AGENDA


Council Meeting

 

Monday, 16 December 2019

 

 

Dragon Room

Level 1, Georges River Civic Centre

Corner Dora and MacMahon Streets, Hurstville

 

 

 

 

 

 

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

 

1.      Opening

2.      National Anthem

3.      Prayer

4.      Acknowledgement of Country

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5.      Apologies / Leave of Absence  

6.      Notice of Webcasting

7.      Disclosures of Interest

8.      Public Forum

9.      Confirmation of Minutes of Previous Meeting

MINUTES: Council Meeting - 25 November 2019

10.    Mayoral Minute

Nil  

11.    Condolences

12.    Committee Reports

CCL078-19       Report of Finance and Governance Standing Committee held on 9 December 2019

(Report by Executive Services Officer)....................................................................... 6

CCL079-19       Report of Community and Culture Standing Committee held on 9 December 2019

(Report by Executive Services Officer).................................................................... 17

CCL080-19       Report of Assets and Infrastructure Committee held on 9 December 2019

(Report by Executive Services Officer).................................................................... 26

CCL081-19       Report of Enviroment and Planning Committee held on 9 December 2019

(Report by Executive Services Officer).................................................................... 34

13.    Environment and Planning

Nil

14.    Finance and Governance

CCL082-19       Applications Pursuant to Councillor Ward Discretionary Fund Policy - December 2019

(Report by Manager, Office of the General Manager)........................................... 44

CCL083-19       Property Matter - Classification of Land at 36-40 Penshurst Street, Penshurst

(Report by Head of Strategic Property)..................................................................... 47

15.    Assets and Infrastructure

CCL084-19       Georges River Draft Regional Aquatic Site Suitability and Feasibility Study

(Report by Manager Premium Facilities)................................................................. 53

16.    Community and Culture

Nil

17.    Notices of Rescission

Nil

18.    Notices of Motion

NM113-19          Festival to Mark St George's Day

(Report by Councillor Tegg)..................................................................................... 548

NM114-19          Establishment of Recycling Stations for Small Items (Batteries, Phones, Discs)

(Report by Councillor Tegg)..................................................................................... 549

NM115-19          Expanding Community Particpation in Council Promotional Giveaways

(Report by Councillor Tegg)..................................................................................... 550

NM116-19          Congratulations to the Salvation Army Hurstville Corps - 120th Anniversary

(Report by Councillor Liu)........................................................................................ 551

NM117-19          Provision of a Nepalese New Year Festival in 2020

(Report by Councillor Konjarski)............................................................................. 552

NM118-19          Establishment of a Georges River Street Library Program

(Report by Councillor Konjarski)............................................................................. 553

NM119-19          Activation of the Night Time Economy in Hurstville

(Report by Councillor Konjarski)............................................................................. 554

NM120-19          Proposed Reduction in Councillor Catering Costs

(Report by Councillor Hindi).................................................................................... 555

NM121-19          Inaugural Female Leadership Workshop

(Report by Councillor Grekas)................................................................................. 556

NM122-19          Georges River Bushcare - Education and Volunteer Drive

(Report by Councillor Grekas)................................................................................. 558

NM123-19          LGNSW Excellence in the Environment Awards 2019/20

(Report by Councillor Konjarski)............................................................................. 559

NM124-19          Expansion of Hurstville School Safety Precinct

(Report by Councillor Tegg)..................................................................................... 560

NM125-19          Congratulations to the Riverwood Squadron of the Australian Air League

(Report by Councillor Symington).......................................................................... 561

NM126-19          Strategic Christmas Decorations in Georges River

(Report by Councillor Kastanias)............................................................................ 562

NM127-19          Community Survey on Election of Mayor by Georges River Community

(Report by Councillor Grekas)................................................................................. 564

19.    Questions with Notice

QWN019-19      NSW Government - Commencement of Level 2 Water Restrictions in Georges River Update

(Report by Councillor Liu)........................................................................................ 565

QWN020-19      Former Oatley Bowling Site

(Report by Councillor Kastanias)............................................................................ 566

QWN021-19      Georges River Approach to Staff Safety - Elevated Air Pollution

(Report by Councillor Tegg)..................................................................................... 568

QWN022-19      Consideration of Business at Council Meetings

(Report by Councillor Badalati)............................................................................... 570

QWN023-19      Georges River Council - Consultant Costs and Staff Establishment

(Report by Councillor Hindi).................................................................................... 571

QWN024-19      Council's Code of Conduct - Clarification

(Report by Councillor Katris)................................................................................... 573

QWN025-19      Statutory Processes and Indicative Time Line for the Development of a New Regional Aquatic Facility in Georges River

(Report by Councillor Katris)................................................................................... 575   

 

 


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 5

 

Mayoral Minute  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 7

Committee Reports

Item:                   CCL078-19        Report of Finance and Governance Standing Committee held on 9 December 2019 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for Items FIN082-19 to FIN087-19 and Confidential Item FIN032A-19 as detailed below be adopted by Council.

 

FIN082-19                 Investment Report as at 31 October 2019 

That Council receives and notes the contents of the Investment Report as at 31 October 2019.

 

FIN083-19        Property Matter - Quarterly Commercial Property Portfolio Report 

(a)     That Council receives and notes the Quarterly Commercial Property Portfolio Report for the quarter ending 30 September 2019.

(b)     That Council receives Quarterly Financial Reports on  Major Sports Facilities and Recreational Facilities including but not limited to Hurstville Aquatic Centre, Hurstville Oval, Penshurst Indoor Cricket, Beverley Park Golf Course and Sans Souci Pool.

(c)     That a briefing session is organised for Councillors in the new year to review the Quarterly Financial Reports for the above properties.

 

FIN084-19         Code of Conduct Statistics 2019

That Council receive and note the report on the Code of Conduct Complaints Statistics for the period ending 30 September 2019.

 

FIN085-19       Adoption of the Georges River Debt Management and Hardship Policy 2019 

(a)     That Council adopt the attached Georges River Debt Management and Hardship Policy 2019.

(b)     That the General Manager be delegated authority to make formatting and minor editorial adjustments to the adopted Debt Management and Hardship Policy 2019.

 

FIN086-19                   Georges River Boundaries, Wards and Number of Councillors 

(a)     That Council receive and note the report.

(b)     That the status quo remain regarding Boundaries, Wards and Councillor numbers.

 

FIN087-19         Property Matter - 8A Johnstone Street (Johnston Street Reserve),  Peakhurst - Proposed Easement to Drain Water From Adjoining Property 

(a)     That Council grant an Easement to Drain Water over Lot 14 in Deposited Plan (DP)23120, being part of Johnstone Street Reserve Peakhurst, as generally detailed in this report.

(b)     That the General Manager be authorised to execute the Section 88B Instrument or Transfer Granting Easement and all associated documentation to create the easement under Common Seal of the Council, if required.

(c)     That all costs associated with the granting of the easement be met by the applicant.

 

FIN032A-19       Property Matter - Carrington Road, Hurstville

(a)     That Council delegate to the General Manager authority to negotiate the proposed acquisition of 17 Carrington Avenue, Hurstville in accordance with this report.

(b)     That Council proposes to classify 17 Carrington Avenue Hurstville, described as Lot 77 in DP1958, as Operational Land in accordance with Part 2, Division 1 (Section 31) of the Local Government Act 1993 (the Act) and in accordance with Section 34 of the Act, Council gives public notice of the proposed resolution specifying a public notice period of 28 days.

(c)     That Council considers any such submissions following the public notice period of 28 days and based on the public submissions resolves whether to classify the land as Operational Land.

(d)     That Council resolves the acquisition to be funded from Council’s Commercial Property Reserve.

(e)     That Council authorises the General Manager to execute and exchange the Contract for Sale, Transfer Document and all other associated documentation to effect the acquisition of Lot 77 in DP1958 located at 17 Carrington Avenue, Hurstville.

 

 

 

 

File Reference

D19/294993

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Standing Committee - Monday, 9 December 2019

 


Georges River Council - Ordinary Meeting - Monday, 16 December 2019

CCL078-19             Report of Finance and Governance Standing Committee held on 9 December 2019

[Appendix 1]          Minutes - Finance and Governance Standing Committee - Monday, 9 December 2019

 

 

Page 8

 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 19

Item:                   CCL079-19        Report of Community and Culture Standing Committee held on 9 December 2019 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for Items COM49-19 to COM057-19 as detailed below be adopted by Council.

 

COM049-19       Minutes of the Economic Development Advisory Committee Meeting Tuesday 5 November 2019 

That Council adopt the recommendations as noted in the Minutes of the Economic Development Advisory Committee Meeting held on Tuesday 5 November 2019.

 

COM050-19       Outgoing Sponsorship and Donations 

(a)     That Council approve the event sponsorship request of $2,713 ($2,574 financial value and $139 in-kind value) to support ‘Christmas Carols’ on Sunday 22 December 2019.

(b)     That Council approve the event sponsorship request of $687 ($0 financial value and $687 in-kind value) to support ‘One Billion Rising’ on Friday 14 February 2020.

(c)     That Council approve the event sponsorship request of $612 ($0 financial value and $612 in kind value) to support ‘Bard on the Beach at Carss Bush Park’ on Friday 14, Saturday 15 and Sunday 16 February 2020.

 

COM051-19       Stronger Communities Funding Update 

(a)     That Council receive and note the update on the remaining Stronger Communities Fund projects as listed in this report;

(b)     That Council continue to receive regular reports on the remaining Stronger Communities Fund projects still in progress;

(c)     That Council note that the total interest accrued between 1 July 2019 and 31 October 2019, of $45,490 is allocated to the Gannons Park Stage 3 works in accordance with the Stronger Community Fund Guidelines.

 

COM052-19       Adoption of Georges River Place Naming Policy 2019 

(a)     That the amended Georges River Place Naming Policy 2020 be adopted by Council.

(b)     That, noting the expense to update existing plaques and with consideration of Council’s fiscal responsibilities, Council apply the new criteria within the approved Place Naming Policy to all future plaques only.

 

COM053-19       2020 Cultural Activation Program 

That Council receive and note the cultural activation program for the Georges River local government area for 2020.

 

COM054-19       Adoption of Hurstville Place Strategy - Heart of the City  

(a)   That Council notes the outcome of the exhibition of the draft Hurstville Place Strategy – Heart of the City.

(b)    That Council adopts the attached Hurstville Place Strategy – Heart of the City as amended in accordance with the details of this report. 

 

COM055-19       Establishment of Volunteer Credit Bank Barter System in the Georges River Local Government Area 

That Council promote the NSW Volunteer Timebanking community platform as means of encouraging the exchange of services to support community connections, established and start-up businesses in the Georges River Local Government Area. Promotion will include but not be limited to Councils website, social media platforms and through Councils extensive partners and networks including the St George Business Chamber and various community connections. 

 

COM056-19       Establishment of the Georges River Council Micro Grants Program 

(a)     That Council approve the establishment of a Georges River Council Micro Grants Program;

(b)     That Council approve the allocation of $9,000 of unspent funds from the 2019/20 Community Grants Program for the Micro Grants Program to be run in the 2019/20 financial year;

(c)     That Council seek sponsorship and partnership opportunities from local businesses to fund the 2020/21 Micro Grants Program;

(d)     That, should there be no sponsorship opportunities, Council approves $10,000 to be allocated to the Micro Grants Program from the 2020/21 Community Grants program budget;

(e)     That, the updated Georges River Council Grants, Donations and Sponsorship Policy be placed on public exhibition for a period of no less than 28 days commencing from 20 January 2020 to seek community feedback; and

(f)      That the updated Georges River Council Grants, Donations and Sponsorship Policy be presented to Council for approval following public exhibition.

 

COM057-19       Draft Georges River Council Public Art Policy 

(a)     That Council approve the draft Georges River Council Public Art Policy to be placed on public exhibition for a period of no less than 28 days commencing from 20 January 2020;

(b)     That a further report be submitted to Council detailing feedback from any public submissions made during the exhibition period, together with any recommended changes to the draft Georges River Council Public Art Policy prior to adoption.

 

 

 

 

File Reference

D19/294998

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Community and Culture Committee Meeting - 9 December 2019

 


Georges River Council - Ordinary Meeting - Monday, 16 December 2019

CCL079-19             Report of Community and Culture Standing Committee held on 9 December 2019

[Appendix 1]          Minutes - Community and Culture Committee Meeting - 9 December 2019

 

 

Page 25

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 27

Item:                   CCL080-19        Report of Assets and Infrastructure Committee held on 9 December 2019 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for Items ASS39-19 to ASS043-19 as detailed below be adopted by Council.

 

ASS039-19        Georges River Traffic Advisory Committee Meeting - 3 December 2019 

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 3 December 2019 be adopted by Council.

 

ASS040-19        Ken Rosewall Tennis Centre Operational Management Services Agreement 

That Council extends the Management Agreement for Ken Rosewall Tennis Centre to Evolution Tennis for a further period of three (3) years to 1 September 2022 in accordance with the original contract.

 

ASS041-19        T19/017  Tender for the Construction of Penshurst Park Sporting Hub - Stage 2 

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/017 Construction of Penshurst Park Sporting Hub – Stage 2 as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the contracts with the preferred Principal Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

ASS042-19        Statutory Processes and Indicative Timeline for the Development of a New Regional Aquatic Facility in Georges River 

That the report be deferred for consideration at the ordinary meeting of Council on 16 December 2019, thereby enabling Councillors to receive the consultant’s briefing on the draft Regional Aquatic Site Suitability and Feasibility Study prior to consideration by Council.

 

ASS043-19        Netstrata Jubilee Stadium Cleaning and Waste Management Services T19/019 

(a)     That under Section 178 (1) (a) of the Local Government (General ) Regulation 2005, Council accept the tender that is recommended for T19/019 Netstrata Jubilee Stadium Cleaning and Waste Management Services as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

 

 

File Reference

D19/294999

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee - 09 December 2019

 


Georges River Council - Ordinary Meeting - Monday, 16 December 2019

CCL080-19             Report of Assets and Infrastructure Committee held on 9 December 2019

[Appendix 1]          Minutes - Assets and Infrastructure Committee - 09 December 2019

 

 

Page 33

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 35

Item:                   CCL081-19        Report of Enviroment and Planning Committee held on 9 December 2019 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for Items ENV045-19 to ENV047-19 as detailed below be adopted by Council.

 

ENV045-19       Summary of Development Applications Lodged and Determined - July to September 2019 

(a)     That Council receive and note the Summary of Development Applications Lodged and Determined report for the first quarter of the 2019/2020 financial year being July 2019 – September 2019.

(b)     That the General Manager undertake a communication program to increase awareness in the community that as a result of the changes to the NSW Planning Legislation in March 2018, elected Councillors have no direct involvement in considering and determining development applications and to provide information on the Council’s delegation framework for the determination of applications     

 

ENV046-19        Draft Georges River Stormwater Management Policy 2019 

(a)     That Council endorse the Draft Georges River Stormwater Management Policy 2019 for public exhibition for a minimum of 28 days and to commence after 20 January 2020.

(b)     That Council publicly exhibit the Draft Georges River Stormwater Management Policy 2019 through the following methods:

i.        Advertisements in the local paper;

ii.       Uploaded to Council’s Your Say webpage;

iii.      Documents will be publicly available at Council’s libraries and Customer Service Centre;

iv.      Advertising on Council’s Social Media accounts; and

v.       Availability of information on Council’s website.

(c)     That Council authorise the General Manager to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in preparation for the public exhibition of the Draft Georges River Stormwater Management Policy 2019.

(d)     That a further report be submitted to Council following the public exhibition period.

(e)   That the staff be commended for a comprehensive and detailed document that appears to be fair and consistent.

 

ENV047-19        Appointment of Community Representatives to the Georges River Council Local Planning Panel for the Kogarah Bay and Hurstville Wards 

(a)     That Council consider and appoint two community representatives from the confidential list contained in Attachment 1 for the Kogarah Bay and Hurstville Wards, to the Georges River Local Planning Panel.

(b)     That all community representatives are appointed for all Georges River Council wards so that they can operate on a rotational basis throughout the year to allow flexibility and efficiency for the operation of the Georges River Local Planning Panel.

(c)     Each member is to be appointed in accordance with the terms and conditions identified by the Minister for Planning and the NSW Department of Planning and Environment.

(d)   The recommendation of the Committee to appoint two community members on the Local Planning Panel to represent the Kogarah Bay ward and Hurstville ward is referred to Council for adoption.

 

 

 

 

File Reference

D19/295012

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Standing Committee - Monday, 9 December 2019

 


Georges River Council - Ordinary Meeting - Monday, 16 December 2019

CCL081-19             Report of Enviroment and Planning Committee held on 9 December 2019

[Appendix 1]          Minutes - Environment and Planning Standing Committee - Monday, 9 December 2019

 

 

Page 42

 


 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 43

Environment and Planning


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 46

Finance and Governance

Item:                   CCL082-19        Applications Pursuant to Councillor Ward Discretionary Fund Policy - December 2019 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

RECOMMENDATION:

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

i.    Application submitted by Councillor Symington on behalf of Australian Air League Riverwood Squadron in the amount of $1,500.00.

 

Executive Summary

1.      Council at its meeting of the 28 May 2018, endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2.      The Policy provides a framework which enables Councillors to provide minor financial support to individuals and community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.      This report includes details of applications which have been assessed against the funds eligibility criteria and determined to qualify for funding.

Background

4.      The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works.

5.      In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6.      In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through Section 356 of the Local Government Act.


 

 

CWF50/19-20

Councillor Colleen Symington

Classification of

Application

Community Group

Reason for Request

Contributions towards upgrade of musical instruments

Applicant’s Details

Australian Air League Riverwood Squadron

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Australian Air League Riverwood Squadron Research Foundation aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Australian Air League is a youth organisation for boys and girls aged from 8 years which encourages an interest in aviation as a career or as a hobby for the youth of Australia. The organisation is entirely self-funding and is staffed by volunteers who give their time generously to achieve its goals. The Australian Air League was formed in 1934.

History of Previous Applications

Previous application from Councillor Warren Tegg

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2019/2020 Budget.

Non Capital Funds ($10,000/Councillor)

Funds Allocated to date including this report

Remaining Balance

The Mayor Councillor Greene

$3,600.00

$6,400.00

Councillor Agius

$300.00

$9,700.00

Councillor Badalati

$3,000.00

$7,000.00

Councillor Elmir

$3,300.00

$6,700.00

Councillor Grekas

$6,050.00

$3,950.00

Deputy Mayor Hindi

$1,000.00

$9,000.00

Councillor Katris

$1,300.00

$8,700.00

Councillor Kastanias

$5,200.00

$4,800.00

Councillor Konjarski

$1,800.00

$8,200.00

Councillor Landsberry

$3,540.00

$6,460.00

Councillor Liu

$5,500.00

$4,500.00

Councillor Payor

$3,300.00

$6,700.00

Councillor Symington

$5,700.00

$4,300.00

Councillor Tegg

$2,000.00

$8,000.00

Councillor Wu

$1,800.00

$8,200.00

 

 

 

Capital Funds ($170,000 per Ward)

Funds Allocated to date including this report

Remaining Balance

Blakehurst Ward

$170,000.00

NIL

Hurstville Ward

$170,000.00

NIL

Kogarah Ward

$170,000.00

NIL

Mortdale Ward

$151,233.60

$18,776.40

Peakhurst Ward

$170,000.00

NIL

 

Risk Implications

7.      The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.

 

File Reference

D19/294533

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 48

Item:                   CCL083-19        Property Matter - Classification of Land at 36-40 Penshurst Street, Penshurst 

Author:              Head of Strategic Property

Directorate:      Business and Corporate Services

Matter Type:     Finance and Governance

 

 

 

Recommendation:

That Council receives and notes the contents of this report and as no public submissions were received during the public notification period in relation to the classification of the land described as Lot 1 in DP 519554 and located at 36-40 Penshurst Street, Penshurst, the land is now classified as Operational Land as per the Council resolution of 23 September 2019 (CCL028A-19)

 

Executive Summary

1.      Council recently purchased 36-40 Penshurst Street, Penshurst with settlement taking place on 7 November, 2019.  A location plan is provided as Attachment 1.

2.      Council is required to classify the land as either community of operational in accordance with Section 31 and 34 of the Local Government Act, 1993 (the Act).  The land in this case is proposed to be classified as operational land.

3.      In this regard, the Act requires Council to invite public comment of the proposed classification for a period of not less than 28 days. 

4.      The notification period for public comment ended on 10 December 2019 without any submissions having been received by Council.

 

5.      As no submissions were received, the land is now considered to be classified as Operational Land in accordance with Section 31 of the Local Government Act, 1993 (the Act)

 

Background

6.      Further to Council’s recent decision to proceed with the purchase Lot 1 in DP 519554, (CCL028A-19) Council was required to undertake a public notification process whereby public comment was invited in relation to a proposal to classify the above property as operational land, in accordance with Section 34 of the Act.

7.      Report CCL028A-19 also required that a further report be presented to Council after the closure of the public notification period.

8.      The resolution of CCL028A-19 of 23 September 2019 is reproduced in full below:

(a)     That Council completes the acquisition of Lot 1 in DP 519554 located at 36-40 Penshurst Street, Penshurst in accordance with the attached Report.

(b)     That Council resolves to classify Lot 1 in DP519554 being 36-40 Penshurst Street, Penshurst as Operational Land in accordance with Part 2, Division 1 (Section 31) of the Local Government Act 1993 (the Act).

(c)     That in accordance with Section 34 of the Act, Council gives public notice of the proposed resolution specifying a period of 28 days during which submissions may be made to Council.

(d)     That a further report be presented to Council after the exhibition period to advise of any public submissions received by Council.

(e)     That the General Manager be authorised to sign the transfer document and all related documentation associated with the acquisition of the land.

 

9.      The 28 day public notification period ended on 10 December 2019. 

10.    No submissions were received in regard to the proposed operational land classification.

 

Financial Implications

11.    No budget impact for this report.

 

Risk Implications

12.   No risks identified.

 

Community Engagement

13.   Community engagement was conducted for a 28 day period and ended on 10 December, 2019 with no public submissions received.

 

 

File Reference

19/1660

 

 

 

ATTACHMENTS

Attachment 1

36-40 Penshurst Street - Location Plan

 


Georges River Council - Ordinary Meeting - Monday, 16 December 2019

CCL083-19             Property Matter - Classification of Land at 36-40 Penshurst Street, Penshurst

[Appendix 1]          36-40 Penshurst Street - Location Plan

 

 

Page 52

 


 

 


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 55

Assets and Infrastructure

Item:                   CCL084-19        Georges River Draft Regional Aquatic Site Suitability and Feasibility Study 

Author:              Manager Premium Facilities and Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

 

 

Recommendation:

(a)     That Council endorse the draft Georges River Regional Aquatic Site Suitability and Feasibility Study for public exhibition for the period 23 December 2019 – 28 February 2020.

(b)     That following community consultation, the final Georges River Regional Aquatic Site Suitability and Feasibility Study be submitted to Council for adoption.

 

 

Executive Summary

1.      Otium Planning Group has prepared the attached draft Georges River Regional Aquatic Site Suitability and Feasibility Study in accordance with the Council resolution that the Study be commenced upon completion of the Georges River Open Space, Recreation and Community Facilities Strategy.   

2.      Public exhibition of the draft Regional Aquatic Facility Site Suitability and Feasibility Study is required in order for Council to demonstrate that it has complied with NSW Office of Local Government Guidelines for Capital Expenditure. These Guidelines state that a decision to carry out capital expenditure over $10 million must be based on sound strategic and financial planning which is supported by valid data and research that reflects the views, priorities and objectives of the broader community. 

3.      Accordingly this report seeks Council endorsement of the draft Study to be placed on public exhibition until 28 February 2020.

4.      As discussed at the confidential Councillor briefing on Monday 9 December 2019, the attachment to this report (the draft Study) will be not be provided by the consultant until Friday 13 December 2019 and as such it will be published as a late attachment to this report.

Background

5.      In 2016 the NSW government stipulated a requirement for all merged councils to conduct service reviews across their portfolio and deliver a report to the Council.  This report was to outline ‘recommendations on the best way forward to both serve the needs of the entire council area and use resources wisely’, along with identified ‘smart service improvements’ such as wider access to existing facilities, programs and number of community events.

6.      Consequently, Council commissioned Cardno Engineering to conduct Building Services and Structural Evaluation reports on Council’s aquatic assets, which included Hurstville Aquatic Leisure Centre, Sans Souci Leisure Centre and Kogarah War Memorial Swimming Pool.

7.      The reports were presented to Council at its meeting on 6 February 2017 with the following resolution:

(a)    That Council receives and notes the Building Services and Structural Evaluation Report for Hurstville Aquatic Leisure Centre, the Building Assets Conditions Assessment for Sans Souci Leisure Centre and the Building Assets Conditions Assessment for Kogarah War Memorial Swimming Pool.

(b)   That Council develops an Aquatic Facility Strategy that identifies the longer term needs of the community.

(c)    That $30,000 is allocated for the Georges River Council Property Asset Reserve to fund the Georges River Council Aquatic Facility Strategy.

(d)    That all necessary action is taken to ensure fire and life safety standards are monitored immediately at each aquatic facility.

8.      The aquatics study was commenced and subsumed into the Open Space, Recreation and Community Facilities Strategy.

9.      In May 2018 Council resolved to prepare a Regional Aquatic Facility Site Suitability and Feasibility Study following the adoption of the Open Space, Recreation and Community Facilities Strategy 2019-2036. The Open Space, Recreation and Community Facilities Strategy 2019-2036 was adopted by Council on 26 August 2019.

10.    In August 2019 Council also resolved that a report in regard to the progress of the Study was to be brought to relevant Council meetings for the information of Council.

Carss Park Sport and Recreation Precinct Including Todd Park

11.    Council at its meeting held on 27 November 2017 resolved to commence preparation of a scoping brief for the development of a Precinct Master Plan and comprehensive Plan of Management (POM) for the Carss Park Sport and Recreation Precinct comprising Todd Park.  However, following consideration of the draft 2018/19 budget, Council did not allocate funding to this POM due to other priorities.

12.    The POM and master planning work has now commenced following allocation of funding in the 2019/20 budget.  The draft POM will be completed and publicly exhibited in early 2020 with completion anticipated for August 2020.

Regional Aquatic Site Suitability and Feasibility Study

13.    Following the adoption of the Open Space, Recreation and Community Facilities Strategy 2019-2036 on 26 August 2019, Otium Planning Group commenced preparation of the draft Regional Aquatic Facility Site Suitability and Feasibility Study with the following scope:

·        Compliance with the NSW Office of Local Government Guidelines for Capital Expenditure 2010.

·        The identification of whether a suitable site exists in the Georges River LGA (having regard to the likely footprint/size of the facility, location and environmental constraints) to accommodate a regional aquatic facility;

·        Consideration of the Carss Park Recreation and Sporting Precinct along with existing master planning in other sporting precincts;

·        Opportunities to improve public access to aquatic facilities in the city, including year-round recreational usage and the hosting of elite-level competitions;

·        Complementary activities that could be co-located within the facility such as indoor courts, gymnasium, child care and library services, dining and rehabilitation/health care services, wellness centre, elite coaching/sports education, community meeting rooms and car parking;

·        The preparation of funding options for the facility, including opportunities to stage the construction and funding of the facility over time;

·        The projected financial sustainability of the facility given the variety of services offered at a suitable site, and the market forces surrounding the location such as the projected demand and proximity to other facilities;

·        Consideration of the outcomes of the draft Open Space, Recreation and Community Facility Strategy and other strategic studies that are currently being prepared (such as the Foreshore Strategy and Carss Park Sport and Recreation Precinct Master Plan and the Jubilee Stadium Precinct Master Plan); and

·        Consideration of the future needs of the region in regard to neighbouring Council aquatic facilities and the alignment of existing Georges River LGA aquatic facilities to the accepted industry hierarchy of aquatic facilities in Australia.

14.    Otium Planning Group has now completed the draft report which is attached for Council’s consideration.

15.    Public exhibition of the draft Regional Aquatic Facility Site Suitability and Feasibility study is required in order for Council to demonstrate that it has acted in accordance with NSW Office of Local Government Guidelines for Capital Expenditure. These guidelines state that a decision to carry out capital expenditure over $10 million must be based on sound strategic and financial planning which is supported by valid data and research that reflects the views priorities and objectives of the broader community.

Financial Implications

16.    No budget impact for this report.

Risk Implications

17.    No risks identified.

Community Engagement

18.    Community surveys were conducted and are detailed in the draft Study.

19.    Further community engagement will be undertaken throughout December, January and February via the public exhibition of the draft Study.

File Reference

D19/287667

 

 

 

ATTACHMENTS

Attachment 1

Attachment 1 - Georges River Draft Regional Aquatic Site Suitability and Feasibility Study

 


Georges River Council - Ordinary Meeting - Monday, 16 December 2019

CCL084-19             Georges River Draft Regional Aquatic Site Suitability and Feasibility Study

[Appendix 1]          Attachment 1 - Georges River Draft Regional Aquatic Site Suitability and Feasibility Study

 

 

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Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 547

Community and Culture

Notices of Rescission


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 548

Notices of Motion

Item:          NM113-19          Festival to Mark St George's Day

Councillor:       Councillor Tegg 

 

MOTION:

(a)     That the General Manager prepare a report to Council regarding the feasibility of developing a future annual festival or event to celebrate St George’s Day.

 

(b)     That the report address, amongst other things:

i.      The community’s interest in celebrating St George’s Day in the Georges River area;

ii.     Potential programming ideas for a festival or event;

iii.    Possible partnerships with local community groups; and

iv.    Funding implications, sponsorship and resourcing opportunities.

         

 

 

DIRECTOR COMMUNITY AND CULTURE COMMENT

St George's Day in England remembers St George, England's patron saint. The anniversary of his death on 23 April is acknowledged as England's national day. According to legend, St George was a soldier in the Roman army who killed a dragon and saved a princess. The local St George region, encompassing Georges River, has long held ties with the symbolism of the dragon through cultural and sporting associations.

 

Council officers will investigate the significance of St George’s Day being celebrated in the Georges River area. An event of this nature aligns with Goal 5.1 of the Community Strategic Plan, to “create and support events that celebrate community and cultural identity and the benefit the economy.”

 

FINANCIAL IMPLICATIONS

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

FILE REFERENCE

D19/295266

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 549

Item:          NM114-19          Establishment of Recycling Stations for Small Items (Batteries, Phones, Discs)

Councillor:       Councillor Tegg 

 

MOTION:

That the General Manager prepare a report on the establishment of permanent facilities for the recycling of small items such as batteries, mobile phones and compact discs.

 

 

 

Director ENVIRONMENT AND PLANNING Comment

The motion is consistent with the Council’s existing recycling programs of e-waste, x-rays, safe chemical disposal and also:

·    Georges River Local Strategic Planning Statement - Theme 5 Environment and Open Space; and

·    Community Strategic Plan - Pillar 1: A Protected Environment and Green Open Spaces, Goal 1.1 Council’s environmentally sustainable practices inspire everyone to protect and nurture the natural environment.

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D19/295966

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 550

Item:          NM115-19          Expanding Community Particpation in Council Promotional Giveaways

Councillor:       Councillor Tegg 

 

MOTION:

That Council, effective immediately, expand community participation in Council giveaways and promotions (eg: tree giveaways) to both residents and ratepayers of Georges River by replacing the requirement to produce a rates notice with the requirement to produce suitable photo identification that verifies the person resides in the Georges River local government area.

 

 

 

Director assets and infrastructure Comment

Changing the requirement for identification purposes to include a driver’s license or other photo identification will not impact on tree giveaway days or other promotions and is consistent with other Councils.

 

 

Financial Implications

If Council were to support this Motion, there would be no additional cost to Council.

 

File Reference

D19/297302

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 551

Item:          NM116-19          Congratulations to the Salvation Army Hurstville Corps - 120th Anniversary

Councillor:       Councillor Liu 

 

MOTION:

That Council congratulate The Salvation Army Hurstville Corps on its 120th anniversary, which was celebrated with a charity dinner in partnership with the Australia Chinese United Business Association Federation in the Marana Auditorium on Friday 13 December 2019.

 

 

 

Director COMMUNITY AND CULTURE Comment

The Salvation Army received a Venue Hire Grant for the hire of the Marana Auditorium on Friday 13 December 2019 to the value of $980, in accordance with the Georges River Council Grants, Donations and Sponsorship Policy.

 

Financial Implications

To date, Council has awarded Venue Hire Grants totalling $186,117.75. There is $233,882.25 remaining in this budget for the 2019/20 financial year.

 

File Reference

D19/262780

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 552

Item:          NM117-19          Provision of a Nepalese New Year Festival in 2020

Councillor:       Councillor Konjarski 

 

MOTION:

(a)     That Council endorse an event to take place after Easter in April 2020 to celebrate the Nepalese New Year in partnership with the Nepalese and wider Georges River community.

(b)     That the General Manager prepare a report to Council regarding the feasibility of developing a future annual Nepalese New Year Festival in the Georges River area, including:

i.       Support and interest from the Nepalese community;

ii.      Support and interest from the wider local community;

iii.     Other Nepalese festivals and events within the Georges River area;

iv.     Existing Nepalese New Year events outside the Georges River area;

v.      Possible partnerships with local community groups;

vi.     Funding implications, sponsorship and resourcing opportunities.

 

 

Director COMMUNITY AND CULTURE Comment

Supporting a Nepalese New Year event is consistent with the Georges River Council Community Strategic Plan goal 5.1 that we create and support events that celebrate community and cultural identity and benefit the economy.

In the event that this proposal is endorsed, a review of the town centre activation and events program would be undertaken to determine the long-term viability of a permanent annual Nepalese New Year event, with a report submitted to Council for consideration in early 2020.

 

Financial Implications

Should Council resolve to support this Motion, financial support could be provided for the inaugural and long-term, permanent event through the Grants, Donations and Sponsorship Policy. Support could be financial and/or in-kind. The current remaining balance of the 2019/2020 budget is $19,656.

Financial support could also be provided via the Councillor Ward Discretionary Fund if the local Nepalese community sought assistance.

 

File Reference

D19/275837

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 553

Item:          NM118-19          Establishment of a Georges River Street Library Program

Councillor:       Councillor Konjarski 

 

MOTION:

That Council establishes a Georges River Street Library program to engage the community in sustainability initiatives by providing opportunities to donate, share and exchange books.

 

 

Director COMMUNITY AND CULTURE Comment

This initiative supports two pillars in the Georges River Community Strategic Plan: 1. Protected environment and green open spaces, and; 3. Active and accessible places and spaces.

A Street Library program is consistent with the objectives in the Children’s Services Strategic Plan 2018 to educate children and the community on sustainability. 

Seven street libraries located within walking distance of our Childcare Centres and Westfield Hurstville would enable community members to easily donate and swap books on an ongoing basis.

This initiative will also support the love of literacy and sharing of resources across the local government area. The street library may provide a viable location for the redistribution of items that have been disposed from the library collection in accordance with the Library Collection Development Policy.

There is an opportunity to enhance promotion and visibility of the service by registering with the popular Street Library program found at streetlibrary.org.au

 

 

Financial Implications

The implementation of this initiative across seven sites would incur expenses to the value of $2,500. Should Council resolve to support this Motion, the initiative could be funded through the existing operational budget of Library Services - budget line 533701.2000.16048 has $24,000 remaining.

 

File Reference

D19/275850

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 554

Item:          NM119-19          Activation of the Night Time Economy in Hurstville

Councillor:       Councillor Konjarski 

 

MOTION:

(a)     That the General Manager prepare a report to Council which investigates the feasibility of delivering public art programming, markets and activation in Humphreys Lane and Forest Road, Hurstville to improve and increase the night time economy of Hurstville.

(b)     That the report address, amongst other things:

i.        The statutory process required for temporary closures in Humphreys Lane and Forest Road as well as the implications for the surrounding businesses;

ii.       Potential programming and activation; and

iii.      Potential partnerships with local businesses and artists to deliver programs.  

 

 

DIRECTOR COMMUNITY AND CULTURE COMMENT

Council is conducting a night time economy study as prioritised in the Economic Development Strategy 2018-2022. The report will consider the concept of closing Humphreys Lane to hold a night market, and include public art, lighting displays and stalls. 

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in the future report.

 

File Reference

D19/275937

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 555

Item:          NM120-19          Proposed Reduction in Councillor Catering Costs

Councillor:       Councillor Hindi 

 

MOTION:

That Council cut all the following expenditures in order to help fix the budget. We need to lead by example and not half cocked.

(a)    Eliminate all the alcohol consumption before and after Council and committee meetings, workshops and briefings. A saving of $2,000 per year.

 

(b)    Eliminate all hot meals, sandwiches, cheeses, deserts etc before and after all Council and committee meetings, workshops and briefings. A saving of $77,000 per year.

 

(c)    No tea or coffee or soft drinks, mineral water and snacks. A saving of $6,500 per year.

The expenditure of Council must be reduced with no reduction in services before we consider any rate rise.  Council amalgamation is meant to produce efficiencies and reduction in costs but it had the opposite effect.

 

 

 

 

Office of the General Manager Comment

Consistent with Pillar 6 of the Community Strategic Plan 2018-2029 (Leadership and Transparency):

·     Goal 6.1 - the community is involved and listened to; and

·      Goal 6.4 - Council’s assets and resources are managed responsibly and with accountability.

 

Financial Implications

Council allocates an annual budget of $65,000 per year for Councillor catering costs.

Elimination of all Councillors’ catering expenses in the manner proposed above will realise savings of approximately $80,000 per year (in addition to the savings already realised as a result of Council’s resolution of 25 November 2019, QWN018-19).

 

 

File Reference

D19/287459

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 557

Item:          NM121-19          Inaugural Female Leadership Workshop

Councillor:       Councillor Grekas 

 

MOTION:

(a) That Council congratulate the People and Culture Department (in particular the Organisational Capability and Development team) for the successful design and delivery of the TRUE Women 2019 Developing Future Leaders Workshop.

(b) That Council formally thank the following for their involvement:

i.    105 students from 6 local high schools:

·    Blakehurst HS

·    Kingsgrove HS

·    Kogarah HS

·    Beverly Hills Girls HS

·    Georges River College Peakhurst Campus

·    Woniora Road Special School.

ii.   Video messages sent by:

·    Major General Natasha Fox AM – Australian Defence Force

·    The Hon Shelley Hancock MP – NSW Minister for Local Government

·    Dr Christine Eriksen – Senior Lecturer, University of Wollongong

·    Senior Constable Jen Todd – NSW Police

·    Elizabeth Idziak – Civil Engineer, NSW Roads and Maritime Services

·    Alexandra Holden – GM Entertainment

·    Rebecca Rippon – Olympic medallist, water polo

·    Mia Taylor – Personal Financial Advisor

·    Sydney Sixers WBBL team – Women’s Cricket Team.

iii.  More than 35 female Council staff and Councillor mentors volunteered to take part in the workshop.  Mentors came from diverse areas of Council such as law, planning, finance, information technology, people and culture, communication, childcare, and environmental sustainability. 

iv.  Keynote speaker, Amy Duggan – former Matildas player, and current sports commentator.  Amy spoke about resilience, self-belief, and the power of saying “yes”.  Ms Duggan was so impressed by the program that she wants to deliver it to other Council areas in NSW.

v.   Community partners - they provided employment-related information and resources to students in breakout sessions:

·    Dress for Success

·    Youth Employment Partnership

·    Georges River Council Recruitment

·    Headspace

·    Hurstville Aquatic Centre

(c)  That Council note the positive feedback from students and note the request from students, teachers and mentors to host the workshop every year.

(d) That Council nominate the TRUE Women 2019 Developing Future Leaders Workshop for relevant Local Government awards.

 

 

 

DIRECTOR BUSINESS AND CORPORATE SERVICES COMMENT

Council’s adopted Community Strategic Plan 2018-2028 and the Corporate Diversity and Inclusion Action Plan 2019-2021 recognise the importance of mentoring and supporting young women in order to facilitate more women into local government and highlight successful women leaders in the industry. 

Conducting a Female Leadership Workshop is therefore consistent with Council’s Community Strategic Plan and Workforce Plan.  The TRUE Women workshop was a resounding success.  Positive feedback was received from students, teachers, mentors, and the keynote speaker.  Students were highly engaged on the day and indicated that they learned a lot of new skills, and are keen to participate in the workshop again.  This was also supported by teachers.  Council staff and Councillors who supported the students as mentors reported overwhelming positive levels of motivation and passion about having the opportunity to give back to their local community.

Council officers conducted a survey at the conclusion of the workshop to obtain feedback from students and teachers:

·    100% of teachers who responded to the survey were positive about the TRUE Women program and all would like this workshop to be reoffered and their schools be involved; and

·    100% of students who responded to the survey were positive with many wishing to attend again and all would recommend it to their peers.

 

Financial Implications

With the financial assistance provided by Councillor discretionary ward funds of $3,000, and with the voluntary contribution of hours from Council officers, the cost of the TRUE Women workshop was approximately $13,000 (some invoices are yet to be received).  The workshop was funded from Council’s operational budget (learning and development budget).

 

File Reference

D19/287968

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 558

Item:          NM122-19          Georges River Bushcare - Education and Volunteer Drive

Councillor:       Councillor Grekas 

 

MOTION:

That Council:

(a)     Acknowledge its appreciation for the dedication and commitment of the army of Bushcare volunteers that spend countless hours in maintaining and improving one of the most important assets in the local government area, our natural environment and green open spaces.

(b)     Recognise the significant role that Bushcare volunteers play in protecting our bushland reserves by actively participating in the propagation and planting of native flora species, the removal and eradication of noxious weeds and the delivery of educational programs aimed at conserving our unique natural environment and that of our native fauna.

(c)     Continue to promote the essential activities of our Bushcare volunteer groups and encourage further community participation through the various channels available including our website, social media, the Community Magazine and flyers to potential participants via our customer service centres, libraries and child care centres and rates notices.

 

 

 

Director ASSETS AND INFRASTRUCTURE Comment

Bushcare maintenance and regeneration across the Georges River local government area is consistent with pillar 1 of Georges River Community Strategic Plan 2018-2028 namely, that Council provides a protected environment and green open spaces. 

The local government area is enriched by the natural open spaces provided by Carrs Bush Park and Oatley Bush Park, and by Council’s significant investment in areas such as Gannons Park, Myles Dunphy Reserve, O’Brien’s Estate and the many pocket parks and playgrounds that exist in the area.

Council encourages the Georges River community to actively contribute and participate in environmentally sustainable projects and practices that protect and nurture our natural environment. 

Council’s goal is for everyone in the community to have access to a range of beautiful parks and open spaces and protecting and maintaining the local heritage of our natural bush environment is fundamental to delivering the Community Strategic Plan.

 

Financial Implications

No financial/budget impact for this recommendation.

 

File Reference

D19/288426

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 559

Item:          NM123-19          LGNSW Excellence in the Environment Awards 2019/20

Councillor:       Councillor Konjarski 

 

MOTION:

That Council acknowledges the success of the Georges River Council Fox Management Action Plan and congratulates Council officers on the delivery of this program that has won the LGNSW Excellence in the Environment Award 2019/20 in the category of Invasive Species Management.

 

 

 

Director Environment and Planning Comment

The work undertaken across Council continues to support the development and implementation of programs that reinforce the environmental focus of Pillar 1 (A protected environment and green open spaces) and Pillar 3 (Active and accessible places and spaces) of Council’s Community Strategic Plan 2018-2028.

 

Financial Implications

No financial/budget impact for this recommendation.

 

File Reference

D19/289208

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 560

Item:          NM124-19          Expansion of Hurstville School Safety Precinct

Councillor:       Councillor Tegg 

 

MOTION:

(a)  That Council write to the NSW Roads and Maritime Services to request a review of the existing school zones on Forest Road, Hurstville near Croydon Road with a view to combining and extending the existing school zones to create a safety precinct.

 

(b)  That Council support the NSW Roads and Maritime Services in its implementation of any improved pedestrian or safety measures in this vicinity it may deem necessary.

 

 

 

 

DIRECTOR ASSETS AND INFRASTRUCTURE COMMENT

Consistent with Pillar 5 of Council’s Community Strategic Plan 2018-2028 and also Council’s existing Road Safety Program, to improve pedestrian and road safety around school zones.

 

FINANCIAL IMPLICATIONS

No financial/budget impact.

 

File Reference

D19/292317

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 561

Item:          NM125-19          Congratulations to the Riverwood Squadron of the Australian Air League

Councillor:       Councillor Symington 

 

MOTION:

That Council congratulate the Riverwood Squadron (Hornets) of the Australian Air League for participating in the Pearl Harbour 78th Remembrance Day Commemoration in Hawaii on 7 December 2019.

 

 

 

DIRECTOR COMMUNITY AND CULTURE Comment

Council’s support of the Riverwood Squadron of the Australian Air League is consistent with Pillar 5 (A harmonious and proud community with strong social services and infrastructure) of Council’s Community Strategic Plan 2018-2028.

 

 

Financial Implications

No financial/budget impact.

 

 

File Reference

D19/293437

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 563

Item:          NM126-19          Strategic Christmas Decorations in Georges River

Councillor:       Councillor Kastanias 

 

MOTION:

(a)     Installation of Christmas lights in all Shopping Centres in GRC in the Spirit of Christmas 2019. Ratepayers in GRC have conveyed much disappointment expressing its doesn’t feel like Christmas in the Georges River Council for a couple of years.

(b)     Thus, instead of buying or erecting new Christmas trees with lights in handpicked shopping centres in GRC, that council uses strategic existing trees or tree in all shopping centres and install solar Christmas lights to light up all our shopping centres and share the spirit of Christmas in the Georges River Council in 2019.

 

 

DIRECTOR COMMUNITY AND CULTURE COMMENT

The installation of Christmas decorations across the Georges River local government area is consistent with pillar 5 of Georges River Council Community Strategic Plan 2018-2028, namely, that Council provides programming and services that support the creation of a harmonious and proud community.

Council officers have delivered a comprehensive Christmas program designed to convey a festive atmosphere to the town centres whilst also ensuring compliance with the allocated budget.  This program has included:

i.    Delivery of the major event, Magic of Christmas, with over 8,000 participants across the afternoon and evening

ii.   Third annual Christmas Lights Competition for residential and businesses across the 5 wards

iii.  Financial and in-kind support of five community-managed Christmas Carol programs

iv.  Four Christmas markets located in Hurstville Plaza

v.   Santa visits in five town centres

vi.  Roving Christmas carollers across seven town centres

vii. Two Christmas trees in the Hurstville and Kogarah town centres

viii.   Five Christmas trees in Council services including all Libraries and Service Centres

ix.  200 wreaths across 20 town centres

x.   Christmas lighting in Hurstville Plaza

xi.  Christmas ice crystal art installation in Hurstville Plaza

xii. Australian summer Christmas art installation in Hurstville Interchange Open Air Gallery Park

xiii.   Two Christmas scenes installed in Hurstville Interchange Open Air Gallery Park, created by the Depot and providing photo opportunities for the community

xiv.   Over 24 Christmas programs conducted in the Libraries (Penshurst, Oatley, South Hurstville, Kogarah and Hurstville), Museum and Gallery, and Entertainment Centre services.

The following additional Christmas activations have also been delivered via Councillor Discretionary Ward Funding:

i.    Councillors’ Christmas Charity appeal

ii.   Decorative Christmas sculpture in Hurstville Interchange Open Air Gallery Park

iii.  Christmas trees in the Oatley, Mortdale and Penshurst town centres

iv.  Christmas mental health awareness and “No Domestic Violence” campaign Mortdale Ward (currently in development).

 

Financial Implications

Total expenditure to date on Council’s Christmas program is $100,000.

In order to further activate 20 town centres with fairy lights, with 5 trees per town centre and each tree purchased and installed with a 600 globe solar pack, an estimated $148,240 is required in the 2019/20 financial year. However, these figures are tentative and subject to a formal procurement process in accordance with Georges River Council’s Procurement Policy.

Additional non-budgeted funds of approximately $148,240 will be required to fund this recommendation in the 2020/21 budget.

 

File Reference

D19/293809

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 564

Item:          NM127-19          Community Survey on Election of Mayor by Georges River Community

Councillor:       Councillor Grekas 

 

MOTION:

(a)  That Council undertake a postal survey of its residents to determine if the Georges River community supports holding a constitutional referendum in September 2020, the date of the next ordinary council election, for the Mayor of Georges River Council to be elected by the electors within the Georges River community.

(b)  That Council note that if the referendum is successful, election of a popularly elected Mayor will not occur until the next council ordinary election in 2024.

(c)   That the postal survey be undertaken between March 2020 and April 2020 and the results be reported to Council to determine any future action.

(d)  That all costs associated with the postal survey and constitutional referendum be sourced from Council’s Election Reserve.

 

 

 

office of the general manager Comment

This motion is consistent with Pillar 6 of Council’s Community Strategic Plan (Leadership and Transparency).

Any changes to ward boundaries, the number of wards, the number of Councillors or the introduction of a popularly elected Mayor requires the Council to hold a constitutional referendum. 

Sections 227, 228, 230 and 282 of the NSW Local Government Act provides for either election of Mayor by councillors from among their number for a period of 2 years, or election of Mayor by electors (‘popularly elected Mayor’) for a period of 4 years.

 

Financial Implications

Council’s Election Reserve is estimated to have a balance of $1.27 million as at 30 June 2020.  However, Council has entered into a contract with the Electoral Commission to conduct the 2020 local government election at a cost of $853,091.  Payment of this amount will leave a remaining balance of $416,909 in late 2020.

Advice has been sought from the Australian Electoral Commission regarding the cost of undertaking a constitutional referendum as part of the 2020 councillor elections. It is estimated that this would be approximately $150,000 - $200,000 if a traditional referendum was undertaken.  However, those costs can be significantly reduced should Council decide to undertake a postal vote, rather than a traditional referendum1.   

 

File Reference

D19/295024

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 565

Questions with Notice

Item:                   QWN019-19       NSW Government - Commencement of Level 2 Water Restrictions in Georges River Update 

Author:              Councillor Liu

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTION

Could I please have an update on the status of the Council’s community education campaign in regard to the Level 2 Water Restrictions in Georges River and the impact on Council’s projects?

 

DIRECTOR CITY STRATEGY AND INNOVATION RESPONSE

With the introduction of Level 2 Water Restrictions on 10 December 2019, Council has proactively been creating community awareness across all of its communications channels, including Council’s website (a presence on Council’s home page carousel), social media platforms, Council’s weekly advertisements in the St George Leader newspaper as well as the Community e-newsletter issued fortnightly.


Key messaging has included information about why the restrictions have been put in place as well as the difference between the changes from Level 1 to Level 2 Water Restrictions, the nature of the restrictions and information on how residents can reduce their water use.

Further information on Level 2 Water Restrictions will be supplied to the community in the upcoming quarterly rates notice and the next edition (in 2020) of the quarterly Community Magazine.

In addition, Council has awarded contracts and commenced projects that include the investment of more than $1 million in turf.  Council’s contractors have received the necessary exemptions from Sydney Water to carry out watering, to ensure turf across sporting fields will survive this extended dry period.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 567

Item:                   QWN020-19       Former Oatley Bowling Site 

Author:              Councillor Kastanias

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTIONS

1.   Did the General Manager receive any communications from the Greater Sydney Commission regarding the Oatley Bowling Club site planning proposal in October, 2017?

 

2.   What were the contents of those communications?

 

3.   Did the General Manager inform the councillors or the public about those communications?

 

4.   When did the General Manager receive the phone call from Planning (to which she referred at the 21st December 2018 meeting) and what were the contents of that conversation?

 

5.   What written communications did the General Manager receive from Planning subsequent to that call and what councillors and members of the public have been subsequently informed?

 

6.   If the General Manager did not inform councillors or the public about these communications, what was the reason?

 

7.   What is the current progress of resolutions (b), (c) and (d) of the Mayoral Minute dated 17th December, 2018, i.e., Masterplan, Plan of Management and decontamination?

 

8.   On Friday the 15th November, Minister for Local Government Shelley Hancock reaffirmed $900,000 at the former Oatley bowling site.  May the General Manager or Mayor Kevin Greene provide email(s) regarding whom or which councillors were invited or how they were invited for this particular council initiative as open recreational space for the local community?

OFFICER RESPONSE

1.   No. 

 

2.   N/A. 

 

3.   N/A. 

 

4.   In/around late October 2018 (refer to General Manager’s response of 21 December 2018). The General Manager was advised that based on the information currently with the Department, the Gateway was unlikely to proceed (refer to General Manager’s response of 21 December 2018).

 

5.   Nil.

 

6.   N/A.

 

7.   (b) and (c) are in progress.  (Refer to the report to Council’s Environment and Planning Committee on 11 November 2019 detailing the status of all Plans of Management and Masterplans).

 

(c) is in progress.  Removal of alluvial asbestos was completed in July-August 2018. The process to decontaminate the entire site commenced in early January 2019 with the preparation of the project scope and brief, issuing of the request for quotations to 14 consultants, evaluation of quotations and the appointment of expert consultants.  The consultants are currently preparing the contamination management plan, the remediation specification and designs, the environmental impact assessment and draft tender package.

 

8.   On behalf of the Minister for Local Government, the Member for Oatley issued an individual email invitation to the Mayor to attend an announcement of NSW government funding at the former Oatley Bowling Club site on 7 November 2019.  The Mayor completed and returned the relevant Ministerial Meeting Disclosure Form prior to attending. 

Note: as at the date of this response, third party permission has not been obtained to release a copy of the email.

 

 

 

Recommendation:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 569

Item:                   QWN021-19       Georges River Approach to Staff Safety - Elevated Air Pollution 

Author:              Councillor Tegg

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTION

What is Council is doing about staff and community safety during periods of elevated air pollution and fire danger?

 

OFFICER RESPONSE

Daily discussions are undertaken at the Carlton and Mortdale Depots and at various Departments between workers and their supervisors in relation to safety issues, including air quality.

During any poor air quality event, Council prioritises the health and safety of employees, particularly those who work outdoors in various capacities such as:

·    Child care;

·    Carlton Depot;

·    Customer Experience and Events;

·    Development and Building;

·    Environment, health and regulatory services; and

·    Mortdale Depot.

Potential hazards are identified in consultation between workers, supervisors and management and precautionary measures are taken to reduce the risk of exposure by staff, for example:

·    Change in duties to indoor activities;

·    Modification of work taskings to reduce exposure;

·    Employees providing an asthma action plan, if applicable;

·    First Aid kits include Ventolin inhalers;

·    Provision of PPE (disposable P2 mask);

·    Risk assessment;

·    Shared workload;

·    Utilisation of sick leave;

·    Utilisation of other forms of leave if applicable.

During the current event daily Tool Box Talks have also been implemented by Council’s Field Health and Safety Officer in the week commencing 9 December 2019.

Other Actions

Council officers are currently drafting a workforce strategy for consultation with outdoor workers and the WHS Consultative Committee in order to formalise the existing approach and in preparation for future events.

This organisation-wide strategy will have regard to information provided by the following organisations, amongst others:

·    Bureau of Meteorology;

·    Department of Planning Industry and Environment

·    Environmental Protection Authority;

·    National Asthma Council, Australia;

·    SafeWork NSW; and

·    World Health Organisation.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 570

Item:                   QWN022-19       Consideration of Business at Council Meetings 

Author:              Councillor Badalati

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTIONS

1.   Under the Code of Meeting Practice, is it lawful for a Councillor to change an officer’s recommendation to a Question With Notice (QWN)?

 

2.   If so, can a Councillor move a recommendation, effectively turning the Question with Notice (QWN) into a Notice of Motion (NOM), and it being voted on immediately?

 

OFFICER RESPONSE

1.   Yes.

 

2.   A Councillor can move a motion that is different to the recommendation of a Council officer pursuant to the Code of Meeting Practice 2019, provided that the motion relates to business that is already before, or directly relates to, a matter that is already before the Council (ie: on the agenda for that meeting).  Refer to clauses 8.1 and 8.2 of the Code of Meeting Practice 2019. 

 

 

 

 

Recommendation:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 572

Item:                   QWN023-19       Georges River Council - Consultant Costs and Staff Establishment 

Author:              Councillor Hindi

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTIONS

1.      Actual cost for consultants for financial year 2018/19.

2.      Cost of staff catering, broken down into categories for financial year 2018/19.

3.      How many staff took redundancy between start of amalgamation and now?

4.      How many EFT staff (including contracts and award staff) did Hurstville Council have?

5.      How many EFT staff (including contracts and award staff) did Kogarah Council have?

6.      How many does Georges River Council have as of today?

7.      How much has redundancy cost Council from date of amalgamation until now?

OFFICER RESPONSE

1.      Refer to Note 4 of the 2018/19 Financial Statements - actual cost for consultancies totalled $4,421,000.

2.      In the time available, the list below provides a break down by current account description. 

·    Council workshops, briefings and meetings – approximately $38,000 (hot meals, desserts, soft drinks, water)

·    River Run staff conference, training courses and executive meetings - $52,000 (water, juices, sandwiches, fruit, tea, coffee and milk).

3.      Since amalgamation, 47 staff have accepted a voluntary redundancy. This includes 5 senior staff voluntary redundancies.  (There are a further 15 staff voluntary redundancies approved but will not take effect until early 2020).

4.      At the time of amalgamation, Hurstville City Council had an FTE of 323. This includes 4 senior staff positions. 

5.      At the time of amalgamation, Kogarah City Council did not have a detailed or documented staff establishment. It is estimated that Kogarah City Council had a FTE of approximately 243 at the time of amalgamation. This includes 4 senior staff positions.

6.      As at the date of this response Georges River Council has a current FTE of 573.

7.      The total cost of voluntary redundancies since amalgamation is tabled below.


 

 

Georges River Council Voluntary Redundancies 2016-2020

 

VR Round

Staff Classification

Severance $

Leave Liability $

Total              $

Number

1

Senior Staff

957,690

1,226,644

2,184,334

5

2

Manager

1,453,029

1,041,086

2,494,115

15

3

Other/Award

1,400,363

808,116

2,208,479

27

3

Other/Award

(Approved to take effect in 2020)

805,005

490,101

1,295,106

15

 

Total

$4,616,087

$3,565,947

$8,182,034

 

62

 

 

 

Recommendation:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 574

Item:                   QWN024-19       Council's Code of Conduct - Clarification  

Author:              Councillor Katris

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTION

Council’s Code of Conduct indicates the following:

"8.4 Members of staff of council who provide any information to a particular councillor in the performance of their official functions must also make it available to any other councillor who requests it and in accordance with council procedures.”

There appears to be a misconception that every question or enquiry that is sent to a Council officer by an individual Councillor must be circulated to every other Councillor. 

My reading of the Code allows me to draw the conclusion that the circulation of any answer to a question, only needs to occur on request by another Councillor (and this only relates to questions or enquiries which may be in the public arena or arise during any Council meeting).

I understand that the General Manager or a Director may choose to circulate the answer if it is a matter that is addressed in a business paper and/or it is deemed that it would assist all Councillors to make an informed decision or it provides additional information in regard to a matter that appears in the business paper.

I understand that this is however, not compulsory unless the answer has to be made available to any other Councillor who requests it.

Could I please have a proper interpretation on this issue?

 

OFFICER RESPONSE

Council officers provide information to all Councillors where a request is made for the provision of information to all Councillors (such as may occur at Councillor workshops or as responses to Questions with Notice or the like on Council business papers).  This information is generally provided in circumstances where it is deemed that it would assist Councillors to make an informed decision and/or it provides additional information or corrects an error of fact.  Legal advices for example that are required to enable the Council to make informed decisions are provided to all Councillors on a confidential basis.

Council has established certain internal procedures as stated in clause 8.4 to ensure that information is provided by officers to all Councillors simultaneously through the Councillor Portal and the Councillor Information Bulletin. 

Councillors may make enquiries of officers that may be private, or targeted on behalf of constituents.  They may seek clarification about certain matters or provide accolades or make complaints that may be considered to be more appropriately dealt with on an individual basis with the relevant Councillor. 

Matters of broad public interest or policy, and/or those that are highly contentious or potentially so may be placed on the Councillor Portal to ensure that all Councillors are aware of both the question and the officer’s answer.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 579

Item:                   QWN025-19       Statutory Processes and Indicative Time Line for the Development of a New Regional Aquatic Facility in Georges River 

Author:              Councillor Katris

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

Further to the report submitted to the Assets and Infrastructure Committee (No. ASS042-19 Statutory Processes and Indicative Time Line for the Development of a New Regional Aquatic Facility in Georges River), could the General Manager provide a response to the following questions:

COUNCILLOR QUESTION

(a)     Can a comment be provided on the modified time line (that incorporates the following amendments and stages proposed below):

i.    Item 13 in the table, it is indicated that in December 2019 the Draft Regional Aquatic Facility Site and Suitability Feasibility Study will be presented to Council, so that Council can approve of it to go on exhibition. It is also indicated in item 20 in the table that it is estimated that in April/May 2020 the final Regional Aquatic Feasibility is to be reported to Council. Can this be amended to indicate that the final Feasibility Study be brought forward to the March 2020 ordinary Council Meeting?

Reasoning: If we discount December 2019, the exhibition period could be limited to going through, only until the middle of February 2020 so that report could be presented to the March 2020 Regular Council Meeting.

OFFICER RESPONSE

The officer’s recommendation for the public exhibition of the draft Study proposes commencement of the public exhibition from 23 December 2019 to 28 February 2020.  This period of consultation will ensure that a minimum of 28 days (free of public holidays) can be provided to the public to review and provide feedback on the Study.  It is anticipated that due consideration of all public submissions by the consultant will take approximately 21-30 days (dependent on volume) and any adjustments to the draft Study will occur thereafter.  Hence, submission of a report to Council in March 2020 will not be achievable.

COUNCILLOR QUESTION

ii.   Item 28 in the Table, indicates that the preparation of Tender Documents is to commence in July/August 2020, for the Architects, Quantity Surveyors, Business Planning and Cost Management/Probity Officer.   Can this be amended so that their preparation commences in March 2020 and the results of the tender process be reported to the last ordinary Council meeting in May 2020 and engaged at the same time so that the concept design development can commence around the same time, not November 2020, as indicated in Items 31 and 32 of the Table?

Can the consultants be engaged on the basis that time is of the essence and the Concept Plans be completed by late July 2020 and reported to Council at a meeting in late August 2020 for approval to go on public exhibition in September 2020 (not November 2020 as indicated in Item 33 of the Table)? Can the results of the Public Exhibition be brought to an ordinary Council meeting in November 2020?

Reasoning: All consultants are to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward.

OFFICER RESPONSE

The preparation of tender documents can only occur after Council resolves to prepare a preliminary business case and the outcome of that business case is reported to Council. After the preliminary business case is considered, Council must allocate the necessary funding to establish the Project Control Group and undertake the legislated procurement process to appoint the consultants (approximately 5 month process). Therefore, these actions cannot occur simultaneously and the remainder of the timeline cannot be condensed as proposed.

COUNCILLOR QUESTION

iii.  Item 34 indicates that a Critical Business Decision is to be made at an ordinary Council meeting in June/July 2021. Can this be amended so that this occurs at the ordinary Council meeting in February 2021.

Reasoning: All consultants are to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward.

OFFICER RESPONSE 

Concept designs usually require 5-6 months minimum to prepare.  If Council follows the legislative procurement process and appoints the consultants at the November 2020 meeting, the earliest estimated time for delivery of concept plans for the purposes of public exhibition is April/May 2021.  Following public consultation, the earliest estimated time for a critical business decision would be June or July 2021 (dependent on the volume of public submissions).

COUNCILLOR QUESTION

iv.  Items 35 through to Item 42 of the Table, indicate that the preparation of the detailed designs and costings and development application will take 12 months and the application will be submitted in August/September 2022. Can this be amended so that this process only takes 6 months and the application be submitted in August/September 2021 and sent to the Southern District Planning Panel in November 2021 for approval?

Reasoning: All consultants are to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward. 

OFFICER RESPONSE

Based on similar aquatic facility projects in metropolitan Sydney, a $40-$50 million project requires approximately 12 months for adequate design development and preparation of a development application.  Any development application must be assessed by an independent consultant and referred to the District Planning Panel.  Council cannot fetter the discretion of the consultant by requiring them to make an ‘approval’ recommendation as they are not subject to the direction of Council officers or Councillors as to the content of any advice or recommendation made.

COUNCILLOR QUESTION

v.   Can all other Items listed in the Table, from Item 43 through to 50 be modified accordingly, taking into consideration the modifications listed above with one final amendment to the table in Items 49-50 where it is indicated that Regional Aquatic Facility will take 2 years to construct?  Can this be reduced to 15 months in the modified timeline?

Reasoning: The successful tenderer is to be engaged on the basis of time being of the essence and the Project Control Group is to swiftly and efficiently keep the project moving forward.

OFFICER RESPONSE

The timeline cannot be modified as suggested due to the reasons previously detailed.  It may be possible to attempt to condense the construction timeline, however this is unlikely to be achievable based on recent similar projects in metropolitan Sydney.  Such an attempt is also likely to incur significant additional costs for ratepayers.

COUNCILLOR QUESTION

(b)     It is acknowledged that the proposed modified timeline relies on Council not deferring any of the stages and there may be a need to employ further resources to achieve the timeframes.  Can the General Manager provide a report on the feasibility of such timeframes be achieved, and if so, what extra resources would be required and what is the estimated costs of such extra resources?

OFFICER RESPONSE

A detailed report can be provided in the future on this matter.  Whilst deferral of some stages of the project may assist with constructability and financing, an overall detailed design and business case must first be produced in order to comply with the OLG Guidelines and to ensure Council can qualify for future loan funding if necessary.

COUNCILLOR QUESTION

(c)     Can a further report be provided on the basis that the Regional Aquatic Centre is constructed in two stages?  The first stage is to involve the replacement of that which exists in the form of an outdoor pool, junior pool, sports shop, refreshment area, gym and associated change rooms. The second Stage is to incorporate the heated indoor pool, a well-being centre, function and meetings rooms, water splash play and extensions to the car park. Can this report canvas the new time line for both stages to be completed, the cost implications for the individual stages and the feasibility of carrying out a two stage process?

 

OFFICER RESPONSE

It is premature to propose that any particular components should be included in a new regional aquatic facility.  The purpose of the community consultation throughout 2019-2020 is to ascertain the exact needs and desires of the community in regard to the inclusions in any future facility.  Only once the components of the new facility are identified and agreed upon by full Council can possible staging of the construction be examined in any detail.

 

COUNCILLOR QUESTION

(d)     The NSW Capital Expenditure Guidelines (2010) indicate that the guidelines apply to all capital expenditure projects that also involve renovations and extensions. These Guidelines however, do not appear to apply to project designs and feasibility studies that do not commit Council to the project. Nor do they appear to apply to the replacement of existing infrastructure.   Can Council officers include the likely impact of further reducing the timeline on the basis that Council were to adopt a process that only replaces the existing facilities currently located in the Kogarah War Memorial Pool site and what financial implications this further reduced timeline would have in reducing overall costs

 

OFFICER RESPONSE

The Guidelines apply to capital projects for infrastructure facilities, including renovations and extensions that are expected to cost in excess of 10% of Council’s annual ordinary rate revenue or $1 million, whichever is the greater (GST exclusive).  In addition to the minimum requirements for a Capital Expenditure Review, Council is also required to complete additional requirements in cases where a project’s cost is forecast to exceed $10 million (GST exclusive). These Guidelines apply to all components of a project regardless of whether the Council commits to building that project in the future. Therefore, project designs and feasibility studies are captured by the Guidelines (also refer to clause 10.6).

COUNCILLOR QUESTION

(e)     The Ashfield Aquatic Centre is currently under construction to replace the existing open-air pool and pool facilities centre. This appears to have been realised on the same basis as our proposed Aquatic Facilities Centre. Can Council officers approach staff at Inner West Council and source information from them, on what their project  timeline was (from the time of Council resolution to the commencement of construction of the new facility), which Guidelines did they follow and what feasibility reports and studies did they undertake? Inner West Council may also be able to provide details of the funding arrangement for the project, what facilities are provided at the new Aquatic Centre (preferably obtain a copy of the DA plans) and how do they intend to fund the future maintenance of the new Centre. The intention is in not to source confidential information but to source publicly available information.

OFFICER RESPONSE

Former Ashfield Council commenced community consultation in 2014 to reconstruct the existing outdoor pool complex at Ashfield.  Construction is due to be completed in August 2020.  The $44.7 million project was part-funded by a Special Rate Variation on ratepayers and also a 20 year loan from TCorp (NSW Treasury).  Full details can be found on the Inner West Council website – Major Projects Ashfield Aquatic Centre project webpage.

COUNCILLOR QUESTION

(f)      Within Sections 7.11 and 7.12 of the Environmental Planning and Assessment Act 1979 - (previously known as Section 94  and Section 94A) - "Contributions towards provision or improvement of amenities or services", it is noted that monetary contributions can be imposed on developments that increase the demand for public amenities and services within the area (Clauses  7.11(1) and 7.11(2)). It is also noted that Clauses 7.11(3)(a) and Clause 7.11(3)(b) make references to existing public amenities that benefit a proposed development and the possibility of sourcing such contributions from new, expanded and/or replacement and existing facilities. Can Council officers approach our current development contributions consultants and prepare a report on how replacement and expanded facilities could be funded from the existing development contributions funds that are already available and, moving forward, what is the process that is needed to be undertaken so that the majority of the works involved in the overall construction of the Aquatic Centre can be funded from future Section 7.11 and Section 7.12 Contribution Funds? Can this report provide detail of the current balance of Council’s Development Contribution Reserve?

OFFICER RESPONSE

A detailed report can be provided in the future on this matter.  Council has the ability to levy developer contributions for a new aquatic facility in any new contributions plan that may be adopted.  At the moment Council has a balance of $2 million in the developer contributions reserve available for the provision of aquatic facilities. 

COUNCILLOR QUESTION

(g)     Can Council officers also report on an alternative approach to the reinstatement of the Kogarah War Memorial Pool, that is, to remove the reference to it in the Open Space Strategy and any plans for a further Regional Aquatic Centre and just rebuild the pool as it exists today in the same location.  Can the report also include the feasibility of doing this, the renewed impact on costs and the renewed impact on timeline.

OFFICER RESPONSE

Council cannot delete the proposed provision of a third aquatic facility from the Open Space Recreation and Community Facilities Strategy.  Council is required to justify the need for any new (or upgraded/refurbished) capital project over $10 million based on firm estimates of future needs, including demonstration of a clear relationship between the proposal and Council’s Community Strategic Plan, Delivery Program and Operational Plan. 

 

The OLG Guidelines are clear that completion of a business case/feasibility study, analysis of community needs and expectations based on community consultation (which should identify how the project will address specific community needs and any issues of public access and equity) and an outline of the projected costs in Council’s long term financial plan and asset management plans is required. Removal of any reference to the Kogarah War Memorial Pool from the Open Space Recreation and Community Facilities Strategy would result in non-compliance with the OLG Guidelines.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

     


Georges River Council – Ordinary Meeting -  Monday, 16 December 2019                                                                      Page 580

Confidential items (Closed Meeting)   

 

Open Council

Consideration of Closed Council Recommendations