AGENDA


Assets and Infrastructure Committee

 

Monday, 14 September 2020

7.00

 

ONLINE MEETING

 

 

 

 

 

 

 

 

 

 

 


Georges River Council –   Assets and Infrastructure Committee Meeting -  Monday, 14 September 2020                                                                                                               Page 2

 

        Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.     OPENING

2.     ACKNOWLEDGEMENT OF COUNTRY

3.     APOLOGIES / LEAVE OF ABSENCE

4.     NOTICE OF WEBCASTING

5.     DISCLOSURES OF INTEREST

6.     PUBLIC FORUM

7.     CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

ASS019-20       Confirmation of the Minutes of the Assets and Infrastructure Committee Meeting Held on 10 August 2020

(Report by Executive Services Officer).............. 3  

8.     COMMITTEE REPORTS

ASS020-20       Georges River Local Traffic Advisory Committee Meeting 1 September 2020

(Report by Coordinator Traffic & Transport)...... 7

ASS021-20       Fire and Electrical (Trade) Services Contract

(Report by Coordinator Property & Assets)...... 15

ASS022-20       Installation of Water Bottle Filling Stations in the Georges River Local Government Area

(Report by Manager Infrastructure)................. 16  

 

 


Georges River Council –   Assets and Infrastructure Committee Meeting -  Monday, 14 September 2020                                                                                                               Page 3

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

 

Item:                ASS019-20   Confirmation of the Minutes of the Assets and Infrastructure Committee Meeting Held on 10 August 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Previous Minutes

 

 

RECOMMENDATION:

That the Minutes of the Assets and Infrastructure Committee Meeting held on 10 August 2020 be adopted.

 

EXECUTIVE SUMMARY

The Minutes of the Assets and Infrastructure Committee Meeting as attached be adopted by Council as a true and correct record of that meeting.

 

FILE REFERENCE

SF19/3563

 

 

ATTACHMENTS

Attachment 1

Minutes of the Assets and Infrastructure Committee - 10/08/2020


DRAFT Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 14 September 2020                                                                                                               Page 6

 

 

 

 

 

MINUTES


Assets and Infrastructure Committee

 

Monday 10 August 2020

7.00pm

 

 

ONLINE MEETING

 

 

 

 

 

 

 

 


PRESENT

Council Members

Councillor Sandy Grekas (Chairperson), Councillor Sam Elmir, Councillor Lou Konjarski, Councillor Nancy Liu and Councillor Warren Tegg.

Council Staff

Director Assets and Infrastructure - Mr Andrew Latta, Manager Infrastructure - Glen Moody,  Research and Project Officer - Ms Anne-Marie Svorinic, EA to the Director, Assets and Infrastructure - Rachelle McGrath and Executive Services Officer - Ms Marina Cavar.

OPENING

Councillor Grekas opened the meeting at 7.01pm.

ACKNOWLEDGEMENT OF COUNTRY

Councillor Grekas acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

APOLOGIES/LEAVE OF ABSENCE  

RECOMMENDATION: Councillor Konjarski and Councillor Elmir

That an apology on behalf of Councillor Symington be accepted and a Leave of Absence granted.

Record of Voting:

For the Motion: Unanimous

NOTICE OF WEBCASTING

The Chairperson, Councillor Grekas advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

DISCLOSURES OF INTEREST

Councillor Tegg disclosed a Non Significant Non Pecuniary Interest in Item ASS017-20 – Review of Bus shelters within Georges River Local Government Area for the reason that The bus stop that he uses is listed in the report as requiring action to become compliant. Councillor Tegg will remain in the meeting during the consideration and voting on this item.

PUBLIC FORUM

There were no registered speakers for this meeting.

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Assets and Infrastructure Committee – 13 July 2020

RECOMMENDATION: Councillor Konjarski and Councillor Tegg

That the Minutes of the Assets and Infrastructure Committee held on 13 July 2020, be confirmed.

Record of Voting:

For the Motion: Unanimous

COMMITTEE REPORTS

ASS016-20       Georges River Local Traffic Advisory Committee Meeting - 4 August 2020

(Report by Coordinator Traffic & Transport)

RECOMMENDATION: Councillor Liu and Councillor Tegg

That the recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 4 August 2020 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

 

ASS017-20       Review of Bus Shelters within Georges River Local Government Area

(Report by Traffic Engineer)

RECOMMENDATION: Councillor Elmir and Councillor Liu

That the report be received and noted.

Record of Voting:

For the Motion: Unanimous

 

ASS018-20       Tender for the Provision of Cleaning Services - T19/022

(Report by Coordinator Property & Assets)

RECOMMENDATION: Councillor Tegg and Councillor Elmir

(a)    That, pursuant to Section 178 (1)(a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/022 Tender for Cleaning Services

(b)    That the General Manager be authorised to sign the contracts with the preferred contractor on behalf of Council.

(c)    That Council inform the unsuccessful tenderers of the resolution.

Record of Voting:

For the Motion: Unanimous

CONCLUSION

The Meeting was closed at 7.09pm

 

 

 

Chairperson

 

 


Georges River Council –   Assets and Infrastructure Committee Meeting -  Monday, 14 September 2020                                                                                                               Page 7

COMMITTEE REPORTS

 

Item:                ASS020-20   Georges River Local Traffic Advisory Committee Meeting 1 September 2020 

Author:            Coordinator Traffic & Transport

Directorate:     Assets and Infrastructure

Matter Type:    Committee Reports

 

 

RECOMMENDATION:

That the recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 September 2020 be adopted by Council.

 

EXECUTIVE SUMMARY

1.     The Minutes of the Georges River Local Traffic Advisory Committee Meeting held on 1 September 2020 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

BACKGROUND

2.     The Georges River Local Traffic Advisory Committee Meeting of 1 September 2020 was held remotely due to COVID-19 restrictions.

3.     Budget allocation

a.     TfNSW Traffic Facilities Grant   $400,000

b.     Bus Stop Upgrade Program       $60,000

4.     Balance to date

a.     TfNSW Traffic Facilities Grant   $350,000

b.     Bus Stop Upgrade Program       $60,000

5.     Estimated cost of works recommended by the Georges River Local Traffic Advisory Committee Meeting of 1 September 2020 is $16,800 to be allocated from the TfNSW Traffic Facilities Grant.

 

FILE REFERENCE

D20/210324

 

 

 

ATTACHMENTS

Attachment 1

MINUTES - Georges River Local Traffic Advisory Committee 01 September 2020

 


Georges River Council -              Assets and Infrastructure Committee Meeting - Monday, 14 September 2020

ASS020-20               Georges River Local Traffic Advisory Committee Meeting 1 September 2020

[Appendix 1]             MINUTES - Georges River Local Traffic Advisory Committee 01 September 2020

 

 

Page 14

 


 


 


 


 


 


 


Georges River Council –   Assets and Infrastructure Committee Meeting -  Monday, 14 September 2020                                                                                                             Page 15

Item:                ASS021-20   Fire and Electrical (Trade) Services Contract 

Author:            Coordinator Property & Assets

Directorate:     Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

(a)    That Council exercise the 2 year (1+1) year extension option for Fire Services T18/003 and Electrical Services T18/008 service panels.

(b)    That the General Manager be authorised to sign the two year extension letters with the T18/003 and T18/008 panel contractors on behalf of Council.

 

EXECUTIVE SUMMARY

1.     The Fire service and Electrical services panels have performed at or above expectation for the duration of their base contract. It is desired to exercise the contract extension options to allow the continuation of these services and enable focus on tendering other trade services.

BACKGROUND

2.     In 2018 Council tested the market and appointed nine new panel contracts across the building maintenance trades.

3.     All service contracts are due to expire in July 2021.

4.     Council officers have identified the service panels that are delivering at or above expectation and desire to exercise the contract extension options in full.

5.     Contract extension options are 1 + 1 years which will see seeing contracts extended to finish 30 June 2023.

FINANCIAL IMPLICATIONS

6.     By applying both one year contract extensions simultaneously, Council officers have negotiated the avoidance of the June/July 2021 3% contract increase. This provides the companies assurance and delivers Council a forecast saving of over $23,000.

RISK IMPLICATIONS

7.   No risks identified.

COMMUNITY ENGAGEMENT

8.   Not Applicable

FILE REFERENCE

D20/201926

 

 

  


Georges River Council –   Assets and Infrastructure Committee Meeting -  Monday, 14 September 2020                                                                                                             Page 19

Item:                ASS022-20   Installation of Water Bottle Filling Stations in the Georges River Local Government Area 

Author:            Manager Infrastructure

Directorate:     Assets and Infrastructure

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the installation of non-filtered water stations be included in the 5 year capital program and the priority locations highlighted in the report be considered as a budget bid in each consecutive financial year from 2021/22.

 

EXECUTIVE SUMMARY

1.     This report presents the findings of the investigations into water bottle filling stations and water fountains within the Georges River Local Government Area (LGA).

2.     The report outlines the different types of water stations currently used by Council. It details the locations where new water stations have been installed and other potential locations that have been investigated. The report provides the supply and installation costs as well as site feasibility based on various site constraints. The report also discusses the feasibility and likely cost of installing and maintaining filtered water bottle filling stations.

BACKGROUND

3.     At the Council meeting on 25 March 2019, Council resolved:

a) That the General Manager provides a report to Council on the feasibility and likely cost of installing and maintaining filtered water bottle filling stations in shopping centres and in major parks and reserves within the Georges River Council Local Government area.  

4.     Council currently installs a range of water stations supplied by Urban Fountains and Furniture (UrbanFF) and Enware, shown below. The preferred models have been selected based on functionality, build quality, durability and ongoing maintenance costs.

5.     These models have been installed over the past 4 years with good results. None of the current models provide a water filter system.

6.     Current models: Urban FF/PF400, Urban FF/A280, Enware/ CDF400D

     

 

7.     The following table details the location and style of new water stations that have been installed since 2016.

 

Location

Model

Bottle filler

Dog bowl

Bubbler

1.    Riverwood Park leash free area

Urban FF /PF400

N

Y

Y

2.    Renown Park

Urban FF /PF400

Y

Y

Y

3.    Beverly Hills Park

Urban FF /PF400

Y

Y

Y

4.    Merriman Reserve

Urban FF /PF400

Y

Y

Y

5.    Todd Park

Urban FF /PF400

Y

Y

Y

6.    Parkside Reserve

Urban FF /PF400

Y

Y

Y

7.    Moore Res leash free enclosure

Urban FF /PF400

Y

Y

Y

8.    Thorpe Park

Urban FF /PF400

Y

Y

Y

9.    Parkside Res leash free area

Urban FF /PF400

Y

Y

Y

10.  Moore Park leash free area

Urban FF /PF400

Y

Y

Y

11.  Oatley Memorial Park playground

Urban FF/A280

Y

N

Y

12.  Allawah Station

Urban FF/A280

Y

Y

Y

13.  Carss Bush Park near driveway

Urban FF/A280

Y

Y

Y

14.  Carss Bush Park - playground

Urban FF/A280

Y

N

Y

15.  Carss Park Flats - cricket nets

Urban FF/A280

Y

Y

Y

16.  Gifford Park near court

Urban FF/A280

Y

Y

Y

17.  Gifford Park near playground

Urban FF/A280

Y

N

Y

18.  Woodville Park

Enware/ CDF400D

N

N

Y

 

8.     Several other potential locations for water fountains have been investigated as a result of budget allocations provided during previous years’ Councillor Ward Discretionary Fund. The following locations were found to be not feasible at the time based on estimated installation costs, lack of existing water supply or other site constraints.

Each location is described below:

·        Penshurst shopping centre - No existing council water supply in the shopping centre apart from the toilet block supply located next to the railway station which was not considered to be a suitable location. New water stations should be considered as part of any future streetscape upgrade.

·        Mortdale shopping centre - Council water supply is available in raised garden beds, however, the meters would be required to be lifted and upgraded requiring additional cost and was not considered an ideal location. New water stations will be considered as part of any future streetscape upgrade.

·        Narwee shopping centre - No existing council water supply in the shopping centre. New water stations could be considered as part of any future streetscape upgrade, if desired.

·        Kogarah Station - There is a water station already installed near the stairs into the station.

·        Carlton Station - No existing council water supply near the station. Significant existing underground services to negotiate to install new water service. New water stations could be considered as part of any future streetscape upgrade, if desired.

·        Lugarno Shops - No existing council water supply in the shopping centre. Significant disturbance to existing infrastructure required. New water meter / RPZ cage and drainage required.

9.     The following locations have been inspected and identified as suitable locations for the installation of new water stations that would be of immediate benefit.

·        Narwee Park (Mountview), Narwee

·        McRaes Reserve, Penshurst

·        Seymour Reserve, Hurstville Grove (playground - included in proposed PoM)

·        Oatley Memorial Park, Oatley (playground - lower section)

·        Acacia Reserve, Oatley

·        Mortdale Memorial Park, Mortdale

·        Olds Park, Penshurst (PoM recently adopted)

·        Hogben Park, Kogarah

10.   The supply and installation of a basic water station which includes fountain, bottle filler and dog bowl (refer model PF400) is approximately $7,000. A higher specification water station with the same functionality (refer model A280) is approximately $12,000. Additional drainage for runoff, if required, is approximately $1,000.

11.   The cost to upgrade a non-compliant water meter (Reduced Pressure Zone/backflow device installation, lifting to recommended height, protective cage) is approximately $2,000 per water meter for a standard installation.

12.   The cost to establish a new water supply service from the mains supply can range from approximately $10,000 up to $20,000 depending on the distance to the mains, surrounding infrastructure required to be reinstated and existing underground services.

Filtered Water Stations

13.   Council currently provides two filtered drinking water stations at Olds Park, Penshurst and Evatt Park, Lugarno. These were installed in 2012. Following more recent investigations into the selection of water stations in 2016, it was determined that providing filtered water stations was not necessary and not considered feasible due to the increased cost.

14.   The supply cost of a water station with filtration was found to be, at a minimum, 20% higher than standard units. Filtered units include a consumable cartridge filter that requires routine replacement. This replacement cycle is dependent on usage. It is very difficult to determine the usage of a public water fountain. This could be achieved by adding metering however this would further increase the installation and maintenance of the unit. The annual maintenance cost of each water stations is approximately $200 for 6 monthly inspection and replacement of filters.

15.   Council officers do not support the installation of filtered water stations due to the increased cost of supply and ongoing maintenance. There is also additional risk and potential liability for maintenance of the consumable cartridge.

16.   Information provided on the Sydney Water website states: Sydney Water has some of the best quality drinking water in the world. There is generally no need to filter tap water. It is completely safe to drink. The majority of Greater Sydney households, all 1.2 million of them, drink their water straight from the tap. Sydney Water filters all the water before it gets to household taps and we clean our filters every few days. It is far safer to drink water straight from the tap than from a filter using an out-of-date cartridge.

FINANCIAL IMPLICATIONS

17.   No immediate budget impact for this report.  However, the installation of non-filtered water stations should be included in the 5 year capital program and the priority locations highlighted in this report should be considered as a budget bid in each consecutive financial year from 2021/22.

RISK IMPLICATIONS

18.   No risks identified.

COMMUNITY ENGAGEMENT

19.   Community engagement was conducted including: assessment of existing community requests for water fountains and through various Plan of Management (PoM) processes.

FILE REFERENCE

SF20/1649