AGENDA


Council Meeting

 

Monday, 22 February 2021

7.00pm

 

 

BLENDED MEETING

Dragon Room (Level 1, Georges River Civic Centre, Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                      Page 2

 

COUNCIL Meeting

 ORDER OF BUSINESS

1.      OPENING

2.      NATIONAL ANTHEM

3.      PRAYER

4.      ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5.      APOLOGIES / LEAVE OF ABSENCE

6.      NOTICE OF WEBCASTING

7.      DISCLOSURES OF INTEREST

8.      PUBLIC FORUM

9.      CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

CCL002-21       Confirmation of the Minutes of the Ordinary Council Meeting held 14 December 2020

(Report by Executive Services Officer)....................................................................... 5

CCL003-21       Confirmation of the Minutes of the Extraordinary Council Meeting held 21 December 2020

(Report by Executive Services Officer).................................................................... 24

CCL004-21       Confirmation of the Minutes of the Extraordinary Council Meeting held 8 February 2021

(Report by Executive Services Officer).................................................................... 29

10.    MAYORAL MINUTE

Nil

11.    CONDOLENCES

12.    COMMITTEE REPORTS

CCL005-21       Report of the Environment and Planning Committee Meeting held on 8 Februray 2021

(Report by Executive Services Officer).................................................................... 35

CCL006-21       Report of the Finance and Governance Committee Meeting held on 8 February 2021

(Report by Executive Services Officer).................................................................... 39


 

 

CCL007-21       Report of the Assets and Infrastructure Committee Meeting held on 8 February 2021

(Report by Executive Services Officer).................................................................... 45

CCL008-21       Report of the Community and Culture Committee Meeting held on 8 February 2021

(Report by Executive Services Officer).................................................................... 51

13.    ENVIRONMENT AND PLANNING

Nil

14.    FINANCE AND GOVERNANCE

CCL009-21       Tabling of Disclosure of Interest Returns

(Report by Manager Governance and Risk)............................................................ 56

15.    ASSETS AND INFRASTRUCTURE

CCL010-21       ASS006-21: T20/023 Tender for the Construction of the Hurstville Golf Club Pavilion

(Report by Coordinator Civil Works Projects).......................................................... 57

16.    COMMUNITY AND CULTURE

Nil

17.    NOTICES OF RESCISSION

Nil

18.    NOTICES OF MOTION

NM001-21          Proposed Investigation by Council and the Office of Local Government

(Report by Councillor Badalati).................................................................................. 61

NM002-21          Food Organics Garden Organics (FOGO) Collection and Disposal Service

(Report by Councillor Kastanias)............................................................................... 62

NM003-21          Partnership with the Australian Human Rights Commission to Fight Racism and Support our Diverse Community

(Report by Councillor Tegg)....................................................................................... 64

NM004-21          Osprey Nesting Habitat Within Georges River

(Report by Councillor Symington)............................................................................. 65

NM005-21          Managing Risks to Community Safety - Kogarah War Memorial Pool

(Report by Councillor Tegg)....................................................................................... 66

NM006-21          Dissolution of Council's Standing Committees

(Report by Councillor Payor)...................................................................................... 67

 

 

NM007-21          Sydney Water Waterway Health Improvement Program, Kogarah Bay Creek

(Report by Councillor Payor)...................................................................................... 69

NM008-21          Award Winning Salon Bibliothèque - Georges River Council's Pop Up Library

(Report by Councillor Konjarski)................................................................................ 70

19.    QUESTIONS WITH NOTICE

QWN001-21      Georges River Property Portfolio Strategy - Councillor Workshop

(Report by Councillor Landsberry)............................................................................ 71

QWN002-21      Status of Developer Contributions Audits

(Report by Councillor Hindi)....................................................................................... 72

QWN003-21      Adopted Operating Deficits - Council Budgets from 2016

(Report by Councillor Hindi)....................................................................................... 76

QWN004-21      New Rates Program 2021 - Extraordinary Meeting

(Report by Councillor Hindi)....................................................................................... 78

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                       Page 5

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   CCL002-21   Confirmation of the Minutes of the Ordinary Council Meeting held 14 December 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Previous Minutes

 

 

 

Recommendation:

That the Minutes of the Ordinary Council Meeting held on 14 December 2020 be adopted.

 

Executive Summary

The Minutes of the Ordinary Council Meeting of 14 December 2020, as attached, be adopted by Council as a true and correct record of that meeting.

Following adoption by Council, the Minutes will be published on Council’s website.

File Reference

SF21/3559

 

 

 

ATTACHMENTS

Attachment 1

Minutes of the Ordinary Council Meeting of 14 December 2020

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021

CCL002-21             Confirmation of the Minutes of the Ordinary Council Meeting held 14 December 2020

[Appendix 1]           Minutes of the Ordinary Council Meeting of 14 December 2020

 

 

Page 7

 



















Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:                   CCL003-21   Confirmation of the Minutes of the Extraordinary Council Meeting held 21 December 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Previous Minutes

 

 

Recommendation:

That the Minutes of the Extraordinary Council Meeting held on 21 December 2020 be adopted.

 

 

Executive Summary

The Minutes of the Extraordinary Council Meeting of 21 December 2020, as attached, be adopted by Council as a true and correct record of that meeting.

Following adoption by Council, the Minutes will be published on Council’s website.

 

File Reference

SF21/3559

 

 

 

ATTACHMENTS

Attachment 1

Minutes of the Extraordinary Council Meeting of 21 December 2020

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021

CCL003-21             Confirmation of the Minutes of the Extraordinary Council Meeting held 21 December 2020

[Appendix 1]           Minutes of the Extraordinary Council Meeting of 21 December 2020

 

 

Page 1

 


 



 


Georges River Council – Ordinary Meeting -  Monday, 22 February 2021                                                                          Page 1

Item:                   CCL004-21   Confirmation of the Minutes of the Extraordinary Council Meeting held 8 February 2021
 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Previous Minutes

 

 

 

Recommendation:

That the Minutes of the Extraordinary Council Meeting held on 8 February 2021 be adopted.

 

 

Executive Summary

The Minutes of the Extraordinary Council Meeting of 8 February 2021, as attached, be adopted by Council as a true and correct record of that meeting.

Following adoption by Council, the Minutes will be published on Council’s website.

File Reference

SF21/3559

 

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes of the Extraordinary Council Meeting - 8 February 2021

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021

CCL004-21             Confirmation of the Minutes of the Extraordinary Council Meeting held 8 February 2021

[Appendix 1]           Unconfirmed Minutes of the Extraordinary Council Meeting - 8 February 2021

 

 

Page 1

 





 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

COMMITTEE REPORTS

Item:                   CCL005-21   Report of the Environment and Planning Committee Meeting held on 8 Februray 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

 

Recommendation:

That the Environment and Planning Committee recommendations for Item ENV002-21, as detailed below, be adopted by Council.

Background

1.      The following Committee recommendations for Item ENV002-21 is submitted to Council for determination.

2.      These recommendations were made by the Environment and Planning Committee at its meeting on 8 February 2021.

COMMITTEE RECOMMENDATIONS

ENV002-21       Adoption of Management of Feral and Infant Companion Animals Policy 2021

(Report by Manager Environment Health & Regulatory Services)

(a)     That Council adopt the Georges River Management of Feral and Infant Companion Animals Policy (2021) as contained in Attachment 1 to this report.

(b)     That a further report be provided to Council on a future companion animal identification and de-sexing program within 12 months of the commencement of the Policy.

 

 

File Reference

D21/25692

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Committee 08 February 2021

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021

CCL005-21             Report of the Environment and Planning Committee Meeting held on 8 Februray 2021

[Appendix 1]           Minutes - Environment and Planning Committee 08 February 2021

 

 

Page 1

 

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Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:                   CCL006-21   Report of the Finance and Governance Committee Meeting held on 8 February 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

Recommendation:

That the Finance and Governance Committee recommendations for Items FIN002-21 to FIN006-21, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items FIN002-21 to FIN006-21 are submitted to Council for determination.

2.      These recommendations were made by the Finance and Governance Committee at its meeting on 8 February 2021.

COMMITTEE RECOMMENDATIONS

 

FIN002-21     Administrative Matter - Execution of Documents Under Delegated       Authority (1 December 2020 to 31 January 2021)

 (Report by Manager, Office of the General Manager)

That Council receives and notes, for the period 1 December 2020 to 31 January 2021, that there were six (6) documents executed by the General Manager under delegation.

 

 

FIN003-21   Investment Report as at 30 November 2020

(Report by Senior Financial Accountant - Reporting)

That Council receives and notes the contents of the Investment Report as at 30 November 2020.

 

 

FIN004-21   Investment Report as at 31 December 2020

(Report by Senior Financial Accountant - Reporting)

That Council receives and notes the contents of the Investment Report as at 31 December 2020.

 

 

FIN005-21            Quarterly Budget Review for period ended 31 December 2020

   (Report by Business Performance Accountant)

(a)       That Council receives and notes the contents of this report in relation to the Quarterly Budget Review for the period ending 31 December 2020.

(b)       That Council adopt the proposed amendments to the 2020/21 Budget based on the revised forecast operational impacts from COVID-19, the ICAC investigation and other variations experienced in the first half of the financial year.

(c)       That Council notes there is a substantial decrease in Council’s cash forecast balance since the adopted budget.

(d)       That Council notes the forecast operating financial sustainability issues have accelerated due to COVID-19 with higher than anticipated costs and reduced income in 2019/20.

(e)       That Council acknowledges the risks associated with not resolving the financial operating deficit in meeting its short and long-term commitments.

(f)      That parts (a), (b), (c), (d) and (e) of this recommendation is subject to further advice being provided to all Councillors by the Director Business and Corporate Services and Director Legal Services and General Counsel.

 

 

FIN006-21        NSW Legislative Requirements for Internal Borrowing and Loans

(Report by Chief Financial Officer)

That the report be received and noted.

 

File Reference

D21/25726

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee 08 February 2021

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021

CCL006-21             Report of the Finance and Governance Committee Meeting held on 8 February 2021

[Appendix 1]           Minutes - Finance and Governance Committee 08 February 2021

 

 

Page 1

 





Georges River Council – Ordinary Meeting -  Monday, 22 February 2021                                                                          Page 1

Item:                   CCL007-21   Report of the Assets and Infrastructure Committee Meeting held on 8 February 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

 

Recommendation:

That the Assets and Infrastructure Committee recommendations for Items ASS002-21 to ASS006-21, as detailed below, be adopted by Council.

 

 

Background

1.      The following Committee recommendations for Items ASS002-21 to ASS006-21 are submitted to Council for determination.

2.      These recommendations were made by the Assets and Infrastructure Committee at its meeting on 8 February 2021.

COMMITTEE RECOMMENDATIONS

 

ASS002-21        Report of the Georges River Local Traffic Advisory Committee Meeting 2 February 2021

(Report by Coordinator Traffic & Transport)

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 December 2020 be adopted by Council.

 

 

ASS003-21        T20/018 Tender for Traffic Management Services - Netstrata Jubilee    Stadium

(Report by Manager Premium Facilities)

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/018 Netstrata Jubilee Stadium Traffic Management Services as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

ASS004-21        T20/019 Tender for Event Staff Services - Netstrata Jubilee Stadium

(Report by Manager Premium Facilities)

a)      That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/019 Netstrata Jubilee Stadium Event Staff Services as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

ASS005-21        T20/014 Tender for the Construction of New Pavilion at Hurstville  Oval

(Report by Coordinator Civil Works Projects)

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/014 - Construction of New Players Pavilion at Hurstville Oval as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

 

ASS006-21          T20/023 Tender for the Construction of the Hurstville Golf Club Pavilion

(Report by Coordinator Civil Works Projects)

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/023 - Construction of Hurstville Golf Club Pavilion as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

 

File Reference

D21/25769

 

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee 08 February 2021

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021

CCL007-21             Report of the Assets and Infrastructure Committee Meeting held on 8 February 2021

[Appendix 1]           Minutes - Assets and Infrastructure Committee 08 February 2021

 

 

Page 1

 





Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:                   CCL008-21   Report of the Community and Culture Committee Meeting held on 8 February 2021 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:    Committee Reports

 

Recommendation:

That the Community and Culture Committee recommendations for Items COM002-21 to COM004-21, as detailed below, be adopted by Council.

Background

1.      The following Committee recommendations for Items COM002-21 to COM004-21 are submitted to Council for determination.

2.      These recommendations were made by the Community and Culture Committee at its meeting on 8 February 2021.

COMMITTEE RECOMMENDATIONs

 

COM002-21       St George Local Business Awards 2021 Sponsorship

(Report by Acting Coordinator Events and Sponsorship)

 

That Council approve the allocation of $10,000 towards the 2021 St George Local Business Awards from the 2020/21 budget for the sponsorship of community-run events.

 

 

COM003-21       Community Property Report 1 October 2020 to 31 December 2020

(Report by Coordinator, Programming and Operations)

That Council receives and notes the Community Property Report for the period 1 October 2020 to 31 December 2020.

 

 

COM004-21       Economic Development Strategy (2018-2022) Mid-Term Review

(Report by Senior Project Officer)

(a)     That the report be received and noted. 

(b)     That Council endorse the Economic Development Strategy – Business First Amendment as attached to this report.

 

 

File Reference

D21/25780

 

ATTACHMENTS

Attachment 1

Minutes - Community and Culture Committee 08 February 2021

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021

CCL008-21             Report of the Community and Culture Committee Meeting held on 8 February 2021

[Appendix 1]           Minutes - Community and Culture Committee 08 February 2021

 

 

Page 1

 

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Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

FINANCE AND GOVERNANCE

Item:                   CCL009-21        Tabling of Disclosure of Interest Returns 

Author:              Manager Governance and Risk

Directorate:      Business and Corporate Services

Matter Type:    Finance and Governance

 

 

RECOMMENDATION:

That Council receives and notes the report regarding the tabling of Disclosure of Interest Returns for Councillors and Designated Persons.

 

EXECUTIVE SUMMARY

1.      This report is presented for the purpose of tabling Disclosure of Interest Returns (Returns) recently lodged by Councillors and Designated Persons.

BACKGROUND

2.      In accordance with section 4.21(a) of Council’s Code of Conduct a designated person must complete and lodge a Return with the General Manager within 3 months of attaining a position of designated person. Also, under section 4.21(c), a designated person or Councillor can lodge an updated Return at any time.

3.      The following Returns have been lodged in accordance with section 4.21(a) and 4.21(c) respectively for the following position holders and Councillors:

·    Solicitor

·    Councillor Nancy Liu

4.      The completed Returns lodged are tabled accordingly.

5.      To ensure continued compliance with the Government Information (Public Access) Act 2009, the Government Information (Public Access) Regulation 2009 and the Information and Privacy Commission’s Guideline 1: For Local Councils on the disclosure of information (returns disclosing the interest of councillors and designated persons), Council will publish this newly completed Return on its website. This Return will also continue to be available for inspection by the public at Council offices.

FINANCIAL IMPLICATIONS

6.      No budget impact for this report.

RISK IMPLICATIONS

7.      Report is consistent with legislative compliance and reporting requirements.

FILE REFERENCE

20/657


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

ASSETS AND INFRASTRUCTURE

Item:                   CCL010-21        ASS006-21: T20/023 Tender for the Construction of the Hurstville Golf Club Pavilion 

Author:              Coordinator Civil Works Projects

Directorate:      Assets and Infrastructure

Matter Type:    Assets and Infrastructure

 

Recommendation:

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/023 - Construction of Hurstville Golf Club Pavilion as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T20/023 - Construction of Hurstville Golf Club Pavilion and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters contained within the confidential attachments.

Background

3.      Council is seeking to engage a suitably qualified and experienced contractor to deliver a Hurstville Golf Course. The Contract is for the demolition of the existing Pro shop and amenities and construction of new Pro shop, amenities, club rooms, storage shed and associated landscaping as specified in the attached documentation.

4.      Detailed construction drawings and specifications were provided by Webbers Architects and specialised consultants.

5.      The works relating to this tender include:

·        Site establishment including but not limited to site fencing and sediment control measures.

·        Demolition of existing Pro shop and amenities.

·        All earth works as specified in RFT T20/023 including but not limited to the disposal of building waste and surplus excavated material.

·        Construction of new Pro shop, amenities, club rooms, storage shed and associated landscaping. All construction works are to be carried out with reference to both specifications and plans stamped “for construction” which will be provided to the contractor once the signed contracts are returned to GRC superintendent.

·        All construction works are to be approved by the Principal’s (GRC) certifiers or relevant authorities.

6.      Due to the large scale of the project, Georges River Council engaged Norton Rose Fullbright lawyers to develop the Construction Contract and act as Probity Advisor for this tender.

7.      Accordingly, tender documentation was then prepared for the Tender for Construction of Hurstville Golf Club Pavilion.

8.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.

9.      Tender documentation included:

a.      RFT T20/014 Construction of Hurstville Golf Club Pavilion

b.      General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c.       Returnable Schedules

d.      Scope of Works, Technical Specifications and Construction Drawings

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a.      Best value for money:

i.     Price and trades break-up in accordance with the provided Bill of Quantities; and

ii.    Schedule of hourly rates.

b.      Demonstrated capacity and technical ability to carry out the works:

i.     Specific experience and expertise in similar works including current workload;

ii.    Ability to carry out the work in a timely manner, proven capacity of meeting deadlines;

iii.   Nominated site personnel and sub-contractor CV's; and

iv.   Past/Present work references

c.       Proposed methodology:

i.    Gantt chart showing critical dates for the project & sequencing of works;

ii.   Project management plans.

iii.  Methodology detailing the understanding of the project, critical paths & tasks required in

iv.  order to successfully complete the project safely and on time

d.      Quality of proposal:

i.    Clarity of information provided by the contractor within their submission

ii.   All information requested is provided within returned documentation

iii.  Price and trades break-up in accordance with the provided Bill of Quantities; and

iv.  Schedule of hourly rates

Mandatory Criteria

Insurances:

i.     Public Liability min. $20M

ii.    Workers Compensation

iii.   Comprehensive Vehicle(s) Insurance

11.    RFT T20/023 - Hurstville Golf Club Pavilion was advertised through Tenderlink on 16 December 2020.

12.    Eighteen (18) Requests for Information was issued during the tender period.

13.    The ten (10) tenders received are as follows.

No.

Tenderers in Alphabetical Order

Method of Submission

1

Avant Build

Tenderlink

2

Lanskey Constructions

Tenderlink

3

Matrix Group Co Pty Ltd

Tenderlink

4

Meridian Construction Services Pty Ltd

Tenderlink

5

Momentum Built Pty Ltd

Tenderlink

6

Pacific Services Group Holdings Pty Ltd

Tenderlink

7

Project Coordination Aust Pty Ltd

Tenderlink

8

Sullivans Constructions

Tenderlink

9

Warrane Pty Ltd

Tenderlink

10

Westbury Constructions Pty Ltd

Tenderlink

14.    No late tenders were received and all the tenders listed above met the requirements for submission of tenders as set out in the Request for Tender.

15.    As at Close of Business on 20 January 2021 all tenders recorded in the Council’s Document Management System (CM9) by the Records Department.

16.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having made aware of the identities of the Tenderers.

17.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan.

18.    That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/023 – Tender for Construction of Construction of Hurstville Golf Club Pavilion as outlined in the confidential attachment.

Financial Implications

19.    This project is fully funded by the NSW Government Stronger Communities grant and the Federal Government Local Roads and Community Infrastructure grant funding.

Risk Implications

20.    Operational risk/s identified and management process applied.

File Reference

T20/023, D21/15496, D21/16021, D21/32677

 

 

ATTACHMENTS

Attachment 1

UPDATED - Confidential Attachment A - T20/023 -Construction of Hurstville Golf Course Pavilion (Confidential)

Attachment 2

UPDATED - Confidential Attachment B - T20/023 - Construction of Hurstville Golf Club Pavilion - Tender Assessment Summary (Confidential)

 


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

NOTICES OF MOTION

Item:          NM001-21           Proposed Investigation by Council and the Office of Local         Government

Councillor:       Councillor Badalati 

 

MOTION:

That arising from the publication of claims published in The Guardian newspaper on 12 December 2019 in the story titled “Liberal party member denies links to Chinese Communist party after Belt and Road controversy” Council immediately commence an investigation to determine whether any “political connections or links to the Chinese government” may be held by Georges River councillors, and request that the Chief Executive of the Office of Local Government commence their own investigation into this same matter.

 

DIRECTOR’S COMMENT

Section 440H(2)(c) of the Local Government Act 1993 provides that the Departmental Chief Executive of the NSW Office of Local Government may conduct an investigation for the purpose of determining whether a councillor has engaged in misconduct if a council, by resolution, refers an allegation of misconduct by a councillor to the Departmental Chief Executive.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/197862

 

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:          NM002-21           Food Organics Garden Organics (FOGO) Collection and Disposal Service

Councillor:       Councillor Kastanias 

 

MOTION:

That the General Manager prepares a report for the March 2021 Council meeting that investigates:

(a)     A weekly FOGO (Food Organics Garden Organics) collection to all households, schools, community groups, multi-unit dwellings and businesses that currently have a green-lidded garden waste bin; and

(b)     A weekly FOGO collection to all multi-unit dwellings and businesses that currently do not have a green-lidded garden waste bin.

 

 

DIRECTOR’S COMMENT

The introduction of a Food Organics Garden Organics (FOGO) program has been a consideration by Council and staff for some time as follows:

Council on 23 July 2018 resolved in part that:

The General Manager prepare a report to Council on conducting a limited trial at residential premises/residential apartment buildings for food waste diversion including:

i.   Details of the trial methodology and the proposed locations in the LGA;

ii.  Duration of the proposed trial;

iii. Potential funding sources;

iv. Measures for auditing the outcomes of the trial; and

v.  The community education and consultation campaign that will be conducted with affected residents.

Council was briefed in March 2020 on strategic waste options to be included within the draft Waste Strategy. These options included food organics garden organics (FOGO) collections, contamination management and regional commercial food collection.

Council on 27 July 2020 endorsed the draft Waste Strategy for community engagement. The draft plan was on public exhibition during August and September 2020 and will be reported to Council in March 2021.

The Environment and Planning Committee at its meeting on 14 September 2020 considered a report that provided information on a Food Waste Trial/FOGO program.  The key points raised in this report and arising from this report are summarised as follows:

·    The St George domestic waste collection contract is shared between Georges River and Bayside Councils and given the current contract, a food waste or Food Organics Garden Organics (FOGO)] collection trial is best coordinated at a regional scale to ensure that trial findings are representative of existing services, including the determination of accurate contamination rates and the true costs to provide a new collection service for FOGO.

·    The Southern Sydney Regional Organisation of Councils (SSROC) is preparing a Feasibility Study on undertaking a FOGO trial and the requirements and solutions for managing organic waste for processing/disposal.

·    The Feasibility Study will address:

-       A desktop review with a focus on metropolitan areas - case studies and experiences from metro/regional Councils that have successfully implemented FOGO collections.

-       Onsite processing solutions for existing and new Multi-Unit Developments

-       Financial modelling including:

§  Capital outlays and operational costs under various scenarios

§  Cost benefit analysis

§  Risk mitigation strategies

§  Processing capacity/options/reuse

§  Regional contract and procurement models

§  Arrangements to create closed-loop cost efficiencies.

§  Understanding of the stakeholders such as Suez and Veolia about FOGO.

Upon completion of the Feasibility Study (estimated August 2021) Council could then consider a food waste trial after identifying funding sources, processes, contract requirements and costs to implement a FOGO collection service.

FINANCIAL IMPLICATIONS

The implementation of any new FOGO collection service will require the preparation of a cost analysis to determine the annual increase to residential ratepayers’ waste charges. Residential ratepayers are currently charged $464.88 per annum. 

Business ratepayers do not incur a waste charge as they are not required to be provided with a waste collection service under the Local Government Act 1993.  The introduction of a new weekly FOGO collection to businesses would require the imposition of a new charge or would be subsidised by residential ratepayers.

Should Council resolve to implement an additional waste disposal and collection service, new tender documents will need to be prepared to award new (or varied) contracts for any additional disposal and collection services (subject to additional budget allocation).

The full financial implications of implementing a FOGO program will be provided in a future report to Council.

FILE REFERENCE

D21/13876

 

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:          NM003-21           Partnership with the Australian Human Rights Commission to Fight Racism and Support our Diverse Community

Councillor:       Councillor Tegg 

 

MOTION:

(a)     That the General Manager prepare a report to Council on the feasibility of partnering with the Australian Human Rights Commission in order to join the “Racism. It Stops With Me” campaign to tackle and eliminate racism and support our diverse community.

(b)     This report should consider, amongst other things:

(i)      Background to the Australian Human Rights Commission campaign “Racism. It Stops With Me”;

(ii)     Resources available through the Australian Human Rights Commission to support organisations in tackling racism;

(iii)    Opportunities to develop a Georges River anti-racism education campaign to support communities targeted by racism;

(iv)    Feasibility of installing anti-racism street signage and/or banners to raise community awareness and demonstrate Georges River Council’s commitment to being a racism-free local government area; and

(v)     Potential grant funding opportunities that may be available from the State or Federal Government.

 

 

DIRECTOR’S COMMENT

This Motion is consistent with the Community Strategic Plan Pillar 5 – A Harmonious and Proud Community with Strong Social Services and Infrastructure, Goal 5.3 – The community is socially and culturally connected.

The Australian Human Rights Commission is an independent organisation, established to protect and promote human rights in Australia. The Commission seeks, through the “Racism. It Stops with Me” campaign, to educate communities about racism and its detrimental impact on society. Through this campaign, the Commission promotes equality for all, regardless of skin colour or ethnicity.

 

FINANCIAL IMPLICATIONS

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

FILE REFERENCE

D21/28940

 

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:          NM004-21           Osprey Nesting Habitat Within Georges River

Councillor:       Councillor Symington 

 

MOTION:

That the General Manager provide a report to Council that addresses:

(i)      the outcomes of an investigation into the current availability of nesting habitat for Ospreys within the Georges River Council local government area;

(ii)     the actions and activities undertaken by our neighbouring Councils, Canterbury- Bankstown, Sutherland and other coastal councils to enhance Osprey nesting habitat with the possibility of developing a regional approach;

(iii)    the actions and activities undertaken by the NSW National Parks and Wildlife Service and the NSW Roads and Maritime Service;

(iv)    the findings of the draft Biodiversity Study; and

(v)     possible sources of funding (such as grants) that are available for the installation of strategic artificial nesting platforms and nesting habitats.

 

DIRECTOR’S COMMENTS

The Notice of Motion is consistent with the Community Strategic Plan Pillar 1 - A protected environment and green open spaces and Strategy 1.1.4 Develop and implement programs to protect and conserve the natural environment.

Eastern Osprey are classified as vulnerable in NSW and their nesting habitat is rapidly disappearing.  Eastern Ospreys are found all around the Australian coastline. They are common around the northern coast, especially on rocky shorelines, islands and reefs (Office of Environment and Heritage, 2020). Osprey tend make their nests high up in dead trees or in dead crowns of live trees, usually within one kilometre of the ocean. Once forming a nest, Osprey will return to the same nest location each year.

 

FINANCIAL IMPLICATIONS

Should Council adopt the motion, the financial implications will be provided in a future report.

FILE REFERENCE

D21/30094

 

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:          NM005-21           Managing Risks to Community Safety - Kogarah War Memorial Pool

Councillor:       Councillor Tegg 

 

MOTION:

That having regard to:

(i)      Numerous previous reports provided to Council that the Kogarah War Memorial Pool and associated facilities are no longer fit for purpose such that they pose an unacceptable risk to the environment, the public’s safety and to Council as a landowner; and

(ii)     Further legal advice provided by Queen’s Counsel and Council’s insurer to Councillors on 8 December 2020 about the high risk to community safety and liability arising therefrom,

the General Manager be authorised to undertake the immediate demolition of the Kogarah War Memorial Pool complex upon receipt of the appropriate development consent and approvals to eliminate the current risks to the community, the environment and to the Council.

 

 

DIRECTOR’S COMMENT

Since mid-2019, Council has been provided with advice from the EPA, solicitors, Queen’s Counsel and its insurer about Council’s and Councillor’s liability arising from a failure to act to demolish the Kogarah War Memorial Pool and its associated facilities in circumstances where Council is aware that the Pool site poses a high risk to the community and the environment.

 

FINANCIAL IMPLICATIONS

Legal advice expenditure (including Queen’s Counsel) incurred to date is $97,942.

Council allocated $3 million in the 2020/21 budget for demolition and decontamination of the site. 

 

FILE REFERENCE

D21/29719

 

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:          NM006-21           Dissolution of Council's Standing Committees

Councillor:       Councillor Payor 

 

MOTION:

(a)     That Council hold all Standing Committees consecutively instead of concurrently, to allow for the attendance of all Councillors, for the remainder of the Council term;

(b)     For all Councillors to be appointed as voting members on each Standing Committee; and

(c)     For the dissolution of the Financial Sustainability Working Group, and its subject matter reported to the Finance and Governance Committee.

 

 

MANAGER’S COMMENT

1.      Under the Code of Meeting Practice 2019, a committee comprising all Councillors as voting members, is a Committee of the Whole; ie: a committee comprising the whole of the Council.

2.      A Committee of the Whole of Georges River Council requires a quorum of eight (8) Councillors.

3.      All provisions of the Code of Meeting Practice, so far as they are applicable, extend to and govern the proceedings of a council when in Committee of the Whole, except the provisions limiting the number and duration of speeches. No limits apply.

4.      The Mayor, or in the absence of the Mayor, the Deputy Mayor presides at a Committee of the Whole.

5.      Should Council resolve to support this Motion:

(a)   Council must, by resolution, dissolve each of the four existing Standing Committees of Council and establish four Committees of the Whole: Assets and Infrastructure, Community and Culture, Environment and Planning and Finance and Governance.

(b)   Council must endorse a revised meeting calendar for the remainder of the Council term, noting the consecutive scheduling of the proposed Committees of the Whole as follows:

First Monday of each month:                         Councillor Workshops / Briefings, commencing at 6.00pm

Second Monday of each month:                   Committee of the Whole meetings, commencing at 6.00pm, 7.00pm, 8.00pm and 9.00pm.

                                                                            Major DA and Planning Proposal briefings,

                                                                            Commencing at the conclusion of the last committee meeting

Third Monday of each month:              Councillor Workshops / Briefings, commencing at 6.00pm

Fourth Monday of each month:           Council Meeting, commencing at 7.00pm

Should Committees not wish to meet consecutively, Council could resolve that the Committee of the Whole meetings be held on both the second Monday and Tuesday night of each month.  This approach may improve public participation and access by enabling earlier start and finish times of the meetings.

6.      A review of the operation of Council’s Standing Committees was undertaken in March 2018 and reported to Council (FIN009-18), where Council confirmed the successful operation of the Standing Committees.

7.       The Financial Sustainability Working Group is not a committee of Council under section 355 of the Local Government Act (1993).

8.       At the Council meeting held on Monday 25 March 2019, Council resolved the following:

RESOLVED:  Councillor Hindi and Agius

(a) The Council establish a Georges River Financial Sustainability Working Group of Councillors with the purpose of exploring options available to Council to strengthen Council’s long-term financial sustainability.

(b) That membership of the Working Group be open to all Councillors.

(c)  That the Director Business and Corporate Services convene the Working Group on a quarterly basis as part of the Quarterly Budget Review process.

(d) That Council appoint the Deputy Mayor, Councillor Sam Elmir as Chairperson of the Working Group.

Record of Voting:

For the Motion: Councillors Agius, Elmir, Grekas, Hindi, Konjarski, Landsberry, Liu, Payor, Tegg and Wu

Against the Motion: The Mayor, Councillor Greene and Councillors Badalati, Katris and Symington

9.       The Financial Sustainability Working Group meets quarterly and provides confidential feedback to Council officers on financial matters.  Examples of matters discussed to date include: Special Rates Variation, rates harmonisation, Commercial Property Strategy, Commercial Car Parking Strategy, budget preparation, fees and charges, quarterly budget review, commercial opportunities and revenue raising opportunities.

 

FINANCIAL IMPLICATIONS

10.    Should Council resolve to establish four Committees of the Whole to run consecutively, it is presumed that these meetings would be scheduled to commence from 6.00pm and, based on a review of the current duration of Committee meetings, are anticipated to close at around 9.30pm (with a later finish time for Councillors of 10.30pm on Major DA and PP briefing nights).

11.    Chamber/meeting set up and pack up by staff would occur as usual, ie: one hour prior to commencement and one hour following close of meetings/briefings.

12.    If this is the case, additional non-budgeted funds will be required as follows:

a.   $19,000 per annum - staff overtime and meal allowance.

b.   $5,000 per annum - Councillor catering.

 

FILE REFERENCE

D21/30023

 

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:          NM007-21           Sydney Water Waterway Health Improvement Program, Kogarah Bay Creek

Councillor:       Councillor Payor 

 

MOTION:

(a)     That Council support the consideration of further modifications to the stormwater design, such as replacing the open swale with an underground installation, and altering the access from Bruce and Renn Street; and

(b)     That Council provide an urgent workshop to bring together consulting engineers, State Government agencies and the community for an acceptable solution.

 

 

DIRECTOR’S COMMENT

(a)     Council and Sydney Water have adopted a strategy to improve waterway health and enhance urban environments through the implementation of innovative civil and environmental projects, including the naturalisation of underground stormwater pipelines through the construction of aboveground, natural drainage swales.  The most recent example of this approach is the successful naturalisation of the stormwater pipeline at Gannons Park as part of the Stage 2 stormwater harvesting and recycling environmental project.

The Parkside Drive Reserve Waterway Health Improvement Project is a significant Sydney Water project which is consistent with these objectives, as well as those of Council’s Community Strategy Plan (CSP) and the Parkside Drive and Harold Fraser Reserves – Plan of Management (PoM) adopted in February 2009.

(b)     Community consultation has been extensive for this project since its commencement in 2017. During the three year design and public consultation period, Sydney Water has participated in discussions with the community to provide information on the reasoning behind its design features in order to meet Australian Standards, site limitations and maintenance requirements. Sydney Water has mitigated impacts to immediate residents, while ensuring appropriate development of a significant community space. 

Sydney Water has advised that the contract was awarded in January 2020 for the completion of detailed designs and construction. Construction commenced on the project in February 2021. On this basis, and due to the significant community consultation and design amendments that have already occurred, Sydney Water has advised Council that it will not undertake any further amendments to the project and therefore will not attend any additional community workshops organised by Council for the purposes of modifying the design.

 

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

 

FILE REFERENCE

D21/30201


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

 

Item:          NM008-21           Award Winning Salon Bibliothèque - Georges River Council's Pop Up Library

Councillor:       Councillor Konjarski 

 

MOTION:

That Council congratulates Georges River Council officers who recently won a Highly Commended Award through the NSW Public Libraries Association for “Innovation in Outreach Services” for the successful “Salon Bibliothèque” pop-up library.

 

 

DIRECTOR’S COMMENT

Salon Bibliothèque was Council’s temporary pop up library located in Hurstville Westfield. The initiative aligns with the outreach mission of the Georges River Libraries 2030 Strategy, providing an innovation approach to engaging with members of the community outside traditional library spaces. 

The community response to Salon Bibliothèque was very positive with over 1,170 people visiting the pop-up library during the four-week installation in July 2019. As a result of this outreach initiative, 94 local residents joined the library services for the first time and staff responded to over 640 customer enquiries in the space.

In February 2021, the NSW Public Libraries Association visited Georges River Council to present the Highly Commended Award in the category of “Innovation in Outreach Services” for Salon Bibliothèque. This presentation to staff was in lieu of the traditional award ceremony that was not possible due to the current NSW Public Health Order restrictions in place to reduce the spread of COVID-19.

 

FINANCIAL IMPLICATIONS

The costs associated with Salon Bibliothèque, including resources and staffing were sourced from the 2019/2020 existing budget allocation for library outreach programming.

 

FILE REFERENCE

D21/32314

 

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

QUESTIONS WITH NOTICE

Item:                   QWN001-21  Georges River Property Portfolio Strategy - Councillor Workshop 

Author:              Councillor Landsberry

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

On 27 July 2020 Council resolved FIN020A-20 Georges River Property Portfolio Strategy - disposal of surplus property.

Item (c) stated; 

"That disposal of Stage 2 properties in accordance with the Georges River Property Portfolio Strategy be deferred to a future Councillor Workshop"

Can the General Manager please advise when this workshop will be held?

OFFICER RESPONSE

Stage 2 of the Georges River Property Portfolio Strategy has been scheduled for a Councillor Workshop in March 2021 as part of the annual budget workshops.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:                   QWN002-21       Status of Developer Contributions Audits 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

1.      What are the totals of undercharged amounts for Kogarah Council, Hurstville Council?

2.      Was a contribution register established for GRC upon amalgamation?

3.      Did GRC also undercharged and/ or not collected the money from developers? If so, what was the total amount?

4.      Why the staff were not made aware of the the [sic] missing register/ missing money immediately after amalgamation?

5.      What disciplinary action has been implemented against management and staff responsible?

6.      Has this matter been reported to ICAC as a result of the Herald article? If not, why not?

7.      What evidence was made available to act [sic] Tegg who believes that the “historical shortcomings” have been rectified, and why wasn’t this information disseminated to all councillors?

8.      Given that “since amalgamation GRC commenced rebuilding and auditing the registers from both councils’ why did council administration withhold the issue from councillors and the public?

9.      If there is no register where are the tabs taken to account for s94 contributions?

 

OFFICER RESPONSE

1.      Officers have previously reported to Council that private certifiers’ uncollected section 7.11 contributions were $600,000 as at September 2020 and as at February 2021 there are no uncollected contributions. The recovery program for section 7.12 funds from the former Kogarah Council remains underway. The uncollected or undercharged amounts for the former Kogarah Council are not fully known due to the former Kogarah register ceasing to exist in the required statutory format since 2012.  The Kogarah register existed as a series of calculation spreadsheets on a shared network drive. These records were not complete.

The uncollected or undercharged amounts for the former Hurstville Council will not be known until such time as OC/CCs issued by private certifiers are received and/or linked to DAs on the contributions register allowing investigations to commence into their uncollected contributions. This program is due to commence in mid-2021 and will take up to 6 months to complete.

2.      Work commenced on the establishment of consolidated Georges River (GRC) section 7.11 and section 7.12 registers following amalgamation, including undertaking preparatory work with the migration of the property system for the former Kogarah Council to TechOne, Kogarah CDCs and DAs migrated to TechOne and linking of OCs, CCs to CDCs and DAs. The GRC section 7.12 register was completed in January 2021. The GRC section 7.11 register (based on existing registers) remains under development.

3.      No. The section 7.12 contributions audit and recovery investigation shows private certifiers have not collected contributions on 117 developments where work has commenced or where a CC/OC/CDC has been issued but a certifier has not collected the contribution. Council officers have been required to commence recovery action through a legal process with certifiers and/or property owners. As previously reported, the section 7.11 contributions audit and recovery investigation has not yet commenced.

4.      The General Manager became aware of the non-compliant Kogarah register and potential issues with certifiers not collecting contributions following the commencement of the integration of the property and rating systems in 2018. As a result, the General Manager reported the matter to the independent Audit Risk and Improvement Committee (ARIC) in August 2018 and initiated three audits relating to infrastructure contributions. 

5.      Pursuant to clause 7.6(a) of the Council’s Code of Conduct (Inappropriate Interactions) Councillors are not permitted to engage in individual or operational staff matters including workplace investigations and disciplinary matters.

6.      Yes.  The leaking of confidential information to the Sydney Morning Herald in its article of 21 December 2020 was referred to the ICAC. 

7.      Councillors Christina Wu and Warren Tegg were appointed by Council as members of the ARIC in October 2017. The developer contribution audits and findings have been reported to all Councillors on 11 separate occasions commencing in 2018, set out below. 

 

Date

Meeting/Workshop

Content

6/08/18

ARIC Meeting

(Report AUD036-18)

Audit Plan 2018-2021 endorsed by ARIC (includes an external audit of s94 contributions calculation accuracy, monitoring and recovery in 2018)

12/11/18

Finance and Governance Committee Meeting (Report FIN095-18)

Minutes of ARIC Meeting of 6/08/18 reported to F&G Committee (Committee endorses an external audit of s94 contributions income)

19/11/18

Council Meeting

Council adopts Minutes of ARIC Meeting of 6/08/18 and endorses an external audit of s94 (s7.11/s7.12) contributions income

13/05/19

Finance and Governance Committee Meeting (Report FIN033-19)

 

Councillors notified via special report of the issues identified with s94 contributions management by Kogarah and Hurstville Councils, including Kogarah register does not exist in the statutory form required by the EPA Act (Div 5, Clause 34).

27/05/19

Council Meeting

Council adopts staff recommendations including:

(b) That in accordance with ‘Recommendation 2’ of the Section 7.11 and Section 7.12 Income Audit dated 18 March 2019 that Council create a dedicated Development Contributions Officer position to reduce the potential for errors in contribution levies applied and the loss of funding for future developments.

19/08/19

ARIC Meeting

(Report AUD033-19)

ARIC endorses Contributions Income Audit Report and Section former Kogarah S94 extension audit report.

09/03/20

Finance and Governance Committee Meeting (Report FIN008-20)

Minutes of ARIC Meeting of 19/08/19 reported to Committee

(endorses Contributions Income Audit Report and Section former Kogarah S94 extension audit report)

23/03/20

ARIC Meeting

(Reports AUD009-20 and AUD0010-20)

ARIC endorses update on Kogarah Section 7.11 Development Contributions and issues with Register, endorses action plan

20/04/20

Council Meeting

 

Council adopts Minutes of ARIC Meeting of 19/08/19 and endorses Contributions Income Audit Report and Section former Kogarah S94 extension audit report

10/08/20

Finance and Governance Committee Meeting (Report FIN035-20)

 

Minutes of ARIC Meeting of 23/03/20 reported to Committee

(endorses update on Kogarah Section 7.11 Development Contributions and issues with Register, endorses action plan)

24/08/20

Council Meeting

Council adopts Minutes of ARIC Meeting of 23/03/20 (endorses update on Kogarah Section 7.11 Development Contributions and issues with Register, endorses action plan)

14/09/20

Finance and Governance Committee Meeting (Report FIN043-20)

Councillors notified via special report with an update on development contributions, Ministerial directions, reforms.

Report contained:

·    Workplan

·    Implications of the reforms and COVID-19 Ministerial directions on resourcing

·    List of improvements to date

·    List of audit actions to be completed

28/09/20

Council Meeting

 

 

Council adopts staff recommendations including:

“The data in the new Development Contributions Dashboard (which currently only has the Hurstville S94 Plan and the GRC S94A plan contributions levied and paid) has an issue with integrity with regard to the transfer of data to the new system. This needs to be fixed before the dashboard can be used with any confidence and will involve checking each DA and CDC, whether or not a CC or OC or Notice of Commencement had been issued and what account the development contribution was paid into.”

16/02/21

Councillor Workshop

Update on GRC Contributions Plans, including status of audits and preparation of new plans.

 

8.      This allegation is refuted.  Refer to answer 7 above.

9.      Registers have been and continue to remain in existence - refer to the responses above.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

Item:                   QWN003-21       Adopted Operating Deficits - Council Budgets from 2016 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

1.      Could you please confirm that GRC has lost $58M the last 4 years.

2.      If so how did council lose/ spend all the money?

3.      If not could you please explain if the daily telegraph incorrectly reported the loss? 

 

OFFICER RESPONSE

1.      Council’s audited financial records confirm that (excluding operating and capital grants and contributions) an accumulated loss of $45.8 million has occurred since 2016/17. 

2.      Council has adopted the following actual results over the past four financial years:

 

Financial

Year

Actual Results

(excluding grants and contributions)

Actual Results

(including grants and contributions)

2016/17

($0.2 million)

$40.4 million

2017/18

($10.2 million)

$22.4 million

2018/19

($13.4 million)

$33.0 million

2019/20

($22.0 million)

$14.7 million

Total

($45.8 million) loss

$110.5 million surplus

 

Over the past four years Councillors have been apprised of Council’s poor and deteriorating financial outlook over the 10 year period of the Long Term Financial Plan. Officers have highlighted the financial operating position of Council has been on a deteriorating trend prior to and post amalgamation. 

However, the annual capital works program which is primarily grant and contributions funded, has significantly offset the operational losses as shown above.

Officers have continually reinforced the need for an increase in rates revenue or a substantial reduction in non-mandated services during the five budget workshops that are held with Councillors each year to prepare the budget.  Councillors have however, prioritised the provision of quality services to the community without reductions in service levels and have resolved to incur annual operating deficits as a result.

Details of Council’s expenditure across all services for the last four years is contained in Council’s annual Budget Papers, the end of year audited Financial Statements and Council’s Annual Report.

3.      No reference can be found to reported losses of $58 million in the Daily Telegraph newspaper.

 

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council - Ordinary Meeting - Monday, 22 February 2021                                                                                     Page 1

 

Item:                   QWN004-21       New Rates Program 2021 - Extraordinary Meeting 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Ms Connolly said during the extraordinary meeting on 8 February words to the effect “that we are victims due to our success”. If I misheard then no need to answer but if I heard correctly which was also repeated to me by members of the public what did Ms Connolly mean by victim as it is very concerning to me and others?

OFFICER RESPONSE

The General Manager actually stated “we are victims of our own success”. 

This commonly used colloquialism was applied in the context of its usual meaning – to have problems because of your success.

In this instance, the General Manager explained that Council had been so successful in delivering the same standard of services to the community since 2016, despite significantly declining revenue and increasing costs, that the community had come to expect that the same level of efficiency and services could continue into the future without the need for an SRV. 

 

 

RECOMMENDATION:

That the information be received and noted.