MINUTES


Assets and Infrastructure Committee

 

Monday, 09 November 2020

7.00pm

 

 

Waratah Meeting Room (Ground Floor, Georges River Civic Centre Hurstville)

 

And

 

Skype online Meeting

 

 

 

 

 

 

 

 


Georges River Council - Minutes - Assets and Infrastructure Committee - Monday 9 November 2020

Page 4

 

PRESENT

Council Members

Deputy Mayor, Councillor Stephen Agius (Chairperson), Councillor Sandy Grekas, Councillor Rita Kastanias, Councillor Lou Konjarski, Councillor Colleen Symington and Councillor Warren Tegg.

Council Staff

Director Assets and Infrastructure - Mr Andrew Latta, Manager Premium Facilities - Mr Luke Coleman, Manager Infrastructure - Mr Glen Moody, Manager Project Delivery - Ms Alison Hanlon, Manger Premium Facilities - Mr Luke Coleman,  EA to the Director Assets and Infrastructure - Ms Rachelle McGrath, Research and Project Officer - Ms Ann-Marie Svorinic, Executive Services Officer - Ms Marina Cavar (Minutes) and Technology Systems Officer - Mr Michael Cabaday.

OPENING

Deputy Mayor, Councillor Agius, opened the meeting at 7.26pm.

ACKNOWLEDGEMENT OF COUNTRY

Deputy Mayor, Councillor Agius acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE  

RECOMMENDATION: Councillor Kastanias and Councillor Grekas

That apologies on behalf of Councillors Elmir, Liu and Wu be accepted and Leaves of Absence granted.

Record of Voting:

For the Motion: Unanimous

NOTICE OF WEBCASTING

The Chairperson, Deputy Mayor, Councillor Agius, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice. This recording will be made available on Council’s website.

DISCLOSURES OF INTEREST

Councillor Grekas disclosed a Non- Significant Non-Pecuniary Interest in Item ASS028-20 - T20/013 Hurstville Golf Course - Improvement Works for the reason that her husband is a member of the Hurstville Golf club.  Councillor Grekas will remain in the meeting during the consideration and voting on this item.

PUBLIC FORUM

There were no registered speakers. 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

ASS025-20        Confirmation of the Minutes of the Previous Meeting held on 12 October 2020

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Kastanias and Councillor Symington

That the Minutes of the Assets and Infrastructure Committee Meeting held on 12 October 2020 be confirmed.

Record of Voting:

For the Motion: Unanimous

 

COMMITTEE REPORTS

ASS026-20        Report of the Georges River Local Traffic Advisory Committee Meeting 3 November 2020

(Report by Coordinator Traffic & Transport)

Recommendation: Councillor Konjarski and Councillor Kastanias

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 3 November 2020 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

 

 

ASS027-20        Report of the Georges River Council Floodplain Risk Management Committee Meeting held on 2 November 2020

(Report by Manager Infrastructure)

Recommendation: Councillor Kastanias and Councillor Grekas

That the Recommendations contained within the minutes of the Georges River Council Floodplain Risk Management Committee Meeting held on 2 November 2020 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

 

 

ASS028-20        T20/013 Hurstville Golf Course - Improvement Works

(Report by Manager, Project Delivery)

Recommendation: Councillor Kastanias and Councillor Symington

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/2013 Hurstville Golf Course Improvement Works as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

Record of Voting:

For the Motion: Unanimous

 

 

ASS029-20        T20/002 Former Oatley Bowling Club Site Remediation

(Report by Manager, Project Delivery)

RECOMMENDATION: Councillor Kastanias and Councillor Grekas

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/002 Former Oatley Bowling Club Site Remediation as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

Record of Voting:

For the Motion: Unanimous

 

MOVE TO CLOSED SESSION)

RESOLVED: Councillor Kastanias and Councillor Symington

 

At this stage of the meeting, time being 7.35pm, Deputy Mayor, Councillor Agius advised that the meeting would move into Closed Session in accordance with Section 10A of The Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence relating to the item considered during the course of the closed session will be withheld.

This action was taken to allow discussion of the following items:

ASS052A-20     Premium Facilities Quarterly Report - April to June 2020

(Report by Manager Premium Facilities)

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

That in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

ASS053A-20     Premium Facilities Quarterly Report - July to September 2020

(Report by Manager Premium Facilities)

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

That in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

The Chair, Deputy Mayor, Councillor Agius asked the Director, Mr Andrew Latta if any representations had been received from the public that the item should not be discussed in closed session.

The Director replied that no representations had been received to the item in closed session.

Due to the fact there was no public gallery present at the meeting, the Chair was not able to ask if there were any members of the public gallery who wanted to speak on the reasons Committee proposes to consider the items in Closed Session

Record of Voting:

For the Motion: Unanimous

 

Note:          The Committee moved to Closed Session at 7.37pm

CLOSED SESSION

CONFIDENTIAL ITEM

ASS052A-20     Premium Facilities Quarterly Report - April to June 2020

(Report by Manager Premium Facilities)

RECOMMENDATION: Councillor Grekas and Councillor Tegg

That the Premium Facilities quarterly report for quarter ending 30 June 2020 be received and noted.

Record of Voting:

For the Motion: Unanimous

 

ASS053A-20     Premium Facilities Quarterly Report - July to September 2020

(Report by Manager Premium Facilities)

recommendation: Councillor Kastanias and Councillor Grekas

That the Premium Facilities quarterly report for quarter ending September 2020 be received and noted.

Record of Voting:

For the Motion:  Unanimous

OPEN SESSION

RESOLVED: Councillor Tegg and Councillor Grekas

That the meeting return to Open Session time being 7.45pm.

Record of Voting:

For the Motion: Unanimous

 

Note:          The Committee returned to Open Session at 7.45pm

CONFIRMATION OF RECOMMENDATIONS FROM CLOSED SESSION

ASS052A-20     Premium Facilities Quarterly Report - April to June 2020

(Report by Manager Premium Facilities)

RECOMMENDATION: Councillor Kastanias  and Councillor Symington

That the Committee of the Whole recommendations from the Closed Session in relation to Items ASS052A-20 (Premium Facilities Quarterly Report - April to June 2020) and ASS053A-20 (Premium Facilities Quarterly Report - July to September 2020) of this meeting be received and noted as a recommendation of the Committee without any alteration or amendment thereto.

Record of Voting:

For the Motion: Unanimous

 

CONCLUSION

The Meeting was closed at 7.46pm

 

 

 

UNCONFIRMED

 

Chairperson