AGENDA


Council Meeting

 

Monday, 14 December 2020

7.00pm

 

Dragon Room (Level 1, Georges River Civic Centre, Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

 

1.      OPENING

2.      NATIONAL ANTHEM

3.      PRAYER

4.      ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5.      APOLOGIES / LEAVE OF ABSENCE  

6.      NOTICE OF WEBCASTING

7.      DISCLOSURES OF INTEREST

8.      PUBLIC FORUM

9.      CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

CCL081-20       Confirmation of the Minutes of the Ordinary Council Meeting held 23 November 2020

(Report by Executive Services Officer)....................................................................... 5  

10.    MAYORAL MINUTE

Nil  

11.    CONDOLENCES

12.    COMMITTEE REPORTS

CCL082-20       Report of the Environment and Planning Committee Meeting held on 7 December 2020

(Report by Executive Services Officer)....................................................................... 6

CCL083-20       Report of the Finance and Governance Committee Meeting held 7 December 2020

(Report by Executive Services Officer).................................................................... 14

CCL084-20       Report of the Assets and Infrastructure Committee Meeting held 7 December 2020

(Report by Executive Services Officer).................................................................... 21

CCL085-20       Report of the Community and Culture Committee Meeting held 7 December 2020

(Report by Executive Services Officer).................................................................... 25

 

13.    ENVIRONMENT AND PLANNING

Nil

14.    FINANCE AND GOVERNANCE

CCL086-20       Audit, Risk and Improvement Committee and Internal Audit Annual Report to Council 2020

(Report by Chief Audit Executive)............................................................................ 34

CCL087-20       COVID-19: Instrument of Delegation to the Mayor (Emergency Administrative Provisions) - December 2020 Report

(Report by Manager, Office of the General Manager)........................................... 54

15.    ASSETS AND INFRASTRUCTURE

NIL

16.    COMMUNITY AND CULTURE

NIL

17.    NOTICES OF RESCISSION

NIL

18.    NOTICES OF MOTION

NM098-20          Request to Transport for NSW for Installation of Solar Lighting on Como Bridge Walkway

(Report by Councillor Kastanias).............................................................................. 82

NM099-20          Succession Planting Plan for Significant Trees on Public Lands

(Report by Councillor Tegg)....................................................................................... 83

NM100-20          Congratulations on the Delivery of the Latest Stage of the Gannons Park Masterplan

(Report by Councillor Liu).......................................................................................... 84

NM101-20          Waste Disposal Service

(Report by Councillor Kastanias).............................................................................. 86

NM102-20          Georges River Tree Canopy

(Report by Councillor Kastanias).............................................................................. 87

NM103-20          COVID-19: Instrument of Delegation

(Report by Councillor Hindi)...................................................................................... 89

NM104-20          COVID-19 Safety Plan: Public Attendance at Council Meetings

(Report by Councillor Hindi)...................................................................................... 90

NM105-20          Traffic Modelling - Kogarah Local Environmental Plan Rezoning Report

(Report by Councillor Payor)..................................................................................... 91

 

19.    QUESTIONS WITH NOTICE

QWN028-20      Update on the Status of the Independent Commission Against Corruption Investigation into Georges River Councillors

(Report by Councillor Grekas)................................................................................... 92

QWN029-20      Establishment of a Community Recycling Centre

(Report by Councillor Kastanias).............................................................................. 94

QWN030-20      Status of Outstanding Council Resolutions

(Report by Councillor Kastanias).............................................................................. 95

QWN031-20      COVID-19: Activation of Automated Pedestrian Signal Crossings

(Report by Councillor Liu).......................................................................................... 97   

 

 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 5

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   CCL081-20   Confirmation of the Minutes of the Ordinary Council Meeting held 23 November 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Previous Minutes

 

 

 

Recommendation:

That the Minutes of the Ordinary Council Meeting held on 23 November 2020 be adopted.

 

Executive Summary

The Minutes of the Ordinary Council Meeting of 23 November 2020 and as provided to Councillors under separate cover, be adopted by Council as a true and correct record of that meeting.

Following adoption by Council, the Minutes will be published on Council’s website.

File Reference

SF19/3551

 

 

 

    


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 6

COMMITTEE REPORTS

Item:                   CCL082-20   Report of the Environment and Planning Committee Meeting held on 7 December 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Environment and Planning Committee recommendations for Items ENV048-20 to ENV050-20, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items ENV048-20 to ENV050-20 are submitted to Council for determination.

2.      These recommendations were made by the Environment and Planning Committee at its meeting on 7 December 2020.

COMMITTEE RECOMMENDATIONS

ENV048-20       Report on Submissions - Planning Proposal for the Reclassification of Taylors Reserve, Lugarno

(Report by Coordinator Strategic Planning)

That consideration of this matter be deferred to full Council at its meeting on 14 December 2020.

 

ENV049-20       Generic Plans of Management

(Report by Strategic Planner)

(a)     That Council forward the draft Sportsground Generic Plan of Management, draft Parks Generic Plan of Management, draft General Community Use Generic Plan of Management and draft Natural Areas Generic Plan of Management, to the Department of Planning, Industry and Environment (landowners) for consent and endorsed for exhibition.

(b)     That Council delegates the General Manager to make amendments to the four draft Generic Plans of Management to address points raised by the Department of Industry.

(c)     That Council endorse the draft Sportsground Generic Plan of Management, draft Parks Generic Plan of Management, draft General Community Use Generic Plan of Management and draft Natural Areas Generic Plan of Management (with any amendments resulting from the issuing of the consent from the landowner) for public exhibition.

(d)     That the Plans of Management be placed on exhibition for a minimum of 28 days commencing after 20 January 2021.

(e)     That Council hold a public hearing for the Generic Plans of Management, Parks, Sportsground and Natural Area as the proposed plans are altering the categorisation of, community land under section 36(4) of the Local Government Act 1993.

(f)    That it is noted that the Plan of Management for Kogarah Park / Netstrata Jubilee Stadium will be undertaken in FY21/22 and the Plan of Management for Carss Bush Park / Todd Reserve has commenced and will be publicly available once reported to Council.

 

 ENV050-20      Former Oatley Bowling Club Site and Closed Road Plan of Management and Masterplan

(Report by Strategic Planner)

(a)     That Council endorse the draft Former Oatley Bowling Club Site and Closed Road Plan of Management and Masterplan for public exhibition for a period of no less than 28 days in accordance with section 38 of the Local Government Act 1993.

(b)     That the draft Plan of Management and Masterplan be placed on public exhibition for a minimum of 28 days commencing after 20 January 2021.

(c)     That Council hold a public hearing for draft Former Oatley Bowling Club Site and Closed Road Plan of Management to amend the categorisation of community land under section 36 (4) of the Local Government Act 1993.

 

 

File Reference

D20/287927

 

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes of the Environment and Planning Committee Meeting 7 December 2020

 


Georges River Council - Ordinary Meeting - Monday, 14 December 2020

CCL082-20             Report of the Environment and Planning Committee Meeting held on 7 December 2020

[Appendix 1]          Unconfirmed Minutes of the Environment and Planning Committee Meeting 7 December 2020

 

 

Page 8

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 14

Item:                   CCL083-20   Report of the Finance and Governance Committee Meeting held 7 December 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Finance and Governance Committee recommendations for Items FIN063-20 to FIN067-20, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items FIN063-20 to FIN067-20 are submitted to Council for determination.

2.      These recommendations were made by the Finance and Governance Committee at its meeting on 7 December 2020.

COMMITTEE RECOMMENDATIONS

FIN063-20  Administrative Matter - Execution of Documents Under Delegated    Authority (1 November 2020 to 30 November 2020)

(Report by Manager, Office of the General Manager)

That Council note, for the period 1 November 2020 to 30 November 2020, there were two (2) documents executed by the General Manager under delegation.

 

 

FIN064-20  Investment Report as at 31 October 2020

(Report by Senior Financial Accountant - Reporting)

That Council receives and notes the contents of the Investment Report as at 31 October 2020.

 

FIN065-20  New Rates 2021 Application - Amendments to IPR Documents

(Report by Chief Financial Officer)

(a)     That Council endorse for the purposes of public exhibition the amended Draft Integrated Planning and Reporting document, being the Long Term Financial Plan within the Resourcing Strategy.

(b)     That the amended Draft Long Term Financial Plan within the Resourcing Strategy be approved for public exhibition for a period to be determined at Council Meeting on 14 December 2020 allowing the community to comment on the amended content of these documents relating to the New Rates 2021 proposal. 

(c)     That the General Manager be delegated authority to make formatting and minor editorial adjustments to the amended Draft Long Term Financial Plan within the Resourcing Strategy during the public exhibition period.

(d)     That submissions received as part of the public exhibition of the amended Draft Long Term Financial Plan within the Resourcing Strategy be reported to a future Council meeting for consideration as part of the adoption of the final document.

(e)     That submissions received as part of the public exhibition of the amended Draft Long Term Financial Plan within the Resourcing Strategy, be collated into the community engagement feedback report as part of the rate restructure application.

 

FIN066-20  Draft 2021/22 Budget - Consideration of Establishment of Additional FTE Position

(Report by Manager, Office of the General Manager)

That no change be made to staff resourcing and that council amend the current service standard from a ten (10) working day response period to a twenty (20) working day response period, for correspondents (excluding Ministers and Local Members) who submit in excess of 200 items of correspondence annually.

 

FIN067-20  Quarterly Budget Review for Quarter Ended 30 September 2020

(Report by Chief Financial Officer)

That Council receive and note the addendum to the Quarterly Budget Review for quarter ended 30 September 2020.

 

File Reference

D20/287977

 

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes of the Finance and Governance Committee - 7 December 2020

 


Georges River Council - Ordinary Meeting - Monday, 14 December 2020

CCL083-20             Report of the Finance and Governance Committee Meeting held 7 December 2020

[Appendix 1]          Unconfirmed Minutes of the Finance and Governance Committee - 7 December 2020

 

 

Page 16

 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 21

Item:                   CCL084-20   Report of the Assets and Infrastructure Committee Meeting held 7 December 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Assets and Infrastructure Committee recommendations for Items ASS031-20 to ASS032-20, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items ASS031-20 to ASS032-20 are submitted to Council for determination.

2.      These recommendations were made by the Assets and Infrastructure Committee at its meeting on 7 December 2020.

COMMITTEE RECOMMENDATIONS

ASS031-20        Report of the Georges River Local Traffic Advisory Committee Meeting 1 December 2020                                                                 (Report by Coordinator Traffic & Transport)

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 December 2020 be adopted by Council.

 

ASS032-20        T20/017 Lower Poulton Park Naturalisation and Car Park Construction                                                                                        (Report by Manager, Project Delivery)

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T20/017 Lower Poulton Park Naturalisation and Car Park Construction as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the contract with the preferred contractor on behalf of Council.

(c)     That Council inform unsuccessful tenderers of the resolution.

 

File Reference

D20/288000

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes of the Assets and Infrastructure Committee from 7 December 2020

 


Georges River Council - Ordinary Meeting - Monday, 14 December 2020

CCL084-20             Report of the Assets and Infrastructure Committee Meeting held 7 December 2020

[Appendix 1]          Unconfirmed Minutes of the Assets and Infrastructure Committee from 7 December 2020

 

 

Page 22

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 25

Item:                   CCL085-20   Report of the Community and Culture Committee Meeting held 7 December 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Community and Culture Committee recommendations for Items COM050-20 to COM055-20, as detailed below, be adopted by Council.

 

Background

1.      The following Committee recommendations for Items COM050-20 to COM055-20 are submitted to Council for determination.

2.      These recommendations were made by the Community and Culture Committee at its meeting on 7 December 2020.

COMMITTEE RECOMMENDATIONs

COM050-20       COVID-19 Georges River Library Debt Recovery and Management Plan

(Report by Manager Library Services)

(a)     That Council notes the unrecoverable accumulated debt of library fines from the former Hurstville City Council library management system of $310,863, and the former Kogarah City Council library management system of $221,098 and unidentified charges from both former Councils of $5,759.

(b)     That Council notes the actions taken by Council officers to recover the accumulated charges, as outlined in this report.

(c)     That Council approves the clearing from the library management system of the unrecoverable library debt from the former Hurstville and Kogarah Councils to the amount of $537,694 in accordance with the recommendations from the Georges River Council Debt Management and Recovery Audit 2019-2020.

 

COM051-20       Food Delivery Cyclists - Safety Campaign

(Report by Road Safety Officer)

(a)     That Council writes to SafeWork NSW to advocate for access to Work Cover, as well as the provision of formalised training to support food delivery drivers in NSW;

(b)     That Council include a Food Delivery Bicycle Rider’s Safety campaign in the 2021/22 annual Road Safety Action Plan;

(c)     That Council partner with Transport for NSW to promote the ‘Go Together’ campaign to educate the local community on road safety rules to better protect bicycle riders and pedestrians.

COM052-20       Potential Multi-Purpose Community Hub in Riverwood/Peakhurst Park and Demolition of Scout Hall

(Report by Community Property Officer)

(a)     That Council receive and note the condition assessment report for 7A Hedley Street Riverwood;

(b)     That, following surrender of the lease of 7A Hedley Street, Riverwood from Scouts Australia NSW, Council delegate to the General Manager the authority to take any necessary steps (including demolition of the building) to ensure that public safety is maintained at the site;

(c)     That Council seek grant funding opportunities for the future planning and development of 7A Hedley Street, Riverwood as a multi-purpose community hub designed to fulfil the future needs of the community.

 

COM053-20       Place Name Proposals for Beverly Hills, Penshurst and Hurstville          (Report by Coordinator, Library Operations)

 (a)    That the following names are submitted to the NSW Geographical Names Board for gazettal:

i.       Assign the name “Annie Twiss Reserve” to the currently unnamed reserve located between Gloucester Road to Illawarra Parade, informally known as “Gloucester Road Reserve No. 3”.

ii.      Assign the name “Alan Jock Marshall Reserve” to the currently unnamed reserve located between Gloucester Road and Cahill Street, informally known as “Gloucester Road Reserve No. 2”.

iii.     Assign the name “Rainbow Lorikeet Reserve” to the currently unnamed reserve located alongside Gloucester Road from the corner of Stoney Creek Road, informally known as “Gloucester Road Reserve No. 4”.

iv.     Assign the name “Dumbleton Lane” to the unnamed road between Edgbaston Road and Stoney Creek Road (running parallel to King Georges Road).

v.      Assign the name “McCready Lane” to the unnamed road between Edgbaston Road and Stoney Creek Road (running parallel to Melvin Street).

vi.     Assign the name “Rudduck Lane” to the unnamed road between Melvin Street and King Georges Road.

vii.    Assign the name “Kintail Street” to the eastern section of Princes Street between Grove Avenue and Laycock Road in Mortdale.

(b)     That following the Geographical Names Board gazettal of the names, the outcome is reported on Council’s website.

(c)     Council rescind its previous endorsement of the “Warwick Reserve” proposal to name the currently unnamed reserve located on the corner of Gloucester Road and Warwick Street, informally known as “Gloucester Road Reserve No. 5”.

(d)     That the following name is endorsed by Council and placed on public exhibition in accordance with the Georges River Place Naming Policy:

i.       Assign the name “Meryl Burton Reserve” to the currently unnamed reserve located on the corner of Gloucester Road and Warwick Street, informally known as “Gloucester Road Reserve No. 5”.   

(e)     That following community feedback to prioritise Aboriginal place names, Council consult with the Georges River Aboriginal Reference Group and the Local Aboriginal Land Councils to determine appropriate names for future naming opportunities.

 

COM054-20       Hurstville Revitalisation Project - Final Concept and Detailed Designs (Report by Senior Project Officer)

(a)     That Council endorse the four final concept designs attached to this report for the Hurstville Revitalisation Project.

(b)     That Council endorse the detailed designs for Palm Court and MacMahon Courtyard to enable, upon receipt of adequate grant funding, construction to proceed.

 

COM055-20       Council Service Impact During the COVID-19 Pandemic               (Report by Director City Strategy and Innovation)

That Council receive and note the impact on Council services due to the COVID-19 pandemic and acknowledges the work, resilience and commitment of the staff during this period to continue to provide services in the rapidly changing and uncertain environment.

 

 

 

 

File Reference

D20/288018

 

 

 

ATTACHMENTS

Attachment 1

Unconfirmed Minutes of the Community and Culture Committee - 7 December 2020

 


Georges River Council - Ordinary Meeting - Monday, 14 December 2020

CCL085-20             Report of the Community and Culture Committee Meeting held 7 December 2020

[Appendix 1]          Unconfirmed Minutes of the Community and Culture Committee - 7 December 2020

 

 

Page 28

 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 34

FINANCE AND GOVERNANCE

Item:                   CCL086-20        Audit, Risk and Improvement Committee and Internal Audit Annual Report to Council 2020 

Author:              Chief Audit Executive

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

RECOMMENDATION:

That the 2020 Annual Report to Council of the Audit, Risk and Improvement Committee and Internal Audit be received and noted.

 

EXECUTIVE SUMMARY

1.      The purpose of this report is tabled under Clause 5.1 of the Audit, Risk and Improvement Committee Charter which requires that:

The Committee through the Chairperson shall submit and present on an annual basis, a formal report to Council outlining the Committee’s major achievements, issues identified and other relevant matters, to a closed session of a Council meeting.

2.      As the Audit, Risk and Improvement Committee’s (ARIC) achievements are closely linked to the Internal Audit activities, it is appropriate that both are recounted in the same report.

3.      The report includes the following matters:

·        Key achievements

·        Assessment of the key responsibility areas of ARIC

·        Committed Dashboard, including meetings held during the year, participation of members and staff, Actions Register and Internal Audit reports considered

·        Internal Audit Plan status

·        Other audit activities undertaken

·        Upcoming requirements affecting the ARIC and Internal Audit function.

BACKGROUND

4.      The ARIC commenced with its current independent committee membership in October 2016, replacing the former Audit and Risk Management Committee. The ARIC comprises three independent members:

·        Mr John Gordon (Chair elect)

·        Ms Elizabeth Gavey

·        Mr Stephen Horne

5.      In October 2017, two Councillors were appointed to the ARIC being Councillors Christina Wu and Warren Tegg.

6.      In September 2020, Council resolved to discontinue Councillor representation on the ARIC and amend the Terms of Reference (Charter) accordingly (CCL053-20). This decision was made to pre-empt the impending changes by the Office of Local Government relating to internal audit in NSW local government.

7.      The ARIC operates under the auspice of the Audit, Risk and Improvement Committee Charter (Charter) which was adopted by Council on 1 May 2017. The intention of establishing the ARIC and adopting the Charter was to reflect the new Local Government (Planning and Governance) Amendment Act 2016 which mandates the requirement for an Audit, Risk and Improvement Committee and specifies its responsibilities. While the legislation has been extended, due to COVID-19, to not take effect until March 2022, Georges River Council took a proactive position to support a sound governance framework and to provide greater assurance around Council’s activities.

8.      The ARIC and Internal Audit Annual Report 2020 is submitted to Council (attached) for information, review and as an improvement opportunity.

FINANCIAL IMPLICATIONS

9.      Within budget allocation.

FILE REFERENCE

D20/287453

 

 

 

 

ATTACHMENTS

Attachment 1

ARIC Annual Report 2020

 


Georges River Council - Ordinary Meeting - Monday, 14 December 2020

CCL086-20             Audit, Risk and Improvement Committee and Internal Audit Annual Report to Council 2020

[Appendix 1]          ARIC Annual Report 2020

 

 

Page 36

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 54

Item:                   CCL087-20        COVID-19: Instrument of Delegation to the Mayor (Emergency Administrative Provisions) - December 2020 Report 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation:

That Council note the register of actions taken pursuant to the Instrument of Delegation to the Mayor (Emergency Administrative Provisions).

 

Executive Summary

1.      In response to the COVID-19 pandemic, at its meeting of 23 March 2020 Council resolved to adopt a revised Instrument of Delegation to the Mayor.

2.      The General Manager undertook to provide a consolidated report once a month to all Councillors specifying any actions taken under this delegation as adopted by Council.

REPORT

3.      In the period since 18 March 2020 Councillors have been provided with regular updates from the General Manager.

4.      A register of decisions and actions taken is attached to this report. For the purpose of completeness, all decisions and actions that have been taken are included on this register, not just decisions made under the instrument of delegation.

Financial Implications

5.      All financial implications have been included on the attached register.

Risk Implications

6.      All actions have been evaluated in accordance with Council’s Risk Management Framework.

File Reference

D20/289594

 

 

 

ATTACHMENTS

Attachment 1

COVID-19 Instrument of Delegation to the Mayor (up to 9 December 2020)

 


Georges River Council - Ordinary Meeting - Monday, 14 December 2020

CCL087-20             COVID-19: Instrument of Delegation to the Mayor (Emergency Administrative Provisions) - December 2020 Report

[Appendix 1]          COVID-19 Instrument of Delegation to the Mayor (up to 9 December 2020)

 

 

Page 55

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 82

NOTICES OF MOTION

Item:                             NM098-20             Request to Transport for NSW for Installation of Solar Lighting on Como Bridge Walkway

Councillor:       Councillor Kastanias 

 

MOTION:

That the General Manager write the Minister for Transport NSW, The Hon. Andrew Constance MP and any other authorities connected to Como bridge walk to come to the party to enable the link between Oatley and Como to be safe and assessable via installation of solar lights for commuters and the community.

 

 

DIRECTOR’S COMMENT

This Motion is consistent with the Community Strategic Plan Pillar 1 – A Protected Environment and Green Open Space, Goal 1.3 Everyone has access to beautiful parks and open spaces and Pillar 3 – Active and accessible places and spaces, Goal 3.2 Roads, footpaths and cycleways are safe, accessible and free of congestion.

In accordance with Council’s resolution from 28 October 2019 (NM085-19: Restoration of the Oatley to Como Walkway - NSW Government Lands), Council wrote to the Minister for Transport, the Member for Oatley and the Secretary of Transport NSW to request Transport NSW upgrade its pathway.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/268406

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 83

Item:                   NM099-20           Succession Planting Plan for Significant Trees on Public Lands

Councillor:       Councillor Tegg 

 

MOTION:

That subject to funding of a significant tree register, Council include within the scope of the Significant Tree Register report, the need to address succession planning for street tree planting programs and prioritise planting locations for significant trees on public lands. The report should also include public consultation to help identify these priority planting areas.

 

DIRECTOR’S COMMENT

This Motion is consistent with the Community Strategic Plan Pillar 1 – A Protected Environment and Green Open Space, Strategy 1.1.4 - Develop and implement programs to protect and conserve the natural environment.

In accordance with Council’s Tree Management Policy (Section 3.3) Council aims to ensure co-ordinated removal and replanting of trees within a street rather than the removal of a single tree as this provides improved succession planting for the street tree management program and cost effective infrastructure renewal.

FINANCIAL IMPLICATIONS

The establishment of a Significant Tree Register requires additional non-budgeted funds of $40,000. This funding could be considered as a budget bid during the 2021/22 draft budget process.   

FILE REFERENCE

D20/288652

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 84

Item:                             NM100-20                    Congratulations on the Delivery of the Latest Stage of the Gannons Park Masterplan

Councillor:       Councillor Liu 

 

MOTION:

That Council staff be congratulated on the delivery of the latest stage of the Gannons Park project and that Council thank The Hon. Rob Stokes MP, Minister for Planning and Public Spaces and Mr Mark Coure MP, Member for Oatley and The Hon. David Coleman MP, Federal Member for Banks for their attendance with the Mayor and other Councillors at the official opening held on 24 November 2020

 

DIRECTOR’S COMMENT

Gannons Park is the largest oval complex in the Georges River Council Local Government Area.  The Gannons Park project has been a multi-stage environmental and recreational project focussed on improving the amenity of the site and will have a two-fold effect, helping to protect the natural environment, while also creating a beautiful place for the community to exercise, relax and connect with nature.

The works delivered by the Asset and Infrastructure project delivery team include the development of a premium sporting facility at Upper Gannons Park including the construction of drainage, irrigation and returfing of 8.9 hectares to deliver eight soccer and five cricket fields, and the construction of a sporting amenities building.  These works provide a high quality recreational facility for use by the local community, schools and sporting teams at all levels. 

The works within the Lower Gannons Park include large scale landscape and stormwater treatment works focused on reinstating flows of Boggywell Creek through the site. The reinstatement of flows from this significant waterway, which was previously a stormwater pipe, has been developed through the construction of eco-engineered creeks/swales, wetlands and bio-retention (rain gardens) systems to enable natural flows of water through the site improving water quality, ecology and amenity.

A connected walkway and boardwalk enables the community to follow the system through the site, providing an educational source while increasing connectivity to the environment and natural systems of Gannons Park.

To date the NSW Government has contributed $3,897,000 towards Stages 1 and 2 of the project and the Australian Government has contributed $300,000 towards the green wall section of path via the Improving Your Local Parks and Environment Program.

The $4.5 million reconstruction of 8 sports fields and 5 new cricket wickets was made possible through funding from the NSW Office of Local Government ($1 million), developer contribution funds, Infrastructure Plus, Waste and Storm water Levy funds and Council funds.

Funding for the $2.2 million amenities block was comprised of $800,000 from the NSW Government, $500,000 from a Commonwealth Grant provided to the St George Football Association, developer contribution funds, Infrastructure Plus funds and club donations.  

The amenities block accommodates the Forest Rangers Football Club and Lugarno Football Club, and includes two canteens, storage, home and away change rooms for both clubs and public toilets.

The Assets and Infrastructure Project team consists of Andrew Latta, Director of Assets and Infrastructure, Alison Hanlon, Manager, Project Delivery, Tom Heath, Coordinator, Environmental and Open Space Projects, and Rob Casey, Environmental and Open Space Projects Engineer.

The official opening of the Lower Gannons Park boardwalk and wetlands was held on 24 November 2020 and was attended Rob Stokes MP Minister for Planning and Public Spaces,  Mark Coure MP Member for Oatley and David Coleman MP Federal Member for Banks.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/297707

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 86

Item:                    NM101-20                    Waste Disposal Service

Councillor:       Councillor Kastanias 

 

MOTION:

The Tech Waste event held on Saturdays was temporarily suspended due to COVID-19. However, neighbouring councils such as Sutherland and Canterbury-Bankstown have resumed the service, and I have received feedback from residents that these items are now left out for collection by Councillor placed in red bins. Consequently the items go into landfill which is alarming.

I therefore move that the Tech Waste events be reinstated immediately.

 

 

DIRECTOR’S COMMENT

In accordance with the NSW Public Health Order, the program was suspended in March 2020. During the suspension and over the last 6 months the Environment, Health and Regulatory Services Department has taken the opportunity to undertake a review of the program including frequency and other operational matters.

This review has identified a number of Work Health and Safety (WHS) matters that need to be addressed prior to the recommencement of the program. These include the preparation of a COVID-19 Safety Plan and incorporation of additional controls regarding internal/external traffic management.  A recent example includes the EPA managed Chemical Collection Day which saw vehicle queuing and long delays due to inadequate planning by the EPA.

The review also identified a number of potential improvements such as structuring the event in a similar format to the current chemical collection days and alternating the event between both Council Depots which will be considered for implementation during the 2021 program.

Council will be advised of the outcomes of the review and the amendments to the operation of the events by mid-2021. In the meantime the program’s COVID-19 Safety Plan has been approved to recommence in February 2021 as follows:

-     Weekly on a Saturday morning  (8am – 12 noon) at Mortdale Depot

-     Waste collected: electronic waste such as TVs, computers radios, etc .

The event will meet the amended WHS requirements and will implement the provisions of COVID-19 Safety Plan in accordance with the NSW Public Health Order.  

FINANCIAL IMPLICATIONS

The program is funded from the Domestic Waste Reserve and the annual cost of running the program is approximately $50,000 or on average $1000 per week. 

FILE REFERENCE

D20/300001

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 87

Item:                    NM102-20                    Georges River Tree Canopy

Councillor:       Councillor Kastanias 

 

MOTION:

The thousands of mature trees within our LGA yield many benefits including the protection of biodiversity and bushland, privacy, less heat being generated and increased real estate values. Council has a target to achieve a 40% tree canopy cover across the LGA which aligns with the Greater Sydney Commission's requirements. Residents are concerned that, with the current rate of mature tree removal and replacement practices, Council will fall well short of this target, e.g. ten recently culled from Hurstville Rd (the eastern gateway into "leafy" Oatley), with another 22 to go from Hurstville Golf Course. These mature trees are often replaced with small species such as watergums, crepe myrtles and shrubs, and are also frequently replaced on a "one for one" ratio whereas Council's policy requires a "two for one" ratio. These practices make it even more difficult to meet the 40% target.

I move that Council:

(a)     takes all practical steps to retain all of our mature trees in public spaces such as parks, nature strips and golf courses;

(b)     in cases where they need to be removed, they are replaced with species of a similar size where possible;

(c)     adheres to its "two for one" replacement ratio; and

(d)     ensures that private land owners also adhere to this policy.

 

DIRECTOR’S COMMENT

This Motion is consistent with the Community Strategic Plan Pillar 1 – A Protected Environment and Green Open Space, Goal 1.1 Council’s environmentally sustainable practices inspire everyone to protect and nurture the natural environment and Council’s Tree Management Policy.

Council currently takes all practical steps to retain mature trees on public land. Trees are only removed where the species and size is identified as being unsuitable for a location, removal has been programmed as part of the street tree replacement program or the tree is identified as posing a risk to public safety or is unhealthy.

While it is intended that trees that are removed are replaced with species of similar size, in some circumstances this is not possible as planting a species of similar size would increase Council’s future liability and this action would contravene Council’s insurance policy. In replacing Tallowood street trees for example, the more suitable species of Tristaniopsis laurnina “Luscious” (Water Gum) has been used. This species typically reach 8 metres height at maturity in street locations and is easily pruned at a young age and the canopy width allows for the maintenance of sight lines when entering and exiting driveways.

In relation to Hurstville Golf Course, an independent assessment was conducted in 2019 to determine the risk profile of all trees located within the Course. The current removal and replacement program being undertaken involves the removal of all those trees identified as being high risk and with imminent failure, with a replanting ratio of 2:1 in more suitable locations within the course.

Council currently exceeds a 2 for 1 ratio for the replacement planting of public trees. In 2019/20 a total of 961 trees were planted. During this same period a total of 20 trees exceeding a height of 10 metres and above were removed from public land.   

Council’s Tree Management Policy provides for the maintenance of the urban tree canopy within the city. When approval is granted to remove a tree on private land, the applicant is required to either replace the tree with two or more advanced approved species (45L or greater) with a replacement ratio of 2:1, or to pay an offset fee (per tree) valued by the Thyer Method of Valuation as provided in Council’s Fees and Charges.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/300454

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 89

Item:                    NM103-20                    COVID-19: Instrument of Delegation

Councillor:       Councillor Hindi 

 

MOTION:

That Council terminate the Mayor's COVID-19 emergency powers that were granted to the mayor in March this year.

 

DIRECTOR’S COMMENT

Between 16 March and 31 March 2020 the NSW government issued 7 Public Health Orders.

On average, each Order has lasted 48 hours before being revoked and replaced.

The first Order was four pages long with relatively few provisions needing to be implemented immediately by Council. 

At the end of March the Orders were 14 pages long with extensive legislative obligations imposed on Council operations and community safety.  Examples include 24 hours’ notice to enforce the immediate shutdown of libraries, entertainment venues and community centres.

In response to this plainly unstable and unpredictable regulatory environment, and in recognition of the unprecedented and unforeseeable impacts of the COVID-19 pandemic, Council at its meeting on 23 March 2020 resolved to adopt an Instrument of Delegation to the Mayor (Emergency Administrative Provisions), to enable decisions to be made outside of the Council meeting cycle (MM009-20).

This decision of Council addressed risks relating to civic governance and resourcing to ensure Council’s ongoing delivery of core services and to ensure the health and wellbeing of the community and staff.

In accordance with the resolution of Council to adopt of the Instrument of Delegation to the Mayor (Emergency Administrative Provisions), the Register of Actions Taken has been reported to Council monthly with nearly 200 actions have been reported to Council.

Council resolved that the Delegation to the Mayor (Emergency Administrative Provisions) would remain in place whilst Council’s Business Continuity Plan remained operational.  Consistent with the provisions of the NSW Public Health Order, Council’s Business Continuity Plan remains operational.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/300530

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 90

Item:                                       NM104-20             COVID-19 Safety Plan: Public Attendance at Council Meetings

Councillor:       Councillor Hindi 

 

MOTION:

Due to the relaxed COVID-19 restrictions announced recently by the NSW Premier I move that Council allow the public to attend Council meetings in person at the Council chambers as the square metre rule been reduced. 

 

MANAGER’S COMMENT

Consistent with the NSW Public Health Order relating to public gatherings, OLG Circulars relating to non-essential meetings, WHS regulations and requests from public sector Unions, Council has restricted personal attendance by members of the public at Council meetings.

Since April 2020 Georges River Council has expended approximately $30,000 on upgrading software, audio visual and other equipment, and installing permanent changes to meeting rooms to enable Council meetings to continue to be held within the Georges River Civic Centre building during the COVID-19 pandemic and beyond.

This expenditure has enabled Council to ensure the business conducted at its meetings continues to be open and transparent whilst also complying at all times with the NSW Public Health Orders, Federal Government health guidelines, OLG Circulars and relevant WHS legislation.

The majority of Sydney metropolitan Councils (26) are not currently permitting members of the public to attend Council meetings in person at this time. Georges River Council is currently applying a similar restriction to ensure the safety of Councillors and Council Officers is prioritised at all times.

Notwithstanding the above, should Council wish to allow members of the public to participate in-person at Council meetings, it is estimated that up to 6 registered speakers could be permitted to attend Council meetings (not Committee meetings) and still comply with the 1.5 metre social distance separation requirements. This number would be subject to change depending on the number of Councillors and staff attending in person at any Council meeting in the Dragon Room, and registered speakers would need to provide personal details for contact tracing purposes and comply with Council’s COVID-19 Safety Plan for the Civic Centre.

FINANCIAL IMPLICATIONS

Unbudgeted funds of $30,000 have been spent on the relevant upgrades required to date.

FILE REFERENCE

D20/300563

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 91

Item:                             NM105-20             Traffic Modelling - Kogarah Local Environmental Plan Rezoning Report

Councillor:       Councillor Payor 

 

MOTION:

The Cardno Traffic Modelling Report - Kogarah Local Environmental Plan Rezoning report identifies the majority of all intersection performances will be operating unsatisfactorily with a heavy congested network likely to evolve. Intersections with the Princes Highway are identified as requiring the mitigation measures of extra lanes within the Council roads to improve traffic flow, safety and access.

The Council roads are, South Street at Kogarah, Jubilee Avenue at Beverley Park, and Park Road at Kogarah Bay. In its first review of the draft 2019 Cardno Report, Transport for NSW advised the mitigation measures required at these intersections are most likely to involve land acquisition.

Therefore, I move:

(a)   That Council immediately explore the possibility of land use planning incentives for the dedication of land from 59 Park Road, Kogarah Bay for future road widening purposes;

(b)   That Council request the NSW Government (Transport for NSW) to immediately fund the detailed design of any mitigation measures required of the intersections of Princes Highway/South Street, Princes Highway/Jubilee Avenue and Princes Highway/Park Road, with reference to the process and criteria under the Australian Government’s Black Spot Programme and the NSW Government’s Safer Roads Program; and

(c)   That as part of the proposed revitalisation of the Netstrata Jubilee Stadium Precinct, Council’s project team working with the NSW Government, advocate for the planning, funding and delivery of these intersection upgrades, as a matter of first priority.

 

DIRECTOR’S COMMENT

In November 2020, Transport for NSW (TNSW) advised Council that no part of the property at 59 Park Road, Beverley Park will be required for road widening or intersection upgrades. 

Therefore the introduction of land use planning incentives on the subject property is not required.

Additionally, Transport for NSW has confirmed that there are no designs, funding or timeframe for the upgrades of the intersections highlighted in the Cardno Report at this time.

Therefore, in order to progress the points raised in (b) and (c), the motion to write to the relevant Departments within the NSW and Federal governments to request funding for the detailed design and construction of the mitigation measures required at the relevant intersections (as well as advocacy as part of the project team for the revitalisation of the Netstrata Jubilee Stadium Precinct) is considered essential to address this emerging issue.

FINANCIAL IMPLICATIONS

Nil financial implications.

FILE REFERENCE

D20/300780

   


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 92

QUESTIONS WITH NOTICE

Item:                   QWN028-20       Update on the Status of the Independent Commission Against Corruption Investigation into Georges River Councillors 

Author:              Councillor Grekas

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTION

The Sydney Morning Herald, on 5 December 2020, published an article “Sydney council under ICAC probe following China trip.”

Can the General Manager provide an update on the status of the Independent Commission Against Corruption (ICAC) investigation into NM033-19 Maintaining Public Confidence in Georges River Council and the Council resolution of 23 April 2019?

OFFICER RESPONSE

Council resolved on 23 April 2019 as follows:

“Maintaining Public Confidence in Georges River Council

Since the proclamation of Georges River Council on 12 May 2016, most Councillors and staff have been working to ensure that the new Council upholds the highest standards of conduct and probity and that all decisions are made impartially and in the best interests of the community.

The recent publication of stories in the Sydney Morning Herald and on the ABC (4 Corners) has cast a shadow over the performance of Council and its strict approach to good governance.  Extensive feedback from the community has revealed a loss of public confidence in the governance and integrity of Council’s decision making process.

In order to reassure the Georges River community that Council will not tolerate conduct that is considered inappropriate, and to demonstrate that we take our statutory duty to act honestly and exercise care and diligence seriously, I move the following: 

(a)    That Council request the NSW Independent Commission Against Corruption, and the NSW Office of Local Government to immediately commence an investigation into recent claims published in the Sydney Morning Herald on 2, 4, 6, 22 and 23 April 2019 regarding the allegations to determine whether any legislation has been breached.

 (b)   That Council commence an investigation into the claims as detailed in (a) above should the NSW Office of Local Government decline to commence any investigation”.

In response to Council’s resolution, the allegations published in the Sydney Morning Herald in April 2019 were referred to the NSW Independent Commission Against Corruption.

On 4 December 2020, the Commission confirmed that there is an active and ongoing investigation and that Council may be advised of same.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 94

Item:                   QWN029-20       Establishment of a Community Recycling Centre 

Author:              Councillor Kastanias

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTION

In 2014 HCC received a $164,500 grant for a recycling centre. On 4th May 2016 councillors approved DA2016/0015 for the centre at 7 Depot Rd, Mortdale.

 

Despite that, we still don't have a recycling centre so what is the status of this?

OFFICER RESPONSE

In May 2016, the former Hurstville Council approved a development application for a community recycling centre at 7 Depot Road, Mortdale. The construction cost of facility in 2016 was estimated at around $400,000, however this estimate has increased since that time.  Based on a similar facility in metropolitan Sydney, the annual operational costs are estimated at $500,000 and staffing costs are estimated at $360,000 per year.

In 2014 a payment of $148,190 was received from the NSW Environmental Trust to assist in the planning for and construction of a community recycling facility. Council has expended approximately $69,000 on funds on the Development Application and project planning. The remaining grant funds are held within Council’s reserve.

During the 2016/17 budget process (and all budget processes since this time) Council has considered a budget bid for the capital construction and operating costs of the recycling centre. Council has approached Bayside and Canterbury Bankstown Councils for assistance in funding the construction of the Centre and its ongoing costs, as the facility is intended to be used by the residents of those local government areas. To date, Bayside Council has indicated support in general terms and Canterbury Bankstown was willing to further discuss the terms of a possible joint venture. 

To assist in progressing the development of the facility and to co-locate it with similar functions, consideration has been given to incorporating the Recycling Centre within the Combined Depot Masterplan (Operations Centre) at Depot Road. The Masterplan for the development of the Operations Centre is still under development.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 95

Item:                   QWN030-20       Status of Outstanding Council Resolutions 

Author:              Councillor Kastanias

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTION

1.      How many outstanding motions are have been implemented to date and what is the status of these two in particular that come to mind?

 

(a)     NM027-19 Hurstville Commuter Carpark

RESOLVED: Councillor Hindi and Councillor Elmir

That following the recent announcement from the Prime Minister The Hon Scott Morrison MP, and The Hon David Coleman Member for Banks for an amount of $7.5 million towards commuter car park at Hurstville CBD , I move that the General Manager prepare a report to Council, investigating potential locations for a commuter car park in the Hurstville CBD.

(b)     NM029-19 Dog Litter Bags

RESOLVED: Councillor Elmir and Councillor Agius

(a)     That the General Manager prepare a report on the cost and practicality of providing 'dog waste' [or 'Dog tidy'] bag dispensers in all parks with Georges River Council.

(b)     That the report include;

·        the location of all existing bag dispensers within the Council area

·        a prioritized list of parks most frequently used by dog walkers

·        comment on the types of bags available to minimize environmental impact

·        Investigation of other options that Council can explore to educate and promote the environmentally friendly removal and disposal of dog waste deposited in our public areas.

OFFICER RESPONSE

1.      Council Officers have been unable to prepare a detailed response in the time available since lodgement of this question.

However, since 2016 it is estimated that Council has considered and resolved in excess of 500 motions at Council meetings. Further detailed information will be prepared and distributed to all Councillors on this matter.

Notwithstanding the above, at its meeting on 26 February 2018 Council resolved that the General Manager prepare a quarterly report to Council, detailing progress made on outstanding resolutions of Council (NM003-18). Since this time, and in accordance with its resolution, Council has received regular reports on the status of all resolutions of Council.

In addition, since October 2019 Councillors have been provided with an online database on the Councillor Portal providing all Councillors with the ability to search the status and progress of any previous resolution of Council.

1(a) Investigations regarding the identification of potential locations are ongoing.  Council officers first met with officers from the Federal Department of Infrastructure and from Transport for NSW in 2019 to assist their search for a suitable location for a commuter car park in Hurstville. Officers are continuing to collaborate and assist both Departments by providing land information and valuation data on potential sites in response to their ongoing requests (details of potential sites are commercial-in-confidence).  A report is intended to be submitted to Council when the finalised potential locations are identified with the Federal and NSW governments.

1(b) The resolution was actioned via a report (ENV030-19 Dog Waste Bag Dispensers) to Council at its meeting on 29 September 2019.  An update was also provided to Councillors via the Councillor Information Bulletin on 2 June 2020.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 14 December 2020                                                                      Page 97

Item:                   QWN031-20       COVID-19: Activation of Automated Pedestrian Signal Crossings 

Author:              Councillor Liu

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

 

COUNCILLOR QUESTION

Can the Director Assets and Infrastructure provide an update on the current status of Transport for NSW’s rollout of automatic pedestrian signal crossings within the local government area and whether there are any plans to expand this roll out?

 

OFFICER RESPONSE

Following the COVID-19 outbreak, Transport for NSW and NSW Health partnered to establish a targeted program of implementing automatic pedestrian signal crossings in the Sydney CBD and at key intersections in the immediate vicinity of health precincts to help limit the spread of COVID-19 in the community. 

The pedestrian crossings at these active sites are now automated 24 hours a day, seven days per week, with pedestrians no longer required to push the ‘call’ button to activate the pedestrian signal crossings. 

This initiative was first rolled out on 23 March 2020 across Sydney CBD and Pyrmont with the expansion into the health precincts commencing on 28 March 2020.  This expansion included the introduction of automated pedestrian signal crossings in the Kogarah Health Precinct in the immediate vicinity of St George Hospital.

Council contacted Transport for NSW in November 2020 to request an update on the progress of the automated pedestrian signal crossings and Transport for NSW confirmed it is continuing to work closely with NSW Health in determining locations where the automated pedestrian crossings would be most effective in limiting the spread of COVID-19.

At this stage, any further rollout of the automated pedestrian crossings is limited to additional health precincts only with an aim of protecting frontline staff and those who are most vulnerable. 

Transport for NSW has also confirmed that there is currently no plan to introduce the automatic pedestrian signal crossings to any additional traffic signals in the local government area. 

 

 

 

RECOMMENDATION:

That the information be received and noted.