Agenda of Community and Culture

Georges River Council - Community and Culture Committee - Monday, 11 March 2019 Page 3

Committee Reports

Item: COM007-19 Outgoing Sponsorships and Donations

Author: Manager Customer Experience and Events

Directorate: Community and Culture

Matter Type: Committee Reports

Recommendation

(a) That Council approve the event sponsorship request of $2,500.00 ($2,500.00 of financial support) to stage The Messiah musical performance event presented by St Mark’s Anglican Church to be held 7 April 2019 at St Mark’s Church, South Hurstville.

(b) That Council approve the event sponsorship request of $76.00 ($76.00 of in-kind support) to hold the Peakhurst United Women in Football Pink Ribbon Gala Day and Girls Clinic event presented by St George Football Association be held 3 March 2019 at Peakhurst Park.

(c) That Council approve the event sponsorship request of $2,566.00 ($151.00 of in-kind support and $2,415.00 of financial support) to hold the Show and Shine day for Kids with Cancer event presented by Inter-Infra NSW Pty Ltd to be held 6 April 2019.

(d) That Council receive and note the Quick Response Donation granted to the amount of $200.00 to support local gymnast, Ellen Maher who will be representing Australia at the Special Olympics World Games in Abu Dhabi from 8 to 21 March 2019.

(e) That Council approve the event sponsorship request of $1,200.00 in lieu ticket purchases ($1,200.00 of financial support) to hold the Black Tie Masquerade Ball event presented by The Child Protection Foundation to be held 5 July 2019.

Executive Summary

1. Each month Council receives requests from the community to support community events and initiatives. In accordance with the Grants, Donations and Sponsorship Policy, each application is then assessed using the Policy’s Funding Determination Model and recommendations are made to Council.

2. Event organisers requesting sponsorship for events being held prior to Council approval have been made aware that their funding request may not be approved and to consider alternate funding sources.

Background

3. On Friday 8 February 2019, Council received correspondence from Ms Ann Chapman from St Mark’s Anglican Church, South Hurstville. The total sponsorship amount requested was $5,000.00 financial sponsorship for the funding of musicians, featuring St George Chamber Orchestra, combined choirs, soloists, trumpeter and harpsichordist/organist. The recommendation to Council for this event is $2,500.00 ($2,500.00 total financial support). The event budget outlined expenses at approximately $9,600.00 and income at approximately $7,100.00 with a shortfall of $2,500.00. This event will provide a major cultural event in the St George community to celebrate St Mark’s Anglican Church Century.

4. On Thursday 31 January 2019, Council received correspondence from Mr Craig Kiely from St George Football Association. The total sponsorship amount requested and recommended from Council for this event is $76.00 ($76.00 total in-kind support). This includes the waiving of bin fees. This event is a round robin gala day for senior women’s teams and will include a free junior girls’ clinic. The purpose of the event is to raise awareness and funds for the Cancer Council towards further research into breast and gynaecological cancers.

5. On Friday 15 February 2019, Council received correspondence from Mr Elie Hannoun from Inter-Infra NSW Pty Ltd. The total sponsorship amount requested was $4,566.00 which consisted of $2,000.00 donation to Kids with Cancer Foundation, $2,415.00 of financial support for the provision of portable toilets and in-kind support of $151.00 for special event bins. The recommendation to Council for this event is $2,566.00 ($151.00 of in-kind support and $2,415.00 of financial support). This includes the waiving of bin fees and hire of portable toilets. This recommendation does not include a $2,000.00 donation due to the insufficient funds within the 2018/19 Donation Budget. This event is a community fun day, including entertainment and showcasing high end vehicles along with highway patrol vehicles and a fire truck. The event will take place on Bellevue Parade, Carlton on Saturday 6 April 2019 and will include food and beverage sales to raise funds for the Kids with Cancer Foundation.

6. On Tuesday 5 February, Council received correspondence from Beverly Hills resident Ms Ellen Maher seeking a donation from Council to attend the Special Olympics World Games in Abu Dhabi from 8 to 21 March 2019, to participate in Gymnastics. The donation request was reviewed on Monday 11 February by an internal panel who assessed the application against the criteria for Quick Response Donations as outlined in section seven (7) of the Grants, Donations and Sponsorship Policy. Under section 7.1.4 of the Policy, funding will be made available for up to $200 per year per individual for representation in sporting representative events. As per section 7.3.2 of the Policy, the General Manager is delegated to approve amounts of up to $2,000 under the Quick Response Donations program. Ms Maher has been invited to share her experience of representing Australia with Council upon her return from the games in late March.

7. On Tuesday 19 February, Council received correspondence from Ms Kerry Fozzard from The Child Protection Foundation. The total sponsorship amount requested and recommended from Council for this event is $1,200.00 ($1,200.00 financial support) for a table of 10 seats. This amount is in lieu of attendance to the Black Tie Masquerade Ball This event is currently now in its eighth year, and is the major annual fundraiser for the foundation. The event will take place at Doltone House Function Centre, Sylvania Waters on Friday 5 July 2019.

8. A summary of the recommendations are provided below.

Donations:

Organisation	Event Date	Event	Requested Amount	Recommended Financial	Recommended In- Kind	Recommended Amount
Ellen Maher	8-21 March 2019	2019 Special OlympicsWorld Games in Abu Dhabi	$200.00	$200.00	$0.00	$200.00
TOTAL				$200.00	$0.00	$200.00

Sponsorships:

Organisation	Event Date	Event	Requested Amount	Recommended Financial	Recommended In-kind	Recommended amount
St Marks Anglican Church, South Hurstville	7/4/19	The Messiah Musical Performance	$5,000.00	$2,500.00	$0.00	$2,500.00
St George Football Association	3/3/19	Women in Football Pink Ribbon Gala and Girls Clinic	$75.75	$0.00	$76.00	$76.00
Inter-Infra NSW Pty Ltd	6/4/19	Show and Shine Day for Kids with Cancer	$4,566.00	$2,415.00	$151.00	$2,566.00
Child Protection Foundation	5/7/19	Black Tie Masquerade Ball	$1,200.00	$1,200.00	$0.00	$1,200.00
TOTAL				$6,115.00	$227.00	$6,342.00

Financial Implications

9. The total financial request for Council’s approval is $6,342.00, consisting of:

· Total in-kind value: $227.00

· Total financial value: $6,115.00

The current 2018/19 budget remaining for sponsorship of community-run events is $26,856.61.

The current 2018/19 Donations budget is overspent by $3,930.00.

Risk Implications

10. Each event satisfies the criteria stated in the Events Strategy and the Grants, Donations and Sponsorship Policy. As part of the original Event Application Form, each event organiser provides and implements a risk assessment for their event.

Community Engagement

11. Community engagement was undertaken in the development of the Grants, Sponsorship and Donations Policy and Events Strategy.

File Reference

D19/18198, D18/137111, D19/44887

ATTACHMENTS

Attachment ⇩1

Outgoing Sponsorship and Donation Recipients Register 2018-2019 as of 27 February 2019

Georges River Council - Community and Culture Committee - Monday, 11 March 2019 Page 8

Item: COM008-19 Amendments to the Georges River Council Historical Markers Policy

Author: Coordinator Cultural Services

Directorate: Community and Culture

Matter Type: Committee Reports

Recommendation

That, to ensure consistency with the approved Place Naming Policy, the amendments to the Georges River Council Historical Markers Policy be endorsed.

Executive Summary

1. The Historical Markers Policy provides a consistent, accurate and transparent approach to the installation of historical markers in the Georges River LGA. This report seeks to align Council’s Historical Markers Policy with other strategic Council documents, including the Georges River Council Place Naming Policy.

2. A number of minor amendments have been made to the Policy, including the removal of the requirement for recipients of historical markers to be deceased before being recognised; the inclusion of acceptance of nominations for the restoration and conservation of existing Historical Markers; and some minor typographical adjustments.

Background

3. The Georges River Council Historical Marker Policy was adopted on 4 September 2017 (CCL207-17). The Policy was developed in response to community requests to mark places of historical and cultural importance in the local government area through plaques referred to as Historical Markers. The Policy aims to develop, maintain and promote a cohesive open-air archive of historical markers for the benefit of the community and visitors to the area.

4. The Historical Markers Policy was scheduled for review in 2021, however since the development and adoption of the Place Naming Policy, minor amendments have been made to the Historical Markers Policy to ensure consistency across both policies.

5. The Georges River Council Place Naming Policy was adopted on 24 September 2018 (CCL050-18). The Place Naming Policy was developed to guide the naming of roads, reserves, buildings, places and other geographical features.

6. The extant Historical Markers Policy (Scope, line 9) states that “Historical markers do not commemorate the life or work of people who are alive”. It is recommended to remove this statement, as the Place Naming Policy does not specify conditions around this, instead referring to the Geographic Names Board guidelines. The commemoration of historically significant figures who are still living may be appropriate in certain instances, as is acknowledged through the Place Naming Policy.

7. The extant Historical Markers Policy (Section 2: Nomination, assessment and selections of sites for Historical Markers) states that “Sites with existing historical markers will not be considered”. This has been amended to “Sites with existing historical markers will not be considered for new historical markers, however existing markers may be put forward as recommendations for conservation”. Associated wording throughout the Policy has been adjusted to reflect this amendment.

8. Where possible, historical markers are nominated via community submissions, however Council recognises it may not always be possible to install five new markers each year. This addition provides community members with the opportunity to nominate existing markers for conservation and repair, funded through the approved allocated budget for Historical Markers.

9. Council staff are currently undertaking a review of existing heritage markers within the Georges River Council area. There are over 120 markers in varying conditions throughout the Local Government Area, which have been installed over the past 30 years.

10. The 2018 Historical Markers Program successfully awarded five markers. The 2019 Historical Markers Program is presently open. Council is accepting community submissions for nominated recommendations for Historical Markers until Monday 25 March 2019.

Financial Implications

11. Within budget allocation of $6,000 within the approved 2018/19 budget.

Risk Implications

12. Operational risk/s identified and management process applied.

Community Engagement

13. Community engagement was conducted including: Community consultation during the development of the Historical Markers Policy and Place Naming Policy. As the revised Historical Markers Policy is consistent with the approved Place Naming Policy, no further engagement is required.

File Reference

D19/36383

ATTACHMENTS

Attachment ⇩1

Historical Markers Policy - revised February 2019