Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 2

Ordinary Meeting

1. National Anthem

2. Prayer

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

4. Apologies

5. Notice of Webcasting

6. Disclosures of Interest

7. Public Addresses to the Meeting

8. Confirmation of Minutes of Previous Meeting

MINUTES – Council Meeting – 17 December 2018

MINUTES – Emergency Extraordinary Council Meeting – 21 December 2018

MINUTES: Extraordinary Council Meeting - 11 February 2019

9. Mayoral Minute

Nil

10. Matters of Privilege

11. Committee Reports

CCL001-19 Report of the Environment and Planning Committee - Meeting held on 11 February 2019

(Report by Head of Executive Services)................................ 6

CCL002-19 Report of the Finance and Governance Committee - Meeting held on 11 February 2019

(Report by Head of Executive Services).............................. 12

CCL003-19 Report of the Community and Culture Committee - Meeting held on 11 February 2019

(Report by Head of Executive Services).............................. 26

CCL004-19 Report of the Assets and Infrastructure Committee - Meeting held on 11 February 2019

(Report by Head of Executive Services).............................. 35

12. Environment and Planning

CCL005-19 Local Strategic Planning Statement: Vision and Local Planning Priority Outcomes for Community Engagement

(Report by Community Engagement Consultant)................. 41

13. Finance and Governance

CCL006-19 Applications Pursuant to Councillor Ward Discretionary Fund Policy

(Report by Manager, Office of the General Manager).......... 48

CCL007-19 Councillor attendance at the Cities & Regions 4.0 Summit 2019 - Melbourne 12-14 March 2019

(Report by Head of Executive Services).............................. 51

CCL008-19 Request to Waive Fees for Licence of Council Land - Part 6 Gloucester Road Hurstville and Work Zone - 25 Carrington Avenue (Road Reserve) Hurstville.

(Report by Traffic Engineer)............................................... 61

CCL009-19 Property Matter - Short Term Licence of Community Property - 23 to 29 Treacy Street Hurstville

(Report by Strategic Property Officer)................................. 65

14. Assets and Infrastructure

Nil

15. Community and Culture

Nil

16. Notices of Rescission

Nil

17. Notices of Motion

NM001-19 Former Oatley Bowling Club Site

(Councillor Kastanias)........................................................ 70

NM002-19 Domestic and Family Violence Leave Policy

(Councillor Hindi)............................................................... 71

NM003-19 Road Safety Investigation at Kingsgrove Road, Kingsgrove

(Councillor Badalati)........................................................... 72

NM004-19 Short Story Program to Support Youth Literacy

(Councillor Tegg)............................................................... 73

NM005-19 Upgrading Simpson Park Oatley

(Councillor Elmir)............................................................... 74

NM006-19 Mayor and Councillor Attendance Record

(Councillor Hindi)............................................................... 75

18. Questions with Notice

QWN001-19 Quality of Playing Surfaces - Premium Facilities

(Councillor Tegg)............................................................... 76

QWN002-19 Kogarah War Memorial Pool

(Councillor Katris).............................................................. 77

19. Confidential (Closed Session)

CCL006A-19 Jubilee Stadium Naming Rights Expression of Interest Process - Complaint by Mr Norman Sarraf (Legal Advice – Other Matters)

(Report by Director Legal Services and General Counsel)

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 7

Committee Reports

Item: CCL001-19 Report of the Environment and Planning Committee - Meeting held on 11 February 2019

Author: Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Committee Reports

Recommendation:

That the Committee recommendations for items ENV001-19 to ENV004-19 inclusive, detailed below, be adopted by Council.

ENV001-19 Kogarah North Public Domain Plan

Recommendation: Councillor Katris and Councillor Agius

(a) That Council endorse the Kogarah North Public Domain Plan (December 2018, Revision G) as a Strategic Planning document:

i. that will inform the preparation of the new Georges River Contributions Plan and Planning Agreement Policy.

ii. that will inform advice to applicants on Council’s requirements for public domain works in the Kogarah North Precinct.

(b) That the Kogarah North Public Domain Plan informs the list of public domain works in the Kogarah North Precinct for the purposes of negotiating Voluntary Planning Agreements.

ENV002-19 Summary of Development Applications Lodged and Determined - October-December 2018

Recommendation: Councillor Badalati and Councillor Katris

That Council receive and note the Summary of Development Applications Lodged and Determined report for the second quarter of the 2018/2019 financial year being October – December 2018.

ENV003-19 Tree Management Policy

Recommendation: Councillor Katris and Councillor Badalati

That Council defers the endorsement of this policy for a further report to a future Council meeting which addresses and incorporates the following matters:

(a) The Tree Management Policy is to incorporate a unified definition for a tree, based on an appropriate definition that may be contained the most relevant Australian Standard , irrespective of what is contained any of the previous Councils DCP’s. The relevant DCPs will be required to be amended to include the revised definition.

(b) The review panels, for street tree matters and tree permit applications are to include the three ward Councillors in which the tree is located, along with the three senior staff that are indicated in the report.

(c) The General Manager seek Senior Counsel advice proficient on tree management issues , in the Land and Environment Court , on mechanisms that are available to Council to enable Council to introduce Security Payments and Refundable Bonds on trees located on both private and public lands during the construction of any structure. The advice must include details on how these are to be implemented, how the refund process is to operate, suggested clauses that could be included in the Conditions of Development Approval that indicate that the Bonds will be totally or partially forfeited if there is any damage to an individual tree and the Certificate of Occupancy will not be issued unless an Arborist confirms, in writing, that the trees have been maintained in a healthy condition during construction. The Senior Counsel’s attention is to be drawn to the fact that other Councils such as the City of Sydney, North Sydney and Botany Bay, all impose Tree Preservation Bonds for trees that could be affected during the Construction Process.

(d) The General Manager prepare a report for Council that outlines the most accepted methods of Tree Valuation (and details of these methods), undertakes an analysis of the methods in relation to the impacts on our community and recommends an appropriate tree value for incorporation in the Council’s Fees and Charges Schedule.

ENV004-19 Minutes of the Economic Development Advisory Committee 9 October and 19 November 2018

Recommendation: Councillor Agius and Councillor Wu

That Council adopts the recommendations contained within the minutes of the Economic Development Advisory Committee meetings held on Tuesday 9 October and Monday 19 November 2018.

File Reference

D19/38579

ATTACHMENTS

Attachment ⇩1

Minutes - Environment and Planning Committee 11 February 2019

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 17

Item: CCL002-19 Report of the Finance and Governance Committee - Meeting held on 11 February 2019

Author: Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Committee Reports

Recommendation:

That the Committee recommendations for items FIN001-19 to FIN011-19 inclusive, detailed below, be adopted by Council.

FIN001-19 Advice on Costs and Status of Council's Court Proceedings - December 2018 and January 2019

Recommendation: Councillor Symington and Councillor Grekas

That the report “Advice on Costs and Status of Council’s Court Proceedings – December 2018 and January 2019” be received and noted.

FIN002-19 Investment Report as at 31 December 2018

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Grekas and Councillor Hindi

That Council receive and note the contents of the Investment Report as at 31 December 2018.

Record of Voting:

For the Motion: Unanimous

FIN003-19 Property Matter - Licence Agreement for Oatley Football Club, Renown Reserve

Recommendation: Councillor Agius and Councillor Hindi

That the report “Property Matter – Licence Agreement for Oatley Football Club, Renown Reserve” be received and noted.

FIN004-19 Property Matter - Licence Agreement for Sans Souci Football Club, Claydon Reserve

Recommendation: Councillor Agius and Councillor Hindi

That the report “Property Matter – Licence Agreement for Sans Souci Football Club, Claydon Reserve” be received and noted.

FIN005-19 Property Matter - Licence Agreement for St George Football Association, Peakhurst Park

Recommendation: Councillor Hindi and Councillor Konjarski

That the report “Property Matter – Licence Agreement for St George Football Association, Peakhurst Park” be received and noted.

Note: Councillor Agius declared a Pecuniary interest in item FIN005-19, left the meeting and took no part in the discussions.

FIN006-19 Property Matter - Licence Agreement for Renown United Football Club, Renown Reserve

Recommendation: Councillor Hindi and Councillor Konjarski

That the report “Property Matter – Licence Agreement for Renown United Football Club, Renown Reserve” be received and noted.

Note: Councillor Grekas declared a Non-Significant Non-Pecuniary interest in item FIN006-19, and remained in the meeting but took no part in the discussion.

FIN007-19 Property Matter - Proposed Lease of Community Land - 296 Forest Road, Hurstville

Recommendation: Councillor Hindi and Councillor Symington

(a) That Council resolve to enter into a lease with Ganellen Pty Ltd (or its nominee) for part of the Hurstville Plaza on the terms and conditions as generally detailed in this report, to allow construction hoarding to be erected.

(b) That rent be charged in accordance with the rate for Hoardings in the Georges River Council Fees & Charges as are applicable to each month of the Lease.

(d) That the General Manger execute the Lease under delegated authority, subject to no major submissions being received during the exhibition period.

FIN009-19 Property Matter - New Lease Over Retail Shop - 34 MacMahon Street Hurstville

Recommendation: Councillor Grekas and Councillor Elmir

That the report “Property Matter – New Lease Over Retail Shop – 34 MacMahon Street, Hurstville” be received and noted.

FIN011-19 Transformation and Change Program Closure Report

Recommendation: Councillor Grekas and Councillor Agius

(a) That the attached report “The Amalgamation Journey: Final Report” outlining the activities and outcomes of the Amalgamation Implementation Plan be provided to the Office of Local Government as Council’s acquittal report on the New Council Implementation Fund grant.

(b) That the attached report “The Amalgamation Journey: Final Report” be published on Council’s website

Confidential items (Closed Session)

At this stage of the meeting the Chair – Councillor Badalati, advised that the meeting would move into a Confidential Session to allow consideration of matters in Closed Session in accordance with Section 10A of The Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence, reports and attachments relating to the items considered during the course of the closed session to be withheld.

This action was taken to allow discussion of the following items:

FIN003A-19 Supreme Court Proceedings 2018/215935 (Request for Land Owner's Consent - 59 Park Road, Kogarah Bay

(Report by Director Legal Services and General Counsel)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (g) it is considered the matter contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

FIN008-19 Property Matter - 38A Inverness Avenue Penshurst - Granting of Easement

(Report by Strategic Property Officer)

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

FIN010-19 Tender for Advertising Signs - T18/061

(Report by Strategic Property Specialist)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

These matters will be considered in closed session in accordance with Section 10A(2) (c) of the Local Government Act 1993, as they contain information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

The Chair, Councillor Badalati asked the Director Business and Corporate Services if any representations had been received from the public that the items should not be discussed in closed session.

The Director Business and Corporate Services replied that no representations had been received to the items in closed session.

The Chair, Councillor Badalati asked if there were any members of the public gallery who would like to speak on the reasons Council proposes to consider items in Closed Session.

There were none.

Confidential items (Closed Session)

This action was taken to allow discussion of the following items:

FIN003A-19 Supreme Court Proceedings 2018/215935 (Request for Land Owner's Consent - 59 Park Road, Kogarah Bay

(Report by Director Legal Services and General Counsel)

FIN008-19 Property Matter - 38A Inverness Avenue Penshurst - Granting of Easement

(Report by Strategic Property Officer)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

FIN010-19 Tender for Advertising Signs - T18/061

(Report by Strategic Property Specialist)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

The Chair, Councillor Badalati asked the Director Business and Corporate Services if any representations had been received from the public that the items should not be discussed in closed session.

The Director Business and Corporate Services replied that no representations had been received to the items in closed session.

The Chair, Councillor Badalati asked if there were any members of the public gallery who would like to speak on the reasons Council proposes to consider items in Closed Session.

There were none.

Consideration of Confidential Recommendations

FIN003A-19 Supreme Court Proceedings 2018/215935 (Request for Land Owner's Consent - 59 Park Road, Kogarah Bay

(Report by Director Legal Services and General Counsel)

Recommendation: Councillor Hindi and Councillor Symington

That Council receive and note the advice that no formal request for land owner’s consent to the lodgement of a development application over 59 Park Road, Kogarah Bay has been received from Council.

FIN008-19 Property Matter - 38A Inverness Avenue Penshurst - Granting of Easement

Recommendation: Councillor Hindi and Councillor Agius

(a) That Council grant an Easement for Drainage over Lot 64 Deposited Plan (DP) 3446 as detailed in this report.

(b) That the General Manager and Mayor be authorised to execute the s88B Instrument or Transfer Granting Easement and all associated documentation to create the easement and under Common Seal of the Council, if required.

FIN010-19 Tender for Advertising Signs - T18/061

Recommendation: Councillor Hindi and Councillor Symington

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) accepts the tender from QMS Media Limited in the amount of $312,000 per annum (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and for contract number T18/061 – Tender for Advertising Signs.

(b) That the General Manager be delegated authority to enter into and sign all lease documentation and any associated documentation with the preferred Tenderer on behalf of Council.

(c) That Council Officers inform the unsuccessful Tenderers of the resolution.

Open Session

Recommendation: Councillor Elmir and Councillor Symington

That the meeting revert to Open Session.

Consideration of Recommendations from Closed Session

Recommendation: Councillor Hindi and Councillor Symington

That the recommendations of the Closed Session be adopted.

Record of Voting:

For the Motion: Unanimous

File Reference

D19/38589

ATTACHMENTS

Attachment ⇩1

Minutes - Finance and Governance Committee 11 February 2019

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 28

Item: CCL003-19 Report of the Community and Culture Committee - Meeting held on 11 February 2019

Author: Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Committee Reports

Recommendation:

That the Committee recommendations for items COM001-19 to COM006 inclusive, detailed below, be adopted by Council.

COM001-19 Community Grants Program 2019-2020

Recommendation: Councillor Landsberry and Councillor Payor

That Council approve the 2019-20 Georges River Council Community Grants program and timetable.

Consideration of Business in Closed Session

Recommendation: Councillor Landsberry and Councillor Wu

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

The Chair, Councillor Katris asked the Director Community and Culture if any representations had been received from the public that this item should not be discussed in closed session.

The Director Community and Culture replied that no representations had been received to the item in closed session.

The Chair, Councillor Katris asked if there were any members of the public who would like to speak on the reasons Council proposes to consider the item in closed session, there were none.

This action was taken to allow discussion of information in regards to the following item:

COM002-19 Tender for the Construction of the New Oatley West Childcare Centre at 66 Mulga Road Oatley - s94 Funds

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

Record of Voting:

For the Motion: Unanimous

Open Session

Recommendation: Councillor Landsberry and Councillor Wu

That the meeting revert to Open Session.

Record of Voting:

For the Motion: Unanimous

COM002-19 Tender for the Construction of the New Oatley West Childcare Centre at 66 Mulga Road Oatley - s94 Funds

Recommendation: Councillor Landsberry and Councillor Wu

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Lanskey Constructions Pty Ltd, in the amount of $3,720,000 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Lanskey Constructions Pty Ltd as the Principal Contractor under the Contract Number T18/060 Tender for the Construction of the New Oatley West Childcare Centre at 66 Mulga Road.

(b) That Council approves the allocation of $1,400,000 from Hurstville Section 94 Community Facilities Repealed Plan.

(c) That Council approves the revised budget of $5,400,000 for the Construction of the New Oatley West Childcare Centre at 66 Mulga Road.

(d) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(e) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

COM003-19 Georges River Council Business Awards Feasibility Report

Recommendation: Councillor Landsberry and Councillor Katris

That Council receive and note the Georges River Business Awards feasibility report.

COM004-19 Outgoing Sponsorships and Donations

Note: Councillor Katris declared a Pecuniary interest in item COM004-19. He left the meeting and did not take part in consideration and voting on this item. Councillor Landsberry assumed the Chair during Councillor Katris’ absence.

Recommendation: Councillor Greene and Councillor Payor

(a) That Council retrospectively approve the event sponsorship request of $1,320.00 ($726.00 of financial support and $594.00 of in-kind support) to stage the Greek Orthodox Community Christmas Carols held 23 December 2018 in Kogarah Town Square.

(b) That Council approve the event sponsorship request of $662.68 ($662.68 of in-kind support) to stage the One Billion Rising event presented by Kogarah Community Services to be held 15 February 2019 in Kogarah Town Square.

(c) That Council approve the event sponsorship request of $595.00 ($595.00 of in-kind support) to launch the Walk 4 Duchenne – Save our Sons Duchenne Foundation event presented by Chemist Warehouse to be held 4 March 2019.

COM005-19 Minutes of the Major Events Advisory Committee 21 January 2019

Recommendation: Councillor Landsberry and Councillor Payor

That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 21 January 2019.

COM006-19 Stronger Communities Funding update

Recommendation: Councillor Greene and Councillor Payor

(a) That Council receive and note the update on the Stronger Communities Fund projects as listed in this report.

(b) That Council continue to receive regular reports, on a half-yearly basis, on the progress of the Stronger Communities Fund projects to ensure that both Council and the public are kept informed on the progress of each project until completed.

File Reference

D19/38590

ATTACHMENTS

Attachment ⇩1

Minutes - Community and Culture Committee 11 February 2019

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 36

Item: CCL004-19 Report of the Assets and Infrastructure Committee - Meeting held on 11 February 2019

Author: Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Committee Reports

Recommendation:

That the Committee recommendations for items ASS001-19 to ASS004-19 inclusive, detailed below, be adopted by Council.

ASS001-19 Tender for Security Services - T18/044 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation: Councillor Elmir and Councillor Liu

a) The Tender Evaluation Committee, having completed the evaluation of tenders in compliance with the Tender Evaluation Panel, makes the following recommendation to Council in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) to accept the tender from Ultimate Security Pty Ltd for the amount of $230,373.00 per year, for 3 years with two (2) x 1 year extension options for the Contract Number T18/044 subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

b) That Council resolves, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), to accept the Tender from Ultimate Security Pty Ltd, with having regard to all the circumstances, as the tender that appears to be the most advantageous and to appoint Ultimate Security Pty Ltd as the Principal Contractor under the Contract Number T18/044, subject to satisfactory outcome of the financial assessment.

c) Inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

d) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

d) Advise existing providers of intent to terminate existing services; GJ Security Alarms Pty Ltd and Nycon Services Pty Ltd.

ASS002-19 Georges River Traffic Advisory Committee Meeting - 5 February 2019

Recommendation: Councillor Konjarski and Councillor Symington

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 5 February 2019 be adopted by Council.

ASS003-19 Proposed Installation of a Video Screen in Hurstville Plaza

Recommendation: Councillor Konjarski and Councillor Symington

(a) That Council proceeds with the installation of a video screen in Hurstville Plaza.

(b) That $100,000 is allocated from the Club Central Voluntary Planning Agreement to fund the installation of a video screen in Hurstville Plaza.

ASS004-19 Tender for the Montgomery Street Kogarah Streetscape Upgrade - s94 Funds

Recommendation: Councillor Symington and Councillor Liu

(a) That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Ezy Pave Pty Ltd, in the amount of $446,030.80 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Ezy Pave Pty Ltd as the Principal Contractor under the Contract Number T18/046 Tender for the Montgomery Street Kogarah Streetscape Upgrade.

b) That Council approves the allocation of an additional $250,000 from the Kogarah s94 Plan 8 – Town Centres for the Project.

c) That Council approves the revised budget of $550,000 for the Montgomery Street Kogarah Streetscape Upgrade.

d) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

e) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

File Reference

D19/38596

ATTACHMENTS

Attachment ⇩1

Minutes - Assets and Infrastructure Committee 11 February 2019

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 47

Environment and Planning

Item: CCL005-19 Local Strategic Planning Statement: Vision and Local Planning Priority Outcomes for Community Engagement

Author: Community Engagement Consultant

Directorate: Office of the General Manager

Matter Type: Environment and Planning

Recommendation

(a) That Council endorse the principles and approach for community engagement as outlined in the report, including the draft vision, draft Local Planning Priority Outcomes and criteria for determining future land use.

(b) That Council endorse the community engagement program as outlined in the report.

Executive Summary

1. In March 2018, the State Government introduced legislation requiring councils to prepare local strategic planning statements (LSPS).

2. The LSPS presents an opportunity for Council to create a 20 year vision for our local government area (LGA) that respects and strengthens the character of our suburbs and the social, environmental and economic values of our community. It builds on the 10 year vision of the Community Strategic Plan but with a strategic land use focus that demonstrates how the LGA will change to meet the community’s needs in 20 years’ time.

3. The LSPS will be the primary resource to express the desired land use future for the LGA and will guide and indicate what significant changes are planned for the Georges River Local Environmental Plan (LEP) 2020 and Georges River Development Control Plan (DCP) 2020. The LSPS is a ‘linking’ document between the Greater Sydney Commission’s South District Plan and the new LEP. The LSPS is being prepared as the first step in the State Government’s Accelerated LEP Review Program.

4. Council, in consultation with the community, will determine the priorities for our LGA, informed by and consistent with the South District Plan.

5. A draft land use Vision, Local Planning Priority Outcomes and criteria for determining future land use have been developed which will form the basis of the LSPS.

6. It is recommended that Council endorse the draft Vision and draft Local Planning Priority Outcomes for community engagement, including seeking the community’s opinions on future housing preferences, the local planning priorities (including infrastructure requirements) and the hierarchy of centres. Council endorsement is also sought on criteria for guiding future land uses in our residential areas, commercial centres and industrial precincts, which will inform potential land use changes and future strategic work.

7. It is proposed that community engagement take place in March 2019 with further community engagement in July/August 2019 on the draft LSPS.

Background

8. In March 2018, the State Government introduced legislation requiring councils to prepare a LSPS which will set out:

· the 20 year vision for land use in the local area;

· the special characteristics which contribute to local identity;

· shared community values to be maintained and enhanced; and

· how growth and change will be managed into the future.

9. At its meeting on 26 February 2018, Council considered a report on the Georges River Principal Local Environmental Plan for which the LSPS is the first step in the process of its preparation. Council resolved:

a) The report on the Georges River Principal Local Environmental Plan be received and noted.

b) Council endorse the preparation of a Housing Strategy, Community Participation Plan and Local Strategic Planning Statement for the Georges River local government area.

c) Council endorse the preparation of a principal Local Environmental Plan for the Georges River local government area.

10. In accordance with Council’s resolution, a LSPS is being prepared for the Georges River LGA. The LSPS will be the primary resource to express the desired land use future for the LGA and will guide and indicate what significant changes are planned for the Georges River LEP 2020 and Georges River DCP 2020. The LSPS is a ‘linking’ document between the Greater Sydney Commission’s South District Plan and the new LEP. The LSPS is being prepared as the first step in the State Government’s Accelerated LEP Review Program.

11. Implementation of the LSPS will be staged over a 20 year period via different mechanisms which include:

· An LEP every 5 years from 2020;

· A Comprehensive Georges River DCP;

· A Community Participation Plan;

· Contributions Plans;

· A land acquisition program;

· Council works programs; and

· Council advocacy.

12. Workshops with Councillors on the development of the LSPS were delivered by Council staff in December 2018 and February 2019.

13. Council, in consultation with the community, will determine the priorities for our LGA, informed by and consistent with the South District Plan. Initial community consultation and engagement on the draft Vision, Local Planning Priority Outcomes and criteria for determining future land use will allow Council to test these with the community and seek input on priorities and actions for the development of the draft LSPS.

14. Stage 1 community engagement will take place in March 2019 with a complete draft LSPS being formally exhibited for feedback in July 2019.

Draft 2040 Vision and Local Planning Priority Outcomes

15. The LSPS presents an opportunity for Council to create a 20 year land use vision for our LGA that respects and strengthens the character of our suburbs and the social, environmental and economic values of our community. It builds on the 10 year vision of the Community Strategic Plan but with a strategic land use focus that demonstrates how the LGA will change to meet the community’s needs in 20 years’ time. For reference, the 10 year vision of the Community Strategic Plan is:

A progressive, environmentally and culturally rich community enjoying a unique lifestyle.

16. The LSPS will also inform the 30 year vision for the City being developed by Council’s new directorate, City Strategy and Innovation.

17. A draft Vision and Local Planning Priority Outcomes have been developed using the extensive community engagement from various Council strategies, including the Community Strategic Plan, background research and investigations. The draft Vision and Local Planning Priority Outcomes form the basis of the LSPS and provide a framework for Council to seek place-based community feedback on housing preferences and the preferred priorities and hierarchy of centres.

18. At each of the Councillor Ward Workshops, held in February 2019, comments were sought on the vision, planning priorities, messaging to the community and the criteria to guide growth. The content of this work has been amended to incorporate the issues and suggestions made at the workshops.

19. It is recommended that Council endorse the following draft 20 year strategic land use Vision for Georges River for community engagement:

A unique lifestyle in diverse, active, green and well-connected places. A City to live, work and invest.

The comments were made at the Ward Workshops that the vision should be aspirational. Further consideration of the vision and its intent will occur following feedback from the community.

20. It is recommended that Council endorse the following draft Local Planning Priority Outcomes (by theme) for community engagement:

Environment and Open Space

· Our waterways are healthy and accessible

· Tree canopy, bushland, landscaped settings and bio-diversity are protected, enhanced and promoted

· Environmentally friendly development is applied to all new development

· Everyone has access to quality, useable open and green spaces and recreation facilities

Housing and Built Form

· Protect and retain the character of our residential suburbs

· Place based development, quality building design and public art deliver better liveability and public domain

· A mix of housing for all life stages reflects a range of needs and incomes

· Homes are supported by accessible, green, clean, creative and diverse facilities, services and spaces

· Aboriginal and local heritage is protected and promoted

Access and Movement

· The City has a range and frequency of transport options to connect people, goods, services and businesses

· Everyone can navigate and experience the City in safety

· Roads, footpaths and cycleways are safe, accessible and free of congestion

· Everyone has access to efficient digital connectivity

Economy and Centres

· Land is appropriately zoned for on-going employment growth

· Planning, collaboration and investment in Kogarah, Hurstville, Riverwood, Peakhurst, Kingsgrove and Carlton delivers employment growth and attractive and lively centres

· Hurstville, Beverly Hills and Kogarah are supported to grow night-time entertainment, dining and other recreational opportunities

· Key and emerging centres such as Kingsgrove and Ramsgate, as well as all local centres are supported for long term viability

Infrastructure and Community

· Collaboration and investment so that infrastructure - including health, education, transport, open space and community and cultural facilities are aligned to growth in housing and jobs

· The community helps to plan our future

· Collaboration and investment support and promote innovation

Key Messaging

21. The messaging to the community to guide the development of the land use strategic planning statement is proposed as:

• Protect the character of the City’s neighbourhoods

• Rate of population growth will slow down from 1.6% annually to 0.9%

• Growth will be aligned with job growth, transport and services

• Need to cater for the provision of medium density housing to provide housing choice for people

• Creation of a hierarchy of residential zones - including the review of current zones in order for the zone to accurately reflect the style of housing that already exists e.g. residential flat buildings over 3 storeys to be zoned R4.

• Provision of additional open active and passive open space to support existing population in our City centres such as Hurstville and Kogarah.

• Hurstville and Kogarah Centres function differently to the rest of the centres within our City and will be considered separately.

• Explore creative solutions for the provision of infrastructure in high density areas, such as active and passive recreation options near Kogarah CBD and Kogarah North.

• LSPS 2040 links to the State Government’s South District Plan and other Council plans, strategies and policies

• Schools and other social infrastructure are important. Growth is to be supported by physical and social infrastructure.

Potential Land Use Changes and Future Strategic Work

22. The LSPS presents an opportunity to seek the community’s input on the desired future growth and diversity of our residential and commercial centres. To understand the desired future character of our LGA, feedback will be sought to understand the types and location of housing desired for our area and the role of our centres.

23. To guide community engagement, the following criteria for determining future land use is proposed for Council endorsement:

Criteria for guiding growth across the local government area:

• Protection of character of low density residential suburbs

• Growth is supported by social and physical infrastructure

• Growth areas linked to transport corridors and frequent services

• Centres have a role in jobs and housing growth

• Hierarchy of residential zones is developed.

• Kogarah and Hurstville are enhanced as strategic centres

• Strategic Planning provides the framework for evidence based decisions.

Community Engagement Program

24. Council is taking a place-based approach in developing the LSPS and is committed to actively and meaningfully engaging with local communities across the LGA. The initial (Stage 1) community engagement activities planned for late February / March 2019 will be the first in a two-staged consultation program for the LSPS which goes beyond the requirements of the State Government. Further consultation (Stage 2) will occur on the complete draft LSPS in July 2019.

25. Initial communication with the community on the LSPS has already taken place via Council’s website, newsletter, e-newsletter and Your Say Georges River online engagement portal.

26. Stage 1 community engagement will commence in March 2019 and include sixteen (16) suburb/locality-based engagement sessions/events to be held across the LGA. Consultants have been engaged to fully develop the program and facilitate the 16 sessions. The workshops are as follows:

· South Hurstville Library: 6.30pm – 8.30pm, Thursday 28 February 1 Allen St, South Hurstville

· Blakehurst / Carss Park Life Saving Hall: 10.30am to 12.30pm Saturday 2 March Carwar Ave, Carss Park

· Mortdale Community Centre: 3.30pm – 5.30pm Monday 4 March 2b Boundary Rd, Mortdale

· Penshurst Library: 6.30pm – 8.30pm Tuesday 5 March 630 Forest Road, Penshurst

· Kogarah Library: 11am – 1pm Wednesday 6 March 2 Belgrave Street, Kogarah

· Kingsgrove Community Centre: 5.30pm – 7.30pm Wednesday 6 March 30 Morgan Street, Kingsgrove

· Hurstville – Marana Auditorium: 5pm to 8pm Thursday 7 March MacMahon St, Hurstville

· Peakhurst Club Grandviews 1pm – 3pm Friday 8 March 821 Forest Rd, Peakhurst

· Oatley Community Hall: 10.30am to 12.30pm Saturday 9 March 61 Oatley Avenue, Oatley

· Peakhurst – Club Grandviews – 6pm - 8pm Tuesday 12 March 821 Forest Rd, Peakhurst

27. The outcomes of these engagement activities will provide feedback on the draft Vision, Local Planning Priority Outcomes and criteria for determining future land use as well as provide community feedback on housing preferences and the preferred priorities and hierarchy of centres. The place-based feedback will provide important information on different localities’ preferences for housing and the character and services available in our centres into the future.

28. Structure plans will be developed for the Stage 1 community engagement to highlight known land use changes to inform feedback on the draft Vision and Local Planning Priority Outcomes and guide the engagement around the following themes:

· Environment and Open Space;

· Access and Movement; and

· Infrastructure and Community.

29. Blank maps will also be used to capture comments on strategic land use changes relating to our residential and commercial centres to inform future strategic work on:

· Housing and Built Form; and

· Economy and Centres.

30. Other aids will also be developed to be used for consultation, including images of the type of development that may be suitable and/or desirable for a particular area to prompt questions from the community on the preferences for housing types, styles and locations.

31. A series of questions will be developed to guide the community in expressing their views. The questions will be framed in the context of the draft Local Planning Priority Outcomes.

32. Stage 1 community engagement on the draft Vision, Local Planning Priority Outcomes and criteria for determining future land use is expected to be completed by mid-March 2019. The outcomes of the community engagement and the draft Vision, draft Local Planning Priority Outcomes and input into the City’s land use strategy will be presented to Council in April.

33. Following consideration of the feedback received from the community engagement, the draft Vision, Local Planning Priority Outcomes and list of potential strategic land use changes will be updated and a complete draft LSPS will be placed on exhibition in July 2019.

34. Council officers will also continue to consult with the State Government and other councils in the South District in the development of the LSPS.

35. A summary of the proposed community engagement program and timeframes is provided in the table below:

*Step*	*Timeframe*
Community engagement on the draft Vision and Local Planning Priority Outcomes	February - March 2019
Consideration of feedback from the community engagement on the draft Vision and Local Planning Priority Outcomes	April-May 2019
Completion of a draft LSPS and public exhibition	July 2019
Finalisation of the LSPS	December 2019

Financial Implications

36. Within budget allocation.

Risk Implications

37. Enterprise risk/s identified and management process applied.

File Reference

D19/9295

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 50

Finance and Governance

Item: CCL006-19 Applications Pursuant to Councillor Ward Discretionary Fund Policy

Author: Manager, Office of the General Manager

Directorate: Office of the General Manager

Matter Type: Finance and Governance

Recommendation;

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

(i) Application submitted by Councillor Grekas on behalf of Connells Point Rovers Football Club in the amount of $1,000.00

Executive Summary

1. Council at its meeting of the 28 May 2018 endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2. The Policy provides a framework which enables Councillors to provide minor financial support to individuals, community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3. This report includes details of applications which have been assessed against the Funds eligibility criteria and determined to qualify for funding.

Background

4. The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works.

5. In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6. In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

CWF085/18-19	Councillor Sandy Grekas
Classification of Application	Community Group
Reason for Request	Contributions towards funding to encourage increased female player registration and participation
Applicant’s Details	Connells Point Rovers Football Club
Amount of Funds Requested	$1,000.00
Declaration of Conflict of Interest	Councillor Grekas has signed a declaration advising that there is no conflict of interest.
Eligibility Criteria	The provision of funds to the Connells Point Rovers Football Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.
Community Group	Connells Point Rovers Football club is a non for profit organization and community based club. It was established in 1966 and has grown to become the largest sporting club in the St George area with over 70 teams. The club has teams in all age groups for boys and girls from under 6s through to all age and over 35s, including 12 female teams. The Connells Point Rovers has been an Incorporated Body since 5 February 1996 (INC2341442)
History of Previous Applications	No previous applications
Conformity to the Councillor Ward Fund Discretionary Fund Policy	The application meets the Policy criteria to be considered by Council.

7. Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2018/19 Budget.

Non Capital Funds ($10,000/Councillor)	Funds Allocated to date including this report	Remaining Balance
The Mayor Councillor Greene	$3,270.00	$6,730.00
Deputy Mayor, Councillor Elmir	$3,000.00	$7,000.00
Councillor Agius	$2,270.00	$7,730.00
Councillor Badalati	$4,500.00	$5,500.00
Councillor Grekas	$8,750.00	$1,250.00
Councillor Hindi	$5,000.00	$5,000.00
Councillor Katris	$5,270.00	$4,730.00
Councillor Kastanias	$4,770.00	$5,230.00
Councillor Konjarski	$2,650.00	$7,350.00
Councillor Landsberry	$4,500.00	$5,500.00
Councillor Liu	$6,500.00	$3,500.00
Councillor Payor	$3,370.00	$6,630.00
Councillor Symington	$6,270.00	$3,730.00
Councillor Tegg	$3,850.00	$6,150.00
Councillor Wu	Nil	$10,000.00

Ward Funds for minor capital works have been fully allocated for the financial year across all Wards.

Risk Implications

8. The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process. The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.

Community Engagement

9. Community engagement regarding the allocation of funds $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds allocated in the Draft 2018/19 Budget was undertaken as part of the 2018/19 budget process.

File Reference

D18/174786

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 51

Item: CCL007-19 Councillor attendance at the Cities & Regions 4.0 Summit 2019 - Melbourne 12-14 March 2019

Author: Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Finance and Governance

Recommendation

That Council determine to meet expenses incurred by Councillors attending the Cities and Regions 4.0 Summit 2019 in Melbourne on 12 – 14 March 2019, up to the maximum allowable in accordance with the Mayor and Councillors Expenses and Facilities Policy 2018.

Executive Summary

1. This report is presented to Council for its consideration in meeting expenses incurred by Councillors attending the Cities and Regions 4.0 Summit 2019 in Melbourne on 12 – 14 March 2019.

Background

2. Several Councillors have expressed interest in attending the Cities and Regions 4.0 Summit 2019 being held at the Crown Melbourne on 12 – 14 March 2019:

3. Under the current Mayor and Councillors Expenses and Facilities Policy 2018, a resolution of Council is required to endorse expenses incurred by Councillors attending conferences, seminars, meetings and training courses within Australia that do not come under the definition of ‘local travel’. As the summit is being held in Melbourne, a Council resolution is required to approve expenses incurred up to the maximum allowable under the Policy.

4. The focus of the Summit is to discuss ‘how technology can be used to make a positive impact on people’s everyday lives, jobs, food, safety and mobility – and help shape resilient and sustainable cities.’

5. The attached brochure (Attachment 1) outlines the key themes being discussed and benefits to Councillors of attending this event. There will be case studies from local and regional councils regarding how to successfully plan and implement smart city projects.

6. The key themes include:

· Community Engagement – policy, funding, commerce, inclusion, governance

· Digital Transformation – data, Al, sensors, loT, cyber security, privacy

· Urban Operations – public safety, planning, sustainability

· Urban Infrastructure – networks, 5G, utilities, energy, grid, lighting, water and waste

· Smart Mobility – transportation, autonomous, public transit, ride share.

7. The cost per Councillor to attend the 3 day conference is $2,495. Travel, accommodation and daily allowance costs are in addition to this amount.

8. As registration check in at the conference venue is early in the morning, it would be practical for Councillors to travel to Melbourne on the day before. It should be noted that Standing Committees are scheduled on 11 March 2019, therefore Councillors wishing to attend the conference from Tuesday 12 March 2019, and leaving on the 11 March would be unable to attend their relevant Standing Committee meetings.

Financial Implications

9. Within budget allocation – appropriate funds remain in Councillor’s Conference Expenses and Professional Development Budgets.

Risk Implications

10. No risks identified.

Community Engagement

11. Not applicable.

File Reference

D19/38176

ATTACHMENTS

Attachment ⇩1

Cities and Regions 4.0 Summit 2019 - Brochure

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 63

Item: CCL008-19 Request to Waive Fees for Licence of Council Land - Part 6 Gloucester Road Hurstville and Work Zone - 25 Carrington Avenue (Road Reserve) Hurstville.

Author: Traffic Engineer

Directorate: Assets and Infrastructure

Matter Type: Finance and Governance

Recommendation

(a) That the request to waive fees for a Works Zone application at 25-31 Carrington Avenue, Hurstville, not be approved.

(b) That Council apply the licence fee payable for the proposed occupation of Lot 78 in DP1958 (part of 6 Gloucester Road, Hurstville) in accordance with the policy for rental of operational lands.

Executive Summary

1. This report seeks the consideration of 2 requests received in relation to an approved development at 25-31 Carrington Avenue, Hurstville. The applicant has requested that Council waive the fees associated with a Works Zone Application and secondly, that Council offer to grant a licence over an adjacent Council owned property (for the purpose of parking construction vehicles), on Gloucester Road, Hurstville for nil or nominal rent, for the duration of construction.

Background – Works Zone Application and Request to Waive Associated Fee

2. Works Zones are provided to aid the efficient and safe operation of construction activity at development sites. Generally, all loading and unloading associated with construction should be accommodated within the subject development site. If this is not feasible, Council may consider an on-street Works Zone adjacent to the site.

3. To seek approval for a Works Zone, the applicant must complete an application form, which details applicable fees and charges together with required supporting documentation and dates.

4. Council considers all applications in consultation with Roads and Maritime Services (‘RMS’) and the NSW Police.

5. The Council approved development (DA2013/0262) consists of:

Ø Demolition of existing structures on 27, 29, and 31 Carrington Avenue, Hurstville;

Ø Construction of a place of worship, basement car parking area and three (3) residential units;

Ø Refurbishment of existing toilets, kitchen and the entrance of the existing church hall located at 25 Carrington Avenue, Hurstville.

6. As part of the development, the builder has requested the installation of a Works Zone adjacent to the site to provide an area where mobile concrete pumps, cranes and vehicles associated with the construction could park.

7. Council has subsequently received a request to waive all fees for this Works Zone application on the basis that the development is being constructed for The Church of the Living God. The Church operates as a charitable trust and is a registered charity with the Australian Charities and Not-for-Profits Commission (ACNC).

8. The application is for a Works Zone of 30 metres in length for a period of 52 weeks. Under Council’s 2018/19 Schedule of Fees and Charges, the total calculated fee for this Works Zone Application is $27,145.

Works Zone fees are calculated and charged as follows:

· Application Fee - $175.00

· Works Zone - $17.00 (per lineal metre / per week)

· Installation of traffic and directional signage - $450.00 (cost of works)

· These above fees are exempt from GST.

9. The Applicant has provided the following justification for the request;

Ø Levying the Church would provide no community benefit, as the funds required to pay the fees would have been diverted from another Church activity.

Ø An applicant for a Works Zone would typically receive a private benefit from the use of a public asset, namely the public road. In this case however, no private benefit will arise to any person from the use of the public asset.

10. It is acknowledged that Churches can provide valued services to members of the community. However, Council levies these specific fees for the purpose of ensuring infrastructure assets are maintained and renewed to service all of the local community. Work Zone fees have previously been paid by other applicants on behalf of not-for-profit or charitable organisations. Waiver of this fee would create an undesirable precedent and would require Council to bear the repair costs for all damage caused during construction. It is for these reasons that the request to waive the fee is not supported.

11. Applicants undertaking construction activities have the alternative option to apply for temporary lane closures on specific dates to accommodate construction activity at their development sites. When managed efficiently by the builder, this option often results in a lower overall cost.

Background - Rental of Council Property

12. In addition to the proposed Works Zone, The applicant has requested that Council grant a six (6) month licence, at nil or nominal rental for an adjoining Council owned property described as Lot 78 in Deposited Plan 1958 (L78/DP1958), known as 6 Gloucester Road, Hurstville (formerly known as 15 Carrington Avenue). The purpose of the licence would be to provide parking for tradespeople during the construction period.

13. Lot 78 in DP1958 is a vacant lot owned by Council and is adjacent to the development site. The lot has an area of approximately 400m², forms part of Council’s commercial property portfolio and is adjacent to the Gloucester Road Car Park. The subject vacant lot is considered suitable for a short term occupation under licence. A location plan is annexed to this report as Attachment 1.

Financial Implications

14. Council’s Consultant Panel Valuer has determined an appropriate commercial rental for the proposed occupation of the subject land under licence. Details of the market rental valuation are annexed to this report as confidential Attachment 2.

15. Council policy requires that commercial market rental is applied for occupation of any Council owned commercial property. The applicant however, has requested that in addition to waiving the $27,145 Work Zone fee, that a nil/nominal rental be applied for the proposed licence over Lot 78 in DP1958.

Options

16. In relation to the proposed occupation of Lot 78 in DP1958 under licence, options available to Council are as follows:

a) The applicant to pay the determined market rental valuation, in accordance with Council’s policy.

b) That Council approve a partial reduction of the determined market rental valuation.

c) That a peppercorn rental be applied.

Risk Implications

17. A waiver of fees or rent is likely to create an undesirable precedent in future, for other organisations to avoid Council fees associated with Works Zones, construction activities and licencing of Council owned land.

File Reference

D19/13441

ATTACHMENTS

Attachment ⇩1	Location Plan for Licence of Lot 78 in DP1958
Attachment 2	Market Valuation Report (Confidential)

Georges River Council – Ordinary Meeting - Monday, 25 February 2019 Page 66

Item: CCL009-19 Property Matter - Short Term Licence of Community Property - 23 to 29 Treacy Street Hurstville

Author: Strategic Property Officer

Directorate: Community and Culture

Matter Type: Finance and Governance

Recommendation

That the report “Property Matter - Short Term Licence of Community Property – 23 to 29 Treacy Street, Hurstville” be received and noted.

Executive Summary

1. During the General Manager’s 2018 performance review, it was requested that future lease and licence agreements be reported to Council.

2. In accordance with Council’s Community Lease Policy, it is proposed to grant Shopfront Arts Co-op a temporary short term licence agreement for the occupation of a shop front community space, located at 23-29 Treacy Street, Hurstville. The occupation will be for a period of 30 weeks and for the provision of youth arts and cultural services.

Background

3. As part of Development Consent DA2014/1066, Council, via dedication, received a community space comprising of approximately 192 square metres. The property is described as Lot 112 within the development located at 23-29 Treacy Street, Hurstville. A location plan together with a photo of the premises is annexed to this report as Attachment 1.

4. The newly acquired community space requires minor defect rectification works to be undertaken before Council can consider long term leasing of the space.

5. While the builder attends to the required rectification works, it is proposed to offer short term accommodation to Shopfront Arts Co-Op via a 30 week licence agreement. Shopfront Arts Co-Op only requires temporary accommodation due to the redevelopment of their existing premises at Carlton that is being renovated into a multi-platform Youth Arts Facility scheduled to be completed in September 2019.

6. In the lead up to the completion of the term, Council will run an expression of interest (EOI) or tender process for the long term occupation of the site by a suitable community-based organisation. A further report to Council will be submitted at the appropriate time.

7. As the Shopfront Arts Co-Op is a not for profit organisation, the terms of the proposed licence will be subject to Council’s Community Lease Policy.

8. Shopfront Arts Co-op is a youth-led arts co-operative that has been inspiring, educating and providing a platform for creative expression for young people across the St George Area for over 40 years.

9. Through their work, Shopfront Arts Co-op delivers key outcomes across a range of art forms including performance, filmmaking, writing, physical theatre, all with a strong focus on developing young people’s creativity, confidence and communication.

10. Georges River Council has a long history of running partnership cultural programs with Shopfront Arts Co-Op, through both former Kogarah and Hurstville Councils, and more recently, including the recent provision of a $20,000 Community Grant through the 2018-19 Vibrant Georges River cultural program fund, to develop and present a new work, Harness, at Hurstville Entertainment Centre, working with emerging artists living with disability and/or mental health diagnoses, to be presented as part of the prestigious 2019 Sydney Fringe Festival.

11. In 2016, Shopfront secured funding for a $2 million project to upgrade their premises, transforming the Carlton building into NSW’s Premier Youth Arts Facility and allowing them to support an additional 1,160 young people each year. The funds for the project have been raised over the past three years through community fundraising, philanthropic support and grant funding.

12. Construction work on the new arts centre at Shopfront’s home in Carlton is due to commence in March 2019. An agreement with Bayside Council to provide temporary office space for the company has since fallen through, and the company contacted Georges River Council on 8 February 2019 seeking assistance to find a suitable temporary venue for the 30 week period of construction, commencing in March 2019, until September 2019.

Financial Implications

13. In order to establish the rental payable in this matter, Council’s Valuer has undertaken a review of the market and has adopted a rate as described in the confidential valuation report annexed as confidential Attachment 2. In accordance with the Community Lease Policy, Council will review the application for subsidy by Shopfront Arts Co-op in order to apply an appropriate discount to the current market rent.

Risk Implications

14. It is noted that Shopfront Arts Co-op will be ineligible to apply for the long-term occupation of the site, upon signing of the short-term licence.

Community Engagement

15. Should the Licence be approved, public notification of the proposed agreement to Shopfront Arts Co-op will be undertaken in accordance with Section 47A of the Local Government Act, 1993.

File Reference

18/2791

ATTACHMENTS

Attachment ⇩1	Attachment to Council Report - Property Matter - Short Term Licence of Community Property - 23-29 Treacy Street Hurstville
Attachment 2	Valuation Report - Lot 112, 23-29 Treacy Street Hurstville (Confidential)