EXTRAORDINARY COUNCIL AGENDA


Extraordinary Council Meeting

 

Monday, 20 April 2020

6.00pm

 

Online Meeting

 

 

 

 

 

 

 

 

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                               Page 2

 

Extraordinary COUNCIL Meeting

 ORDER OF BUSINESS

 

1.     OPENING

2.     ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

3.     APOLOGIES / LEAVE OF ABSENCE  

4.     NOTICE OF WEBCASTING

5.     DISCLOSURES OF INTEREST

6.     PUBLIC FORUM

7.     DEFERRED MATTERS FROM COUNCIL MEETING 16 DECEMBER 2019

QWN009-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN019-19) - NSW Government - Commencement of Level 2 Water Restrictions in Georges River Update

(Report by Councillor Liu)................................. 7

QWN010-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN020-19) - Former Oatley Bowling Site

(Report by Councillor Kastanias)....................... 8

QWN011-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN021-19) - Georges River Approach to Staff Safety - Elevated Air Pollution

(Report by Councillor Tegg)............................ 10

QWN012-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN022-19) - Consideration of Business at Council Meetings

(Report by Councillor Badalati)........................ 12

QWN013-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN023-19) - Georges River Council - Consultant Costs and Staff Establishment

(Report by Councillor Hindi)............................ 13

QWN014-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN024-19) - Council's Code of Conduct - Clarification

(Report by Councillor Katris)........................... 15

QWN015-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN025-19) - Statutory Processes and Indicative Time Line for the Development of a New Regional Aquatic Facility in Georges River

(Report by Councillor Katris)........................... 17

 

 

8.     DEFERRED MATTERS FROM COUNCIL MEETING 24 FEBRUARY 2020

NM012-20        DEFERRED REPORT FROM 24 FEBRUARY 2020 (NM011-20) - Costs Associated with Catering for Staff at all Meetings

(Report by Councillor Badalati)........................ 22

QWN016-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN001-20) - Magic of Christmas Event 2019 - Carbon Credits

(Report by Councillor Kastanias)..................... 23

QWN017-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN002-20) - Closure of Polytrade Recycling Plant, Rydalmere

(Report by Councillor Liu)............................... 24

QWN018-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN003-20) - Senior Staff Positions at Georges River Council

(Report by Councillor Hindi)............................ 25

QWN019-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN004-20) - NSW Office of Local Government (OLG) Capital Expenditure Guidelines 2010

(Report by Councillor Hindi)............................ 26

QWN020-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN005-20) - Netstrata Jubilee Stadium - Cronulla-Sutherland Sharks

(Report by Councillor Hindi)............................ 27

QWN021-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN006-20) - Georges River Regional Aquatic Facility

(Report by Councillor Hindi)............................ 28

QWN022-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN007-20) - Operating Performance Ratio

(Report by Councillor Hindi)............................ 30

QWN023-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN008-20) - Directorate Profit and Loss

(Report by Councillor Hindi)............................ 32

9.     DEFERRED MATTERS FROM COUNCIL MEETING 23 MARCH 2020

CCL013-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Environment and Planning Committee Meeting held on 9 March 2020

(Report by Executive Services Officer)............ 36

CCL014-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Finance and Governance Committee Meeting held on 9 March 2020

(Report by Executive Services Officer)............ 42

CCL015-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Assets and Infrastructure Committee Meeting held 9 March 2020

(Report by Executive Services Officer)............ 48

 

CCL016-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Community and Culture Committee Meeting held on 9 March 2020

(Report by Executive Services Officer)............ 54

CCL017-20       DEFERRED REPORT FROM 23 MARCH 2020 - Audit, Risk and Improvement Committee and Internal Audit Annual Report to Council 2019

(Report by Internal Auditor)............................. 59

NM013-20        DEFERRED REPORT FROM 23 MARCH 2020 - Development of a Domestic Violence Brochure for Georges River Local Government Area

(Report by Councillor Symington).................... 77

NM014-20        DEFERRED REPORT FROM 23 MARCH 2020 - Removal of Items from Kerbside Recycling Bins

(Report by Councillor Katris)........................... 78

NM015-20        DEFERRED REPORT FROM 23 MARCH 2020 - Commercial Use of Public Parks in Georges River Local Government Area

(Report by Councillor Tegg)............................ 79

NM016-20        DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Consideration of Employee Costs

(Report by Councillor Katris)........................... 80

NM017-20        DEFERRED REPORT FROM 23 MARCH 2020 - Business Continuity Plan and Contingincies in Respect to COVID-19

(Report by Councillor Tegg)............................ 81

NM018-20        DEFERRED REPORT FROM 23 MARCH 2020 - Local Business Support During the COVID-19 Pandemic

(Report by Councillor Tegg)............................ 83

NM019-20        DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Suspension of the Councillor Ward Discretionary Fund

(Report by Councillor Tegg)............................ 84

NM020-20        DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Amendment to Mayor and Councillors Expenses and Facilities Policy

(Report by Councillor Tegg)............................ 85

NM021-20        DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Consideration of Internal Borrowing for Georges River Aquatic Facility

(Report by Councillor Hindi)............................ 86

NM022-20        DEFERRED REPORT FROM 23 MARCH 2020 - Honouring Veterans at Georges River Council Meetings

(Report by Councillor Konjarski)...................... 87

 

 

NM023-20        DEFERRED REPORT FROM 23 MARCH 2020 - Georges River Off-Leash Dog Area Strategy

(Report by Councillor Payor)........................... 88

NM024-20        DEFERRED REPORT FROM 23 MARCH 2020 - Banning Developers and Real Estate Agents from Serving as Councillors

(Report by Councillor Hindi)............................ 89

QWN024-20      DEFERRED REPORT FROM 23 MARCH 2020 - Coronavirus (COVID-19) - Council Preparations and Continuity Planning

(Report by Councillor Liu)............................... 91

QWN025-20      DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Consideration of Accelerated Implementation of LED Street Lighting Replacement Program

(Report by Councillor Hindi)............................ 92  

10.   CONFIDENTIAL (CLOSED SESSION)

CCL005A-20    DEFERRED REPORT FROM 16 DECEMBER 2019 (CCL081-19 / ENV047-19) - Report of Enviroment and Planning Committee held on 9 December 2019

(Report by Executive Services Officer)............ 94  

 

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                               Page 6

DEFERRED MATTERS FROM COUNCIL MEETING 16 DECEMBER 2019

Item:                QWN009-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN019-19) - NSW Government - Commencement of Level 2 Water Restrictions in Georges River Update 

Author:            Councillor Liu

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Could I please have an update on the status of the Council’s community education campaign in regard to the Level 2 Water Restrictions in Georges River and the impact on Council’s projects?

 

DIRECTOR CITY STRATEGY AND INNOVATION RESPONSE

With the introduction of Level 2 Water Restrictions on 10 December 2019, Council has proactively been creating community awareness across all of its communications channels, including Council’s website (a presence on Council’s home page carousel), social media platforms, Council’s weekly advertisements in the St George Leader newspaper as well as the Community e-newsletter issued fortnightly.


Key messaging has included information about why the restrictions have been put in place as well as the difference between the changes from Level 1 to Level 2 Water Restrictions, the nature of the restrictions and information on how residents can reduce their water use.

Further information on Level 2 Water Restrictions will be supplied to the community in the upcoming quarterly rates notice and the next edition (in 2020) of the quarterly Community Magazine.

In addition, Council has awarded contracts and commenced projects that include the investment of more than $1 million in turf.  Council’s contractors have received the necessary exemptions from Sydney Water to carry out watering, to ensure turf across sporting fields will survive this extended dry period.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                               Page 8

Item:                QWN010-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN020-19) - Former Oatley Bowling Site 

Author:            Councillor Kastanias

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTIONS

1.  Did the General Manager receive any communications from the Greater Sydney Commission regarding the Oatley Bowling Club site planning proposal in October, 2017?

 

2.  What were the contents of those communications?

 

3.  Did the General Manager inform the councillors or the public about those communications?

 

4.  When did the General Manager receive the phone call from Planning (to which she referred at the 21st December 2018 meeting) and what were the contents of that conversation?

 

5.  What written communications did the General Manager receive from Planning subsequent to that call and what councillors and members of the public have been subsequently informed?

 

6.  If the General Manager did not inform councillors or the public about these communications, what was the reason?

 

7.  What is the current progress of resolutions (b), (c) and (d) of the Mayoral Minute dated 17th December, 2018, i.e., Masterplan, Plan of Management and decontamination?

 

8.  On Friday the 15th November, Minister for Local Government Shelley Hancock reaffirmed $900,000 at the former Oatley bowling site.  May the General Manager or Mayor Kevin Greene provide email(s) regarding whom or which councillors were invited or how they were invited for this particular council initiative as open recreational space for the local community?

OFFICER RESPONSE

1.  No. 

 

2.  N/A. 

 

3.  N/A. 

 

4.  In/around late October 2018 (refer to General Manager’s response of 21 December 2018). The General Manager was advised that based on the information currently with the Department, the Gateway was unlikely to proceed (refer to General Manager’s response of 21 December 2018).

 

5.  Nil.

 

6.  N/A.

 

7.  (b) and (c) are in progress.  (Refer to the report to Council’s Environment and Planning Committee on 11 November 2019 detailing the status of all Plans of Management and Masterplans).

 

(c) is in progress.  Removal of alluvial asbestos was completed in July-August 2018. The process to decontaminate the entire site commenced in early January 2019 with the preparation of the project scope and brief, issuing of the request for quotations to 14 consultants, evaluation of quotations and the appointment of expert consultants.  The consultants are currently preparing the contamination management plan, the remediation specification and designs, the environmental impact assessment and draft tender package.

 

8.  On behalf of the Minister for Local Government, the Member for Oatley issued an individual email invitation to the Mayor to attend an announcement of NSW government funding at the former Oatley Bowling Club site on 7 November 2019.  The Mayor completed and returned the relevant Ministerial Meeting Disclosure Form prior to attending. 

Note: as at the date of this response, third party permission has not been obtained to release a copy of the email.

 

 

 

Recommendation:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 10

Item:                QWN011-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN021-19) - Georges River Approach to Staff Safety - Elevated Air Pollution 

Author:            Councillor Tegg

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

What is Council is doing about staff and community safety during periods of elevated air pollution and fire danger?

 

OFFICER RESPONSE

Daily discussions are undertaken at the Carlton and Mortdale Depots and at various Departments between workers and their supervisors in relation to safety issues, including air quality.

During any poor air quality event, Council prioritises the health and safety of employees, particularly those who work outdoors in various capacities such as:

·    Child care;

·    Carlton Depot;

·    Customer Experience and Events;

·    Development and Building;

·    Environment, health and regulatory services; and

·    Mortdale Depot.

Potential hazards are identified in consultation between workers, supervisors and management and precautionary measures are taken to reduce the risk of exposure by staff, for example:

·    Change in duties to indoor activities;

·    Modification of work taskings to reduce exposure;

·    Employees providing an asthma action plan, if applicable;

·    First Aid kits include Ventolin inhalers;

·    Provision of PPE (disposable P2 mask);

·    Risk assessment;

·    Shared workload;

·    Utilisation of sick leave;

·    Utilisation of other forms of leave if applicable.

During the current event daily Tool Box Talks have also been implemented by Council’s Field Health and Safety Officer in the week commencing 9 December 2019.

Other Actions

Council officers are currently drafting a workforce strategy for consultation with outdoor workers and the WHS Consultative Committee in order to formalise the existing approach and in preparation for future events.

This organisation-wide strategy will have regard to information provided by the following organisations, amongst others:

·    Bureau of Meteorology;

·    Department of Planning Industry and Environment

·    Environmental Protection Authority;

·    National Asthma Council, Australia;

·    SafeWork NSW; and

·    World Health Organisation.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 11

Item:                QWN012-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN022-19) - Consideration of Business at Council Meetings 

Author:            Councillor Badalati

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTIONS

1.  Under the Code of Meeting Practice, is it lawful for a Councillor to change an officer’s recommendation to a Question With Notice (QWN)?

 

2.  If so, can a Councillor move a recommendation, effectively turning the Question with Notice (QWN) into a Notice of Motion (NOM), and it being voted on immediately?

 

OFFICER RESPONSE

1.  Yes.

 

2.  A Councillor can move a motion that is different to the recommendation of a Council officer pursuant to the Code of Meeting Practice 2019, provided that the motion relates to business that is already before, or directly relates to, a matter that is already before the Council (ie: on the agenda for that meeting).  Refer to clauses 8.1 and 8.2 of the Code of Meeting Practice 2019. 

 

 

 

 

Recommendation:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 13

Item:                QWN013-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN023-19) - Georges River Council - Consultant Costs and Staff Establishment 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTIONS

1.     Actual cost for consultants for financial year 2018/19.

2.     Cost of staff catering, broken down into categories for financial year 2018/19.

3.     How many staff took redundancy between start of amalgamation and now?

4.     How many EFT staff (including contracts and award staff) did Hurstville Council have?

5.     How many EFT staff (including contracts and award staff) did Kogarah Council have?

6.     How many does Georges River Council have as of today?

7.     How much has redundancy cost Council from date of amalgamation until now?

OFFICER RESPONSE

1.     Refer to Note 4 of the 2018/19 Financial Statements - actual cost for consultancies totalled $4,421,000.

2.     In the time available, the list below provides a break down by current account description. 

·    Council workshops, briefings and meetings – approximately $38,000 (hot meals, desserts, soft drinks, water)

·    River Run staff conference, training courses and executive meetings - $52,000 (water, juices, sandwiches, fruit, tea, coffee and milk).

3.     Since amalgamation, 47 staff have accepted a voluntary redundancy. This includes 5 senior staff voluntary redundancies.  (There are a further 15 staff voluntary redundancies approved but will not take effect until early 2020).

4.     At the time of amalgamation, Hurstville City Council had an FTE of 323. This includes 4 senior staff positions. 

5.     At the time of amalgamation, Kogarah City Council did not have a detailed or documented staff establishment. It is estimated that Kogarah City Council had a FTE of approximately 243 at the time of amalgamation. This includes 4 senior staff positions.

6.     As at the date of this response Georges River Council has a current FTE of 573.

7.     The total cost of voluntary redundancies since amalgamation is tabled below.


 

 

Georges River Council Voluntary Redundancies 2016-2020

 

VR Round

Staff Classification

Severance $

Leave Liability $

Total              $

Number

1

Senior Staff

957,690

1,226,644

2,184,334

5

2

Manager

1,453,029

1,041,086

2,494,115

15

3

Other/Award

1,400,363

808,116

2,208,479

27

3

Other/Award

(Approved to take effect in 2020)

805,005

490,101

1,295,106

15

 

Total

$4,616,087

$3,565,947

$8,182,034

 

62

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 15

Item:                QWN014-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN024-19) - Council's Code of Conduct - Clarification 

Author:            Councillor Katris

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Council’s Code of Conduct indicates the following:

"8.4 Members of staff of council who provide any information to a particular councillor in the performance of their official functions must also make it available to any other councillor who requests it and in accordance with council procedures.”

There appears to be a misconception that every question or enquiry that is sent to a Council officer by an individual Councillor must be circulated to every other Councillor. 

My reading of the Code allows me to draw the conclusion that the circulation of any answer to a question, only needs to occur on request by another Councillor (and this only relates to questions or enquiries which may be in the public arena or arise during any Council meeting).

I understand that the General Manager or a Director may choose to circulate the answer if it is a matter that is addressed in a business paper and/or it is deemed that it would assist all Councillors to make an informed decision or it provides additional information in regard to a matter that appears in the business paper.

I understand that this is however, not compulsory unless the answer has to be made available to any other Councillor who requests it.

Could I please have a proper interpretation on this issue?

 

OFFICER RESPONSE

Council officers provide information to all Councillors where a request is made for the provision of information to all Councillors (such as may occur at Councillor workshops or as responses to Questions with Notice or the like on Council business papers).  This information is generally provided in circumstances where it is deemed that it would assist Councillors to make an informed decision and/or it provides additional information or corrects an error of fact.  Legal advices for example that are required to enable the Council to make informed decisions are provided to all Councillors on a confidential basis.

Council has established certain internal procedures as stated in clause 8.4 to ensure that information is provided by officers to all Councillors simultaneously through the Councillor Portal and the Councillor Information Bulletin. 

Councillors may make enquiries of officers that may be private, or targeted on behalf of constituents.  They may seek clarification about certain matters or provide accolades or make complaints that may be considered to be more appropriately dealt with on an individual basis with the relevant Councillor. 

Matters of broad public interest or policy, and/or those that are highly contentious or potentially so may be placed on the Councillor Portal to ensure that all Councillors are aware of both the question and the officer’s answer.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 20

Item:                QWN015-20      DEFERRED REPORT FROM 16 DECEMBER 2019 (QWN025-19) - Statutory Processes and Indicative Time Line for the Development of a New Regional Aquatic Facility in Georges River 

Author:            Councillor Katris

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

Further to the report submitted to the Assets and Infrastructure Committee (No. ASS042-19 Statutory Processes and Indicative Time Line for the Development of a New Regional Aquatic Facility in Georges River), could the General Manager provide a response to the following questions:

COUNCILLOR QUESTION

(a)    Can a comment be provided on the modified time line (that incorporates the following amendments and stages proposed below):

i.   Item 13 in the table, it is indicated that in December 2019 the Draft Regional Aquatic Facility Site and Suitability Feasibility Study will be presented to Council, so that Council can approve of it to go on exhibition. It is also indicated in item 20 in the table that it is estimated that in April/May 2020 the final Regional Aquatic Feasibility is to be reported to Council. Can this be amended to indicate that the final Feasibility Study be brought forward to the March 2020 ordinary Council Meeting?

Reasoning: If we discount December 2019, the exhibition period could be limited to going through, only until the middle of February 2020 so that report could be presented to the March 2020 Regular Council Meeting.

OFFICER RESPONSE

The officer’s recommendation for the public exhibition of the draft Study proposes commencement of the public exhibition from 23 December 2019 to 28 February 2020.  This period of consultation will ensure that a minimum of 28 days (free of public holidays) can be provided to the public to review and provide feedback on the Study.  It is anticipated that due consideration of all public submissions by the consultant will take approximately 21-30 days (dependent on volume) and any adjustments to the draft Study will occur thereafter.  Hence, submission of a report to Council in March 2020 will not be achievable.

COUNCILLOR QUESTION

ii.   Item 28 in the Table, indicates that the preparation of Tender Documents is to commence in July/August 2020, for the Architects, Quantity Surveyors, Business Planning and Cost Management/Probity Officer.   Can this be amended so that their preparation commences in March 2020 and the results of the tender process be reported to the last ordinary Council meeting in May 2020 and engaged at the same time so that the concept design development can commence around the same time, not November 2020, as indicated in Items 31 and 32 of the Table?

Can the consultants be engaged on the basis that time is of the essence and the Concept Plans be completed by late July 2020 and reported to Council at a meeting in late August 2020 for approval to go on public exhibition in September 2020 (not November 2020 as indicated in Item 33 of the Table)? Can the results of the Public Exhibition be brought to an ordinary Council meeting in November 2020?

Reasoning: All consultants are to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward.

OFFICER RESPONSE

The preparation of tender documents can only occur after Council resolves to prepare a preliminary business case and the outcome of that business case is reported to Council. After the preliminary business case is considered, Council must allocate the necessary funding to establish the Project Control Group and undertake the legislated procurement process to appoint the consultants (approximately 5 month process). Therefore, these actions cannot occur simultaneously and the remainder of the timeline cannot be condensed as proposed.

COUNCILLOR QUESTION

iii.  Item 34 indicates that a Critical Business Decision is to be made at an ordinary Council meeting in June/July 2021. Can this be amended so that this occurs at the ordinary Council meeting in February 2021.

Reasoning: All consultants are to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward.

OFFICER RESPONSE 

Concept designs usually require 5-6 months minimum to prepare.  If Council follows the legislative procurement process and appoints the consultants at the November 2020 meeting, the earliest estimated time for delivery of concept plans for the purposes of public exhibition is April/May 2021.  Following public consultation, the earliest estimated time for a critical business decision would be June or July 2021 (dependent on the volume of public submissions).

COUNCILLOR QUESTION

iv.  Items 35 through to Item 42 of the Table, indicate that the preparation of the detailed designs and costings and development application will take 12 months and the application will be submitted in August/September 2022. Can this be amended so that this process only takes 6 months and the application be submitted in August/September 2021 and sent to the Southern District Planning Panel in November 2021 for approval?

Reasoning: All consultants are to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward. 

OFFICER RESPONSE

Based on similar aquatic facility projects in metropolitan Sydney, a $40-$50 million project requires approximately 12 months for adequate design development and preparation of a development application.  Any development application must be assessed by an independent consultant and referred to the District Planning Panel.  Council cannot fetter the discretion of the consultant by requiring them to make an ‘approval’ recommendation as they are not subject to the direction of Council officers or Councillors as to the content of any advice or recommendation made.

COUNCILLOR QUESTION

v.  Can all other Items listed in the Table, from Item 43 through to 50 be modified accordingly, taking into consideration the modifications listed above with one final amendment to the table in Items 49-50 where it is indicated that Regional Aquatic Facility will take 2 years to construct?  Can this be reduced to 15 months in the modified timeline?

Reasoning: The successful tenderer is to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward.

OFFICER RESPONSE

The timeline cannot be modified as suggested due to the reasons previously detailed.  It may be possible to attempt to condense the construction timeline, however this is unlikely to be achievable based on recent similar projects in metropolitan Sydney.  Such an attempt is also likely to incur significant additional costs for ratepayers.

COUNCILLOR QUESTION

(b)    It is acknowledged that the proposed modified timeline relies on Council not deferring any of the stages and there may be a need to employ further resources to achieve the timeframes.  Can the General Manager provide a report on the feasibility of such timeframes be achieved, and if so, what extra resources would be required and what is the estimated costs of such extra resources?

OFFICER RESPONSE

A detailed report can be provided in the future on this matter.  Whilst deferral of some stages of the project may assist with constructability and financing, an overall detailed design and business case must first be produced in order to comply with the OLG Guidelines and to ensure Council can qualify for future loan funding if necessary.

COUNCILLOR QUESTION

(c)    Can a further report be provided on the basis that the Regional Aquatic Centre is constructed in two stages?  The first stage is to involve the replacement of that which exists in the form of an outdoor pool, junior pool, sports shop, refreshment area, gym and associated change rooms. The second Stage is to incorporate the heated indoor pool, a well-being centre, function and meetings rooms, water splash play and extensions to the car park. Can this report canvas the new time line for both stages to be completed, the cost implications for the individual stages and the feasibility of carrying out a two stage process?

 

OFFICER RESPONSE

It is premature to propose that any particular components should be included in a new regional aquatic facility.  The purpose of the community consultation throughout 2019-2020 is to ascertain the exact needs and desires of the community in regard to the inclusions in any future facility.  Only once the components of the new facility are identified and agreed upon by full Council can possible staging of the construction be examined in any detail.

 

COUNCILLOR QUESTION

(d)    The NSW Capital Expenditure Guidelines (2010) indicate that the guidelines apply to all capital expenditure projects that also involve renovations and extensions. These Guidelines however, do not appear to apply to project designs and feasibility studies that do not commit Council to the project. Nor do they appear to apply to the replacement of existing infrastructure.   Can Council officers include the likely impact of further reducing the timeline on the basis that Council were to adopt a process that only replaces the existing facilities currently located in the Kogarah War Memorial Pool site and what financial implications this further reduced timeline would have in reducing overall costs

 

OFFICER RESPONSE

The Guidelines apply to capital projects for infrastructure facilities, including renovations and extensions that are expected to cost in excess of 10% of Council’s annual ordinary rate revenue or $1 million, whichever is the greater (GST exclusive).  In addition to the minimum requirements for a Capital Expenditure Review, Council is also required to complete additional requirements in cases where a project’s cost is forecast to exceed $10 million (GST exclusive). These Guidelines apply to all components of a project regardless of whether the Council commits to building that project in the future. Therefore, project designs and feasibility studies are captured by the Guidelines (also refer to clause 10.6).

COUNCILLOR QUESTION

(e)    The Ashfield Aquatic Centre is currently under construction to replace the existing open-air pool and pool facilities centre. This appears to have been realised on the same basis as our proposed Aquatic Facilities Centre. Can Council officers approach staff at Inner West Council and source information from them, on what their project  timeline was (from the time of Council resolution to the commencement of construction of the new facility), which Guidelines did they follow and what feasibility reports and studies did they undertake? Inner West Council may also be able to provide details of the funding arrangement for the project, what facilities are provided at the new Aquatic Centre (preferably obtain a copy of the DA plans) and how do they intend to fund the future maintenance of the new Centre. The intention is in not to source confidential information but to source publicly available information.

OFFICER RESPONSE

Former Ashfield Council commenced community consultation in 2014 to reconstruct the existing outdoor pool complex at Ashfield.  Construction is due to be completed in August 2020.  The $44.7 million project was part-funded by a Special Rate Variation on ratepayers and also a 20 year loan from TCorp (NSW Treasury).  Full details can be found on the Inner West Council website – Major Projects Ashfield Aquatic Centre project webpage.

COUNCILLOR QUESTION

(f)     Within Sections 7.11 and 7.12 of the Environmental Planning and Assessment Act 1979 - (previously known as Section 94  and Section 94A) - "Contributions towards provision or improvement of amenities or services", it is noted that monetary contributions can be imposed on developments that increase the demand for public amenities and services within the area (Clauses  7.11(1) and 7.11(2)). It is also noted that Clauses 7.11(3)(a) and Clause 7.11(3)(b) make references to existing public amenities that benefit a proposed development and the possibility of sourcing such contributions from new, expanded and/or replacement and existing facilities. Can Council officers approach our current development contributions consultants and prepare a report on how replacement and expanded facilities could be funded from the existing development contributions funds that are already available and, moving forward, what is the process that is needed to be undertaken so that the majority of the works involved in the overall construction of the Aquatic Centre can be funded from future Section 7.11 and Section 7.12 Contribution Funds? Can this report provide detail of the current balance of Council’s Development Contribution Reserve?

OFFICER RESPONSE

A detailed report can be provided in the future on this matter.  Council has the ability to levy developer contributions for a new aquatic facility in any new contributions plan that may be adopted.  At the moment Council has a balance of $2 million in the developer contributions reserve available for the provision of aquatic facilities. 

COUNCILLOR QUESTION

(g)    Can Council officers also report on an alternative approach to the reinstatement of the Kogarah War Memorial Pool, that is, to remove the reference to it in the Open Space Strategy and any plans for a further Regional Aquatic Centre and just rebuild the pool as it exists today in the same location.  Can the report also include the feasibility of doing this, the renewed impact on costs and the renewed impact on timeline.

OFFICER RESPONSE

Council cannot delete the proposed provision of a third aquatic facility from the Open Space Recreation and Community Facilities Strategy.  Council is required to justify the need for any new (or upgraded/refurbished) capital project over $10 million based on firm estimates of future needs, including demonstration of a clear relationship between the proposal and Council’s Community Strategic Plan, Delivery Program and Operational Plan. 

 

The OLG Guidelines are clear that completion of a business case/feasibility study, analysis of community needs and expectations based on community consultation (which should identify how the project will address specific community needs and any issues of public access and equity) and an outline of the projected costs in Council’s long term financial plan and asset management plans is required. Removal of any reference to the Kogarah War Memorial Pool from the Open Space Recreation and Community Facilities Strategy would result in non-compliance with the OLG Guidelines.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 21

DEFERRED MATTERS FROM COUNCIL MEETING 24 FEBRUARY 2020

Item:        NM012-20 DEFERRED REPORT FROM 24 FEBRUARY 2020 (NM011-20) - Costs Associated with Catering for Staff at all Meetings

Councillor:      Councillor Badalati 

 

MOTION:

That the General Manager prepares a report informing Council how much is being spent on catering for staff at all meetings.

 

 

 

Director’s Comment

Council currently allocates $298,000 for all catering within Council every year.  This allocation includes child care centre food, community engagement and consultation catering, internal and external meetings, workshops and the like. A detailed breakdown of all catering expenditure can be provided in a future report. 

 

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in the future report.

 

 

File Reference

D20/63552 and D20/67686

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 22

Item:                QWN016-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN001-20) - Magic of Christmas Event 2019 - Carbon Credits 

Author:            Councillor Kastanias

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

1.  Please advise councillors of the cost to purchase the carbon credits to offset emissions for the Magic of Christmas event held on 1st December in order to certify the event carbon neutral?

 

2.  Also how does Climate Active, who the carbon credits were purchased from, support tree protection and reduce emissions?

OFFICER RESPONSE

1.  In order to offset 62 tonnes of greenhouse gas emissions generated by Council’s highly successful Magic of Christmas event, Council purchased 62 carbon credits at a total cost of $1,227 in December 2019.

 

2.  Magic of Christmas is a popular community event held annually with over 8,000 attendees throughout the day-long celebration. The event achieved carbon neutral certification through the inclusion of a free water refill station, ban of single use plastics, promotion of reduced emissions and the purchase of 62 carbon credits. This is in accordance with Pillar 5 of the Georges River Council Delivery Program 2018/2019 to 2020/2021 and Operational Plan which supports an environmentally sustainable event.

 

Climate Active is the Australian Government program that certifies events and organisations as carbon neutral. The carbon neutral certification is recognised by the European Union Commission and the World Bank as a mature and effective model to help businesses and incentivise emission reductions. This is the same program used by other State and local governments across Australia.

 

The carbon credits will support the preservation of the natural habitat for native and endangered species in Tasmanian forests in addition to minimising carbon emissions from tree logging. These projects minimise greenhouse gas emissions by preventing the release of carbon stored in the trees, which would otherwise occur through the logging, processing and use of the timber. In addition, the projects help to protect and restore Tasmania’s valuable native forests, which provide a habitat for a number of endangered species including the wedge-tailed eagle, spotted quoll and the Tasmanian devil.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 23

Item:                QWN017-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN002-20) - Closure of Polytrade Recycling Plant, Rydalmere 

Author:            Councillor Liu

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

 

COUNCILLOR QUESTION

Could staff please advise whether the recent closure of the Polytrade recycling plant at Rydalmere will have any impact on Council’s recycling program.

 

OFFICER RESPONSE

Council’s waste contractor (Suez) does not use the Polytrade recycling plant at Rydalmere to process Georges River recyclables, therefore the closure of the plant does not have an impact on Council’s recycling program.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 24

Item:                QWN018-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN003-20) - Senior Staff Positions at Georges River Council 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

 

COUNCILLOR QUESTION

According to annual reports for Hurstville and Kogarah councils each council had three directors which is a total of six. Georges River Council has six directors. I thought we have reduced the number of directors and senior staff from 52 to 30. It seems that the number of directors has remained the same and the aim of amalgamation was to combine positions and reduce cost.

Could you please explain why we have six directors while Bayside has four directors.

 

OFFICER RESPONSE

Prior to the proclamation of Georges River Council, the former Councils consisted of eight senior staff positions, including 2 General Managers.

At the time of proclamation the combined organisational structure consisted of nine senior staff positions, including the General Manager.

At the Council meeting of 6 June 2016, the General Manager submitted a new organisational structure comprising of five permanent senior staff and one temporary senior staff position (2 year temporary contract).

At the Council Meeting of 25 June 2018, Council unanimously reconfirmed the organisational structure, comprising of five permanent senior staff and one new temporary senior staff position (2 year temporary contract).

An enquiry has been submitted to Bayside Council.  No response has been received as at the date of publication.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 25

Item:                QWN019-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN004-20) - NSW Office of Local Government (OLG) Capital Expenditure Guidelines 2010 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

 

COUNCILLOR QUESTION

 

Could you please advise the council if a business case is developed for the rebuilding of Carss Park pool in its existing location without considering any other location, does that satisfy the OLG requirement for a business case with regard to capital expenditure in excess of $5 million.

 

OFFICER RESPONSE

This enquiry has been submitted to the NSW Office of Local Government.  No response has been received as at the date of publication.

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 26

Item:                QWN020-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN005-20) - Netstrata Jubilee Stadium - Cronulla-Sutherland Sharks 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

 

COUNCILLOR QUESTION

 

1.     How much are the sharks paying to Georges River Council to play NRL home games at Netstrata Jubilee stadium per year.

2.     Who negotiated the deal and was that deal approved by Council?

 

OFFICER RESPONSE

1.     The commercial-in-confidence agreement with Cronulla-Sutherland Sharks NRL Club has not been finalised.

2.     The Manager, Premium Facilities, in collaboration with the Director Assets and Infrastructure is negotiating the agreement.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 28

Item:                QWN021-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN006-20) - Georges River Regional Aquatic Facility 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

 

1.     Who decide that the third aquatic facility is to be “regional” not for example “district”?

 

2.     What is the difference between the two types of facilities and difference in cost and area?

 

OFFICER RESPONSE

1.   At its meeting on 23 April 2018, Council resolved as follows;

(a) That Council commence the preparation of a site suitability and feasibility study in the 2018/19 financial year for the construction of a new Georges River regional aquatic facility in the Carss Park recreation and sporting precinct.

 

(b) That the site suitability and feasibility study address, amongst other things:

 

(i)     The identification of whether a suitable site exists (having regard to the likely footprint/size of the facility, location and environmental constraints) to accommodate a regional aquatic facility in the Carss Park recreation and sporting precinct;

 

(ii)    Opportunities to improve public access to aquatic facilities in the City, including year-round recreational usage and the hosting of elite-level competitions;

 

(iii)    Complementary activities that could be co-located within the facility such as indoor courts, gymnasium, child care and library services, dining and rehabilitation/health care services, elite coaching/sports education, community meeting rooms and car parking;

 

(iv)   The preparation of funding options for the facility, including opportunities to stage the construction and funding of the facility over time;

 

(v)    The outcomes of the draft Open Space, Recreation and Community Facility Strategy and other strategic studies that are currently being prepared (such as the Foreshore Strategy and Carss Park Sport and Recreation Precinct Masterplan); and

 

(vi)   Other potential sites in the LGA that could accommodate a regional aquatic facility should the Carss Park precinct not be found to be suitable.

 

(c) That the General Manager prepare a report detailing:

 

(i)   The detailed program and milestones for preparation of the site suitability and feasibility study;

 

(ii)     The projected timeframe for completion;

 

(iii)     The proposed schedule for community consultation and engagement; and

 

(iv)    Estimated costs for delivery of the program and preparation of the study.

 

(d) That funding for the preparation of the study be considered as part of the 2018/2019 budget process.

 

Record of Voting:

For the Motion: Unanimous

 

2.   At its meeting on 26 August 2019, Council resolved to adopt the ‘Georges River Open Space, Recreation and Community Facilities Strategy 2019-2036’ (COM031-19).

The Strategy contains the following aquatic facility categories:

·   District: serves a population up to 50,000 people, costs up to $35 million, 4,000m2 – 6,000m2 in size.

·   Regional: serves a population of more than 100,000 people, costs up to $60 million, 6,000m2 – 12,000m2 in size.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 30

Item:                QWN022-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN007-20) - Operating Performance Ratio 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Could you please provide an explanation as to why the ratio has move from approx positive 12% in 2017 to negative 2.57% in 2018 and to 2.9% in 2019. This is an important ratio as council needs to be above 0% to be considered as a financially sustainable council and gives Council the opportunity to borrow money from state Government at a very reduced rate to finance capital projects. This ratio measures Council’s achievement of containing operating expenditure within operating revenue. That is spending within our means. The two former councils were in the positive in the year prior to amalgamation.

 

OFFICER RESPONSE

The ‘operating performance ratio’ measures how well council contained operating expenditure within operating revenue (excluding capital grants and contributions, fair value adjustments, and reversal of revaluation decrements). The benchmark set by the Office of Local Government (OLG) is greater than zero percent.

Pre-Amalgamation

In October 2015 the Independent Pricing and Regulatory Tribunal released its final report Assessment of Council Fit for the Future Proposals. The former Hurstville City and Kogarah City Councils were determined by IPART as ‘not fit’ to stand alone.

In examining the financial statements relating to the previous year (2014/15) of both councils, the operating performance ratios in the 4 years leading up to that year, are shown to be negative, with the exception of 2012/13 (for Hurstville) and 2014/15 (for Kogarah).

The positive result for Hurstville in 2013 appears to be an irregular year as it received additional income of $0.825 million as compensation for easement on its land, which is of a one off nature and was included in the revenue figure used in the calculation. The enhancement of Revenue with this amount impacted favourably on the ratio for that single year and therefore was not representative of the Council’s ongoing performance.

In 2014/15, both Councils recorded depreciation charges which were considerably lower than the previous year. There were no statements or reasons provided for the lower depreciation charge, in either sets of financial statements. This unusual reduction in operating expenditure, as a result of the unexplained decrease in the depreciation charge, had a favourable impact on the calculation of the respective operating performance ratios and contributed to the favourable outcome in that year in respect of Kogarah City Council. By applying the same reasoning, the ratio for Hurstville would also necessarily have been worse than that registered in 2014/15.

 

Immediately prior to the amalgamation the figures in the financial statements of both Councils in the financial year (2015/16) prior to amalgamation, relate to a period of 10.5 months. As stated in the calculations of the operating performance ratio (Note 13a(ii) of the respective annual financial statements), “Rates Revenue has been recorded to 30 June 2016 against expenditure to 12 May 2016”. The statements therefore cannot be compared to a 12 month financial year set of statements.

This meant that a greater amount of revenue (from rates) was included in the period under review, and was available to cover expenditure which related to a shorter duration. Rates revenue, if adjusted to reflect the 10 ½ months (1 July 2015 to 12 May 2016) to which expenditure was related, Hurstville’s revenue would need to decline by $4.322 million and Kogarah’s revenue by $3.222 million.

Using the ratios published in 2015/16 (the year prior to amalgamation) by Hurstville and Kogarah will therefore present a favourably skewed view of the performance of the 2 Councils in that year. They should therefore be interpreted with caution.

Post Amalgamation – 2016/17 to 2018/19

The calculation, as applicable to Council’s results of 2016/17, shows a ratio of 11.3% (Positive).

Council’s external auditor’s noted when confirming this ratio in 2016/17, that the revenue figure correctly included many items of a one-off nature, which would not be repeated in future years:

 

New Council Implementation Fund

$10.000 million

CDO litigation settlement

$  7.533 million

Additional instalment of Financial Assistance Grant

$  2.020 million

Total One-off Income

$19.553 million

To establish the use of this ratio, when examining the regular performance of Council, it was noted that it would be necessary to exclude these amounts from the calculation to obtain a proper view of Council’s ongoing operations.

When this adjustment is made, the operating performance ratio is a negative (1.7%). This makes the ratio comparable with those achieved in prior and future years.

As can be seen from the foregoing, both Kogarah and Hurstville Councils were subject to the same pressures on income and expenditure as those being experienced by Georges River Council. The problems are of a historical nature and have been difficult to reverse due to various legislative restrictions placed on amalgamated councils for the three years following the proclamation of each merger.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 31

Item:                QWN023-20      DEFERRED REPORT FROM 24 FEBRUARY 2020 (QWN008-20) - Directorate Profit and Loss 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

 

COUNCILLOR QUESTION

Could you please provide a breakup of each directorate whether they are making a profit or loss and how much. That is profit/loss for each directorate.

 

OFFICER RESPONSE

Refer to attached extract from Council’s adopted 2018/2019 Budget and Financial Statements and adopted 2019/2020 Budget.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

ATTACHMENTS

Attachment 1

Operating Result by Directorate

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 35


 


 


 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 37

DEFERRED REPORTS FROM COUNCIL MEETING 23 MARCH 2020

Item:                CCL013-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Environment and Planning Committee Meeting held on 9 March 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the Committee recommendations for Items ENV006-20 to ENV008-20, as detailed below, be adopted by Council.

ENV006-20       Adoption of Georges River Keeping of Animals Policy (2020)

(a)    That Council adopt the Georges River Keeping of Animals Policy (2020), contained in Attachment 3 to this report, subject to:

(i)     The removal of the maximum number of cats and dogs permitted to be kept on the property.

(ii)    The addition of the following note under the keeping of bees section – ‘Beekeepers are encouraged to contact their immediate adjoining neighbours prior to establishing beehives to consider any impacts that may arise from persons vulnerable to bee stings.’

(b)    That Council write to each individual/organisation that made a submission on the Draft Keeping of Animals Policy to advise of the amendments made to the Draft Policy received.

(c)    That Council rescind the following policies:

(i)     Local Orders Policy – Keeping of Animals (former Hurstville Council).

(ii)    Local Orders Policy No. 18 – The Keeping of Birds and Animals (former Kogarah Council).

ENV007-20       Draft Georges River Planning Agreements Policy 2020

(a)    That Council endorse the Draft Georges River Planning Agreements Policy – Revision 2 (2020) for the purpose of public exhibition.

(b)    That Council provide delegation to the General Manager to approve changes to ensure the readability of the document.

(c)    That any submissions received on the Draft Georges River Planning Agreements Policy – Revision 2 (2020) be reported back to Council following public exhibition.

(d)    That the wording in clause 5.26 (Indexation of monetary contributions) in the draft VPA Policy be strengthened to state that the value of monetary contributions will only be increased over time by indexation, not decreased.

(e)    That the clauses 2.10-2.12 in the draft VPA Policy in relation to the ‘Provisions of planning agreement relating to s7.11 and s7.12 contributions’ include a point that Council will generally not support the exclusion of the application of s7.11 and s7.12 contributions of the Act to development that is subject of the planning agreement, unless the contributions that could have been required under those sections are provided for in the planning agreement in addition to any other benefits provided for in the planning agreement.

(f)     That the definition of ‘surplus value’ in the draft VPA Policy be amended to read:

        “The value of the developers contribution under a planning agreement for a category of facilities less the value of development contributions are or could have been required to be made under s7.11 or s7.12 of the Act for that category in respect of the development the subject of the agreement.”

ENV008-20       Legal Report

That this matter be referred to a full Council Meeting for consideration.

 

 

FILE REFERENCE

19/2261

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Committee 09 March 2020

 


Georges River Council - Extraordinary Council Meeting - Monday, 20 April 2020

CCL013-20               DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Environment and Planning Committee Meeting held on 9 March 2020

[Appendix 1]             Minutes - Environment and Planning Committee 09 March 2020

 

 

Page 41

 


 


 


 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 42

Item:                CCL014-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report FIN008-20, FIN009-20, FIN010-20 and FIN012-20 from the Finance and Governance Committee Meeting held on 9 March 2020

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the Committee recommendations for Items FIN008-20, FIN009-20, FIN010-20 and FIN012-20, as detailed below, be adopted by Council.

FIN008-20        Audit, Risk and Improvement Committee Minutes from 19 August 2019 and 18 September 2019

That the Minutes of the Audit, Risk and Improvement Committee meetings held on the 19 August 2019 and 18 September 2019 (Special Financial Statements) be noted.

FIN009-20        Investment Report as at 31 January 2020

That Council receives and notes the contents of the Investment Report as at 31 January 2020.

FIN010-20        Quarterly Commercial Property Portfolio Report

That this matter be referred to a full Council Meeting for consideration.

FIN012-20        Legal Report

That this matter be referred to a full Council Meeting for consideration.

 

 

FILE REFERENCE

19/2261

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee 09 March 2020

 


Georges River Council - Extraordinary Council Meeting - Monday, 20 April 2020

CCL014-20               DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Finance and Governance Committee Meeting held on 9 March 2020

[Appendix 1]             Minutes - Finance and Governance Committee 09 March 2020

 

 

Page 47

 


 


 


 


 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 48

Item:                CCL015-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report ASS004A-20 from the Assets and Infrastructure Committee Meeting held 9 March 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the Committee recommendation for Confidential Item ASS04A-20, as detailed below, be adopted by Council.

ASS004A-20     Quarterly Report for Premium Facilities Portfolio

That Council receives and notes the Quarterly Report for Premium Facilities Portfolio Report for the quarter ending 31 December 2019.

 

 

FILE REFERENCE

19/2261

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee 09 March 2020

 


Georges River Council - Extraordinary Council Meeting - Monday, 20 April 2020

CCL015-20               DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Assets and Infrastructure Committee Meeting held 9 March 2020

[Appendix 1]             Minutes - Assets and Infrastructure Committee 09 March 2020

 

 

Page 53

 


 


 


 


 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 54

Item:                CCL016-20       DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Community and Culture Committee Meeting held on 9 March 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 RECOMMENDATION:

That the Committee recommendations for Items COM009-20 to COM014-20, as detailed below, be adopted by Council.

COM009-20      Adoption of Georges River Council Public Art Policy 2020

That Council adopts the Georges River Council Public Art Policy (2020).

COM010-20      Outgoing Sponsorship and Donations

That Council approve the event sponsorship request of $2,002 ($500 financial value and $1,502 in-kind value) to support ‘Buddha’s Birthday Multicultural Festival’ on Sunday 19 April 2020.

COM011-20      Adoption of Georges River Council Grants, Donations and Sponsorship Policy 2020

That Council adopts the Georges River Council Grants, Donations and Sponsorship Policy 2020.

COM012-20      Draft Georges River Innovation Strategy 2020

(a)    That Council endorse the attached draft Georges River Innovation Strategy 2020 for public exhibition for not less than 28 days to facilitate community consultation.

(b)    That a further report be submitted to Council detailing any public submissions made during the exhibition period, together with any recommended changes to the draft Georges River Innovation Strategy 2020.

(c)    That a further report be prepared which investigates the potential establishment of an Innovation Standing Committee to drive implementation of the Strategy, including the innovation strategies that would achieve productivity savings as identified in the Independent Pricing and Regulatory Tribunal (IPART) application reported to Council on 10 February 2020.

COM013-20      Leading for Change - Event Series

That Council receive and note the ‘Leading for Change’ event series as a precursor to future advocacy work.

COM014-20      Georges River Reputation Strategy

That Council endorse the Georges River Reputation Strategy which is attached to this report.

 

FILE REFERENCE

19/2261

ATTACHMENTS

Attachment 1

Minutes - Community and Culture Committee 09 March 2020

 


Georges River Council - Extraordinary Council Meeting - Monday, 20 April 2020

CCL016-20               DEFERRED REPORT FROM 23 MARCH 2020 - Report of the Community and Culture Committee Meeting held on 9 March 2020

[Appendix 1]             Minutes - Community and Culture Committee 09 March 2020

 

 

Page 58

 


 


 


 

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 60

Item:                CCL017-20       DEFERRED REPORT FROM 23 MARCH 2020 - Audit, Risk and Improvement Committee and Internal Audit Annual Report to Council 2019 

Author:            Internal Auditor

Directorate:     Office of the General Manager

Matter Type:    Finance and Governance

 

 

 

RECOMMENDATION:

That the Annual Report to Council of the Audit, Risk and Improvement Committee and Internal Audit 2019 be received and noted.

 

Executive Summary

1.     The purpose of this report is tabled under Clause 5.1 of the Audit, Risk & Improvement Committee Charter which requires that:

The Committee through the Chairperson shall submit and present on an annual basis, a formal report to Council outlining the Committee’s major achievements, issues identified and other relevant matters, to a closed session of a Council meeting.

2.     As the Audit, Risk and Improvement Committee’s (ARIC) achievements are closely linked to the Internal Audit activities, it is appropriate that both are recounted in the same report.

3.     The report includes the following matters:

·        Key achievements

·        Assessment of the key responsibility areas of ARIC

·        Committed Dashboard, including meetings held during the year, participation of members and staff, Actions Register and Internal Audit reports considered

·        Internal Audit Plan status

·        Other audit activities undertaken

·        Proposed requirements affecting the ARIC and Internal Audit function.

 

Background

4.     The ARIC commenced with its current independent committee membership in October 2016, replacing the former Audit and Risk Management Committee. The ARIC comprises three independent members:

·        Mr John Gordon (Chair elect)

·        Ms Elizabeth Gavey

·        Mr Stephen Horne

 

5.     In October 2017, two councillors were appointed to the ARIC. These are:

·        Councillor Christina Wu

·        Councillor Warren Tegg

 

6.  The ARIC operates under the auspice of the Audit, Risk and Improvement Committee Charter (Charter) which was adopted by Council on 1 May 2017. The intention of establishing the ARIC and adopting the Charter was to reflect the new Local Government (Planning and Governance) Amendment Act 2016 which mandates the requirement for an Audit, Risk and Improvement Committee and specifies their responsibilities.

While the legislation does not take effect until March 2021, Georges River Council took a proactive position to support a sound governance framework and to provide greater assurance around Council’s activities.

 

7.  Concurrently, with the merger of the former Hurstville and Kogarah Council’s into Georges River Council, the position of Internal Auditor was allocated in the new organisational structure. This position is aimed at supporting the ARIC and providing a systematic, disciplined approach to evaluating and improving council operations by way of a executing a risk-based Audit Plan and in the provision of advice.

 

Financial Implications

8.     Within budget allocation.

 

File Reference

D20/5434

 

 

 

 

ATTACHMENTS

Attachment 1

ARIC Annual Report 2019

 


Georges River Council - Extraordinary Council Meeting - Monday, 20 April 2020

CCL017-20               DEFERRED REPORT FROM 23 MARCH 2020 - Audit, Risk and Improvement Committee and Internal Audit Annual Report to Council 2019

[Appendix 1]             ARIC Annual Report 2019

 

 

Page 76

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 77

Item:        NM013-20     DEFERRED REPORT FROM 23 MARCH 2020 - Development of a Domestic Violence Brochure for Georges River Local Government Area

Councillor:      Councillor Symington 

 

MOTION:

That Council work with local Family and Domestic Violence service providers through the St George Domestic Violence Committee to develop a brochure for the Georges River area that addresses Family and Domestic Violence and coercive control.

 

 

Director’s Comment

Consistent with the Community Strategic Plan goals that the community is socially and culturally connected (Goal 5.3) and that the community is safe and healthy (Goal 5.5).

 

Financial Implications

Within existing budget allocation. Budgeted funds of approximately $5,000 from project number 460010 (Community Safety) are allocated to Domestic Violence prevention programming and can be utilised for the development of this resource.

 

File Reference

D20/12068

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 78

Item:        NM014-20     DEFERRED REPORT FROM 23 MARCH 2020 - Removal of Items from Kerbside Recycling Bins

Councillor:      Councillor Katris 

 

MOTION:

That Council write to the NSW Minister for Energy and Environment, the Hon. Matt Kean MP requesting:

(a)      the  development and implementation of a campaign that addresses the removal of return and earn eligible containers from domestic recycling bins located on public lands and that this campaign consider actions such as education material discouraging the removal of  return and earn containers from domestic recycling bins; and

(b)      a review of the Waste Avoidance and Resource Recovery Act 2001 (and associated Regulation)  be undertaken to consider an amendment that would enable councils to fine persons removing return and earn eligible containers from domestic recycling bins located on public lands.

 

 

Director’s Comment

The Container Deposit Scheme (earn and return scheme) was established under the Waste Avoidance and Resource Recovery Act 2001 and is administered by the NSW EPA.

Council currently has a resource sharing arrangement with the contractor whereby Council receives some income from the sale of return and earn eligible containers collected from the yellow lid bins.

It is not an offence for a person to remove ‘return and earn’ recyclables from a Council yellow lid bin whilst placed on the kerb and outside a property. The material in the bin when placed on the kerb is owned by the collection contractor (Suez) under Council’s current waste contract.

However once a person enters onto private premises to remove such items from a bin it becomes trespassing and is a matter for the Police.

It is considered that to address this issue there would need to be a change to the Waste Avoidance and Resource Recovery Act 2001 and associated Regulation to make it an offence for the removal of return and earn eligible containers from domestic recycling bins located on public lands by unauthorised persons.

 

 

Financial Implications

No financial/budget impact for this recommendation.

 

File Reference

D20/45977

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 79

Item:        NM015-20         DEFERRED REPORT FROM 23 MARCH 2020 - Commercial Use of Public Parks in Georges River Local Government Area

Councillor:      Councillor Tegg 

 

MOTION:

That the General Manager prepare a report detailing the current policies and practices of Council in regard to the commercial use of public parks and spaces in Georges River.  That the report address (amongst other things):

(a) The adequacy of the existing Council policies that regulate these activities, particularly in terms of noise and other amenity impacts;

(b) Whether the existing fees and charges that apply to these activities are appropriate;

(c) Whether the utilisation of public parks and spaces for these activities is adversely restricting access by the broader community; and

(d) The additional costs involved should Council commence the pro-active policing of these activities.

 

 

 

Director’s Comment

There are currently two policies in existence (from the former Hurstville and Kogarah Councils) that relate to the commercial use of public parks in the Georges River local government area.  Both policies are consistent in fee structure and contain similar permitted activities, start times and conditions.  There are however some variance in certain areas of the policies. 

Council has an existing permit process in place, however the main challenge to date has been enforcement as commercial activities across the various locations are often difficult to police.  While there are a small number of operators that obtain permits each year, the majority do not.  An opportunity exists to develop and implement a harmonised policy. 

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D20/47508

 

 

 

  


Georges River Council – Extraordinary Councl Meeting -  Monday, 20 April 2020                                                                                                              Page 80

Item:        NM016-20         DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Consideration of Employee Costs

Councillor:      Councillor Katris 

 

MOTION:

(a)    That Council not proceed with any:

i.   Staff budgetary reductions in the 2020/2021 budget; and

ii.   Reduction in staff numbers prior to or during the 2020/2021 budgetary period.

(b)    That Council reduce expenditure and increase income as outlined in the IPART application Part B, Section 5 and Appendix A (Productivity improvements and cost containment strategies).

 

 

 

Director’s Comment

The current Local Government State Award (2017) mandates an average annual wage increase of 2.5% for employees.

This increase also affects related employee costs such as superannuation, leave entitlements, grant days, vehicle allowances, overtime, casual rates, performance increases, etc. 

The total impact each year on employee costs in the budget is therefore approximately 1-2% above the Award increase.

 

Financial Implications

1.  Council’s adopted Long Term Financial Plan 2019-2029, forecasts a $13 million operating deficit in the 2020/21 budget.

 

2.  The 2019/20 Award increase was equivalent to approximately $1.8 million. However, as previously stated, employee costs are much more than staff salaries and wages.

 

3.  The draft 2020/2021 Budget currently under preparation has estimated an Award increase of 2.5% which could equate to a $3 million increase in the draft budget for employee costs. It should be noted that the mandated increase for the Award (2020) that would take effect in July 2020 is yet to be determined by the parties, however a 3% increase has been mooted.

 

4.  Council has also been advised that the amount of Council’s contribution under the Defined Benefits Superannuation Scheme is likely to increase above the Award increase. Workers Compensation Insurance premiums are also likely to increase. 

 

File Reference

D20/53152

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 81

Item:        NM017-20         DEFERRED REPORT FROM 23 MARCH 2020 - Business Continuity Plan and Contingincies in Respect to COVID-19

Councillor:      Councillor Tegg 

 

MOTION:

(a)    That the General Manager prepare a report that:

i.   informs Council on the number of staff (permanent, temporary and casual) engaged by Council that may not have sufficient paid leave to cover a 14 day exclusion from work;

ii.   requests that the above information be provided by contractors of Council provided services (eg. pools, construction work, etc) and information about their plans for the provision of those services in the event of staff shortages due to exclusions;

iii.  details Council’s plans to continue delivering services, while protecting staff and the public, in the event of a public health emergency and our plans to communicate that information to residents;

iv.  provides a summary of the costs/losses to Council arising from COVID-19 in the 2019/20 and 2020/21 financial years;

v.  recommends any changes to Council policies based on our experience of COVID-19 to improve our response to future serious events; and

vi.  investigates options for the delivery of Council services and any other assistance to at-risk groups, including the elderly and infirm, during the crisis.

(b)    That the General Manager write to LGNSW and the Minister for Local Government to:

i.  support an agreement between LGNSW, the Minister for Local Government and the representatives of Council workers to provide special leave for all Council employees, regardless of their method of employment, to ensure that they are no worse off if they are required to self-isolate or seek treatment due to exposure to COVID-19;

ii.  seek funding from the NSW government to assist with the cost of providing special leave as set out above; and

iii. highlight the public health benefits of providing special leave to all Council workers so that they do not have to come to work when sick in order to pay their bills and keep food on the table.

 

 

Director’s Comment

Councillors were provided with a briefing by the General Manager on 16 March 2020 which outlined Council’s operational response to date in relation to the COVID-19 pandemic.

 

Councillors were briefed on events, gatherings of more than 500 people, ANZAC Day services, non-essential meetings with external customers/clients, public and staff arrangements, leave arrangements, continuity planning for essential and non-essential services, customer interactions and social distancing, remote working, potential impacts on income in the 2019/20 budget, projected deficit for the draft 2020/21 budget, contractual obligations for contracts and other agreements, supermarket delivery times and the NSW government position on the conduct of Council and Panel meetings and restricting attendance by the public. 

 

A more detailed updated will be provided as part of any future report to Council.

 

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D20/56528

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 83

Item:        NM018-20         DEFERRED REPORT FROM 23 MARCH 2020 - Local Business Support During the COVID-19 Pandemic

Councillor:      Councillor Tegg 

 

MOTION:

(a)    That the General Manager be authorised to take appropriate action within the current Economic Development budget of the City Strategy and Innovation Directorate to introduce a business support program for businesses that may have been affected by the outbreak of COVID-19, either as a result of a decline in customers or an interruption to their supply chain. This action could include an information campaign to businesses regarding Council’s existing policies that may assist them and advising how shoppers and diners can safely visit their favourite locations while complying with social-distancing guidelines.

(b)    That the General Manager prepare a report to Council on a program to support local business recovery once the medical advice means that the current social-distancing rules and the restrictions on the size of gatherings are repealed.

 

 

Director’s Comment

This Motion has been submitted in accordance with Clause 16.5 and Clause 16.6 of Council’s Code of Meeting Practice (which reflects s372(3) and s372(4) of the NSW Local Government Act 1993).

Consistent with Economic Development Strategy

The support for local businesses is a key aim of Council’s Economic Development Strategy.  Actions are planned to support businesses, including workshops to assist businesses to diversify their customer base and increase their resilience to disruption.  A marketing plan is under development for both Kogarah and Hurstville.  However, funding for implementation of the plan was to be a budget bid for 2020/21.

Community Strategic Plan

This is consistent with Pillar 4, A Diverse and Productive Economy.  Goal 4.1 states:

“Local businesses are supported to help protect jobs and create employment opportunities.”

 

 

Financial Implications

Initial actions could be funded from the City Strategy and Innovation (Economic Development), with an available budget of $20,000.

Possible costs and funding for the recovery program would be discussed in the report to Council should Council resolve to support this Motion.

 

File Reference

D20/56848

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 84

Item:        NM019-20         DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Suspension of the Councillor Ward Discretionary Fund

Councillor:      Councillor Tegg 

 

MOTION:

That arising from Council’s deferral of the rates harmonisation, minimum rate harmonisation and Special Rate Variation application and after considering the forecast operating deficit of $13 million for 2020/2021, Council not proceed with the annual budget allocation of $1 million for the Councillor Ward Discretionary Fund in the draft 2020/21 budget.

 

 

 

Director’s Comment

The Councillor Ward Discretionary Fund enables Councillors to provide minor financial support to individuals and community groups (or for the provision of minor capital works within wards) pursuant to section 356 of the Local Government Act 1993.

 

Council’s adopted Long Term Financial Plan 2019-2029, forecasts a $13 million operating deficit in the 2020/21 budget.

 

Financial Implications

Should Council resolve to support this Motion, there would be no requirement to fund $1,000,000 in the 2020/21 Operational Plan (budget). 

 

File Reference

D20/57259

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 85

Item:        NM020-20         DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Amendment to Mayor and Councillors Expenses and Facilities Policy

Councillor:      Councillor Tegg 

 

MOTION:

(a) That the General Manager makes appropriate amendments to the Mayor and Councillors’ Expenses and Facilities Policy 2018 to provide pro-rata expense allocations for any financial year that contains a gazetted NSW local government election;

(b) That the General Manager be authorised to amend the Policy and proceed to immediately publicly exhibit the revised Policy to enable the changes to be enacted by Council prior to the September 2020 local government elections; and

(c) That Council’s Audit Risk and Improvement Committee be requested to provide feedback on the draft amendments during public exhibition of the amended Policy.

 

 

 

Director’s Comment

At its meeting on 28 May 2018, Council adopted the current Mayor and Councillors’ Expenses and Facilities Policy.  The current version of the Policy does not include any provisions relating to pro-rata expense payments to Councillors during election years.

It would be appropriate to amend the Policy to ensure that sufficient budget allocations remain available for incoming Councillors who are elected during the September 2020 elections.

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D20/66432

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 86

Item:        NM021-20         DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Consideration of Internal Borrowing for Georges River Aquatic Facility

Councillor:      Councillor Hindi 

 

MOTION:

(a)    That Council investigate the possibility of borrowing money from Council’s internal reserves to fund the design and construction of an aquatic facility on the existing Carss Park site or in the Carss Park precinct.

(b)    That the General Manager prepares a report outlining whether it is feasible to borrow the money from internal reserves and prepare a business case to establish an indicative payback period.

 

 

Director’s Comment

Council has three forms of cash reserves; internally restricted, externally restricted and unrestricted.

Internally restricted reserves are established to meet the liabilities of Council and/or to reinvest into commercial, strategic and asset management initiatives. (For example Council has an election reserve that isolates funds each year into an internally restricted reserve, to minimise the usual cash impact ($800,000) of funding the election every 4 years).  In terms of liabilities and the management of cash to ensure coverage, Council holds cash reserves to meet the liability associated with employee leave entitlements and security bonds, deposits and retentions, which at 30 June 2019 was a liability of $25 million.

Externally restricted cash reserves include those such as developer contributions and Council is bound by the conditions of the contributions plan through which the funds were collected and the purpose for which they were collected.

Unrestricted cash reserves which would be required to fund any internal or external loan repayments had a balance of $1.7 million as at 30 June 2019.

Council’s adopted Long Term Financial Plan 2019-2029 has a forecast deficit of $13 million next financial year and indicates a deteriorating financial position unless an increase in revenue and/or change to services occurs.  Therefore there will continue to be a decline in the unrestricted cash balance.

 

Financial Implications

Should Council resolve to support this Motion, the restrictions on borrowing from internal reserves will be provided in a future report.

 

File Reference

D20/63552

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 87

Item:        NM022-20         DEFERRED REPORT FROM 23 MARCH 2020 - Honouring Veterans at Georges River Council Meetings

Councillor:      Councillor Konjarski 

 

MOTION:

(a)    That Council honour the brave Australians who have served and those who have died as a result of war with an acknowledgement at the April 2020 Council meeting.

(b)    That the General Manager amend Schedule 1 of Council’s Code of Meeting Practice to include an ‘Acknowledgement of Australian War Veterans’ within the Order of Business for all future Council meetings.

 

 

Director’s Comment

The Georges River Council Code of Meeting Practice 2019 would require an amendment to include a standing acknowledgement of Australian war veterans, or similar, at all future Council meetings.

Any change to the Code of Meeting Practice (June 2019) would require community consultation by way of public exhibition.

 

Financial Implications

No financial/budget impact for this recommendation.

 

 

File Reference

D20/63575

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 88

Item:        NM023-20       DEFERRED REPORT FROM 23 MARCH 2020 - Georges River Off-Leash Dog Area Strategy

Councillor:      Councillor Payor 

 

MOTION:

(a)    That Council undertakes a detailed audit of all dog parks within the Georges River Council Local Government Area to identify sites where additional amenities are required, to improve access using inclusive design principles, and include site lighting where appropriate;

(b)    That Council publishes updated information including the location and characteristics of each off-leash area on Council’s website;

(c)    That Council prepares a future strategy for the Local Government Area with the objective of households to be within 10 minutes (800m) of a dog exercise area, and to investigate additional off-leash dog exercise areas with temporary trials in conjunction with community consultation; and

(d)    That Council provide community consultation via Your Say Georges River, for the potential establishment of a dedicated dog park within the Local Government Area. 

 

 

Director’s Comment

Under the NSW Companion Animals Act, Councils are required to provide at least one designated dog off-leash area within their local government area.

Council dog owners have access to nine off-leash dog parks in the Georges River area, where dogs can run, exercise and socialise leash-free with other dogs and visitors. These areas are located across Peakhurst, Blakehurst and Kogarah Bay Wards. However, Council does not currently provide a dog off-leash area in either Mortdale or Hurstville Wards.

By comparison Canterbury Bankstown Council provides nine designated areas and Sutherland Shire Council provides six, noting both these neighbouring LGA’s having significantly larger populations and geographical areas.

At its meeting on 23 September 2019, Council resolved to investigate potential locations for an off-leash dog area within the Mortdale and Hurstville Wards and for a report to include the estimated costs for establishment of an off-leash dog area and preliminary consultation results with residents.

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D20/63631

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 89

Item:        NM024-20         DEFERRED REPORT FROM 23 MARCH 2020 - Banning Developers and Real Estate Agents from Serving as Councillors

Councillor:      Councillor Hindi 

 

MOTION:

I call on the NSW state government and the opposition to ban developers and real estate from serving on council. I ask Council to write to the state Government and the opposition leader advising them that Georges River Council support the concept of banning developers and real estate agents from serving on council.

 

However, we ask the State Governemnt to succinctly define what a developer is and to ensure there are no loophole in the definition. As defined by the electoral commission you can drive a truck through it. It needs to be redefined accurately. I will give an example on the definition.

 

As the Minister for Local Gevernment has said on many occasions that the most important measure was implementing existing integrity measures that" took the sugar off the table" for any property developer who might be seeking to benefit from being elected.

 

The state Governement has taken the sugar off the table when dealing with DAs but have kept planning proposals in the hands of Councillors. Planning Proposal is the old Spot reasoning where you are allowed ( merit based ) to change a zoning from two storeys to 15 storeys as an example. In order to ensure that " ALL the sugar is taken off the table " then planning Proposals must be determined by independent panel and not councillors. That way councillors can go back to basics and look after roads, rates, rubbish, parks, libraries, etc.

 

The Minister for Planning has preempted in manny of his speeches that Planning Proposals will be something of the past as LEP will be reviewed every five years.

 

Architects, planners, engineers,lawyers employees of developers etc should be banned as well if they derive most of their income from developers. But where do you draw the line?

however, we need to start somewhere and that is banning developers and real estate agents is the start. Until such time as the Stetate Government takes away planning proposals from councillors then developers should be banned.

 

A succinct definition of developer is paramount as many councillors are being accused of being developers as opposed to being an investor and their reputation is tainted without any proof or justification? For example under  the current definition of a developer, a person can submit a DA for 100 units and is determined prior to running for council, then he is not considered as a developer. But a person that has built two houses and a granny within seven years is considered a developer. That is catching the small investor as opposed to catching that big developer from serving on council. While councillors can be lobbied by applicants, panel members can not be lobbied or contacted by the developer/ applicant otherwise can be disqualified from determining the application. We need remove the bad stigma associated with developers serving on council. Either ban the developers or remove the sugar off the table to ensure transparency.

 

 

 

Director’s Comment

The NSW Local Government Act 1993 (sections 274 – 276) defines who may be elected to civic office.

 

There are no current provisions that prohibit developers or real estate agents from serving as councillors unless they are disqualified from holding civic office pursuant to sections 274-276 of the Act.

 

Financial Implications

No financial/budget impact for this recommendation.

 

 

File Reference

D20/67533

 

 

 

   


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 91

  Item:      QWN024-20      DEFERRED REPORT FROM 23 MARCH 2020 - Coronavirus (COVID-19) - Council Preparations and Continuity Planning 

Author:            Councillor Liu

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Can the General Manager please provide details of Council’s actions/planning to date to be fully prepared for the Coronavirus (COVID-19) pandemic?

For example, cleaner work places related to Council buildings, sports facilities, community centres, Council’s depots, childcare facilities, public libraries, public transport facilities (train stations, bus stops and settingsetc.

OFFICER RESPONSE

Councillors were provided with a briefing by the General Manager on 16 March 2020 which outlined Council’s operational response to date in relation to the COVID-19 pandemic. A summary of these actions included:

 

·    Events, gatherings, community engagement and ANZAC Day services have been cancelled to reduce WHS and public health risks to staff and the community

·    Non-essential meetings with external customers/clients have been cancelled

·    Social distancing has been implemented for all public and staff interactions in public areas and staff-only areas (1.5m separation between staff)

·    Continuity planning for essential and non-essential services has been completed

·    Potential impacts on income in the 2019/20 budget and impacts on the projected deficit for the draft 2020/21 budget are being updated

·    A review of contractual obligations for contracts and other agreements has been undertaken

·    Assessment of requests for rental reduction and fee waivers has commenced

·    Supermarket delivery times have been relaxed

·    Intensive cleansing programs have been implemented in all public and staff areas and across Council facilities and venues

·    The NSW government has advised on restricting attendance by the public at all Council and Planning Panel meetings.

·    Cleansing of public transport facilities is the responsibility of the NSW government.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 93

Item:                QWN025-20      DEFERRED REPORT FROM 23 MARCH 2020 - Draft 2020/2021 Budget - Consideration of Accelerated Implementation of LED Street Lighting Replacement Program 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Can Council borrow funds from internal reserves to accelerate the implementation of the LED street lighting replacement program, to ensure Council meets its 2025 zero emissions target?

OFFICER RESPONSE

1. Council is participating in the proposed upgrade of street lights on residential roads by Ausgrid.  The program provides for the outdated, energy inefficient infrastructure (replacement of all old mercury vapour luminaires) to be replaced with LED luminaires across the LGA. 

 

2.    This project called “Lighting the Way” commenced to provide councils with options for replacing current street lights with LED lights to reduce electricity costs.  Street lights account for just under 50% of Council’s current electricity use and this program will also assist Council to reduce its carbon emissions towards zero net emissions.  Street lighting costs total $2.5 million annually for the cost of electricity and this amount excludes any capital costs.

 

3.  In addition, the Australian Government is considering ratifying the global Minamata Convention which would result in a ban on manufacturing or importing mercury vapour lamps by the end of 2020. The Minamata Convention is a global treaty to ban the use of mercury by 2021. This includes the manufacturing and importation of mercury vapour lamps.  The proposed ‘Lighting the Way’ Project involves the replacement of all old mercury vapour luminaires.

 

4. There are 3 options for funding the LED replacement program, these include:

·     Participate and apply to Ausgrid for funding for the roll out of replacement lights.

·     Participate and use internal funds to pay for the roll out of replacement lights.

·     Do not participate – business as usual and have the lights replaced as they become faulty.

 

5. Processes involved with the replacement of 3,677 (40%) of Ausgrid street lights on residential roads within the Local Government Area with energy efficient LED type light fittings is estimated to cost $540,00 per year or $1.62 million over 3 years. The works would be undertaken by Ausgrid over a 3 year period and would commence in late 2020. 

 

6. It is estimated that annual savings of $359,000 could occur from the LED replacement program.

 

7. Replacement of the LED luminaries could potentially be funded from the Assets and Infrastructure Reserve and the annual savings could partially pay back the Reserve each year.  Without additional repayments from the unrestricted cash reserves, the balance of the Asset Replacement Reserve would decline. Therefore, the future replacement of the remaining 5,591 street lights with LED luminaries would need to be considered with caution due to Council’s deteriorating financial position.

 

8. Council’s adopted Long Term Financial Plan 2019-2029, forecasts a $13 million operating deficit in the 2020/21 budget. Unrestricted cash reserves which would be required to fund any internal loan repayments had a balance of only $1.7 million as at 30 June 2019.

 

9. A detailed report on the financial implications and funding options for the Council reaching zero net carbon emissions by 2025 will be presented to Council in April 2020.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

    


Georges River Council – Extraordinary Council Meeting -  Monday, 20 April 2020                                                                                                             Page 94

CONFIDENTIAL (CLOSED SESSION)  

Confidential items (Closed Meeting)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

RECOMMENDATION:

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Meeting at which the press and public are excluded.

 

CCL005A-20    DEFERRED REPORT FROM 16 DECEMBER 2019 (CCL081-19 / ENV047-19) - Report of Enviroment and Planning Committee held on 9 December 2019

(Report by Executive Services Officer)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (a) it is considered the matter deals with personnel matters concerning particular individuals (other than Councillors).

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than Councillors).

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.