AGENDA


Finance and Governance Committee

 

Monday, 10 August 2020

6:00pm

 

ONLINE MEETING

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 2

 

          Finance and Governance Committee

ORDER OF BUSINESS

 

1.      OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      APOLOGIES / LEAVE OF ABSENCE

4.      NOTICE OF WEBCASTING

5.      DISCLOSURES OF INTEREST

6.      PUBLIC FORUM

7.      CONFIRMATION OF MINUTES OF PREVIOUS MEETING  

MINUTES: Finance and Governance Committee - 13 July 2020

8.      COMMITTEE REPORTS

FIN032-20         Report on Outstanding Council Resolutions (Period up to and including 30 June 2020)

(Report by Manager, Office of the General Manager)............................................. 3

FIN033-20         Local Government NSW (LGNSW) 2020 Annual Conference - Voting Delegates and Submission of Motions

(Report by Manager, Office of the General Manager)........................................... 68

FIN034-20         Administrative Matter - Execution of Documents Under Delegated Authority (1 July 2020 to 31 July 2020)

(Report by Manager, Office of the General Manager)........................................... 76

FIN035-20         Audit, Risk and Improvement Committee Minutes from meetings held on 23 March and 13 July 2020

(Report by Chief Audit Executive)............................................................................ 78

FIN036-20         Investment Report as at 30 June 2020

(Report by Senior Financial Accountant - Reporting)......................................... 108

FIN037-20         NSW Government Grants to Georges River Council

(Report by Director Business and Corporate Services)...................................... 126

FIN038-20         Property Matter - Beverley Park Golf Course - Easement to Drain Water from Adjoining Residential Property

(Report by Strategic Property Specialist)............................................................... 128  

 

 


Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 3

COMMITTEE REPORTS

Item:                   FIN032-20     Report on Outstanding Council Resolutions (Period up to and including 30 June 2020) 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

That the report on Outstanding Council Resolutions (period up to and including 30 June 2020), be received and noted.

 

EXECUTIVE SUMMARY

1.      This report provides progress on outstanding resolutions up to and including 30 June 2020.

BACKGROUND

2.      Attachment 1 contains all Council resolutions that remain outstanding or require further action. 

3.      Completed items have been marked accordingly and will be removed from future reports. 

 

FINANCIAL IMPLICATIONS

4.      There are no budget implications for this report.

 

RISK IMPLICATIONS

5.   The Enterprise Risk Management Strategy contains relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The quarterly consideration of this report ensures that Councillors and members of the community are informed in regards to the status of implementation of council resolutions.  Operational risk/s identified and management process applied.

 

COMMUNITY ENGAGEMENT

6.      Members of the community are able to attend and address Council meetings in accordance with Council’s Code of Meeting Practice.

 

FILE REFERENCE

D20/126824

 

 

 

ATTACHMENTS

Attachment 1

Outstanding Council and Committee Resolutions (up to and including 30 June 2020)

 


Georges River Council -         Finance and Governance Committee - Monday, 10 August 2020

FIN032-20              Report on Outstanding Council Resolutions (Period up to and including 30 June 2020)

[Appendix 1]          Outstanding Council and Committee Resolutions (up to and including 30 June 2020)

 

 

Page 36

 




























Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 39

Item:                   FIN033-20     Local Government NSW (LGNSW) 2020 Annual Conference - Voting Delegates and Submission of Motions 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

(a)     That Council nominate nine (9) Councillors to attend the 2020 Local Government NSW Annual Conference as voting delegates and any other Councillors to attend as observers.

(b)     That Council consider any motions it wishes to submit to the 2020 Local Government NSW (LGNSW) Annual Conference.

(c)     That Council review and confirm motions, to be submitted for the LGNSW Conference, at the Council meeting of 24 August 2020.

(d)     That Council note that the General Manager will nominate staff to attend the Conference.

 

EXECUTIVE SUMMARY

1.      This report is presented to Council for its consideration of Councillor voting delegates and Councillor attendance at the 2020 Local Government NSW (LGNSW) Annual Conference, to be held at the Crowne Plaza Hunter Valley from Sunday 22 November 2020 to Tuesday 24 November 2020.

2.      The report also calls for Councillors to consider any motions they may wish to submit to the Conference with a view to confirming preferred motions at the Council meeting of 24 August 2020.

BACKGROUND

Delegates

3.      The 2020 Local Government NSW Annual Conference will be held at the Crowne Plaza Hunter Valley from Sunday 22 November 2020 to Tuesday 24 November 2020.

4.      Separate from conference registration, member councils must register the names of their delegates for voting on motions during formal business sessions.

5.      The 2020 Conference will involve voting on motions only. There is no Board Election this year.

 

6.      In accordance with the Local Government NSW rules, only members that were financial on 1 March 2020 (the ‘calculation date’) have been allocated voting entitlements.  To exercise voting rights, members also need to be financial on Sunday 27 September 2020 (the date on which the roll of voters closes). The formula for calculating members’ voting entitlements is prescribed at Rule 23 of the LGNSW rules.

7.      In 2020, Georges River Council’s member voting entitlement is nine (9) voting members (see Attachment 1). 

8.      In 2019, Council was entitled to nine (9) voting members. Council registered five (5) Georges River Councillors:  Councillor Hindi, Councillor Elmir, Councillor Katris, Councillor Symington and Councillor Kastanias. The following councillors attended: Councillor Elmir, Hindi, Katris and Symington.

9.      The deadline to provide LGNSW with the names of nominated voting delegates is 12 noon (AEDT) on Tuesday 3 November 2020.  Nominations of voting delegates received after the closing date/time cannot be accepted.

Motions

10.    LGNSW member councils are invited to submit motions for possible debate at the conference.  Motions are to be strategic local government issues which affect members state-wide and introduce new or emerging policy issues and actions.

11.    Members are encouraged to submit motions online by 28 September 2020, however, in line with the LGNSW rules, the motions can be accepted for inclusion in the Conference Business Paper by midnight on Sunday 25 October 2020 at the latestA sample Motion Submission Form is provided as Attachment 2.

12.    Motions will only be included in the Business Paper where they:

a.      are consistent with the objectives of Local Government NSW (the Association) - Rule 4 of the LGNSW rules;

b.      relate to Local Government in NSW and/or across Australia;

c.       concern or are likely to concern Local Government as a sector;

d.      seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

e.      have a lawful purpose (a motion does not have a lawful purpose if its implementation would require or encourage non-compliance with prevailing laws);

f.       are clearly worded and unambiguous in nature; and

g.      do not express preference for one or several members over one or several other members.

13.    The format of motions, as much as possible should call on a specific body (e.g. LGNSW, state government, federal government, a specific Department or Minister) and have a specific outcome that the motion is aiming to achieve.  The motion should state whether it is seeking to change a LGNSW Fundamental Principle and the wording should be unambiguous. 

14.    In accordance with Clause 5 of the Annual Conference 2020 Motions Submission Guide, accompanying evidence must be provided in support of the motion.  Such evidence may include an attachment note or extract from the minutes of the Council meeting at which the member Council resolved to submit the motion for consideration by the Conference.  In the absence of a Council meeting, the evidence should be a letter signed by both the Mayor and General Manager.

15.    The complete Annual Conference 2020 Motions Submission Guide can be found on the Local Government NSW website.

 

FINANCIAL IMPLICATIONS

16.    Registration to attend the Conference opens Friday 17 July 2020.  Members will be able to take advantage of special ‘early bird’ rates if bookings are made on or before 25 September 2020.

17.    Estimated costs per Councillor: $1,800 to $2,800

Registration: $840 (early bird)

Conference Dinner: $132

Accommodation: $600 (total = 2 nights)

Bus Transfers (from hotel to conference venue): $22 (total = 2 days)

Travel Expenses (from Sydney to the Hunter Valley): estimated $100 - $1,000 depending on preferred travel mode (flights/private vehicle/etc)

Daily Meal Allowances: up to $90 per day

18.    Each Councillor has an annual expense allowance of $4,500 per annum for attendance at training, development, conferences and seminars.

19.    All costs associated with Councillor attendance at the LGNSW Annual Conference are allocated in accordance with the Mayor and Councillors Expenses and Facilities Policy.

RISK IMPLICATIONS

20.    No risks identified.

COMMUNITY ENGAGEMENT

21.    Community engagement is not required.

FILE REFERENCE

D20/163460

 

 

 

ATTACHMENTS

Attachment 1

LGNSW 2020 Annual Conference - Voting Entitlements

Attachment 2

LGNSW 2020 Annual Conference - Sample Motion Submission Form

 


Georges River Council -         Finance and Governance Committee - Monday, 10 August 2020

FIN033-20              Local Government NSW (LGNSW) 2020 Annual Conference - Voting Delegates and Submission of Motions

[Appendix 1]          LGNSW 2020 Annual Conference - Voting Entitlements

 

 

Page 43

 


 


 


 


Georges River Council -         Finance and Governance Committee - Monday, 10 August 2020

FIN033-20              Local Government NSW (LGNSW) 2020 Annual Conference - Voting Delegates and Submission of Motions

[Appendix 2]          LGNSW 2020 Annual Conference - Sample Motion Submission Form

 

 

Page 44

 


Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 46

Item:                   FIN034-20          Administrative Matter - Execution of Documents Under Delegated Authority (1 July 2020 to 31 July 2020) 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That Council note, for the period 1 July 2020 to 31 July 2020, there were two (2) documents executed by the General Manager under delegation.

 

Executive Summary

1.      At its meeting on 24 February 2020, Council resolved that the General Manager report to Council any lease, contract or hire agreement (excluding staff contracts) executed under delegation.

REPORT

2.      Council at its meeting on 24 September 2018, delegated to the General Manager the General Manager’s Delegations (Instrument of Delegation).

3.      During the period 1 July 2020 to 31 July 2020 the following documents have been executed by the General Manager under Delegation.

Community Leases

Date Executed

Document Type

Premises

NIL

 

 

Premium Facilities

Date Executed

Document Type

Premises

NIL

 

 

Commercial Leases

Date Executed

Document Type

Premises

14 July 2020

Deed of Consent to Assign Lease

Lot 376 DP1118749

Carss Bush Park

Carwar Avenue

17 July 2020

Lease

Suite 2E, 34 MacMahon Street, Hurstville

 

Financial Implications

4.      No budget impact for this report.

Risk Implications

5.      No risks identified.

File Reference

D20/183046

 

 

 

  


Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 48

Item:                   FIN035-20          Audit, Risk and Improvement Committee Minutes from meetings held on 23 March and 13 July 2020 

Author:              Chief Audit Executive

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

 

RECOMMENDATION:

(a)   That the confirmed Minutes of the Audit, Risk and Improvement Committee Meeting held on the 23 March 2020 be received and noted.

(b)    That the unconfirmed Minutes of the Audit, Risk and Improvement Committee Meeting held on the 13 July 2020 be received and noted.

 

EXECUTIVE SUMMARY

1.      Council’s Audit, Risk and Improvement Committee Charter (Clause 5.1) provides for the reporting of Audit, Risk and Improvement Committee (ARIC) Minutes to the Council.

 

2.      The Minutes of the ARIC meeting held 23 March 2020 were confirmed by the ARIC at their meeting of 13 July 2020 and are now presented (attachment) for Council’s information.

 

3.      The Minutes of the ARIC meeting held on 13 July 2020 are now presented for Council’s information but are unconfirmed by the ARIC (attachment).

 

4.      At the ARIC meeting of the 13 July 2020, the ARIC discussed the need to provide Council with the Minutes of their meetings on a more timely basis and agreed to provide Council with an unconfirmed version of the Minutes in future. Notwithstanding, the Minutes have been circulated to the ARIC members in attendance at the meeting and approved by the Chairperson, Mr John Gordon out of session.

 

BACKGROUND

5.       Council’s Audit, Risk and Improvement Committee Charter adopted by Council’s Finance and Governance Committee on 13 November 2017, provides in Clause 5.1 for the periodic reporting of Audit, Risk and Improvement Committee Minutes to the Council, as follows:

“The Committee shall report back to Council within a six (6) months period following each meeting. Summary reports may be presented to the Council. The report shall provide Council with the following as appropriate and applicable:

 

- Minutes of each meeting

- All significant issues which can be reported without prejudice to the audit function.

 

This provision is to permit the implementation of Committee recommendations in a reasonable window of confidentiality, to optimise the effectiveness of Committee actions.”

 

6.      The Audit, Risk and Improvement Committee meet four times per year to review, note and recommend on items identified in their Charter.

 

7.      These Minutes relate to the ARIC meetings held on 23 March and 13 July 2020.

 

FINANCIAL IMPLICATIONS

8.      There are no budget impacts for this report.

 

FILE REFERENCE

D20/188050

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Audit, Risk and Improvement Committee 23 March 2020

Attachment 2

Minutes - Audit Risk and Improvement Committee 13 July 2020

 


Georges River Council -         Finance and Governance Committee - Monday, 10 August 2020

FIN035-20              Audit, Risk and Improvement Committee Minutes from meetings held on 23 March and 13 July 2020

[Appendix 1]          Minutes - Audit, Risk and Improvement Committee 23 March 2020

 

 

Page 62

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council -         Finance and Governance Committee - Monday, 10 August 2020

FIN035-20              Audit, Risk and Improvement Committee Minutes from meetings held on 23 March and 13 July 2020

[Appendix 2]          Minutes - Audit Risk and Improvement Committee 13 July 2020

 

 

Page 76

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 83

Item:                   FIN036-20     Investment Report as at 30 June 2020 

Author:              Senior Financial Accountant - Reporting

Directorate:      Business and Corporate Services

Matter Type:     Committee Reports

 

 

 

Recommendation:

That Council receives and notes the contents of the Investment Report as at 30 June, 2020.

 

Executive Summary

1.      This report details Council’s performance of its investment portfolio as at 30 June 2020, and compares it against key benchmarks.

2.      This report also includes the estimated market valuation of Council’s investment portfolio, loan liabilities and any required update on Council’s legal action against various parties.

3.      Council’s annualised rate of return is 1.90% which is 1.05% above benchmark. Income from interest on investments totals $2.4 million which is $823,000 lower than the 2019/2020 year-to-date adopted budget.

Background

4.      Council’s Responsible Accounting Officer is required to report monthly on Council’s Investment Portfolio and certify that the Investments are held in accordance with Council’s Investment Policy, Section 625 of the Local Government Act (NSW) 1993 and Local Government (General) Regulation 2005.

Investment Performance Commentary

5.      Council’s performance against the benchmark for returns of its investment portfolio for June 2020, are as follows:

 

1 Month

3 Month

12 Month

Portfolio Performance

0.17%

0.64%

1.90%

Performance Index

0.01%

0.06%

0.85%

Excess

0.16%

0.58%

1.05%

Notes:                                                      

a)      Portfolio performance is the rate of return of the portfolio over the specified period.

b)      The Performance Index is the rate of return of the market (comparable securities) over the specified period.        

c)      Excess performance is the rate of return of the portfolio in excess of the Performance Index.


 

6.      Council’s investment portfolio as at the end of June was as follows:

Security Type

Market Value $000's

% Total Value

At Call Deposit

16,436

11.32%

Consolidated Cash Fund

8,195

5.64%

Covered Floating Bond

1,010

0.70%

Flexi Deposit (Fix/Float)

6,000

4.13%

Floating Rate Deposit

5,000

3.44%

Floating Rate Note

33,185

22.85%

Term Deposit

69,000

   47.52%

Managed Funds Trust

6,379

4.39%

Total Cash and Investments

145,205

100.00%

7.      At the end of May 2020, Total Cash and Investments were $144 million and have increased by $1 million at the end of June 2020.

8.      Council continues to utilise the Federal Government’s current guarantee ($250,000) investing in Term Deposits with a range of Authorised Deposit Taking Institutions (ADI’s) on short to medium term investments (generally 30 days to 180 days maturity).

Legal Matters

9.      Georges River Council is participating in a Group Class Action against Fitch Ratings Inc., in respect of losses suffered on the Corsair (Cayman Islands) No.4 Ltd Series 6 Kakadu Collateralised Debt Obligation (CDO) notes. Council suffered a capital loss of $214,812 on these investments dating back to December 2006, and will seek damages of the capital loss including lost interest as part of the action. There is no update on this matter, in terms of an outcome as at 30 June 2020.

Borrowings

10.    Council’s loan liability, as at 30 June 2020 was $1.125 million, which represents the balance of a $5 million/10 year loan drawn down on 16 November 2012 for the Jubilee Park upgrade in Mortdale. The next repayment of $125,000 is due on 24 September 2020.

11.    The outstanding balance on this facility is at a variable interest rate of 194 basis points above the three month BBSW. At the current three month BBSW rate, the interest rate payable is 2.04% pa.

12.    Council receives a 4% p.a. subsidy under the NSW Government’s Local Infrastructure Renewal Scheme funding agreement for the Jubilee Park upgrade facility. It is intended to continue this financially-advantageous arrangement through to full term in 2022.

Policy Limits

13.    The graph below shows the Investment Rating limits, as a percentage of total cash investments, which are allowed under Council’s Investment policy. It also compares them to the amounts actually invested, as a percentage of the total cash investments. It shows that the funds invested are within the limits set in the Investment Policy.

 

Investment Income

14.    Income from interest on investments to 30 June 2020 is $2.4 million, which is $823,000 lower than the 2019/2020 year-to-date adopted budget.

15.    Investments have been made in accordance with the Local Government Act (1993), Minister’s Guidelines, Regulations and Council’s Investment Policy.

Analysis of Investments

Investment Duration

Investment Term

Market Value ‘000

% Total Value

Policy Limits

0 to < 1 Year

79,860

55.00%

100%

1 to < 3 Years

58,880

40.55%

70%

3 to < 5 Years

6,465

4.45%

50%

Portfolio Total

145,205

100.00%

 

 

16.    Council’s portfolio is liquid, with 55.00% of assets maturing within 12 months. FRNs, At-Call Funds and Fixed Bonds also provide additional liquidity in an emergency.

17.    The following graphs show analysis of the total cash investment by institution:    


 

Type of Investments

18.    The majority of Council’s investment portfolio is made up of fixed term deposits, which account for approximately 48% of total investments.

19.    Bank Floating Rate Notes (FRN) offer liquidity and a higher rate of income accrual, which is highly recommended by our Investment Advisors (CPG Research & Advisory).

20.    The following are the types of investments held by Council:

a)      Cash and Call Accounts refer to funds held at a financial institution and can be recalled by Council either same day or on an overnight basis.

b)      An FRN is a debt security issued by a company with a variable interest rate. This can either be issued as Certificates of Deposit (CD) or as Medium Term Notes (MTN). The interest rate can be either fixed or floating, where the adjustments to the interest rate are usually made quarterly and are tied to a certain money market index such as the Bank Bill Swap Rate.

c)      A Fixed Term Deposit is a debt security issued by a company with a fixed interest rate over the term of the deposit.

d)      A managed fund is a professionally managed investment portfolio that individual investors can buy into, purchasing 'units' rather than shares. Each managed fund has a specific investment objective. This is usually based around the different asset classes (cash, fixed interest, property and shares). The money you invest is used to buy assets in line with this investment objective. When you invest in a managed fund, you are allocated a number of 'units'. The value of your units is calculated on a daily basis and changes as the market value of the assets in the fund rises and falls.

* These managed funds have been grandfathered since the NSW State Government changed the list of Approved Investments as a result of the Cole enquiry (which was reflected in the Ministerial Order dated 31/7/2008).

Credit Rating

21.    Credit ratings are generally a statement as to an institution’s credit quality. Council’s Investment Advisors (CPG Research & Advisory) use Standard & Poor’s Credit ratings to classify the investments held by Council. Ratings ranging from AA to BBB (Short Term) & AA to BBB (long term) are considered investment grade.

22.    A general guide as to the meaning of each credit rating that Council deals with is as follows:

Short-term

AA:            The best quality companies, reliable and stable. An obligor’s capacity to meet its financial commitments on the obligation is very strong.

A:               The obligor’s capacity to meet its financial commitments on the obligation is still strong but is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions.

BBB:          Adequate capacity to meet financial commitments, but adverse economic conditions or changing circumstances are more likely to weaken the obligor’s capacity to meet its financial commitments.

Unrated:   This category includes unrated Authorised Deposit-Taking Institutions (ADI’s) such as some Credit Unions and Building Societies to the extent not Commonwealth-guaranteed. No rating has been requested, or there is insufficient information on which to base a rating.         

Long-term

AA:            Quality companies, a bit higher risk than AAA. An obligor has very strong capacity to meet its financial commitments. It differs from the highest-rated obligors only to a small degree.

A:               Economic situation can affect finance. An obligor has strong capacity to meet its financial commitments but is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions than obligors in higher-rated categories.

BBB:          Medium class companies, which are satisfactory at the moment. An obligor has adequate capacity to meet its financial commitments. However, adverse economic conditions or changing circumstances are more likely to lead to a weakened capacity of the obligor to meet its financial commitments.

Unrated:  This category includes unrated Authorised Deposit-Taking Institutions (ADI’s) such as some Credit Unions and Building Societies to the extent not Commonwealth-guaranteed. No rating has been requested, or there is insufficient information on which to base a rating.

23.    The credit quality of Council’s portfolio is relatively high with approximately 89% of assets rated ‘A’ or higher. The ‘AAA’ assets represent the deposit investments covered by the Federal Government’s Financial Claims Scheme (FCS).

24.    The remaining 11% rated ‘BBB’ or ‘unrated’ reflects the deposit and FRN investments with the regional and unrated ADIs.

Council’s Investment Powers

25.    Council’s investment powers are regulated by Section 625 of the NSW Local Government Act (1993), which states:

·        A council may invest money that is not, for the time being, required by the council for any other purpose.

·        Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

·        An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

·        The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

26.    Council’s investment policy and strategy requires that all investments are to be made in accordance with:

·        Local Government Act 1993 - Section 625.

·        Local Government Act 1993 - Order (of the Minister) dated 12 January 2011.

·        The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A (2), 14C (1) & (2).

·        Local Government (Financial Management) Regulation 1993.

·        Investment Guidelines issued by the Department of Local Government.

Financial Implications

27.    Income from interest on investments totals $2.4m, which is $823k lower than the 2019/20 year-to-date adopted budget.

Risk Implications

28.    Enterprise risk/s identified and management process applied.

29.    Council’s enterprise risk identified was ‘poor financial management adversely impacts Council’s long term financial sustainability’. The risk has been managed by Council’s management of investments in accordance with the relevant act and regulations, along with Council adopted Investment Policy. To further minimise the risk, Council will progressively move towards the placement of investments only in investments rated A or above.

COMMUNITY ENGAGEMENT

30.    No community consultation is required as a result of this report. Members of the community are able to attend and address Council at the Council meeting in relation to this matter in accordance with Council’s Code of Meeting Practice.

File Reference

D20/181529

 

 

ATTACHMENTS

Attachment 1

Investment Report as at 30 June 2020

 


Georges River Council -         Finance and Governance Committee - Monday, 10 August 2020

FIN036-20              Investment Report as at 30 June 2020

[Appendix 1]          Investment Report as at 30 June 2020

 

 

Page 87

 


 


 


 






Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 93

Item:                   FIN037-20     NSW Government Grants to Georges River Council 

Author:              Director Business and Corporate Services

Directorate:      Business and Corporate Services

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

That Council receives and notes the information contained within this report.

 

EXECUTIVE SUMMARY

1.      At the Council meeting held on 27 July 2020, Council resolved for a report to be prepared to the August 2020 Council meeting detailing the amount granted in each ward from NSW Government Grants for the period May 2016 to 31 March 2019 and 1 April 2019 to June 2020, including grants allocated but not yet spent.

2.      Council receives a range of grants annually from the NSW Government with grants currently making up approximately 8% of Council’s total annual revenue.

BACKGROUND

3.      This report outlines the total NSW Government grants allocated and expended by Georges River Council during the 2016/17, 2017/18, 2018/19 and 2019/20 financial years. Due to reporting deadlines, officers have been unable to split the grants into the specific periods stated in the resolution, as grant income is accounted for in financial years and not election cycles. 

4.      From 12 May 2016 to 30 June 2020, Council received 160 grants from the NSW Government that equated to $53.28 million.

5.      Grants were received for a range of projects and programs including community events, art and culture events, aged and diversity programs, business and economic programs, environmental and remediation works, trees and open space works, amenities buildings, playgrounds, sportsfields, roadworks, pedestrian safety programs, lighting, stormwater works, libraries, customer service, plans of management and local environmental plans (table below).

6.      The tables below outline the financial year split by ward from 12 May 2016 to 30 June 2020.

NSW Government Grants – Funding Awarded by Ward ($'000)

Year

Blakehurst

Hurstville

Kogarah Bay

Mortdale

Peakhurst

Total

2016/17

5,824

4,449

5,246

3,441

6,058

$25,018

2017/18

1,281

1,131

985

705

2,130

$6,232

2018/19

3,585

2,649

456

449

5,482

$12,621

2019/20

1,580

1,585

893

1,382

3,968

$9,408

Total

$12,270

$9,814

$7,580

$5,977

$17,638

$53,279

NSW Government Grants – Funding Spent to Date by Ward ($'000)

Year

Blakehurst

Hurstville

Kogarah Bay

Mortdale

Peakhurst

Total

2016/17

5,816

4,441

5,238

3,434

6,051

$24,980

2017/18

1,262

1,112

966

686

2,111

$6,137

2018/19

3,265

412

448

440

3,186

$7,751

2019/20

1,410

1,434

742

1,231

3,576

$8,393

Total

$11,753

$7,399

$7,394

$5,791

$14,924

$47,261

 

NSW Government Grants – Funding Awarded by Category ($'000)

Category Description

Amount

Parks, Playgrounds and Sportsfields

10,825

Environmental, Bushcare and Remediation Works

9,127

Road Works

6,489

Amenities Buildings

6,463

Aged and Diversity Programs

3,457

Local Environmental Planning

3,076

Community Programs 

1,811

Libraries

1,591

Lighting

1,468

Customer Service

1,436

Business and Economic Programs

1,418

Stormwater Works

1,122

Arts and Cultural Events

1,038

Childcare

987

Pedestrian Safety Programs

899

Community Events

760

Trees and Open Space

663

Plans of Management

649

Total

$53,279

FINANCIAL IMPLICATIONS

7.      No budget implications as a result of this report.

RISK IMPLICATIONS

8.      No risks have been identified as a result of this report.

COMMUNITY ENGAGEMENT

9.   Community engagement is not be required as a result of this report.

FILE REFERENCE

D20/175232

 

 

  


Georges River Council – Finance and Governance Committee -  Monday, 10 August 2020                                        Page 95

Item:                   FIN038-20     Property Matter - Beverley Park Golf Course - Easement to Drain Water from Adjoining Residential Property 

Author:              Strategic Property Specialist

Directorate:      Business and Corporate Services

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

(a)     That Council grants an Easement to Drain Water over Lot 1 in DP1115160, being part of the Beverley Park Golf Course as generally detailed in this report.

(b)     That the General Manager be authorised to execute the Section 88B Instrument or Transfer Granting Easement and all associated documentation to create the easement under Common Seal of the Council, if required.

(c)     That Council note that all costs associated with the granting of the easement are met by the applicant.

 

EXECUTIVE SUMMARY

1.      As a condition of Development Consent DA2018/0098, the owner of 45 Burgess Street, Beverley Park is required to obtain an Easement to Drain Water over the adjoining Council-owned land described as Lot 1 in DP1115160, being part of the Beverley Park Golf Course. A location plan is annexed to this report as Attachment 1.

2.      The proposed easement is 1m wide by approximatley 40m long and will permit a subsurface drainage connection to an existing facility located within the Golf Course.

3.      The purpose of this report is to seek approval to grant the proposed easement at market value.

BACKGROUND

4.      Georges River Council is the registered proprietor of Lot 1 in DP1115160, which is classified as Community land and forms part of the Beverley Park Golf Course. The Golf Course is managed by Beverley Park Golf Course Ltd by way of a lease that includes Lot 1 in DP1115160.

5.      In furtherance of a condition in Development Consent DA2018/0098, Council has received a request from the owner of 45 Burgess Street, Beverley Park for an easement to drain water from their property to the existing public drainage infrastructure located within the adjoining Lot 1 in DP1115160.

6.      The proposed easement to drain water is proposed to be granted over a Council owned parcel of “community” classified land.  In accordance with community provisions of the Local Government Act 1993, Council is permitted to grant easements for drainage over community classified land in order to allow connection into existing public storm water drainage facilities located therein.

7.      The site of the proposed easement does not impact on the lessee’s operations and Beverley Park Golf Course Ltd has confirmed that it has no objection to Council granting the easement.

8.      The proposed subsurface easement will encumber Council’s land by approx. 40 square metres and will permit connection into existing public drainage infrastructure within the land.

FINANCIAL IMPLICATIONS

9.      In exchange for granting the proposed easement, the applicant will be required to pay market value consideration for encumbering Council’s land. The market value determination is annexed to this report as confidential Attachment 2.

10.    In addition to the determined market value, the applicant has agreed to pay Council’s incurred valuation, legal and all associated easement survey, lodgement and registration costs as well as costs for the necessary infrastructure works and subsequent “make good” provisions.

RISK IMPLICATIONS

11.   No risks have been identified as a result of this report.

 

COMMUNITY ENGAGEMENT

12.   Community engagement is not required as a result of this report.

FILE REFERENCE

20/986

 

 

 

ATTACHMENTS

Attachment 1

Beverley Park Golf Course - Location Plan - Attachment 1

Attachment 2

Beverley Park Golf Course - Valuation Report - Attachment 2 (Confidential)

 


Georges River Council -         Finance and Governance Committee - Monday, 10 August 2020

FIN038-20              Property Matter - Beverley Park Golf Course - Easement to Drain Water from Adjoining Residential Property

[Appendix 1]          Beverley Park Golf Course - Location Plan - Attachment 1

 

 

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