AGENDA


Assets and Infrastructure Committee

 

Monday, 09 March 2020

7.00pm

 

Ground Floor, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 March 2020                             Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

3.      Apologies / Leave of Absence

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 10 February 2020

8.      Committee Reports

ASS003-20        Georges River Traffic Advisory Committee Meeting - 3 March 2020

(Report by Coordinator Traffic & Transport)............................................................... 3

ASS004-20        Tender SSROC 2018-04 Supply and Delivery of Washroom and Hygiene Products and Services

(Report by Acting Director of Assets and Infrastructure)....................................... 13

ASS005-20        T19/024 Tender for the Streetscape Upgrade of Ormonde Parade, Hurstville

(Report by Manager, Project Delivery)...................................................................... 15  

9.      Confidential (Closed Session)

ASS004A-20     Quarterly Report for Premium Facilities Portfolio

(Report by Manager Premium Facilities)

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 March 2020                             Page 3

Committee Reports

Item:                   ASS003-20        Georges River Traffic Advisory Committee Meeting - 3 March 2020 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 3 March 2020 be adopted by Council.

 

EXECUTIVE SUMMARY

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 3 March 2020 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

BACKGROUND

2.      The Traffic Advisory Committee Meeting of 3 March 2020 was held at Georges River Civic Centre commencing at 10.00am.

 

FINANCIAL IMPLICATIONS

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $400,000

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $170,000

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 3 March is $11,800. Dissection: $9,800 to be allocated from the RMS Traffic Facilities Grant and $2,000 to be allocated from the Waste Reserve for the Chemical Cleanout Event.

 

FILE REFERENCE

D20/48913

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 03 March 2020

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 9 March 2020

ASS003-20             Georges River Traffic Advisory Committee Meeting - 3 March 2020

[Appendix 1]          Minutes - Traffic Committee 03 March 2020

 

 

Page 6

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 March 2020                             Page 14

Item:                   ASS004-20        Tender SSROC 2018-04 Supply and Delivery of Washroom and Hygiene Products and Services 

Author:              Acting Director of Assets and Infrastructure

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council endorses the decision by the SSROC tender evaluation panel to appoint a primary contractor for the provision of Supply and Delivery of Washroom and Hygiene Products and Services.

(b)     That the General Manager be authorised to sign the contract with the preferred tenderer on behalf of Council.

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed by the Southern Sydney Region of Councils (SSROC) for the appointment of Hygiene Services and to seek a resolution that Council accept the successful Preferred Contractor as outlined in the confidential attachment to this report.

2.      The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachment.

 

Background

3.      The Southern Sydney Regional Organisation of Councils (SSROC) incorporated on behalf of its member Councils invited a public tender for the provision of hygiene services, to achieve economies of scale and environmental benefits for the region. This tender process is a renewal and replacement of the current hygiene services in which Georges River Council is operating.

4.      Tenders for the “The Supply and Delivery of Washroom and Hygiene Products and Services SSROC 2018-04 were publicly advertised in Sydney Morning Herald, Daily Telegraph, SSROC website and tendersonline.com.au/inner west website on 23 July 2019 and closed on 14 August 2019. Tenders were closed and opened by the Inner West Council (host council) at 2 PM AEST on Wednesday, 7 November 2018.

5.      The initial contract term is for three (3) years subject to satisfactory performance, which will be determined by member Councils and SSROC, with an option to extend for up to a further two (2) years (1 plus 1 years).

6.      Three (3) out of eleven (11) member councils participated in the contract with others able to join at any time. There were seven (7) submissions received from the following organisations (in alphabetical order):

·        Alsco Pty Ltd

·        Cloverdale Commercial Cleaning Pty Ltd

·        Dalmar Industries Pty Ltd

·        Enviro-LCS Pty Ltd

·        Flick Anticimex Pty Ltd

·        Med-X Healthcare Pty Ltd

·        Rentokil Initial Pty Ltd

7.      The competitive pricing received from the joint tender process achieved a reduction in costs.

8.      The SSROC recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender as a Preferred Contractor for the supply and delivery of washroom hygiene products and services as outlined in the confidential attachment to this report.

 

Financial Implications

9.      Within budget allocation. Council allocated approximately $35,000 within the 2019/20 operational building maintenance budget for the supply of washroom hygiene products and services.

 

Risk Implications

10.    No risks identified.

 

Community Engagement

11.    No community engagement is required.

 

File Reference

D20/47376

 

 

 

ATTACHMENTS

Attachment 1

SSROC T2019-04 - CONFIDENTIAL Washroom Hygiene Services Tender Recommendation Report (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 March 2020                             Page 16

Item:                   ASS005-20        T19/024 Tender for the Streetscape Upgrade of Ormonde Parade, Hurstville 

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

RECOMMENDATION:

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender that is recommended for T19/024 Ormonde Parade Hurstville  - Streetscape Upgrade as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

 

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

EXECUTIVE SUMMARY

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993 for T19.024 Ormonde Parade Hurstville – Streetscape Upgrade and to seek resolution from Council on entering into a Contract with the successful Tenderer to appoint as Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters contained within the confidential attachments.

 

BACKGROUND

3.      As part of the 2019-2020 Capital Works Budget, Council has allocated funding towards the Ormonde Parade, Hurstville - Streetscape Upgrade Project.  This project has been funded by Voluntary Planning Agreement No 1 – ATO site - 12-22 Woniora Road Hurstville.

4.      The Ormonde Parade, Hurstville - Streetscape Upgrade Project consists of the following:

a.      New paving of Ormonde Parade, Butler Road, Green Bank Street, northern side of Woniora Road between Green Bank St & Railway Pde and Railway Parade between Woniora Rd & Ormonde Pde, Hurstville;

b.      Installing new street furniture (street benches, bin enclosures etc);

c.       Planting of street trees;

d.      Repainting light poles along Ormonde Parade; and

e.      Repairing and repainting bus shelters and seats along Ormonde Pde.

 

 

 

An outline of the extent of the works is shown below:

5.      Due to the large scale of the project, Georges River Council engaged Norton Rose Fullbright lawyers to develop the Construction Contract and act as Probity Advisor for this tender.

6.      Accordingly, tender documentation was then prepared for the Tender for Ormonde Parade, Hurstville - Streetscape Upgrade Project.

7.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing.

8.      Tender documentation included:

a.      RFT T19/024 – Ormonde Parade, Hurstville - Streetscape Upgrade Project – Conditions of Tendering.

b.      Tender Schedules.

c.       General Conditions of Contract Incorporating AS 4000 - 1997 (as amended).

d.      Scope of Works.

e.      Technical Specifications.

f.       Technical Drawings.

 

9.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a.      Best value for money;

i.     Price and trades break-up in accordance with the provided Bill of Quantities;

ii.    Schedule of hourly rates; and

iii.   Comparative to Engineers estimate.

 

b.      Demonstrated capacity and technical ability to carry out the works;

i.     Specific experience and expertise in similar works;

ii.    Company profile; current commitments for main and sub-contractors; and

iii.   Plant and equipment available to complete the works.

 

c.       Demonstrated managerial and technical capability, qualifications, experience;

i.     Quality experience and  quality references of the Tenderer;

ii.    Nominated site personnel CVs and previous work history; and

iii.   Nominated sub-contractors CVs and previous work history with the Tenderer.

 

d.      Capacity to achieve the program;

i.     Proven capacity to meet deadlines;

ii.    Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

iii.   Sequencing of the works.

 

e.      Proposed methodology;

i.     Traffic and  pedestrian  management plan;

ii.    Storage of materials and disposal of waste (including potential asbestos); and

iii.   Appropriate systems and procedures to comply with all applicable WHS and environmental obligations.

 

Mandatory Criteria

a.      Insurances:

i.     Public Liability min. $20M

ii.    Workers Compensation

iii.   Comprehensive Vehicle(s) Insurance.

 

10.    T19/024 Tender for Ormonde Parade, Hurstville - Streetscape Upgrade was advertised in Tenderlink and the Sydney Morning Herald on Tuesday 21 January 2020, Wednesday 22 January 2020 and Saturday 25 January 2020.

11.    Eighteen (18) Requests for Information was issued during the tender period.

12.    The fifteen (15) tenders received are as follows.

 

No.

Tenderers in Alphabetical Order

Method of Submission

1

Ally Property Services Pty Ltd

Tenderlink

2

CA &l Pty Ltd

Tenderlink

3

Civeco Pty Ltd

Tenderlink

4

Civil Connect Group Pty Ltd

Tenderlink

5

Ezy Pave Pty Ltd

Tenderlink

6

KK Consultants Pty Ltd Ta KK Civil Engineering

Tenderlink

7

Mack Civil Pty Ltd

Tenderlink

8

Mansour Paving Aust Pty Ltd

Tenderlink

9

Planet Civil Pty Ltd

Tenderlink

10

Quality Management Constructions Pty Limited Tas QMC Group

Tenderlink

11

Resco Civil Pty Ltd

Tenderlink

12

Sam The Paving Man Pty Ltd

Tenderlink

13

Solid Scapes

Tenderlink

14

State Civil Pty Ltd

Tenderlink

15

Sydney Civil Pty Ltd

Tenderlink

 

13.    There were no late tenders and all tenders received met the requirements for submission of tenders as set out in the Request for Tender.

 

14.    As at Close of Business on 18 February 2020 all tenders recorded in the Council’s Document Management System (CM9) by the Records Department.

 

15.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having made aware of the identities of the Tenderers.

 

16.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan.

 

17.    That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/024 Tender for Ormonde Parade, Hurstville - Streetscape Upgrade as outlined in the confidential attachment.

 

FINANCIAL IMPLICATIONS

18.    Within budget allocation.

RISK IMPLICATIONS

19.    Operational risk/s identified and management process applied.

 

COMMUNITY ENGAGEMENT

20.    Community engagement was conducted during the planning stage. Additionally, affected businesses and local residents will be notified prior to commencement of construction works outlining the scope of the project and site contact details.

 

FILE REFERENCE

T19/024; D20/046871; D20/046432

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - T19-024 - Tender for Ormonde Pde Hurstville Streetscape Upgrade - Final (Confidential) - Report Copy (Confidential)

Attachment 2

Confidential Attachment B - T19-024 Tender for Ormonde Parade Hurstville - Streetscape Upgrade  Tender Assessment Summary (Confidential)

   


Confidential items (Closed Meeting)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Meeting at which the press and public are excluded.

 

ASS004A-20     Quarterly Report for Premium Facilities Portfolio

(Report by Manager Premium Facilities)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.