MINUTES


Finance and Governance Committee

 

Tuesday, 14 April 2020

7.00pm

 

Online Meeting

 

 

 

 

 

 

 

 


PRESENT

Council Members

Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor Sam Elmir, Councillor Con Hindi, Councillor Rita Kastanias, Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Chief Financial Officer – Ms Danielle Parker, Head of Strategic Property – Mr Bernard Morabito,  Manager - Office of the General Manager - Ms Roxanne Thornton, Executive Services Officer - Mrs Marina Cavar, Executive Services Officer -  Ms Ann Marie Svorinic, Executive Assistant to Director Business and Corporate Services – Ms Nickie Paras, Team Leader Systems – Khan Harun and IMT Team Leader Service – Garuthman De Silva.

 

 

OPENING

Councillor Badalati, opened the meeting at 7:30pm.

 

ACKNOWLEDGEMENT OF COUNTRY

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

APOLOGIES/LEAVE OF ABSENCE  

There were no apologies or requests for leave of absence.

 

 

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

 

DISCLOSURES OF INTEREST

There were no disclosures of interest made.

 

PUBLIC FORUM

There were no registered speakers.


CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Finance and Governance Committee - 09 March 2020

RECOMMENDATION: Councillor Symington and Councillor Kastanias

That the Minutes of the Finance and Governance Committee held on 09 March 2020, be confirmed.

Record of Voting:

For the Motion: Unanimous

 

COMMITTEE REPORTS

FIN013-20         Investment Report as at 29 February 2020

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Hindi and Councillor Elmir

That Council receives and notes the contents of the Investment Report as at 29 February 2020.

Record of Voting:

For the Motion:  Unanimous

 

Consideration of Business in Closed Session

At this stage of the meeting, time being 7:51pm, Councillor Badalati advised that the meeting would move into Closed Session in accordance with Section 10A of The Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence relating to the item considered during the course of the closed session will be withheld.

This action was taken to allow discussion of the following items:

 

FIN006A-20       Property Matter - Commercial Car Parks Review

(Report by Head of Strategic Property)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

There were none.

CONFIDENTIAL ITEMS (CLOSED SESSION)

Councillor Badalati  asked the Director David Tuxford if any representations had been received from the public that the item should not be discussed in closed session.

The Director replied that no representations had been received to the item in closed session.

Given the current circumstances and with this meeting being held as an online meeting, Council was not able to seek any additional representations from the public.

 

RECOMMENDATION: Councillor Elmir and Councillor Hindi

That the meeting move into Closed Session, time being 7:54pm.

Record of Voting:

For the Motion:  Unanimous

 

Consideration of Confidential Recommendations

FIN006A-20       Property Matter - Commercial Car Parks Review

(Report by Head of Strategic Property)

RECOMMENDATION: Councillor Hindi and Councillor Liu

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed meeting at which the press and public are excluded.

 

FIN006A-20       Property Matter - Commercial Car Parks Review

(Report by Head of Strategic Property)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

 


CONSIDERATION OF CONFIDENTIAL RECOMMENDATIONS

 

FIN006A-20       Property Matter - Commercial Car Parks Review

(Report by Head of Strategic Property)

RECOMMENDATION:  Councillor Hindi and Councillor Kastanias

That Council defer consideration of this matter until such time as the COVID-19 Pandemic has eased.

Record of Voting:

For the Motion:  Councillors Badalati, Agius, Hindi and Kastanias.

Against the Motion: Councillors Elmir, Katris, Liu and Symington.

 

Note:   The record of voting was four (4) votes FOR the Motion and four (4) votes AGAINST the Motion, the Chairperson used his casting vote to vote FOR the Motion.  The Motion was therefore CARRIED.

 

OPEN SESSION

RESOLVED: Councillor Elmir and Councillor Kastanias

That the meeting revert to Open Session.

Record of Voting:

For the Motion: Unanimous

 

 

CONSIDERATION OF RECOMMENDATIONS FROM CLOSED SESSION

RESOLVED: Councillor Kastanias and Councillor Hindi

That the recommendations of the Closed Session be adopted.

Record of Voting:

For the Motion: Councillors Badalati, Agius, Elmir, Kastanias, Liu, and Symington

Against the Motion: Councillor Katris

 

Note:  The record of voting was six (6) votes FOR and one (1) AGAINST, therefore the Motion was CARRIED.

 

CONCLUSION

The Meeting was closed at 8:50pm

 

Chairperson