MINUTES Assets and Infrastructure Committee Monday, 12 August 2019 7.00pm Dragon Room Level 1, Georges River Civic Centre Hurstville

Present

Council Members

Councillor Sandy Grekas (Chair), Councillor Colleen Symington, Councillor Warren Tegg, Councillor Sam Elmir, Councillor Lou Konjarski, Councillor Nancy Liu

Council Staff

Director Assets and Infrastructure – Mr Laurie O’Connor, Acting Manager, Project Delivery – Ms Alison Hanlon, Manager Infrastructure – Mr Glen Moody, Executive Manager, Engineering Operations – Mr Andrew Latta and Head of Executive Services – Ms Jennifer Anderson.

Opening

Councillor Grekas opened the meeting at 7.00pm.

Acknowledgement of Country

Councillor Grekas acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies/Leave of Absence

There were no apologies or requests for leave of absence.

Notice of Webcasting

The Chairperson, Councillor Grekas advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on Council’s website.

Disclosures of Interest

There were no disclosures of interest made.

Public Forum

There were no registered speakers.

Confirmation of Minutes of previous meetings

Assets and Infrastructure Committee - 08 July 2019

Recommendation: Councillor Elmir and Councillor Konjarski

That the Minutes of the Assets and Infrastructure Committee held on 08 July 2019 be confirmed.

Record of Voting

For the Motion:    Unanimous

Georges River Council – Minutes of Assets and Infrastructure Committee - Monday, 12 August 2019

Page 6

Committee Reports

ASS024-19        Georges River Traffic Advisory Committee Meeting - 6 August 2019

(Report by Coordinator Traffic & Transport)

Recommendation:   Councillor Tegg and Councillor Symington

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 6 August 2019 be adopted by Council.

Record of Voting

For the Motion:    Unanimous

ASS025-19        T19/010 Tender for the Construction of a new Sports Amenities Building at Gannons Park

(Report by Acting Manager, Project Delivery)

Recommendation: Councillor Konjarski and Councillor Elmir

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) accepts the Tender from Lanskey Constructions, in the amount of $1,808,000.00 (excluding GST) after having regard to all the circumstances, as the Tender that appears to be the most advantageous and appoint Lanskey Constructions as the Principal Contractor under the Contract Number T19/010 Construction of Gannons Park Amenities.

(b)     That Council approves the allocation of Section 94 funds as outlined in the table within item 15.

(c)     That Council approves the allocation of Infrastructure Plus funds of $170,000 (currently unallocated) towards the project as shown in the table in item 15.

(d)     That Council approves the project budget of $2,108,000 for the construction of the Gannons Park Sports Amenities Building.

(e)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(f)      That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting

For the Motion:    Unanimous

ASS026-19        T19/014 Tender for Beverly Hills Park Resurfacing, Irrigation Installation and Drainage Design / Construction

(Report by Acting Manager, Project Delivery)

Recommendation: Councillor Elmir and Councillor Tegg

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Never Stop Irrigation Pty Ltd, in the amount of $1,019,243.76 (excluding GST), after having regard to all the circumstances, as the Tender that appears to be the most advantageous and appoint Never Stop Irrigation Pty Ltd as the Principal Contractor under the Contract Number T19/014 Beverly Hills Park Resurfacing, Irrigation and Drainage Design and Construction.

(b)     That Council approves the allocation of Section 94 funds as outlined in the table within item 21.

(c)     That Council approves the allocation of $165,000 in Infrastructure Plus – Parks funding for the project as outlined in item 21.

(d)     That Council approves the allocation of $187,130 from General Revenue for the project as outlined in item 21.

(e)     That Council approves the revised project budget of $1,172,130 for the Beverly Hills Park Irrigation and Resurfacing project.

(f)      That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(g)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting

For the Motion:    Unanimous

ASS027-19        T19/015 Tender for Olds Park 2 Resurfacing, Irrigation Installation and Drainage Design / Construction

(Report by Acting Manager, Project Delivery)

Recommendation: Councillor Tegg and Councillor Liu

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Never Stop Irrigation Pty Ltd, in the amount of $728,667.73 (excluding GST), after having regard to all the circumstances, as the Tender that appears to be the most advantageous and appoint Never Stop Irrigation Pty Ltd as the Principal Contractor under the Contract Number T19/015 Olds Park 2 Resurfacing Irrigation and Drainage Design and Construction.

(b)     That Council approves the allocation of $338,000 from Section 94 Hurstville Open Space, Recreation and Public Domain Plan as outlined in item 21.

(c)     That Council approves the revised budget of $838,000 for the Olds Park 2 Irrigation and Resurfacing project as outlined in item 21.

(d)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(e)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting

For the Motion:    Unanimous

ASS028-19        T18/043 Tender for Minor Building Works

(Report by Coordinator Property & Assets)

Recommendation: Councillor Symington and Councillor Tegg

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Coopers Commercial Construction Pty Ltd, Jag Building Bricklaying Pty Ltd, ProGroup Management Pty Ltd, Andrik Construction Pty Ltd and Sullivans Construction after having regard to all the circumstances, as the Tenders that appear to be the most advantageous as the Panel Contractors under the Contract Number T18/043, subject to the satisfactory outcome of the financial assessment.

(b)     For no fixed amount being a do and charge contract at a set schedule of rates, for 3 years with two (2) x 12 month extension options for the Contract Number T18/043 subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

(c)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(d)     Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept   those Tenders and advise existing providers of intent to terminate services.

Record of Voting

For the Motion:    Unanimous

ASS029-19        T19/018 Management Agreement - Synthetic Sports Fields

(Report by Manager Infrastructure)

Recommendation: Councillor Konjarski and Councillor Elmir

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from St George Football Association for a Management Fee payable to Council of $50,000 (excluding GST) per year (excluding field maintenance) for a period of 3 years commencing 1 September 2019 under the Contract Number T19/018 Management Agreement – Synthetic Sports Fields for the use of Peakhurst Park Synthetic Sports Field.

(b)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from St George Football Association for a Management Fee payable to Council of $65,000 (excluding GST) per year (excluding field maintenance) for a period of 3 years commencing February 2020 under the Contract Number T19/018 Management Agreement – Synthetic Sports Fields for the use of Poulton Park Synthetic Sports Field.

(c)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Football de Brazil Pty Limited for a Management Fee payable to Council of $21,666 (excluding GST) per year (excluding field maintenance) for a period of 3 years commencing 1 September 2019 under the Contract Number T19/018 Management Agreement – Synthetic Sports Fields for the use of Vanessa Street Multi-Sport Courts.

(d)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(e)     That an internal cash reserve be established for Outdoor Synthetic Sports Fields and that at the end of each financial year surplus funds generated from Outdoor Synthetic Sports Fields be placed in this Reserve to be set aside for future renewal and improvement of these assets.

(f)      That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting

For the Motion:    Unanimous

ASS030-19        Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

(Report by Acting Manager, Project Delivery)

Recommendation: Councillor Symington and Councillor Tegg

(a)     That Council note the findings of the Geoff Ninnes Fong & Partners Pty Ltd engineering reports on the Kogarah War Memorial Pool dated April 2011 and July 2019.

(b)     That Council note the NSW Environment Protection Authority’s direction to cease polluting the Georges River, the actions taken by Council officers to comply with that direction and the response provided to the Authority.

(c)     That Council note the NSW Health (South Eastern Sydney Health District) Swimming Pool Inspection Report dated July 2019 and the requirement to comply with the Public Health Act 2010, the actions taken by Council officers to comply with the Act and the response provided to NSW Health.

(d)     That Council note that officers have commissioned the preparation of expert geotechnical and soil contamination reports to ascertain the subsurface conditions and extent of ground contamination at the pool site.

(e)     That Council notify its insurers that it has complied with its obligations pursuant to the Protection of the Environment Operations Act 1997, the Local Government Act 1993 and its duty of care to the community and has closed the pool facility.

Record of Voting

For the Motion:    Unanimous

Conclusion

The Meeting was closed at 7.12pm.

Chairperson