AGENDA


Council Meeting

 

Monday, 28 September 2020

7.00pm

 

 

Dragon Room (Level 1, Georges River Civic Centre, Hurstville)

and

Skype Online Meeting

 

 

 

 

 

 

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                         Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

1.     OPENING

2.     NATIONAL ANTHEM

3.     PRAYER

4.     ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5.     APOLOGIES / LEAVE OF ABSENCE  

6.     NOTICE OF WEBCASTING

7.     DISCLOSURES OF INTEREST

8.     PUBLIC FORUM

9.     CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

CCL054-20       Confirmation of the Minutes of the Ordinary Council Meeting held 24 August 2020

(Report by Executive Services Officer).............. 5  

10.   MAYORAL MINUTE

Nil  

11.   CONDOLENCES

12.   COMMITTEE REPORTS

CCL055-20       Report of the Assets and Infrastructure Committee Meeting held 14 September 2020

(Report by Executive Services Officer).............. 6

CCL056-20       Report of the Community and Culture Committee Meeting held 14 September 2020

(Report by Executive Services Officer).............. 7

CCL057-20       Report of the Environment and Planning Committee Meeting held 14 September 2020

(Report by Executive Services Officer).............. 8

CCL058-20       Report of the Finance and Governance Committee Meeting held 14 September 2020

(Report by Executive Services Officer)............ 10

13.   ENVIRONMENT AND PLANNING

Nil

 

14.   FINANCE AND GOVERNANCE

CCL059-20       Proposed Council and Committee Meeting Schedule - 2020/21 and (part of) 2021/22

(Report by Manager, Office of the General Manager)....................................................... 12

CCL060-20       Adoption of new Code of Conduct and Associated Procedures 2020

(Report by Manager Governance and Risk)..... 17

CCL061-20       COVID-19: Instrument of Delegation to the Mayor (Emergency Administrative Provisions) - September 2020 Report

(Report by Manager, Office of the General Manager)..................................................... 115

CCL062-20       Georges River Property Portfolio Strategy (Disposal of Stage 1 Surplus Property) - 59 Park Road, Kogarah Bay

(Report by Head of Strategic Property).......... 141

15.   ASSETS AND INFRASTRUCTURE

Nil

16.   COMMUNITY AND CULTURE

Nil

17.   NOTICES OF RESCISSION

Nil

18.   NOTICES OF MOTION

NM072-20         COVID-19 Safe 'No Domestic Violence' Ceremony

(Report by Councillor Symington).................. 143

NM073-20         Hurstville Education and School Precinct - Support for Feasibility Study

(Report by Councillor Liu)............................. 144

NM074-20         Congratulations to Council Officers on the Towards Net Zero Emmissions Initiatives

(Report by Councillor Tegg).......................... 145

NM075-20         Good Luck to Georges River HSC Students for 2020 Exams

(Report by Councillor Konjarski).................... 151

NM076-20         Congratulations to Council Officers on the Implementation of the Media Lab

(Report by Councillor Katris)......................... 147

NM077-20         Proposed 24/7 Stimulation of Georges River Economy

(Report by Councillor Konjarski).................... 148

NM078-20         Proposed Feasibility Study - Kogarah War Memorial Pool

(Report by Councillor Badalati)...................... 149

 

NM079-20         Publication of Unconfirmed Minutes of Council and Committee Meetings

(Report by Councillor Landsberry)................. 151

NM080-20         COVID-19: Waiver of Application Fees for Residential Alterations and Additions Development Applications

(Report by Deputy Mayor, Councillor Hindi)... 152

NM081-20         Georges River Council Property Portfolio Strategy

(Report by Deputy Mayor, Councillor Hindi)... 154

19.   QUESTIONS WITH NOTICE

QWN017-20     Question Without Notice - Council Meeting of 24 August 2020 (Council's General Income Base and the Financial Implications of Not Implementing a Special Rate Variation)

(Report by Councillor Badalati)...................... 156

QWN018-20     Mental Health Programs and Support

(Report by Deputy Mayor, Councillor Hindi)... 157  

20.   CONFIDENTIAL (CLOSED SESSION)

CCL047A-20    DEFERRED REPORT FROM THE COUNCIL MEETING OF 24 AUGUST 2020 - (CCL042A-20) Code of Conduct Investigation Report - Councillor Christina Wu

(Report by Complaint Coordinator (Director, Legal Services and General Counsel)) ......... 158

 

 


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                         Page 5

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Item:                CCL054-20       Confirmation of the Minutes of the Ordinary Council Meeting held 24 August 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Previous Minutes

 

 

RECOMMENDATION:

That the Minutes of the Ordinary Council Meeting held on 24 August 2020 be adopted.

 

EXECUTIVE SUMMARY

The Minutes of the Ordinary Council Meeting of 24 August 2020 and as provided to Councillors under separate cover, be adopted by Council as a true and correct record of that meeting.

Following adoption by Council, the Minutes will be published on Council’s website.

 

FILE REFERENCE

SF19/3551

 

 

 

    


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                         Page 6

COMMITTEE REPORTS

Item:                CCL055-20       Report of the Assets and Infrastructure Committee Meeting held 14 September 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

RECOMMENDATION:

That the Committee recommendations for Items ASS019-20 to ASS022-20 as detailed below be adopted by Council.

 

ASS019-20       Confirmation of the Minutes of the Assets and Infrastructure Committee Meeting Held on 10 August 2020

(Report by Executive Services Officer)

That the Minutes of the Assets and Infrastructure Committee Meeting held on 10 August 2020 be adopted.

 

ASS020-20       Georges River Local Traffic Advisory Committee Meeting 1 September 2020

(Report by Coordinator Traffic & Transport)

That the recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 September 2020 be adopted by Council.

 

ASS021-20       Fire and Electrical (Trade) Services Contract

(Report by Coordinator Property & Assets)

(a)    That Council exercise the 2 year (1+1) year extension option for Fire Services T18/003 and Electrical Services T18/008 service panels.

(b)    That the General Manager be authorised to sign the two year extension letters with the T18/003 and T18/008 panel contractors on behalf of Council.

 

ASS022-20       Installation of Water Bottle Filling Stations in the Georges River Local Government Area

(Report by Manager Infrastructure)

That the installation of non-filtered water stations be included in the 5 year capital program and the priority locations highlighted in the report be considered as a budget bid in each consecutive financial year from 2021/22.

 

FILE REFERENCE

SF20/1536

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                         Page 7

Item:                CCL056-20       Report of the Community and Culture Committee Meeting held 14 September 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

RECOMMENDATION:

That the Committee recommendations for Items COM034-20 to COM036-20 as detailed below be adopted by Council.

 

COM034-20      Confirmation of the Minutes of the Community and Culture Committee Meeting Held on 10 August 2020

(Report by Executive Services Officer)

That the Minutes of the Community and Culture Standing Committee Meeting held on 10 August 2020 be confirmed.

  

COM035-20      Draft Georges River Council Interim Community Property Strategy 2020-2023 for Public Exhibition

(Report by Community Property Officer)

(a)    That Council approve the draft Georges River Council Interim Community Property Strategy 2020-2023 to be placed on public exhibition for 28 days to facilitate community consultation.

(b)    That a further report be submitted to Council detailing feedback from any public submissions made during the exhibition period, together with any recommended changes to the draft Georges River Council Interim Community Property Strategy 2020-2023 prior to adoption.

 

COM036-20      Economic and Social Recovery Plan - Monthly update

(Report by Coordinator, Strategy and Innovation)

(a)    That Council receive and note the attached Economic and Social Recovery Plan update for the July – August period.

(b)    That Council endorse the proposed amendments to the Plan outlined in this report, which include:

i.    Business attraction program.

ii.    Investigation of business stimulus package.

iii.    Seeking partnership/s to create a precinct of superfast internet speed.

 

FILE REFERENCE

SF20/1536

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                         Page 9

Item:                CCL057-20       Report of the Environment and Planning Committee Meeting held 14 September 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

RECOMMENDATION:

That the Committee recommendations for Item ENV034-20 to ENV037-20 and ENV046A-20 as detailed below be adopted by Council.

 

ENV034-20       Confirmation of the Minutes of the Environment and Planning Committee Meeting Held on 10 August 2020

(Report by Executive Services Officer)

That the Minutes of the Environment and Planning Committee Meeting held on 10 August 2020 be adopted.

 

ENV035-20       Draft Georges River Management of Feral and Infant Companion Animals Policy 2020 for Public Exhibition

(Report by Manager Environment Health & Regulatory Services)

(a)    That Council endorse the Draft Georges River Management of Feral and Infant Companion Animals Policy 2020, contained in Attachment 1, to be placed on public exhibition for a minimum of 28 days.

(b)    That a further report be provided to Council on the:

i.    outcomes of the public exhibition; and

ii.    details of a future companion animal identification and de-sexing program.

 

ENV036-20       Adoption of Georges River Planning Agreements Policy 2020

(Report by Executive Strategic Planner)

That Council defer adoption of the Georges River Planning Agreements Policy 2020 (Version 2) in order to address the following issues;

(a)    Review Clause 5.17 for the purpose of establishing a simplified method of valuing the properties before any uplift is considered and the valuing of properties after an uplift is applied by identifying the current market value of the land and its improvements versus the market value of the land and its improvements following the development.

(b)    Consider replacing the term ‘Residual Land Value’ with ‘Market Value of the Development Site’.

(c)    Include a definition for the term ‘Market Value’ to be based on a valuation being prepared and certified by a suitably qualified person/s.

(d)    Consider allowing Council to provide instructions as to the most suitable method of establishing or preparing a valuation (to include comparable sales and hypothetical residual land value).

ENV037-20       Food Waste Feasibility Study and Recycling Trial

(Report by Manager Environment Health & Regulatory Services)

That a further report detailing the outcomes of the feasibility study be provided to Council in early 2021.

 

ENV046A-20    Adoption of the Traffic Modelling Report (Kogarah Local Environmental Plan Rezoning)

(Report by Strategic Planner)

(a)    That Council adopt the Traffic Modelling Report – Kogarah Local Environmental Plan Rezoning as a strategic planning document that will inform the development of policies and planning directions, including development contributions planning.

(b)    That the adopted copy of the Traffic Modelling Report – Kogarah Local Environmental Plan Rezoning be forwarded to Transport for NSW, Department of Planning Industry and Environment and Minister for Planning Mr Robert Stokes MP.

(c)    That the General Manager write to the NSW Government (Transport for NSW) requesting the intersection upgrades required to accommodate the proposed growth are included in the TfNSW forward works (capital) program.

(d)   That Council undertake further traffic analysis of the intersections of Jubilee Avenue / Princes Highway, Park Road / Princes Highway and South Street / Princes Highway to identify and implement mitigation measures in order to improve traffic flows, with the view of considering possible land acquisitions to achieve intersection improvements / road widening as recommended by TfNSW.

 

 

FILE REFERENCE

SF20/1536

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                       Page 11

Item:                CCL058-20       Report of the Finance and Governance Committee Meeting held 14 September 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

RECOMMENDATION:

That the Committee recommendations for Items FIN039-20 to FIN044-20 as detailed below be adopted by Council.

 

FIN039-20        Confirmation of the Minutes of the Finance and Governance Committee Meeting held on 10 August 2020

(Report by Executive Services Officer)

That the Minutes of the Finance and Governance Committee Meeting held on 10 August 2020 be adopted.

 

FIN040-20        Investment Report as at 31 July 2020

(Report by Senior Financial Accountant - Reporting)

That Council receives and notes the contents of the Investment Report as at 31 July, 2020.

 

FIN041-20        Administrative Matter - Execution of Documents Under Delegated Authority (1 August 2020 to 31 August 2020)

(Report by Manager, Office of the General Manager)

That Council note, for the period 1 August 2020 to 31 August 2020, there were two relevant documents executed by the General Manager under delegation.

 

FIN042-20        End of Year Progress Report July 2019 - June 2020

(Report by Integrated Planning and Reporting Officer)

(a)    That Council receive and note the End of Year Progress Report July 2019 – June 2020 (Attachment 1) of performance made against Georges River Council’s Delivery Program 2018/2019 to 2020/2021 and Operational Plan 2019/2020.

(b)    That Council endorse the Delivery Program and Operational Plan items recommended for cancellation and carry over, as detailed in Table 1: Proposed Cancellations and  Table 2: Proposed Carry Overs.

(c)    That a copy of the End of Year Progress Report July 2019 – June 2020 be published on Council’s website.

 

FIN043-20        Update on Development Contributions Ministerial Directions, Reforms and Resourcing

(Report by Manager Strategic Planning)

(a)    That Council endorse the extension of the staffing of a finance resource position in the development contributions and VPA area until 30 March 2021.

(b)    That Council approve a 12 month full time secondment (from within Council) to be allocated to the development contributions and VPA area for a period of 12 months from appointment.

(c)    That the Council’s FY19/20 and 20/21 Budgets be updated to reflect the additional positions and salaries.

(d)    That paragraph 33(b) in the Report, be amended to read as follows;

“The data in the new Development Contributions Dashboard (which currently only has the Hurstville S94 Plan and the GRC S94A plan contributions levied and paid) has an issue with integrity with regard to the transfer of data to the new system. This needs to be fixed before the dashboard can be used with any confidence and will involve checking each DA and CDC, whether or not a CC or OC or Notice of Commencement had been issued and what account the development contribution was paid into.”

 

FIN044-20        Property Matter - Commercial Property Portfolio - 2019/20 Fourth Quarter Report

(Report by Strategic Property Specialist)

That Council receives and notes the Commercial Property Portfolio – 2019/2020 Fourth Quarter report.

 

 

FILE REFERENCE

SF20/1536

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                       Page 13

FINANCE AND GOVERNANCE

Item:                CCL059-20       Proposed Council and Committee Meeting Schedule - 2020/21 and (part of) 2021/22 

Author:            Manager, Office of the General Manager

Directorate:     Office of the General Manager

Matter Type:    Finance and Governance

 

RECOMMENDATION:

That Council endorse the proposed meeting schedule for 2020/21 and (part of) 2021/22, as attached to this report.

 

EXECUTIVE SUMMARY

1.     Due to COVID-19 the Minister for Local Government has postponed the September 2020 Local Government elections for a period of 12 months, to 4 September 2021.

2.     This report provides a schedule of proposed Council and Committee Meetings for the remainder of 2020/21 and (part of) 2021/22, as attached to this report.

BACKGROUND

3.     The proposed meeting schedule has taken into account public holidays and the Christmas and New Year period.

4.     The proposed meeting schedule has followed normal procedure for the majority of the year, however a slight amendment is recommended as follows;

Schedule of Meetings for December 2020

Having regard to the Christmas/New Year period, it is proposed to cancel the Councillor Briefings/Workshops in December 2020. Thereby allowing the Committee meetings to be held on the first Monday of the month (7 December 2020) and the Council meting to be held on the second Monday of the month (14 December 2020).

Schedule of Meetings for September/October 2021

Having regard to the Local Government elections, scheduled to be held on Saturday 4 September 2021, it is proposed told hold an Extraordinary Council Meeting following the declaration of the polls.

It is also proposed for the normal schedule of Committee and Council Meetings to re-commence in October 2021.

5.     In accordance with Chapter 12, Part 2, Section 365 of the Local Government Act 1993, the Council is required to meet at least 10 times per year (financial year), each time in a different month.

FINANCIAL IMPLICATIONS

6.     Adoption of the recommendations outlined in this report will have no financial impact, as there is provision for the conduct of meetings allocated in the adopted 2020/21 Operational Plan.

RISK IMPLICATIONS

7.     No risks identified.

COMMUNITY ENGAGEMENT

8.     Community engagement was not undertaking in the preparation of this report.

FILE REFERENCE

D20/195898

 

 

ATTACHMENTS

Attachment 1

Proposed Council and Committee Meeting Schedule / Calendar (remainder of 2020/21 and part of 2021/22)

 


Georges River Council - Ordinary Meeting - Monday, 28 September 2020

CCL059-20               Proposed Council and Committee Meeting Schedule - 2020/21 and (part of) 2021/22

[Appendix 1]             Proposed Council and Committee Meeting Schedule / Calendar (remainder of 2020/21 and part of 2021/22)

 

 

Page 16

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                       Page 18

Item:                CCL060-20       Adoption of new Code of Conduct and Associated Procedures 2020 

Author:            Manager Governance and Risk

Directorate:     Business and Corporate Services

Matter Type:    Finance and Governance

 

 

RECOMMENDATION:

That the Code of Conduct and Procedures for the Administration of the Code of Conduct (Attachments 1 and 2) be adopted.

 

EXECUTIVE SUMMARY

1.     On 7 August 2020, the NSW Government published The Model Code of Conduct for Local Councils in NSW 2020 (New Model Code) and the New Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW 2020 (New Code Procedures). Council is required to adopt a new Code of Conduct and Procedures based on these new Models as soon as possible.

2.     This report recommends a new Code of Conduct and Procedures be adopted for Georges River Council (GRC) that is based on maintaining Council’s existing Code of Conduct and Procedures as adopted on 27 May 2019 and incorporating the revisions to the New Model Code and New Code Procedures 2020 as highlighted yellow in Attachments 1 and 2.

BACKGROUND

3.     On 27 May 2019, Council adopted the former Model Code and former Code Procedures which were published in 2018 including the adoption of a number of supplementary provisions under section 440(6) of the Local Government Act 1993 (NSW) (LG Act).

4.     On 14 August 2020, the Office of Local Government (OLG) issued Circular 20-32 prescribing Amendments to the Model Code of Conduct for Local Councils in NSW and Procedures. This Circular summarises the changes brought about as a result of the New Model Code and New Code Procedures.

5.     The New Model Code has binding legal force on local government officials under section 440(5) of the LG Act whilst the New Code Procedures has binding legal force on local government officials in relation to the investigation of complaints about breaches of the New Model Code and associated matters under s440AA(5) of the LG Act.

6.     On 7 September 2020, Dr Lindsay Taylor from Lindsay Taylor Lawyers addressed Councillors at a Councillor Briefing / Training session to discuss the changes introduced by the New Model Code and New Code Procedures and amendments to be incorporated in Council’s existing Code of Conduct and Procedures as adopted on 27 May 2019.

7.     The New Model Code and New Code Procedures contain changes relating to:

·        the definitions of council committees and council committee members;

·        grounds of harassment and discrimination;

·        gifts and benefits;

·        the establishment of conduct review panels;

·        the procedures for investigating code of conduct complaints regarding councillors and general managers;

·        the imposition of sanctions; and

·        the procedures for reviewing decisions to impose sanctions.

 

8.     The amendments that appear in the New Model Code and New Code Procedures have been included as new wording to Council’s existing Code of Conduct and Procedures as adopted on 27 May 2019. The revisions are highlighted in yellow for easy reference in Attachments 1 and 2.

9.     The New GRC Code of Conduct (Attachment 1) highlights an updated definition of ‘corrupt conduct’ (clauses 3.25, 3.26 and 3.27) to align with the definition updated in the Public Interest Disclosures Reporting Policy adopted by Council in June 2020. Further to this Council continues its stance of zero acceptance of gifts and benefits as previously adopted in May 2019. Therefore related sections in the New Model Code which conflict with this stance have not been included.

FINANCIAL IMPLICATIONS

10.   No budget impact as a result of this report.

RISK IMPLICATIONS

11.   Council meets legislative compliance and statutory reporting obligations.

COMMUNITY ENGAGEMENT

12.   There is no statutory requirement for public exhibition and the changes to the New Model Code and New Code Procedures have been gazetted by the NSW Government.

FILE REFERENCE

D20/215485 and D20/215486

 

 

 

ATTACHMENTS

Attachment 1

New GRC Code of Conduct with marked up changes

Attachment 2

New GRC Procedures with marked up changes

 


Georges River Council - Ordinary Meeting - Monday, 28 September 2020

CCL060-20               Adoption of new Code of Conduct and Associated Procedures 2020

[Appendix 1]             New GRC Code of Conduct with marked up changes

 

 

Page 71

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 28 September 2020

CCL060-20               Adoption of new Code of Conduct and Associated Procedures 2020

[Appendix 2]             New GRC Procedures with marked up changes

 

 

Page 77

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 115

Item:                CCL061-20       COVID-19: Instrument of Delegation to the Mayor (Emergency Administrative Provisions) - September 2020 Report 

Author:            Manager, Office of the General Manager

Directorate:     Office of the General Manager

Matter Type:    Finance and Governance

 

 

Recommendation:

That Council note the register of actions taken pursuant to the Instrument of Delegation to the Mayor (Emergency Administrative Provisions).

 

Executive Summary

1.     In response to the COVID-19 pandemic, at its meeting of 23 March 2020 Council resolved to adopt a revised Instrument of Delegation to the Mayor.

2.     The General Manager undertook to provide a consolidated report once a month to all Councillors specifying any actions taken under this delegation as adopted by Council.

REPORT

3.     In the period since 18 March 2020 Councillors have been provided with regular updates from the General Manager.

4.     A register of decisions and actions taken is attached to this report. For the purpose of completeness, all decisions and actions that have been taken are included on this register, not just decisions made under the instrument of delegation.

Financial Implications

5.     All financial implications have been included on the attached register.

Risk Implications

6.     All actions have been evaluated in accordance with Council’s Risk Management Framework.

File Reference

D20/231429

 

 

 

ATTACHMENTS

Attachment 1

COVID-19 Instrument of Delegation to the Mayor (up to 22 September 2020)

 


Georges River Council - Ordinary Meeting - Monday, 28 September 2020

CCL061-20               COVID-19: Instrument of Delegation to the Mayor (Emergency Administrative Provisions) - September 2020 Report

[Appendix 1]             COVID-19 Instrument of Delegation to the Mayor (up to 22 September 2020)

 

 

Page 140

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 142

Item:                CCL062-20       Georges River Property Portfolio Strategy (Disposal of Stage 1 Surplus Property) - 59 Park Road, Kogarah Bay 

Author:            Head of Strategic Property

Directorate:     Business and Corporate Services

Matter Type:    Finance and Governance

 

 

RECOMMENDATION:

(a)    That the General Manager be authorised to further negotiate and accept an offer in relation to the sale of 59 Park Road Kogarah, in accordance with the terms described in (confidential) Attachment 1 to this report.

(b)    That the General Manager be authorised to Execute the Contract for Sale, Transfer Document and any other documentation to effect the disposal of 59 Park Road, Kogarah Bay being Lot 22 in Deposited Plan (DP) 621512.

 

EXECUTIVE SUMMARY

1.     On 27 July 2020, Council resolved (FIN020A-20) to dispose of surplus parcels of land to reinvest in commercial property that will deliver a better return to ratepayers.  One such property was Lot 22 in DP 621512 (59 Park Road, Kogarah Bay).

2.     Council has now received an offer in relation to the above property, details of which are shown in (confidential) Attachment 1.

3.     The purpose of this report is to authorise the General Manager to further negotiate and accept an offer in accordance with the terms described in (confidential) Attachment 1.

BACKGROUND

4.     On 27 July 2020, Council resolved (FIN020A-20) the following:

a)     That the General Manager be authorised to dispose of surplus properties identified in the confidential Georges River Property Portfolio Strategy as generally detailed in this report.

b)     That the General Manager be authorised to immediately negotiate the disposal of the Stage 1 properties listed in this report, at an amount not less than the upper limit of the market value figures as provided by Council’s consultant valuers, other than the property at 582 Railway Parade, Hurstville with the amount to be negotiated consistent with officer’s advice in confidential Attachment 7.

c)     That disposal of Stage 2 properties in accordance with the Georges River Property Portfolio Strategy be deferred to a future Councillor Workshop.

d)     That the General Manager be authorised to commence and complete a road closure application for part of Buchanan St, Carlton (Buchanan Street Lot) adjoining Lot 3 in DP734336 and upon closure of the road and creation of a new lot that the subject lot be classified as Operational Land in accordance with Section 31 of the Local Government Act, 1993.

e)     That the new Buchanan Street Lot adjoining Lot 3 in DP734336, Lot 3 in DP734336 and Lot 12 in DP627414 be sold to the owner of 280-290 Railway Parade, Carlton on terms as generally detailed in this report.

f)      That the General Manager, in accordance with Section 377(h) of the Local Government Act 1993, be authorised to execute the Contracts for Sale, Transfer Documents and all other documentation, to effect the disposal of the surplus properties as detailed in this report as well as to effect the closure of the road, the creation of a new freehold lot, and the sale of Lot 3 in DP734336, Lot 12 in DP627414 and the Buchanan Street Lot.

Record of Voting:

For the Motion: The Mayor, Councillor Greene and Councillors Agius, Badalati, Elmir, Grekas, Katris, Konjarski, Landsberry, Liu, Symington, Tegg and Wu.

Against the Motion: Councillor Hindi and Councillor Payor

On being put to the meeting, voting for the Motion was twelve (12) votes FOR and two (2) votes AGAINST. The Motion was CARRIED.

Note: The surplus properties in Stage 1 as detailed in FIN020A-20 include: Lot 2 in

DP538402, Lot 1 in DP233088, Lot 100 in DP832293, Lot 53 in DP13490, Lot 12 in

DP600115 and Lot 22 in DP621512.

 

5.     Council’s agent has advised that an offer has been received in relation to 59 Park Road, Kogarah Bay.  Pursuant to part (b) of the above resolution and subject to valuation advice previously received, it is recommended that the offer be given consideration in accordance with the details contained in (confidential) Attachment 1.

6.     As previously advised, income derived from the sale of property assets is to be reinvested into future income producing investment property.

FINANCIAL IMPLICATIONS

7.   The financial considerations to this report are contained within (confidential) Attachment 1.

RISK IMPLICATIONS

8.     Failure to meet budgeted disposal targets will have a detrimental impact on Council’s adopted 2020/2021 Operating Budget deficit of $3.2 million and potentially Council’s ability to meet current service level standards.

 

COMMUNITY ENGAGEMENT

9.     No community engagement is required in this matter.

 

FILE REFERENCE

D20/232508

 

 

 

ATTACHMENTS

Attachment 1

Details of Offer - 59 Park Road Kogarah Bay (Confidential)

Attachment 2

PJC Valuation - 59 Park Road Kogarah Bay (Confidential)

Attachment 3

Herron Todd White - 59 Park Road - Valuation (Confidential)

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 143

NOTICES OF MOTION

Item:        NM072-20         COVID-19 Safe 'No Domestic Violence' Ceremony

Councillor:      Councillor Symington 

 

MOTION:

(a)    That Council, in light of the ongoing COVID-19 restrictions impacting the community's ability to safely gather and reimagine the annual 'No to Domestic Violence Walk' event in November into a COVID-19 safe ceremony where the names of domestic violence victims within our community who have tragically lost their lives are read aloud and remembered via an online broadcast; and 

(b)    That a temporary public art installation at Kogarah Town Square honouring these victims is created to raise community awareness of the devastating impacts of domestic violence in our community. 

 

DIRECTOR’S COMMENT

The proposal is consistent with the Council-adopted Connecting the Community with COVID-19 Safe Events Program, as well as with key objectives of the Georges River Council Events Strategy and the Community Strategic Plan 2018-2028 to increase community safety and a sense of belonging in the local government area.

FINANCIAL IMPLICATIONS

The 2020/21 budget funds allocated to the ‘No to Domestic Violence Walk’ event of $24,650 can be reallocated to this COVID-19 safe event, should Council endorse this motion.

FILE REFERENCE

D20/201807

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 144

Item:        NM073-20         Hurstville Education and School Precinct - Support for Feasibility Study

Councillor:      Councillor Liu 

 

MOTION:

(a)    That Council write to Transport for NSW and request the urgent completion of its Feasibility Study into creating a 40km/h road safety zone around the educational precinct in Hurstville and the implementation of the Study findings before the end of January 2021.

(b)    That the Mayor write to the Mayor of Bayside Council requesting Bayside Council’s support by writing to Transport for NSW on the same basis.

 

DIRECTOR’S COMMENT

This Motion is consistent with the Community Strategic Plan Pillar 3 - Active and Accessible Places and Spaces, Goal 3.2 Roads, footpaths and cycleways are safe, accessible and free of congestion, Pillar 5 - A harmonious and proud community with strong social services and infrastructure and Council’s existing Road Safety Program to improve pedestrian and road safety around school zones.

Following the tragic accident in September 2019 whereby a 12-year old Sydney Technical High School student was struck and killed by a vehicle outside Hurstville Public School, Council resolved to write to Transport for NSW to request a review of the existing school zones on Forest Road, Hurstville near Croydon Road with a view to combining and expanding school zones to create a safety precinct and to support Transport for NSW in its implementation of any improved pedestrian or safety measures in this vicinity it may deem necessary. 

This was further supported by the Member for Kogarah, Chris Minns MP, who also wrote to the NSW Government proposing a number of initiatives to improve road safety around the five schools in the Hurstville educational precinct.

In September 2020, the NSW Government confirmed that Transport for NSW is studying the feasibility of extending the 40km/h speed limit in an expanded area surrounding the schools, the installation of fixed red-light cameras at the intersections of Croydon and Forest Road and at Lily and Forest Road as well as exploring other potential traffic calming measures. 

Completion of the feasibility study (and any recommended improvements) from Transport for NSW is sought by Council prior to the commencement of the new school year in 2021.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/214098

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 145

Item:        NM074-20         Congratulations to Council Officers on the Towards Net Zero Emmissions Initiatives

Councillor:      Councillor Tegg 

 

MOTION:

That Council congratulate Council’s Sustainability Team for the significant work conducted in advancing Council’s operations towards ‘net zero carbon emissions’ which is reflected in Council being nominated as a finalist for the LGNSW Excellence in the Environment Awards in the Towards Net Zero Emissions category.

 

DIRECTOR’S COMMENT

Council officers in the Environment, Sustainability and Waste Unit have progressed both net zero emissions and related renewable energy targets since 2019. Council officers have worked with teams from across Council to develop and implement the following projects and initiatives that have contributed to Council progressing a renewable energy target and resulting in-principle support for a net zero emissions target:

·        Installation of solar panels throughout Council’s facilities

·        Our Energy Future community solar and energy efficiency campaign

·        Implementation of Council’s Energy and Water Management Plan

·        On-going monitoring and maintenance of Council’s energy consumption

·        Progression of LED street lighting upgrades

·        Climate change adaptation planning

·        Hydropanel project at Hurstville Aquatic Leisure Centre

·        Progression of community access to electric vehicle charging infrastructure

·        Procurement for electric and hybrid vehicles for Council’s fleet

·        Promotion of Biketober.

These projects and initiatives are instrumental in preparing Council to mitigate and adapt to the impacts of climate change, as well as to ensure protection and enhancement of the local environment within the Georges River Local Government Area. Council is ‘leading by example’ and encouraging best-practice sustainability performance within our community.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/218498

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 146

Item:        NM075-20         Good Luck to Georges River HSC Students for 2020 Exams

Councillor:      Councillor Konjarski 

 

MOTION:

That Council wish good luck and success to all the Year 12 students in the Georges River local government area sitting their upcoming 2020 HSC exams.

 

DIRECTOR’S COMMENT

17 schools within the Georges River local government area will have students participating in the upcoming 2020 Higher School Certificate (HSC) exams. Whilst the dates for the HSC exams may be subject to change due to COVID-19, the exams are due to start on Tuesday, 20 October 2020.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

 

FILE REFERENCE

D20/220833

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 147

Item:        NM076-20         Congratulations to Council Officers on the Implementation of the Media Lab

Councillor:      Councillor Katris 

 

MOTION:

That Council congratulates Council officers for their outstanding efforts in the completion of the Media Lab within Georges River Libraries and for providing a digital creation space for the community.

 

DIRECTOR’S COMMENT

Located within Hurstville Library, the Media Lab is a new multipurpose space that has been designed to meet community demand for digital technology and learning support. The space will provide residents with opportunities to participate in digital culture.

Facilities include a full photographic studio featuring cyclorama wall, green screen and lighting; Microsoft Surface Studio PCs with Adobe Creative Suite; a sound booth/music practice room with a selection of instruments; a 3D printer; a range of technologies to support creative projects and digital media production equipment, that is available both for in-house use and for loan.  

FINANCIAL IMPLICATIONS

The Media Lab construction and fit out was funded through a NSW government Library grant of $200,000.

FILE REFERENCE

D20/222218

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 148

Item:        NM077-20         Proposed 24/7 Stimulation of Georges River Economy

Councillor:      Councillor Konjarski 

 

MOTION:

(a)    That Council, to support local businesses during the ongoing restrictions of the COVID-19 pandemic and to promote safe outdoor gatherings, create more temporary or pop-up outdoor spaces and this should include:

i.    Use of parking spaces for outdoor dining/restaurants; and

ii.    Creation of pop up parks, such as the “parklets” proposed for Forest Road, Hurstville as part of the Streets as Shared Spaces grant funded project, temporary road closures or other underutilised public land (including land owned by the NSW government).

(b)    That these initiatives also include activities that better support a vibrant diverse night time economy for Georges River.

(c)    That the Economic and Social Recovery Plan be updated to include these initiatives and these initiatives be promoted to our community and businesses.

(d)    That a report be presented to Council on the implications and opportunities of the recently announced NSW Government’s 24 Hour Economy Strategy and how Georges River can be involved to help create a more diverse local economy.

 

DIRECTOR’S COMMENT

The proposals outlined in this motion are generally consistent with Council’s adopted Economic and Social Recovery Plan (ESRP). Creating greater opportunity for the use of public spaces will increase the opportunity for the community to enjoy the summer season in Georges River.

The NSW Government’s recent announcement of a 24 Hour Economy Strategy also provides insights in relation to how the State Government will support a 24 hour economy for all of Sydney.  A key component of this Strategy is the appointment of 24 Hour Economy Co-ordinator General.

FINANCIAL IMPLICATIONS

Implementation of the existing ESRP is generally within the existing budget, as modified by resolutions of Council in relation to the provision of COVID-19 financial support to the community.  However, it is noted that additional non-budgeted funds may be required to create new safe public spaces and these costs would be assessed on a case by case basis.

In the first instance, when an activity is initiated by a business they would be responsible for most of the implementation costs.

FILE REFERENCE

D20/226184

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 150

Item:        NM078-20         Proposed Feasibility Study - Kogarah War Memorial Pool

Councillor:      Councillor Badalati 

 

MOTION:

(a)    That a feasibility study be initiated on the old Carss Park Swimming Pool site to determine if it is the feasible to rebuild a swimming pool and fitness centre, as existed previously to the closure of the pool.

(b)    That the demolition of the old pool be postponed until Council has considered the Feasibility Studies of both Todd Park and the Carss Park Sites.

 

DIRECTOR’S COMMENT

Relevant studies and technical reports on the Kogarah War Memorial Pool to date include:

1989

Kogarah Council commences annual monitoring of ground subsidence at Kogarah War Memorial Pool

2011

Kogarah Council commences monitoring of water usage at Kogarah War Memorial Pool

2011

Kogarah Council commissions Pool Structure and Equipment Condition Assessment Report for Kogarah War Memorial Pool (Geoff Ninnes Fong & Partners Pty Ltd)

2016

Georges River Council commissions Building Asset Condition Assessment reports on all Aquatic Facilities (Cardno Engineering)

2018

Regional Aquatic Feasibility and Site Suitability Study to be commenced (upon completion of Open Space, Recreation and Community Facilities Strategy in 2019)

2019

NSW Environment Protection Authority Direction to cease polluting the Georges River (Kogarah War Memorial Pool closed)

2019

NSW Health (South Eastern Sydney Health District) Swimming Pool Inspection Report requiring compliance with the Public Health Act 2010

2019

Structural engineering report on the Kogarah War Memorial Pool (Geoff Ninnes Fong & Partners Pty Ltd)

2019

Council adopts the Open Space, Recreation and Community Facilities Strategy 2019-2036

2019

JLT Insurance Risk Assessment Report for Kogarah War Memorial Pool

2020

Regional Aquatic Facility Site Suitability and Feasibility Study adopted (including geotechnical, contamination and utility reports)

2020

Detailed technical investigations commence for the highest ranking suitable location for a potential regional aquatic facility (Todd Park)

At its meeting on 25 May 2020, Council resolved after having regard to previous reports provided to Council which highlighted that the Kogarah War Memorial Pool and associated facilities were no longer fit for purpose, and Council’s insurance liability arising from the potential risk that the facility poses to community safety, that the Pool be demolished and the site be decontaminated to eliminate current safety risks to the community.

Consistent with that resolution, Council staff engaged the relevant experts to prepare the next stage of detailed technical investigations for the highest ranking location, enabling the determination of whether the site is suitable for the proposed development of a regional aquatic facility.  Additionally, the Council resolution requested immediate action to be taken to demolish, remediate and decontaminate the site at Carss Park in order to eliminate the current risk of safety to the community.   In this regard, work commenced on a number of technical studies to inform the development application for the demolition of the pool. 

FINANCIAL IMPLICATIONS

Various engineering reports have been commissioned since 2011 at an estimated cost of $60,000.

In June 2018 Council resolved to allocate $150,000 from the Aquatic Facilities Reserve for the preparation of the Georges River Regional Aquatic Facility Site Suitability and Feasibility Study.

In May 2020 Council allocated funding of up to $200,000 to commence the detailed technical investigations required for the highest ranking location for potential consideration of suitability for a Regional Aquatic Facility.

In June 2020 Council allocated $3 million towards the demolition, decontamination and remediation of the Kogarah War Memorial Pool site.

Additional studies for the Kogarah War Memorial Pool site to supplement existing studies are estimated to cost up to $100,000.  The forecast closing balance of the Aquatic Facilities Reserve at 30 June 2020 is $nil.

FILE REFERENCE

D20/230272

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 151

Item:        NM079-20         Publication of Unconfirmed Minutes of Council and Committee Meetings

Councillor:      Councillor Landsberry 

 

MOTION:

That in the interests of transparency, the unconfirmed minutes from all Committee, Ordinary and Extraordinary Meetings of Council be published online within 5 business days of the meeting taking place.

 

 

DIRECTOR’S COMMENT

Clauses 19.3 and 19.7 of the Model Code of Meeting Practice for Local Councils in NSW requires a council to publish the minutes of a Council meeting after the minutes have been confirmed at a subsequent meeting of the Council.  A council may also publish unconfirmed minutes of its meetings on its website prior to their confirmation.

Council has recently amended its procedures and no longer publishes unconfirmed minutes of any Council meeting or committee meeting until after the minutes have been confirmed at the subsequent Council meeting or committee meeting. This action protects Councillors from possible legal action arising from incorrect or unconfirmed minutes.

FINANCIAL IMPLICATIONS

No financial/budget impact for this recommendation.

FILE REFERENCE

D20/231282

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 153

Item:        NM080-20         COVID-19: Waiver of Application Fees for Residential Alterations and Additions Development Applications

Councillor:      Deputy Mayor, Councillor Hindi 

 

MOTION:                                                                    

That the General Manager prepare a report to the October 2020 Council meeting, detailing the financial implications of Council waiving any application fees associated with alteration and additions to dwellings until 20 June 2021. This initiative is to help everyday small tradies to continue work and provide for the family during this pandemic. It will also assist mums and dads to renovate or extend their house to cater for growing families.

 

DIRECTOR’S COMMENT

On 25 May 2020 Council resolved to adopt an Economic and Social Recovery Plan (ESRP) to the overall value of approximately $47 million in order to stimulate local and regional economic activity in response to impacts of COVID-19 (See Council Resolution COM019-20). The ESRP, included programs associated with Council’s Development and Building functions as follows:

·        25% Reduction in Development Application Fees for Commercial Fit-out applications for a period of 6 months. 

·        25% Reduction in Development Application fees – Residential applications (BCA Class 1 & 10 – Dwellings, Secondary Dwellings and outbuildings only) for a period of 6 months.

·        A 100% refund will be provided to all Development Applications withdrawn, where no assessment has been made.

·        A dedicated Council Officer to work specifically on commercial development applications: to ensure we are focusing on injecting more commercial floor space into our key centres.

·        Online lodgment of Development Applications: Council will focus on reducing red-tape by implementing the NSW Government’s online lodgment service for DAs.

In addition to the ESPR, Council has implemented an Accelerated Assessment Program consistent with the NSW Department of Planning, Infrastructure and Environment initiative.  The Accelerated Assessment Program fast tracks the determination times of smaller applications.

The program commenced in August 2020 and to date 62 applications have been determined with a median processing time of 38.5 days. The targeted application types respond to our local community as:

·        Currently 61.5% of the DAs currently under assessment by Council relate to New Dwellings, Residential Alterations and Additions and Secondary Dwellings.

·        The smaller scale application types translate to approximately $68 million worth of development works if approved.

·        There is ongoing benefit to Council in targeting these types of applications to reduce the overall number of applications on-hand at any one time and improve Council’s overall processing times. With the allocation of additional resources our target is to process over 80 applications in 4 months.

 

·        The Program aligns with the Australian Federal Government Home Builder Program which provides eligible owner-occupiers (including first home buyers) with a grant of $25,000 to build a new home or substantially renovate an existing home.

FINANCIAL IMPLICATIONS

The estimated costs of implementation of the abovementioned programs as adopted by Council are:

·        ESRP programs (Development and Building): $135,000

·        Accelerated Assessment Program: $125,000

Should Council resolve to support this motion, the additional costs to Council of waiving any application fees associated with alterations and additions to residential dwellings (such as Development Application, Development Contributions, Construction Certificate, Occupation Certificate, Building Certificate, Vehicle Crossing Application, Security/Tree Bonds) will be provided in a future report to Council.

FILE REFERENCE

D20/231170

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 155

Item:        NM081-20         Georges River Council Property Portfolio Strategy

Councillor:      Deputy Mayor, Councillor Hindi 

 

MOTION:

In order to maintain transparency and openness with the public, and to ensure Georges River Council is always recognised as the best amalgamated council, I move that Council:

(a)    Publish the exact location address of the properties identified for disposal in Stage 1 of the Georges River Property Portfolio Strategy as per FIN020A-20 (in addition to the Lot and DP numbers published in the Minutes of the 27 July 2020 Council meeting);

(b)    Include in a public report, the exact location address of the properties identified for proposed disposal in Stage 2 of the Georges River Property Portfolio Strategy as part of report to open Council;

(c)    Anything relating to commercial or confidential matters such as valuations and costs associated to these properties should be included in a separate confidential report.

 

 

DIRECTOR’S COMMENT

On 25 November 2019, Council adopted the (commercial-in-confidence) Georges River Council Property Portfolio.  Council adopted the following integrated principles in guiding future planning associated with the portfolio:

 

a.   Maximise community benefit and public value from the property portfolio.

b.   Ensure the property portfolio is fit for purpose, financially and environmentally sustainable.

c.   Planning holistically and undertaking strategic evaluation of the property portfolio on an ongoing basis.

d.   Proactively manage the financial legal and insurance risks associated with the property portfolio.

e.   Ensure that proceeds from property sales will be used to fund other commercial opportunities or community facilities and infrastructure

 

The residential and commercial properties listed for Stage 1 disposal and identified as surplus to requirements were approved for disposal by Council at its meeting in July 2020.  Officers have subsequently provided the street addresses of these properties to all interested buyers and members of the public, upon request.

At this time, all properties within the commercial-in-confidence Georges River Council Property Portfolio remain confidential pursuant to the resolution of Council dated 25 November 2019. 

Surplus properties identified for potential disposal as part of Stage 2 are subject to a future Councillor Workshop and subsequent report to Council.  At such time as Council resolves to proceed with disposal of any surplus properties identified within the Property Portfolio, the location of those properties will become public.

In terms of the release of confidential information, Part 8 of Council’s Code of Conduct includes obligations on Council officials to (amongst other things):

-    protect confidential information

-    only release confidential information if you have the authority to do so

-    only use confidential information for the purpose for which it is intended to be used;

-    not use confidential information with the intention to cause harm or detriment to the council; and

-    not disclose confidential information discussed during a confidential session of a council or committee meeting.

FINANCIAL IMPLICATIONS

Locations of the properties that Council is considering to sell (disposal) should always remain confidential until after Council resolves to dispose of the properties, as to do otherwise would prejudice Council’s commercial advantage and potentially result in not obtaining full value for money for our ratepayers.

As part of Council’s adopted 2020/2021 budget, an amount of $5 million was estimated to be received as profit on sale of assets; the majority of which will be derived from the disposal of the Stage 1 surplus properties.

FILE REFERENCE

D20/231207

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 156

QUESTIONS WITH NOTICE

Item:                QWN017-20     Question Without Notice - Council Meeting of 24 August 2020 (Council's General Income Base and the Financial Implications of Not Implementing a Special Rate Variation) 

Author:            Councillor Badalati

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

At the meeting of Council on 24 August 2020, Councillor Badalati asked: Will Council’s current General Income base be less in 2021/2022 than 2020/2021 if it does not receive a Special Variation to its General Income?

The Director Business and Corporate Services took the question on notice.

 

OFFICER RESPONSE

Yes.

 

 

Current Rate Income 2020/21

Estimated Rate Income

 2021/22

 

Rate income in 2020/21

 

Rate income in 2021/22

 excluding an SRV

Rate Peg

2.6%

2%

Permissible Rate Income

72,441,000

71,544,000

Mandatory refund to pensioners

(900,000)

(900,000)

Total rate income

$71,541,000

$70,644,000

Total rate income loss

($897,000)

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 157

Item:                QWN018-20     Mental Health Programs and Support 

Author:            Deputy Mayor, Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTIONS

1.     Could the General Manager please outline to the Council the process and procedure that is followed when dealing with a person who is suspected to be struggling with mental health?

2.     How does the General Manager handle the issue of mental health and help Council officials and staff when suffering from stress and depression as a result of mental health?

3.     What signs does the General Manager look for?

OFFICER RESPONSES

1.     Council has a duty of care to ensure the health and safety of its employees, so far as is reasonably practicable.  This duty includes protection from a psychological risk as well as physical risks.

Council has a WHS Management System, with clear WHS policies and procedures for employees. A risk management approach has been adopted that pro-actively manages WHS risks through hazard identification, assessment of risk and elimination of those hazards where reasonably practicable.

2.     To identify and control psychological health and safety risks, Council regularly consults with employees through the WHS Committee, Consultative Committee, Toolbox Talks, One-on-Ones and staff surveys.  Other measures include regular inspections, reviewing incident reports, workers compensation claims, productivity, absenteeism and employee turnover data.

A number of strategies have been introduced to ensure the health and wellbeing of employees including the introduction of a Wellness and Belonging Policy focusing on healthy lifestyles; Education and Training including personal development and learning programs for all employees comprising of mental health awareness training, mindfulness, leadership coaching/training and numerous other resources.

3.     Mental Health concerns can be difficult to identify.

However, measures include an early and supportive response, including recognising the early warning signs in employees (low morale, disengagement, unexplained sickness absences and reduced productivity), providing staff with confidential and respectful support through Council’s Employee Assistance Program (EAP) which offers confidential counselling services; conflict mediation; promptly investigating any employee complaints; and a Recover at Work program which involves assisting the employee to understand what reasonable adjustments could be made to their work program to assist, such as flexible or varied working arrangements.

 

RECOMMENDATION:

That the information be received and noted.

    


Georges River Council – Ordinary Meeting -  Monday, 28 September 2020                                                                                                                     Page 158

 

CONFIDENTIAL (CLOSED SESSION)  

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

RECOMMENDATION:

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Meeting at which the press and public are excluded.

CCL047A-20    DEFERRED REPORT FROM THE COUNCIL MEETING OF 24 AUGUST 2020 - (CCL042A-20) Code of Conduct Investigation Report - Councillor Christina Wu

(Report by Complaint Coordinator (Director, Legal Services and General Counsel))

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (I) it is considered the matter alleged contraventions of any code of conduct requirements applicable under section 440 of the Local Government Act 1993.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it alleged contraventions of any code of conduct requirements applicable under section 440 of the Local Government Act 1993.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

 

 

 

OPEN COUNCIL

CONSIDERATION OF CLOSED COUNCIL RECOMMENDATIONS