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Georges River Council - Minutes - Finance and Governance Committee - Monday
14 September 2020
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Page 2
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PRESENT
Council Members
Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor
Sam Elmir, Deputy Mayor, Councillor Con Hindi, Councillor Rita Kastanias, Councillor
Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.
Council Staff
Director Business and Corporate Services -
Mr David Tuxford, Manager Governance and Risk - Ms Popy Mourgelas, Chief
Financial Officer - Ms Danielle Parker, Senior Strategic Planner – Ms
Harkirat Singh, Strategic Property Specialist - Mr Jim Alison, Manager
Office of the General Manager - Ms Roxanne Thornton (Minutes) and Coordinator
Technology – Mr Brendan Scott.
OPENING
Councillor Badalati,
opened the meeting at 6.05pm.
ACKNOWLEDGEMENT OF COUNTRY
Councillor Badalti acknowledged the traditional
custodians of the land, the Biddegal people of the Eora Nation.
APOLOGIES/LEAVE OF ABSENCE
There
were no apologies or requests for leave of absence.
NOTICE
OF WEBCASTING
The Chairperson, Councillor Badalati
advised staff and the public that the meeting is being recorded for
minute-taking purposes and is also webcast live on Council’s website, in
accordance with Section 4 of Council’s Code of Meeting Practice.
This recording will be made available on Council’s website.
DISCLOSURES OF INTEREST
Councillor Kastanias disclosed a Pecuniary Interest in Item FIN044-20 Property Matter - Commercial Property Portfolio -
2019/20 Fourth Quarter Report for the reason that she has a commercial lease with Georges
River Council. Councillor Kastanias will not be participating in the discussion
or voting on this item.
PUBLIC FORUM
There were no registered
speakers for this meeting.
CONFIRMATION
OF MINUTES OF PREVIOUS MEETINGS
Finance and Governance Committee - 10 August 2020
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FIN039-20 Confirmation
of the Minutes of the Finance and Governance Committee Meeting held on 10
August 2020
(Report by
Executive Services Officer)
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RECOMMENDATION:
Councillor Hindi and Councillor Katris
That the Minutes of the
Finance and Governance Committee Meeting held on 10 August 2020 be adopted.
Record
of Voting:
For the Motion:
Unanimous
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COMMITTEE REPORTS
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FIN040-20 Investment
Report as at 31 July 2020
(Report by
Senior Financial Accountant - Reporting)
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Recommendation:
Councillor Hindi and Councillor Katris
That Council receives and notes the contents of the Investment Report as
at 31 July, 2020.
Record
of Voting:
For the Motion:
Unanimous
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Note: Councillor
Kastanias left the meeting at 6.14pm and did not return.
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FIN041-20 Administrative
Matter - Execution of Documents Under Delegated Authority (1 August 2020 to
31 August 2020)
(Report by
Manager, Office of the General Manager)
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Recommendation: Councillor Hindi
and Councillor Agius
That this matter be deferred to the Council Meeting
of 28 September 2020 for consideration.
Record
of Voting:
For the Motion:
Unanimous
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FIN042-20 End
of Year Progress Report July 2019 - June 2020
(Report by
Integrated Planning and Reporting Officer)
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RECOMMENDATION:
Councillor Katris and Councillor Hindi
(a) That Council receive and note the End of
Year Progress Report July 2019 – June 2020 (Attachment 1) of
performance made against Georges River Council’s Delivery Program
2018/2019 to 2020/2021 and Operational Plan 2019/2020.
(b) That Council endorse the Delivery Program
and Operational Plan items recommended for cancellation and carry over, as
detailed in Table 1: Proposed Cancellations and Table 2: Proposed Carry
Overs.
(c) That
a copy of the End of Year Progress Report July 2019 – June 2020 be
published on Council’s website.
Record
of Voting:
For the Motion:
Unanimous
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FIN043-20 Update
on Development Contributions Ministerial Directions, Reforms and Resourcing
(Report by
Manager Strategic Planning)
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RECOMMENDATION:
Councillor Hindi and Councillor Katris
(a) That Council endorse the extension of the
staffing of a finance resource position in the development contributions and
VPA area until 30 March 2021.
(b) That Council approve a 12 month full time
secondment (from within Council) to be allocated to the development
contributions and VPA area for a period of 12 months from appointment.
(c) That
the Council’s FY19/20 and 20/21 Budgets be updated to reflect the
additional positions and salaries.
(d) That paragraph 33(b) in the Report,
be amended to read as follows;
“The data in the new Development
Contributions Dashboard (which currently only has the Hurstville S94 Plan and
the GRC S94A plan contributions levied and paid) has an issue with integrity with
regard to the transfer of data to the new system. This needs to be fixed
before the dashboard can be used with any confidence and will involve
checking each DA and CDC, whether or not a CC or OC or Notice of Commencement
had been issued and what account the development contribution was paid
into.”
Record of
Voting:
For the Motion:
Unanimous
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FIN044-20 Property
Matter - Commercial Property Portfolio - 2019/20 Fourth Quarter Report
(Report by
Strategic Property Specialist)
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Note:
Councillor Kastanias lodged a Pecuniary Interest in regard to this item and
did not participate in the discussion and voting.
RECOMMENDATION: Councillor Hindi and Councillor Symington
That Council receives and
notes the Commercial Property Portfolio – 2019/2020 Fourth Quarter
report.
Record
of Voting:
For the Motion: Unanimous
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CONCLUSION
The Meeting was closed at 6.50pm.
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Chairperson, Clr Vince
Badalati
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(in
accordance with Clause 18.5 of Council’s Code of Meeting Practice,
these Minutes have been signed by the Chairperson of the 12 October 2020
meeting)
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Minutes confirmed at the Meeting of the Finance and
Governance Committee on 12 October 2020 (FIN045-20)
