AGENDA


Assets and Infrastructure Committee

 

Monday, 10 August 2020

7.00pm

 

ONLINE MEETING

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 10 August 2020                          Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      OPENING

2.      ACKNOWLEDGEMENT OF COUNTRY

3.      APOLOGIES / LEAVE OF ABSENCE

4.      NOTICE OF WEBCASTING

5.      DISCLOSURES OF INTEREST

6.      PUBLIC FORUM

7.      CONFIRMATION OF MINUTES OF PREVIOUS MEETING  

MINUTES: Assets and Infrastructure Committee - 13 July 2020

8.      COMMITTEE REPORTS

ASS016-20        Georges River Local Traffic Advisory Committee Meeting - 4 August 2020

(Report by Coordinator Traffic & Transport)............................................................... 3

ASS017-20        Review of Bus Shelters within Georges River Local Government Area

(Report by Traffic Engineer)....................................................................................... 10

ASS018-20        Tender for the Provision of Cleaning Services - T19/022

(Report by Coordinator Property & Assets).............................................................. 20  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 10 August 2020                          Page 3

COMMITTEE REPORTS

Item:                   ASS016-20   Georges River Local Traffic Advisory Committee Meeting - 4 August 2020 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

That the recommendations contained within the minutes of the Georges River Local Traffic Advisory Committee Meeting held on 4 August 2020 be adopted by Council.

 

 

EXECUTIVE SUMMARY

1.      The Minutes of the Georges River Local Traffic Advisory Committee Meeting held on 4 August 2020 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

BACKGROUND

2.      The Georges River Local Traffic Advisory Committee Meeting of 4 August 2020 was held remotely due to COVID-19 restrictions.

FINANCIAL IMPLICATIONS

3.      Budget allocation

a.      TfNSW Traffic Facilities Grant   $400,000

b.      Bus Stop Upgrade Program       $60,000

4.      Balance to date

a.      TfNSW Traffic Facilities Grant   $380,000

b.      Bus Stop Upgrade Program       $60,000

5.      Estimated cost of works recommended by the Georges River Local Traffic Advisory Committee Meeting of 4 August 2020 is $14,200 to be allocated from the TfNSW Traffic Facilities Grant.

FILE REFERENCE

D20/186506

 

 

 

ATTACHMENTS

Attachment 1

MINUTES - Georges River Local Traffic Advisory Committee Meeting - 4 August 2020

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 10 August 2020

ASS016-20             Georges River Local Traffic Advisory Committee Meeting - 4 August 2020

[Appendix 1]          MINUTES - Georges River Local Traffic Advisory Committee Meeting - 4 August 2020

 

 

Page 4

 


 


 


 


 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 10 August 2020                          Page 12

Item:                   ASS017-20   Review of Bus Shelters within Georges River Local Government Area 

Author:              Traffic Engineer

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

That the report be received and noted.

 

EXECUTIVE SUMMARY

1.      This report presents the findings of the investigation into bus shelters within the Georges River Local Government Area (LGA).

2.      The report details the location of each shelter, ownership status, current maintenance activities and obligations.

3.      Results of the data analysed indicate that 30% of bus shelters did not display adequate timetable information. This is considered to be non-compliant with the Disability Standards for Accessible Public Transport 2002 (DSAPT).

BACKGROUND

4.      At the Council meeting on 28 October 2019, Council resolved:

(a)     That the General Manager prepares a report detailing the full inventory of all bus shelters within the Georges River Local Government Area outlining the location of each shelter, ownership status and current maintenance activities and obligations.

(b)     That the General Manager write to Transport for NSW to request confirmation that accurate timetable information is displayed for bus passengers at all bus shelters.

5.      Council officers have conducted an assessment of all bus shelters in the LGA and an attachment is provided to this report detailing their locations. In July 2020 Council wrote to Transport for NSW requesting confirmation that accurate timetable information be displayed for bus passengers at all bus shelters.

6.      There are a total of 114 bus shelters in Georges River LGA.  All shelters were assessed to determine the type of shelter, location, availability of timetable information, bus zone signage, tactile markers and hardstand areas. This information is provided in the attached inventory.

7.      95% of the bus shelters in Georges River LGA were provided, and are currently maintained, on a contract with Ooh Media. This contract is managed by Council’s Strategic Property team. Of the 114 shelters, 84 shelters contain advertising with the remaining 30 shelters having no advertising. 

8.      Ooh Media is an Australian outdoor advertising and media company.  The company acquired Adshel in 2018 with the integration and re-branding of all Adshel assets to Ooh Media. The former Hurstville Council contract commenced in 2000 and the term expired on 30 June 2020. The contract is now based on a quarterly holdover. The former Kogarah Council contract commenced in 2004 and expires on 12 May 2024.

9.      34 shelter locations do not display timetable information. This is considered to be non-compliant with the Disability Standards for Accessible Public Transport 2002 (DSAPT). It is the obligation of Transport for NSW to provide accurate timetable information at all bus shelters.  A report outlining each location has been sent to Transport for NSW requesting accurate timetable information be displayed for bus passengers at these bus shelters.

10.    The DSAPT requires that general information about transport services must be accessible to all passengers. A standard printed timetable at a bus stop complies with this requirement.

11.    The non-compliant locations are detailed in the following table:

 

Location

Address

Suburb

Type

Timetable

Railway Parade

OPP Hamilton St

Allawah

Advertising

No

Park Rd

OPP Waterview St

Carlton

Advertising

No

Connells Point Rd

N/O King Georges Rd

South Hurstville

Advertising

No

Woniora Pde

N/O Tavistock Rd

South Hurstville

Advertising

No

Railway Pde

W/O Jubilee Ave

Carlton

Advertising

No

Railway Pde

E/O Hamilton St

Allawah

Advertising

No

Princes Hwy

W/O Westbourne St

Carlton

Advertising

No

Connells Point Rd

S/O Riverview Ave

Connells Point

Advertising

No

Connells Point Rd

S/O Homedale Cr

Connells Point

Non Advertising

No

King Georges Rd

Warwick St

Beverly Hills

Advertising

No

Stoney Creek Rd

King Georges rd

Beverly Hills

Advertising

No

Gloucester Rd

S/O Stoney Creek Rd

Beverly Hills

Non Advertising

No

Forest Rd

E/O Hill St

Hurstville

Advertising

No

Stoney Creek Rd

W/O Cahill St

Hurstville

Advertising

No

Gloucester Rd

S/O Warwick St

Hurstville

Non Advertising

No

Belmore Rd

N/O Forest Rd

Lugarno

Non Advertising

No

Ocean St

N/O Newman St

Mortdale

Non Advertising

No

Forest Rd

S/O Park St

Peakhurst

Advertising

No

Roberts Ave

E/O Depot Rd

Peakhurst

Advertising

No

Clarendon Rd

E/O Elwin St

Peakhurst

Non Advertising

No

Penshurst St

N/O Forest Rd

Penshurst

Advertising

No

Forest Rd

W/O Penshurst St

Penshurst

Advertising

No

King Georges Rd

S/O Stoney Creek Rd

Penshurst

Advertising

No

Forest Rd

E/O Connelly St

Penshurst

Advertising

No

Forest Rd

W/O Penshurst St

Penshurst

Advertising

No

King Georges Rd

S/O Percival St

Penshurst

Non Advertising

No

Penshurst St

N/O George St

Penshurst

Non Advertising

No

Belmore Rd

OPP Littleton St at Station

Riverwood

Advertising

No

Belmore Rd

OPP Littleton St at Station

Riverwood

Advertising

No

Romilly St

W/O Bonds Rd

Riverwood

Non Advertising

No

Lansdowne St

Hillcrest Avenue

Hurstville Grove

Non Advertising

No

OPP = Opposite   S/O = South of etc.

 

12.    Bus shelters are required to be maintained by Ooh Media as part of the existing contracts. There are currently two contracts in place with Ooh Media for the provision of street furniture (being predominantly bus shelters). Bus shelters are typically cleaned on a weekly basis and maintenance reporting is provided to Council.

13.    Council’s Engineering Operations staff carry out regular cleansing and maintenance works at Council owned bus shelters. High frequency shelters in local centres are maintained and cleaned every weekday morning.

FINANCIAL IMPLICATIONS

14.    No budget impact for this report.

 

FILE REFERENCE

D20/181913

 

 

 

ATTACHMENTS

Attachment 1

Bus Shelter Data 2020

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 10 August 2020

ASS017-20             Review of Bus Shelters within Georges River Local Government Area

[Appendix 1]          Bus Shelter Data 2020

 

 

Page 19

 


 


 


 


 


 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 10 August 2020                          Page 22

Item:                   ASS018-20   Tender for the Provision of Cleaning Services - T19/022 

Author:              Coordinator Property & Assets

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

(a)     That, pursuant to Section 178 (1)(a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/022 Tender for Cleaning Services

(b)     That the General Manager be authorised to sign the contracts with the preferred contractor on behalf of Council.

(c)    That Council inform the unsuccessful tenderers of the resolution.

 

 

EXECUTIVE SUMMARY

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of a Cleaning Services contractor and to seek a resolution from Council on entering into a contract with the successful Tenderer to appoint as the Principal Contractor for Georges River Council Cleaning Services.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

BACKGROUND

3.      In December 2018, Council identified the need to amalgamate and streamline the two cleaning service contractors that currently perform works within the Local Government Area to test the market for cost efficiencies and align reporting.

4.      Council proposes to appoint one (1) cleaning services contractor to deliver the routine requirements and minor reactive works.

5.      Council advertised a Request for Tender on October 8, 9 and 12 October 2019 with a view to appoint a suitably qualified cleaning services provider to carry out the works under the proposed Contract Number T19/022. The Tender closed on 5 November 2019 at 10:00am.

6.      This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome.

 

7.      Council Officers prepared a Request for Tender for the Cleaning Services.

 

8.      The Director Assets and Infrastructure approved a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Coordinator Property & Assets prior to issuing.

 

9.      Tender documentation included:

a.       RFT T19/022 – Cleaning Services

b.       Scope of Services

c.       Building List

d.       Pricing template

e.       Building floor plans

f.        Areas of space in m2

 

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

ESSENTIAL CRITERIA

·        Pricing

Ø  Contract sum

Ø  Hourly rates

Ø  Demonstrated experience of successfully delivering cleaning services to similar size portfolio of buildings of a similar nature, size and complexity. Noting current similar clients

Ø  Overall quality of presentation

Ø  Demonstrated competence in managing direct delivery cleaning staff, reporting and compliance. Inc. draft cleaning roster

         

MANDATORY CRITERIA

·         Insurances:

Ø  Public Liability min. $20M

Ø  Workers Compensation

Ø  Comprehensive Vehicle(s) Insurance.

·        Compliance with quality assurance standards and systems of quality assurance.

·        Degree of compliance with Work Health and Safety requirements.

·        Conformity and compliance of the Tenderer’s submission with the RFT.

·        Accreditation to BNG Conserve.

 

11.    The tender closed on 5 November 2019 at 10:00am and was opened in the presence of the Tender Opening Committee on 6 November 2019. Ten (22) submissions were received via Tenderlink from the following companies:

·        ATM Cleaning Management Pty Ltd

·        Pickwick Group Pty Ltd

·        Facilities First Australia

·        Pacific Building Management Group

·        Storm International Pty Ltd

·        Solo Services Group Australia Pty Ltd

·        MSR Services Australia

·        Advanced National Services Pty Ltd

·        VDG Services

·        SKG Cleaning Services Pty Ltd

·        Majestic Commercial Cleaning Pty Ltd

·        Academy Services Pty Ltd

·        Ultimate Security Australia Pty Ltd

·        Servicelink Pty Ltd

·        International Cleaning Services

·        TST Property Services

·        Service Master Solutions

·        Guardian Property Services

·        Quest Effect Pty Ltd

·        Fast Facilities Services Pty ltd

·        Swetha International Pty Ltd

·        Progress Facility Management Pty Ltd

No late submissions were received.

12.    There was a tender pause period due to the COVID-19 pandemic where all tenderers were informed that the tender review process was paused. Confirmation with all tenderers to ensure prices still remained valid occurred in May, with evaluations proceeding again from 22 May 2020.

 

13.    The Tender Evaluation Committee individually assessed the submission, and met on 10 June 2020 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

14.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

15.    The Tender Evaluation Committee recommends that pursuant to Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

FINANCIAL IMPLICATIONS

16.    Within budget allocation.

 

RISK IMPLICATIONS

17. No risks identified.

 

COMMUNITY ENGAGEMENT

18. Not Applicable

 

FILE REFERENCE

D20/188586

 

 

 

ATTACHMENTS

Attachment 1

CONFIDENTIAL - Tendering - Cleaning Services - T19/022 - published in separate document (Confidential)