AGENDA


Assets and Infrastructure Committee

 

Tuesday, 14 April 2020

7.00pm

 

Ground Floor, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 14 April 2020                             Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

3.      Apologies / Leave of Absence

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 09 March 2020 (SF19/3563)

8.      Committee Reports

ASS006-20        Georges River Traffic Advisory Committee Meeting - 7 April 2020

(Report by Coordinator Traffic & Transport)............................................................... 3

ASS007-20        T19/013 Construction of Oatley Park Oval Sporting Amenities Building

(Report by Manager, Project Delivery)...................................................................... 10  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 14 April 2020                             Page 3

Committee Reports

Item:                   ASS006-20        Georges River Traffic Advisory Committee Meeting - 7 April 2020 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 7 April 2020 be adopted by Council.

 

EXECUTIVE SUMMARY

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 7 April 2020 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

BACKGROUND

 

2.      The Traffic Advisory Committee Meeting of 7 April 2020 was held remotely due to   COVID-19 restrictions.

 

FINANCIAL IMPLICATIONS

 

3.      Budget allocation

a.      RMS Traffic Facilities Grant            $400,000

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

a.      RMS Traffic Facilities Grant            $130,000

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 7 April is $48,500 to be allocated from the RMS Traffic Facilities Grant.

 

FILE REFERENCE

D20/78125

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 07 April 2020

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Tuesday, 14 April 2020

ASS006-20             Georges River Traffic Advisory Committee Meeting - 7 April 2020

[Appendix 1]          Minutes - Traffic Committee 07 April 2020

 

 

Page 8

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 14 April 2020                             Page 10

Item:                   ASS007-20        T19/013 Construction of Oatley Park Oval Sporting Amenities Building 

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

Recommendation:

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T19/013 Construction of Oatley Park Oval Sporting Amenities Building as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T19/013 Construction of Oatley Park Oval Sports Amenities Building to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters contained within the confidential attachments.

Background

3.      The existing amenity building at Oatley Park Oatley has reached the end of its serviceable lifespan and is due for replacement.  Council has begun replacing public amenities buildings, as required, using standardised designs based on the needs of each individual park.

The scope of works under this tender for the Construction of Oatley Park Oval Sporting Amenities Building includes the provision of services including sewerage, water and power to the site.

The works involve:

·        The supply and maintenance of temporary amenities for public toilets and club storage.

·        Site establishment including but not limited to site fencing, tree preservation zones and sediment control.

·        Demolition and disposal of existing amenities building.

·        All earth works as specified in RFT T19/013 including but not limited to the disposal of all required excavated material.

·        All construction works are to be approved by the principals (GRC) certifiers or relevant authorities.

·        All construction works are to be carried out with reference to both specifications and plans stamped “for construction” which are to be provided to the contractor once the signed contracts are returned to GRC superintendent.

·        Works are to commence June 2020 with completion required prior to  December 2020.

Accordingly, tender documentation was then prepared for the tender T19/013 Construction of Oatley Park Oval Sporting Amenities Building.

4.      Tender documentation included:

(a)     RFT T19/013– Construction of Oatley Park Oval Amenities General Conditions of Contract Incorporating AS 4000 - 1997 (as amended).

(b)     Returnable Schedules.

(c)     Scope of Works, Technical Specifications and Construction Drawings.

(d)     Geotechnical report.

5.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

(a)  Price and trades break-up in accordance with the provided Bill of Quantities; and

(b)  Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

(a)  Specific experience and expertise in similar works;

(b)  Company profile; current commitments for main and sub-contractors ; and

(c)   Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

(a)  Quality experience and  quality references of the Tenderer;

(b)  Nominated site personnel CVs and previous work history; and

(c)   Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

(a)  Proven capacity to meet deadlines;

(b)  Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

(c)   Sequencing of the works.

5.      Proposed methodology

(a)  Traffic and  pedestrian  management plan;

(b)   Storage of materials and disposal of waste (including potential asbestos); and

(c)   Appropriate systems and procedures to comply with all applicable WHS and environmental obligations.

 

Mandatory Criteria:

1.      Insurances:

(b)  Public Liability min. $20M;

(c)   Workers Compensation; and

(d)  Comprehensive Vehicle(s) Insurance.

6.      T19/013 Construction of Oatley Park Oval Amenities was advertised in the Sydney Morning Herald and Tenderlink on 11 February, 12 February and 15 February 2020. 

7.      Three (3) Requests for Information were issued during the tender period.

TENDERS RECEIVED

8.      The Sixteen (16) tenders received via Tenderlink from the following companies:

Carden Builders

Civil Connect Group

Consulted Project Services

Fleetwood Urban

Grindley Constructions

Homan Constructions

J+CG Constructions

JAG Building & Bricklaying

Kellyville Building

Lanskey Constructions

Matrix Group Co

Momentum Built

Rapid Constructions

Structen

Sullivan Constructions

Dezign

 

9.      There were no late tender submissions were received.

10.    As at Close of Business on 12 March 2020 all tenders recorded in the Council’s Document Management System (CM9) by the Records Department.

11.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including the methodology and sign the conflicts of interest declarations have been made aware of the identifies of the Tenderers.

12.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenderers against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan.


 

 

Financial Implications

13.    Within budget allocation.

 

Risk Implications

14.    Operational risk/s identified and management process applied.

 

Community Engagement

15.    Community engagement was conducted including consultations with sporting groups on the building design.

 

File Reference

D20/79276

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment B - T19-013 Oatley Park Oval Sports Amenities Building - Tender Assessment Summary - Collated Results - published in separate document (Confidential)

Attachment 2

Confidential Attachment A - T19   013 Construction Of Oatley Park Oval Sports Amenities Building - published in separate document (Confidential)