MINUTES


Finance and Governance Committee

 

Monday, 09 March 2020

6.00pm

 

Level 1, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 


PRESENT

Council Members

Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor Sam Elmir, Councillor Con Hindi, Councillor Rita Kastanias, Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director Legal Services and General Counsel – Ms Jenny Ware, Executive Assistant to Director of Business and Corporate Services – Mrs Nickie Paras, Manager - Office of the General Manager Ms Roxanne Thornton – Internal Auditor – Ms Juliette Hall, Acting Executive Manager, Engineering Operations – Ms Fiona Campbell, Integrated Planning and Reporting Officer – Ms Vicki McKinley, Executive Services Officer – Mrs Marina Cavar, Chief Financial Officer – Ms Danielle Parker, Head of Strategic Property – Mr Bernard Morabito, Strategic Property Specialist – Mr Jim Alison  and Help desk Officer – Mr Lee Fermor.

OPENING

Councillor Badalati, opened the meeting at 6.06pm.

ACKNOWLEDGEMENT OF COUNTRY

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Note:        Councillor Kastanias arrived to the meeting at 6:07pm.

 

APOLOGIES/LEAVE OF ABSENCE

There were no apologies or requests for leave of absence.

NOTICE OF WEBCASTING

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on Council’s website.

DISCLOSURE OF INTEREST

Councillor Kastanias disclosed a Pecuniary Interest in relation to Item FIN010-20 (Property Matter – Quarterly Commercial Property Portfolio Report) for the reason that she is a Lessee to the property known as 1022 Forest Road, Lugarno. Councillor Kastanias will not be participating in the discussion or voting on this Item.

PUBLIC FORUM

There were no speakers registered for this meeting.

 

 

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Finance and Governance Committee - 10 February 2020

RECOMMENDATION: Councillor Katris and Councillor Agius

That the Minutes of the Finance and Governance Committee held on 10 February 2020, be confirmed.

Record of Voting:

For the Motion: Unanimous

    

COMMITTEE REPORTS

FIN007-20        2019/20 Half Yearly Progress Report and Budget Review Statement for Quarter Ending 31 December 2019

(Report by Integrated Planning and Reporting Officer)

Recommendation: Councillor Katris and Councillor Agius

(a)    That Council receive and note the Half Yearly Progress Report July 2019 – December 2019 (Attachment 1) of performance made against Georges River Council’s Delivery Program 2018/19 to 2020/21 and Operational Plan 2019/20 including the Quarterly Budget Review for Quarter Ending 31 December 2019.

(b)    That Council approve the variances to the 2019/20 Budget, as detailed in Attachment 1, as a result of the Quarter Ending 31 December 2019 Budget Review.

(c)    That Council endorse the Delivery Program and Operational Plan items recommended for cancellation, being placed on hold, altered or proposed to be carried over, as detailed in Attachment 1.

(d)    That a copy of the Half Yearly Progress Report July 2019 – December 2019 be published on Council’s website.

(e)    That the General Manager be delegated authority to make minor editorial changes to the Half Yearly Progress Report prior to publishing on Council’s website.

Record of Voting:

For the Motion: Unanimous

 

FIN008-20        Audit, Risk and Improvement Committee Minutes from 19 August 2019 and 18 September 2019

(Report by Internal Auditor)

Recommendation: Councillor Symington and Councillor Katris

That the Minutes of the Audit, Risk and Improvement Committee meetings held on the 19 August 2019 and 18 September 2019 (Special Financial Statements) be noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN009-20        Investment Report as at 31 January 2020

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Katris and Councillor Agius

That Council receives and notes the contents of the Investment Report as at 31 January 2020.

Record of Voting:

For the Motion: Unanimous

 

Note:        Councillor Kastanias left the meeting at 6:43pm

 

FIN010-20        Quarterly Commercial Property Portfolio Report

(Report by Strategic Property Specialist)

 

Note:                Councillor Kastanias disclosed a Pecuniary Interest in relation to this Item and was not present during consideration or voting on this Item.

 

Recommendation: Councillor Elmir and Councillor Hindi

That this matter be referred to a full Council Meeting for consideration.

Record of Voting:

For the Motion: Unanimous

 

FIN011-20        Property Matter - Classification of 17 Carrington Avenue Hurstville

(Report by Head of Strategic Property)

Recommendation: Councillor Katris and Councillor Hindi

That Council classify Lot 77 in DP1958 located at 17 Carrington Avenue, Hurstville as operational land in accordance with Section 31 of the Local Government Act 1993 (the Act).                      

Record of Voting:

For the Motion: Unanimous

 

Note:        Councillor Kastanias returned to the meeting at 6:53pm.

 

FIN012-20        Legal Report

(Report by Director Legal Services and General Counsel)

RECOMMENDATION: Councillor Katris and Councillor Symington

That this matter be referred to a full Council Meeting for consideration.

Record of Voting:

For the Motion: Unanimous

   

CONCLUSION

The Meeting was closed at 6:54pm.

 

 

Chairperson