AGENDA


Assets and Infrastructure Committee

 

Monday, 09 November 2020

7.00pm

 

Waratah Meeting Room (Ground Floor, Georges River Civic Centre, Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      APOLOGIES / LEAVE OF ABSENCE

4.      NOTICE OF WEBCASTING

5.      DISCLOSURES OF INTEREST

6.      PUBLIC FORUM

7.      CONFIRMATION OF MINUTES OF PREVIOUS MEETING

ASS025-20        Confirmation of the minutes of the previous meeting held on 12 October 2020

(Report by Executive Services Officer)....................................................................... 3  

8.      COMMITTEE REPORTS

ASS026-20        Report of the Georges River Local Traffic Advisory Committee Meeting 3 November 2020

(Report by Coordinator Traffic & Transport)............................................................... 7

ASS027-20        Report of the Georges River Council Floodplain Risk Management Committee Meeting held on 2 November 2020

(Report by Manager Infrastructure)........................................................................... 15

ASS028-20        T20/013 Hurstville Golf Course - Improvement Works

(Report by Manager, Project Delivery)...................................................................... 20

ASS029-20        T20/002 Former Oatley Bowling Club Site Remediation

(Report by Manager, Project Delivery)...................................................................... 24  

9.      CONFIDENTIAL (CLOSED SESSION)

ASS052A-20     Premium Facilities Quarterly Report - April to June 2020

(Report by Manager Premium Facilities)

ASS053A-20     Premium Facilities Quarterly Report - July to September 2020

(Report by Manager Premium Facilities)

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 4

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                   ASS025-20   Confirmation of the minutes of the previous meeting held on 12 October 2020 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Previous Minutes

 

 

RECOMMENDATION:

That the Minutes of the Assets and Infrastructure Committee Meeting held on 12 October 2020 be confirmed.

 

 

EXECUTIVE SUMMARY

The Minutes of the Assets and Infrastructure Committee Meeting held on 12 October 2020, as attached, be confirmed by the Committee as a true and correct record of that meeting.

 

ATTACHMENTS

Attachment 1

Minutes of the Assets and Infrastructure Committee - 12/10/2020


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 6


 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 7

COMMITTEE REPORTS

Item:                   ASS026-20   Report of the Georges River Local Traffic Advisory Committee Meeting 3 November 2020 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 3 November 2020 be adopted by Council.

 

Executive Summary

The Recommendations contained within the Minutes of the Georges River Local Traffic Advisory Committee Meeting held on 3 November 2020 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

Background

The Georges River Local Traffic Advisory Committee Meeting of 3 November 2020 was held remotely due to COVID-19 restrictions.

Budget allocation

a.      TfNSW Traffic Facilities Grant   $400,000

Balance to date

b.      TfNSW Traffic Facilities Grant   $250,000

Estimated cost of works recommended by the Georges River Local Traffic Advisory Committee Meeting of 3 November 2020 is $39,300 to be allocated from the TfNSW Traffic Facilities Grant.

 

File Reference

D20/267374

 

 

 

ATTACHMENTS

Attachment 1

MINUTES - Georges River Traffic Advisory Committee - 3 November 2020 (UNCONFIRMED)

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 9 November 2020

ASS026-20             Report of the Georges River Local Traffic Advisory Committee Meeting 3 November 2020

[Appendix 1]          MINUTES - Georges River Traffic Advisory Committee - 3 November 2020 (UNCONFIRMED)

 

 

Page 9

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 15

Item:                   ASS027-20   Report of the Georges River Council Floodplain Risk Management Committee Meeting held on 2 November 2020 

Author:              Manager Infrastructure

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Recommendations contained within the minutes of the Georges River Council Floodplain Risk Management Committee Meeting held on 2 November 2020 be adopted by Council.

 

Executive Summary

The Recommendations contained within the Minutes of the Georges River Council Floodplain Risk Management Committee Meeting held on 2 November 2020 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

The Floodplain Risk Management Committee Meeting of 2 November 2020 was held at Georges River Council Civic Centre and online by Skype meeting commencing at 4.00pm.

 

Financial Implications

No budget impact for this report.

 

File Reference

D20/268861

 

 

 

ATTACHMENTS

Attachment 1

MINUTES - Floodplain Risk Management Committee - 2 November 2020 (UNCONFIRMED)

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 9 November 2020

ASS027-20             Report of the Georges River Council Floodplain Risk Management Committee Meeting held on 2 November 2020

[Appendix 1]          MINUTES - Floodplain Risk Management Committee - 2 November 2020 (UNCONFIRMED)

 

 

Page 18

 


 


 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 21

Item:                   ASS028-20   T20/013 Hurstville Golf Course - Improvement Works 

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/2013 Hurstville Golf Course Improvement Works as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

Executive Summary

1.      The purpose of this report is to advise Council of the result of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T20/013 Hurstville Golf Course Improvement Works and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration. Confidential matters are contained within the confidential attachments.

Background

3.      As part of a broader program of improvement works for the Hurstville Golf Course, which includes the construction of a new club house, a staged approach for course improvement works has been developed to enhance the amenity and quality of ‘play’ on the course.

4.      A golf architect (Weidlich Golf Design) was engaged to design civil course improvement works based on a vision for Hurstville Golf Course (HGC) developed through consultation with course stakeholders including Course Management (BlueFit) and the Hurstville Golf Club.

5.      Two initial stages of course improvement works were developed and were packaged for construction as part of T20/013 Tender for Hurstville Golf Course Improvement Works. This included the construction of:

·        Six Green Complexes

·        Thirteen Tee Complexes

·        Two Fairways

6.      This tender was called to engage a contractor to perform the on-ground civil course improvement works at the site. Works under this tender include:

·        Site establishment

·        Bulk earthworks operations (excavations and filling activities)

·        Bulk shaping of playing surfaces

·        Tee, green, fairway and bunker construction and grassing operations;

·        Post-grassing establishment and maintenance works.

7.      Works are to commence in December 2020 with completion expected prior to May 2021 to enable appropriate grass establishment prior to opening the upgraded sections.

8.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising.

9.      Tender documentation included:

a)      RFT T20/013 – Hurstville Golf Course Improvement Works

b)      General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c)      Returnable Schedules

d)      Scope of Works, Technical Specifications and Construction Drawings

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a)      Best value for money

i.     Price and trades break-up in accordance with the provided Bill of Quantities; and

ii.    Schedule of hourly rates

b)      Demonstrated capacity and technical ability to carry out the works

i.     Specific experience and expertise in similar works;

ii.    Company profile; current commitments for main and sub-contractors ; and

iii.   Plant and equipment available to complete the works.

c)      Demonstrated managerial and technical capability, qualifications, experience

i.     Quality experience and  quality references of the Tenderer;

ii.    Nominated site personnel CVs and previous work history; and

iii.   Nominated sub-contractors CVs and previous work history with the Tenderer.

d)      Capacity to achieve the program

i.     Proven capacity to meet deadlines;

ii.    Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

iii.   Sequencing of the works.

e)      Proposed methodology

i.     Traffic and  pedestrian  management plan;

ii.    Storage of materials and disposal of waste (including potential asbestos)

iii.   Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

11.    Tender T20/013-  Hurstville Golf Course Improvement Works was accessible for download from 9:00am Thursday 17th  September 2020  by registering via the E-Tendering Portal

12.    Two (2) Information addendums were issued during the tender period.

13.    The tender closed at 10:00 am Monday 12 October 2020 in the presence of the Tender Opening Committee.  Four (4) tenders were received via Tenderlink from the following companies:

·        Flemming Contracting Pty Ltd

·        MD Constructions (Donohoe Family Trust)

·        Programmed - Turnpoint

·        Civil Constructions Pty Ltd

14.    No late submissions were received.

15.    As at Close of Business on 12 October 2020 all tenders were recorded in the Council’s Document Management System (CM9) by the Records Department.

16.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process, including methodology and, sign the Conflicts of Interest Declarations after having been made aware of the identities of the Tenderers.

17.    Based on assessment of tender submission pricing and the available budget, Council’s Tender Evaluation Committee, in consultation with Council’s independent Probity Lawyer, modified and re-issued the scope of works to align closer to the project budget. This revision involved reducing the scope to the preferred phases of Stage 1 and to achieve further cost savings identified by the contracted golf course designer.   The revised scope included the construction of:

·        1st green complex;

·        9th green complex

·        18th green complex

·        Practice putting green, 1st tee complex and 10th tee complex;

·        6th fairway & 5th ladies tee pad, and;

·        8th ladies tee pad.

A provisional sum was included for the 10th fairway and 10th green complex.

18.    The revised scope and pricing schedule was provided to all Tenderers on Monday 26 October 2020 by Council’s procurement team with a closing date for resubmission of prices by 12:00 PM Wednesday 28 October 2020.

19.    Three (3) Tender price revisions were received via email to Council’s procurement team from the following companies:

·        Flemming Contracting Pty Ltd

·        MD Constructions (Donohoe Family Trust)

·        Civil Constructions Pty Ltd

Note: Programmed – Turnpoint did not respond to the request for a revised pricing schedule based on the modified scope and therefore their submission has been deemed as non-confirming.

20.    The Tender Evaluation Committee then proceeded to assess and revaluate the tenders against the revised price schedule and evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan. The Tender Evaluation Committee identified the tender that represents the best value for money, the details of which are included in the confidential attachments.

21.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachment to this report.

Financial Implications

22.    Within budget allocation.  Funding was allocated within the 2020/21 budget of $500,000 NSW government Stronger Communities Fund (Round 2) and $400,000 from the Hurstville Golf Club.

23.    Following the adoption of the 2020/21 budget the Hurstville Golf Club has pledged an additional $220,000 towards the project bringing its total contribution to $620,000.

Risk Implications

24.    Operational risk/s identified and management process applied.

Community Engagement

25. Community engagement was conducted. Course stakeholders were consulted during the development of the designs.

 

File Reference

D20/265934, D20/265935, T20/013

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - T20 -013 Hurstville Golf Course Improvement Works - Final (Confidential)

Attachment 2

Confidential Attachment B - T20 - 013 Hurstville Golf Course Improvement Works - Revised Scope Scoring (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 24

Item:                   ASS029-20        T20/002 Former Oatley Bowling Club Site Remediation  

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T20/002 Former Oatley Bowling Club Site Remediation as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

EXECUTIVE SUMMARY

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T20/002 Former Oatley Bowling Club Site Remediation located at 35 River Road, Oatley and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

BACKGROUND

3.      The December 2018, Council resolved in part (MM023-18), for the General Manager to take all necessary steps to commence the decontamination of the site (removal of asbestos) to enable its remediation for the purposes of facilitating public access and recreation.

4.      The process to decontaminate the entire site commenced in early January 2019 with the preparation of the project scope and brief, issuing of the request for quotations to 14 consultants, evaluation of quotations and the appointment of expert consultants. 

5.      After preparing technical specifications, Council sought quotations for the development of a specialised Remediation Action Plan and Civil Designs to remediate the site.  After an appropriate quotation period and the review of submissions, EIA Australia Pty Ltd was engaged to undertake this work in August 2019 and to subsequently prepare a Development Application for Council to remediate the site.  In February 2020 this tender (T20/002) for the civil remediation works was issued.

6.      The Council owned property (35 River Road, Oatley) was the location of the former Oatley Bowling Club and greens. The contaminated site, now closed to the public, is deemed to have a low to moderate risk to the community and subsequently a remediation action plan has been developed to enable the site to be remediated and used once again by the community for recreational purposes.

7.      The civil remediation works will ensure that the site is safe and structurally sound for the purposes of recreational use by the community. 

8.      A Development Application (DA2020/0152) was lodged by Council to undertake the remediation works and was subsequently approved by the Local Planning Panel on 20 October 2020 (PP040-20).

9.      This report presents the results of the Tender (T20/002) Former Oatley Bowling Club Remediation that was called for the civil works necessary to remediate and stabilise the site.

10.    The tender was called to engage a contractor to perform the on-ground civil remediation works at the site. These works include:

·        Site establishment

·        Management of Special Waste (asbestos impacted material), including appropriate site establishment, controls, notifications, disposal/movement and certifications.

·        All necessary excavation, disposal, dewatering and shoring to enable construction and reinstatements of site;

·        Import and reuse material on site to develop appropriate levels

·        Construction and landscaping of gabion retaining structures

·        Consolidation of site to meet designated surface conditions and levels.

·        All construction works are to be approved by the principals (GRC) certifiers or relevant authorities

11.    Works are to commence in February 2021 with completion expected prior to August 2021.

12.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.

    Tender documentation included:

a)      RFT T20/002 - Former Oatley Bowling Club Remediation General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

b)      Returnable Schedules

c)      Scope of Works, Technical Specifications and Construction Drawings

d)      Geotechnical report

e)      Remediation Action Plan and Contamination Management Plan

f)       Review of Environmental Factors

13.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a)      Best value for money

i.     Price and trades break-up in accordance with the provided Bill of Quantities; and

ii.    Schedule of hourly rates

b)      Demonstrated capacity and technical ability to carry out the works

i.     Specific experience and expertise in similar works;

ii.    Company profile; current commitments for main and sub-contractors ; and

iii.   Plant and equipment available to complete the works.

c)      Demonstrated managerial and technical capability, qualifications, experience

i.     Quality experience and  quality references of the Tenderer;

ii.    Nominated site personnel CVs and previous work history; and

iii.  Nominated sub-contractors CVs and previous work history with the Tenderer.

d)      Capacity to achieve the program

i.    Proven capacity to meet deadlines;

ii.    Program shows critical paths and detailed tasks required to achieve    deliverables for the project; and

iii.  Sequencing of the works.

e)      Proposed methodology

i.     Traffic and  pedestrian  management plan;

ii.   Storage of materials and disposal of waste (including potential asbestos)

iii.   Appropriate systems and procedures to comply with all applicable WHS and  environmental obligations

Mandatory Criteria:

a)      Insurances:

·        Public Liability min. $20M;

·        Workers Compensation; and

·        Comprehensive Vehicle(s) Insurance.

14.    RFT T20/002 - Former Oatley Bowling Club Remediation was advertised in the Sydney Morning Herald and Tenderlink on 25 February, 26 February and 29 February 2020. 

15.    Four (4) Requests for Information were issued during the tender period.

16.    The tender closed at 10 am, Friday 20 March 2020 in the presence of the Tender Opening Committee.  The Tender Opening Committee then opened the secure electronic tender boxes: www.tenderlink/georgesriver.com.au and Council’s electronic tender box, tenders@georgesriver.nsw.gov.au.

17.    The Ten (10) tenders received via Tenderlink from the following companies:

·        Remedial Civil Solutions Pty Ltd T/A Chalouhi

·        Cherrie Civil Engineering Pty Ltd

·        Civil Constructions Pty Ltd

·        DSA Contracting Pty Ltd

·        Earthtec Pty Limited

·        Ford Civil Contracting Pty Ltd

·        Ocon Services Pty Ltd (non-conforming)

·        RMA Contracting Pty Ltd

·        Synergy Resource Management Pty Limited

·        Western Earthmoving Pty Ltd

18.    There were no late tenders submissions were received.

19.    As at Close of Business on 20 March 2020 all tenders were recorded in the Council’s Document Management System (CM9) by the Records Department.

20.    Due to the emergence of the COVID-19 pandemic, it was determined that the awarding of this tender and several others would be delayed until the full economic impacts of the pandemic on the tender process were understood by Council.

21.    Council’s procurement team sought updated pricing from tenderers on 2 October 2020 and requested that prices be re-submitted by 13 October 2020.

22.    Seven of the original ten tenderers resubmitted their pricing.  The companies who provided updated prices were as follows:

·        Civil Constructions Pty Ltd

·        DSA Contracting Pty Ltd

·        Earthtec Pty Limited

·        Ford Civil Contracting Pty Ltd

·        RMA Contracting Pty Ltd

·        Synergy Resource Management Pty Limited.

·        Western Earth Moving Pty Ltd

23.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations after having been made aware of the identities of the Tenderers.

24.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan. The Tender Evaluation Committee identified the tender that represents the best value for money, the details of which are included in the confidential attachments.

25.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachment to this report.

FINANCIAL IMPLICATIONS

26.    Within budget allocation. Council allocated funding of $1.5 million in the adopted 2020/21 Budget.

 

RISK IMPLICATIONS

27.    Operational risk/s identified and management process applied.

COMMUNITY ENGAGEMENT

28.    Community engagement was conducted. The designs for the remediation of the site where presented during a community workshop on the development of the Draft Plan of Management for the site in March 2020.  

FILE REFERENCE

T20/002, D20/264803, D20/264747

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - T20 002 Remediation of former Oatley Bowling Club site Final (Confidential)

Attachment 2

Confidential Attachment B - T20.002 OBC Remediation - Final Combined Evaluation (Confidential)

   


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 November 2020                     Page 29

 

CONFIDENTIAL ITEMS (CLOSED MEETING)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Meeting at which the press and public are excluded.

 

ASS052A-20     Premium Facilities Quarterly Report - April to June 2020

(Report by Manager Premium Facilities)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

 

ASS053A-20     Premium Facilities Quarterly Report - July to September 2020

(Report by Manager Premium Facilities)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.