AGENDA


Assets and Infrastructure Committee

 

Monday, 08 March 2021

7.00pm

 

 

BLENDED MEETING

 

Waratah Meeting Room (Ground Floor, Georges River Civic Centre Hurstville)

 

and

 

Skype online Meeting

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 March 2021                               Page 0

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      APOLOGIES / LEAVE OF ABSENCE

4.      NOTICE OF WEBCASTING

5.      DISCLOSURES OF INTEREST

6.      PUBLIC FORUM

7.      CONFIRMATION OF MINUTES OF PREVIOUS MEETING

MINUTES: Assets and Infrastructure Committee - 08 February 2021

8.      CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

ASS007-21        Confirmation of the minutes of the previous meeting held on 8 February 2021

(Report by Executive Services Officer)....................................................................... 3

9.      COMMITTEE REPORTS

ASS008-21        Report of the Georges River Local Traffic Advisory Committee Meeting 2 March 2021

(Report by Coordinator Traffic & Transport).............................................................. 5

ASS009-21        T20/021 Tender for Construction of Sports Field Lighting

(Report by Coordinator Parks & Waterways).......................................................... 19

ASS010-21        Georges River Foreshore Access and Improvement Plan (2021)

(Report by Manager, Project Delivery)..................................................................... 23

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 March 2021                               Page 0

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   ASS007-21   Confirmation of the minutes of the previous meeting held on 8 February 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Previous Minutes

 

 

RECOMMENDATION:

That the Minutes of the Assets and Infrastructure Committee Meeting held on 8 February 2021 be confirmed.

 

 

ATTACHMENTS

Attachment 1

Minutes of the Assets and Infrastructure Committee - 8/02/2021


 

 

 

 

 

MINUTES


Assets and Infrastructure Committee

 

Monday, 08 February 2021

 

 

 

BLENDED MEETING

 

Waratah Meeting Room (Ground Floor, Georges River Civic Centre Hurstville)

 

and

 

Skype online Meeting

 

 

 

 

 

 

 


PRESENT

Council Members

Deputy Mayor Councillor Stephen Agius (Chairperson), Councillor Sam Elmir, Councillor Lou Konjarski, Councillor Nancy Liu, Councillor Colleen Symington and Councillor Warren Tegg

Council Staff

Director Assets and Infrastructure - Mr Andrew Latta, Manager Premium Facilities - Mr Luke Coleman, Acting Manager Project Delivery - Mr Tom Heath, Executive Services Officer - Marina Cavar, Research & Project Officer - Ann Marie Svorinic and Technology Services Officer - Alex Wong

OPENING

Deputy Mayor Councillor Agius, opened the meeting at 8.30pm.

ACKNOWLEDGEMENT OF COUNTRY

Deputy Mayor Councillor Agius acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE  

MOTION: Councillor Tegg and Councillor Symington

That apologies be accepted and leave of absence be granted for Councillor Grekas, Councillor Kastanias and Councillor Wu.

Record of Voting:

For the Motion: Unanimous

NOTICE OF WEBCASTING

The Chairperson, Councillor Agius, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

PUBLIC FORUM

There were no registered speakers for tonight’s meeting.


 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

ASS001-21        Confirmation of the minutes of the Assets and Infrastructure meeting held on 7 December 2020

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Symington and Councillor Konjarski

That the Minutes of the Assets and Infrastructure Committee Meeting held on 7 December 2020 be confirmed.

Record of Voting:

For the Motion: Unanimous

COMMITTEE REPORTS

ASS002-21        Report of the Georges River Local Traffic Advisory Committee Meeting 2 February 2021

(Report by Coordinator Traffic & Transport)

Recommendation: Councillor Konjarski and Councillor Tegg

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 2 February 2021 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

 

ASS003-21        T20/018 Tender for Traffic Management Services - Netstrata Jubilee Stadium

(Report by Manager Premium Facilities)

Recommendation: Councillor Konjarski  and Councillor Tegg

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/018 Netstrata Jubilee Stadium Traffic Management Services as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

Record of Voting:

For the Motion: Unanimous

 

ASS004-21        T20/019 Tender for Event Staff Services - Netstrata Jubilee Stadium

(Report by Manager Premium Facilities)

Recommendation: Councillor Tegg and Councillor Symington

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/019 Netstrata Jubilee Stadium Event Staff Services as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

Record of Voting:

For the Motion: Unanimous

 

ASS005-21        T20/014 Tender for the Construction of New Pavilion at Hurstville Oval

(Report by Coordinator Civil Works Projects)

RECOMMENDATION: Councillor Konjarski and Councillor Elmir

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/014 - Construction of New Players Pavilion at Hurstville Oval as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

Record of Voting:

For the Motion: Unanimous

 

ASS006-21        T20/023 Tender for the Construction of the Hurstville Golf Club Pavilion

(Report by Coordinator Civil Works Projects)

Recommendation: Councillor Elmir and Councillor Konjarski

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/023 - Construction of Hurstville Golf Club Pavilion as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

Record of Voting:

For the Motion: Unanimous

CONCLUSION

The Meeting was closed at 8.35pm.

 

 

 

UNCONFIRMED

Chairperson

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 March 2021                               Page 0

COMMITTEE REPORTS

Item:                   ASS008-21   Report of the Georges River Local Traffic Advisory Committee Meeting 2 March 2021 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 2 March 2021 be adopted by Council.

 

Executive Summary

1.      The Recommendations contained within the Minutes of the Georges River Local Traffic Advisory Committee Meeting held on 2 March 2021 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

Background

2.      The Traffic Advisory Committee Meeting of 2 March 2021 was held at Georges River Civic Centre commencing at 10.00am.

3.      Budget allocation

a.      TfNSW Traffic Facilities Grant    $400,000

Balance to date

b.      TfNSW Traffic Facilities Grant    $160,000

4.      Estimated cost of works recommended by the Georges River Local Traffic Advisory Committee Meeting of 2 March 2021 is $24,050 to be allocated from the TfNSW Traffic Facilities Grant.

File Reference

D21/42151

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Georges River Local Traffic Advisory Committee 02 March 2021

 


Georges River Council -            Assets and Infrastructure Committee Meeting - Monday, 8 March 2021

ASS008-21             Report of the Georges River Local Traffic Advisory Committee Meeting 2 March 2021

[Appendix 1]           Minutes - Georges River Local Traffic Advisory Committee 02 March 2021

 

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 March 2021                               Page 0

Item:                   ASS009-21   T20/021 Tender for Construction of Sports Field Lighting 

Author:              Coordinator Parks & Waterways

Directorate:      Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

Recommendation:

(a)     That under Section 178(1)(a) of the Local Government (General) Regulation 2005, Council accepts the tenders that are recommended for T20/021 - Construction of Sports Field Lighting – Various Locations as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign contracts with the preferred tenderers on behalf of Council.

(c)     That Council inform unsuccessful tenderers of the resolution.

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T20/021 - Construction of Sports Field Lighting at Various Locations and to seek resolution from Council on entering into a Contract with the successful Tenderers to appoint as Principal Contractors to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entities recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters contained within the confidential attachments.

Background

3.      Council is seeking to engage suitably qualified and experienced contractors to deliver the installation of twelve (12) new sports field light towers and sixty (60) new LED lights on new and existing towers at Renown Park, Oatley Park, Riverwood Park, Peakhurst Park, Beverly Hills Park and Gannons Park.

4.      All sites are located within open space reserves used for passive and active recreation purposes including summer and winter season sports.

5.      The removal of aged flood light towers/lights and installation of the twelve (12) new floodlight towers (with 60 new LED lights on new and existing towers) will enable additional areas of the existing parks to be used for week-night winter season sports training (April - August).

6.      On 26 November 2020, Council received confirmation of a grant funding agreement from the Australia Government for the St George Sporting Facilities Lighting Upgrade at various reserves within the Georges River LGA. The original grant application was submitted by St George Football Association and later transferred to Georges River Council as the landowner. The priorities for lighting upgrades were developed in consultation with the St George Football Association.

 

7.      A performance specification for the design, supply and installation of new sports field lighting was completed by specialist lighting consultants to comply with the following Australian Standards:

·        AS2560.2.3.2007 Sports Training - Amateur Level Ball & Physical Training of average 50 Lux

·        AS4282.1997 - Glare Control

·        AS4282 - Control of obtrusive effects for outdoor lighting

·        AS/NZS 1158.2007, Lighting for Roads and Public Spaces

8.      The proposed design will maximise the use of existing sporting fields to meet the

demands of the community and to improve user safety.

 

9.      The project is considered development permitted without consent under NSW SEPP (INFRASTRUCTURE) 2007 - REG 65

 

(3)  Any of the following development may be carried out by or on behalf of a council without consent on a public reserve under the control of or vested in the council—

(a)  development for any of the following purposes—

(iv)   lighting, if light spill and artificial sky glow is minimised in accordance with the Lighting for Roads and Public Spaces Standard

10.    Tender documentation was prepared for the Construction of Sports Field Lighting – Various Locations.

11.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Infrastructure prior to issuing.

12.    Tender documentation included:

a.      RFT T20/021 Tender for Sports Field Lighting – Various Locations

b.      General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c.       Returnable Schedules

d.      Scope of Works, Technical Specifications and Construction Drawings

 

13.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a)      Best value for money

(i)      Price and trades break-up in accordance with the provided Bill of Quantities

(ii)     Schedule of hourly rates

b)      Demonstrated capacity and technical ability to carry out the works

(i)      Specific experience and expertise in similar works;

(ii)     Company profile; current commitments for main and sub-contractors

(iii)    Plant and equipment available to complete the works.

c)      Demonstrated managerial and technical capability, qualifications, experience

(i)      Quality experience and quality references of the Tenderer

(ii)     Nominated site personnel CVs and previous work history

(iii)    Nominated sub-contractors CVs and previous work history with the Tenderer

d)      Capacity to achieve the program

(i)      Proven capacity to meet deadlines

(ii)     Program shows critical paths and detailed tasks required to achieve deliverables for the project

(iii)    Sequencing of the works.

e)      Proposed methodology

(i)      Traffic and pedestrian management plan

(ii)     Storage of materials and disposal of waste (including potential asbestos)

(iii)    Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria

Insurances:

(i)      Public Liability min. $20M

(ii)     Workers Compensation

(iii)    Comprehensive Vehicle(s) Insurance

14.    T20/021 Sports Field Lighting - Various Locations was advertised through Tenderlink on     24 November 2020.

15.    Four (4) Requests for Information were issued during the tender period.

16.    Three (3) tenders were received as follows;

No.

Tenderer

Method of Submission

1

Sportz Lighting (Kealec Pty Ltd)

Tenderlink

2

REES Electrical Pty Ltd

Tenderlink

3

Jay Dub Electrical Services  ( JRW Trading Pty Ltd)

Tenderlink

 

17.    No late tenders were received. All the tenders listed above met the requirements for submission of tenders as set out in the Request for Tender.

18.    As at Close of Business on 22 December 2020, three (3) tenders were recorded in the Council’s Document Management System (CM9) by the Records Department.

 

19.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having been made aware of the identities of the Tenderers.

 

20.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan.

 

21.    That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tenders that are recommended for T20/021 - Construction of Sports Field Lighting – Various Locations as outlined in the confidential attachment.

 

Financial Implications

22.    This project is fully funded by the Australian Government (Department of Infrastructure, Transport, Cities and Regional Development) through the Community Development Grants Program - St George Sporting Facilities Lighting Upgrade $500,000 grant– CDG0980.

 

Risk Implications

23.    Operational risk/s identified and management process applied.

 

Community Engagement

24.    Community engagement was conducted including a consultation process between Council officers and St George Football Association regarding the location of the proposed sports field lighting upgrades that would best meet the needs of the local sporting clubs.

 

File Reference

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment 1 - T20/021 Sports Field Lighting - Various Locations (Confidential)

Attachment 2

Confidential Attachment 2 - T20-021 Assessment Scoring Summary All Sites (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 March 2021                               Page 0

Item:                   ASS010-21   Georges River Foreshore Access and Improvement Plan (2021) 

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

Recommendation:

(a)     That Council adopt the Georges River Foreshore Access and Improvement Plan (2021) (2021).

(b)     That the General Manager seek grant funding to implement the prioritised environmental and access improvement projects identified within the Plan.

 

Executive Summary

1.      Council obtained grant funding ($132,250) from the NSW Office of Environment and Heritage, Coastal and Estuary Grant Program in May 2018 to undertake a joint funded project to develop a Foreshore Access and Improvement Plan (the Plan) for the Council managed sections of the Georges River.

2.      EMM Consulting Pty Ltd was engaged to develop the Plan which involved the draft document being exhibited for Public Consultation.

3.      This report presents the Final Plan for Council endorsement and recommends that Council officers begin seeking grant funding to implement the priority projects identified in the report.

Background

4.      In January 2018, Council was advised that it was successful in obtaining a grant of $132,250 from the Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program for the development of the Georges River Foreshore Access and Improvement Plan (2021) (the Plan). The grant provides 50% of the project costs, with the remaining funds included by Council previously in the 2018-2019 budget.

5.      This two-and-a-half year project focused on identifying foreshore locations suitable for recreation, access and environmental improvement projects along the 18.5 kilometres of publicly owned foreshore currently managed by Georges River Council. This foreshore area extends from Captain Cook Bridge, Sans Souci to Riverwood Park on Saltpan Creek, Riverwood.

6.      The primary purpose is to enable public land along the Georges River foreshore within to the Georges River local government area to be strategically managed for an optimal balance of environmental health and ecological resilience, and enhanced access, use and enjoyment by the community

7.      Approval to place the draft Plan on public exhibition was obtained at the May 2020 Council meeting to gain community feedback on the list of potential improvement works recommended within the plan.

8.      Agency Stakeholders (NSW Department of Planning, Industry and Environment, NSW Department of Primary Industries, NSW National Parks and Wildlife, RMS, State Water, Sydney Water, Crown Lands, RailCorp, Transport NSW, Greater Sydney Local Land Services, Greater Sydney Commission and Metropolitan Greenspace Program) were also provided with a copy of the draft Plan and asked to comment during the consultation phase.

9.      The draft Plan was placed on public exhibition from 4 June 2020 to 3 August 2020.

10.    Notification regarding the exhibition period was made available via the Georges River Council ‘Your Say’ webpage, the Council website, Customer Service Centres, and by letter direct to specific stakeholders and government authorities.

11.    There were 532 page views by the community to the web-based exhibition resulting in:

-        199 views or downloads of the Plan;

-        40 views or downloads of the media release;

-        23 views or downloads of the Public Exhibition Consultation Fact Sheet; and

-        9 views of the key dates.

12.    A total of 13 on-line responses were received from registered community contributors, with three (3) submissions received from public authorities. Information provided in these submissions was collated and considered by Council and the consultant, and where appropriate incorporated into the Plan.

13.    The final Georges River Foreshore Access and Improvement Plan (2021) represents a significant body of work that will play a vital role in the establishment of resilient estuarine ecosystems and vibrant communities within the foreshore areas of the Georges River local government area.

14.    Seven (7) ‘priority’ projects have been identified and detailed within the Plan. Concept designs have also been included for these projects which will enable Council Officers to seek grant funding detailed designs and the construction of these projects to improve the environmental and recreational value of the Georges River foreshore.

15.    The priority projects that were chosen to be progressed to concept designs were chosen on the basis that they can achieve a range of benefits across a mix of locations, scales and capital costs.  The priority projects detailed within the Plan are as follows:

I.     Neverfail Bay

a.      Sea wall stabilisation

b.      Wayfinding signage

c.      Interpretation material

d.      Elevated walkway

e.      Trail access improvements and;

f.       Rest area

 

II.    Oatley Park to Gannons Park

a.      Wayfinding signage

b.      Elevated walkway

c.      Trail access improvements

 

III.   Donnelly Park

a.      Foreshore protection works

b.      Signage

c.      Bench seating and;

d.      Landscaping

 

IV.   Poulton Park

a.      Foreshore protection works

b.      Landscaping

 

V.    Lugarno Parade

a.      Small watercraft launching facility

 

VI.   Jewfish Bay Walk

a.      Wayfinding signage

b.      Trail access improvement

c.      Elevated steps access

d.      Trail repairs

e.      Picnic Shelters and;

f.       Amenity Block

 

VII.  Bald Face Point Walk

a.      Signage

b.      Foreshore protection works and;

c.      Step access

 

Financial Implications

16.    Preparation of the Plan was jointly funded by a NSW government grant of $132,250 from the Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program with the remaining funds previously allocated by Council in the 2018-2019 budget.

17.    Seven ‘priority’ projects have been identified and detailed within the Plan. Concept designs have also been included for these projects which will enable Council Officers to seek grant funding detailed designs and the construction of these projects to improve the environmental and recreational value of the Georges River foreshore.

18.    Council staff will search for appropriate grant funding for the implementation of works upon adoption of the Plan.

 

Risk Implications

19.    Enterprise and operational risk/s identified and management process applied.

 

Community Engagement

20.    Community engagement was conducted as detailed above.

 

File Reference

D21/37818, D21/41926

 

 

 

ATTACHMENTS

Attachment 1

Georges River Foreshore Access and Improvement Plan (2021) - Final - published in separate document