Agenda of Council Meeting - 26 August 2019

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 2

Ordinary Meeting

1. Opening

2. National Anthem

3. Prayer

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5. Apologies / Leave of Absence

6. Notice of Webcasting

7. Disclosures of Interest

8. Public Forum

9. Confirmation of Minutes of Previous Meeting

MINUTES: Council Meeting - 22 July 2019

10. Mayoral Minute

MM018-19 Georges River Councillors' Charity Ball 2019

(The Mayor, Councillor Greene).................................................................................. 5

MM019-19 Pink Up Your Town

(The Mayor, Councillor Greene).................................................................................. 6

11. Condolences

12. Committee Reports

Nil

13. Environment and Planning

Nil

14. Finance and Governance

CCL042-19 Tabling of Disclosure of Interest Returns

(Report by Senior Policy Officer)................................................................................. 7

CCL043-19 Motions for 2019 Local Government NSW Annual Conference

(Report by Manager, Office of the General Manager)............................................. 8

CCL044-19 Applications Pursuant to Councillor Ward Discretionary Fund Policy

(Report by Manager, Office of the General Manager)........................................... 15

CCL045-19 Councillor Ward Discretionary Fund - 2018/2019 Program Results

(Report by Manager, Office of the General Manager)........................................... 23

CCL046-19 Report of Assets and Infrastructure Committee Meeting - 12 August 2019

(Report by Head of Executive Services).................................................................. 28

CCL047-19 Report of Community and Culture Committee Meeting - 12 August 2019

(Report by Head of Executive Services).................................................................. 37

CCL048-19 Report of Finance and Governance Committee Meeting - 12 August 2019

(Report by Head of Executive Services).................................................................. 44

CCL049-19 Report of Environment and Planning Committee - 12 August 2019

(Report by Head of Executive Services).................................................................. 54

15. Assets and Infrastructure

CCL050-19 Management Agreement for Hurstville Aquatic Leisure Centre and the Hurstville Golf Course

(Report by Executive Manager Premium Facilities and Properties)................... 58

16. Community and Culture

Nil

17. Notices of Rescission

Nil

18. Notices of Motion

NM053-19 Georges River Council - Inaugural Female Leadership Workshop

(Councillor Grekas)..................................................................................................... 65

NM054-19 Penshurst Sporting Hub - Naming Rights Tender

(Councillor Badalati)................................................................................................... 66

NM055-19 Banning of Mobile Phones at Council Meetings

(Councillor Badalati)................................................................................................... 67

NM056-19 Termination of Community Open Days for Ward Councillors

(Councillor Badalati)................................................................................................... 68

NM057-19 Establishment of a Football (Soccer) Museum in the Georges River Local Government Area

(Councillor Konjarski)................................................................................................. 69

NM058-19 Inclusion of Councillors' Names on Plaques for New Buildings and Facilities

(Councillor Hindi)........................................................................................................ 70

NM059-19 Georges River Development Control Plan 2020 - Restrictions on Hostile Architecture

(Councillor Tegg)......................................................................................................... 71

NM060-19 Preparation of a 'Business First' Strategy for the Georges River Local Government Area

(Councillor Elmir)......................................................................................................... 72

NM061-19 Establishment of a Georges River Aquatic Facilities Working Party

(Councillor Landsberry).............................................................................................. 73

NM062-19 NSW Office of Local Government - Outcome of Recent Investigation Into Alleged Breach of the Code of Conduct

(Councillor Hindi)........................................................................................................ 74

19. Questions with Notice

QWN012-19 Property Matter - Construction of Private Vehicular Access to Residential Properties across Taylors Reserve, Lugarno

(Councillor Symington)............................................................................................... 75

20. Confidential (Closed Session)

CCL025A-19 Question With Notice: Investigation Regarding The Apparent Disclosure of Confidential Information - Netstrata Jubilee Stadium Naming Rights EOI Process

(Councillor Hindi)

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 10

Item: CCL043-19 Motions for 2019 Local Government NSW Annual Conference

Author: Manager, Office of the General Manager

Directorate: Office of the General Manager

Matter Type: Finance and Governance

Recommendation:

That Council endorse the Motions listed in this report for submission to Local Government NSW for inclusion in the Business Papers for the 2019 Local Government NSW Annual Conference, noting that Motions are due on 16 September 2019.

Executive Summary

1. This report is presented to Council for its consideration of Motions listed in this report to be submitted to Local Government NSW (LGNSW) for inclusion in the Business Papers for the 2019 LGNSW Annual Conference, to be held at The William Inglis Hotel, 155 Governor Macquarie Drive, Warwick Farm from Monday, 14 October 2018 to Wednesday, 16 October 2019.

Motions

2. Motions are set out below for Council to consider endorsing for submission to Local Government NSW for inclusion in the Business Papers for the 2019 Local Government NSW Annual Conference.

3. In line with the LGNSW rules, the latest date motions can be accepted for inclusion in the Conference Business Paper is 12 midnight (AEST) on Monday 16 September 2019.

MOTION 1

Weed Management Practices at NSW Councils

That the Local Government NSW Policy Platform be amended by inserting a new section 14.6 in the Health and Safety Policy Statement as follows:

14.6 For the NSW Government, in consultation with councils, to undertake a formal study of the long term health impacts on weed management chemicals used in NSW and develop appropriate elimination and mitigation strategies

MOTION 2

Century Review of Local Government Funding

Background

This year marks 100 years since the enactment of the 1919 Local Government Act which established a funding mechanism for local government that reflected local government’s then role as a property based service agency; the roads, rates and rubbish view of local government. This funding approach remains largely unchanged, yet the environment within which local government operates and the services provided bear little resemblance to local government in 1919.

There are also many pressures on the funding relied upon and the costs faced by local government, including:

· Cost shifting

· Rate Pegging

· Reduction Federal Assistance Grants for metropolitan councils

· Regional service provision placing additional burden on some councils

· Development Contributions (7.11/7.12) restrictions on the amount that can be collected and what infrastructure can be funded

Is this the best way to fund Local Government in the 21st Century?

That LGNSW work with the state and federal government to review the current funding model for local government to ensure that local government in NSW can provide the services necessary to meet the needs of their communities in the 21st Century.

MOTION 3

Delivering on the Promise of the 30 Minute City

Background

A key objective of the Metropolitan Plan for Sydney (A Metropolis of 3 Cities) was the creation of a 30 minute city where all residents can conveniently access jobs and services and can reach their nearest metropolitan and strategic centre within 30 minutes, seven days a week by public transport.

The recently released Pulse of Greater Sydney Report, by the Greater Sydney Commission (GSC), which measures the achievement of the Metropolitan Plan shows that 30 minute access to metropolitan centres is a long way away for the residents of the South District. What might surprise some, having regard to the level of investment in the Western City and the Central City, is that these locations currently have much higher accessibility to metropolitan centres and therefore better access to jobs and services than the South District. The percentage of dwellings within 30 minutes of a metropolitan centre in the Western City and the Central City is 67% and 68%, respectively. For the South District this percentage is only 24%!

Transport infrastructure needs to be focused outside of Sydney CBD and jobs need to be moved or created in other lower profile employment hubs, such as the identified strategic centres of Hurstville and Kogarah for 30 minute city to become a reality

To support the delivery of the 30 minute city, the NSW government acknowledge that the South District has the lowest accessibility level in the Greater Sydney Area (as reported by the Greater Sydney Commission) and the NSW Government reviews infrastructure priorities and look to decentralise government jobs to specialised centres and support local job creation in the South District to improve the possibility of the South District becoming a “30 Minute City”.

Financial Implications

4. There is no budget impact for this report.

At the time this report was written, only two Councillors had expressed interest in attending the Local Government NSW Annual Conference 2019 (the Conference). If any Councillors are interested in attending, Council can still take advantage of the early bird registration rate up to 09 September 2019.

Below is the breakdown of costing for attendance at the Conference, and attachment 1 to this report is a copy of the draft program for the Conference, which provides a detailed timetable of events.

Registration Fees (inclusive of GST)

DELEGATES	FEES
Member Early Bird Registration (paid by 9 September 2019)*	$840
Member Standard Registration (paid by 1 October 2019)*	$940
Conference Dinner Ticket (optional)	$110
Non-member Early Bird Registration (paid by 9 September 2019)	$1680
Non-member Standard Registration (paid by 1 October 2019)	$1880
Non-member Conference Dinner Ticket	$220
Sponsors Extra Staff Registration (paid by 1 October 2019)	$550
Airport transfers each way	$22
PARTNERS AND EXTRA GUESTS
President’s Opening Reception	$88
Conference Dinner Ticket	$110
Training Sessions (see draft program on website)	$44
ALGWA Breakfast	$55

* excludes dinner

Note: Dinner is not included in the overall registration cost and is an optional added cost of $110.

Risk Implications

5. No risks identified.

Community Engagement

6. Community engagement is not required.

File Reference

D19/179748

ATTACHMENTS

Attachment ⇩1

DRAFT_Program_Local_Government_NSW_Annual_Conference_2019

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 22

Item: CCL044-19 Applications Pursuant to Councillor Ward Discretionary Fund Policy

Author: Manager, Office of the General Manager

Directorate: Office of the General Manager

Matter Type: Finance and Governance

Recommendation:

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

i. Application submitted by Mayor Greene on behalf of The McGrath Foundation in the amount of $300.00

ii. Application submitted by Mayor Greene on behalf of Oatley Flora and Fauna Conservation Society in the amount of $1,000.00

iii. Application submitted by Councillor Symington on behalf of Oatley Junior Rugby Union in the amount of $1,500.00

iv. Application submitted by Councillor Tegg on behalf of Australian Air League in the amount of $1,500.00

v. Application submitted by Councillor Grekas on behalf of Oatley Lions Club in the amount of $1,500.00

vi. Application submitted by Councillor Payor on behalf of Sarah Kalidis in the amount of $1,500.00

vii. Application submitted by Councillor Elmir on behalf of Sarah Kalidis in the amount of $1,500.00

viii. Application submitted by Councillor Landsberry on behalf of Sarah Kalidis in the amount of $1,500.00

ix. Application submitted by Councillor Landsberry on behalf of Gymea Community Aid & Information Service Incorporated in the amount of $1,500.00

Executive Summary

1. Council at its meeting of the 28 May 2018, endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2. The Policy provides a framework which enables Councillors to provide minor financial support to individuals and community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3. This report includes details of applications which have been assessed against the funds eligibility criteria and determined to qualify for funding.

Background

4. The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works.

5. In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6. In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

CWF12/19-20	Mayor Greene
Classification of Application	Community Group
Reason for Request	Pink Up Your Town – Support the specialist breast care nurses
Applicant’s Details	The McGrath Foundation
Amount of Funds Requested	$300.00
Declaration of Conflict of Interest	Mayor Greene has signed a declaration advising that he has no conflict of interest.
Eligibility Criteria	The provision of funds to The McGrath Foundation aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	Raise money to fund McGrath Breast Care Nurses in communities’ right across Australia. They currently have 135 McGrath Breast Care Nurses, who help individuals and their families experiencing breast cancer by providing physical, psychological and emotional support, for free.
History of Previous Applications	No previous applications.
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF13/19-20	Mayor Councillor Greene
Classification of Application	Community Group
Reason for Request	Water Monitoring Program
Applicant’s Details	Oatley Flora and Fauna Conservation Society
Amount of Funds Requested	$1,000.00
Declaration of Conflict of Interest	Mayor Greene has signed a declaration advising that he has no conflict of interest.
Eligibility Criteria	The provision of funds to Oatley Flora and Fauna Conservation Society aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background. INC Y1060948
Community Group	Oatley Flora and Fauna Society (O.F.F) was formed in 1955 by local residents concerned about the vandalism of flora and fauna in Oatley Park, a bush land reserve in Sydney, metropolitan area. Over the years the area of interest has expanded and the primary aims of the Society are to stimulate interest in Australian flora and fauna; foster an understanding of the need to conserve natural environment and cooperate with other organisations in protecting the environment.
History of Previous Applications	No previous applications.
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF14/19-20	Councillor Symington
Classification of Application	Community Group
Reason for Request	Oatley Girls Rugby Sevens
Applicant’s Details	Oatley Junior Rugby Union
Amount of Funds Requested	$1,500.00
Declaration of Conflict of Interest	Councillor Symington has signed a declaration advising that she has no conflict of interest.
Eligibility Criteria	The provision of funds to Oatley Junior Rugby Union aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	The Oatley Rugby Club is a non-profit organisation with over four hundred members and competes in domestic competitions. The Club runs in two parts, the Seniors making up 5 senior sides including a U21 Colts. The other part is the Juniors which includes Walla Rugby for the Under 6s and Under 7s, Mini Rugby for the Under 8s and 9s, Midi Rugby for the Under 10’s and the Junior's U11's to U18's. INCY256508
History of Previous Applications	No previous applications.
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF15/19-20	Councillor Tegg
Classification of Application	Community Group
Reason for Request	Attendance at Pearl Harbour Memorial Park
Applicant’s Details	Australian Air League - Riverwood Squadron
Amount of Funds Requested	$1,500.00
Declaration of Conflict of Interest	Councillor Tegg has signed a declaration advising that he has no conflict of interest.
Eligibility Criteria	The provision of funds to Australian Air League aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	The Australian Air League is a youth organisation for boys and girls aged from 8 years which encourages an interest in aviation as a career or as a hobby for the youth of Australia. The organisation is entirely self-funding and is staffed by volunteers who give their time generously to achieve its goals.
No previous applications	No previous applications.
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF16/19-20	Councillor Grekas
Classification of Application	Community Group
Reason for Request	Financial assistance towards upcoming Oatley Festival
Applicant’s Details	Oatley Lions Club
Amount of Funds Requested	$1,500.00
Declaration of Conflict of Interest	Councillor Grekas has signed a declaration advising that she has no conflict of interest.
Eligibility Criteria	The provision of funds to Oatley Lions Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	We are a community not-for-profit in Oatley, NSW, serving our local community, assisting neighbouring communities and helping with medical research, disaster relief and other humanitarian assistance around Australia and internationally. INCY0543438
Yes previous applications	As per the Grants, Donations and Sponsorship Policy (Sponsorship for Events $20,000.00)
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF17/19-20	Councillor Payor
Classification of Application	Individual
Reason for Request	Financial assistance towards the inaugural Love Local Artisan Market to be held on 12 October 2019
Applicant’s Details	Sarah Kalidis
Amount of Funds Requested	$1,500.00
Declaration of Conflict of Interest	Councillor Payor has signed a declaration advising that she has no conflict of interest.
Eligibility Criteria	The provision of funds to Sarah Kalidis aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	The Love Local Artisan Market is a free event to be held during ‘Sydney Craft Week 2019’, on 12 October 2019 at Claydon Reserve Sans Souci. The event will be a way for people to engage with our local creative industry and discover artists, designers & makers right on our doorstep. They are holding an art exhibition for local high school students, collaborative art installations, local independent artists performing music, and all food for sale will be from our local restaurants and cafes.
Yes previous applications	As per the Grants, Donations and Sponsorship Policy (Sponsorship for Event $10,000.00 and Grant $5,000.00)
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF18/19-20	Councillor Elmir
Classification of Application	Individual
Reason for Request	Financial assistance towards the inaugural Love Local Artisan Market to be held on 12 October 2019
Applicant’s Details	Sarah Kalidis
Amount of Funds Requested	$1,500.00
Declaration of Conflict of Interest	Councillor Elmir has signed a declaration advising that he has no conflict of interest.
Eligibility Criteria	The provision of funds to Sarah Kalidis aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	The Love Local Artisan Market is a free event to be held during ‘Sydney Craft Week 2019’, on 12 October 2019 at Claydon Reserve Sans Souci. The event will be a way for people to engage with our local creative industry and discover artists, designers & makers right on our doorstep. They are holding an art exhibition for local high school students, collaborative art installations, local independent artists performing music, and all food for sale will be from our local restaurants and cafes.
Yes previous applications	(As per the Grants, Donations and Sponsorship Policy (Sponsorship for Event $10,000.00 and Grant $5,000.00)
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF18/19-20	Councillor Landsberry
Classification of Application	Individual
Reason for Request	Financial assistance towards the inaugural Love Local Artisan Market to be held on 12 October 2019
Applicant’s Details	Sarah Kalidis
Amount of Funds Requested	$1,500.00
Declaration of Conflict of Interest	Councillor Landsberry has signed a declaration advising that she has no conflict of interest.
Eligibility Criteria	The provision of funds to Sarah Kalidis aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	The Love Local Artisan Market is a free event to be held during ‘Sydney Craft Week 2019’, on 12 October 2019 at Claydon Reserve Sans Souci. The event will be a way for people to engage with our local creative industry and discover artists, designers & makers right on our doorstep. They are holding an art exhibition for local high school students, collaborative art installations, local independent artists performing music, and all food for sale will be from our local restaurants and cafes.
Yes previous applications	As per the Grants, Donations and Sponsorship Policy (Sponsorship for Event $10,000.00 and Grant $5,000.00)
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

CWF20/19-20	Councillor Liu
Classification of Application	Community Group
Reason for Request	Contribution towards Moon Festival Celebrations
Applicant’s Details	Gymea Community Aid & Information Services Incorporated
Amount of Funds Requested	$1,500.00
Declaration of Conflict of Interest	Councillor Liu has signed a declaration advising that she has no conflict of interest.
Eligibility Criteria	The provision of funds to Gymea Community Aid & Information Services Incorporated aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	Gymea Community Aid & Information Service Inc. (GCAIS) was established in 1975 by a passionate group of local residents. We are now an incorporated not-for-profit association based in Gymea which provides services across the Sutherland Shire and into St George.
No previous applications	No previous applications.
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

7. Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2019/2020 Budget.

Non Capital Funds ($10,000/Councillor)	Funds Allocated to date including this report	Remaining Balance
The Mayor Councillor Greene	$1,300.00	$8,700.00
Councillor Elmir	$3,000.00	$7,000.00
Councillor Agius	Nil	$10,000.00
Councillor Badalati	Nil	$10,000.00
Councillor Grekas	$2,500.00	$7,500.00
Councillor Hindi	Nil	$10,000.00
Councillor Katris	Nil	$10,000.00
Councillor Kastanias	$2,400.00	$7,600.00
Councillor Konjarski	$1,500.00	$8,500.00
Councillor Landsberry	$3,000.00	$7,000.00
Councillor Liu	$1,000.00	$9,000.00
Councillor Payor	$1,500.00	$8,500.00
Councillor Symington	$2,100.00	$7,900.00
Councillor Tegg	$1,500.00	$8,500.00
Councillor Wu	$1,500.00	$8,500.00

Capital Funds ($170,000 per Ward)	Funds Allocated to date including this report	Remaining Balance
Blakehurst Ward	Nil	$170,000.00
Hurstville Ward	$43,999.00	$126,001.00
Kogarah Ward	Nil	$170,000.00
Mortdale Ward	Nil	$170,000.00
Peakhurst Ward	Nil	$170,000.00

Risk Implications

7. The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process. The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.

File Reference

D18/174786

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 27

Item: CCL045-19 Councillor Ward Discretionary Fund - 2018/2019 Program Results

Author: Manager, Office of the General Manager

Directorate: Office of the General Manager

Matter Type: Finance and Governance

Recommendation:

(a) That Council note the successful outcomes achieved during the inaugural year of the Councillor Discretionary Ward Fund program.

(b) That the Councillor Ward Discretionary Fund program be continued for the 2019/2020 financial year and the budget allocation be retained at $1 million.

(c) That the General Manager be delegated authority to make minor editorial changes to the Councillor Ward Discretionary Fund Policy to allow for more efficient administration of the program.

Executive Summary

1. This information was previously provided to Council in a report to the Finance and Governance Committee on 11 June 2019. At the following Council Meeting, Council resolved to defer the matter to a Councillor Workshop.

2. A Workshop was presented to Councillors on 19 August 2019.

3. This report and the recommendations are resubmitted to Council for determination.

4. This report provides a detailed summary of the 2018/2019 outcomes of the Councillor Ward Discretionary Fund program and the funding allocations made in accordance with the Policy.

5. This report proposes the continuation of the Councillor Ward Discretionary Fund for the 2019/2020 financial year.

Background

6. At its meeting on 26 March 2018 Council endorsed the implementation of the Councillor Ward Discretionary Fund program for the 2018/19 financial year.

7. Council resolved that the General Manager prepare a Councillor Ward Discretionary Fund administrative guideline (Policy), to support the implementation of the Fund, having regard to similar successful Funds operating in New South Wales and Victorian councils. Independent advice and review of the ‘Councillor Ward Discretionary Fund Policy’ was sought from both the Independent Commission Against Corruption (ICAC) and Office of Local Government (OLG) prior to Council’s consideration and adoption of the Policy.

8. The purpose of the Councillor Ward Discretionary Fund is to provide a structure which enables Councillors to provide immediate minor financial support to individuals, community groups or for the provision of minor capital works.

9. The Councillor Ward Discretionary Fund was implemented for a trial period of 12 months, from 1 July 2018.

10. The Policy provides two funding categories for the consideration of Councillors:

· Capital funds are pooled by Ward with $170,000 being allocated per Ward per annum; and

· Non-capital funds being individually allocated with $10,000 per Councillor per annum.

11. The approved 2018/2019 Operational Budget included appropriate funding for this Policy, being a total of $1,000,000 split over the two categories:

· Capital funds: $850,000

· Non-capital funds: $150,000

2018/2019 Program Results

CAPITAL FUNDS

12. A total of $847,000 of the $850,000 was allocated to 25 approved capital projects across the Georges River Council Local Government Area.

· Kogarah Ward, Hurstville Ward and Peakhurst Ward expended the entire $170,000 available for their Wards.

· Blakehurst Ward and Mortdale Ward had a $1,500 unallocated balance for their Wards.

Ward	Allocated	Balance	Number of Projects Funded
Kogarah	$170,000	$0	7
Blakehurst	$168,500	$1,500	10
Hurstville	$170,000	$0	4
Peakhurst	$170,000	$0	1
Mortdale	$168,500	$1,500	3
TOTAL	$847,000	$3,000	25

13. Examples of projects funded;

· 1,047m of footpath restorations and renewals including:

o Arnold Street, Waldo Crescent, Warrawee Place, Basset Street, Dudley Street, Ruby Street and Warwick Street

· Shelters and picnic tables (16 total) including:

o Woodville Park, The Green, Gifford Park

· Water stations and bubblers (8 total) including:

o Near various railway stations, Moore Park, Beverley Park, Gifford Park

· Olds Park amenities building upgrade

· Resurface Stuart Park basketball court

· New solar lighting at Moore Reserve

2018/2019 Program Results

NON-CAPITAL FUNDS

14. Councillors submitted 150 requests for non-capital funding, totalling $144,000.

15. All Councillors with the exception of Councillors Hindi, Liu and Badalati spent their entire $10,000 budgeted fund.

· Councillor Hindi has a balance of $1,500 unallocated.

· Councillor Liu has a balance of $500 unallocated.

· Councillor Badalati has a balance of $4,000 unallocated.

Councillor	Allocated	Balance	Number of Recipients
Stephen Agius	$10,000	$0	8
Vince Badalati	$6,000	$4,000	4
Sam Elmir	$10,000	$0	8
Kevin Greene	$10,000	$0	15
Sandy Grekas	$10,000	$0	13
Con Hindi	$8,500	$1,500	7
Rita Kastanias	$10,000	$0	9
Nick Katris	$10,000	$0	8
Lou Konjarski	$10,000	$0	9
Kathryn Landsberry	$10,000	$0	14
Nancy Liu	$9,500	$500	7
Leesha Payor	$10,000	$0	10
Colleen Symington	$10,000	$0	18
Warren Tegg	$10,000	$0	11
Christina Wu	$10,000	$0	9
TOTAL	$144,000	$6,000	150

16. During the inaugural year of the Councillor Ward Discretionary Fund, Councillors have been able to provide financial assistance to a wide number of community groups, individuals and projects as follows:

Category	Total Recipients	Percentage
Community Service	49	33%
Cultural/Arts	19	13%
Environmental	10	7%
Individuals	9	6%
Sporting	63	42%
Total	150	100%

17. Examples of funding purpose;

· Purchase of equipment and uniforms

· Support individuals in the ‘Artist in Residence’ program

· Contributions towards sporting season costs

· Support of local charities

· Support to special needs programs

· Contribution towards players coaching clinics

· Heritage conservation projects

18. The purpose of the fund was to provide Councillors with an agile and responsive program to address an unmet demand in the community for minor funding support that did not qualify for other established and traditional funding programs of Council such as the annual Community Grants Program, Venue Hire Grants Program, etc.

19. Feedback from funding recipients has been excellent and has resulted in extensive and positive promotion of Council on social and other media platforms including the websites of many funding recipients.

20. On review of the feedback received and the number of projects funded, it is considered that the inaugural year of the Fund has been a great success within the local community and is therefore recommended that the Councillor Ward Discretionary Fund program be continued for the 2019/2020 financial year and the budget allocation be retained at $1 million.

Disclosures of Interest

21. Councillors declared a total of nine (9) conflicts of interest for the total 175 requests for funding.

Council Meeting	Council Report	Councillor	Organisation
17 December 2018	CCL082-18	Clr Elmir	Kogarah Cougars JRLFC *
23 April 2019	CCL021-19	Clr Elmir	Connells Point Rovers FC
23 April 2019	CCL021-19	Clr Hindi	Kids with Cancer Foundation
23 April 2019	CCL021-19	Clr Landsberry	Carss Park Community Garden
27 May 2019	CCL023-19	Mayor Greene	Forest Rangers FC
27 May 2019	CCL023-19	Clr Hindi	St George Little Athletics
27 May 2019	CCL023-19	Clr Kastanias	Forest Rangers FC *
27 May 2019	CCL023-19	Clr Konjarski	Forest Rangers FC
27 May 2019	CCL023-19	Clr Landsberry	Carss Park FC

* Pecuniary Interest

22. Councillor disclosure of interest forms were made available for public inspection during every Council meeting and the forms continue to remain available for inspection by the public upon request.

Administration of the Funding Program

23. Although the overall response has been enormously positive, administration of the program has on occasion proved cumbersome for some of the recipients and has resulted in staff having to follow up the return of the required acquittal documentation.

24. In the interests of improving some aspects of the program, it is recommended that minor editorial changes be made to the Policy and related procedures to assist Council staff and funding recipients with processing payments and acquittal documentation.

Financial Implications

25. The funding to support the continuation of the Councillor Ward Discretionary Fund was adopted as part of the 2019/2020 Operational Plan (budget). It is not recommended that the total budget allocation or the proposed split of funding be changed.

26. The proposed 2019/2020 budget and split of funding is as follows:

	Per Ward (5)	Per Councillor (15)	Total
Capital	$170,000	-	$850,000
Non-capital	-	$10,000	$150,000
Total			$1,000,000

Risk Implications

27. The risk implications of continuing the program beyond its initial year are considered to be low due to Council’s existing robust Policies and Procedures, including but not limited to;

· Councillor Ward Discretionary Fund Policy

· Sponsorship and Donations Policy

· Code of Conduct

· Public Interest Disclosure Reporting Policy

· Fraud and Corruption Prevention Policy

28. To ensure transparency of the funding provided under the Councillor Ward Discretionary Fund Policy, a register of all approved fund allocations is made available on Council’s website https://www.georgesriver.nsw.gov.au/StGeorge/media/Documents/Councillor-Ward-Discretionary-Fund-Register-2018-2019.pdf

Community Engagement

29. The proposed 2019/2020 budget allocation for the Councillor Ward Discretionary Fund was on public exhibition as part of Council’s Operational Plan 2019/2020. No submissions were received.

File Reference

D19/193057

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 30

Item: CCL046-19 Report of Assets and Infrastructure Committee Meeting - 12 August 2019

Author: Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Finance and Governance

Recommendation:

That the Committee recommendations for items ASS024-19 to ASS030-19 inclusive, detailed below, be adopted by Council.

ASS024-19 Georges River Traffic Advisory Committee Meeting - 6 August 2019

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 6 August 2019 be adopted by Council.

ASS025-19 T19/010 Tender for the Construction of a new Sports Amenities Building at Gannons Park

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) accepts the Tender from Lanskey Constructions, in the amount of $1,808,000.00 (excluding GST) after having regard to all the circumstances, as the Tender that appears to be the most advantageous and appoint Lanskey Constructions as the Principal Contractor under the Contract Number T19/010 Construction of Gannons Park Amenities.

(b) That Council approves the allocation of Section 94 funds as outlined in the table within item 15.

(c) That Council approves the allocation of Infrastructure Plus funds of $170,000 (currently unallocated) towards the project as shown in the table in item 15.

(d) That Council approves the project budget of $2,108,000 for the construction of the Gannons Park Sports Amenities Building.

(e) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(f) That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

ASS026-19 T19/014 Tender for Beverly Hills Park Resurfacing, Irrigation Installation and Drainage Design / Construction

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Never Stop Irrigation Pty Ltd, in the amount of $1,019,243.76 (excluding GST), after having regard to all the circumstances, as the Tender that appears to be the most advantageous and appoint Never Stop Irrigation Pty Ltd as the Principal Contractor under the Contract Number T19/014 Beverly Hills Park Resurfacing, Irrigation and Drainage Design and Construction.

(b) That Council approves the allocation of Section 94 funds as outlined in the table within item 21.

(c) That Council approves the allocation of $165,000 in Infrastructure Plus – Parks funding for the project as outlined in item 21.

(d) That Council approves the allocation of $187,130 from General Revenue for the project as outlined in item 21.

(e) That Council approves the revised project budget of $1,172,130 for the Beverly Hills Park Irrigation and Resurfacing project.

(f) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(g) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

ASS027-19 T19/015 Tender for Olds Park 2 Resurfacing, Irrigation Installation and Drainage Design / Construction

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Never Stop Irrigation Pty Ltd, in the amount of $728,667.73 (excluding GST), after having regard to all the circumstances, as the Tender that appears to be the most advantageous and appoint Never Stop Irrigation Pty Ltd as the Principal Contractor under the Contract Number T19/015 Olds Park 2 Resurfacing Irrigation and Drainage Design and Construction.

(b) That Council approves the allocation of $338,000 from Section 94 Hurstville Open Space, Recreation and Public Domain Plan as outlined in item 21.

(c) That Council approves the revised budget of $838,000 for the Olds Park 2 Irrigation and Resurfacing project as outlined in item 21.

(d) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(e) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

ASS028-19 T18/043 Tender for Minor Building Works

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Coopers Commercial Construction Pty Ltd, Jag Building Bricklaying Pty Ltd, ProGroup Management Pty Ltd, Andrik Construction Pty Ltd and Sullivans Construction after having regard to all the circumstances, as the Tenders that appear to be the most advantageous as the Panel Contractors under the Contract Number T18/043, subject to the satisfactory outcome of the financial assessment.

(b) For no fixed amount being a do and charge contract at a set schedule of rates, for 3 years with two (2) x 12 month extension options for the Contract Number T18/043 subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

(d) Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those Tenders and advise existing providers of intent to terminate services.

ASS029-19 T19/018 Management Agreement - Synthetic Sports Fields

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from St George Football Association for a Management Fee payable to Council of $50,000 (excluding GST) per year (excluding field maintenance) for a period of 3 years commencing 1 September 2019 under the Contract Number T19/018 Management Agreement – Synthetic Sports Fields for the use of Peakhurst Park Synthetic Sports Field.

(b) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from St George Football Association for a Management Fee payable to Council of $65,000 (excluding GST) per year (excluding field maintenance) for a period of 3 years commencing February 2020 under the Contract Number T19/018 Management Agreement – Synthetic Sports Fields for the use of Poulton Park Synthetic Sports Field.

(c) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Football de Brazil Pty Limited for a Management Fee payable to Council of $21,666 (excluding GST) per year (excluding field maintenance) for a period of 3 years commencing 1 September 2019 under the Contract Number T19/018 Management Agreement – Synthetic Sports Fields for the use of Vanessa Street Multi-Sport Courts.

(d) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(e) That an internal cash reserve be established for Outdoor Synthetic Sports Fields and that at the end of each financial year surplus funds generated from Outdoor Synthetic Sports Fields be placed in this Reserve to be set aside for future renewal and improvement of these assets.

(f) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

ASS030-19 Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

(a) That Council note the findings of the Geoff Ninnes Fong & Partners Pty Ltd engineering reports on the Kogarah War Memorial Pool dated April 2011 and July 2019.

(b) That Council note the NSW Environment Protection Authority’s direction to cease polluting the Georges River, the actions taken by Council officers to comply with that direction and the response provided to the Authority.

(c) That Council note the NSW Health (South Eastern Sydney Health District) Swimming Pool Inspection Report dated July 2019 and the requirement to comply with the Public Health Act 2010, the actions taken by Council officers to comply with the Act and the response provided to NSW Health.

(d) That Council note that officers have commissioned the preparation of expert geotechnical and soil contamination reports to ascertain the subsurface conditions and extent of ground contamination at the pool site.

(e) That Council notify its insurers that it has complied with its obligations pursuant to the Protection of the Environment Operations Act 1997, the Local Government Act 1993 and its duty of care to the community and has closed the pool facility.

File Reference

D19/193166

ATTACHMENTS

Attachment ⇩1

Minutes Assets and Infrastructure Committee - 12 August 2019

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 46

Item: CCL048-19 Report of Finance and Governance Committee Meeting - 12 August 2019

Author: Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Finance and Governance

Recommendation

That the Committee recommendations for items FIN051-19 to FIN057-19 inclusive, detailed below, be adopted by Council.

FIN051-19 Advice on Costs and Status of Council's Court Proceedings - June 2019

(a) That the report “Advice on Costs and Status of Council’s Court Proceedings – June 2019”, with the exception of the matter relating to a new Class 1 matter (22 – 26 Montgomery Street, Kogarah, Applicant: Icon Construction Group Pty Limited, Proceedings No: 2019/204549), be received and noted.

(b) That company extracts be provided to all Councillors for all matters included in all Advice on Costs and Status of Council’s Court Proceedings reports to the Finance and Governance Standing Committee in the future.

FIN051-19 Advice on Costs and Status of Council's Court Proceedings - June 2019 (Class 1 Matter – 22-26 Montgomery Street Kogarah)

That the Class 1 matter ‘22 – 26 Montgomery Street, Kogarah, Applicant: Icon Construction Group Pty Limited, Proceedings No: 2019/204549’, contained within the report “Advice on Costs and Status of Council’s Court Proceedings – June 2019”, be received and noted.

FIN052-19 Investment Report as at 30 June 2019

That Council receives and notes the contents of the Investment Report as at 30 June 2019.

FIN053-19 Quarterly Commercial Property Portfolio Report

That Council receives and notes the Quarterly Commercial Property Portfolio Report for the quarter ending 30 June 2019.

FIN054-19 Property Matter - Classification of Public Land - Lot 1 in DP1242704 - Part 12-22 Woniora Road Hurstville

That Council receives and notes the contents of this report and as no public submissions were received during the public exhibition period in relation to the classification of the public land at lot 1 in DP1242704 Part 12-22 Woniora Road Hurstville, the land is now classified as operational land as per Council resolution of 25 June 2019 (FIN046-19).

FIN055-19 2019/2020 Festive Period Annual Close-Down

(a) That consistent with Council’s adopted 2019/2020 Budget, Council implements the annual close-down period from Monday 23 December 2019 to Friday 3 January 2020 with Council’s non-essential services and operations not being staffed during this close-down period.

(b) That the General Manager provide sufficient staff for essential services in the areas of cleansing, street sweeping, regulatory services, call centre and information management technology to ensure management of urgent matters and the delivery of essential services to the community occurs.

FIN056-19 Proposed Council Meeting Schedule - 2019/2020 and 2020/2021

That Council endorse the Proposed Council Meeting Schedule for 2019/2020 and (part of) 2020/2021, as attached to this report.

FIN057-19 Rate Restructure Proposed Program

(a) That Council endorse the 2020/2021 Rate Restructure Program, which includes the Community Engagement Framework and the proposed timeframe.

(b) That the General Manager formally notify the Independent Pricing and Remuneration Tribunal (IPART) of Council’s intention to cease using the former Hurstville City Council’s and former Kogarah City Council’s rating structures and special rate variations at the end of financial year 2019/2020, subject to IPART approval of Council’s application on a harmonised minimum rate and a special rate variation.

(c) That the General Manager formally notify IPART that following consideration of community engagement, Council’s intention is to apply for a special rate variation (SRV) of 8.1% (plus the 2020/2021 rate peg) on Council’s 2019/2020 general rate income base, in order to replace cessation of the former Hurstville City Council’s SRV and to ensure Council’s long term financial sustainability.

(d) That the General Manager formally notify IPART that following consideration of community engagement, Council’s intention is to apply for one of the following proposals:

a. Harmonised minimum rate of $942.24 (plus the 2020/2021 rate peg amount) commencing in the 2020/2021 rating year, or

b. Harmonised minimum rate structure, as per the following categories/sub-categories:

i. Residential harmonised minimum rate of $942.24 (plus the 2020/2021 rate peg amount) commencing in the 2020/2021 rating year

ii. Business harmonised minimum rate of $942.24 (plus the 2020/2021 rate peg amount) commencing in the 2020/2021 rating year

iii. Commercial/Strategic Centre sub-category harmonised minimum rate of $1,100 commencing in the 2020/21 rating year.

(e) That Council notify the Minister for Local Government that at this time it is not intending to participate in a rate path freeze extension, however, Council will formally reserve its right to opt into the rate path freeze extension should the outcome of the community consultation not enable Council to proceed with model 3 of the Georges River Council 2019/2020 to 2028/2029 Long Term Financial Plan and a harmonised minimum rate commencing in the 2020/2021 rating year.

(f) That the General Manager provide a submission to the Office of Local Government on IPART’s Review of the Local Government Rating System, 2016.

File Reference

D19/193311

ATTACHMENTS

Attachment ⇩1

Minutes Finance and Governance Committee - 12 August 2019

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 64

Assets and Infrastructure

Item: CCL050-19 Management Agreement for Hurstville Aquatic Leisure Centre and the Hurstville Golf Course

Author: Executive Manager Premium Facilities and Properties

Directorate: Assets and Infrastructure

Matter Type: Assets and Infrastructure

Recommendation:

(a) That Council awards the Management Agreement for Hurstville Aquatic Leisure Centre to Bluefit Pty Ltd for a further period of three (3) years commencing 2 September 2019.

(b) That Council accept the income proposed by Bluefit Pty Ltd for the Hurstville Aquatic Leisure Centre for the three (3) year period commencing 2 September 2019 as outlined in the report.

(c) That Council awards the Management Agreement for Hurstville Golf Course to Bluefit Pty Ltd for a further period of three (3) years commencing 2 September 2019.

(d) That Council accept the income proposed by Bluefit Pty Ltd for the Hurstville Golf Course for the three (3) year period commencing 2 September 2019 as outlined in the report.

Executive Summary

1. This report is presented to Council to seek approval to exercise a three (3) year option with Bluefit Pty Ltd for the management of the Hurstville Aquatic Leisure Centre and the Hurstville Golf Course.

Background

2. Council at its meeting on 1 August 2016 resolved to award the Management Agreements for Hurstville Aquatic Leisure Centre and the Hurstville Golf Course to Blue Pty Ltd.

3. These two agreements include three plus three (3+3) year options that rest with Council to authorise.

4. Accordingly Council Officers engaged with Bluefit Pty Ltd, requesting they provide a business plan for both of these facilities as outlined as a requirement in the contract.

Performance to Date

Hurstville Aquatic Leisure Centre

The following table outlines the financial return to Council over the last three years:

	2016/17	2017/18	2018/19
Management Fee	720,000	734,400	749,088
Maintenance Fee	470,000	479,400	488,988
Utility Fee	470,000	479,400	488,988
Retail Commission (12.5%)	95,296	97,202	99,146
Total Revenue to Council	1,755,296	1,790,402	1,826,210

The attendance figures at the centre of the last three years are reflected in the following table:

YEAR	2016/17	2017/18	2018/19
Attendance	1,196,716	1,159,178	1,221,602

The statistics show a consistent patron attendance number over 1 Million per year and achieving a record 1.2 Million in 2018/19.

The facility is within the top two performers in regard to attendance in the state of New South Wales.

Bluefit Pty Ltd are required to present a Business Plan for the next three (3) years for Council to approve the option for this period of extension to the Management Agreement. Key features of this Business Plan include:

· Detailed Budget

· Growth Strategies and Action that include:

1. Improve gym membership by updating health club facilities & programming

Drive swim school performance by focusing on infant & pre-school programming

2. Increase community activation to drive awareness and introduce new patrons to the facility

3. Launch new kids sports programs & workshops making use of Active & Creative Kids Vouchers

4. Fit Journey roll out including full body scans/body composition analysis

5. Increase school program attendance

The proposed budget does not take into account the impact on the Centre of the Stage 2 and 3 of the Penshurst Park Precinct Project as the timeline is not yet defined, or the actual programmed order of works.

The following is a summary of the budget proposed by Bluefit Pty Ltd:

Location	Hurstville Aquatic
$		FY19 PY	Year 4	Year 5	Year 6

Revenue
Casual Revenue		$1,209,401	$1,253,628	$1,284,969	$1,317,093
Membership Revenue		$2,247,747	$2,285,704	$2,342,846	$2,401,417
Hosting & Hire Revenue		$385,348	$370,045	$379,296	$388,779
Programs Revenue		$4,477,657	$4,634,797	$4,750,667	$4,869,434
Retail Revenue		$773,290	$792,245	$812,051	$832,352
Other Revenue		$28,436	$-	$-	$-
Total Revenue		$9,121,879	$9,336,419	$9,569,829	$9,809,075

Personnel Costs
Salaries and Wages		$(4,490,393)	$(4,512,731)	$(4,625,549)	$(4,741,188)
Benefits and On-costs		$(892,987)	$(927,408)	$(950,593)	$(974,358)
Total Personnel Costs		$(5,383,380)	$(5,440,139)	$(5,576,142)	$(5,715,546)

Operating Expenses
Cost of Goods Sold		$(484,137)	$(475,334)	$(487,217)	$(499,398)
Administration Costs		$(249,457)	$(232,731)	$(238,550)	$(244,513)
Facility Costs		$(667,648)	$(697,738)	$(715,182)	$(733,061)
IT Expenses		$(119,914)	$(121,800)	$(124,845)	$(127,966)
Program Expenses		$(310,259)	$(371,680)	$(380,972)	$(390,496)
Utility Expenses		$(487,339)	$(500,000)	$(512,500)	$(525,313)
Marketing Expenses		$(139,278)	$(183,791)	$(188,386)	$(193,096)
Management Fee - BlueFit		$(60,000)	$(60,000)	$(61,500)	$(63,038)
Total Op Expenses		$(2,518,031)	$(2,643,075)	$(2,709,151)	$(2,776,880)
EBITDAR		$1,220,468	$1,253,205	$1,284,535	$1,316,649
Rent Expense		$(1,343,362)	$(1,200,000)	$(1,230,000)	$(1,260,750)
EBITDA		$(122,893)	$53,205	$54,535	$55,899
Depreciation		$(1,710)	$(1,200)	$(1,200)	$(1,200)
EBIT		$(124,603)	$52,005	$53,335	$54,699

Accordingly, the following revenue to Council is proposed for 2019/20 to 2021/22:

	2019/20	2020/21	2021/22
Management, Maintenance and Administration Fee	1,200,000	1,230,000	1,260,750

Utility Fee	500,000	512,500	525,313

Total Revenue to Council	1,700,000	1,742,500	1,786,063

The net return to Council is reflected as an approximate -10% variance from 2018/19 financial year based on projections outlined in the Budget from Bluefit Pty Ltd.

Bluefit Pty Ltd continue to make a modest profit after expenses following the opening of Bexley Swimming Pool and the effect on their casual and program usage at Hurstville Aquatic Leisure Centre.

Hurstville Golf Course

The following table outlines the financial return to Council over the last three years:

	2016/17	2017/18	2018/19
Management Fee	60,000	60,000	60,000
Maintenance Fee	420,000	420,000	420,000
Utility Fee	48,000	48,000	48,000
Retail Commission (12.5%)	33,105	32,403	30,632
Total Revenue to Council	561,105	560,403	558,632

The attendance figures at the golf course of the last three years are reflected in the following table:

YEAR	2016/17	2017/18	2018/19
Attendance	35,707	35,683	32,314

Due to the condition of the golf course, brought about by breakdown of irrigation and extreme weather, between September 2018 and April 2019, a decline in attendances is reflected in the reduced income to Council in regard to retail sales.

Bluefit Pty Ltd has consequently experienced an approximate 10% loss in income that will be reflected in the projected budget over the next three year term.

Council being responsible for the maintenance of the golf course, has implemented a renovation program to improve the condition of the course, in particular the greens that includes replacement of some beyond repair.

It is expected that once the major repairs to the greens are complete and the planned construction of the new clubhouse, the business and attendance at the Hurstville Golf Course will improve toward the end of the three (3) year option term.

Bluefit Pty Ltd are required to present a Business Plan for the next three (3) years for Hurstville Golf Course, for Council to approve the option for this period of extension to the Management Agreement. Key features of this Business Plan include:

· Detailed Budget

· Expansion of golfing activities at the site

· Ongoing partnership with Hurstville Golf Club

The following is a summary of the budget proposed by Bluefit Pty Ltd for the next three (3) years:

Location		Hurstville Golf

BlueFit Facility Trading Statement
$	FY19 PY	Year 4	Year 5	Year 6

Revenue
Casual Revenue	$335,448	$360,712	$364,320	$367,963
Members Revenue	$360,226	$366,378	$370,042	$373,742
Hosting & Hire Revenue	$130,115	$133,843	$135,182	$136,534
Programs Revenue	$35,396	$32,176	$32,498	$32,823
Retail Revenue	$245,060	$262,926	$265,555	$268,211
Other Revenue	$2,273	$-	$-	$-
Total Revenue	$1,108,517	$1,156,036	$1,167,596	$1,179,272

Personnel Costs
Salaries and Wages	$(206,223)	$(214,586)	$(219,950)	$(225,449)
Benefits and On-costs	$(39,741)	$(48,945)	$(50,169)	$(51,423)
Total Personnel Costs	$(245,964)	$(263,531)	$(270,119)	$(276,872)

Operating Expenses
Cost of Goods Sold	$(131,182)	$(134,635)	$(138,001)	$(141,451)
Administration Costs	$(30,841)	$(28,560)	$(29,274)	$(30,006)
Facility Costs	$(57,019)	$(54,000)	$(55,350)	$(56,734)
IT Expenses	$(11,022)	$(11,880)	$(12,177)	$(12,481)
Program Expenses	$(54,634)	$(57,000)	$(58,425)	$(59,886)
Utility Expenses	$(48,000)	$(50,000)	$(51,250)	$(52,531)
Marketing Expenses	$(23,448)	$(28,901)	$(29,623)	$(30,364)
Management Fee - BlueFit	$(66,000)	$(66,000)	$(67,650)	$(69,341)
Total Operating Expenses	$(422,147)	$(430,976)	$(441,750)	$(452,794)
EBITDAR	$440,407	$461,529	$455,727	$449,606

Rent Expense	$(555,175)	$(450,000)	$(450,000)	$(450,000)
EBITDA	$(114,768)	$11,529	$5,727	$(394)
Depreciation Amortisation	$-	$-	$-	$-

EBIT	$(114,768)	$11,529	$5,727	$(394)

Accordingly, the following revenue to Council is proposed from the management of Hurstville Golf Course by Bluefit Pty Ltd for 2019/20 to 2021/22:

	2019/20	2020/21	2021/22
Management and Maintenance Fee	450,000	450,000	450,000

Utility Fee	50,000	51,250	52,531

Total Revenue to Council	500,000	501,250	502,531

The net return to Council is reflected as an approximate -10% variance from 2018/19 financial year to 2019/20 based on projections outlined in the Budget from Bluefit Pty Ltd.

This was to be expected, given the losses experienced by Bluefit Pty Ltd in 2018/19 through the golf course condition and their aim to maintain a breakeven result given the future risks identified in the Executive Summary of their Business Plan.

Copies of Business Plans for the Hurstville Aquatic Leisure Centre and Hurstville Golf Course are included at Attachment A and Attachment B.

Financial Implications

5. The revenue budget for both Hurstville Aquatic Leisure Centre and Hurstville Golf Course will require a -10% adjustment for the next three years

Risk Implications

6. Risk of losing a contracted operator if they are unable to break even in operating a Council facility.

Community Engagement

7. Community engagement is not required.

File Reference

D19/172180

ATTACHMENTS

Attachment 1	Hurstville Golf Course Business Plan - August 2019 (Confidential)
Attachment 2	Hurstville Aquatic Leisure Centre Business Plan 2019 (Confidential)

Georges River Council – Ordinary Meeting - Monday, 26 August 2019 Page 77

Questions with Notice

Item: QWN012-19 Property Matter - Construction of Private Vehicular Access to Residential Properties across Taylors Reserve, Lugarno

Author: Councillor Symington

Directorate: Office of the General Manager

Matter Type: Questions with Notice

COUNCILLOR QUESTIONS

These questions refer to the resolution of Council of 26 November 2018 relating to the property matter: provision/construction of private vehicular access to residential properties across Taylors Reserve, Lugarno being the construction of a public road at no cost to the residents. Could I be provided with the following:

1. Information on the extent of the work that was required in order to amend the previous Planning Proposal that was the subject of the Council resolution of 26 November 2018, including the time line indicating when parts of such works were completed. Considering it is now 26August 2019 and this resolution was endorsed by Council in November 2018 and it has taken nine months to get to this stage, what are the reasons it has taken so long?

2. The amended Planning Proposal is scheduled to be referred to the Georges River Local Planning Panel on 5September 2019. Why is this the case when the previous Planning Proposal was not referred to the former Independent Hearing and Assessment Panel (IHAP), which has been renamed the Local Planning Panel, and it had received Gateway approval from the Department. The amended planning proposal involves some minor amendments to the previously approved Planning Proposal, it therefore could have by-passed another Local Planning Panel meeting and it could have gone straight to the Department for an amended Gateway approval. This was indicated in the report (in November 2018) as a possible option. Could you explain why the amended Planning Proposal was not sent straight to the Department but is now being delayed further by sending it to the Local Planning Panel meeting?

3. Are any difficulties or complex issues expected to arise when the amended Planning Proposal is reviewed by the Georges River Local Planning Panel?

4. All interested Councillors are to be provided with a copy of the amended Planning Proposal and the associated submission (by email) prior to it going to the Georges River Local Planning Panel on 5September 2019.

5. Will the residents be informed that the amended Planning Proposal is being referred to the Georges River Local Planning Panel? If so what date did this occur and if they have not what is the reason?

6. If the Local Planning Panel approves the amended Planning Proposal what are the next stages and how long is the process expected to take considering the Council resolution was endorsed on 26 November 2018.

OFFICER RESPONSE

1. The following timeline indicates critical dates in the assessment of the Planning Proposal:

· December 2018 – Proponent requested to amend the Planning Proposal in response to the Council resolution of 26 November 2018 where Council resolved to create a public road instead of easements with rights of access. Independent consultant (Mecone) appointed to assess the Planning Proposal.

· January 2019 – Council requests advice from the Department of Planning (DPE) on whether a new Planning Proposal request or an amended Gateway Determination is required.

· February 2019 – Proponent lodges an amended Planning Proposal for Mecone’s assessment. Mecone lodges its assessment of the amended Planning Proposal and requests changes by the Proponent.

· March 2019 – Legal advice requested on a property matter (removal of the Scout Association interest). Legal advice requires Proponent to amend the Planning Proposal. Amended Planning Proposal lodged by Proponent. Mecone requests additional information.

· April 2019 – additional information lodged for amended Planning Proposal by Proponent.

· June 2019 – Proponent requested to further amend the Planning Proposal by Mecone.

· July 2019 – DPE advises that a Gateway Alteration is required and that Council will have to re-exhibit the Planning Proposal. Final amended Planning Proposal lodged in response by the Proponent.

· August 2019 – Mecone advises that the Planning Proposal should be referred to the Local Planning Panel (LPP) for consideration.

2. The Local Planning Panel Delegation issued by the Minister for Planning states that all Planning Proposals prepared after 1 June 2018 must be referred to the Local Planning Panel for advice unless the Council’s General Manager determines that the Planning Proposal relates to an error, relates to matters that are of a minor nature and matters that will not have a significant adverse impact on the environment.

The amended Planning Proposal is seeking an alteration to the Gateway Determination to include part of Lot 1 Taylors Reserve for the construction of a public road. As it is not a minor matter it will be referred to the LPP for advice consistent with the Ministerial Direction.

3. Unknown - the independent consultant’s report has not yet been published.

4. In accordance with the Georges River LPP Operational Procedures and LPP Code of Conduct, Councillors and the public will be able to access the report upon publication of the LPP agenda on 28 August 2019.

5. In accordance with the Georges River LPP Operational Procedures, any person who made a submission will be notified on 28 August 2019.

6. Indicative timing is shown in the table below:

Indicative timing (subject to support from LPP and Council):

September 2019	Georges River Local Planning Panel
October 2019	Environment and Planning Committee
October 2019	Council Meeting
November 2019	Referral to Department of Planning, Industry and Environment
Late 2019-Early 2020	Feedback from Department
February 2020	Public exhibition and public hearing
April 2020	Environment and Planning Committee and Council
May 2020	Referral to Department

Recommendation:

That the information be received and noted.

(b) That Council approve event sponsorship of $2,050 to support the Greek Orthodox Church and Parish of Kogarah Annual Fete to be held at Kogarah Town Square Belgrave Street, Kogarah on Sunday 29 September 2019.