Agenda of Assets and Infrastructure Committee

Georges River Council – Assets and Infrastructure Committee Meeting - Monday, 8 February 2021 Page 0

Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

1. OPENING

2. ACKNOWLEDGEMENT OF COUNTRY

3. APOLOGIES / LEAVE OF ABSENCE

4. NOTICE OF WEBCASTING

5. DISCLOSURES OF INTEREST

6. PUBLIC FORUM

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

ASS001-21 Confirmation of the Minutes of the Assets and Infrastructure Committee Meeting held on 7 December 2020

(Report by Executive Services Officer)....................................................................... 3

8. COMMITTEE REPORTS

ASS002-21 Report of the Georges River Local Traffic Advisory Committee Meeting 2 February 2021

(Report by Coordinator Traffic & Transport).............................................................. 3

ASS003-21 T20/018 Tender for Traffic Management Services - Netstrata Jubilee Stadium

(Report by Manager Premium Facilities).................................................................. 12

ASS004-21 T20/019 Tender for Event Staff Services - Netstrata Jubilee Stadium

(Report by Manager Premium Facilities).................................................................. 15

ASS005-21 T20/014 Tender for the Construction of New Pavilion at Hurstville Oval

(Report by Coordinator Civil Works Projects).......................................................... 18

ASS006-21 T20/023 Tender for the Construction of the Hurstville Golf Club Pavilion

(Report by Coordinator Civil Works Projects).......................................................... 22

MINUTES

Assets and Infrastructure Committee

Monday 07 December 2020

7.00pm

Waratah Meeting Room (Ground Floor, Georges River Civic Centre Hurstville)

And

Skype online Meeting

PRESENT

Council Members

Deputy Mayor Councillor Stephen Agius (Chairperson), Councillor Sam Elmir, Councillor Sandy Grekas, Councillor Lou Konjarski, Councillor Nancy Liu, Councillor Colleen Symington, Councillor Warren Tegg and Councillor Christina Wu.

Council Staff

Director Assets and Infrastructure - Andrew Latta, Manager Infrastructure - Glen Moody, Research and Project Officer - Anne Marie Svorinic and Executive Services Officer - Neil Treadwell (Minutes).

OPENING

The Chairperson (Councillor Agius), opened the meeting at 7.00pm.

ACKNOWLEDGEMENT OF COUNTRY

Councillor Agius acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE

RECOMMENDATION: Councillor Grekas and Councillor Tegg

That apologies on behalf of Councillor Kastanias be accepted and a Leave of Absence granted.

Record of Voting:

For the Motion: Unanimous

NOTICE OF WEBCASTING

The Chairperson, Councillor Agius, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice. This recording will be made available on Council’s website.

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

PUBLIC FORUM

There were no registered speakers.

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

ASS030-20 Confirmation of the minutes of the previous meeting held on 9 November 2020

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Symington and Councillor Grekas

That the Minutes of the Assets and Infrastructure Committee Meeting held on 9 November 2020 be confirmed.

Record of Voting:

For the Motion: Unanimous

COMMITTEE REPORTS

ASS031-20 Report of the Georges River Local Traffic Advisory Committee Meeting 1 December 2020

(Report by Coordinator Traffic & Transport)

Recommendation: Councillor Tegg and Councillor Grekas

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 December 2020 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

Note: Councillor Christina Wu arrived to the meeting at 7.07pm.

ASS032-20 T20/017 Lower Poulton Park Naturalisation and Car Park Construction

(Report by Manager, Project Delivery)

Recommendation: Councillor Elmir and Councillor Wu

(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/017 Lower Poulton Park Naturalisation and Car Park Construction as outlined in the confidential attachment.

(b) That the General Manager be authorised to sign the contract with the preferred contractor on behalf of Council.

Record of Voting:

For the Motion: Unanimous

CONCLUSION

The Meeting was closed at 7.08pm.

UNCONFIRMED

Chairperson

Georges River Council – Assets and Infrastructure Committee Meeting - Monday, 8 February 2021 Page 0

COMMITTEE REPORTS

Item: ASS002-21 Report of the Georges River Local Traffic Advisory Committee Meeting 2 February 2021

Author: Coordinator Traffic & Transport

Directorate: Assets and Infrastructure

Matter Type: Committee Reports

Recommendation:

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 2 February 2021 be adopted by Council.

Executive Summary

1. The Recommendations contained within the Minutes of the Georges River Local Traffic Advisory Committee Meeting held on 2 February 2021 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

Background

2. The Georges River Local Traffic Advisory Committee Meeting of 2 February 2021 was held remotely due to COVID-19 restrictions.

3. Budget allocation

a. TfNSW Traffic Facilities Grant $400,000

Balance to date

b. TfNSW Traffic Facilities Grant $170,000

4. Estimated cost of works recommended by the Georges River Local Traffic Advisory Committee Meeting of 2 February 2021 is $13,400 to be allocated from the TfNSW Traffic Facilities Grant.

File Reference

D20/308730

ATTACHMENTS

Attachment ⇩1

Minutes - Georges River Local Traffic Advisory Committee 02 February 2021

Georges River Council – Assets and Infrastructure Committee Meeting - Monday, 8 February 2021 Page 0

Item: ASS003-21 T20/018 Tender for Traffic Management Services - Netstrata Jubilee Stadium

Author: Manager Premium Facilities

Directorate: Assets and Infrastructure

Matter Type: Committee Reports

Recommendation:

(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/018 Netstrata Jubilee Stadium Traffic Management Services as outlined in the confidential attachment.

(b) That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

Executive Summary

1. The purpose of this report is to advice Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the T20/018 Netstrata Jubilee Stadium Traffic Management Services tender and to seek a resolution from Council to enter into a Contract with the successful Tenderer to provide the Traffic Management Services at Netstrata Jubilee Stadium.

2. This report explains the background for Council to decide if it wishes to enter into a Contract with the entity recommended as the successful Tenderer. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained in the confidential attachments.

Background

3. The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising and all tender documentation was reviewed by the Director and Manager, Premium Facilities prior to issuing.

4. Tender documentation included:

a. RFT T20/018 – Services Agreement;

b. Conditions of Tendering;

c. Returnable Schedules; and

d. Scope of Services.

5. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a. Best Value for Money – Tenderer’s hourly rates

b. Capability, experience of qualified key personnel to deliver the required range of services in traffic management at major events and venues

c. Resource capability to supply qualified personnel to implement traffic management services

Mandatory Criteria:

Insurances:

a. Public Liability min. $20M

b. Professional Indemnity Insurance – minimum of $10 million

c. Workers Compensation – minimum requirements by law

Other:

d. Conformity with Tender submission requirements

e. WH&S Plan

f. Presentation of Tender

6. T20/018 Netstrata Jubilee Stadium Traffic Management Services Tender was published on Tenderlink on 22 October 2020.

7. The tender closed on 26 November 2020 at 10.00am in the presence of the Tender Opening Committee. Eleven (11) tenders were received via Tenderlink from the following companies:

No.	Tenderers in Alphabetical Order
1	All Districts Traffic Management Pty Ltd
2	Australian Utilities Management Pty Ltd
3	Event & Sports Projects Australia Pty Ltd
4	Guardian Venue Management International Pty Ltd
5	Pipeline Training Australia
6	Platinum Traffic Services Pty Ltd
7	Roadworx Group Pty Ltd
8	SAF Group
9	Superb Civil Group pty Ltd
10	Traffic Worx Pty Ltd
11	US Bros Group Pty Ltd

8. The Tender Evaluation Committee individually assessed the submissions and met on 3 December 2020, to review the tenders and to seek clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

9. The Tender Evaluation Committee completed the tender assessment and evaluation process and identified a tender that is most advantageous to Council, having regard for all the criteria.

10. The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential report.

Financial Implications

11. Within 2020/21 Netstrata Jubilee Stadium Operational Budget allocation.

Risk Implications

12. No risks identified.

Community Engagement

13. There is no community engagement required.

File Reference

D21/10461

ATTACHMENTS

Attachment 1	Confidential Report -T20/018 - published in separate document (Confidential)
Attachment 2	T20/018 - Tender Evaluation Spreadsheet - published in separate document (Confidential)

Georges River Council – Assets and Infrastructure Committee Meeting - Monday, 8 February 2021 Page 0

Item: ASS004-21 T20/019 Tender for Event Staff Services - Netstrata Jubilee Stadium

Author: Manager Premium Facilities

Directorate: Assets and Infrastructure

Matter Type: Committee Reports

Recommendation:

(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/019 Netstrata Jubilee Stadium Event Staff Services as outlined in the confidential attachment.

(b) That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

Executive Summary

1. The purpose of this report is to advice Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the T20/019 Netstrata Jubilee Stadium Event Staff Services tender and to seek a resolution from Council to enter into a Contract with the successful Tenderer to provide the Event Staff Services at Netstrata Jubilee Stadium.

Background

4. Tender documentation included:

a. RFT T20/019 – Services Agreement;

b. Conditions of Tendering;

c. Returnable Schedules; and

d. Scope of Services.

5. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a. Best Value for Money – Tenderer’s hourly rates

b. Capability, experience and depth of experienced and qualified key personnel to deliver the required services, including experience in event and customer service at major events and venues

c. Resource capability to provide trained personnel in event/customer service staffing

Mandatory Criteria:

Insurances:

a. Public Liability min. $20M

b. Professional Indemnity Insurance – minimum of $10 million

c. Workers Compensation – minimum requirements by law

Other:

d. Conformity with Tender submission requirements

e. WH&S Plan

f. Presentation of Tender

6. T20/019 Netstrata Jubilee Stadium Event Staff Services Tender was posted on Tenderlink on 4 November 2020.

7. The tender closed on Wednesday 2 December 2021 at 10.00am in the presence of the Tender Opening Committee. Five (5) tenders were received via Tenderlink from the following companies:

(a) APG Workforce

(b) ECS International Security

(d) Southern Cross Group Services Pty Ltd

(e) Venue Industry Professionals

8. The Tender Evaluation Committee individually assessed the submissions and met on 9 December 2020 to review the tenders and to seek clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

9. The Tender Evaluation Committee completed the tender assessment and evaluation process and identified a tender that is most advantageous to Council, having regard for all the criteria.

Financial Implications

11. Within 2020/21 Netstrata Jubilee Stadium Operational Budget allocation.

Risk Implications

12. No risks identified.

Community Engagement

13. There is no community engagement required

File Reference

D21/10480

ATTACHMENTS

Attachment 1	Confidential Report - T20/019 - published in separate document (Confidential)
Attachment 2	T20/019 - Tender Evaluation Spreadsheet - published in separate document (Confidential)

Georges River Council – Assets and Infrastructure Committee Meeting - Monday, 8 February 2021 Page 0

Item: ASS005-21 T20/014 Tender for the Construction of New Pavilion at Hurstville Oval

Author: Coordinator Civil Works Projects

Directorate: Assets and Infrastructure

Matter Type: Committee Reports

RECOMMENDATION:

(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/014 - Construction of New Players Pavilion at Hurstville Oval as outlined in the confidential attachment.

(b) That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

EXECUTIVE SUMMARY

1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T20/014 - Construction of New Players Pavilion at Hurstville Oval and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as Principal Contractor to carry out the proposed contract works.

2. This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters contained within the confidential attachments.

BACKGROUND

3. Council is seeking to engage a suitably qualified and experienced contractor to deliver a new facility at Hurstville Oval. The works will include the construction of home and away team change rooms, referees room, a medical room and public toilets. The contract will also include a first floor viewing area, office space, food preparation space and internal bathrooms. There will also be a lift added to access both ground and first floor areas.

4. Detailed construction drawings and specifications were provided by Webbers Architects and specialised consultants.

5. The works relating to this tender include:

• Site establishment including but not limited to site fencing and sediment control.

• All earth works as specified in RFT T20/014 including but not limited to the disposal of surplus excavated material.

• Construction of new change rooms, referees room a medical room, public toilets, first floor viewing area, office space, food preparation space, internal bathrooms and a lift. All construction works are to be carried out with reference to both specifications and plans stamped “for construction” which will be provided to the contractor once the signed contracts are returned to GRC superintendent.

• All construction works are to be approved by the Principal’s (GRC) certifiers or relevant authorities.

6. Due to the large scale of the project, Georges River Council engaged Norton Rose Fullbright lawyers to develop the Construction Contract and act as Probity Advisor for this tender.

7. Accordingly, tender documentation was then prepared for the Tender for Construction of New Players Pavilion at Hurstville Oval.

8. The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.

9. Tender documentation included:

a. RFT T20/014 Construction of New Players Pavilion at Hurstville Oval

b. General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c. Returnable Schedules

d. Scope of Works, Technical Specifications and Construction Drawings

10. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a. Best value for money;

i. Price and trades break-up in accordance with the provided Bill of Quantities; and

ii. Schedule of hourly rates.

b. Demonstrated capacity and technical ability to carry out the works;

i. Specific experience and expertise in similar works;

ii. Company profile; current commitments for main and sub-contractors; and

iii. Plant and equipment available to complete the works.

c. Demonstrated managerial and technical capability, qualifications, experience;

i. Quality experience and quality references of the Tenderer;

ii. Nominated site personnel CVs and previous work history; and

iii. Nominated sub-contractors CVs and previous work history with the Tenderer.

d. Capacity to achieve the program;

i. Proven capacity to meet deadlines;

ii. Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

iii. Sequencing of the works.

e. Proposed methodology;

i. Gantt Chart provided;

ii. Storage of materials and disposal of waste (including potential asbestos); and

iii. Appropriate systems and procedures to comply with all applicable WHS and environmental obligations.

Mandatory Criteria

Insurances:

i. Public Liability min. $20M

ii. Workers Compensation

iii. Comprehensive Vehicle(s) Insurance

11. RFT T20/014 - Construction of New Players Pavilion at Hurstville Oval was advertised through Tenderlink on 8 December 2020.

12. Twelve (12) Requests for Information was issued during the tender period.

13. The eight (8) tenders received are as follows.

No.	Tenderers in Alphabetical Order	Method of Submission
1	2020 Projects Pty Ltd	Tenderlink
2	Lanskey Constructions	Tenderlink
3	Mansfield Corporation Pty Ltd	Tenderlink
4	Matrix Group Co Pty Ltd	Tenderlink
5	Meridian Construction Services Pty Ltd	Tenderlink
6	Project Coordination Pty Ltd	Tenderlink
7	Sullivans Constructions	Tenderlink
8	Westbury Constructions Pty Ltd	Tenderlink

14. There was one late tenders and all the tenders listed above met the requirements for submission of tenders as set out in the Request for Tender.

15. As at Close of Business on 19 January 2021 all tenders recorded in the Council’s Document Management System (CM9) by the Records Department.

16. The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having made aware of the identities of the Tenderers.

17. The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan.

18. That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/014 – Tender for Construction of New Players Pavilion at Hurstville Oval as outlined in the confidential attachment.

FINANCIAL IMPLICATIONS

19. This project is fully funded by the NSW Government Stronger Communities grant and the Federal Government Local Roads and Community Infrastructure grant funding.

RISK IMPLICATIONS

20. Operational risk/s identified and management process applied.

FILE REFERENCE

T20/014; D21/15490; D21/16012

ATTACHMENTS

Attachment 1	Confidential Attachment A - T20/014 -Construction of New Players Pavilion at Hurstville Oval (Confidential Report) - published in separate document (Confidential)
Attachment 2	Confidential Attachment B - T20 014 Construction New Players Pavilion at Hurstville Oval - Tender Assessment Summary (Confidential) - published in separate document (Confidential)

Georges River Council – Assets and Infrastructure Committee Meeting - Monday, 8 February 2021 Page 0

Item: ASS006-21 T20/023 Tender for the Construction of the Hurstville Golf Club Pavilion

Author: Coordinator Civil Works Projects

Directorate: Assets and Infrastructure

Matter Type: Committee Reports

Recommendation:

(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/023 - Construction of Hurstville Golf Club Pavilion as outlined in the confidential attachment.

(b) That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

Executive Summary

1. The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T20/023 - Construction of Hurstville Golf Club Pavilion and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as Principal Contractor to carry out the proposed contract works.

Background

3. Council is seeking to engage a suitably qualified and experienced contractor to deliver a Hurstville Golf Course. The Contract is for the demolition of the existing Pro shop and amenities and construction of new Pro shop, amenities, club rooms, storage shed and associated landscaping as specified in the attached documentation.

4. Detailed construction drawings and specifications were provided by Webbers Architects and specialised consultants.

5. The works relating to this tender include:

· Site establishment including but not limited to site fencing and sediment control measures.

· Demolition of existing Pro shop and amenities.

· All earth works as specified in RFT T20/023 including but not limited to the disposal of building waste and surplus excavated material.

· Construction of new Pro shop, amenities, club rooms, storage shed and associated landscaping. All construction works are to be carried out with reference to both specifications and plans stamped “for construction” which will be provided to the contractor once the signed contracts are returned to GRC superintendent.

· All construction works are to be approved by the Principal’s (GRC) certifiers or relevant authorities.

6. Due to the large scale of the project, Georges River Council engaged Norton Rose Fullbright lawyers to develop the Construction Contract and act as Probity Advisor for this tender.

7. Accordingly, tender documentation was then prepared for the Tender for Construction of Hurstville Golf Club Pavilion.

9. Tender documentation included:

a. RFT T20/014 Construction of Hurstville Golf Club Pavilion

b. General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c. Returnable Schedules

d. Scope of Works, Technical Specifications and Construction Drawings

10. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a. Best value for money:

i. Price and trades break-up in accordance with the provided Bill of Quantities; and

ii. Schedule of hourly rates.

b. Demonstrated capacity and technical ability to carry out the works:

i. Specific experience and expertise in similar works including current workload;

ii. Ability to carry out the work in a timely manner, proven capacity of meeting deadlines;

iii. Nominated site personnel and sub-contractor CV's; and

iv. Past/Present work references

c. Proposed methodology:

i. Gantt chart showing critical dates for the project & sequencing of works;

ii. Project management plans.

iii. Methodology detailing the understanding of the project, critical paths & tasks required in

iv. order to successfully complete the project safely and on time

d. Quality of proposal:

i. Clarity of information provided by the contractor within their submission

ii. All information requested is provided within returned documentation

iii. Price and trades break-up in accordance with the provided Bill of Quantities; and

iv. Schedule of hourly rates

Mandatory Criteria

Insurances:

i. Public Liability min. $20M

ii. Workers Compensation

iii. Comprehensive Vehicle(s) Insurance

11. RFT T20/023 - Hurstville Golf Club Pavilion was advertised through Tenderlink on 16 December 2020.

12. Eighteen (18) Requests for Information was issued during the tender period.

13. The ten (10) tenders received are as follows.

No.	Tenderers in Alphabetical Order	Method of Submission
1	Avant Build	Tenderlink
2	Lanskey Constructions	Tenderlink
3	Matrix Group Co Pty Ltd	Tenderlink
4	Meridian Construction Services Pty Ltd	Tenderlink
5	Momentum Built Pty Ltd	Tenderlink
6	Pacific Services Group Holdings Pty Ltd	Tenderlink
7	Project Coordination Aust Pty Ltd	Tenderlink
8	Sullivans Constructions	Tenderlink
9	Warrane Pty Ltd	Tenderlink
10	Westbury Constructions Pty Ltd	Tenderlink

14. No late tenders were received and all the tenders listed above met the requirements for submission of tenders as set out in the Request for Tender.

15. As at Close of Business on 20 January 2021 all tenders recorded in the Council’s Document Management System (CM9) by the Records Department.

18. That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/023 – Tender for Construction of Construction of Hurstville Golf Club Pavilion as outlined in the confidential attachment.

Financial Implications

19. This project is fully funded by the NSW Government Stronger Communities grant and the Federal Government Local Roads and Community Infrastructure grant funding.

Risk Implications

20. Operational risk/s identified and management process applied.

File Reference

T20/023, D21/15496, D21/16021

ATTACHMENTS

Attachment 1	Confidential Attachment A - T20-023 -Construction of Hurstville Golf Course Pavilion (Confidentia Reportl) - published in separate document (Confidential)
Attachment 2	Confidential Attachment B - T20 023 - Construction of Hurstville Golf Club Pavilion - Tender Assessment Summary (Confidential) - published in separate document (Confidential)