MINUTES


Finance and Governance Committee

 

Monday, 12 October 2020

6.00pm

 

 

Dragon Room

(Level 1, Georges River Civic Centre, Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 


Georges River Council - Minutes - Finance and Governance Committee - Monday 12 October 2020

Page 2

 

PRESENT

Council Members

Councillor Vince Badalati (Chair),  Deputy Mayor, Councillor Stephen Agius, Councillor Sam Elmir, Councillor Con Hindi, Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Chief Financial Officer - Ms Danielle Parker, Head of Strategic Property – Bernard Morabito, Strategic Property Specialist - Mr Jim Alison,  Manager Office of the General Manager - Ms Roxanne Thornton and Executive Assistant to Director Business and Corporate Services – Ms Nickie Paras (Minutes).

OPENING

Councillor Councillor Badalati, opened the meeting at 6:03pm.

ACKNOWLEDGEMENT OF COUNTRY

Councillor Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENSE

There were no apologies or requests for leave of absence.

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

PUBLIC FORUM

There were no registered speakers for this meeting.

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Finance and Governance Committee - 14 September 2020

FIN045-20        Confirmation of the minutes of the previous meeting held on 14 September 2020

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Hindi  and Councillor Agius

That the Minutes of the Finance and Governance Committee Meeting held on 14 September 2020 be adopted.

Record of Voting:

For the Motion: Unanimous

 

  

COMMITTEE REPORTS

FIN046-20        Administrative Matter - Execution of Documents Under Delegated Authority (1 September 2020 to 30 September 2020)

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Hindi and Councillor Agius

That Council note, for the period 1 September 2020 to 30 September 2020, there were five (5) documents executed by the General Manager under delegation.

Record of Voting:

For the Motion: Unanimous

 

 

FIN047-20        Revised Georges River Council Investment Policy

(Report by Coordinator, Financial Management)

RECOMMENDATION: Councillor Hindi and Councillor Agius

(a)    That Council adopt the revised Georges River Council Investment Policy as attached to this report (Attachment 3), noting that the period of investment for Green Taylor deposits will be for a period no greater than 2 years.

(b)    That Council notes the addition of the ethical and environmentally responsible investments to the revised policy to allow Council to invest in such investments.

Record of Voting:

For the Motion: Unanimous

 

 

FIN048-20        Investment Report as at 31 August 2020

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Hindi and Councillor Katris

That Council receives and notes the contents of the Investment Report as at 31 August 2020.

Record of Voting:

For the Motion: Unanimous

 

 

FIN049-20        Membership of Southern Sydney Regional Organisation or Council (SSROC) and Local Government NSW (LGNSW)

(Report by Director)

RECOMMENDATION: Councillor Hindi and Councillor Katris

(a)    That Council reaffirms its membership of Local Government NSW (LGNSW).

(b)    That Council maintains its membership of Southern Sydney Regional Organisation of Councils (SSROC) due to the current benefits for the Environment and Sustainability activities of Council subject to ongoing review to ensure that Council is receiving value for money.

Record of Voting:

For the Motion: Unanimous

 

FIN050-20        Property Matter - Street Name Sign Advertisements ("Identilites") - Proposed New Contract

(Report by Strategic Property Specialist)

RECOMMENDATION: Councillor Hindi and Councillor Symington

That consideration of this matter be deferred to closed confidential session.

Record of Voting:

For the Motion: Unanimous

 

MOVE TO CLOSED SESSION

RECOMMENDATION: Councillor Symington and Councillor Katris

At this stage of the meeting being 6.18pm the Chairperson advised that the meeting would move into a Committee of the Whole to allow consideration of a matter in Closed Session in accordance with Section 10A of The Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

This action was taken to allow discussion of the following item:

FIN050-20        Property Matter - Street Name Sign Advertisements ("Identilites") - Proposed New Contract

(Report by Strategic Property Specialist)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

The Chairperson, Councillor Badalati asked the Director Business and Corporate Services if any representations had been received from the public that the item should not be discussed in closed session.

The Director Business and Corporate Services replied that no representations had been received to the item in closed session.

Due to the fact there was no public gallery present at the meeting, the Chairperson was not able to ask if there were any members of the public gallery who wanted to speak on the reasons the Committee proposes to consider the items in Closed Session.

Record of Voting

For them Motion: Unanimous

 

Note:        The Committee moved to closed confidential session at 6.18pm.

CONFIDENTIAL ITEM

FIN050-20        Property Matter - Street Name Sign Advertisements ("Identilites") - Proposed New Contract

(Report by Strategic Property Specialist)

RECOMMENDATION: Councillor Hindi and Councillor Katris

That consideration of this matter be deferred to the next scheduled meeting of the Finance and Governance Committee.

Record of Voting:

For the Motion: Unanimous

 

OPEN MEETING

RECOMMENDATION: Councillor Hindi and Councillor Katris

That the Committee return to Open Session, time being 6.28pm.

Record of Voting:

For the Motion: Unanimous

CONFIRMATION OF RECOMMENDATION FROM CLOSED SESSION

RECOMMENDATION:  Councillor Symington and Councillor Agius

That the Committee of the Whole recommendations from the Closed Session of this meeting, in relation to Item FIN050-20 Property Matter - Street Name Sign Advertisements ("Identilites") - Proposed New Contract, be received and noted as a resolution of Council without any alteration or amendment thereto.

That the recommendations of the Closed Session be adopted, as follows;

FIN050-20        Property Matter - Street Name Sign Advertisements ("Identilites") - Proposed New Contract

(Report by Strategic Property Specialist)

RECOMMENDATION: Councillor Hindi and Councillor Katris

That consideration of this matter be deferred to the next scheduled meeting of the Finance and Governance Committee.

Record of Voting:

For the Motion: Unanimous

 

BUSINESS OF WHICH DUE NOTICE WAS NOT GIVEN

 

Note:        Councillor Badalati raised a matter of business of which due notice was not given, in relation to detailed financial studies being made available to the Finance and Governance Committee, in particular the profitability of Council’s major venues.

 

 

RECOMMENDATION: Councillor Hindi and Councillor Katris

That Council be provided with a Profit and Loss Statement for the Financial Year 2018/2019 at the next Finance and Governance Committee Meeting on these major venues; Hurstville Aquatic Leisure Centre, Netstrata Jubilee Statdium, Hurstville Oval, Marana Auditorium and Civic Theatre.

Record of Voting:

For the Motion: Unanimous

   

CONCLUSION

The Meeting was closed at 6:48pm

 

Chairperson, Clr Vince Badalati

(in accordance with Clause 18.5 of Council’s Code of Meeting Practice, these Minutes have been signed by the Chairperson of the 9 November 2020 meeting)

 

Minutes confirmed at the Meeting of the Finance and Governance Committee on 9 November 2020 (FIN051-20)