AGENDA


Assets and Infrastructure Committee

 

Monday, 14 October 2019

7.00pm

 

Ground Floor, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 14 October 2019                       

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

3.      Apologies / Leave of Absence

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 09 September 2019 (17/1831)

8.      Committee Reports

ASS033-19        Georges River Traffic Advisory Committee Meeting - 1 October 2019

(Report by Senior Traffic Engineer)............................................................................ 1

ASS034-19        Netstrata Jubilee Stadium Security Management and Staff Services Tender - T19/020

(Report by Manager Premium Facilities).................................................................... 7  

                                                                                                                                                           

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 14 October 2019                                   Page 1

Committee Reports

Item:                   ASS033-19        Georges River Traffic Advisory Committee Meeting - 1 October 2019 

Author:              Senior Traffic Engineer

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 1 October 2019 be adopted by Council.

 

Executive Summary

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 1 October 2019 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

2.      The Traffic Advisory Committee Meeting of 1 October 2019 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $400,000

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $312,800

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 1 October is $14,400 to be allocated from the RMS Traffic Facilities Grant.

 

File Reference

D19/198125

 

 

 

ATTACHMENTS

Attachment 1

October 2019 Traffic Committee Minutes

 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 14 October 2019

ASS033-19             Georges River Traffic Advisory Committee Meeting - 1 October 2019

[Appendix 1]          October 2019 Traffic Committee Minutes

 

 

Page 2

 


 


 


 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 14 October 2019                                   Page 7

Item:                   ASS034-19        Netstrata Jubilee Stadium Security Management and Staff Services Tender - T19/020 

Author:              Manager Premium Facilities

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General ) Regulation 2005, Council accept the tender that is recommended for T19/020 Netstrata Jubilee Stadium Security and Staff Services as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advice Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the T19/020 Netstrata Jubilee Stadium Security and Staff Services tender and to seek a resolution from Council to enter into a Contract with the successful Tenderer to provide the Security and Staff Services at Netstrata Jubilee Stadium.

2.      This report explains the background for Council to decide if it wishes to enter into a Contract with the entity recommended as the successful Tenderer. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained in the confidential attachments.

Background

3.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising and all tender documentation was reviewed by the Director and Manager, Premium Facilities prior to issuing.

4.      Tender documentation included:

a.      RFT T19/020 – Services Agreement;

b.      Conditions of Tendering;

c.       Returnable Schedules; and

d.      Scope of Services.

 

5.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

 

Essential Criteria

a.      Best Value for Money – Tenderer’s hourly rates

b.      Financial stability and capability to deliver the catering and hospitality services

c.       Capability, experience and depth of experienced and qualified key personnel to deliver the required range of services including experience in crowd control at major events and venues

d.      Added value services capability in event related functions

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M

b.      Professional Indemnity Insurance – minimum of $10 million

c.       Workers Compensation – minimum requirements by law

Other:

d.      Conformity with Tender submission requirements

e.      WH&S Plan

f.       Presentation of Tender

 

6.      T19/020 Netstrata Jubilee Stadium Security and Staff Services Tender was advertised in the Sydney Morning Herald on 20, 21 and 24 August 2019 and posted on Tenderlink on 21 August 2019.

7.      The tender closed on Wednesday 17 September 2019 at 10.00am in the presence of the Tender Opening Committee. Twelve (12) tenders were received via Tenderlink from the following companies:

(a) Agile Security Services

(b) Redawn Security

(c)  Constant Security Pty Ltd

(d) Cosmopolitan Protections Services Pty Ltd

(e) EGroup Pty Ltd

(f)  Guardian Venue Management International Pty Ltd

(g) H&H Security Australia

(h) Infinity Corporate Group

(i)   MA Services Group Pty Ltd

(j)   SNP SEcurity

(k)  Ultimate Security

(l)   Sydney Security Services Pty Ltd

8.      The Tender Evaluation Committee individually assessed the submissions and met on 24 September 2019, to review the tenders and to seek clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

9.      The Tender Evaluation Committee completed the tender assessment and evaluation process and identified a tender that is most advantageous to Council, having regard for all the criteria.

10.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential report.

Financial Implications

11.    No budget impact for this report.

Risk Implications

12.    No risks identified.

Community Engagement

13.    No community engagement is required

File Reference

D19/233916; D19/233992

 

 

 

ATTACHMENTS

Attachment 1

T19/020 Assessment Sheet - published in separate document (Confidential)

Attachment 2

Confidential Report - Netstrata Jubilee Stadium Security Management and Staff Services - T19/020 - published in separate document (Confidential)