MINUTES


Finance and Governance Committee

 

Tuesday, 09 June 2020

6.00pm

 

ONLINE MEETING

 

 

 

 

 

 

 

 


PRESENT

Council Members

Councillor Vince Badalati (Chair), Councillor Sam Elmir, Councillor Con Hindi, Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director Legal Services and General Counsel – Ms Jenny Ware, Chief Finance Officer – Ms Danielle Parker, Manager, Office of the General Manager - Ms Roxanne Thornton, Executive Services Officer - Mrs Marina Cavar, Executive Services Officer - Ms Ann Marie Svorinic, Executive Assistant to Director Business and Corporate Services – Ms Nickie Paras and IMT Team Coordinator – Mr Brendan Scott. 

 

OPENING

Councillor Badalati, opened the meeting at 6:05pm.

 

ACKNOWLEDGMENT OF COUNTRY

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

APOLOGIES / LEAVE OF ABSENCE

RECOMMENDATION: Councillor Elmir and Councillor Katris

That an apology on behalf of Councillors Agius and Kastanias be accepted and a leave of absence be granted.

Record of Voting:

For the Motion: Unanimous

 

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

 

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

 

 

PUBLIC FORUM

There were no speakers registered for the meeting.


 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Finance and Governance Committee - 11 May 2020

RECOMMENDATION: Councillor Hindi and Councillor Symington

That the Minutes of the Finance and Governance Committee held on 11 May 2020 be confirmed.

Record of Voting:              

For the Motion: Unanimous

  

COMMITTEE REPORTS

FIN023-20         Investment Report as at 30 April 2020

(Report by Senior Financial Accountant - Reporting)

RecommendationCouncillor Katris and Councillor Hindi

That Council receives and notes the contents of the Investment Report as at 30 April 2020.

Record of Voting:

For the Motion: Unanimous

 

FIN024-20         Treatment of Confidential Information at Georges River Council

(Report by Manager, Office of the General Manager)

RECOMMENDATION:  Councillor Hindi and Councillor Katris

(a)     That Council receives and notes the information contained within this report.

(b)     That Council adopts the improvements listed below for the treatment of confidential matters only;

·               Cease hard copy printing of confidential business papers

·               Prohibit the taking of photos of confidential information / presentations during Councillor Workshops / Briefings

·               Prohibit the recording (audio or visual) of any meeting, briefings, workshops, or part thereof on mobile phones

·               Provide a standard template to allow Council Officials ease of reporting any contact with potential tenderers during expression of interest or tender processes

·               Strengthen Council’s current Communications and Media Management Policy, by establishing a register requiring all Council Officials to formally register all contact with media outlets (including contact that has been declined)

(c)    That the relevant Codes, Policies, Procedures and practices be amended to reflect the above changes and to be publicly exhibited as required by the Local Government Act 1993.

Record of Voting:

For the Motion: Unanimous

 

 

FIN025-20         Administrative Matter - Execution of Documents Under Delegation Authority, June 2020 Report

(Report by Manager, Office of the General Manager)

RECOMMENDATION:  Councillor Hindi and Councillor Symington

That this matter be defer to a closed confidential session of Council to allow further discussion.

Record of Voting:

For the Motion: Unanimous

 

 

FIN026-20         Adoption of Public Interest Disclosure Reporting Policy 2020

(Report by Manager Governance and Risk)

RECOMMENDATION:   Councillor Elmir and Councillor Symington

(a)     That Council adopts the attached Public Interest Disclosure Reporting Policy 2020.

(b)     That the General Manager be delegated authority to make editorial amendments as required to the Policy.

Record of Voting:

For the Motion: Unanimous

 

 

FIN027-20         Business Continuity Plan and Contingencies in Respect to COVID-19

(Report by Director Business and Corporate Services)

RECOMMENDATION:  Councillor Elmir and Councillor Hindi

(a)     That Council receives and notes the contents of this report.

(b)     That Council continues to receive the updates and monthly reports on decisions made pursuant to the Instrument of Delegation to the Mayor (Emergency Administrative Provisions).

(c)  That Council acknowledge and thank the General Manager and Council staff for all their work in  relation to the Business Continuity Plan and Contingencies in Respect to COVID-19.

Record of Voting:

For the Motion: Unanimous

 

   

CONCLUSION

The Meeting was closed at 6:50pm

 

 

Chairperson