AGENDA


Council Meeting

 

Monday, 24 February 2020

 

 

Dragon Room

Level 1, Georges River Civic Centre

Corner Dora and MacMahon Streets, Hurstville

 

 

 

 

 

 

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                       Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

 

1.     Opening

2.     National Anthem

3.     Prayer

4.     Acknowledgement of Country

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5.     Apologies / Leave of Absence  

6.     Notice of Webcasting

7.     Disclosures of Interest

8.     Public Forum

9.     Confirmation of Minutes of Previous Meeting

MINUTES: Extraordinary Council Meeting - 10 February 2020

10.   Mayoral Minute

MM001-20        Zonta Club of Botany Bay - 25th Anniversary

(Report by The Mayor, Councillor Greene)........ 5  

11.   Condolences

12.   Committee Reports

CCL007-20       Report of the Environment and Planning Committee held on 10 February 2020

(Report by Executive Services Officer).............. 6

CCL008-20       Report of the Finance and Governance Committee held on 10 February 2020

(Report by Executive Services Officer)............ 14

CCL009-20       Report of the Assets and Infrastructure Committee Meeting held 10 February 2020

(Report by Executive Services Officer)............ 20

CCL010-20       Report of the Community and Culture Standing Committee held on 10 February 2020.

(Report by Executive Services Officer)............ 24


 

13.   Environment and Planning

Nil

14.   Finance and Governance

CCL011-20       Applications Pursuant to Councillor Ward Discretionary Fund Policy - February 2020

(Report by Manager, Office of the General Manager)....................................................... 32

15.   Assets and Infrastructure

Nil

16.   Community and Culture

Nil

17.   Notices of Rescission

Nil

18.   Notices of Motion

NM001-20        Draft 2020/21 Budget - Consideration of Site Suitability and Feasibility Study for New District Library (Western Catchment)

(Report by Councillor Tegg)............................ 38

NM002-20        Australia Day Festival and Awards 2020

(Report by Councillor Grekas)......................... 39

NM003-20        Congratulations to Georges River Sporting Clubs - Recognition of Fire Affected Communities

(Report by Councillor Grekas)......................... 40

NM004-20        Georges River Lunar New Year Festival 2020

(Report by Councillor Liu)............................... 41

NM005-20        National Open Water Swimming Championships

(Report by Councillor Grekas)......................... 42

NM006-20        Fuel Reduction in Georges River Local Government Area

(Report by Councillor Kastanias)..................... 43

NM007-20        Creating More Green Spaces In Georges River

(Report by Councillor Tegg)............................ 44

NM008-20        Coronavirus (COVID-19) - Assistance to Georges River Businesses

(Report by Councillor Tegg)............................ 45

NM009-20        Establishment of a Georges River Economic Development Forum

(Report by Councillor Hindi)............................ 47

NM010-20        General Manager's Delegations

(Report by Councillor Badalati)........................ 48

NM011-20        Costs Associated with Catering for Staff at all Meetings

(Report by Councillor Badalati)........................ 49

19.   Questions with Notice

QWN001-20      Magic of Christmas Event 2019 - Carbon Credits

(Report by Councillor Kastanias)..................... 50

QWN002-20      Closure of Polytrade Recycling Plant, Rydalmere

(Report by Councillor Liu)............................... 51

QWN003-20      Senior Staff Positions at Georges River Council

(Report by Councillor Hindi)............................ 52

QWN004-20      NSW Office of Local Government (OLG) Capital Expenditure Guidelines 2010

(Report by Councillor Hindi)............................ 53

QWN005-20      Netstrata Jubilee Stadium - Cronulla-Sutherland Sharks

(Report by Councillor Hindi)............................ 54

QWN006-20      Georges River Regional Aquatic Facility

(Report by Councillor Hindi)............................ 55

QWN007-20      Operating Performance Ratio

(Report by Councillor Hindi)............................ 57

QWN008-20      Directorate Profit and Loss

(Report by Councillor Hindi)............................ 59   

 

 


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                            Page 5

Mayoral Minute

Item:        MM001-20        Zonta Club of Botany Bay - 25th Anniversary

Mayor:             The Mayor, Councillor Greene 

 

 

Background

 

The Zonta Club of Botany Bay celebrated its 25th anniversary on Saturday 9 November 2019, coinciding with the 100th anniversary of Zonta International.

 

The Zonta Club of Botany Bay provides support to local women dealing with issues related to breast cancer and women’s health, safe refuge for women, and the leadership development of young women in local high schools.

 

This year’s Vintage and Collectable Fair will also be held in Marana Auditorium on Sunday 21 June 2020. The fair is expected to attract over 1,200 vintage and collectable enthusiasts to Hurstville, with the money raised to be donated to vital projects supporting women in the local area.

 

I ask my fellow councillors to join me in offering Council’s congratulations to the Zonta Club of Botany Bay on their 25th anniversary, as we continue to collaborate on important projects supporting women in the Georges River community.

 

 

 

MOTION:

That Council congratulate the Zonta Club of Botany Bay on their 25th anniversary and applaud their ongoing work to support and empower women in the Georges River community.

 

 

    


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                            Page 6

Committee Reports

Item:                CCL007-20       Report of the Environment and Planning Committee held on 10 February 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the Committee recommendations for Items ENV001-20 to ENV004-20 as detailed below be adopted by Council.

 

ENV001-20       Adoption of the Commercial Centres Strategy - Part 1 Centres Analysis

(a)    That Council adopt the Commercial Centres Strategy – Part 1 Centres Analysis as a Georges River strategic planning document to inform the preparation of the Georges River Local Environmental Plans, Development Control Plans, Part 2 of the Strategy and the assessment of planning proposals and development applications.

(b)    That Council provide delegation to the Director Environment and Planning to approve any minor modifications to correct any numerical, typographical, mapping, interpretation and formatting errors, if required, to improve clarity and readability.

(c)    That Council write to all those that made a submission advising them of the adoption of the Commercial Centres Strategy – Part 1 Centres Analysis.

ENV002-20       Heritage Building Grants Program 2019/20

(a)    That Council approve a Heritage Building Grant of $3,000 to the owners of No.55 Inverness Avenue, Penshurst.

(b)    That any unallocated funds under the Heritage Building Grants Program 2019/20 be placed In the Heritage Building Grant reserve.

 

ENV003-20       Draft Georges River Local Housing Strategy and Draft Inclusive Housing Strategy

(a)    That Council endorses the draft Local Housing Strategy and draft Inclusive Housing Strategy and Delivery Plan which have informed the preparation of the Georges River Local Environmental Plan 2020 and accompanying Development Control Plan.

(b)    That the draft Local Housing Strategy and the draft Inclusive Housing Strategy and Delivery Plan be publicly exhibited for a minimum period of 60 days.

(c)    That Council refer the draft Local Housing Strategy to the Department of Planning, Industry and Environment for approval.

(d)    That Council refer the draft Inclusive Housing Strategy and Delivery Plan to the Department of Planning, Industry and Environment for its information.

(e)    That the outcomes of the public exhibition be reported to Council at a future meeting.

(f)     That Council provide delegation to the General Manager to approve changes to the readability of the document and to respond to issues raised by the Department of Planning, Industry and Environment’s review of the Council’s Local Housing Strategy.

(g)    That an information report be presented to Council following the Department of Planning, Industry and Environment’s review of the Council’s Local Housing Strategy.

 

ENV004-20       Revocation of Georges River Determination of Development Applications Policy 2017

That Council:

(a)    Revoke the Georges River ‘Determination of Development Applications Policy 2017’ with immediate effect.

(b)    Require the Georges River ‘Determination of Development Applications Policy 2017’ be archived in accordance with Council’s Standard Business Practices.

(c)    Place a notice in the local paper notifying the public of the Council decision to revoke the Georges River ‘Determination of Development Applications Policy 2017’.

 

 

File Reference

D20/29907

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Committee 10 February 2020

 


Georges River Council - Ordinary Meeting - Monday, 24 February 2020

CCL007-20               Report of Environmentand and Planning Committee held on 10 February 2020

[Appendix 1]             Minutes - Environment and Planning Committee 10 February 2020

 

 

Page 8

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 14

Item:                CCL008-20       Report of the Finance and Governance Committee held on 10 February 2020 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the Committee recommendations for Items FIN001-20 to FIN006-20 as detailed below be adopted by Council.

FIN001-20        Investment Report as at 30 November 2019

That Council receives and notes the contents of the Investment Report as at 30 November 2019.

 

FIN002-20        Investment Report as at 31 December 2019

That Council receives and notes the contents of the Investment Report as at 31 December 2019.

 

FIN003-20        Adoption of Draft Public Interest Disclosure Reporting Policy 2020

That Council defer the draft Public Interest Disclosure Reporting Policy 2020 to a future workshop.

 

FIN004-20        Report on Outstanding Council Resolutions for the period 01 October 2019 - 31 December 2019

That the report on Outstanding Council Resolutions for the period 01 October 2019 to 31 December 2019, be received and noted.

 

FIN005-20        Property Matter - Proposed Dedication of Land as Public Road - 75 Louis Terrace, Hurstville

That the Property Matter – Proposed Dedication of Land as Public Road – 75 Louis Terrace, Hurstville be deferred to a future workshop.

 

FIN006-20        Property Matter - 50 Lillian Road, Riverwood (Lillian Road Reserve) -   Grant of Easement to Drain Water for Benefit of Adjoining Property

(a)    That Council grant an Easement to Drain Water over Lot 13 in Deposited Plan (DP) 207755, being part of Lillian Road Reserve, Riverwood, as generally detailed in this report.

(b)    That the General Manager be authorised to execute the Section 88B Instrument or Transfer Granting Easement and all associated documentation to create the easement under Common Seal of the Council, if required.

(c)    That all costs associated with the granting of the easement be met by the applicant.

 

 


 

 

 

File Reference

SF19/3600

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee 10 February 2020

 


Georges River Council - Ordinary Meeting - Monday, 24 February 2020

CCL008-20               Report of Finance and Governance Committee held on 10 February 2020

[Appendix 1]             Minutes - Finance and Governance Committee 10 February 2020

 

 

Page 18

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 20

Item:                CCL009-20       Report of the Assets and Infrastructure Committee Meeting held 10 February 2020
 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the Committee recommendations for items ASS001-20 to ASS002-19 inclusive, detailed below, be adopted by Council.

ASS001-20       Hurstville Oval Pavilion Feasibility Study

(a)    That Council receive and note the Hurstville Oval Pavilion Feasibility Study prepared by Webber Architects who has been engaged to prepare the designs for the pavilion.

(b)    That Council approves the location of Option 2 as the site for the new Hurstville Oval Pavilion.

(c)    That the Feasibility Study be made available to the public with the Minutes of this Meeting.

 

ASS002-20       Georges River Traffic Advisory Committee Meeting - 4 February 2020

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 4 February 2020 be adopted by Council.

 

 

 

File Reference

SF19/3563

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee 10 February 2020

 


Georges River Council - Ordinary Meeting - Monday, 24 February 2020

CCL009-20               Report of the Assets and Infrasrusture Committee Meeting held 10 February 2020

[Appendix 1]             Minutes - Assets and Infrastructure Committee 10 February 2020

 

 

Page 22

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 24

Item:                CCL010-20       Report of the Community and Culture Standing Committee held on 10 February 2020. 

Author:            Executive Services Officer

Directorate:     Office of the General Manager

Matter Type:    Committee Reports

 

 

 

RECOMMENDATION:

That the Committee recommendations for Items COM001-20 to COM008-20 as detailed below be adopted by Council.

 

COM001-20      2018/19 Donations, Grants and Sponsorship Audit Report

(a)    That Council receive and note the updated report on the audited financial statements submitted by organisations that receive funding totalling $15,000 or more in financial assistance from Georges River Council.

(b)    That audited financial statements are required from organisations that receive Council funding totalling $15,000 or more in financial assistance from Georges River Council by 30 December each year following the previous financial year.

 

COM002-20      Outgoing Sponsorship and Donations

That Council approve the event sponsorship request of $10,000 for major sponsorship of the St George Local Business Awards.

 

COM003-20      Draft Georges River Library Strategy for Public Exhibition

(a)    That Council approve the draft Georges River Library Strategy to be placed on public exhibition for 28 days to facilitate community consultation.

(b)    That a further report be submitted to Council detailing feedback from any public submissions made during the exhibition period, together with any recommended    changes to the draft Georges River Library Strategy prior to adoption.

 

COM004-20      Kogarah Collaboration Area - Place Strategy

(a)    That Council receive and note the Kogarah Collaboration Area Place Strategy in its current form, as endorsed by the Greater Sydney Commission’s Full Board on 10 December 2019.

(b)    That Council defer to a Councillor workshop the implementation and governance of the Kogarah Collaboration Area Place Strategy.

(c)    That the Greater Sydney Commission be thanked for its commitment to the future of Kogarah.

 

COM005-20      Adoption of Georges River 2050 - Leading for Change

(a)    That Council notes the outcome of the exhibition of the Draft Georges River 2050 – Leading for Change.

(b)    That Council adopts the attached Georges River 2050 – Leading for Change as amended in accordance with the details in this report.

(c)    That Council delegate authority to the General Manager to make further updates to the Hero Images’ contained within the document.  

(d)    That Council thank the staff who were instrumental in the development of this strategy.

 

COM006-20      Adult Learn to Swim and Water Safety Program

(a)    That Council develops a partnership between Royal Life Saving NSW and Council’s aquatic facilities’ operators to deliver a cultural competency program.

(b)    That Council facilitate community consultation through the South East Sydney Multicultural Water Safety committee to determine priorities for the provision of learn to swim programs in Council’s aquatic facilities targeting recently arrived migrants.

 

COM007-20      Outcomes of the Share the Dignity - Pinkbox Dignity Vending Machine Trial

(a)    That Council acknowledge the successful trial of the partnership with Share the Dignity and continue to provide free menstrual hygiene products to support women in need through Hurstville Library.

(b)    That Council extend the partnership with Share the Dignity to provide free #Pinkbox Dignity Vending Machine in Kogarah Library and Service Centre, at no cost to Council.

 

COM008-20      Quarterly Community Property Council Report Q2 2019/20

That Council receives and notes the Community Property Quarterly Report for the period ending 31 December 2019.

 

 

 

File Reference

SF19//3586

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Community and Culture Committee - 10 February 2020

 


Georges River Council - Ordinary Meeting - Monday, 24 February 2020

CCL010-20               Report of the Community and Culture Standing Committee held on 10 February 2020.

[Appendix 1]             Minutes - Community and Culture Committee - 10 February 2020

 

 

Page 26

 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 32

Finance and Governance

Item:                CCL011-20       Applications Pursuant to Councillor Ward Discretionary Fund Policy - February 2020 

Author:            Manager, Office of the General Manager

Directorate:     Office of the General Manager

Matter Type:    Finance and Governance

 

 

RECOMMENDATION:

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

i.   Application submitted by Mayor Kevin Greene on behalf of Oatley Lions in the amount of $700.00.

ii.   Application submitted by Mayor Kevin Greene on behalf of Leo Huang in the amount of $400.00.

iii.  Application submitted by Councillor Colleen Symington on behalf of Leo Huang in the amount of $400.00.

iv.  Application submitted by Councillor Nancy Liu on behalf of Cass Care Limited in the amount of $1,000.00.

v.  Application submitted by Councillor Sandy Grekas on behalf of Early Years Intercultural Association Ltd in the amount of $500.00.

vi.  Application submitted by Councillor Sam Elmir on behalf of Early Years Intercultural Association Ltd in the amount of $500.00.

vii. Application submitted by Councillor Kathryn Landsberry on behalf of Early Years Intercultural Association Ltd in the amount of $500.00.

 

Executive Summary

1.     Council at its meeting of the 28 May 2018, endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2.     The Policy provides a framework which enables Councillors to provide minor financial support to individuals and community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.     This report includes details of applications which have been assessed against the funds eligibility criteria and determined to qualify for funding.

Background

4.     The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works.

5.     In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6.     In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through Section 356 of the Local Government Act.

 

CWF 51/19-20

Mayor Kevin Greene

Classification of

Application

Community Group

Reason for Request

Contribution towards Annual Charity Golf Day 2020

Applicant’s Details

Oatley Lions Club

Amount of Funds

Requested

$700.00

Declaration of

Conflict of Interest

Mayor Greene has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Oatley Lions Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Oatley Lions are a community not-for-profit in Oatley, NSW, serving the local community, assisting neighbouring communities and helping with medical research, disaster relief and other humanitarian assistance around Australia and internationally.

History of Previous Applications

Yes

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF 52/19-20

Mayor Kevin Greene

Classification of

Application

Individual

Reason for Request

Contribution towards attending the National Band Championship in Perth 2020

Applicant’s Details

Leo Huang

Amount of Funds

Requested

$400.00

Declaration of

Conflict of Interest

Mayor Greene has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds in support of the production of Leo Huang aligns with Council’s Community Strategic Plan – Pillar 5.1.1.

Initiate, facilitate and support inclusive and accessible events that meet the community’s aspirations and actively connect Council to individuals, community groups and businesses.

Individual

Leo Huang

History of Previous Applications

No previous application

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF 53/19-20

Councillor Colleen Symington

Classification of

Application

Individual

Reason for Request

Contribution towards attending the National Band Championship in Perth 2020

Applicant’s Details

Leo Huang

Amount of Funds

Requested

$400.00

Declaration of

Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds in support of the production of Leo Huang aligns with Council’s Community Strategic Plan – Pillar 5.1.1.

Initiate, facilitate and support inclusive and accessible events that meet the community’s aspirations and actively connect Council to individuals, community groups and businesses.

Individual Details

Leo Huang

History of Previous Applications

No previous application

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF 54/19-20

Councillor Nancy Liu

Classification of

Application

Community Group

Reason for Request

Contribution towards Seniors festival Marana Auditorium February 2020

Applicant’s Details

Cass Care Limited

Amount of Funds

Requested

$1,000.00

Declaration of

Conflict of Interest

Councillor Liu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Cass Care Limited aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Cass Care Limited provides a wide range of community services and activities for people residing in Metropolitan Sydney and Wollongong. Most clients come from culturally and linguistically diverse backgrounds, in particular, people from the East Asian countries, including Chinese, Koreans, Indonesians and Vietnamese, amongst many other people in the community. Cass Care Limited is registered Not for Profit.  ABN 74099853755

History of Previous Applications

Yes

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF 55/19-20

Councillor Sandy Grekas

Classification of

Application

Community Group

Reason for Request

Contribution towards fostering community integration Pilot Project, Community Hall at Hurstville Grove Infants School.

Applicant’s Details

Early Years Intercultural Association Ltd

Amount of Funds

Requested

$500.00

Declaration of

Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Early Years Intercultural Association Ltd aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Early Years Intercultural Association Limited provide counselling, support, and services to young children and their families to improve community integration, and access to support services. They provided consultation and advice to stakeholders in health, education and research associated with young children, to improve wellbeing, and promote community relationships. Registered Not for Profit ABN 94625601247

History of Previous Applications

No previous application

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF 56/19-20

Councillor Sam Elmir

Classification of

Application

Community Group

Reason for Request

Contribution towards fostering community integration Pilot Project, Community Hall at Hurstville Grove Infants School.

Applicant’s Details

Early Years Intercultural Association Ltd

Amount of Funds

Requested

$500.00

Declaration of

Conflict of Interest

Councillor Elmir has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Early Years Intercultural Association Ltd aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Early Years Intercultural Association Limited provide counselling, support, and services to young children and their families to improve community integration, and access to support services. They provided consultation and advice to stakeholders in health, education and research associated with young children, to improve wellbeing, and promote community relationships. Registered Not for Profit ABN 94625601247

History of Previous Applications

No previous application

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF 57/19-20

Councillor Kathryn Landsberry

Classification of

Application

Community Group

Reason for Request

Contribution towards fostering community integration Pilot Project, Community Hall at Hurstville Grove Infants School.

Applicant’s Details

Early Years Intercultural Association Ltd

Amount of Funds

Requested

$500.00

Declaration of

Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Early Years Intercultural Association Ltd aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Early Years Intercultural Association Limited provide counselling, support, and services to young children and their families to improve community integration, and access to support services. They provided consultation and advice to stakeholders in health, education and research associated with young children, to improve wellbeing, and promote community relationships. Registered Not for Profit ABN 94625601247

History of Previous Applications

No previous application

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

 

Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2019/2020 Budget.

 

Non Capital Funds ($10,000/Councillor)

Funds Allocated to date including this report

Remaining Balance

The Mayor Councillor Greene

$4,700.00

$5,300.00

Councillor Agius

$300.00

$9,700.00

Councillor Badalati

$3,000.00

$7,000.00

Councillor Elmir

$3,800.00

$6,200.00

Councillor Grekas

$6,550.00

$3,450.00

Deputy Mayor Hindi

$1,000.00

$9,000.00

Councillor Katris

$1,300.00

$8,700.00

Councillor Kastanias

$5,200.00

$4,800.00

Councillor Konjarski

$1,800.00

$8,200.00

Councillor Landsberry

$4,040.00

$5,960.00

Councillor Liu

$6,500.00

$3,500.00

Councillor Payor

$3,300.00

$6,700.00

Councillor Symington

$6,100.00

$3,900.00

Councillor Tegg

$2,000.00

$8,000.00

Councillor Wu

$1,800.00

$8,200.00

 

 

 

Capital Funds ($170,000 per Ward)

Funds Allocated to date including this report

Remaining Balance

Blakehurst Ward

$170,000.00

NIL

Hurstville Ward

$170,000.00

NIL

Kogarah Ward

$170,000.00

NIL

Mortdale Ward

$151,233.60

$18,776.40

Peakhurst Ward

$170,000.00

NIL

 

Risk Implications

7.     The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.

 

File Reference

D19/294533

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                     Page 38

Notices of Motion

Item:        NM001-20         Draft 2020/21 Budget - Consideration of Site Suitability and Feasibility Study for New District Library (Western Catchment)

Councillor:      Councillor Tegg 

 

MOTION:

That Council consider the allocation of $75,000 towards the preparation of a Site Suitability and Feasibility Study on the development of a new 2,500sqm district library (to serve the western half of the local government area) when the 2020/21 draft budget is being formulated.

 

 

 

DIRECTOR’S Comment

The draft Georges River Library Strategy 2030 proposes several actions to consolidate and expand library provision in order to improve library services for the Georges River community.

This motion is consistent with the draft Georges River Library Strategy 2030 which recommends that Council undertake a feasibility study to locate and build a new 2,500sqm library to serve the western half of the LGA.

Following preparation of the feasibility study, Council will be in a position to prepare a preliminary business case for the project.

 

Financial Implications

Funding of $75,000 is sought in the 2020/21 budget for the preparation of the Study. Should Council resolve to support this Motion, the allocation of funds will be considered during formulation of the draft 2020/21 budget in March-April.

 

File Reference

D20/27244

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 39

Item:        NM002-20         Australia Day Festival and Awards 2020

Councillor:      Councillor Grekas 

 

MOTION:

That Council congratulates Council Officers for the delivery of the Australia Day Festival, Citizenship Ceremony, and the Australia Day Awards on Sunday 26 January 2020 at Carss Bush Park.

 

 

 

 

Director’s Comment

The Australia Day Festival aligns with key objectives of the Georges River Council Events Strategy and the Community Strategic Plan 2108-2028 to promote the Local Government Area and celebrate community and cultural identity. 

 

Financial Implications

No financial/budget impact for this recommendation.

 

File Reference

D20/21646

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 40

Item:        NM003-20         Congratulations to Georges River Sporting Clubs - Recognition of Fire Affected Communities

Councillor:      Councillor Grekas 

 

MOTION:

That Council congratulate the local Georges River sporting clubs who have recognised the fire affected communities, by organising their trial games in these regional areas.

 

 

 

 

DIRECTOR’s COMMENT

Consistent with Pillars 1, 3 and 5 of the Community Strategic Plan 2018-2028.

 

 

Financial Implications

No financial/budget impact.

 

 

File Reference

D20/14092

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 41

Item:        NM004-20         Georges River Lunar New Year Festival 2020

Councillor:      Councillor Liu 

 

MOTION:

That Council congratulates Council officers for their outstanding efforts in delivering the Lunar New Year Festival on Saturday, 18 February 2020.

 

 

 

 

Director’S Comment

The Georges River Lunar New Year celebrations align with key objectives of the Georges River Council Events Strategy and the Community Strategic Plan 2108-2028 to promote the Local Government Area and celebrate community and cultural identity. 

 

 

Financial Implications

No financial/budget impact for this recommendation.

 

 

File Reference

D20/19820

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 42

Item:        NM005-20         National Open Water Swimming Championships

Councillor:      Councillor Grekas 

 

MOTION:

(a)    That Council congratulate the following swimmers from the Georges River Council area, who recently competed in the National Open Water Swimming Championships in Adelaide:

·    Scarlet Cameron of Mortdale - Revesby Workers Swim Club

·    Isabella Cox of Blakehurst - Sans Souci Swim Club

·    Liam Davis of Mortdale - Revesby Workers Swim Club

·    Mitchell Langley of Oatley - Revesby Workers Swim Club

·    Fletcher Warn of Hurstville - Revesby Workers Swim Club

·    Kiera Warn of Hurstville - Revesby Workers Swim Club

(b)    That the Mayor write a letter of congratulations to these local athletes for their achievements.

 

 

 

 

DIRECTOR’S COMMENT

Consistent with Pillars 1, 3 and 5 of the Community Strategic Plan 2018-2028.

 

Financial Implications

No financial/budget impact.

 

File Reference

D20/20218

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 43

Item:        NM006-20         Fuel Reduction in Georges River Local Government Area

Councillor:      Councillor Kastanias 

 

MOTION:

Council Initiative to reduce likelihood of fires in GRA - fuel reduction in GRA. If you don’t burn that fuel it’ll burn you.

https://www.youtube.com/watch?v=AdGqTQkRVwE

 

 

 

 

DIRECTOR’S Comment

The Canterbury Bankstown/Georges River Bush Fire Management Committee is responsible for developing a Bush Fire Risk Management Plan to identify and map Bush Fire Management Zones within the LGA, as well as managing the risk of bush fire in specific areas including private and public lands.

There are various treatment methods available to manage fuel loads including manual removal, mechanical clearing, bush regeneration and prescribed hazard reduction burn. Each year a Hazard Reduction Program is prepared and implemented in the Bush Fire Management Zones.

The Committee meets regularly throughout the year to review the hazard reduction works program, with modifications made by the Committee as necessary having regard to changing environmental conditions and resource availability.

Fire and Rescue NSW has control over whether hazard reduction burns proceed, taking into consideration site suitability inspections and assessments and providing weather conditions allow such activity.

Council is a member of the Canterbury Bankstown/Georges River Bush Fire Management Committee.

 

Financial Implications

No financial/budget impact for this recommendation.

 

File Reference

D20/24183

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 44

Item:        NM007-20         Creating More Green Spaces In Georges River

Councillor:      Councillor Tegg 

 

MOTION:

That the General Manager prepare a report to Council which investigates options to create more green/open space within the local government area (LGA), with a focus on those precincts where density has increased in recent years and addresses, amongst other things, the following:

·    Identification of the areas within the LGA where residents do not have access to open space in accordance with the new standards identified in the South District Plan;

·    Outlines the strategies and actions that Council has undertaken to improve the quality and increase the supply of green/open space within the LGA;

·    An overview of models and approaches other councils and government agencies have implemented to increase the supply of green space/open space;

·    Options that Council could explore for acquiring green/open space or gaining access to privately owned open space; and

·    An estimation of the costs associated with increasing the supply of green/open space in the LGA and the funding models available to Council to secure open space for the future.

 

 

 

Director’s Comment

The Motion is consistent with:

·    Council’s proposed acquisition of 12 private properties for open space in the draft Georges River LEP 2020 (Culwulla Street, South Hurstville; Monaro Avenue, Kingsgrove; Hedley Street, Riverwood; and Keith Street Peakhurst)

·    Actions A100 to A108 of the Georges River Local Strategic Planning Statement 2040

·    The strategic directions of the Georges River Open Space, Recreation and Community Facilities Strategy

·    Pillar 1 – A protected environment and green open spaces and Pillar 3 – Active and accessible places and spaces of the Community Strategic Plan

 

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D20/28180

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 46

Item:        NM008-20         Coronavirus (COVID-19) - Assistance to Georges River Businesses

Councillor:      Councillor Tegg 

 

MOTION:

(a)    That the General Manager be authorised to take appropriate action within the current Economic Development budget of the City Strategy and Innovation Directorate to introduce a business support program for businesses that may have been affected by the outbreak of COVID-19 either as a result of a decline in customers or an interruption to their supply chain. This action could include an information campaign to businesses regarding Council’s Debt Management and Hardship Policy, also advising how shoppers and diners can safely shop/dine at their favourite locations.

(b)     That the General Manager prepare a report to Council regarding support for local businesses affected by the outbreak of COVID-19 either as a result of a decline in customers or an interruption to their supply chain, and this report should include options for the establishment a Small Business Hardship Fund, to be funded from an appropriate reserve to be used for:

i.   a marketing campaign to support the local economy and community including but not limited to a subsidised shopping loyalty scheme;

ii.   on-going training to encourage businesses to diversify and deal with business disruption;  and

iii.  the establishment of a small business hardship grant, whereby businesses with less than $2 million annual turnover (ie: small businesses) can apply for small financial grants of up to $2,000 to financially assist them as a result of lower customer attendance.

(c)    That the report required by part (b) include monitoring and reporting mechanisms to advise Council of the impact of the actions taken by Council.

 

 

Director’s Comment

Consistent with Economic Development Strategy

The support for local businesses is a key aim of the Council’s Economic Development Strategy.  Actions are planned to support businesses, including workshops to assist businesses to diversify their customer base and increase their resilience to disruption.  A marketing plan is under development for both Kogarah and Hurstville, however the funding for implementation of the plan was to be a budget bid for 2020/21.

 

Local Government Act Requirements

Under the provisions of the NSW Local Government Act 1993, proposals for financial assistance programs, require community engagement prior to council adoption.

LOCAL GOVERNMENT ACT 1993 - SECT 356

Can a council financially assist others?

356 Can a council financially assist others?

(1)  A council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions.

(2)  A proposed recipient who acts for private gain is not ineligible to be granted financial assistance but must not receive any benefit under this section until at least 28 days' public notice of the council's proposal to pass the necessary resolution has been given.

(3)  However, public notice is not required if--

(a)  the financial assistance is part of a specific program, and

(b)  the program's details have been included in the council's draft operational plan for the year in which the financial assistance is proposed to be given, and

(c)  the program's proposed budget for that year does not exceed 5 per cent of the council's proposed income from the ordinary rates levied for that year, and

(d)  the program applies uniformly to all persons within the council's area or to a significant group of persons within the area.

(4)  Public notice is also not required if the financial assistance is part of a program of graffiti removal work.

Note : Part 4 of the Graffiti Control Act 2008 deals with graffiti removal work.

 

Community Strategic Plan

This is consistent with Pillar 4, A Diverse and Productive Economy.  Goal 4.1 states:

 

“Local businesses are supported to help protect jobs and create employment opportunities.”

 

 

Financial Implications

Initial actions could be funded from the City Strategy and Innovation (Economic Development), with an available budget of $20,000.

Possible funding for an extended program would be discussed in the report to Council should Council resolve to support this Motion.

 

 

File Reference

D20/39569

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 47

Item:        NM009-20         Establishment of a Georges River Economic Development Forum

Councillor:      Councillor Hindi 

 

MOTION:

(a)    That the General Manager prepare a report on the possible establishment of a forum or leadership group to advise Council on how to shape a better, more prosperous and sustainable future for the Georges River Local Government Area, to assist Council in the advocacy for the area and to attract public and private investment.

(b)    This report should include consideration of membership, terms of reference and the role of the Economic Development Advisory Committee.

 

 

 

Director’s Comment

Consistent with the Economic Development Strategy

The Economic Development Strategy is built around the themes of:

·    Building on local jobs for local people for a ‘local’ lifestyle

·    Attractive and healthy places to work, live and invest in – day and night

·    Growing a progressive, innovative, diverse and productive economy

The proposal for an Economic Development Forum would support the strategies behind these themes.

 

Community Strategic Plan

This proposal would be consistent with Pillar 4 (Diverse and Productive Economy);

·    Objective 4.1 Local businesses are supported to help protect jobs and create employment opportunities.

·    Objective 4.3 The ambitions for Hurstville and Kogarah as strategic centres are realised.

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D20/39082

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 48

Item:        NM010-20         General Manager's Delegations

Councillor:      Councillor Badalati 

 

MOTION:

 

A report to come to Council detailing all the General Managers delegations.

No new leases to be signed until a New Policy is adopted by Council.

 

 

 

 

Director’s Comment

In accordance with Section 380 of the Local Government Act 1993, a comprehensive review of the General Manager’s delegations occurred and were granted by Council on 24 September 2018 (FIN070-18). A copy of the delegations have been available on Council’s website since this date.

 

Financial Implications

Should Council resolve to support this Motion, the financial implications would be included in a future report to Council.

 

File Reference

D20/37011

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 49

Item:                NM011-20         Costs Associated with Catering for Staff at all Meetings 

Author:            Councillor Badalati

Directorate:     Office of the General Manager

Matter Type:    Notices of Motion

 

MOTION:

 

Can you please inform Council how much is being spent on catering for staff at all meetings?

 

 

 

Director’s Comment

Due to the time of lodgement of this Notice of Motion and the resources required to answer accurately, this matter will be the subject of a report to Council.

 

 

Financial Implications

Should Council resolve to support this Motion, the financial implications would be included in a future report to Council.

 

   


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 50

Questions with Notice

Item:                QWN001-20      Magic of Christmas Event 2019 - Carbon Credits 

Author:            Councillor Kastanias

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

1.  Please advise councillors of the cost to purchase the carbon credits to offset emissions for the Magic of Christmas event held on 1st December in order to certify the event carbon neutral?

2.  Also how does Climate Active, who the carbon credits were purchased from, support tree protection and reduce emissions?

OFFICER RESPONSE

1.  In order to offset 62 tonnes of greenhouse gas emissions generated by Council’s highly successful Magic of Christmas event, Council purchased 62 carbon credits at a total cost of $1,227 in December 2019.

2.  Magic of Christmas is a popular community event held annually with over 8,000 attendees throughout the day-long celebration. The event achieved carbon neutral certification through the inclusion of a free water refill station, ban of single use plastics, promotion of reduced emissions and the purchase of 62 carbon credits. This is in accordance with Pillar 5 of the Georges River Council Delivery Program 2018/2019 to 2020/2021 and Operational Plan which supports an environmentally sustainable event.

 

Climate Active is the Australian Government program that certifies events and organisations as carbon neutral. The carbon neutral certification is recognised by the European Union Commission and the World Bank as a mature and effective model to help businesses and incentivise emission reductions. This is the same program used by other State and local governments across Australia.

 

The carbon credits will support the preservation of the natural habitat for native and endangered species in Tasmanian forests in addition to minimising carbon emissions from tree logging. These projects minimise greenhouse gas emissions by preventing the release of carbon stored in the trees, which would otherwise occur through the logging, processing and use of the timber. In addition, the projects help to protect and restore Tasmania’s valuable native forests, which provide a habitat for a number of endangered species including the wedge-tailed eagle, spotted quoll and the Tasmanian devil.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 51

Item:                QWN002-20      Closure of Polytrade Recycling Plant, Rydalmere 

Author:            Councillor Liu

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

 

COUNCILLOR QUESTION

Could staff please advise whether the recent closure of the Polytrade recycling plant at Rydalmere will have any impact on Council’s recycling program.

 

OFFICER RESPONSE

Council’s waste contractor (Suez) does not use the Polytrade recycling plant at Rydalmere to process Georges River recyclables, therefore the closure of the plant does not have an impact on Council’s recycling program.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 52

Item:                QWN003-20      Senior Staff Positions at Georges River Council 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

According to annual reports for Hurstville and Kogarah councils each council had three directors which is a total of six. Georges River Council has six directors. I thought we have reduced the number of directors and senior staff from 52 to 30. It seems that the number of directors has remained the same and the aim of amalgamation was to combine positions and reduce cost.

Could you please explain why we have six directors while Bayside has four directors.

 

OFFICER RESPONSE

Prior to the proclamation of Georges River Council, the former Councils consisted of eight senior staff positions, including 2 General Managers.

At the time of proclamation the combined organisational structure consisted of nine senior staff positions, including the General Manager.

At the Council meeting of 6 June 2016, the General Manager submitted a new organisational structure comprising of five permanent senior staff and one temporary senior staff position (2 year temporary contract).

At the Council Meeting of 25 June 2018, Council unanimously reconfirmed the organisational structure, comprising of five permanent senior staff and one new temporary senior staff position (2 year temporary contract).

An enquiry has been submitted to Bayside Council.  No response has been received as at the date of publication.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 53

Item:                QWN004-20      NSW Office of Local Government (OLG) Capital Expenditure Guidelines 2010 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

 

Could you please advise the council if a business case is developed for the rebuilding of Carss Park pool in its existing location without considering any other location, does that satisfy the OLG requirement for a business case with regard to capital expenditure in excess of $5M.

 

OFFICER RESPONSE

This enquiry has been submitted to the NSW Office of Local Government.  No response has been received as at the date of publication.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 54

Item:                QWN005-20      Netstrata Jubilee Stadium - Cronulla-Sutherland Sharks 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

 

1.     How much are the sharks paying to Georges River Council to play NRL home games at Netstrata Jubilee stadium per year.

2.     Who negotiated the deal and was that deal approved by Council?

 

OFFICER RESPONSE

1.     The commercial-in-confidence agreement with Cronulla-Sutherland Sharks NRL Club has not been finalised.

2.     The Manager, Premium Facilities, in collaboration with the Director Assets and Infrastructure is negotiating the agreement.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 56

Item:                QWN006-20      Georges River Regional Aquatic Facility 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

 

1.     Who decide that the third aquatic facility is to be “regional” not for example “district”?

 

2.     What is the difference between the two types of facilities and difference in cost and area?

 

OFFICER RESPONSE

1.   At its meeting on 23 April 2018, Council resolved as follows;

(a) That Council commence the preparation of a site suitability and feasibility study in the 2018/19 financial year for the construction of a new Georges River regional aquatic facility in the Carss Park recreation and sporting precinct.

 

(b) That the site suitability and feasibility study address, amongst other things:

 

(i)     The identification of whether a suitable site exists (having regard to the likely footprint/size of the facility, location and environmental constraints) to accommodate a regional aquatic facility in the Carss Park recreation and sporting precinct;

 

(ii)    Opportunities to improve public access to aquatic facilities in the City, including year-round recreational usage and the hosting of elite-level competitions;

 

(iii)    Complementary activities that could be co-located within the facility such as indoor courts, gymnasium, child care and library services, dining and rehabilitation/health care services, elite coaching/sports education, community meeting rooms and car parking;

 

(iv)   The preparation of funding options for the facility, including opportunities to stage the construction and funding of the facility over time;

 

(v)    The outcomes of the draft Open Space, Recreation and Community Facility Strategy and other strategic studies that are currently being prepared (such as the Foreshore Strategy and Carss Park Sport and Recreation Precinct Masterplan); and

 

(vi)   Other potential sites in the LGA that could accommodate a regional aquatic facility should the Carss Park precinct not be found to be suitable.

 

(c) That the General Manager prepare a report detailing:

 

(i)   The detailed program and milestones for preparation of the site suitability and feasibility study;

 

(ii)     The projected timeframe for completion;

 

(iii)     The proposed schedule for community consultation and engagement; and

 

(iv)    Estimated costs for delivery of the program and preparation of the study.

 

(d) That funding for the preparation of the study be considered as part of the 2018/2019 budget process.

 

Record of Voting:

For the Motion: Unanimous

 

2.   At its meeting on 26 August 2019, Council resolved to adopt the ‘Georges River Open Space, Recreation and Community Facilities Strategy 2019-2036’ (COM031-19).

The Strategy contains the following aquatic facility categories:

·   District: serves a population up to 50,000 people, costs up to $35 million, 4,000m2 – 6,000m2 in size.

·   Regional: serves a population of more than 100,000 people, costs up to $60 million, 6,000m2 – 12,000m2 in size.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 58

Item:                QWN007-20      Operating Performance Ratio 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

Could you please provide an explanation as to why the ratio has move from approx positive 12% in 2017 to negative 2.57% in 2018 and to 2.9% in 2019. This is an important ratio as council needs to be above 0% to be considered as a financially sustainable council and gives Council the opportunity to borrow money from state Government at a very reduced rate to finance capital projects. This ratio measures Council’s achievement of containing operating expenditure within operating revenue. That is spending within our means. The two former councils were in the positive in the year prior to amalgamation.

 

OFFICER RESPONSE

The ‘operating performance ratio’ measures how well council contained operating expenditure within operating revenue (excluding capital grants and contributions, fair value adjustments, and reversal of revaluation decrements). The benchmark set by the Office of Local Government (OLG) is greater than zero percent.

Pre-Amalgamation

In October 2015 the Independent Pricing and Regulatory Tribunal released its final report Assessment of Council Fit for the Future Proposals. The former Hurstville City and Kogarah City Councils were determined by IPART as ‘not fit’ to stand alone.

In examining the financial statements relating to the previous year (2014/15) of both councils, the operating performance ratios in the 4 years leading up to that year, are shown to be negative, with the exception of 2012/13 (for Hurstville) and 2014/15 (for Kogarah).

The positive result for Hurstville in 2013 appears to be an irregular year as it received additional income of $0.825 million as compensation for easement on its land, which is of a one off nature and was included in the revenue figure used in the calculation. The enhancement of Revenue with this amount impacted favourably on the ratio for that single year and therefore was not representative of the Council’s ongoing performance.

In 2014/15, both Councils recorded depreciation charges which were considerably lower than the previous year. There were no statements or reasons provided for the lower depreciation charge, in either sets of financial statements. This unusual reduction in operating expenditure, as a result of the unexplained decrease in the depreciation charge, had a favourable impact on the calculation of the respective operating performance ratios and contributed to the favourable outcome in that year in respect of Kogarah City Council. By applying the same reasoning, the ratio for Hurstville would also necessarily have been worse than that registered in 2014/15.

Immediately prior to the amalgamation the figures in the financial statements of both Councils in the financial year (2015/16) prior to amalgamation, relate to a period of 10.5 months. As stated in the calculations of the operating performance ratio (Note 13a(ii) of the respective annual financial statements), “Rates Revenue has been recorded to 30 June 2016 against expenditure to 12 May 2016”. The statements therefore cannot be compared to a 12 month financial year set of statements.

This meant that a greater amount of revenue (from rates) was included in the period under review, and was available to cover expenditure which related to a shorter duration. Rates revenue, if adjusted to reflect the 10 ½ months (1 July 2015 to 12 May 2016) to which expenditure was related, Hurstville’s revenue would need to decline by $4.322 million and Kogarah’s revenue by $3.222 million.

Using the ratios published in 2015/16 (the year prior to amalgamation) by Hurstville and Kogarah will therefore present a favourably skewed view of the performance of the 2 Councils in that year. They should therefore be interpreted with caution.

Post Amalgamation – 2016/17 to 2018/19

The calculation, as applicable to Council’s results of 2016/17, shows a ratio of 11.3% (Positive).

Council’s external auditor’s noted when confirming this ratio in 2016/17, that the revenue figure correctly included many items of a one-off nature, which would not be repeated in future years:

 

New Council Implementation Fund

$10.000 million

CDO litigation settlement

$  7.533 million

Additional instalment of Financial Assistance Grant

$  2.020 million

Total One-off Income

$19.553 million

To establish the use of this ratio, when examining the regular performance of Council, it was noted that it would be necessary to exclude these amounts from the calculation to obtain a proper view of Council’s ongoing operations.

When this adjustment is made, the operating performance ratio is a negative (1.7%). This makes the ratio comparable with those achieved in prior and future years.

As can be seen from the foregoing, both Kogarah and Hurstville Councils were subject to the same pressures on income and expenditure as those being experienced by Georges River Council. The problems are of a historical nature and have been difficult to reverse due to various legislative restrictions placed on amalgamated councils for the three years following the proclamation of each merger.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 February 2020                                                                                                                          Page 59

Item:                QWN008-20      Directorate Profit and Loss 

Author:            Councillor Hindi

Directorate:     Office of the General Manager

Matter Type:    Questions with Notice

 

COUNCILLOR QUESTION

Could you please provide a breakup of each directorate whether they are making a profit or loss and how much. That is profit/loss for each directorate.

 

OFFICER RESPONSE

Refer to attached extract from Council’s adopted 2018/2019 Budget and Financial Statements and adopted 2019/2020 Budget.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

ATTACHMENTS

Attachment 1

Operating Result by Directorate

 


Georges River Council - Ordinary Meeting - Monday, 24 February 2020

QWN008-20             Directorate Profit and Loss

[Appendix 1]             Operating Result by Directorate

 

 

Page 63