MINUTES


Finance and Governance Committee

 

Monday, 14 September 2020

6.00pm

 

 

ONLINE MEETING

 

 

 

 

 

 

 

 


Georges River Council - Minutes - Finance and Governance Committee - Monday 14 September 2020

Page 2

 

PRESENT

Council Members

Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor Sam Elmir, Deputy Mayor, Councillor Con Hindi, Councillor Rita Kastanias, Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Manager Governance and Risk - Ms Popy Mourgelas, Chief Financial Officer - Ms Danielle Parker, Senior Strategic Planner – Ms Harkirat Singh,  Strategic Property Specialist - Mr Jim Alison,  Manager Office of the General Manager - Ms Roxanne Thornton (Minutes) and Coordinator Technology – Mr Brendan Scott.

OPENING

Councillor Badalati, opened the meeting at 6.05pm.

ACKNOWLEDGEMENT OF COUNTRY

Councillor Badalti acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE  

There were no apologies or requests for leave of absence.

 

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

DISCLOSURES OF INTEREST

Councillor Kastanias disclosed a Pecuniary Interest in Item FIN044-20 Property Matter - Commercial Property Portfolio - 2019/20 Fourth Quarter Report for the reason that she has a commercial lease with Georges River Council. Councillor Kastanias will not be participating in the discussion or voting on this item.

PUBLIC FORUM

There were no registered speakers for this meeting.


 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Finance and Governance Committee - 10 August 2020

FIN039-20         Confirmation of the Minutes of the Finance and Governance Committee Meeting held on 10 August 2020

(Report by Executive Services Officer)

RECOMMENDATION: Councillor Hindi and Councillor Katris

That the Minutes of the Finance and Governance Committee Meeting held on 10 August 2020 be adopted.

Record of Voting:

For the Motion: Unanimous

COMMITTEE REPORTS

FIN040-20         Investment Report as at 31 July 2020

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Hindi and Councillor Katris

That Council receives and notes the contents of the Investment Report as at 31 July, 2020.

Record of Voting:

For the Motion: Unanimous

Note:          Councillor Kastanias left the meeting at 6.14pm and did not return.

FIN041-20         Administrative Matter - Execution of Documents Under Delegated Authority (1 August 2020 to 31 August 2020)

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Hindi and Councillor Agius

That this matter be deferred to the Council Meeting of 28 September 2020 for consideration.

Record of Voting:

For the Motion: Unanimous

 

FIN042-20         End of Year Progress Report July 2019 - June 2020

(Report by Integrated Planning and Reporting Officer)

RECOMMENDATION: Councillor Katris and Councillor Hindi

(a)     That Council receive and note the End of Year Progress Report July 2019 – June 2020 (Attachment 1) of performance made against Georges River Council’s Delivery Program 2018/2019 to 2020/2021 and Operational Plan 2019/2020.

(b)     That Council endorse the Delivery Program and Operational Plan items recommended for cancellation and carry over, as detailed in Table 1: Proposed Cancellations and  Table 2: Proposed Carry Overs.

(c)     That a copy of the End of Year Progress Report July 2019 – June 2020 be published on Council’s website.

Record of Voting:

For the Motion: Unanimous

 

 

FIN043-20         Update on Development Contributions Ministerial Directions, Reforms and Resourcing

(Report by Manager Strategic Planning)

RECOMMENDATION: Councillor Hindi and Councillor Katris

(a)     That Council endorse the extension of the staffing of a finance resource position in the development contributions and VPA area until 30 March 2021.

(b)     That Council approve a 12 month full time secondment (from within Council) to be allocated to the development contributions and VPA area for a period of 12 months from appointment.

(c)     That the Council’s FY19/20 and 20/21 Budgets be updated to reflect the additional positions and salaries.

(d)    That paragraph 33(b) in the Report, be amended to read as follows;

“The data in the new Development Contributions Dashboard (which currently only has the Hurstville S94 Plan and the GRC S94A plan contributions levied and paid) has an issue with integrity with regard to the transfer of data to the new system. This needs to be fixed before the dashboard can be used with any confidence and will involve checking each DA and CDC, whether or not a CC or OC or Notice of Commencement had been issued and what account the development contribution was paid into.”

Record of Voting:

For the Motion: Unanimous

 

 

FIN044-20         Property Matter - Commercial Property Portfolio - 2019/20 Fourth Quarter Report

(Report by Strategic Property Specialist)

Note:        Councillor Kastanias lodged a Pecuniary Interest in regard to this item and did not participate in the discussion and voting.

RECOMMENDATION: Councillor Hindi and Councillor Symington

That Council receives and notes the Commercial Property Portfolio – 2019/2020 Fourth Quarter report.

Record of Voting:

For the Motion: Unanimous

CONCLUSION

The Meeting was closed at 6.50pm.

 

Chairperson, Clr Vince Badalati

(in accordance with Clause 18.5 of Council’s Code of Meeting Practice, these Minutes have been signed by the Chairperson of the 12 October 2020 meeting)

 

Minutes confirmed at the Meeting of the Finance and Governance Committee on 12 October 2020 (FIN045-20)