2021.

19.    To ensure continuity, it is proposed that Mr Horne assumes the role of Chair of ARIC and is appointed until 30 June 2022.

Recruitment process for the new Independent ARIC Members

20.    In January 2021, Expressions of Interest were invited to fill the two independent member ARIC positions. These were sought from various sources including Institute of Internal Auditors, SEEK, LinkedIn, LG recruitment sites and Council’s website. The process was coordinated by the People and Culture Department in conjunction with the Chief Audit Executive (CAE).

21.    The Expressions of Interest were placed in advertisements including Institute of Internal Auditors, SEEK, LinkedIn, LG recruitment sites and Council’s website from 15 January to 19 February 2021.

22.    61 applications were received for the 2 positions when the EOI closed on 19 February 2021.

23.    The applicants were shortlisted to five persons based on various criteria including experience, qualifications, ARIC requirements, references and areas of speciality (confidential Attachment 2).

24.    The intent of the membership selection is to have a mix of specialities to ensure all the legislative responsibility requirements of the ARIC are fulfilled as specified under Section 428A of the Local Government Amendment (Planning and Governance) Act 2016, being:

-        Compliance

-        Risk Management

-        Fraud Control

-        Financial Management

-        Governance

-        Implementation of strategic plan, programs and strategies

-        Service Reviews

-        Performance Measurement data collection

-        Council Improvements 

25.    A shortlist of applicants has been included in confidential Attachments 1 and 2 of this report.  Attachment 1 is an assessment of the applicants against the requisite ARIC criteria.  Attachment 2 is the CV and application form submitted by the five shortlisted applicants.

Next Steps

26.    The next ARIC meeting is scheduled for 27 April 2021 at which time the two independent members and Chair should already be appointed by Council to commence their duties.

27.    Mr Stephen Horne is recommended to be appointed Chair as he has been on ARIC since 2016 and is the only non-new member. His tenure should be extended to 30 June 2022 to ensure continuity of ARIC membership and governance.

FINANCIAL IMPLICATIONS

28.    Within budget allocation. Each independent panel member will be reimbursed a member fee of $1,200 (including GST) per meeting for attendance at five meetings per year. This includes all costs associated with meeting attendance including preparation time, travel time and costs, reviewing of items, etc. The total budget, assuming 100% attendance, is $18,000 per annum.

COMMUNITY ENGAGEMENT

29.    Community engagement was conducted during the Expression of Interest stage for the Community representatives for a period of greater than 28 days. This has resulted in 61 applications being received by Council.

FILE REFERENCE

D21/30212

 

 

ATTACHMENTS

Attachment 1

ARIC Charter - March 2021

Attachment 2

CONFIDENTIAL Shortlist of applicants for independent membership of Audit Risk and Improvement Committee 2021 (Confidential)

Attachment 3

CONFIDENTIAL ARIC Member Shortlist CV & Applications 2021 (Confidential)

 


Georges River Council - Ordinary Meeting - Monday, 22 March 2021

CCL016-21             Appointment of Independent Members for the Georges River Audit Risk and Improvement Committee

[Appendix 1]           ARIC Charter - March 2021

 

 

Page 1

 















Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   CCL017-21        Tabling of Disclosure of Interest Returns 

Author:              Manager Governance and Risk

Directorate:      Business and Corporate Services

Matter Type:    Finance and Governance

 

 

 

RECOMMENDATION:

That Council receives and notes the report regarding the tabling of Disclosure of Interest Returns for Councillors and Designated Persons.

 

EXECUTIVE SUMMARY

1.      This report is presented for the purpose of tabling Disclosure of Interest Returns (Returns) recently lodged by Councillors and Designated Persons.

BACKGROUND

2.      In accordance with section 4.21(a) of Council’s Code of Conduct a designated person must complete and lodge a Return with the General Manager within 3 months of attaining a position of designated person. Also, under section 4.21(c), a designated person or Councillor can lodge an updated Return at any time.

3.      Returns from the following position holders have recently been lodged in accordance with section 4.21(a) of the Code of Conduct:

·    Principal Planner x 2

4.      The completed Returns are tabled accordingly.

5.      To ensure continued compliance with the Government Information (Public Access) Act 2009, the Government Information (Public Access) Regulation 2009 and the Information and Privacy Commission’s Guideline 1: For Local Councils on the disclosure of information (returns disclosing the interest of councillors and designated persons), Council will publish this newly completed Return on its website. This Return will also continue to be available for inspection by the public at Council offices.

FINANCIAL IMPLICATIONS

6.      No budget impact for this report.

RISK IMPLICATIONS

7.      Report is consistent with legislative compliance and reporting requirements.

COMMUNITY ENGAGEMENT

8.      No community engagement is required as a result of this report.

FILE REFERENCE

20/657

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   CCL018-21   FIN009-21: Report on Outstanding Council Resolutions (Period up to and including 31 December 2020) 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Finance and Governance

 

 

 

RECOMMENDATION:

That the report on Outstanding Council Resolutions (period up to and including 31 December 2020), be received and noted.

 

EXECUTIVE SUMMARY

1.      This report provides progress on outstanding resolutions up to and including 31 December 2020.

BACKGROUND

2.      Attachment 1 contains all Council resolutions that remain outstanding or require further action. 

3.      Completed items have been marked accordingly and will be removed from future reports. 

FINANCIAL IMPLICATIONS

4.      There are no budget implications for this report.

RISK IMPLICATIONS

5.      The Enterprise Risk Management Strategy contains relevant actions in regard to the provision of an open, accessible and transparent decision making and meeting process.  The quarterly consideration of this report ensures that Councillors and members of the community are informed in regards to the status of implementation of council resolutions.  Operational risk/s identified and management process applied.

 

COMMUNITY ENGAGEMENT

6.      Members of the community are able to attend and address Council meetings in accordance with Council’s Code of Meeting Practice.

 

FILE REFERENCE

D21/52573

 

 

 

ATTACHMENTS

Attachment 1

Outstanding Council and Committee Resolutions - up to and including 31 December 2020 - MASTER DOCUMENT

 


Georges River Council - Ordinary Meeting - Monday, 22 March 2021

CCL018-21             FIN009-21: Report on Outstanding Council Resolutions (Period up to and including 31 December 2020)

[Appendix 1]           Outstanding Council and Committee Resolutions - up to and including 31 December 2020 - MASTER DOCUMENT

 

 

Page 1

 

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Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   CCL019-21   2021 National General Assembly of Local Government Conference - Canberra, June 2021 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:    Finance and Governance

 

 

 

Recommendation:

(a)     That Council endorse the attendance of Councillor Badalati and Councillor Hindi at the National General Assembly of Local Government held in Canberra on Sunday 20 June 2021 to Wednesday 23 June 2021. 

(b)     That Council nominate one Councillor to be the voting delegate to represent Georges River Council during debates on Motions presented to the Assembly.

 

Executive Summary

1.      The National General Assembly of Local Government (NGA) will be held at the National Convention Centre in Canberra on Sunday 20 June 2021 to Wednesday 23 June 2021.

2.      This report does not propose any motions to be submitted to the Australian Local Government Association for inclusion in the Conference Business Paper.

Background

3.      The 2021 National General Assembly of Local Government will meet on 20-23 June 2021 at the National Convention Centre in Canberra. The Assembly will be hosted by the Australian Local Government Association (ALGA).

4.      The theme of the Assembly this year is “Working Together for our Communities”. 

5.      There are two attendance options available to delegates.

·    Virtual

·    In-Person

6.      In determining Councillor attendance to the Assembly, Council is required to nominate one voting delegate to represent Georges River Council during debates on Motions presented to the Assembly. This report recommends that Council nominate Council’s voting delegate.

7.      Two Councillors have provided notice that they wish to attend the conference.

·    Councillor Con Hindi

·    Councill Vince Badalati

Motions

8.      This report does not propose any motions to be submitted to the Australian Local Government Association for consideration to include in the Conference Business Paper.

9.      Council has an opportunity to contribute to the development of national local government policy at the Assembly by submitting a Motion.

10.    If Council were to propose a Motion to be submitted for consideration, the Motion must follow specific criteria:

1.      be relevant to the work of local government nationally;

2.      be consistent with the themes of the National General Assembly;

3.      complement or build on the policy objectives of your state and territory local government association;

4.      be submitted by a Council which is a financial member of their state or territory local government association;

5.      propose a clear action and outcome; and

6.      not be advanced on behalf of external third parties that may seek to use the National General Assembly to apply pressure to Board members or to gain national political exposure for positions that are not directly relevant to the work of, or in the national interests of, local government.

11.    All Motions must be endorsed by Council prior to it being submitted to the Association. The Motions will then be reviewed by a Committee of the ALGA Board and State and Territory Government Associations to determine their eligibility for inclusion on the Business Paper.

12.    The attached (Attachment 1) Discussion Paper was previously circulated to Councillors.

13.    The deadline to submit Motions to the Association is 26 March 2021.

 

Financial Implications

14.    In-Person Attendance

The following is a summary of costs that would be incurred per person for travel to the Assembly and attend in-person:

·        Registration:      $989 (Early Bird Rate, to be booked and paid prior to 7 May 2021)

·        Travel to Canberra:   Approximately $450 return via car or $600 return flight

·        Accommodation:        $960 for 3 nights (approximately)

·        Meals and other expenses:  unknown

In addition to the above summary, it is anticipated that additional costs for incidentals, meals and taxi fares would also be incurred. Final costs will be determined after the Conference in accordance with the Policy.

The estimated total cost for attending this Conference (in-person) is approximately $2,549 (excluding meals, incidentals, taxi fare charges etc).

15.    Virtual Attendance

The following is a summary of costs that would be incurred per person attend virtually:

·        Registration:      $689

16.    In the 2020/2021 Budget allocation for interstate, overseas and long distance/interstate travel expenses there is currently a balance of $10,000.  Expenditure from this expense category is subject to a Council resolution.

17.    Additionally, in the 2020/21 Budget, there is an allocation of $3,000 per Councillor to attend Conferences and Seminars.

18.    Early Bird Registrations for attendance at the National General Assembly of Local Government close on 7 May 2021.

 

Risk Implications

19.    No operational or enterprise risks have been identified.

20.    The Policy on the Mayor and Councillors Expenses and Facilities sets out the entitlements for Councillors attending such conferences.

 

Community Engagement

21.    Community engagement is not required prior to Council considering this matter.

File Reference

D21/56932

 

 

 

ATTACHMENTS

Attachment 1

Discussion Paper - National General Assembly 2021

 


Georges River Council - Ordinary Meeting - Monday, 22 March 2021

CCL019-21             2021 National General Assembly of Local Government Conference - Canberra, June 2021

[Appendix 1]           Discussion Paper - National General Assembly 2021

 

 

Page 1

 












 


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

NOTICES OF MOTION

Item:          NM009-21 DEFERRED NOTICE OF MOTION FROM THE ORDINARY COUNCIL MEETING OF 22 FEBRUARY 2021 - (NM007-21) Sydney Water Waterway Health Improvement Program, Kogarah Bay Creek

Councillor:       Councillor Payor 

 

MOTION:

(a)     That Council support the consideration of further modifications to the stormwater design, such as replacing the open swale with an underground installation, and altering the access from Bruce and Renn Street; and

(b)     That Council provide an urgent workshop to bring together consulting engineers, State Government agencies and the community for an acceptable solution.

 

DIRECTOR’S COMMENT:

(a)     Council and Sydney Water have adopted a strategy to improve waterway health and enhance urban environments through the implementation of innovative civil and environmental projects, including the naturalisation of underground stormwater pipelines through the construction of aboveground, natural drainage swales.  The most recent example of this approach is the successful naturalisation of the stormwater pipeline at Gannons Park as part of the Stage 2 stormwater harvesting and recycling environmental project.

The Parkside Drive Reserve Waterway Health Improvement Project is a significant Sydney Water project which is consistent with these objectives, as well as those of Council’s Community Strategy Plan (CSP) and the Parkside Drive and Harold Fraser Reserves – Plan of Management (PoM) adopted in February 2009.

(b)     Community consultation has been extensive for this project since its commencement in 2017. During the three-year design and public consultation period, Sydney Water has participated in discussions with the community to provide information on the reasoning behind its design features to meet Australian Standards, site limitations and maintenance requirements. Sydney Water has mitigated impacts to immediate residents, while ensuring appropriate development of a significant community space. 

Sydney Water has advised that the contract was awarded in January 2020 for the completion of detailed designs and construction. Construction commenced on the project in February 2021. On this basis, and due to the significant community consultation and design amendments that have already occurred, Sydney Water has advised Council that it will not undertake any further amendments to the project and therefore will not attend any additional community workshops organised by Council for the purposes of modifying the design.

 

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D21/30201

 

 

  Item:        NM010-21 Steps Towards a Dementia-Friendly Georges River Local Government Area

Councillor:       Councillor Symington 

 

MOTION:

(a)     That the General Manager prepare a report which provides the steps required to make Georges River Council dementia-friendly.

(b)     This report should address:

(i)      Initiatives in place to support people with dementia in the Georges River community;

(ii)     Background to available case studies chronicling dementia-friendly initiatives;

(iii)    Opportunities for partnerships with relevant organisations to support people with dementia; and

(iv)    Potential grant funding opportunities that may be available from the State or Federal Government or other bodies.

 

 

DIRECTOR’S COMMENT

This Motion is consistent with the Georges River Council Community Strategic Plan 2018-2028 Pillar 5 - A Harmonious and Proud Community with Strong Social Services and Infrastructure, Goal 5.3 - The community is socially and culturally connected and specifically relates to Strategy 5.3.2 - Develop, support and promote programs and activities that foster social participation and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Dementia is not one specific disease but describes a collection of symptoms caused by different disorders affecting the brain. There are many different forms of dementia, some of the most common types being Alzheimer’s disease, Huntington's disease, Alcohol related dementia (Korsakoff's syndrome) and Creutzfeldt-Jakob disease. Dementia is diagnosed if two or more cognitive functions are significantly impaired. These can include memory, language skills, understanding information, spatial skills, and attention. Currently there is no prevention or cure so support is vital for both those living with dementia and their carers.

There are approximately half a million Australians living with dementia and an estimated 1.6 million people involved with their care. Dementia is the second leading cause of death in Australia overall but the first for women and the third for men. 

Dementia is the single greatest cause of disability for older people. People living with dementia make up approximately 52% of those in aged care facilities. Nationally, the proportion of the population aged 65 years and over increased from 12.3% to 15.9% between 2009 – 2019 (3101.0 - Australian Demographic Statistics, Jun 2019).

Georges River LGA population data indicates that 15.3% of the population were aged 65 years and over and that those aged 80 years and over represent 8.8% of the population, which is 0.5% higher than the State and National average (ABS, 2016, People – demographics and education).

FINANCIAL IMPLICATIONS

Grant funding opportunities are offered through peak body organisations such as Dementia Australia, Health NSW, and Alzheimer’s Australia.

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

FILE REFERENCE

D21/32681

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:          NM011-21 Accolades for Council's 'In Good Taste' Festival 2021

Councillor:       Councillor Liu 

 

MOTION:

That Council congratulates Georges River Council staff on the successful delivery of the ‘In Good Taste’ Festival and Little Lunar event which received unprecedented positive media coverage.

 

DIRECTOR’S COMMENT

This motion is consistent with the key objectives of the Georges River Council Community Strategic Plan 2018-2028, Pillar 5 - A Harmonious and Proud Community with Strong Social Services and Infrastructure, Goal 5.1 - Create and support events that celebrate community and cultural identity and benefit the economy.

It is also consistent with the adopted Georges River Council Events Strategy, Section 3 - Council Run Events and COVID-19 Safe Events Community Program 2021 to initiate, facilitate and support inclusive and accessible events that meet the community’s aspirations and actively connect Council to individuals, community groups and local business.

Utilising the universal theme of food, the In Good Taste festival held over the month of February 2021 connected our local community, supported local business through unique food experiences and promoted the diverse restaurants and food culture of the Georges River local government area in a COVID-safe manner.

In particular, the Little Lunar event held on Friday 19 February 2021 at Hurstville Plaza saw the community come together to welcome in the Year of the Ox by experiencing traditional lion dances and cuisine. The In Good Taste festival was delivered at sites across the local government area including Oatley, Narwee, Hurstville, Hurstville Grove, Riverwood and Connells Point.

The In Good Taste Festival attracted positive media coverage which included a media partner SBS Corporation; and editorials in the St George and Sutherland Shire Leader, TimeOut Sydney, ABC, 10NEWS, Good Food Sydney Morning Herald, The Australian, Xinhua News, China Central Television and WIN television.

FINANCIAL IMPLICATIONS

The ‘In Good Taste’ festival attracted grant funding of $10,000 from Multicultural NSW Lunar New Year grants. The remaining cost of $20,000 was funded from the Events Program 2020/21 Budget allocation (PJ 402006.6000.64804).

FILE REFERENCE

D21/40435

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:          NM012-21 Independent Commission Against Corruption Investigation Into Georges River Councillors

Councillor:       Councillor Grekas 

 

MOTION:

(a)     That pursuant to Council’s resolution of 23 April 2019 (NM033-19 Maintaining Public Confidence in Georges River Council) and the subsequent referral to the Independent Commission Against Corruption (ICAC), Council note that the Commission has confirmed there is an ongoing, active investigation into the matter.

(b)     That Council calls on the two Councillors who have become aware that they are subject to an ongoing ICAC investigation to voluntarily stand aside (and be granted a leave of absence from all Councillor duties) until such time as Council is notified that the ICAC investigation has concluded.

(c)     That Council request the Minister for Local Government, the Hon Shelley Hancock MP, to ask the Councillors under investigation to step aside until the ICAC investigation has concluded, should they not comply with Council’s request to do so.

(d)     That LGNSW be requested to support Council’s stance that it is appropriate during the course of an ICAC investigation (in order to maintain integrity in decision making and observe appropriate standards of governance) for those Councillors who are the subject of an investigation to stand aside to maintain public confidence in the integrity of Council decision making in NSW.

 

DIRECTOR’S COMMENT

In response to Council’s resolution of 23 April 2019, the allegations published in the Sydney Morning Herald in April 2019 were referred to the NSW Independent Commission Against Corruption.

On 4 December 2020, the Commission confirmed that there is an active and ongoing investigation into two Georges River Councillors and that Council may be advised of same.

FINANCIAL IMPLICATIONS

Expenditure on legal fees associated with the Independent Commission Against Corruption (ICAC) investigation into Councillors Badalati and Hindi as at 31 December 2020 was $1,303,161.  No income to offset this expenditure has been received to date.

An increase in operating expenditure (resulting from the investigation) of $600,000 is forecast to occur over the 6 months to 30 June 2021.

FILE REFERENCE

D21/55240

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:          NM013-21 Status Update - Sharing Facilities and Infrastructure with the NSW Department of Education

Councillor:       Councillor Grekas 

 

(a)     That the General Manager prepare a report for Council on the progress to date of negotiations with the Department of Education on the sharing of public education facilities and infrastructure such as halls and sporting fields.

(b)     That the report address the opportunities and impediments to making the use of Department of Education school assets by the community a reality.

 

DIRECTOR’S COMMENT

This motion is consistent with a previous Council resolution in 2017 which required Council to explore with the Department of Education opportunities to share assets with the community or the Council. 

In July 2018 Council signed the ’Joint Use Project MOU’ with the Department of Education which was an agreement to commence working together to explore the joint use of various Departmental assets.  Since that time progress has been made across some areas (eg: events).

This motion aligns with the Community Strategic Plan, Pillar 3 “Active and accessible places and spaces”.

FINANCIAL IMPLICATIONS

There are no financial or budget impact for this recommendation as it is calling for a report on current activities.

FILE REFERENCE

D21/47372

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:          NM014-21 Investigation of School Safety Zone - Intersection of Lynwood Street and Phillip Street, Blakehurst

Councillor:       Councillor Elmir 

 

MOTION:

(a)     That Council’s traffic engineers investigate turning movements at the intersection of Lynwood Street and Phillip Street, Blakehurst.

(b)     That the investigation cover matters related to safety, traffic congestion and school pick-up and drop-off zones.

(c)     That any actions required as a result of the investigation be reported to the Local Traffic Advisory Committee for consideration.

 

DIRECTOR’S COMMENT

This Motion is consistent with the Community Strategic Plan Pillar 3 – Active and Accessible Places and Spaces, Goal 3.2 – Roads, footpaths and cycleways are safe, accessible and free of congestion.

To determine whether changes are required to improve traffic flows and improve safety for vehicles turning right into Lynwood Street, Council officers will undertake vehicle movement counts and liaise with Transport for NSW to understand the potential impacts of traffic signal phasing on King Georges Road. 

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation as the investigation will be undertaken by Council officers.

Should the investigation require any traffic works to be undertaken in the future, the costs associated with those works will be reported to the Local Traffic Advisory Committee and Council.

FILE REFERENCE

D21/51612

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:          NM015-21 Proposed Reinstatement of the Voluntary Pensioner Rebate

Councillor:       Councillor Badalati 

 

MOTION:

That following the request for the Councillors Discretionary Ward Fund at the recent Finance and Governance Committee meeting, that the Voluntary Pensioner Rebate be reinstated to help many struggling pensioners.

 

DIRECTOR’S COMMENT

At its meeting of 8 March 2021 the Finance and Governance Committee considered report FIN013-21 Draft 2021/22 Budget – Consideration of Councillor Ward Discretionary Fund and Program Results (2019 to 2021).  The report requested Council’s consideration of a transfer of $75,000 from the annual Donations, Grants and Community Sponsorship budget of $159,000 to re-commence the Ward Fund program to enable non-capital donations by incoming Councillors to be made to the community in 2021/22.

Council did not include any voluntary pensioner rebate in its publicly exhibited 2020/21 Draft Budget.  Instead, Council adopted its Economic and Social Recovery Plan (ESRP) valued at approximately $47 million, which assisted a much broader section of the local community and businesses and complemented support packages rolled out by State and Federal governments (including the direct support of pensioners in the form of cash payments).

At that time, Council noted that eligible owner occupier pensioners already receive a $250 pensioner rebate that is mandatory under the Local Government Act 1993 – section 575 subsection (3)(a). Of this mandatory rebate, Council is required to pay 55% (or around $1 million) pursuant to section 581 of the Act.

There are currently around 8,000 eligible pensioners in Georges River.  Since the COVID-19 global pandemic, 8 pensioners have entered into a payment arrangement for deferred or staged payments of their rates. The number of pensioners with outstanding debts has also decreased by 5% since June 2019.    

The decrease in pensioner debts at Council could be attributed to the Federal Government’s COVID-19 support package which provided $2,000 in extra payments to eligible pensioners in 2020 and 2021.

Eligible pensioners included those currently receiving social security, veteran and other income support or are an eligible concession card holder.  The first two payments of $750 were made on 31 March 2020 and 15 July 2020. The subsequent two payments of $250 were made on 27 November 2020 and 26 February 2021.

FINANCIAL IMPLICATIONS

Immediate reinstatement of the voluntary pensioner rebate (at the previous rebate amount) would involve refunds to pensioners of $150 each this financial year.  Additional non-budgeted funds of $1.2 million for the rebate and $50,000 in resourcing and printing costs would be required to fund this recommendation with no source of funding being identified.

As highlighted in the Quarterly Budget Review adopted by Council on 22 February 2021, the proposed amendments to the 2020/21 Operational Budget resulted in a new forecast operating deficit of $3.2 million, which is a material decline of $1.3 million from the previous Quarter 1 Budget Review.

The decline was materially attributed to the increase in legal expenditure of $1.3 million. The legal fees increase is as a result of the NSW Independent Commission Against Corruption (ICAC) investigation into two Georges River Councillors.

In addition, as highlighted in the 2020/21 budget briefings, the New Rates 2021 report and the Quarterly Budget Review for period ended 31 December 2020, Council’s current financial position is in a high risk category in that further deterioration of the financial position and cash position could place Council in the position of not being able to fund operational expenditure commitments such as salaries for staff.

The reinstatement of the voluntary pensioner rebate of $150 in the current financial year as proposed by the Motion will have an unacceptable impact on Council’s working cash, ability to pay staff and suppliers.  Furthermore, the inclusion of the non-budgeted voluntary pensioner rebate would result in Council’s proposed 2020/21 operating deficit worsening to $4.5 million.

The proposed budget bid for the Councillor Ward fund involved the transfer of existing funds from the Donations, Grants and Community Sponsorship budget to the Ward Fund donations budget.  This action would have nil overall impact on the budget or operations of Council.  Officers have not identified an existing budget to transfer $1.2 million from to pay for the proposed reintroduction of the voluntary pensioner rebate.  Should Council proceed, the impact to Council’s budget will be a worsening budget operating deficit of at least $1.2 million.

Whilst the $1.2 million voluntary pensioner rebate was funded in 2019/20 from the Domestic Waste Management Reserve, this practice is not recommended again due to the projects already designated by Council to be funded from the Reserve including the potential construction of a Community Recycling Facility.  There are no other unrestricted funds available to fund this request.

FILE REFERENCE

D21/54186

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:          NM016-21 Proposed Construction of a Bocce Court at Smith Park, Morgan Street, Kingsgrove

Councillor:       Councillor Badalati 

 

MOTION:

(a)     That the General Manager prepare a report on the feasibility of installing a Bocce Court at Smith Park, Morgan Street, Kingsgrove behind the children’s playground.

(b)     That the report be provided to the April 2021 Council meeting.

 

DIRECTOR’S COMMENT

This Motion is inconsistent with the Community Strategic Plan Pillar 3 – Active and Accessible Places and Spaces, Goal 3.4 – Everyone has access to a range of active and passive recreation facilities, Strategy 3.4.1 Guided by the GRC Open Space, Recreation and Community Facilities Strategy, provide contemporary passive and active recreation spaces, aquatic facilities, synthetic fields, community centres and libraries. 

Extensive consultation was undertaken during the preparation of the Georges River Council Open Space, Recreation and Community Facilities Strategy.  At this time Boules, the collective name for a wide range of ball games including Bocce and Petanque, was not identified as a priority recreational activity. 

There is a Bocce Court (Boulodrome) located in Anglo Square at Westbourne Park, Carlton.  The court was constructed by Council in 2005 to specifically accommodate Boules.  Frequency of use at the Boulodrome located in Anglo Square has remained low since the time of construction.    

FINANCIAL IMPLICATIONS

The estimated cost to construct a Bocce Court is approximately $15,000 including excavation and levelling, provision of 32m of concrete kerb edge and the installation and compaction of crushed granite base. 

Should Council resolve to support this Motion, the detailed cost estimates for construction and maintenance will be provided in a future report.

FILE REFERENCE

D21/54193

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:          NM017-21 Bus Stops on Rocky Point Road, Sans Souci and Ramsgate

Councillor:       Councillor Payor 

 

MOTION:

That Council advises Transport for NSW of its concerns regarding the proposed removal of four bus stops on Rocky Point Road in Sans Souci and Ramsgate. This will create longer distances between the new proposed stops and may not respond to community needs in this area.

 

DIRECTOR’S COMMENT

This Motion is consistent with the Community Strategic Plan Pillar 3 – Active and Accessible Places and Spaces, Goal 3.2 – Roads, footpaths and cycleways are safe, accessible and free of congestion.

The NSW Government has funded the Gateway to the South Bus Improvements Program that is aimed at improving the reliability of bus services on southern Sydney’s main bus corridors. The program includes bus routes 476 and 477 that travel along Rocky Point Road from Miranda to Bondi Junction via Sydney Airport, and identifies a number of existing bus stops as having low patronage and being within close proximity to one another.

Transport for New South Wales (TfNSW) has advised that its  recommendations target an improvement in bus reliability and on-time running and attempt to strike the balance between maintaining a reasonable walking distance that does not exceed a 400m radius or on average a five minute walk, promote a more efficient bus network and provide for improved accessibility to any new or existing bus-stops.

TfNSW has advised that it is currently reviewing the feedback received from its public consultation process and will meet with relevant stakeholders in April 2021.

Council officers agree with the transport approach being undertaken by TfNSW, however have raised some concerns regarding the removal of bus-stops in certain locations due to community preference. 

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D21/55241

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

QUESTIONS WITH NOTICE

Item:                   QWN005-21  Allocation of LRCI and FAG Grant Funding 2020/21 

Author:              Councillor Katris

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTIONS

In the first instance, I would like to congratulate and extend our appreciation for the efforts that the General Manager and our support staff put into achieving a further 19 State and Federal Grants amounting to $8.5 million. As indicated in the supplementary agenda, dated 22 February 2021, these grants will provide further assistance in alleviating some of the issues that have affected our budgetary income caused by the health restrictions and much needed actions due to the Coronavirus.

With regards to my questions that appear below, my focus is on the Federal Governments Extension Grant of $4,662,684.00 which was provided to Council under their Local Roads and Community Infrastructure Program (and the $1.1m grant from OLG for financial funding from the Australian Government to local government allowing councils to spend the grant according to local priorities) I have been given to understand that Federal Grant has been allocated to the following two projects:

·           T20/014 Tender for the Construction of New Pavilion at Hurstville Oval

·           T20/023 Tender for the Construction of the Hurstville Golf Club Pavilion

Certain residents however drew my attention the Agenda of the Community and Culture committee report COM006-21 of 8 March 2021 where the assumption has been made that the amounts of $774,809.00 plus $1,315,248.00, totalling $2,090,057.00 has been taken from the Federal Governments Extension Grant of $4,662,684.00 which was provided to Council under their Local Roads and Community Infrastructure Program. The residents also referred me to the two reports, that went to Assets and Services, where it can be assumed that there is approximately $2.5 million left over from the Federal Governments Extension Grant of approximately $4.66 million. 

With regards to $1.1m grant from OLG for financial funding from the Australian Government to local government allowing councils to spend the grant according to local priorities, I note that there are quite a few projects indicated in Council’s Budgeted 2020/21 Capital Program which is not confidential and of which details of the works are published on page 70/154 of Council’s Operational Plan for 2020/21.

Based on the information that is presented above and on behalf of some of the residents that have brought these matters to my attention, I pose the following Questions:

1.      With regards to the $2.5million (very approximately) that appears to have been left over from the Federal Governments Extension Grant of $4,662,684.00 which was provided to Council under the Governments local Roads and Community Infrastructure Program, has this amount been an allocated to any Capital Works or other Projects as yet? If so, could Councillors be provided with a detailed list of such allocations, indicating the extent of the funding and its location? If the residual amount has not been allocated as yet, is it envisaged that the Councillors will be provided with a detailed list of possible Capital Works or other projects that can be considered so that they can endorse and prioritise the allocation of this residual Federal funding.

2.      With regards to the $1.1m grant from NSW OLG for financial funding from the Australian Government to local government allowing councils to spend the grant to local priorities, have the projects and/or Capital works been selected from those indicated in Council’s Budgeted 2020/21 Capital Program? If they have, could Councillors be provided with a detailed list of such allocations, indicating the extent of the funding and the location of such capital works and Projects? If the Grant amount has not been allocated as yet, is it envisaged that the Councillors will be provided with a detailed list of possible of Capital Works or other projects that can be considered so that Councillors can endorse and prioritise the allocation of this grant funding.

OFFICER RESPONSE

1.      Yes, as per usual practice Council officers applied for grants to fund projects in Council’s capital or operational budgets.  The Local Roads and Community Infrastructure Program extension grant of $4,662,684 part-funded the following projects: New Pavilion at Hurstville Oval ($774,809), Hurstville Golf Club Pavilion ($1,315,248), Mortdale Town Centre Public Domain Upgrade ($1,572,627) and the annual footpath renewal/maintenance program ($1,000,000).

 

2.      Yes, as per usual practice the annual Financial Assistance Grant (FAG) is applied to Council’s budgeted operational expenditure (such as employee costs, councillor expenses, insurances, utilities, etc). 

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   QWN006-21  Georges River Council Code of Meeting Practice 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Has the General Manager, Ms Gail Connolly, obtained legal advice on whether the resolution to demolish Carss Park pool is lawful and in accordance with the Code of Meeting Practice / LG Act? If not, why not? If yes, has a copy been circulated to the councillors as many residents are concerned about the legality of the motion.

OFFICER RESPONSE

The General Manager has requested staff to obtain legal advice on the matter.  The legal advice will be circulated to Councillors upon receipt.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   QWN007-21  Status of Developer Contributions Audit (Former Hurstville City Council) 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

In a statement to Government News Georges River Council confirmed that the leaking of confidential information had been referred to ICAC by General Manager Gail Connolly.  Council had also unanimously resolved to refer the developer contributions issue to ICAC, including “the alleged missing $4 million” and noted the work of council officers in identifying deficiencies in contribution schemes administered by the former Hurstville and Kogarah Councils.

1.   Has there been any deficiencies in developer contribution by the former Hurstville Council as stated in the article?

2.   If so, what are the deficiencies and how much money has been missing?

OFFICER RESPONSE

For the public record, it must be stated that there is not $4 million “missing” from Council’s developer contributions funds. This figure has been, and continues to be misreported, despite Council officer reports dating back to 2019 informing Council that the actual outstanding amount was $600,000, which has since been collected and paid to the Council.

1.   Yes.

2.   The deficiencies identified by Council’s Audit are as per those previously detailed in separate reports to Council in QWN002-21 dated 22 February 2021, FIN043-20 dated 14 September 2020 and FIN033-19 dated 13 May 2019 and as reported in February 2021, the uncollected or undercharged amounts for the former Hurstville Council will not be known until such time as OC/CCs issued by private certifiers are received and/or linked to DAs on the contributions register allowing investigations to commence into their uncollected contributions. This program is due to commence in mid-2021 and will take up to 6 months to complete depending on the level of cooperation provided by private certifiers and Council resourcing.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   QWN008-21  Status of Developer Contributions Audit (Private Certifiers) 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

The Mayor has mentioned in his weekly article in the leader that the private Certifiers were at fault not the council in relation to the missing $4M.  Could you please explain how the private Certifier is at fault? And why hasn’t council staff policed the collection of the developer contribution to ensure it is collected?

OFFICER RESPONSE

The answer below has not been provided by the Mayor. 

For the public record, it must be stated that there is not $4 million “missing” from Council’s developer contributions funds. This figure has been, and continues to be misreported, despite Council officer reports dating back to 2019 informing Council that the actual outstanding amount was $600,000, which has since been collected and paid to the Council.

1.   Private certifiers are public officials under the relevant legislation (Building and Development Certifiers Act 2018) and independent regulators of building construction. Private certifiers have the responsibility to ensure that all relevant conditions of a Complying Development Certificate (CDC) or a development consent (including the payment of developer contributions where required) have been satisfied prior to them issuing a construction certificate or occupation certificate.  Council’s audit revealed that private certifiers had granted construction certificates and/or occupation certificates without requiring the payment of developer contributions.

 

2.   Council has no authority to “police” or regulate private certifiers in NSW.  The responsible body for the regulation of private certifiers is the NSW government (Fair Trading).

 

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   QWN009-21  Status of ICAC Investigation - Leaking of Confidential Information 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

General Manager Gail Connolly is extremely concerned about leaking of confidential information which undermines the integrity of Council. She referred the leaking to confidential information to ICAC for investigation. Has General Manager referred to ICAC the situation on how confidential information found its way into the submission made to council on 14 December 2020 in a public meeting of a private resident prior to any councillors being informed of the confidential information. If not, why not? Also has an independent investigation commenced into the leaking of confidential information as per council resolution

OFFICER RESPONSE

1.   Yes.

2.   N/A

3.   Yes – refer to previous report (FIN009-21) Report on Outstanding Resolutions.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

Item:                   QWN010-21  Netstrata Jubilee Stadium Precinct - Plan of Management and Masterplan 

Author:              Councillor Payor

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

The Netstrata Jubilee Stadium Precinct includes Kogarah Park and Jubilee Oval and is an item of Environmental Heritage Significance in the Local Environment Plan. Currently, there is no required Plan of Management for the Precinct to guide its future use. The Ordinary Meeting of 4 September 2017 informed of a draft Masterplan in preparation for the Precinct, to provide alternative options in concept designs. When will this draft Masterplan be publicly released?

OFFICER RESPONSE

Council prepares and exhibits Masterplans and Plans of Management for its parks and reserves based on an annual budget allocation.  The preparation of the Plan of Management for the Netstrata Jubilee Stadium Precinct is the subject of a budget bid in the draft 2021/22 budget. 

Councillors reviewed the draft Masterplan at a Councillor Workshop on 19 November 2018 and agreed to defer further consideration until such time as the Plan of Management could be prepared and sources of funding for the Masterplan could be identified.  If the budget bid is approved by Council, it is anticipated that the draft Plan of Management and the accompanying draft Masterplan for the Netstrata Jubilee Stadium Precinct could be prepared for public exhibition in the 2021/2022 financial year.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 March 2021                                                                               Page 1

CONFIDENTIAL (CLOSED SESSION)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Meeting at which the press and public are excluded.

 

CCL007A-21     Transport for NSW Commuter Car Park Proposal - Edgbaston Road, Beverly Hills

(Report by Head of Strategic Property)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.